“Guess Who’s Coming to Dinner” The Logistics of Preparing for a SACSCOC Committee Visit Group Discussion, GD-15 4:30 Saturday, December 6, 2014 2014 SACSCOC Annual Meeting Handout Contents: - Outline of Group Discussion Session - Directions for Completion of the Report of the Reaffirmation Committee: Excerpts - Reaffirmation of Accreditation and Subsequent Reports policy Statement: Excerpts - Commission on Colleges Visiting Committee Expectations – Off-campus - Information Outline for a Committee Visit - Committee Member information Form - Hotel Rooms and Phone Numbers - Proposed Schedule: Reaffirmation Committee - Committee Member Schedule - Interviews and Documentation - “Think List” * Indicates attached document # Indicates exhibited Picture
Transcript
“Guess Who’s Coming to Dinner”
The Logistics of Preparing for a SACSCOC Committee Visit
Group Discussion, GD-15
4:30 Saturday, December 6, 2014
2014 SACSCOC Annual Meeting
Handout Contents:
- Outline of Group Discussion Session
- Directions for Completion of the Report of the Reaffirmation Committee: Excerpts
- Reaffirmation of Accreditation and Subsequent Reports policy Statement: Excerpts
- Commission on Colleges Visiting Committee Expectations – Off-campus
- Information Outline for a Committee Visit
- Committee Member information Form
- Hotel Rooms and Phone Numbers
- Proposed Schedule: Reaffirmation Committee
- Committee Member Schedule
- Interviews and Documentation
- “Think List”
* Indicates attached document
# Indicates exhibited Picture
Outline of the Group Discussion Session
(1) Rationale for the Topic
With the change from the Criteria for Accreditation to the Principles of Accreditation, a consequent
goal was expressed that the process of preparing for, and conducting, site visits be simplified. As a
result, the Compliance Certification can be completed by fewer members of a campus community
than the previous self study process, there are many fewer compliance items to be prepared and
documented, and the Certification documentation is reviewed by an Off-site Committee of peer
reviewers prior to the actual visit of an On-site Committee. The On-site Committee is usually smaller
in number of members, conducts its on-site activities over the time-span of fewer days, and reviews a
smaller number of compliance issues, as forwarded by the Off-site Committee. The Visiting
Committee also assumes a significant role as the reviewers of an institution’s Quality Enhancement
Plan (QEP).
As of Spring 2014, all institutions in the SACSCOC southern region have now been through the
current reaffirmation process. This experience has reinforced the necessity that a Committee must
accomplish a significant portion of its work prior to its arrival at an institution to be reviewed, and that
the most efficient use be made of the limited time available to the Committee once it arrives at the
campus of the institution. As a result, the need for an institution to prepare adequate documentation
that can be communicated to its Visiting Committee in advance of its arrival, and the necessity for
careful logistics planning, can both contribute greatly to the successful completion of an accreditation
review.
In the case of Substantive Change and Special Committees, there is not an Off-site Committee to
review an institution’s documentation, so the Visiting Committee has full responsibility for assessing
compliance with the applicable standards from the Principles. Similarly then, early submission of
accurate documentation and logistical planning for the actual visit are critical to a successful review.
(2) Key Roles
Commission on Colleges Staff Member
On-site Committee Chair
Accreditation Liaison
Observer
(3) Before the Visit
Off-site Committee Report
CS 3.13.1-5b*
Focused Report
Mandated On-site Review Items *
Off-campus/Distance Education Programs*
Minimum Required Off-campus Information*
Quality Enhancement Plan
Other Pre-visit Documentation
Paper vs. Computer Information
(4) Physical Planning and Preparation
Preliminary Visit by Committee Chair
Outline of Information for a Committee Visit *
Committee Member Information Form *
(5) Logistical/Physical Arrangements
Committee Flight Reservations
Committee Member Information Form *
Committee Visit Transportation
Vans vs. Mini-Bus #
Steps #
Luggage #
On-campus Transportation
Off-campus Transportation for Off-campus Sites
Lodging Selection and Arrangements
Meal Arrangements and Snacks
Meeting Rooms at Hotel and On-campus
Meeting Rooms Set-up and Materials
Work Table & Chairs #
Information Folder
Campus Map
Hotel Rooms and Phone Numbers *
Schedules * and #
Table Cards #
Nametags #
Office Supplies
Notepads, pencils, clips, paperclips, sticky notes, etc.
