GUIDEBOOK FOR INTERNATIONAL STUDENTS Academic Year 2014 ◆ CONTENTS 1 International Students and Nagaoka University of Technology .... 1 1. Supporting System for International Students (1) CIEE and Kokusai-ka (2) Academic Advisor (3) Tutor (4) Courses of Japanese Language and Culture 1) Japanese Classes with Credits 2) Japanese Classes for Beginners 3) Opportunity to Study Off Campus (5) Supplemental Basic Study Courses (6) Counseling (7) Annual Events (8) Cultural Exchange (9) Announcement for Int’l Students (1) Regular Students (2) Non-Regular Students 2 Arrival at Nagaoka.................................. 5 1. Preparing a VISA to Enter Japan ■ Check List: BEFORE Coming to Japan 2. Immediate Living Expenses ■ Tips to your Financial Planning 3. Your Journey to NUT 4. Entrance Procedures 5. Moving Into Living Accommodations ■ Check List: After Arriving in Nagaoka8 3 University Fees & Scholarship ........... 10 1. Tuition & other School Fees 2. Two All-Students Insurances 3. Admission Fee Exemption 4. Admission Fee Postponement 5. Tuition Exemption 6. Tuition and Payment Deadline 7. Scholarship for Self-Supporting Students 8. Monbukagakusho (MEXT) Scholarship Students 4 Legal Procedures for You & Family ... 14 1. Residence Card 2. At City Hall (1) Residence Registration (2) National Health Insurance (3) National Pension 3. Related to Immigration Office (1) Extension of Visa Period (2) Work Permit for Part-time Jobs (3) Re-Entry Permit (4) Change of Visa Status (for Employment) (5) Accompanying Family Members (6) Birth of a Child (7) Education for Children 5 Housing....................................................20 1. University Dormitories 2. Public Housing 3. Private Housing (1) Variety (2) Room & Lodging Union of Shin-sai (3) Tips for Moving-In 4. NUT Guarantor Program 5. Utility Charges 6. Garbage Disposal and Recycling 7. Manners as a Community Member 8. Change of Address ■ Check List: When Change Housing 6 Campus Life ···································25 1. Student ID Card 2. University Library 3. Information Processing Center 4. Meals and Daily Shopping on Campus 5. Gymnasium and Health Care Center 6. International Friendship Lounge 7. Extracurricular Activities/Recreations 8. Admission to Higher Schools 9. Job Hunting in Japan 7 Daily Life.............................................. 29 1. Climate 2. Transportation 3. Bicycle 4. Driving License & Car/Motorcycle (1) Changing to a Japanese Driver’s License (2) Parking Permit on Campus (3) Owning a Car 5. Bank 6. Hospitals and Clinics in Nagaoka City 7. Post Office 8. Parcel Delivery Services 9. Fax 8 Procedures for Leaving NUT ............ 33 1. In the University 2. Outside the University ■ Check List: BEFORE Leaving NUT 3. Follow-up Services for Former Int’l Students 4. Returning as a MEXT Scholarship Student 9 Emergency .......................................... 37 1. Disaster 2. Traffic Accident 3. Loss or Theft of Money/Valuables 【 APPENDIX 】............................................39 Offices to Respond to 50 most-FAQs LINKS: List of Contact Info
Transcript
GUIDEBOOK FOR INTERNATIONAL STUDENTS Academic Year 2014 ◆ CONTENTS1 International Students and
Nagaoka University of Technology .... 1 1. Supporting System for International Students
(1) CIEE and Kokusai-ka (2) Academic Advisor (3) Tutor (4) Courses of Japanese Language and Culture
1) Japanese Classes with Credits 2) Japanese Classes for Beginners 3) Opportunity to Study Off Campus
(5) Supplemental Basic Study Courses (6) Counseling
(7) Annual Events (8) Cultural Exchange
(9) Announcement for Int’l Students (1) Regular Students (2) Non-Regular Students
2 Arrival at Nagaoka .................................. 5 1. Preparing a VISA to Enter Japan
■ Check List: BEFORE Coming to Japan 2. Immediate Living Expenses
■ Tips to your Financial Planning 3. Your Journey to NUT 4. Entrance Procedures 5. Moving Into Living Accommodations
■ Check List: After Arriving in Nagaoka8
3 University Fees & Scholarship ........... 10 1. Tuition & other School Fees 2. Two All-Students Insurances 3. Admission Fee Exemption 4. Admission Fee Postponement 5. Tuition Exemption 6. Tuition and Payment Deadline 7. Scholarship for Self-Supporting Students 8. Monbukagakusho (MEXT) Scholarship Students
4 Legal Procedures for You & Family ... 14 1. Residence Card 2. At City Hall
(1) Residence Registration (2) National Health Insurance (3) National Pension
3. Related to Immigration Office (1) Extension of Visa Period (2) Work Permit for Part-time Jobs (3) Re-Entry Permit (4) Change of Visa Status (for Employment) (5) Accompanying Family Members (6) Birth of a Child (7) Education for Children
5 Housing .................................................... 201. University Dormitories 2. Public Housing 3. Private Housing
(1) Variety (2) Room & Lodging Union of Shin-sai (3) Tips for Moving-In
4. NUT Guarantor Program 5. Utility Charges 6. Garbage Disposal and Recycling 7. Manners as a Community Member 8. Change of Address
■ Check List: When Change Housing
6 Campus Life ··································· 25
1. Student ID Card 2. University Library 3. Information Processing Center 4. Meals and Daily Shopping on Campus 5. Gymnasium and Health Care Center 6. International Friendship Lounge 7. Extracurricular Activities/Recreations 8. Admission to Higher Schools 9. Job Hunting in Japan
(1) Changing to a Japanese Driver’s License (2) Parking Permit on Campus (3) Owning a Car
5. Bank 6. Hospitals and Clinics in Nagaoka City 7. Post Office 8. Parcel Delivery Services 9. Fax
8 Procedures for Leaving NUT ............ 33 1. In the University 2. Outside the University
■ Check List: BEFORE Leaving NUT 3. Follow-up Services for Former Int’l Students 4. Returning as a MEXT Scholarship Student
9 Emergency .......................................... 37 1. Disaster 2. Traffic Accident 3. Loss or Theft of Money/Valuables
【 APPENDIX 】 ............................................ 39 Offices to Respond to 50 most-FAQs LINKS: List of Contact Info
1 INTERNATIONAL STUDENTS and NAGAOKA UNIVERSITY OF TECHNOLOGY 1. Supporting System for International Students(1) Center for International Exchange and Education (CIEE)
and Division of International Affairs (Kokusai-ka) NUT CIEE offers courses of the language, culture, and general affairs of Japan to int’l students.
