GUAM WORKFORCE INVESTMENT BOARD

RESOLUTION NO. 2014-002

A RESOLUTION RELATIVE TO THE APPROVAL OF THE ENHANCED DESK MONITORING REVIEW (EDMR) CONCERN ESTABLISHING THE RESOURCE

SHARING AGREEMENT (RSA) AND AMENDING THE CURRENT ONE-STOP CAREER CENTER MEMORANDUM OF UNDERSTANDING (MOU) TO INCLUDE THE

DEFINED COST ALLOCATION FOR ALL AMERICAN JOB CENTER PARTNERS

WHEREAS, pursuant to the Workforce Investment Act of 1998 (WIA), the One Stop Career Center provides for an integrated workforce system supported through WIA required workforce entities tasked with specific oversight to administer workforce investment, educational and other human resource programs and funding streams, collaborate to create a seamless system of service delivery that will enhance access to the programs' services and improve long term employment outcomes for individuals receiving assistance;

WHEREAS, GWIB Resolution No. 11-02 designated the Agency for Human Resources Development (AHRD) as the Operator of the One Stop Career Center on August 25, 2011;

WHEREAS, Passage and approval of the GWIB's 5-year Workforce Integrated Plan for PY2012-2016 on September 17, 2012, included WIA and Wagner-Peyser Work Areas with allowances for periodic updates to align with the integrated strategies in the State Plan;

WHEREAS, TEGL 21-11, Change 1 and TEGL 36-11, re-established the One Stop Career Center to the American Job Center (AJC), allowing ease of access to workforce system services and programs for workers and businesses through the passage of the GWIB Resolution No. 13-006 on February 28, 2013;

WHEREAS, the EDMR Report overarching finding identified the lack of a Resource Sharing Agreement (RSA) absent in the GWIB and Guam One Stop (AJC) Partners MOU;

WHEREAS, the Guam Workforce Investment Board accepts the EDMR findings supported with the GWIB's RSA corrective action plan. The RSA approach will be implemented in phases to allow for equitable and appropriate AJC cost distribution. Through the RSA, the Memorandum of Understanding between mandated partners of the One-Stop operating system (as identified in the Workforce Investment Act of 1998, 2 CFR part 225 Attachment A 20 and CFR Part 652 etal, 662.270) defines services between partners with the noted intent to eliminate duplication of services. The GWIB also acknowledges AJC agency funding priorities /fiscal needs with allowances to consider additional funding of allowed AJC activities. The GWIB notes the inherent difficulties in securing funding from multiple sources;

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WHEREAS, to successfully carry out the mandated partners' RSA, the GWIB's proposed Action Plan provides for a "phase-in" approach allowing for the equitable flow of AJC funds to address the EDMR finding as follows:

);> Phase In Time-Line: • RSA Phase I- Co-located Partners at the American Job Center partners shall work

towards completion of the RSA agreement no later than June 30, 2014 in preparation for the start of Program Year 2014 (July 1, 2014).

• Phase I partners who are co-located at the American Job Center are the Agency for Human Resources Development and the Guam Department of Labor. The Agency for Human Resources Development is the administrative entity that administers WIA Youth, Adult and Dislocated Worker funds. The Guam Department of Labor is the administrative entity that is responsible for administering Wagner-Peyser (Employment Service, Core Products and Foreign Worker); Senior Community Employment Service Program (SCSEP) and the Disabled Veterans Outreach Program (DVOP). The "draft" Cost Allocation Plan and Resource Sharing Agreement for Phase I is a statement of Guam's efforts to ensure that timelines are met and impose the urgency to complete before the specified due date.

• RSA Phase II - For Partners that are not physically located but ultimately use the resources available at the American Job Center, such Partners to provide client services which includes the use of the "Virtual One-Stop" web-based software that not only can track the services being provided to "our" clients, it may assist our partners in providing statistical data to their respective grantor agency. The RSA shall include each partner's contribution to the annual maintenance fee for the software. This shall be completed no later than September 30, 2014 in preparation for Fiscal Year 2015 (October 1, 2014)

• The GWIB will also be working on the Memorandum of Understanding to ensure that the following goals are prioritized:

o Submission of mandated partner's program funding budgets for each funding cycle or program year will be required to ensure that all resources are fully maximized to achieve optimum services for "our" clients; That the GWIB shall adopt a resolution that will require the mandated partners to submit timely budget information to the GWIB for review and subsequent approval as required (Workforce Investment Act of 1998, 2 CFR part 225 Attachment A 20 and CFR Part 652 et. al, 662.270).

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WHEREAS, upon delivery of the RSA, the GWIB ensures to adopt a resolution to supersede Resolution No. 11-02 - Operator of the One-Stop to reflect the consortium of partners as "The Agency for Human Resources Development, The Guam Department of Labor, The Department of Public Health and Social Services, and the Department of Integrated Services for Individuals with Disabilities - Division of Vocational Rehabilitation" as the minimum partners for the "consortium" as required in WIA Section 134 (d) (2) and 20 CFR 661.120 and 662.230(2). This resolution shall be submitted and adopted effective immediately and no later than the June 30, 2014 in preparation for Program Year 2014.

NOW, THEREFORE BE IT RESOLVED, the Guam Workforce Investment Board (GWIB) adopt this Resolution for the implementation of the RSA as outlined in the EDMR audit findings and as an amendment to the MOU with the American Job Center (AJC) State Partners.

FURTHER BE IT RESOLVED, the Guam Workforce Investment Board has agreed to include in the MOU, a Resource Sharing Agreement (RSA) and cost allocation for services provided with American Job Center State Partners. The Guam Workforce Investment Board (GWIB) therefore approves that the updated MOU remains unaltered by this Resolution and that it reflects the Resource Sharing Agreement and cost allocation and that AHRD as the Operator of the AJC and the GWIB shall notify all AJC Partners of the amended MOU.

Adopted this 'J-7 6f.u day of ~014

ATTESTED:

For the GUAM WORKFORCE INVESTMENT BOARD

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Monitoring & Oversight Committee