3.13 The institution complies with the policies of the Commission on Colleges. (Policy compliance) (Note: Institutions are responsible for reviewing the following Commission policies and providing
evidence of compliance with those that are applicable. Those that have an asterisk are policies that include a federal mandate. Polices can be accessed at http://www.sacscoc.org/policies.asp.).
*3.13.1. “Accrediting Decisions of Other Agencies” Applicable Policy Statement. Any institution seeking or holding accreditation from more than one U.S.
Department of Education recognized accrediting body must describe itself in identical terms to each recognized accrediting body with regard to purpose, governance, programs, degrees, diplomas, certificates, personnel, finances, and constituencies, and must keep each institutional accrediting body apprised of any change in its status with one or another accrediting body. Documentation: The institution should (1) list federally recognized agencies that currently accredit the institution or any of its programs, (2) provide the date of the most recent review by each agency and indicate if negative action was taken by the agency and the reason for such action, (3) provide copies of statements used to describe itself for each of the accrediting bodies, (4) indicate any agency that has terminated accreditation, the date, and the reason for termination, and (5) indicate the date and reason for the institution voluntarily withdrawing accreditation with any of the agencies.
___ Compliance ___ Partial Compliance ___ Non-Compliance ____ Not applicable
Narrative:
3.13.2. “Collaborative Academic Arrangements: Policy and Procedures” Applicable Policy Statement. Member institutions are responsible for notifying and providing SACSCOC with
signed final copies of agreements governing their collaborative academic arrangements (as defined in this policy). These arrangements must address the requirements set forth in the collaborative academic arrangements policy and procedures. For all such arrangements, SACSCOC-accredited institutions assume responsibility for (1) the integrity of the collaborative academic arrangements, (2) the quality of credits recorded on their transcripts, and (3) compliance with accreditation requirements.
Documentation: The institution should provide evidence that it has reported to the Commission all collaborative academic arrangements (as defined in this policy) that included signed final copies of the agreements. In addition, the institution should integrate into the Compliance Certification a discussion and determination of compliance with all standards applicable to the provisions of the agreements. ___ Compliance ___ Partial Compliance ___ Non-Compliance ____ Not applicable
Narrative:
*3.13.3. “Complaint Procedures Against the Commission or Its Accredited Institutions”
Applicable Policy Statement. Each institution is required to have in place student complaint policies and procedures that are reasonable, fairly administered, and well-publicized. (See FR 4.5). The Commission also requires, in accord with federal regulations, that each institution maintains a record of complaints received by the institution. This record is made available to the Commission upon request. This record will be reviewed and evaluated by the Commission as part of the institution’s decennial evaluation. Documentation: When addressing this policy statement, the institution should provide information to the Commission describing how the institution maintains its record and also include the following: (1) individuals/offices responsible for the maintenance of the record(s), (2) elements of a complaint review that are included in the record, and (3) where the record(s) is located (centralized or decentralized). The record itself will be reviewed during the on-site evaluation of the institution. ___ Compliance ___ Partial Compliance ___ Non-Compliance ____ Not applicable
Narrative:
3.13.4. “Reaffirmation of Accreditation and Subsequent Reports” *3.13.4.a. Applicable Policy Statement. An institution includes a review of its distance learning programs in the
Compliance Certification.
Documentation: In order to be in compliance with this policy, the institution must have incorporated an assessment of its compliance with standards that apply to its distance and correspondence education programs and courses.