It also offers int’l students guidance and counseling for their student life.
Services provided by Kokusai-ka include all affairs involving int’l students.
(9) Announcement for Int’l Students Announcements for int’l students from Kokusai-ka are placed on the bulletin board located in Lecture
Bldg. and in front of Dai-ichi Cafeteria (1st floor), and also sent by e-mail. Please inform your active e-
mail address to Kokusai-ka for your benefit. Emergency announcement for each one is also made by
phone. Please notify us of your phone number, too.
Information on lectures, welfare programs (procedures for tuition exemption, application for campus
dormitories, scholarships etc), extracurricular activities and other notices for all students are also posted
on bulletins.
In Lecture Bldg. & at front of Office in each Dept.
● Bulletin Board for Academic Affairs・Course Registration, Internship, various exams & tests・Latest info on Class Cancellation & Class Hour/Room Change
● Bulletin Board for Student Affairs・Application for Tuition Exemption, Dormitory matters, Job Fairs, etc.
In front of Kokusai-ka & Dai-Ichi Cafeteria
● Bulletin Board of Kokusai-ka・Any info related to Coming & Going Overseas
Homepages
● Kokusai-ka Info page・Information for our Int’l Students（Events, Scholarship Updates, Daily life information, etc.）
When your phone number/ e-mail address (other than “stn”) changes ・Inform Kokusai-ka ・Go to your LiveCampus page and Update your contact info
“stn” e-mails Most urgent & important notices may be sent to all students simultaneously, to all “stn” addresses. Make sure to set up your “stn” account to forward all messages to your most active e-mail account.
2. Status of International StudentsTypes of the International Students in Nagaoka University of Technology are as follows.
(1) Regular Students ● Undergraduate Students (“GAKUBU”)
If a student has attended an undergraduate course for required academic years and has obtained the
required number of credits in both general education and major, the student will be awarded a
Bachelor of Engineering.
Standard Period＊: For those who enrolled to our 1st undergraduate year …4 years
For those who enrolled to our 3rd undergraduate year …2 years
● Graduate StudentsGraduate school of Engineering consists of Master’s course (“SHU-SHI”) and Doctoral course
(“HAKASE”). A student who has completed a Master’s course is awarded a Master of Engineering; and who has
completed a Doctoral course is awarded a Doctor of Engineering.
Standard Period＊: For Master’s course…4 years
For Doctoral course …2 years
※ Students who do not complete the course within the Standard Period is considered “OverStaying” (RYU-NEN).
(2) Non-Regular Students
● Research Students (“Kenkyu-sei”)One who has completed undergraduate study may be admitted as a research student upon approval of
NUT, to study a specific topic of research. No credits can be earned; no degree will be awarded after
completion of the study period.
● Exchange Students (“Tokubetsu-Choko-Gakusei”)A student of other university/institution that has an academic agreement with NUT may take classes
at NUT as an exchange student.
You cannot receive the evaluation and credits to bring back to your home university without getting a
formal approval to register for the class. When you wish to make any revision of course selection, please
consult Kokusai-ka.
● Research Exchange Students (“Tokubetsu-Kenkyu-Gakusei”)A graduate student of other university/institution that has an academic agreement with NUT may
conduct a research and receive supervision in a laboratory at NUT as a research exchange student.
4
2 ARRIVAL to NAGAOKA 1. Preparing a VISA to Enter Japan
Before entering Japan, you should obtain a College Student Visa in order to stay in Japan as an
international student. In case you entered Japan on any other Visa, you must change your status a.s.a.p.
(1) Certificate of Eligibility (COE) Having this document will reduce the time to obtain a Visa at Japan Embassy in your country, and at
immigration at the port of entrance.
NUT may act as a legal representative for the students and future students, to apply for the Certificate
to our regional Immigration Office in Niigata. You are asked to start preparing all necessary documents
and information for the application.
It takes about a month to be issued; and it will be sent to you in a registered mail.
[ NOTES ] The Certificate will expire in 3 months from the date of issue. You have to enter within that period.
You must present it to immigration officer upon your arrival to Japan. Make sure to have it with you.
Students with Japanese Government (Monbukagakusho) Scholarship do not need this Certificate.
(2) College Student VISA You must obtain a Student Visa yourself at Japanese Embassy/Consulate in your country before
coming to Japan. Required documents for the application and necessary days for the approval differ for
each country; please confirm it yourself. The COE Certificate is for sure one of them.
Please complete all of the following when you prepare for coming to Japan. □ Passport□ Student VISA (sealed within your passport)□ COE (Certificate of Eligibility)□ Airline Ticket□ Cash□ Inform your arrival date & flight information to your Academic Advisor and/or Kokusai-ka□ Have your Tutor’s name & contact info□ (IF have a plan to use Credit Card) Make a Card in your home country□ (IF have a plan to Drive in Japan) Check if your driving license is Valid
A. Have spent 3more than 90days in home country after your license is issued → Possible to change it to a Japanese license. Need to pass exams.
Valid roughly for 3yrs. & extendable. B. Have NOT yet spent 90 days in home country after your license is issued.
→ Check if possible to have an International License (Valid for 1yr at the maximum).
2. Immediate Living ExpensesWe suggest you to bring approximately 200,000 yen with you for immediate living expenses, supposing to
rent an apartment, especially. If you are a Self-Supporting Student, please bring an additional amount for
tuition and admission fee to be paid upfront.
[ To Own a Credit Card ] Applying for a credit card in Japan is not encouraged as it takes time for the examination. And most
likely students’ applications tend to be denied. If you want to use a credit card in Japan, it would be the
best that you bring the credit card that had already been issued in your home country.
● Check List: Before Coming to Japan ●
5
You will need to handle your financial planning well so that you don’t end up unable to pay the tuition
fee and therefore being expelled from the university.
1. Average Cost of Living for One Month (approximate, prices in yen) For students living in Private Rented Accommodations
transportation 10,000 (bus fare, gasoline for car, etc.) ☆
other 10,000 (buying household goods, etc.) --- ------------------------------------------------------------------------------------------ total 70,000 - 115,000 yen
For students living in a Dormitory (International House, etc.) dormitory fee 10,000
other 10,000 (buying household goods, etc.) ------------------------------------------------------------------------------------------ total 47,000 - 75,000 yen
★ The cost for eating 2 meals a day in the university cafeteria is about 24,000 yen per month (400yen×
30 days×2 times per day). If you cook for yourself, the cost will be somewhere around this figure,
depending on the food you buy.
