GUIDE TO THE EVALUATION MATRIX€¦ · The investment review was initiated by ViaSport with the...

GUIDE TO THE EVALUATION

MATRIX

BC SPORT SYSTEM INVESTMENT REVIEW SERIES

REPORT TWO

Credit: BC Games S

ociety

FINAL DRAFT

FINAL

DRAFT

TABLE OF CONTENTS

1. ExecutiveSummary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

. 1 .1. Series.Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

. 1 .2. List.of.Acronyms . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

. 1 .3. Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

2. InsidetheEvaluationMatrix. . . . . . . . . . . . . . . . . . 7

. 2 .1. Evaluation.Objectives.and.Overview . . . . . 8

. 2 .2. Strategic.Provincial.Priorities..

. . and.the.Evaluation.Matrix . . . . . . . . . . . . . . . . . 10

. 2 .3. Preparing.for.Evaluation . . . . . . . . . . . . . . . . . . 11

. 2 .3 .1. Evaluation.Process . . . . . . . . . . . . . . . . . . . . . . . 11

. 2 .3 .2. How.to.Use.This.Guide . . . . . . . . . . . . . . . . . . . 12

. 2 .3 .3. Evaluation.Matrix.Format . . . . . . . . . . . . . . . . 13

. 2 .3 .4. Question.Breakdown . . . . . . . . . . . . . . . . . . . . . 15

3. SportforLifeInformation. . . . . . . . . . . . . . . . . . . . .16

. 3 .1. Sport.for.Life.Evaluation.Guide . . . . . . . . . . . 18

4. ExcellenceInformation. . . . . . . . . . . . . . . . . . . . . . . . .19

. 4 .1. Excellence.Evaluation.Guide . . . . . . . . . . . . . . 21

5. Coaching&OfficiatingInformation . . . . . . . .23

. 5 .1. Coaching.&.Officiating.Evaluation.Guide . 25

6. OrganizationalReadinessinformation . . . .26

. 6 .1. Organizational.Readiness..

. . Evaluation.Guide . . . . . . . . . . . . . . . . . . . . . . . . . . 28

7. EvaluationMatrixScores:UnderstandingtheTierSystemandFundingImpact. . . . . . .30

. 7 .1. Cumulative.Evaluation.Matrix.Scoring . . . . 32

. 7 .2. Funding.Cycles . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

. 7 .3. Annual.Contribution.Recommendations..

. . and.Progress.Recognition.Funding . . . . . . . 34

. 7 .4. Sector.Transitions . . . . . . . . . . . . . . . . . . . . . . . . . 35.

8. Follow-up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

9. Appendices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

. Appendix.A:.PSO.Classification . . . . . . . . . . . . . . . 37

. Appendix.B:.DSO.Classification . . . . . . . . . . . . . . . 38

. Appendix.C:..

. Investment.Review.Recommendations . . . . . . . 39

. Appendix.D:.Evaluation.Matrix . . . . . . . . . . . . . . . . .43

COPYRIGHTNOTICE

©2015.ViaSport.British.Columbia.Society ..

All.rights.reserved ..This.report.and.its.content.are.protected.by.Canadian.copyright.law ..No.part.of.the.

content.may.be.reproduced,.distributed,.modified,.adapted.or.linked.to,.or.made.available.in.any.form..

by.any.photographic,.electronic,.digital,.mechanical,.photostat,.microfilm,.xerography.or.other.means,..

or.incorporated.into.or.used.in.any.information.storage.and.retrieval.system,.electronic.or.mechanical,.

without.the.prior.written.permission.of.ViaSport.British.Columbia.Society .

1 . EXECUTIVE SUMMARY

Credit: 2015 Canada Winter Games INVESTMENT.REVIEW.REPORT.TWO.| 1

The investment review was initiated by ViaSport with the purpose of achieving a funding framework that is efficient, transparent, and streamlined for organizations funded within the British Columbia (BC) sport sector . The intent of the investment review is to reward and recognize the impact that organizations have while also providing resources, tools, and development opportunities .

THIS REPORT, GUIDE TO THE EVALUATION MATRIX, HAS BEEN DEVELOPED TO SUPPORT PROVINCIAL SPORT ORGANIZATIONS (PSO) AND DISABILITY SPORT ORGANIZATIONS (DSO) PREPARE FOR THE EVALUATIONS TO COME IN THE FALL OF 2015. THE GOAL OF THIS REPORT IS TO HELP ORGANIZATIONS UNDERSTAND HOW THEY WILL BE ASSESSED, AND INCLUDES THE QUESTIONS ASKED OF ALL ORGANIZATIONS WITHIN THE PROCESS OF EVALUATION. IT IS VIASPORT’S OBJECTIVE TO HELP BUILD, DEVELOP, AND ADVANCE A SPORT SECTOR THAT IS HIGHLY PROFICIENT IN CORE FUNCTIONAL AREAS. BY ESTABLISHING A BASELINE FOR SERVICES AND PROGRAMMING, AND CHARTING A COURSE FOR PROGRESS, BC’S SPORT SECTOR WILL BE BETTER PREPARED TO SERVE BRITISH COLUMBIANS FOR YEARS TO COME.

Ultimately, this investment review process will reveal a simplified and unified system that aligns with the strategic objectives and priorities of the province . ViaSport is committed to working collaboratively with sport organizations, coaching them through the investment review process, and crossing the finish line together by 2017-18 .

SECTION 1.EXECUTIVE.SUMMARY

INVESTMENT.REVIEW.REPORT.TWO.| 2

1 .1 SERIES SCHEDULE

This.report.represents.the.second.installment.of.a.four-part.series.detailing.the.framework,.implementation,.and.strategy.behind.ViaSport’s.investment.review ..

Report1:.UNDERSTANDING.THE.FUNDING.FRAMEWORK.

•. Explains.new.funding.structure.and.definitions

•. Covers.newly.introduced.frameworks.to.determine.

Affiliated,.Recognized,.and.Accredited.PSOs.and.

DSOs.as.well.as.Recognized.and.Designated.MSOs

•. Introduces.ViaSport’s.Strategic.Provincial.

Priorities.as.well.as.the.Evaluation.Matrix

Report2:.GUIDE.TO.THE.EVALUATION.MATRIX.

•. Provides.an.overview.of.the.evaluation.process.

that.will.be.established.for.all.PSOs.and.DSOs

•. Explains.potential.funding.eligibility.

amounts.based.on.sport.category

•. Outlines.all.relevant.questions.and.provides.

detail.on.the.information.that.will.be.asked.of.

PSOs.and.DSOs.in.the.evaluation.process

•. Provides.information.on.the.content.and.weighting.

of.each.indicator.and.question,.as.well.as.the.analysis.

process.used.to.determine.each.PSO’s.and.DSO’s.score

Report3:.EXCELLENCE.FUNDING.IN.BRITISH.COLUMBIA

•. Explains.the.Podium.Pathway.Program.that.will.

replace.the.Targeted.Sport.program.as.well.as.

a.new.program.for.regional.coach.funding

•. Introduces.the.new.application.process.

and.requirements.for.this.funding

Report4:.SPORT.AND.PROVINCIAL.SERVICES

•. Explores.and.explains.the.impact.of.the.

investment.review.conducted.for.MSOs

•. Outlines.the.criteria.and.definition.of.

Recognized.and.Designated.MSOs.

•. Provides.an.easy-to-follow.guide.on.the.provincial..

services.that.are.available.for.Affiliated,.Recognized,.

and.Accredited.PSOs.and.DSOs.through.

ViaSport.as.well.as.other.delivery.partners



1.2 LIST OF ACRONYMS

A4LActive.for.Life.