___ Compliance ___ Partial Compliance ___ Non-Compliance ____ Not applicable
Narrative:
3.13.4.b. Applicable Policy Statement. If an institution is part of a system or corporate structure, a description of
the system operation (or corporate structure) is submitted as part of the Compliance Certification for the decennial review. The description should be designed to help members of the peer review committees understand the mission, governance, and operating procedures of the system and the individual institution’s role with in that system. Documentation: The institution should provide a description of the system operation and structure or the corporate structure if this applies. ___ Compliance ___ Partial Compliance ___ Non-Compliance ____ Not applicable
Narrative:
3.13.5. “Separate Accreditation for Units of a Member Institution”
*3.13.5. a. Applicable Policy Statement. All branch campuses related to the parent campus through corporate
or administrative control (1) include the name of the parent campus and make it clear that its accreditation is dependent on the continued accreditation of the parent campus and (2) are evaluated during reviews for institutions seeking candidacy, initial membership, or reaffirmation of accreditation. All other extended units under the accreditation of the parent campus are also evaluated during such reviews. Documentation: For institutions with branch campuses: (1) The name of each branch campus must include the name of the parent campus—the SACSCOC accredited entity. The institution should provide evidence of this for each of its branch campuses. (2) The institution should incorporate the review of its branch campuses, as well as other extended units under the parent campus, into its comprehensive self-assessment and its determination of compliance with the standards, and indicate the procedure for doing so. ___ Compliance ___ Partial Compliance ___ Non-Compliance ____ Not applicable
Narrative:
3.13.5.b. Applicable Policy Statement. If the Commission on Colleges determines that an extended unit is autonomous to the extent that the control over that unit by the parent or its board is significantly impaired, the Commission may direct that the extended unit seek to become a separately accredited institution. A unit which seeks separate accreditation should bear a different name from that of the parent. A unit which is located in a state or country outside the geographic jurisdiction of the Southern Association of Colleges and Schools and which the Commission determines should be separately accredited or the institution requests to be separately accredited, applies for separate accreditation from the regional accrediting association that accredits colleges in that state or country Implementation: If, during its review of the institution, the Commission determines that an extended unit is sufficiently autonomous to the extent that the parent campus has little or no control, the Commission will use this policy to recommend separate accreditation of the extended unit. No response required by the institution. ___ Compliance ___ Partial Compliance ___ Non-Compliance ____ Not applicable
Narrative:
DIRECTIONS FOR COMPLETION OF THE REPORT OF THE REAFFIRMATION COMMITTEE ,
EXCERPTS
For Off-Site Review and On-Site Review Committees
Part I. Overview and Introduction to the Institution
For the On-Site Review Committee
Briefly describe the nature of the institution and its history, e.g., control, enrollment, and student characteristics. Describe the purpose of the committee visit and acknowledge the arrangements and hospitality extended by the institution. (Personal references may be included.)
Part II. Assessment of Compliance
Directions for Parts A thru D:
For the Off-Site Review Committee
Indicate the institution’s compliance or non-compliance and develop a comment in accordance with “Guidelines for Writing Comments for Committee Reports” available at www.sacscoc.org.
For the On-Site Review Committee
The On-Site Review Committee is responsible for creating the final report that will be forwarded to the institution and to the Commission. Normally, the On-Site Review Committee will not reevaluate an Off-Site Committee’s determination of “compliance” unless additional information becomes available during the visit; however, standards indicated by an asterisk will be reviewed by the On-Site Committee regardless of compliance determination during the off-site review. This is required to ensure that institutions eligible to receive federal financial aid meet criteria established by the U.S. Secretary of Education. The standards with an asterisk are as follows: Core Requirements 2.8 and 2.10; Comprehensive Standards 3.2.8, 3.3.1, 3.4.3, 3.4.11, 3.10.3, 3.11.3; and Federal Requirements (those that have not been incorporated into Sections 2 and 3 of the Principles) 4.1 thru 4.9.
If the Committee determines that an institution is out of compliance with a standard or requirement, the Committee must write a recommendation. Because a recommendation requires an institution to take corrective action, specific evidence of non-compliance must be included in the narrative in accordance with “Guidelines for Writing Recommendations for Committee Reports” included in Appendix I of the Handbook for Review Committees. Number recommendations consecutively throughout the report and provide a summary list in Appendix C of this report.
If the Committee determines that an institution is in compliance with a standard or requirement and a recommendation is not necessary, the Committee must develop a comment (or edit/maintain the comment constructed by the Off-Site Review Committee) in accordance with “Guidelines for Writing Comments for Committee Reports.”