☆ If you own a car, please be aware that you will need another 10,000 yen or so per month for costs
such as insurance, in addition to the purchase price.
2. Necessary Costs (when living in rented room)
year of Enrollment Entrance fee Tuition fees
(270,000yen/sem.) Cost of living
(65,000yen↑/month) Total
1st year under- graduate (A) 300,000 2,160,000
(270,000×2sem×4yr) 3,120,000～
(65,000×12mths×4yrs) approx.
5,600,000 yen+ 3rd year under- graduate (B) 300,000 1,080,000
(270,000×2sem×2yr) 1,560,000～
(65,000×12mths×2yrs) approx.
3,000,000 yen+ Master’s
program (C) 300,000 1,080,000 (270,000×2sem×2yr)
1,560,000～ (65,000×12mths×2yrs)
approx. 3,000,000 yen+
Doctoral program (D)
Waived for NUT graduates
1,620,000 (270,000×2sem×3yr)
2,340,000～ (65,000×12mths×3yrs)
approx. 4,000,000 yen+
3. IMPORTANT NOTES Have a saving money set aside, prepared to cover your all expenses for the first year (at least
2,000,000yen) at the time of your enrollment to NUT. It is best not to count on receiving any
financial support from the university or on future-income by doing part-time job activities; do plan
your saving and spending with this in mind.
Self-supporting international students should apply for exemption from admission, tuition fees and
scholarship opportunities offered. However, it is not certain that you will receive any extra support
of this type. You should have access to enough money of your own to support your studies without
receiving any scholarships or fee exemptions.
● Tips to your Financial Planning ●
6
If you work part-time to save money toward your school fees & living costs, make sure that it does
not interfere with your studies. If you plan to go on to the Master’s program, be especially careful to
plan your finance well. Your timetable is very full from the 3rd year, too difficult to find the time
for a part-time job.
Most probably, Monbukagakusho scholarship students will not be able to extend the scholarship
period when proceeding to higher course. Students who are considering going on to the doctoral
program should save enough before enrollment to cover living costs for 3 years.
If you were a Monbukagakusho scholarship student in your undergraduate program, you will most
likely stop receiving this scholarship when you go on to graduate school. The chances of your
getting exemption from the admission fee or from tuition fees are very low, even if you have applied
for it (please see “Tuition Fee Exemption Policy “ for details).
Most students who get scholarships begin receiving them in the 4th year. A generous scholarship is
around 100,000 yen per month. They tend to be limited to certain nationalities and require grades
above a certain level, and even if you apply there is no guarantee that you will win the scholarship.
(A) Enrollment from 1st year of the undergraduate course Need to make a serious planning to prepare for the 4 years to come, and its after.
(B) Enrollment from 3rd year of the undergraduate course There have been examples of students, especially those who used to be on Monbukagakusho
scholarships, who had become used to spending money freely at Kosen. When they continued on with
the same spending patterns, they used up all of their money before summer and were unable to pay
tuition fees for the second semester. We recommend you consider options for setting aside the money
for tuition fees and other important expenses, such as opening a separate bank account for them.
Only a very few students are granted tuition fee exemptions in the 4th year.
(C) Master’s program If, starting as a 3rd year undergraduate, you put away 100,000 yen per month as savings for graduate
school, that will come to 2,400,000 yen. This is still not enough to cover costs, so you should start
saving earlier, or should earn money by working during vacations, for instance.
(D) Doctoral program It is relatively easy for doctoral students to receive an exemption for tuition fees.
Tuition Fee Exemption Policy
NUT has a program to exempt selected students paying from tuition fees. Decision for the exemption is
made each semester, and there is full exemption (of about 270,000 yen) and half-amount exemption
(of about 130,000 yen).
The decision is based primarily on your previous year’s income. As long as your grades are above a
certain level, your academic performance doesn’t affect the decision much. Please be fully aware that
most students are not to be granted the exemption. It is necessary to apply, but please do not count on
receiving the exemption. It is important to make your financial plans without depending on getting an
exemption. Almost all students who were Monbukagakusho or other government scholarship students the
previous year will not be granted the exemption.
Let us please warn you that if you repeat a year or if you take time off from NUT, the exemption will
be withdrawn and you will have to pay full tuition fee. Taking time off in order to work in Japan and earn
money for school fees is a violation of the terms of your visa, and you will be punished under the
Immigration Law.
7
3. Your Journey to NUT The most convenient airports to the University are Narita, Haneda or Niigata Airport. Before leaving your country, assure to notify your academic advisor and Kokusai-ka of the date and
expected time of your arrival at airport or Nagaoka station. Having yourself or your luggage insured by a traveler’s insurance is recommended, for in case of accidents on your trip to Japan.
When you bring heavy or plenty of luggages, you may take advantage of Luggage Delivery (Takuhaibin) Service at the airport. It will free your hands all the way to NUT; baggage will arrive in 1 or 2 days, at a reasonable price.
※ Transportation to NUT ( charges are as of March 1, 2014)
4. Entrance Procedures All the newly enrolling students must follow the entrance process, differed by each student status.
Those who are going to enroll as a Non-Regular student (research students or exchange student), the
procedures and forms required are explained after the arrival.
Those enrolling in April as a Regular Student, please follow “Enrollment Guide (Nyugaku-Tetsuzuki
no Tebiki)”. Reception is held before the entrance ceremony; please submit what is required in the Guide
and receive necessary materials then. For the others who enroll at other time, the procedures and forms
required are explained after the arrival.
All who newly enroll as Regular Students must complete entrance procedures by the designated date
which varies from each status. If not, the University will revoke your enrollment.
5. Moving into Living Accommodation Newly enrolled int’l students are required to move into their living accommodation at once, and notify
the address to Kokusai-ka. Student Affairs (ext. 9256) gives instructions to those who are to reside in one
of our University dormitories (on- or off-campus).
Procedures for renting an apartment are explained on p.42.
8
●At City Hall□ Complete Resident Registration
(Those who did not receive Resident Card at airportwill receive one in post, after completing this procedure.)
□ Join National Health Insurance□ Join National Pension
(Regular Students may apply for full-year of grace by “Special System for Students”. Needto submit a certificate of enrollment. Need to update yearly. Non-regular Students underage 30 may apply for “Payment Exemption”.)
●At the University□ Complete the Enrollment procedure□ Attend all Guidance and Orientation□ Meet your Academic Advisor, Tutor and senior students□ Bring Passport & Residence Card to Kokusai-ka, allow them to keep copy of each□ Register for Courses
Regular Students; on Live Campus WEB registration. Non-Regular Students; consultKokusai-ka.