BCARBritish.Columbia.Activity.Reporter

BCSIBritish.Columbia.Sport.Information.

System

BCSPP.

British.Columbia.Sport.

Participation.Program

CACCoaching.Association.of.Canada

ChPCChartered.Professional.Coach

COC.

Canadian.Olympic.Committee

CPCCanadian.Paralympic.Committee

CS4L.

Canadian.Sport.for.Life

CSI-PCanadian.Sport.Institute.Pacific

DSODisability.Sport.Organization

IFInternational.Sport.Federation

IPSIntegrated.Performance.System

LTADLong-term.Athlete.Development

MCSCDMinistry.of.Community,.Sport.and.

Cultural.Development

MSOMulti-sport.Service.Organization

NCCPNational.Coaching.Certification.

Program

NSONational.Sport.Organization

PISEPacific.Institute.for.Sport.

Excellence

PSOProvincial.Sport.Organization

PVC.

Personal.ViaSport.Connector

YTPYearly.Training.Plan

1 .3 DEFINITIONS

FUNDING TYPES

.Annual Contribution Funding

. •. Funding.for.PSOs.and.DSOs.achieving.minimum... criteria.and.accreditation.status.

Program Funding

. •. Application-based.funding.having.a.multi-year.term.

Project Funding

. •. Application-based.funding.that.is.project.specific... and.has.a.finite.duration



PROVINCIAL SPORT ORGANIZATION (PSO) TYPES

AffiliatedSportOrganization

Identified.by.ViaSport.as.an.organization.serving.a.demonstrated.need.of.a.particular.demographic,.

region,.sport,.or.group.of.sports.that.other.organizations.do.not,.or.are.not.able.to,.meet ..

. Criteria.needed.to.be.an.affiliated.sport.organization:

. •. Is.a.registered.society.in.good.standing.with.the.BC.Societies.Act

. •. Has.a.verifiable.annual.membership.of.at.least.1,000.members

. •. Integrates.CS4L.in.organizational.implementation.plan

. •. Implements.the.NCCP.or.comparable.equivalent

. •. Has.a.demonstrated.base.of.membership.in.at.least.three.BC.Games.Zones

RecognizedPSO

Recognized.by.ViaSport.as.the.entity.responsible.for.the.organization.and.development.of.a.sport,.

sports,.or.group.of.sports.disciplines.in.British.Columbia .

. Criteria.needed.to.be.a.recognized.PSO:






. •. Serves.as.the.exclusive.provincial.governing.body.of.the.sport.(or.designated.group.of.sports)..

. in.British.Columbia

AccreditedPSO

Accredited.by.ViaSport.as.the.authoritative.body.for.a.sport,.sports,.or.group.of.sport.disciplines.in.

British.Columbia,.also.responsible.for.the.sport's.organization,.growth,.and.development .

. Criteria.needed.to.be.an.accredited.PSO:





. •. Has.a.demonstrated.base.of.membership.in.at.least.five.BC.Games.Zones

. •. Serves.as.the.exclusive.provincial.governing.body.of.the.sport.(or.designated.group.of.sports)..

. in.British.Columbia

. •. Is.designated.by.the.NSO.as.the.provincial.governing.body.(or.by.the.applicable..

. International.Federation.(IF).no.NSO.exists.in.Canada)

. •. Has.successfully.passed.through.ViaSport’s.Evaluation.process



DISABILITY SPORT ORGANIZATION (DSO) TYPES

RecognizedDSO

Recognized.by.ViaSport.as.the.entity.responsible.for.the.organization.and.development..

of.a.disability.sport,.sports,.or.group.of.sports.disciplines.in.British.Columbia .

. Criteria.needed.to.be.a.recognized.DSO:


. •. Has.a.verifiable.annual.membership.of.at.least.100.members



AccreditedDSO

Accredited.by.ViaSport.as.the.authoritative.body.for.a.sport,.sports,.or.group.of.disability..

sport.disciplines.in.British.Columbia,.also.responsible.for.the.sport's.organization,.growth,..

and.development .

. Criteria.needed.to.be.an.accredited.DSO:


. •. Has.a.verifiable.annual.membership.of.at.least.100.members



. •. Is.recognized.by,.or.affiliated.with,.a.national.disability.sport.organization.or.an.international.

. disability.sport.federation


. •. Has.successfully.passed.through.ViaSport’s.Evaluation.process



2 . INSIDE THEEVALUATION MATRIX


2 .1 EVALUATION OBJECTIVES AND OVERVIEW

ViaSport’s.investment.review.process,.initiated.in.the.spring.of.2014,..has.spanned.review,.recommendation,.and.now,.implementation.phases ..Formulating.the.recommendations.of.the.new.funding.framework.outlined..a.course.for.improving.and.strengthening.the.BC.sport.sector.overall ...These.recommendations,.which.were.circulated.to.more.than.70.funded..and.non-funded.organizations.in.the.fall.of.2014,.highlighted.a.crucial.need..of.the.BC.sport.sector:.the.need.to.establish.a.system.for.evaluation ...This.report.represents.the.first.step.in.the.implementation.phase:..ViaSport’s.Evaluation.Matrix ..

SECTION 2.INSIDE.THE.EVALUATION.MATRIX

DraftRecommendation5

That.a.grouping.system.be.developed.

for.eligible.POSs,.with.specific.baseline.

requirements.for.each.group,.inclucing:

•. Membership.size.and.plans.for.growth

•. Sport./.club.membership.in.X.number.

of.regions.in.the.province

•. Sport.participation.activity

•. Coaches.and.officals.development

•. Performance.programming.–..

events,.championships,.performance..

programming,.athlete.support,.

advanced.coaching.development

•. Operational.expectations

That.there.be.an.incentive.within.the.

groups.to.continually.improve.programs,.

service.and.organizational.operations ..

Program.funding.is.not.counted.in.the.

funding.range .

General.accountability.and.assessment.

requirements.will.be.developed.for.each.

group,.and.further.requirements.wwithin.

each.PSO-specific.Agreement .

Draft.Recommendation.5.was.a.key.driver.in.establishing.

an.evaluation.process,.outlining.the.need.to.create.a.

system.to.group.organizations.with.the.stipulation.that.

there.be.an.incentive.for.all.organizations.to.continually.

improve ..The.grouping.system.will.classify.organizations.in.

the.following.tiers:

•. Tier.IV.–.Championing

•. Tier.III.–.Transforming

•. Tier.II.–.Mobilizing.

•. Tier.I.–.Exploring.

An.organization’s.tier.will.be.determined.using.scores.

from.the.Evaluation.Matrix ..Draft.Recommendations.

8.(Organizational.Readiness),.9.(Sport.for.Life),.and.

10.(Excellence).were.strongly.endorsed.by.the.sector.

and.outline.specific.requirements.for.evaluation ..These.

recommendations.have.been.fully.incorporated.into.the.

Evaluation.Matrix.(see.Appendix C: Investment Review

Recommendations.found.in.Report.1:.Understanding.the.

Funding.Framework) .

The.purpose.of.the.evaluation.process.is.to.create.a.fair,.

transparent,.and.comprehensive.system.to.assess.the.

organizations.that.comprise.the.BC.sport.sector ..By.doing.

so,.ViaSport.will.be.able.to.measure.how.far.organizations.

have.progressed.and.identify.the.key.areas.that.can.be.

improved.upon .


In.addition.to.relying.on.sector.feedback.and.the.Draft.Recommendations,.ViaSport.established.the.

following.objectives.for.the.Evaluation.Matrix:

. •. Provide.efficiency

. . ›. Spend.resources.as.effectively.as.possible.in.areas.that.can.offer.the.greatest.return.on..