Commission on Colleges Southern Association of Colleges and Schools
1866 Southern Lane Decatur, Georgia 30033-4097
REAFFIRMATION OF ACCREDITATION AND SUBSEQUENT REPORTS - Policy Statement, Excerpts
All institutions accredited by the Commission on Colleges are required to undergo a review for reaffirmation of accreditation every ten years. After being granted initial accreditation by the Commission, new member institutions will be reviewed for reaffirmation of accreditation after five years, then every ten years thereafter. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Review of Distance Learning during the Reaffirmation Process Institutions will include the review of their distance learning programs in the Compliance Certification that will be reviewed by the Off-Site Review Committee. The On-Site Review Committee will validate the content of the Compliance Certification and the pertinent findings of the Off-Site Review Committee. In its review, the On-Site Committee will determine whether the institution has adequate support services and personnel to operate distance learning programs effectively. (See also the Commission’s policy on substantive change pertinent to distance learning.) Review of Off-Campus Sites during the Reaffirmation Process Federal regulations require visits to institutional off-campus sites and other campuses as a part of the institution’s decennial review. The Commission staff member will select a representative sample of sites at which fifty percent or more of a program is offered (taking into account such factors as geographic dispersion and number of students and programs at each site) to be visited. The site visitors, normally two per site, will usually be members of the On-Site Committee. These visits will be completed either before or during the visit of the On-Site Committee to the main campus. The purpose of the visit to the off-campus site(s) is to determine whether or not the institution has adequate personnel, facilities, and resources to operate the off-campus site(s). The site visitors, therefore, will interview relevant faculty and staff at the site(s) with particular attention to student access to full-time faculty, review facilities, and review appropriateness of other support activities such as library/learning resources and student services vis-à-vis the programs offered at the site(s), and any other pertinent compliance issues emerging from the Off-Site Committee report. The visitors will insure that the institution has demonstrated sufficiently the comparability of student learning outcomes with those for the same or similar programs on the main campus. The institution would have included and addressed its instructional sites and campuses in its Compliance Certification. The Compliance Certification would have been reviewed by the Off-Site Committee before these site visits.
If the site visitors discover non-compliance with any pertinent standard(s) in the Principles of Accreditation, an appropriate
narrative and Recommendation will be drafted and submitted to the full On-Site Committee for consideration and possible
inclusion in the Reaffirmation Committee Report. In addition, an introductory paragraph describing the review of the off-
campus site(s) and any differences from the main campus noted by the visiting committee will be included in the
Reaffirmation Committee Report.
Commission on Colleges Visiting Committee Expectations (Excerpts from “Off-campus Site Purpose and Process” instructions given to On-site Reaffirmation Committees)
Purpose of Visit:
Federal regulations require visits to off-campus sites as part of the reaffirmation of accreditation. The purpose of the visit is to determine if the institution has adequate personnel, facilities, and resources to operate off-campus sites. The visit assures that the student learning outcomes are comparable to those on the main campus, and resources supporting student success and the educational programs are adequate.
Process: You will tour the facilities, talk with faculty and staff, and review the support activities relative to the educational programs offered at the site. During your visit, if you find comparability to programs (or similar programs) on the main campus, and adequacy of / access to appropriate support services and physical resources you will report as such to the full committee and your visit will be noted in the Onsite Report (Appendix B). If you determine that there is non-compliance in any standard, you will report as such to the full committee, and draft the appropriate narrative and recommendation for consideration and review by the full committee.
An institution is requested to undergo a SACSCOC committee visit to a “sampling” of off-campus site(s) during its ten year reaffirmation. The areas of evaluation, as applicable to the off-campus site(s) and distance learning programs, include:
1) Faculty qualifications and access.
References: CR 2.8 including access to full-time faculty, by major, by site (See CR2.8
Template) CS 3.5.4 25% terminal degree by major, by site, (See CS 3.5.4 Template) CS 3.7.1 qualified faculty, utilizing “Faculty Roster Form” CS 3.7.2 faculty evaluations
(2) Qualifications of administrative and academic officials leading activities and
programs at the site(s),, References: CS 3.2.8, qualified site and distance learning leadership (See CS 3.2.8
Template) (3) Academic support services
References: CS 3.4.1 faculty/administration approval of programs, sites and distance
learning CS 3.4.9 specifying services provided and how delivered FR 4.3 academic calendars, grading policies, refund policies FR 4.4 appropriate program length FR 4.8 authentication of student identity (new federal requirement) FR 4.9 appropriate instructional time for awarding academic credit or
demonstrated equivalency (new federal requirement) (4) Student services.