□ (Self-Financed Students) Register for Scholarship in April & September□ (IF wish to attend) Register for Japanese Course(s)
Placement tests held semi-annually (Apr/Sep).Non-Credit courses may permit Family Member(s) to join, with a certain charge.
□ Check where Bulletin Boards, Class information, etc. are located on campus
●Others□ Settle down in your new Housing
(Apply at Kokusai-ka if you need a Guarantor for your housing contract.)□ Open a Bank Account
(IF wish all school fees to be withdrawn automatically, take the form from NUT.)□ Buy Cellphone/ Connect to Internet Line
(Contact all related offices, including Bank, and inform your correct phone no.)□ Study basic rules for living in Nagaoka (Garbage disposal rules, etc.)□ Set up your Transportation to NUT
(Motorcycle/Car needs Parking Permit from Gakusei-Shien-ka.)□ To Prepare for a Disaster, check the nearest refuge area & method to contact or
place to meet with friends/family
● Check List: After Arriving in Nagaoka ●
9
3 University FEES and SCHOLARSHIPS 1. Tuition & other School Fees
All the fees vary with the year of entrance and status. If you are applying for Admission Fee/ Tuition
Exemption, please wait to make a payment until the decision on your case is made.
[ unit: JPyen ]
Status Screening Fee (＊1)
Admission Fee (＊2)
Tuition (＊3)
Other Fees (＊4)
Undergraduate Course
Enrolled to 1st year 17,000
282,000 535,800/year
approx. 50,000 Enrolled to 3rd year
30,000 Graduate Course
Master’s Program approx. 40,000 Doctoral Program
Non-Regular Students
Research Student 9,800 84,600 29,700/month approx. 1,500
Exchange Student None None approx.
1,500 Research Exchange Student
New tuition is to be applied to you when any revision of tuition is occurred.
＊1 Screening Fee: must be paid when you submit an application
＊2 Admission Fee: must be paid in the period of admission procedure. It is NOT necessary for those
who are continuing to the Doctoral Course after completing the Master’s at NUT.
＊3 Tuition: 1) for Regular Students: can be paid in one lump sum up front or in 2 halves. It will be
withdrawn from the designated bank account you authorize; the first half (Apr. –Sep.) on
May 1st, the latter half (Oct. – Mar.) on November 1st.
2) for Kenkyu-sei: be withdrawn from your designated bank account in advance, either by 3 or
6 months, depending on your study period.
3)Monbukagakusho Scholarship Students and short-term Exchange Students under an
academic exchange agreement are NOT required to pay.
＊4 Other fees: Student Educational Research Activities Insurance
2. Two All-Students Insurances (Gakken-SAI and Gakken-BAI)All Regular Students are automatically obliged to buy these insurances, as a part of the entrance
procedure. All Non-Regular Students are also required to have both insurances as well.
Gakken-Sai is to aid the medical expenses for accidents happened during: classes, educational research
activities under the supervision of faculty staff, transporting yourself to NUT, university events, on- and off-
campus activities of registered student groups, and whatever occurred inside NUT (except dormitories).
Gakken-Bai is to cover compensation for injuries or property damages caused to others.
If any accident occurs, immediately contact Student Affairs (ext.9256).
Optional insurance which covers accidents during private activities is available for those who join
Gakken-Sai. If you want to buy, please contact Student Affairs.
10
Those who take Internship “Jitsumu-Kunren” in their undergraduate 4th year are also asked to buy
an additional insurance; because this one provides 24 hours support, including weekends and holidays.
Exchange Students who attend Internship are required to carry this insurance as well.
3. Admission Fee ExemptionRegular students may apply for Admission Fee Exemption (half or full amount). Please take the
necessary procedures at Student Affairs (Gakusei-Shien-ka: GS-ka) during your enrollment formalities.
However, you must meet the following condition:
●For Undergraduate:One who has been damaged by natural disaster so that making admission fee payment is difficult.
●For Graduate:a) One who has an outstanding academic record, and fairly has a financial difficulty to pay the
admission fee.
b) One who has been damaged by natural disaster so that making admission fee payment is difficult.
4. Admission Fee PostponementRegular students may apply for Admission Fee Postponement at Student Affairs (GS-ka) during your
enrollment formalities. If you are selected, your payment will be postponed. However, you must meet the
following condition:
a) One who has an outstanding academic record, and fairly has a financial difficulty to pay
the admission fee on time.
b) One who has been damaged by natural disaster so that making admission fee payment is difficult.
5. Tuition ExemptionRegular students who fall under any of the following items both a) & b), may apply for Tuition
Exemption (half or full amount) at Student Affairs (GS-ka) during the specific period of time. Please note
that you must apply by each semester (first and second). Application period will be announced by NUT
website and posted on the bulletin board of Gakusei-Shien-ka; do not miss these announcements.
a) One who has an outstanding academic record, and fairly has a financial difficulty to pay the tuition.
b) One who has been damaged by natural disaster within 6 months (within 1 year for new students) so that
making tuition fee is difficult.
[ CAUTION for Applicants ] Students who are to apply for these opportunities: you must NOT make a payment of admission
fee and/or tuition fee until the result of your application is made.
6. Tuition and Fee Payment DeadlineIF you fail to complete the payment of Admission Fee and Tuition by the designated date, you will be
expelled from the university.
In that case, 1) you are asked to return to your homeland because your residential status as college
student is not qualified you to stay in Japan. 2) you are not allowed to re-enroll to the current course in the
future.
11
7. Scholarships for Self-Supporting Students To those privately financed students, available scholarships must be divided into 2 types: those that
request university’s first screening; and others that invites individual students to send in applications freely.
For the first ones, please refer to Handbook of Applications for Scholarships “Shogakukin-Boshu-Yoko”, issued by Kokusai-ka every April and September. Candidates are selected from among
registrants through the University Committee’s initial screening. The selected applicants are then submitted
by Kokusai-ka to the foundation of the scholarship program.
8. Monbukagakusho (MEXT) Scholarship Students (1) Types of Enrollment
Students enrolling as Japanese Government (Monbukagakusho: Ministry of Education, Culture,
Sports, Science and Technology) Scholarship Students to NUT is as below:
Qualification Enroll NUT as Condition Extension
Those who have
completed Undergraduate
Study
Kenkyu-sei (research student) recommended by a Japanese Embassy (＊1)
Student who is newly arriving Japan for study or research
Application for extension of the Scholarship is permitted only when going on to higher school (Master’s or Doctoral) to obtain a degree and meeting the academic standards set by MEXT.