. . MCSCD.investment

. •. Add.transparency

. . ›. Understand.how.funding.recommendations.are.developed.and.what.parameters.are.affecting..

. . an.organization’s.evaluation

. •. Inspire.progress

. . ›. Take.proactive.measures.to.encourage.organizations.to.further.their.development.

According.to.the.principles.of.CS4L,.LTAD.is.never.assumed.to.be.complete.or.finalized ..CS4L.also.

embraces.the.industrial.philosophy.of Kaizen, the concept of continuous improvement ..In.the.same.

way,.the.Evaluation.Matrix.will.also.be.a.fluid,.evolving.process.that.represents.the.best.practices..

of.evaluation .



2 .2 STRATEGIC PROVINCIAL PRIORITIES AND THE EVALUATION MATRIX

In.the.course.of.the.implementation.phase,.ViaSport.recognized.a.need.to.develop.and.explain.what.

the.core.priorities.of.the.Province.are.in.relation.to.the.development.and.progress.of.PSOs.and.DSOs ..

In.doing.so.the.following.questions.were.asked:

. •. What.elements.are.most.essential.in.building.effective.sport.organizations?

. •. What.are.the.core.competencies.that.the.province.values.in.the.BC.sport.system?

. •. What.is.the.most.efficient.and.effective.way.to.determine.the.necessary.components..

. of.a.successful.sport.organization?

Using.the.Strategic.Provincial.Priorities.pyramid.as.a.guide,.the.Evaluation.Matrix.assesses.PSOs.and.

DSOs.in.four.categories:

. •. Sport.for.Life

. •. Excellence

. •. Coaching.and.Officiating

. •. Organizational.Readiness

The.Evaluation.Matrix.refers.to.a.series.of.questions.that.spans.all.four.categories,.designed.to.gauge.

a.PSO.or.DSO’s.competency,.progress,.and.potential.in.each ..Overall,.it.is.a.comprehensive,.merit-

based.system.that.has.been.designed.to.demonstrate.where.PSOs.and.DSOs.are.excelling.and.where.

there.is.opportunity.for.improvement ..



2 .3 PREPARING FOR EVALUATION

2 .3 .1. EVALUATION.PROCESSThe.evaluation.process.is.oriented.around.in-person.discussions.between.ViaSport.and.key.members.

of.a.PSO.or.DSO ..Discussion.will.touch.upon.all.of.the.questions.outlined.in.the.Evaluation.Matrix.(see.

Appendix D: Evaluation Matrix).to.help.determine.an.organization’s.score ..An.organization.may.invite.

representatives.to.the.meeting.to.help.present.material.and.answer.questions,.such.as.a.Board.Chair,.

CEO,.High.Performance.Director,.or.Administrator .

All.PSOs.and.DSOs.currently.receiving.funding,.as.well.as.organizations.interested.in.gaining.

accredited.status.in.the.future,.will.be.evaluated.in.one.of.two.evaluation.intake.periods:..

Period Who? When?

Intake.1 PSOs.and.DSOs.applying.for.the.

Podium.Pathway.Program.(see.Report.3:.

Excellence.Funding.in.British.Columbia)

Mid-October.2015

Intake.2 Remaining.PSOs.and.DSOs January-February.2015

Each.evaluation.meeting.will.take.approximately.1-2.hours ..Organizations.can.notify.ViaSport.of.

their.intent.to.pass.through.the.evaluation.process.through.an.online.system.available.on.ViaSport’s.

website ..Organizations.will.also.have.the.ability.to.select.an.intake.period.and.time.slot.for.their.

evaluation.meeting .

Following.the.evaluation.meeting,.ViaSport.will.compile.notes.and.supporting.documentation.to.

determine.scores ..All.organizations.receiving.annual.contributions.for.2017-2018.will.be.notified.of.

their.scores.and.annual.contribution.funding.amounts.by.March.31,.2016 .


Credit: 2015 Canada Winter Games INVESTMENT.REVIEW.REPORT.ONE.| 11

2 .3 .2. HOW.TO.USE.THIS.GUIDEThis.report.will.breakdown.all.four.categories.(Sport.for.Life,.Excellence,.Coaching.and.Officiating,.

and.Organizational.Readiness).of.the.Evaluation.Matrix.in.order.to.help.organizations.prepare.for.

evaluation.meetings ..Each.category.of.the.Evaluation.Matrix.has.its.own.information section.and.

an.Evaluation Guide ..The.information.section.shows.the.category.at.a.glance:.a.brief.description.of.

the.category,.a.snapshot.of.the.indicators,.and.questions.contained.in.the.Evaluation.Matrix ..The.

information.section.also.provides.a.visual.breakdown.explaining.how.indicators.will.be.weighted.in.

determining.an.organization’s.score ..

The.evaluation.guide.highlights.the.most.relevant.pieces.of.information.in.each.category.of.the.

Evaluation.Matrix:

•. ANSWER.–.the.types.of.questions.organizations.will.be.asked.during.the.in-person.evaluation.

meeting.

•. CRUNCH.–.the.information.that.ViaSport.will.calculate.based.on.existing.information.in.the.BCAR.

and.BCSI.databases

•. PREP.–.the.materials.or.strategies.an.organization.may.need.to.review.or.prepare.in.advance.of.the.

evaluation.

•. BRING.–.the.documents.an.organization.may.need.to.bring.to.the.evaluation.for.discussion

•. UPLOAD.–.the.templates.or.documents.to.upload.to.BCSI.(if.not.already.completed)

ViaSport.staff.members.will.lead.discussion.as.organizations.ANSWER.the.questions.outlined.in.

the.Evaluation.Matrix ..ViaSport.will.have.elements.of.the.CRUNCH.category.prepared.in.advance.so.

that.organizations.can.review.them.at.the.time.of.the.evaluation.meeting ..Together,.ViaSport.staff.

members.and.organizational.representatives.may.review.the.materials.they.were.asked.to.PREP,.

BRING,.and.UPLOAD ..

Question.weightings.are.indicated.in.the.weighting.column.in.both.the.ANSWER.and.CRUNCH.

sections ..These.weightings.are.displayed.on.a.scale.and.in.relative.terms.only,.with.one.....indicating.a.

question.that.carries.a.low.weight,.and.............indicating.a.high.weight.for.that.question ..



2 .3 .3. EVALUATION.MATRIX.FORMATThe.Evaluation.Matrix.consists.of.a.series.of.questions.broken.down.by.category.as.well.as..

by.indicator ..

Indicators.are.groups.of.questions.represented.by.the.“bricks”.of.the.pyramid ..There.are.13.indicators.

in.total,.which.represent.more.specific.and.focused.areas.of.each.category ..

What is it? How many are there?

CATEGORY Major,.overarching..

core.competency.area

4

INDICATOR Focused.and.specific.detail..

of.a.category

13

QUESTION Questions.asked.during.the..

evaluation.process

88

Each.indicator.contains.a.number.of.questions.which.have.been.carefully.designed.to.gather.

information.from.each.organization.on.their.overall.progress.in.each.indicator .



The.graphic.below.represents.how.different.indicators.are.weighted:

There.are.88.questions.in.the.evaluation.matrix.in.total.and.three.types.of.questions:

Question type Description Grading Factored into score?

Evaluation •.Conversation-based.

responses.corroborated.with.

supporting.documentation.or.

examples

•.Qualitatively.generated.

information.will.factor.into.

scores.by.ViaSport

•.Scale.of.1.(lowest).to.4.