References: CR 2.10 specifying services provided and how delivered CS 3.9.3 qualified personnel, (See CS 3.9.3 Template) FR 4.5 procedures for student complaints
(5) Library/learning resource accessibility and sufficiency.
References: CR 2.9 specifying services provided and how delivered CS 3.4.12 including access to and training in the use of technology CS 3.8.2 including bibliographic instruction CS 3.8.3 supporting staff, (See CS 3.8.3 Template)
(6) Financial Resources
References: CS 3.10.4 control over financial resources
(7) Physical facilities supporting the programs.
References: CR 2.11.2 adequacy of facilities, (See 2.11.2 Template) CS 3.8.1 learning resources physical facilities and resources CS 3.11.1 control over physical resources CS 3.11.2 safety and security CS 3.11.3 adequacy of facilities for programs offered
(8) Student learning outcomes compared to similar programs offered on the
main campus. References: CS 3.3.1.1 academic programs institutional effectiveness and
comparability
Commission on Colleges Southern Association of Colleges and Schools
INFORMATION OUTLINE FOR A COMMITTEE VISIT
The institution, committee chair, and Commission staff are responsible for completing the information below and ensuring that the final document is sent to committee members in ample time prior to the visit.
GENERAL INFORMATION
1. Name of Institution Your College
Address 123 N. College Avenue, Your Town, Your State 11111-1111
2. Chief Executive Officer Dr. Your President
Office Phone (888)888-8888 FAX Number (888)888-8889 E-Mail [email protected]
Address/Location 123 Hotel Street, Your Town, ST 1111
Distance from Institution 3 miles
Phone Number (222)222-2222
FAX Number (222)222-2223
2. Hotel accommodations expenses: ( ) will be paid by institution ( ) are to be paid by the committee member (When paid by the committee member, room and tax are reimbursable.)
3. Hotel amenities (checked where available):
iron
ironing board
high speed internet access
wireless internet access
coffee machine
hair dryer
Does the hotel have a fitness center? ( ) yes ( ) no
4. Special Instructions Any instructions you need to communicate to Committee. (Institution will contact you regarding computer software and hardware needs.)
COMMITTEE MEETING SCHEDULE AND ARRANGEMENTS
1. Organizational Meeting of the Committee: Time Lunch Mtg.11:30
Date Sept. 26, 20??
Location of Organizational Meeting Your Hotel Conference Room
2. Exit Conference: Time 9:00 am
Date Sept. 28, 20??
Location of Exit Conference Your College Conference Room
3. Special instructions: Please plan for your departing flights after 12:00 noon to allow time from campus to airport.
Your College SACS ON-SITE REAFFIRMATION COMMITTEE
Committee Member Information Form
Name:
Institution:
Title:
Home Phone:
Work Phone:
Cell Phone:
Fax:
E-mail:
Travel Arrangements
I will fly I will drive: Arrival Date & Time
Airline
Flight Number Arrival Date and Time
Flight Number Departure Date and Time
Hotel Accommodations
Smoking Non-smoking
Other
Will you be bringing a personal laptop? Yes No
The College will provide a laptop computer for those not bringing a personal laptop. This computer will have wireless internet
capability for on-campus and hotel. We will produce and store our report on Jump drives that connect through a USB port that
will be preloaded with your writing assignments.
Will you need any secretarial assistance? Yes No
Do you have any special dietary needs? (If yes, specify)
Do you have any other needs to help make your stay more comfortable while at Your College?
Please email/fax completed form to Your Chairperson at [email protected], (456)789-0123 and
To reach a room by telephone, dial the room number. Your Hotel’s number is (123)456-0000.