If fail a year of study, the Scholarship will be discontinued.
Kenkyu-sei or Regular 1st Year Graduate Students recommended by the University (＊2)
Under- graduate Students
Regular 1st Year Undergraduate Students recommended by a Japanese Embassy (＊1)
Regular 3rd Year Undergraduate Student after graduating from a Japanese Technical College
MEXT Scholarship Student who has been studying at a Technical College in Japan and been permitted to extend the period of the Scholarship
＊1 Through Japanese Embassy Japanese Embassy/Consulate abroad recruit students every year. Applications must be made
personally and enrollment will be in April or October as research students or as regular students, of the following year. For details, please contact Japanese Embassy in your country.
＊2 By Recommendation of NUT NUT, like any other Japanese universities, accepts applications around the middle of November.
One should first seek a prospective academic advisor and obtain an informal consent beforehand. The date of your arrival is in early October as a Kenkyu-sei, in early September as a master’s or doctoral student.
(2) Domestic Selection Program (Examination of Self-supporting Students) Self-supporting Students who are already studying at NUT may apply for the Scholarship. Please refer
to “Handbook of Applications for Scholarships (Shogakukin-Boshu-Yoko)”, handed out by Kokusai-ka
every September for applying. NUT will select candidates among applicants and recommend them to
Monbukagakusho, after examination by its International Student Committee; the decision upon
scholarship recipients will be made by the Monbukagakusho. (1 Graduate student was selected within
entire NUT in the academic year 2013.)
・ Requirements for application (as of April 1st of following year):
[ For Regular Graduate Student ]
*A student who is to start at graduate school as a Regular Student or who already is studying at graduate
school.
*Under 35 years old with an excellent academic record.
12
*One who had been a Monbukagakusho Scholarship Student in the past may apply only if 3 years have
passed after completion of the period.
(3) Assistances for Monbukagakusho Scholarship Students of April 1, 2014 for students studying at NUT
Graduate Student Undergraduate Student
･Monthly Stipend ； Research student：143,000 yen * Master’s student：144,000 yen * Doctoral student：145,000 yen *
(except Domestic Selection Students) ･Travel Expenses back to home country
* Additional monthly stipend 3,000 yen is provided from November to March.
(4) Procedures for Receiving monthly Scholarship Monbukagakusho Scholarship is to be transferred to your Post Office Yucho Bank account around
25th of every month. Kokusai-ka needs your designated account information at the beginning of your
Scholarship period.
In the first days of every month, you are required to appear your attendance to the University by
coming to sign on registration list which is placed at the counter of Kokusai-ka. When you sign late, the
payment will be delayed.
When you cannot sign by the fixed date for some reasons, you must notify Kokusai-ka in advance.
And when you fail to sign between the first day and the last day of a month, the Scholarship payment
will be canceled for that month.
13
4 LEGAL PROCEDURES for YOU & FAMILIY 1. Residence Card(1) Obtaining a Residence Card
To all foreign nationals arriving legally in Japan with a permission to stay for more than 3 months
period, Residence Card is issued by Immigration Office.
As of March 1, 2014, NARITA, HANEDA, CHUBU and KANSAI Airport are the only 4 ports of
entry for foreigners to receive the Card upon arrival.
If you enter Japan through other airport, you will receive a stamp in your passport beside the Landing
Permission Sticker, stating “在留カード後日交付 (meaning; Resident Card to be Issued Afterward)”.
After you are set with a place to stay in Japan, you must immediately (within 14days) go to your City
Hall and register yourself in the address. By submitting this notification to City Hall, your Residence card
will be created and be sent to you in registered mail from immigration Office.
(2) Carrying the Card at All Time You must carry your Residence Card with you at all time and to present it to immigration inspector,
police officer or other officials upon their requests. You may face being charged of a fine up to
200,000yen if you are found unable to present it; and being punished a maximum of 1 year
imprisonment or a fine up to 200,000yen if you comply with the demand.
On the other hand, it releases you from the trouble of carrying your Passport every day.
If you happen to lose the Card, you must at once apply for a new Card. Please make sure to report first
to police of the loss, then receive the recipient number of the report.
(3) Alien Registration Card Alien Registration Card will continue to serve effective for those who entered Japan before July 9, 2012,
when the new residency management system was put into operation. It remains valid and gradually and
automatically changed to Resident card when you make next extension for period of stay. You may
choose to shift your existing Alien Registration Card to a Residence Card freely by making a request by
submitting a set of application forms to immigration Office.
2. At City Hall(1) Residence Registration
Any foreigner who intends to stay in Japan for over 90 days must register at City Hall within 14 days
after you decide your address.
Every time you change your place to stay, you must notify your new residence to City Hall within 14
days, and have them officially state the correct address at the back of your Residence Card.
1) Registration ProceduresYou register personally at the City Hall where you live. For the first registration, bring your Passport
and Residence Card (if you own one already).
If any changes take place in such items as: address in Japan, immigration status, authorized period
of stay, you must notify the City Hall within 14 days.
2) Certificate of Residence (Ju-min-hyo)When you apply for scholarships or for your child(ren) to enter a school, Certificate of Residence
(Ju-min-hyo) is requested. Your Residence Card and a fee of 250 yen (for Nagaoka City) are required.
14
(2) National Health Insurance If you finished Resident Registration, you and your dependents are imposed to join Japanese National
Health Insurance Program. This Program functions to reduce the individual's medical cost through
mutual payments and assistance. Registered foreign nationals, including International Students and their
family members, who have authorized period of stay in Japan for 3 months or more and have
complicated Residence Registration are required to have this Insurance. Others who stay for fewer
periods may also apply for an approval to join.
Formalities to join is carried out at City Hall at the same time of your Residence Registration. Before
leaving Japan, you need to withdraw from this Insurance; please go to City Hall with your Insurance
Card and return it.
1) Insurance PremiumThe amount of premium is determined every year based on the number of family member, household
income, etc. However, for non-Japanese residents in their first year in Japan, the minimum level of
insurance fee is requested; because they have no income record in Japan.
City Hall will decide the official amount for each household every year in July then inform it in a
letter; so you will not receive bills between April and June. You will be paying the fee for the year (April
to next March) in 9 bills from July to March.
2) Insurance Card (Proof of Policyholder)Once the entry procedure is completed, you will receive your Insurance Card. You must show it at the
reception of medical institution every time you receive clinical services.