(highest)

•.See.Appendix D: Evaluation

Matrix.for.more.detail

•.Yes

Data.Analysis •.Relies.on.database.

information,.percentages,.or.

statistics

•.Data.analysis.questions.will.

be.calculated.by.ViaSport.on.

an.organization’s.behalf

•.Information.will.typically.be.

drawn.from.BCSI.and.BCAR.

databases

•.Occasionally,.an.

organization.will.be.asked.

to.provide.additional.

information.in.order.to.help.

ViaSport.calculate.responses

•.Scale.of.1.(lowest).to.4.

(highest)

•.See.Appendix D: Evaluation

Matrix.for.more.detail

•.Yes.

Discussion •.Used.to.gather.broader.

information.and.drive.

conversation

•.Not.graded •.Used.to.supplement.scores.

and.provide.additional.

information.and.context.to.

evaluation.and.data.analysis.

questions


Membership.and.Programming

18%

Adaptive.and.Parasport.Programming

7%

Coaching.Pathway

22%

Officiating

3% Results

10%

Sport.Medicine,.Sport.Science,.Innovation.and.

Technology

3%

Governance.and.Policy

8%

Strategic.Planning

5%

Leadership

5%

Reporting.and..Information.Systems

2%

Revenue.Generation..and.Finance

5%

High.Performance.System

12%

EXCELLENCE

SPORT FOR LIFE

ORGANIZATION READINESS

COACHING & OFFICIATING


2 .3 .4. QUESTION.BREAKDOWN..The.following.graphic.illustrates.the.types.of.questions.contained.in.each.indicator.as.well.as.the.

total.number.of.questions.in.each.indicator .

Category Indicator Question type Total # of questions

Evaluation Data analysis Discussion

Sport.for.Life Membership.&.

Programming

••••••• •• • 10

Adaptive.&.Para-sport.

Programming

••••• •• 7

Excellence Results •••• •••••••• 12

High.Performance.

System

•••••••••• •• 12

Sport.Medicine,.

Science,.Innovation,.and.

Technology

•••••••• • 9

Coaching.and.

Officiating

Coaching.Pathway ••••• ••• •• 10

Officiating ••• • 4

Organizational.

Readiness

Leadership ••••• 5

Reporting.and.

Information.Systems

••• •• 5

Strategic.Planning ••• 3

Governance.and.Policy ••••• 5

Revenue.and.Finance ••• 3

Event.Hosting ••• 3



3 . SPORT FOR LIFE INFORMATION


DEFINITIONS:

The.sport.for.life.category.is.designed.to.assess.and.evaluate.how.well.an.organization.is.able.

to.serve.the.province.of.BC ..From.a.participation.perspective,.it.is.crucial.to.provide.all.British. Columbians.access.to.participate.in.sport.and.phyiscal.activity ..The.indicator.on.membership and

programming.asks.what.steps.an.organization.has.taken.to.make.sport.affordable.and.to.ensure.. that.groups.that.are.typically.underrepresented.in.the.sport.sector.have.the.opportunity.to. participate ..This.indicator.also.considers.an.organization's.reach.in.the.province.and.capacity.to. serve.its.membership .

The.indicator.on.adaptive and parasport programming.assesses.how.well.each.organization.in.the.

province.is.able.to.support.the.needs.of.participants.with.a.disability.or.disabilities ..This.indicator.

is.designed.to.evaluate.the.extent.and.availability.of.adaptive.or.parasport.programming.for.

particpants.with.physical,.hearing,.visual,.and.intellectual.or.cognitive.disabilities .

SECTION 3.SPORT.FOR.LIFE.INFORMATION

CATEGORY WEIGHTING:.25%.of.total.score

INDICATOR WEIGHTING:

18%

7%

25%


3 .1 SPORT FOR LIFE EVALUATION GUIDE

What.types.of.questions.

will.my.organization.be.

asked.during.the.evaluation.

process?

Question Type WeightingLow:

High:

•.Membership.Growth.and.Retention.Strategies

•.Non-member.Servicing

•.Developmentally.Appropriate.Programming

•.Active.for.Life

•.Gender.Inclusive.Programming

•.Under-represented.Groups

•.Aboriginal.Communities

•.Affordability.and.Accessibility

•.Depth.of.Service

•.Alignment.of.Parasport.Programming

•.Integration.of.Adaptive.Programming

•.DSO.Engagement

•.PSO.Engagement

•.Resource.and.Information.Sharing

•.Adaptive.Programming.Limitations.and.Challenges.

What.information.or.data.

will.ViaSport.calculate.on.

my.organization’s.behalf?

•.Membership.Statistics

•.Distribution.of.Programming

.

What.should.I.prepare.

in.advance.of.my.

organization’s.evaluation?

›.Know.how.data.is.tracked.in.your.system

›.Be.prepared.to.speak.about.how.your.organization’s.planning.is.in.line.with..

.the.principles.of.LTAD.and.CS4L

›.Be.prepared.to.speak.about.your.organization’s.strategy.to.attract.and.retain..

.new.members.or.your.organization’s.capacity.to.serve.new.members

›.Know.what.adaptive.and.parasport.programming.your.organization.is.able.to..

.offer.to.athletesparticipants.with.a.disability.and.why.(or.why.not)

›.Be.prepared.to.speak.about.the.level.of.engagement,.alignment,.and.cooperation...

.with.your.organization.and.other.organizations.that.also.serve.athletes.with..

.a.disability..

What.information.or.

materials.should.my.

organization.bring.to.the.

evaluation?

›.Examples.of.programs,.strategies,.and.policies.to.encourage,.support,.or..

.enhance.the.participation.of:

. ›.Under-represented.groups

. ›.Aboriginal.communities

. ›.Women.and.girls›.Active.for.Life.Participants.(55+)

. ›.Documentation.supporting.membership.growth.and.retention.strategies

›.Examples.of.programs.offered.by.your.organization

›.Documentation.supporting.cost.and.fee.reduction.strategies,.existing..

.membership.fee.structure,.examples.of.programs.offered.at.low.or.no.cost.

What.information.should.

my.organization.upload.to.

BCSI/BCAR.in.advance.of.

our.evaluation?.

›.Make.sure.your.organization’s.most.current.membership.figures.have.been..

.uploaded.into.BCAR

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SECTION 3.SPORT.FOR.LIFE.INFORMATION


4 . EXCELLENCEINFORMATION

Credit: BC Games Society INVESTMENT.REVIEW.REPORT.TWO.| 19

DEFINITIONS:

The.excellence.category.is.designed.to.allow.organizations.to.demonstrate.how.they.are.managing.

their.development.and.high.performance.pathway .

The.excellence.category.is.a.composite.allowance.that.was.formerly.comprised.of.the.following.

funding.sources:.performance.base.funding,.performance.athlete.support,.and.Team.BC.allocation ..

The.reallocation.of.formerly.separate."buckets".of.funding.means.that.organizations.will.be.granted.

autonomy.to.spend.their.excellence.funding.in.the.way.that.generates.the.right.support.at.the.right.

time.for.BC.athletes,.coaches,.officials.and.administrators.along.their.journey.to.international.success ..

Regardless.of.an.organization's.current.level.of.development.and.high.performance.programs,.

the.purpose.of.evaluating.all.organizations.in.this.way.is.to.educate.and.build.every.organization's.

capacity.for.excellence.in.sport .

The.indicator.on.high performance.system.encourages.a.culture.of.excellence.from.development.