PROPOSED SCHEDULE
REAFFIRMATION COMMITTEE
YOUR COLLEGE
Monday, September 25, 20?? 5:00 p.m. Your Hotel workroom open for review of documentation
and computer time on personal or university computers
Tuesday, September 26, 20?? 8:00 a.m. Your Hotel workroom open for review of documentation
and computer time on personal or university computers
11:30 p.m. Lunch and Organizational meeting of Reaffirmation Committee –
Your Hotel workroom
1:30 p.m. Travel to Your College campus
2:00 p.m. Joint Meeting of Committee and Your College Leadership, Board Room, Your College Student
Center
Introduction of Reaffirmation Committee members
Introduction of Your College personnel
President’s briefing re Your College and its
Programs – Dr. Your President
3:00 p.m. Committee interview with QEP Leadership, Conference Room, Your College Student Center
4:00 p.m. Interview and evaluation schedule per Committee member’s requests –
Campus offices and Conference Room, Your College Student Center
Campus workroom will be open – Board Room, Your College Student
Center
5:15 p.m. Return to Your Hotel
5:45 p.m. Committee executive session – Your Hotel Workroom
6:30 p.m. Committee private dinner – Local Restaurant
Committee executive session continued as needed
Wednesday, September 27, 20??
Breakfast (if desired) at hotel or Continental breakfast in campus
workroom
8:00 a.m. Travel to Your College
8:30 a.m. Interview and evaluation schedule per Committee member’s requests –
Campus offices and Conference Room, Your College Student Center
Campus workroom will be open – Board Room, Your College Student
Center
11:00 a.m. Committee executive session – Board Room, Your College Student
Center
12:00 noon Working luncheon, Board Room, Your College Student Center
1:00 p.m. Continue interview and evaluation schedule per requests –
Campus offices and Conference Room, Your College Student Center
Committee workroom open – draft Recommendations
2:00 p.m. Committee interview with QEP Leadership, Conference Room, Your College Student Center
3:00 p.m. Return to Your Hotel
3:30 p.m. Committee executive session – Your Hotel workroom
6:30 p.m. Committee dinner – Another Local Restaurant
7:30 p.m Committee reports – in individual rooms or Your Hotel workroom Draft report will be written,
compiled and printed Tuesday night
Thursday, September 28, 20??
Breakfast (if desired) at hotel
8:00 a.m. Committee executive session –Your Hotel workroom – Prepare for Exit Conference
8:30 a.m. Check out of Your Hotel, travel to campus
9:00 a.m. Exit Conference – Board Room, Your College Student Center
10:00 a.m. Travel to Your City Airport
DR. COMMITTEE MEMBER 1 SCHEDULE Tuesday, September 26, 20?? Breakfast (if desired) at hotel or Continental breakfast in campus workroom
8:00 a.m. Travel to Your College 8:30 a.m. Interview and evaluation schedule: 8:30 – Dr. John Doe, Conference Room, A-101 9:00 – Dr. Jane Doe, Library, Director’s Office 10:00 – Dr. James Doe, Registrar’s Office, A-205 Campus workroom will be open – Board Room, Your College Student Center 11:00 a.m. Committee executive session – Board Room, Your College Student Center 12:00 noon Working luncheon, Board Room, Your College Student Center 1:00 p.m. Continue interview and evaluation: 1:00 – Dr. Jessica Doe, Business Office Committee workroom open – draft Recommendations 2:00 p.m. Committee interview with QEP Leadership, Conference Room, Your College Student Center 3:00 p.m. Return to Your Hotel 3:30 p.m. Committee executive session – Your Hotel workroom 6:30 p.m. Committee dinner – Local Restaurant 7:30 p.m Committee reports – in individual rooms or Your Hotel workroom
Your College On-site Reaffirmation Committee
Interviews and Documentation Two important means available to the On-site Committee for confirming compliance regarding the items forwarded by the Your College Off-site Committee are personal interviews with key Your College personnel and review of applicable documentation. During the Committee’s schedule, there are three times set aside during which the Committee members will have an opportunity to schedule appointments with individuals or small groups within the College who are in positions that relate to your specific writing assignments. The first time is from 3:00 p.m. until 4:30 p.m. on our first day, Tuesday, September 26th. We will divide up according to our writing assignments, and, by appointment, visit with Administrators/Faculty/Staff. The College is forwarding to you a list of the names and positions of those serving in various positions within the college, and with whom you will want to schedule appointments during this Tuesday time. The final appointment opportunities will be on Wednesday morning from 8:15 a.m. until 11:00 a.m., and Wednesday afternoon from 1:00 p.m. until 3:00 p.m. These times should be used for follow-up and clarification of Compliance and/or QEP items, based on the deliberations of the On-site Committee during our Tuesday and Wednesday morning Executive Sessions. Those of you who share writing assignments may want to call each other to coordinate group appointments. This is especially the case for the QEP since we have scheduled only one session with the entire Committee. We will discuss this during our conference phone call. To assist in scheduling appointments for you, please complete the form below, indicating the order of your appointments if needed. Also, please indicate any related documentation that has not already been made available to you and which you will want to examine during the Committee’s work. Please return the form by Wednesday noon, September 20th, to allow the college as much time as possible to coordinate our scheduling requests. Committee Member Name _________________________ Please schedule appointments for me on Tuesday, September 26th between 3:00 – 4:30 p.m.