Your National Health Insurance policy will cover 70% of all medical bills and you will be required to
pay the remaining 30% directly after receiving treatments at the hospital, clinic or other medical
institutions.
For children before enrolling to primary school, 80% is covered by the Insurance.
3) Notable Benefits○ Excessive Medical Charge: When you have paid for medical treatments in one month more than
the limit set by City Hall, the amount that exceeded will be returned to you.
○ Overseas Medical Treatment: When you are treated outside Japan (your home country or other)
and paid all expenses, you may apply for a reimbursement after returning to Japan. There are a
number of documents to submit; we recommend you to receive the forms at City Hall and start
preparing before you fly overseas.
○ Subsidy for Childbirth: The amount is fixed by Nagaoka City and it is 420,000yen per child (as of
March 1, 2014). Make the application for it at the hospital/clinic after your child is born. Nagaoka
City will send this subsidy to the medical institution. When the bill for your childbirth is more than
420,000yen, the shortage must be borne by you; and when it is less than the subsidy, you will receive
what remains of the support.
(3) National Pension All registered residents in Japan between 20 and 59 of age, Japanese or non-Japanese, must join either
the National Pension or the Employee’s Pension.
1) Special Payment System for StudentsThose who are not employed will be registered for National Pension at City Hall when you residence
registration. Regular Students may apply for exemption of payment for students. Please take a certificate
of enrollment to submit. Non-Regular Students may apply for postponement of payment.
Please keep in mind that these systems require an annual renewal. Document to see any condition
change will be sent to each every February. Make sure to return a reply by the end of March, confirming
your student status for the next academic year (April to March). This allows you to benefit from the
insurance part of this national pension program.
15
2) Disability Pension If you become disabled while having a membership of National Pension, you may receive this basic
pension. Even if you are exempted of making a payment and have never paid a single yen for this
pension plan, you are eligible for an application when being disabled.
3) Withdrawal Payment after Leaving Japan Those who have paid the Japanese public pension for at least 6 months, you may request one-time
payment as you withdraw from the pension program.
3. Related to Immigration Office Procedures for VISA applications to Enter Japan is explained on page 10. Any question is to be cleared by
calling the Immigration Offices (page 81).
For some of application at the Immigration Bureau, Kokusai-ka can be your representative. For details, please
consult us with enough time.
(1) Extension of Visa Period
An application for extension should be submitted to an immigration office during the period of 3
months prior to the expiry date. Staying in Japan beyond your authorized period may cause you
punishment and/or deportation under the Immigration Control Act.
[ Necessary Documents ]
1) Application Form for Extension
(available from the website of the Immigration office/at Kokusai-ka)
Form ‘for Organization’ should be issued by University. Please consult Kokusai-ka before application.
2) Certificate of Enrollment Regular Students may issue it yourself by the certificate issuing machine. Kokusai-ka issues the
one for Kenkyu-sei. A copy of Notice of Admittance is required to those who are to enter graduate
school.
3) Academic Record (for Regular Students) or Certification of Research and Study (for Kenkyu-sei)
4) Passport & Residence Card
5) Revenue Stamp (“Shunyu-Inshi”) 4,000yen worth. Service charge for the procedure (when the
extension is permitted), can be paid at immigration office.
6) Bankbook: for in case when you are asked to present it to immigration officer.
7) Scholarship Certificate if you are receiving/promised. Please consult to your scholarship
foundation or to Kokusai-ka (for Monbukagakusho or JASSO scholars), with enough time.
8) Students who are not completing the Course within the regular period must have a letter by
your supervisor and of your own, stating roughly how long you would additionally need.
(2) Work Permit for Part-time Jobs Int’l students with College Student Visa are prohibited to engage in any income-making activities;
though temporary or secondary activities to supplement living expenses and school fees are permitted.
Those who work without this permit will be subject to punishment and/or deportation from Japan.
Please present the following documents 1) to 3)to Kokusai-ka before your application and note that an
approval from your supervisor (or “Class-Tannin”, “Advisor-kyouin”) is included;
16
[ Necessary Documents ] 1) Application Form for Permission to Engage in Activities other than these permitted
This form is available from the website of the Immigration Bureau/at Kokusai-ka.
2) Passport & Residence Card3) Form for Approval from Supervisor (to be submitted to Kokusai-ka)
● Maximum Hours you are allowed to
engage in jobs is 28 hours a week. It is up to 8 hours a day during spring, summer and winter breaks.
● If you are found working exceeding hours, you may be subject to severe punishment and deportation.
Engaging in any business related to prostitution is also prohibited.
● Student Affairs introduces part-time jobs for students.(ext. 9251/9252)
● This permit is also required for students who are planning to do the university’s internship programat a company as well. Please consult with Kokusai-ka to prepare for your internship program.
● Family Members may work part-time with this permit as well. The maximum hours allowed is 28
hours a week, even during the long holiday period of the university.
(3) Re-Entry Permit When you wish to leave Japan for over one year, you must have a Re-Entry permit before you leave
Japan. For the application, please ask Kokusai-ka for details.
● Special Re-Entry Permit (To visit your family in homeland or Trip to overseas)When you have a valid Passport and Residence Card (*), and if you plan to return to Japan within a
year, you will not need to obtain a Re-Entry permit beforehand. Instead, you simply present your
Residence Card to the immigration inspector when you leave.
(*) Those foreign nationals who have Alien Registration Card or a stamp on their Passport “Resident
Card to be Issued Afterward” are included.
[ Caution ] You will lose your resident status if you fail to re-enter Japan within 1 year from departure.
(4) Change of Visa Status (for Employment) If you are to engage in any different activity and to cease the activity under the present residence status,
you must obtain the new status, especially if you are to be employed in Japan.
It should be emphasized, however, that all the applications have no guarantee of its approval. Even if
the approved period with your College Student Visa is still remained after your completion of study,
continuing your stay in Japan or starting your full-time job without changing the Visa status become
subject to punishment and/or deportation under the Immigration Control Act.
[ Necessary Documents (for Employment) ] 1) Application for Permission to Change Status of Residence
Forms are available from the website of the Immigration Bureau/at Kokusai-ka.
2) Passport and Residence Card3) Revenue Stamp (“Shunyu-inshi”) 4,000yen worth
This should be paid when the change is permitted.
The followings are also required according to the types of job and of the recipient company;
4) Copy of Employment Contracts (or Letters of Appointment or Notification of Employment)
You must submit a copy of the contract exchanged with the employer, or another document specifying
the new activity as employee, its duration, position and the remuneration.