(Learn.to.Train).to.performance.(Train.to.Compete) ..The.sport medicine, sport science, innovation

and technology.indicator.looks.for.an.athlete-centred,.coach-driven.approach.to.support.athletes.

on.their.way.to.the.podium ..The.indicator.on.results.allows.organizations.to.show.how.their.

system.results.in.a.strong.probability.to.get.BC.athletes,.coaches.and.officials.to.the.national.and.

international.stage .

SECTION 4.EXCELLENCE.INFORMATION




4 .1 EXCELLENCE EVALUATION GUIDE




process?


High:

•.Olympic.or.Paralympic.Sport

•.Benchmark.Events

•.Provincial.Team

•.Canadian.Olympic/Paralympic.Team.Athletes.and.Retention

•.Senior.International.Results

•.BC.Coaches.in.National.or.International.Sport

•.BC.Officials.in.Provincial,.National,.or.International.Sport

•.BC.Sport.Administrators.in.National.or.International.Sport

•.Current.Investment.in.Performance

•.High.Performance.Definition

•.Development.&.Performance.Plans

•.Performance.Parasport.Integration

•.Performance.Indicators.&.Benchmarks.-.Athletes

•.Performance.Indicators.-.Coaches

•.Targeted.Athlete.&.Coach.List

•.Talent.Identification

•.Multi-Sport.and.Transfer.Athletes

•.Yearly.Training.Plan.(YTP)

•.Sport.Equipment.and.Facilities.

•.Blue.Sky.Thinking

•.Integrated.Support.Team.(IST)

•.IST.Best.Practices

•.Physical.Therapies

•.Physiology,.Strength.and.Conditioning.

•.Sports.Nutrition

•.Performance.Psychology

•.Sport.Science

•.Technology

•.Innovation.&.Research




•.BC.Athletes.on.Canadian.Senior.National.Team

•.National.Team.Retention

•.Senior.Domestic.Results

•.World.Development.Stage.Performance

.


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in.advance.of.my.


›.How.your.organization.is.developing.and.managing.its.development.and..

.performance.pathway.

›.How.your.development.and.performance.plan.aligns.with.your.NSO’s.objectives,..

.goals.and.plans.and.how.you.work.together

›.Know.your.NSO’s.Gold.Medal.Profiles.and.Podium.Pathway

›.Be.prepared.to.speak.about.how.your.organization’s.development.performance..

.program.is.in.line.with.the.principles.of.LTAD.and.CS4L

›.Know.the.gaps.in.your.development.and.performance.pathway.and..

.potential.solutions




evaluation?

›.Your.development.and.performance.plan

›.Targeted.athlete.and.coach.list.if.it.has.not.already.been.provided.to.CSI-P

›.List.of.national.or.international.elite-level.coaches,.officials.or.administrators

›.If.available,.information.on:

. ›.Performance-related.policies

. ›.Current.investment.in.high.performance

. ›.Parasport.integration

. ›.Performance.indicators.and.implementation.for.athletes.and.coaches

. ›.Targeted.athlete.and.coach.list.tracking

. ›.YTP.and.training.methodology

. ›.Talent.ID.strategy.and.implementation.

. ›.Multi-sport.and.transfer.athletes

. ›.Facility.and/or.sport.equipment.gaps

. ›.IST.members.and.roles

. ›.Sport.medicine.services.and.protocols

. ›.Sport.science.initiatives

. ›.Use.of.technology.in.sport

. ›.Innovation.or.research.projects


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5 . COACHING & OFFICIATINGINFORMATION

Credit: BC Games Society INVESTMENT.REVIEW.REPORT.TWO.| 23

DEFINITIONS:

The.coaching.and.officiating.category.is.designed.to.assess.and.evaluate.an.organization’s.coaching.

and.officiating.pathways ..Having.trained.and.certified.coaches.in.place.for.all.BC.athletes.is.a.key.

component.of.developing.a.strong.and.sustainable.sport.system ..The.indicator.on.coaching pathway.

gauges.an.organization’s.implementation.of.the.NCCP,.how.many.trained.and.certified.coaches.are.

working.throughout.the.province,.and.how.well.those.coaches.are.able.to.serve.the.needs.of.an.

organization’s.membership ..This.indicator.also.considers.mentorship.and.professional.development.

opportunities.to.determine.the.state.of.development.of.an.organization’s.coaching.system ..

The.indicator.on.officiating.asks.about.the.development.of.officials’.education.program,.the.

distribution.of.officials.throughout.the.province,.and.how.well.trained.and.certified.officials.are.

currently.able.to.meet.the.needs.of.an.organization’s.membership .

SECTION 5.COACHING.&.OFFICIATING.INFORMATION




5 .1 COACHING & OFFICIATING EVALUATION GUIDE




process?


High:

•.Coaching.Pathway

•.Trained.and.Certified.Coaches

•.Coach.Developers

•.Coach.Requirements.for.Competitions

•.Coach.Mentorship.Programming

•.Coaching.Inclusion.Opportunities

•.Coaching.Positions

•.Officials’.Education.Program

•.Distribution.of.Officials

•.Trained.and.Certified.Officials

•.Officiating.Inclusion.Opportunities




•.New.Coach.Training.and.Certification

•.Distribution.of.Coaches

•.Professional.Development.Opportunities

.


in.advance.of.my.


›..Be.prepared.to.talk.about.how.your.coach.pathway.is.aligned.with.the.NCCP..

...and.how.it.is.communicated

›.Know.how.your.coach.pathway.aligns.with.that.of.your.NSO

›.Be.prepared.to.talk.about.coach.mentorship.and.professional.development.

›.Know.what.kinds.of.inclusion.activities.your.organization.is.involved.in.

›.Know.how.and.where.your.coaches’.receive.professional.accreditation.

›.Know.who.is.responsible.for.coaching.development.within.your.organization.

›.Be.prepared.to.speak.to.the.ways.that.officiating.is.organized.within.your.sport..

..and.who.is.responsible.for.their.development.




evaluation?

›.The.NCCP.policy.manuals

›.Website.or.promotional.materials.on.the.NCCP

›.The.NCCP.materials.from.your.NSO

›.Materials.supporting.your.organization’s.coach.mentorship.program.and..

..professional.development.opportunities.




our.evaluation?

›.Make.sure.your.coach.and.officials.development.pages.are.up.to.date.in.BCSI

SECTION 5.COACHING.&.OFFICIATING.INFORMATION

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6 . ORGANIZATIONAL READINESS INFORMATION


DEFINITIONS:

The.organizational.readiness.category.considers.the.operational.standards.of.the.organization.and.is.

meant.to.determine.how.well.the.organization.functions ..This.category.is.divided.into.six.indicators ..

Leadership.assess.the.strength.of.an.organization’s.operating.board.and.how.leadership.and.

organizational.culture.are.cultivated.within.an.organization ..Reporting and Information Systems.

measures.the.quality.of.data.uploaded.into.BCSI.and.BCAR.as.well.as.an.organization’s.ability.

to.meet.reporting.deadlines ..Strategic Planning.considers.the.incorporation.of.an.organization’s.

mission,.vision,.and.values.into.the.organization ..Governance and Policy.evaluates.the.content.of.an.

organization’s.policies.as.well.as.the.extent.to.which.they.have.been.successfully.incorporated.into.

an.organization’s.daily.activity ..Compliance.measures,.dispute.resolution,.and.risk.management.are.

also.factored.into.this.indicator ..Revenue generation and finance.determines.the.level.of.financial.

oversight.and.accountability.in.an.organization ..Event hosting.collects.information.on.the.types.of.

events.an.organization.is.responsible.for.as.well.as.readiness.and.capacity.to.host ..This.indicator.will.

be.used.for.discussion.purposes.only.to.provide.additional.information.and.context,.and.it.will.not.

have.an.effect.on.the.overall.score .