Person/Position Topic Order and Length of Appointment
Please schedule appointments for me on Wednesday, September 27th between 8:15 – 11:00 a.m.:
Person/Position Topic Order and Length of Appointment
Please schedule appointments for me on Wednesday, September 27th between 1:00 – 2:00 p.m.:
Person/Position Topic Order and Length of Appointment
Please arrange for me to have access to the following specific additional documentation:
Documentation In Committee Room
During Interview
Please retain a copy for your reference, and send copies to both the following by noon Wednesday, September 20, 20??: Your On-site Chair Your On-site Contact Person FAX: (123)456-7890 FAX: (987)654-3210 E-mail: [email protected] E-mail: [email protected]
The following list of potential documentation items is intended to assist an institution in considering whether or not any of these items will be of potential value to an accreditation review committee in demonstrating that the institution is in compliance with the specific requirements of accreditation standards such as The Principles of Accreditation, accreditation policies or procedures, or educational “best practice”. The institution is strongly encouraged to review carefully all applicable publications and policies of the Commission on Colleges as found on the Commission website: www.sacscoc.org The institution should clarify any documentation questions with its On-site Committee Chair and/or its Commission Staff Member, and be prepared to provide documentation as requested during the preparation for and during the actual On-site Committee visit. Mandated On-site Review Items
Regardless of the findings in the Off-site Committee report, there are specific standards that must be examined on-site. (Indicated in the Compliance Certification Template by an “*” preceding the item number) CR 2.7.3
CR 2.8-Faculty CR 2.10-Student support services CS 3.2.8-Qualified administrative/academic officers CS 3.3.1-Institutional effectiveness CS 3.4.3-Admissions policies CS 3.4.11-Academic program coordination CS 3.10.2-Financial aid audits; CS 3.11.3-Physical facilities CS 3.13.1 Accrediting Decisions CS 3.13.3 Compliant Record 4.1 through 4.9 Federal requirements
Institutional Effectiveness Planning Documents Purpose/Mission Statement Review Process Learning Outcomes Statements: Programs and General Education Results of Evaluations and Assessments Changes Made as a Result of Assessment Activities Results of Surveys Fact Books External Program Reviews Specialized Accrediting Groups Reports Catalogs Student Handbooks Organizational Charts Position Descriptions and Qualifications Class Schedules Faculty Qualification Policies Faculty Files and Commission Faculty Roster Privacy Considerations Faculty Policies Manual Faculty Orientation Materials Faculty Evaluation Records Faculty Rosters Faculty and Administrative Personnel Files with Official Transcripts Faculty Actions and Minutes
Standing Committee Actions and Minutes Institutional Charter and Bylaws Published Policies of the Governing Board List of Governing Board Members Trustee Minutes Admissions Publications Student Degree Planning Student Publications Directory of Faculty and Staff Policies on Transfer of Credit Policies on Assessed Credit Credit Evaluation Procedures, Documents, and Samples Alumni Records and Reports Library Handbook Library Mission Statement Library Acquisition and Circulation Records Library Agreements Learning Resource Instruction Materials Course Syllabi Final Examinations Enrollment Statistics Grade Distributions Student Records Student Retention Statistics Graduation Statistics Student Post-graduation Follow-up Reports Continuing Education Records and Reports Campus Safety and Crime Reports Financial Audits Financial Aid Records and Statistics Institutional Budgets Published Financial Reports Investment Policy Foundation Policies and Records Consortia Records and Evaluation