5) Curriculum vitae (resume)
6) Graduation Certificate (or Statement that Confirms the Expected date of Graduation)
17
7) Materials showing the Outline of the Company or Copies of the Company Registration
Obtain from the recipient company. A copy of the company registration must have been issued within
3 months prior to the application.
8) Statement of Accounts issued for the nearest fiscal year.
9) In case your new Status is ‘Engineer’, documents certifying the category applicable
Extra materials might be asked by the Immigration Bureau. Upon application, please refer to the
website of Immigration Bureau and ask the Employer for information and some documents.
[ When you Wish to Seek an Employment in Japan ] You may apply and stay in Japan with a Designated Activities Visa (usually 6 months), for a
maximum of 1 year (extension of Stay permitted only once), if you wish to continue job hunting in
Japan after your completing a course. While seeking an employment, you are allowed 28 hours per week
with part-time job. On application for this permit, a recommendation letter from the university is
required. Please consult with Kokusai-ka with enough time in advance.
(5) Accompanying Family Members
Family members of int’l students who reside in Japan with College Student Visa are allowed to
accompany under the residence status of Dependent (the one with a Student Visa).
For having your family members in Japan, the application can be done by you at immigration office
once you are here in Japan. However, this Visa application procedure takes a long time.
(＊Kokusai-ka has forms for this application and for extension of their period of stay also.)
[ Necessary Documents ] 1) Application form for Certificate of Status of Resident (available at Kokusai-ka)
2) 1 Photograph of 4×3cm per one family member
3) Marriage Certificate/ Birth Certificate to identify the personal relationship with you, in English
4) Copy of your Passport and Residence Card
5) Your Certificate of Enrollment at NUT
6) A document to certify your financial ability: Please consult to Kokusai-ka, with enough time.
7) an Envelope with stamp of 380yen, addressed to you (to return the Certificate)
8) Bankbook: for in case when you are asked to present it to immigration officer
(6) Birth of a Child The followings need to be done when your child is born in Japan. Please inquire to the offices
concerned for the latest details.
1) Report the Birth (within 14 days after birth, to City Hall)
Birth Certificate issued by doctor, “Boshi-Techo (Meternity Record Book)”, etc. are required.
2) Apply for Certificate of Status of Residence (within 30 days, to immigration office)
With City’s filing receipt of birth certificate, Boshi-Techo, Residence Card&Passport of parent(s).
3) Residence Registration (City Hall)
4) Medical Expense Support for Children (City Hall)
For preschoolers: 530yen/clinical visit, free charge for prescribed medicines, etc.
5) Child Allowance (City Hall）
For all children before finishing junior high school. Monthly child allowance benefit of 10-15,000
yen per child. Must be renewed annually. Sent to your bank account every 4 months (Feb, Jun, Oct).
6) National Health Insurance (City Hall)
If you wish to include your child to the Insurance. Subsidy for Childbirth (420,000yen) can be
requested.
7) Passport for the Child (Embassy of your home country in Japan)
18
(7) Education for Children Your children who live with you in Japan may enter Japanese educational institutions.
● Daycare Center (“Hoiku-En”)When your child is unable to be watched over in daytime, you may apply for day nursery school.
Please talk to the City’s welfare office (Hoiku-ka: Tel 0258-39-2219) for details. You may need to
present proof(s) of why the parents are occupied in the day. Monthly childcare fee is determined by
the City, according to your income; and each nursery may have additional set of fees.
● Kindergarten (“Yo-chi-En”)Children under age to enter elementary school may enroll to a kindergarten. School fees are fixed
and set by each school, regardless of the family’s income. For the necessary procedures, please directly
contact the kindergartens.
● Elementary School (“Sho-Gakko”) and Junior High School (“Chu-Gakko”)Sending children to elementary school (6yrs) and junior high school (3yrs) is obligation to all
parents living in Japan. Which school to attend is appointed, depending on where you live. Public
schools are free of charge in tuition and texts; but cost for school lunch and educational materials are
needed. Please apply to the City’s Board of Education (Gakumu-ka: Tel 0258-39-2239).
19
5 HOUSING 1. University Dormitories We have 4 on-campus dormitories and 1 off-campus dormitory available for international students.
＊ Each dormitory has public facilities (lounge, meeting room, etc.). Ask Student Affairs for details.
Period 2 years ( 1year for Researchers) ＊extension is not acceptable
Offered Rooms
-46 Single rooms (17.2or12.5㎡)
-44 for int’l stdt -8 Couple rooms
(35.7㎡) -7 for int’l stdt -5 Family rooms
(50㎡) -4 for int’l stdt
-50 Single rooms (13㎡) 15 for int’l stdt
-18 Single rooms(17.2㎡) 8 for int’l stdt (male 3, female5) -5 Couple rooms(35.7㎡)
-360 Single rms(10 ㎡) 5 for int’l stdt
-12 Couple rooms(36.4㎡) 11 for stdt
-2 Family rooms (49.8㎡) 1 for stdt
Monthly Room Rent
-Single room w/ shower
10,000 yen w/o shower
8,000 yen -Couple room
20,000 yen -Family room
24,000 yen
-Single room 9,000 yen
-Single room 12,000 yen -Couple room 24,000 yen
-Single room 6,000 yen
-Couple room 24,000 yen
-Family room 26,000 yen
Monthly Administra-tion Fee
-Single room 1,000 yen
-Couple room 2,000 yen
-Family room 2,400yen
-Single room 1,000 yen
-Single room 1,000 yen -Couple room
2,000 yen
-Single room 500 yen
-Couple room 2,000yen
-Family room 2,400 yen
Utility Charges
(Electricity, Gas & Water) Charged according to the meters set for each room and the bill will be sent from university. ※ For Int’l Lodge, you must make payments directly to each company.
Payment On the 1st day of every month, withdrawn from the bank account you authorized (Room rent of the month together with Comm. Fee & utility charges of 2 months ago). * Room rents for April and May are to be withdrawn altogether on May 1st.
Application Every December for the next April, and in July for September.
20
＊ Rooms in on-campus dormitories have FREE internet line. Inform your PC’s MAC address to Student
Affairs. It allows 24-hours access to the University-Network; but limited with other networks
You may choose to have a limit-less service at your own expense with a provider specified by NUT.
2. Public HousingSatisfying all of the following conditions, you are entitled to apply for public housing provided by
Nagaoka City.
① A household which has an income of 158,000yen/month or less.