SECTION 6 ORGANIZATIONAL.READINESS.INFORMATION




6 .1 ORGANIZATIONAL READINESS EVALUATION GUIDE




process?


High:

•.Board.of.Directors

•.Senior.Staff.Recruitment.and.Retention

•.Leadership.Alignment.and.Development

•.Organizational.Culture.and.Structure

•.Volunteer.Management.and.Recognition.

•.Retention.Rates

•.Unique.Entries

•.Non-member.Reporting

•.Mission,.Vision,.and.Values

•.Strategic.Planning.and.Organizational.Strategy

•.Strategy.Execution

•.Governance.Process

•.Policies

•.Compliance

•.Club.and.Organizational.Engagement.and..

...Dispute.Resolution

•.Risk.Management

•.Financial.Accountability

•.Fundraising.and.Revenue.Generation

•.Budgeting

•.Facility.Readiness

•.Event.Hosting.Capacity

•.Event.Hosting.Strategy




•.Reporting.Deadlines

•.Data.Quality

.


in.advance.of.my.


›.Be.prepared.to.speak.to:.

. ›.Board.of.Directors’.roles.and.leadership

. ›.How.membership.retention.rates.are.calculated

. ›.How.membership.data.is.collected.and.entered.into.database

. ›.How.non-member.activity.is.collected

. ›.How.your.mission,.vision,.and.values.effect.your.organization’s.culture

. ›.How.governance.practices.and.policies.are.integrated.into.daily.operations

. ›.Your.organization’s.compliance.or.accountability.standards

. ›.How.your.organization.engages.with.clubs.and.members.and.how.your..

. ..organization.resolves.or.addresses.disputes

. ›.Financial.accountability.measures

. ›.Your.organization’s.ability.and.capacity.to.host.events


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evaluation?

Documentation,.evidence.or.supporting.information:

. ›.Pertaining.to.Board.of.Directors'.roles,.responsibilities,.objectives,.

. ...and.measurables..

. ›.Supporting.the.Board's.role.in.the.hiring.and.retention.of.senior.staff.members

. ›.Supporting.your.organization's.formation.and.understanding.of.leadership..

. ..positions,.strategic.objectives.and.direction

. ›.Supporting.your.organization's.organizational.culture.and.structure

. ›.Pertaining.to.governance.process.and.practices

. ›.Policy.implementation

. ›.Financial.accountability,.management,.and.oversight

. ›.Fundraising.and.revenue.generation.strategies.and.reports

. ›.Budgets.and.financial.forecasts

. ›.How.non-member.activity.is.collected

. ›.Samples.of.key.initiatives,.documentation.on.planning.processes.related.to..

. ..new.or.key.initiatives

. ›.Strategy.or.policy.documents.on.risk.management,.and/or.supporting..

. ..documentation.pertaining.to.a.risk.register.or.matrix

Documents.or.Policies:

. ›.Mission.statement,.organizational.vision.document,.values.statement..

. ..(if.not.included.in.Strategic.Plan.uploaded.to.BCSI)

. ›.Strategic.plan.implementation.materials.(if.not.included.in.Strategic..

. ..Plan.uploaded.to.BCSI)

. ›.Gender.Equity.Policy

. ›.Diversity.and.Inclusion.Policy




our.evaluation?

Ensure.the.latest.version.of.the.following.documents.are.uploaded.to.BCSI:

. ›.Strategic.Plan

. ›.Membership.retention.rates

. ›.Code.of.Conduct

. ›.Dispute.Prevention.and.Resolution.Policy

. ›.Privacy.Policy.(PIPA)

. ›.Employment.Policies

. ›.Volunteer.and.Employee.Screening.Policy

. ›.Communication.and.Social.Media.Policy

. ›.Audited.financial.statements.or.review.engagements.(as.required)

. ›.Budget

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7 . EVALUATION MATRIX SCORES: UNDERSTANDING THE TIER

SYSTEM AND FUNDING IMPACT


SECTION 7 EVALUATION.MATRIX.SCORES:.UNDERSTANDING.THE.TIER.SYSTEM.AND.FUNDING.IMPACT

Once.evaluation.meetings.are.completed,.organizations.will.receive.a.score..in.each.of.the.four.categories ..

Maximum.scores.for.each.category.are:.

.

Category Points Available

Sport.for.Life 25

Excellence 25

Coaching.&.Officiating 25

Organizational.Readiness 25

Scores.will.be.calculated.and.communicated.to.organizations.along.with.their.annual.contribution.

funding.for.2017-2018,.which.will.take.place.by.March.31,.2016 .

An.organization’s.score.will.determine.which.tier.(I,.II,.III,.or.IV).they.fall.into.for.each.category .

Organizations.will.then.be.separated.into.four.tiers.based.on.their.scores.within.each.category,.

with.each.tier.corresponding.to.a.different.funding.amount.predetermined.according.to.each.

organization’s.classification.(See.Appendix A: PSO Classification.and.Appendix B: DSO Classification.

for.more.information) ..

An.organization’s.annual.contribution.recommendation.would.be.determined.as.follows:.

Annual.

Contribution.

Recommendation.

$=

Base.Funding.

Amount.

(determined.

by.PSO/DSO.

classification

+Sport.for.

Life.Tier.#.

Evaluation.

Matrix.Funding

+Excellence..

Tier.#.

Evaluation.

Funding

+

Coaching.&.

Officiating..

Tier.#.

Evaluation.

Matrix.Funding

+

Organizational.

Readiness..

Tier.#.

Evaluation.

Matrix.Funding

Once.an.annual.contribution.amount.has.been.determined,.organizations will have the freedom and

autonomy to make spending decisions in the best interest of their sport and membership .

Contribution.agreements.will.be.tailored.specifically.for.each.organization.to.ensure.that.the.unique.

attributes.of.each.organization.are.considered ..

This.shift.towards.an.autonomous.spending.model,.in.addition.to.individualized.contribution.

agreements,.represents.a.significant.and.positive.change.for.the.sector.that.will.transfer.trust.and.

authority.back.to.DSOs.and.PSOs .


7 .1 CUMULATIVE EVALUATION MATRIX SCORING

Cumulative.Evaluation.Matrix.scores.are.based.on.a.sum.total.of.scores.received.in.each.of.the.four.

categories ..These.scores.will.only.be.available.once.all.organizations.have.completed.the.evaluation.

process.and.are.scored.out.of.100.points ..Overall,.Cumulative.Evaluation.Matrix.tiers.will.approximate.

the.following.elements:.

Tier Description

Championing

Tier.IV

•.Has.standardized,.well-thought.out.inclusion.of.CS4L.programming

•.Demonstrates.solid.understanding.of.alignment.with.ViaSport.and.Provincial.objectives

•.Consistently.meets.or.exceeds.objectives.and.expectations.in.terms.of.its.service.of.membership

•.Proactively.seeks.ways.to.improve.and.innovate

•.Well-balanced,.soundly.developed,.and.cohesive.programming.that.is.able.to.develop..

...world.class.athletes

•.Strategic,.innovative,.leading.by.example

•.Operationally.self-sufficient.and.able.to.draw.from.appropriate.resources.as.needed

Transforming

Tier.III.

•.Well-organized.and.making.progress.towards.the.development.of.key.areas

•.Demonstrates.a.solid.understanding.of.its.membership,.its.sport,.and.its.role.in.the.province

•.Usually.meets.expectations.and.occasionally.exceeds.expectations.and.overall.objectives

•.Goal-oriented.and.ambitious.in.programming,.with.clear.alignment.with.CS4L

Mobilizing

Tier.II.

•.Aware.of.opportunities.for.improvement.but.have.not.yet.taken.initiative.

•.Loose.alignment.with.ViaSport,.provincial.objectives,.and.CS4L

•.Demonstrates.some.level.of.awareness.towards.needs.of.its.membership.but.not.yet.able.to.meet.

expectations

Exploring

Tier.I.

•.Under-developed,.lacking.a.clear.overall.focus.and.direction

•.Consistently.underperforming.in.terms.of.expectations.and.its.ability.to.appropriately..

...serve.its.members

•.Programming.is.ad-hoc.and.not.aligned.with.the.objectives.of.ViaSport.or.the.MCSCD

•.Minimal.or.negligible.implementation.of.CS4L



7 .2 FUNDING CYCLES

Cumulative.Evaluation.Matrix.scores.will.also.have.a.direct.effect.on.the.length.of.funding.cycle,.the.

interim.assessment.frequency,.and.the.reporting.requirements.placed.on.organizations ..

Tier Funding Cycle Length

Interim Assessment Frequency

Reporting Requirements

Championing.

Tier.IV

Top.25%.of.all.

cumulative.Evaluation.

Matrix.scores

4-year.funding.cycle Spot-check.assessment..

(as.necessary)

Submit.documents..

2x.annually

Transforming.

Tier.III

Top.50%.of.all.


Matrix.scores

2-year.funding.cycle Spot-check.assessment..

(as.necessary)

Submit.documents..

2x.annually

Mobilizing.

Tier.II

Top.75%.of.all.


Matrix.scores

2-year.funding.cycle Interim.annual.

assessment

Submit.documents.

2x.annually

Exploring

Tier.I

Lowest.25%.of.all.


Matrix.Scores

1-year.funding.cycle Submit.documents..

2x.annually

Credit: Team BC



7 .3 ANNUAL CONTRIBUTION RECOMMENDATIONS AND PROGRESS RECOGNITION FUNDING

ViaSport’s.objective,.as.part.of.this.evaluation.process,.is.to.help.build,.develop,.and.advance.the.

sport.sector ..ViaSport.will.support.organizations.seeking.to.improve.through.the.application.of.

resources,.tools.and.development.opportunities ..Progress.recognition.funding.has.been.established.

to.reward.organizations.that.work.to.reach.their.potential ..

For.those.organizations.in.Tier.II.through.Tier.IV,.funding.cycles.can.be.extended.between.two.

to.four.year.increments ..Organizations.can.increase.their.annual.contributions.through.Progress.

Recognition.funding .

Full.sector.reassessments,.in.which.all.organizations.will.undergo.evaluation,.will.take.place.after..

Year.4 ..

The.following.table.illustrates.the.time.periods.for.progress.recognition.assessments,.with.red.boxes.

indicating.the.length.of.the.funding.cycle.for.each.tier .

Tier Year 1 2016-17

Year 2 2017-18

Year 3 2018-19

Year 4 2019-20

Championing

Tier IVExisting.Annual.

ContributionNew.Annual.Contribution.Recommendation

Transforming

Tier III

Existing.Annual.

Contribution

New.Annual.

Contribution.

Recommendation

New.Annual.Contribution.

Recommendation

.+.Progress.recognition.funding.

(if.applicable)

Mobilizing

Tier II

Existing.Annual.

Contribution

New.Annual.

Contribution.

Recommendation

New.Annual.Contribution.

Recommendation

.+.Progress.recognition.funding.

(if.applicable)

Exploring

Tier I Existing.Annual.

Contribution

New.Annual.

Contribution.

Recommendation

New.Annual.

Contribution.

Recommendation.

New.Annual.

Contribution.

Recommendation.

. . Progress.Recognition.Assessment.Opportunity



7 .4 SECTOR TRANSITIONS

Organizations.that.do.not.currently.receive.annual.contribution.funding.but.would.be.eligible.as..

a.result.of.Evaluation.Matrix.scores,.would.achieve.recognized.status.for.2016-2017.before.gaining.

accredited.status.and.an.annual.contribution.recommendation.for.2017-2018 .

Funding Recommendations Status

2016-2017 Exiting.Annual.

Contribution

Recognized

2017-2018 Annual.Contribution.

Recommendation

Accredited

Organizations.that.receive.two.or.more.Tier.I.category.scores.are.not.guaranteed.to.receive.an.

annual.contribution.in.2017-2018 ..

8 . FOLLOW-UP

The.Evaluation.Matrix.is.the.first.step.in.building,.developing,.and.advancing.the.entire.BC.sport.

sector ..PVCs.are.ready.and.prepared.to.answer.any.questions.on.this.process ..The.evaluation.process.

is.meant.to.not.only.establish.a.baseline.for.services.and.programming,.but.to.also.chart.a.course.for.

progress.in.the.future ..

In.partnership.with.leaders.in.the.BC.sport.sector,.ViaSport.is.committed.to.working.collaboratively.

with.organizations.through.the.implementation.phase.of.the.investment.review.process ..ViaSport.

is.also.committed.to.supporting.organizations.with.resources,.tools,.and.additional.funding.

opportunities.moving.forward .



9 . APPENDICES


APPENDICES

Currently funded PSOs not included in the list above: Luge, Bobsleigh/Skeleton, Snowboard, Boxing

Olympic/Paralympic Team A Hockey,.Soccer

Individual B Golf

Non-Olympic/Paralympic Team C

Individual D

Olympic/Paralympic Team E

Individual F Athletics,.Gymnastics

Non-Olympic/Paralympic Team G Baseball

Individual H

Olympic/Paralympic Team I Curling

Individual J Cross.Country.Ski,.Equestrian,.Figure.Skating,.Tennis

Non-Olympic/Paralympic Team K Lacrosse,.Softball

Individual L

Olympic/Paralympic Team M Basketball,.Field.Hockey,.Rugby,.Volleyball

Individual N Swimming

Non-Olympic/Paralympic Team O Football

Individual P Bowling

Olympic/Paralympic Team Q

Individual R Alpine.Skiing,.Biathlon,.Canoe.Kayak,.Cycling,.Sailing

Non-Olympic/Paralympic Team S

Individual T Karate,.Lawn.Bowling

Olympic/Paralympic Team U Rowing,.Water.Polo,.Synchronized.Swimming

Individual V Archery,.Badminton,.Diving,.Fencing,.Freestyle.Skiing,.Judo,.

Rhythmic.Gymnastics,.Speed.Skating,.Table.Tennis,.Taekwondo,.

Target.Sports,.Triathlon,.Wrestling

Non-Olympic/Paralympic Team W Netball,.Ringette

Individual X Orienteering,.Squash,.Water.Ski.&.Wakeboard

>5

0,0

00

25

,00

1-5

0,0

00

15,0

01-

25

,00

07,

00

1-15

,00

03

,50

1-7,

00

01,

00

0-3

,50

0APPENDIX A: PSO CLASSIFICATION

Membership Size

Olympic/Paralympic Status

Sport Type


APPENDIX B: DSO CLASSIFICATION

Disability sport organizations in British Columbia are an extremely diverse group that serve a

multitude of sports and reach a broad cross-section of the population. Because of the unique

nature of parasport/adaptive sports, base funding for DSOs is determined using several

discretionary factors, including:

. •. Membership.size

. •. Competitive.status.(present.in.major.events.such.as.the.Paralympic.Games,..

. Parapan.American.Games,.Commonwealth.Games,.or.Canada.Games)

. •. Cost.to.participate

. •. Programming.availability.

. •. Parasport.support.and.integration

APPENDICES


APPENDIX C: INVESTMENT REVIEW RECOMMENDATIONS

This.appendix.shows.how.the.recommendations.presented.at.Sportscape.III.have.been.implemented.

throughout.this.report ..This.appendix.contends.specifically.with.the.recommendations.directly.

leading.to.the.formation.of.the.evaluation.process.and.Evaluation.Matrix ..The.recommendations,.in.

their.entirety,.can.be.found.in.Appendix C: Investment Review Recommendations.located.in.Report.1:.

Understanding.the.Funding.Framework ..

The.recommendation.as.it.was.originally.presented.is.marked.by.‘DRAFT’.while.‘IMPLEMENTED’.

shows.how.that.recommendation.was.adopted.in.this.report,.or.will.be.implemented.in..

subsequent.reports .

ANNUAL.CONTRIBUTION.SYSTEM.

DRAFT

5 .....That.a.grouping.system.be.developed.for.eligible.PSOs,.with.specific.baseline.requirements.for.

each.group,.including:

. •. Membership.size.and.plans.for.growth

. •. Sport./.club.membership.in.X.number.of.regions.in.the.province

. •. Sport.participation.activity

. •. Coaches.and.officials.development

. •. Performance.programming.–.events,.championships,.performance.programming,.athlete.

support,.. . advanced.coaching.development.

. •. Operational.expectations

. That.there.be.an.incentive.within.the.groups.to.continually.improve.program,.service.and.

organizational.operations ..Program.funding.is.not.counted.in.the.funding.range .

. General.accountability.and.assessment.requirements.will.be.developed.for.each.group,.and.

further.requirements.within.each.PSO-specific.Agreement .

APPENDICES


APPENDICES

IMPLEMENTED

The.Evaluation.Matrix.considers.PSOs.and.DSOs.in.four.categories:

. •. Sport.for.Life

. •. Excellence

. •. Coaching.and.Officiating

. •. Organizational.Readiness.

.

The.Evaluation.Matrix.is.designed.to.reward.and.recognize.the.development,.improvement,.and.

progress.of.organizations.in.the.BC.Sport.Sector ..Rather.than.developing.a.grouping.system,.the.

system.that.will.be.implemented.places.PSOs.and.DSOs.in.tiers.based.on.the.CS4L.model:.

. •. Tier.IV-.Championing

. •. Tier.III-.Transforming

. •. Tier.II-.Mobilizing

. •. Tier.I-.Exploring.

.

A.system.to.incentivize.continued.development.is.described.in.Section.8 .3:.Annual.Contribution.

Recommendations.and.Progress.Recognition.Funding ..

Interim.assessments.and.reporting.requirements.are.listed.in.Section.8 .2:.Funding.Cycles .

OPERATIONS.–.ORGANIZATIONAL.READINESS

DRAFT

8 .. That.operational.expectations.for.eligible.PSOs.be.established.and.assessed,.and.include:

. •. Being.a.registered.Society.in.good.standing,.with.an.up-to-date.Constitution.and.Bylaws

. •. Multi-year.Strategic.Plan.with.end.targets.and.annual.performance.indicators

. •. Appropriate.policies.and.procedures,.including

. . o. Operational.Policies,.including.financial.policies

. . o. Equity.and.Access

. . o. Code(s).of.Conduct.for.participants,.athletes,.coaches,.officials,.volunteers.and..

. . spectators,..including.protection.from.harassment.and.abuse

. . o. Dispute.Resolution.Policy.

. . o. Employee.Policies,.including.protection.from.harassment.and.abuse.(if.applicable)

. . o. Drug.Free.programs

. . o. Risk.Management

. . o. Commitment.to.Fair.Play

. . o. Volunteer.and.Employee.Screening,.including.Criminal.Records.Checks

. . o. Provincial.Privacy.Policy.(PIPA)

. . o. Board.of.Director.and.Standing.Committee.Conflict.of.Interest.


APPENDICES

. . o. Provincial.Team.Selection.

. . o. Communication.and.Social.Media.Policy

. . o. Records.Management.Policy

. •. Annual.Financial.Audit.or.Review.Engagement

. •. Appropriate.governance.systems.and.structures

IMPLEMENTED

All.of.the.aforementioned.points.in.this.recommendation.will.be.implemented.as.part.of.the.

Organizational.Readiness.category.of.the.Evaluation.Matrix ..Section.6:.Organizational.Readiness.

Information,.Section.6 .1:.Organizational.Readiness.Evaluation.Guide,.and.Appendix D: Evaluation

Matrix.provide.further.detail.on.this.category .

SPORT.FOR.LIFE

DRAFT

9 .. That.basic.objectives.for.Sport.for.Life.programs.and.services.be.included.in.every.Contribution.

Agreement,.based.on.the.PSO’s.Strategic.Plan,.and.with.reference.to:

. •. Growth.of.the.sport.across.the.PSOs.areas.or.components.of.responsibility,.with.projection..

. targets.based.on.probabilities,.not.percentage.growth .

. •. Coaching.and./.or.instructor.development.with.hard.targets.and.delivery .

. •. Officials.development.with.hard.targets.and.delivery,.if.applicable .

. •. Development.of.their.sport.or.sports.in.all.areas.of.the.province.where.appropriate.facilities..

. are.available .

. . o. If.appropriate,.region.specific.targets.and.initiatives

. •. When.appropriate,.objectives.may.also.reference

. . o. partnerships.with.schools.and/or.community.recreation

. . o. relationships.with.Regional.Centres.and.Multi-Sport.Service.Organizations

. . o. partnerships.with.population-specific.support.services.or.organizations..

. . (eg:.Aboriginal.Partners.Council,.Community.Development.Centres,.Rehab.Centres)

IMPLEMENTED

All.of.the.aforementioned.points.in.this.recommendation.will.be.implemented.as.part.of.the.Sport.

for.Life.category.and.the.Coaching.&.Officiating.category.of.the.Evaluation.Matrix ..Section.3:.Sport.

for.life.Information,.Section.3 .1:.Sport.for.Life.Evaluation.Guide,.and Appendix D: Evaluation Matrix.

provide.further.detail.on.the.Sport.for.Life.category ..Section.5:.Coaching.&.Officiating,.Section.5 .1.

Coaching.&.Officiating.Evaluation.Guide,.and.Appendix D: Evaluation Matrix.provide.further.detail.on.

the.Coaching.&.Officiating.category .


APPENDICES

EXCELLENCE

DRAFT

10 .. That.basic.objectives.for.Excellence.programs.and.services.be.included.in.Contribution.

Agreements,.when.appropriate,.based.on.the.PSO’s.Strategic.Plan,.and.with.reference.to:

. •. Athlete.development,.including.Talent.ID,.appropriate.training.environments,..

. monitoring.systems,.competitions,.PSO.impact.on.pathway.to.national.teams,..

. accessibility.for.athletes.in.outlying.regions.of.the.province .

. •. Advanced.coaching.development .

. •. If.applicable,.hard.targets.and.expectations.for.national.championships.and.domestic.games .

. •. When.appropriate,.relationships.with.Regional.Centres.and.Multi-Sport.Service..

. Organizations,.including.Canadian.Sport.Institute.Pacific.(CSIP) .

IMPLEMENTED

All.of.the.aforementioned.points.in.this.recommendation.will.be.implemented.as.part.of.the.

Excellence.category.of.the.Evaluation.Matrix ..Section.4:.Excellence.Information,.Section.4 .1:.

Excellence.Evaluation.Guide,.and.Appendix D: Evaluation Matrix.provide.further.detail.on..

this.category .


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