② Currently live with family member(s) and continue to do so after moving into public housing
③ Suffering great inconvenience with the current housing
(ex. too small and not enough space for sleep, or spend about 30% of income for rent, etc)
● The nearest public housing to NUT is in Kibogaoka area. The rent varies, around 10,000 to 25,000 yen
per month, based on the building’s condition and the space of the individual unit. After submitting an
application, you may have to wait for months. However, after you move in, you may continue to stay
there for years unless your condition remains within the permission.
● Public housing tends to require a higher cost for restoring the original state when moving out from there.
Taking pictures of every room and notable damages at empty condition before you start to settle in
may be a good measure for keeping down expense.
For details, please contact the City (housing consulting office: 0258-39-2229).
3. Private Housing(1) Variety
Available private housing may be divided into 4 types for you to select from:
● Apartment: usually 1 to 3 rooms with a bathroom, kitchen, toilet, etc.
● Rented House: an entire house (usually Japanese-styled)
For apartment and house-rent, you should visit real estate agencies (and/or their web sites).
● Lodging: a room in a boarding house. Breakfast and supper are provided.
● Rented Room: single room of a house (bathroom, kitchen, toilet and entrance are shared)
For the above two, please contact the Room & Lodging Union near the University.
(2) Room & Lodging Union of Shin-sai Their rooms are offered exclusively for the students of NUT; they only have rooms for singles.
If you are interested to stay in one of their rooms, please contact the Shin-sai Room & Lodging Union
office (TEL 0258-46-2533) for the latest available rooms. A list of vacant rooms are up on the University
HP (http://www.nagaokaut.ac.jp/j/gakubu/fukuri_ryou.html).
Annually in mid-September, Reservation Lottery is held to promise a room for the next April. It is
offered for the students who are at the time already studying at NUT. Its date, time, place and the list of
offered rooms will be informed beforehand on bulletin boards .
For their rooms, reservation deposit , Shiki-kin or Chukai-Tesuryo are not charged. But please make a
well plan and reserve carefully for it is requested tin the contract o rent for at least a full Japanese year
(from April to March). When you decide to move to another place in the middle of the year, you must
pay a penalty worth the rent of 3 months.
(3) Tips for Moving-In ● Rent Rent vary according to the size, the newness, and equipped facilities. Roughly about 30,000 to
50,000 yen is charged around NUT. Apartments in Japan do not come with furniture, so you must
arrange whatever is needed yourself.
21
● Shiki-kin (guarantee deposit) & Chukai-Tesuryo (commission to real estate broker) are charged as
well as one month's advance rent to the landlord when you sign the contract. Shiki-kin will be used to
pay the cleaning expenses for when you move out the room. When Shiki-kin was more than what
actually costed, the left amount will be returned to you; but if it was not enough to cover all expense to
restore the room, you will need to pay the exceeding amount additionally.
● Monthly Payment You ought to be accustomed to pay the rent in advance for the next month (this
may be done by automatic transferring system of your bank; see page 64). In addition to the public
utility charges, Kyoeki-hi (common property maintenance fee) and Cho-nai-Kai-hi (neighborhood
association dues) are your monthly expenses.
● Roommate If you wish to or plan to live with some friend, or bring family to stay with, you need an
approval from your landlord. Make sure to inform and consult with the house owner beforehand.
● Rental Contract The rental contract with the landlord must be understood to all terms before legally
signed.
● Guarantor/Co-signer Rental contracts usually require the co-signing of a guarantor, for in case of
property damages and payment overdue caused. Please ask your academic adviser or other eligible
person to become your guarantor. When you happen to not being able to find one, please tell Kokusai-
ka. NUT has a Guarantor Program for our International Students.
4. NUT Guarantor Program If an int’l student cannot find a surety needed for concluding a housing lease agreement, the Director of
CIEE will become the guarantor under Nagaoka University of Technology Guarantor Program for
International Students.
● Terms and Conditions 1. You must be a student of NUT
2. You must have a resident status of College Student
3. You must buy the Comprehensive Insurance for Int’l Students by JEES
4. The house owner must have have an approval with the coverage of this Program
● Comprehensive Lodging Insurance for International Students Studying in Japan (by JEES)
NUT recommends our int’l students to join the Casualty Insurance for Housing and Guarantor,
offered by JEES (Japan Educational Exchanges and Services). This program reduces the mental and
financial burden on one who is asked by an int’l student to become a guarantor and ease int’l students
to conclude a housing agreement. It comprises comprehensive lodging insurance (lessee liability and
personal liability insurance) and guarantor indemnity funds.
The premium is affordable: 4,000yen for 1 year or 8,000yen for 2 years.
● Necessary Documents All application forms and explanations are available at Kokusai-ka.
1) Application (and Agreement) for the Program..... Receive one at Kokusai-ka
2) Rental Contract..... Issued by your real estate agency. Must be signed and sealed by landlord.
3) Supplementary Agreement Form..... (same as 2)
4) Policyholder’s Certificate of JEES Insurance..... Kokusai-ka will issue one after the payment is
completed by you.
● Caution 1. If you graduate or are expelled from NUT, NUT inform your landlord of the termination of
the NUT guarantor program. Therefore, if you would like to continue living in the same
apartment, you have to find a new guarantor.
2. If you would like to cancel the contract, you may request some cash-back depending on the
un-used period.
22
5. Utility ChargesElectricity, Gas, Water and Sewage are called public utility charges. You may choose to pay them by
automatic transfer through your bank account. (see page 64)
Prevention & Handling when Troubles Inquire to:
Power
● Turn off unnecessary electricity and reset the breaker switch whenyou experience an electrical outage. It may be because you areusing electricity in excess of the capacity of your house's electricalcircuitry.
● If an outage is due to a lightning surge or system failure, you mayhave to wait a while before your service is restored. Better beprepared with flashlight or candles.
● Please do not switch the breaker off when you leave your rentedroom for a long period in the winter; it may cause water pipes toburst by freezing.
Tohoku Electric Power Co. Ltd. Tel 0120-175-466
Gas
● When you notice a gas leak, please open all the windows anddoors wide and turn off the supply valve immediately.
● If you do not know the cause of the gas leak, report it immediately.They receive calls 24-hour.
Hokuriku Gas Co. Ltd. Tel 0258-33-3200
Water and Sewage
● Water is billed altogether with that of the sewerage every 2months.
● If water pipe freezes in winter, wrap it with a towel and pour hotwater on it. When no water comes out the tap, turn off the faucet.If a pipe bursts, turn off the valve inside meter box and then reportit.
Nagaoka City Suido-kyoku Tel 0258-35-1618
6. Garbage Disposal and RecyclingIn Nagaoka city, garbage collection days and places are appointed by each district; you must separate the
garbage and recycling items by categories when you them away. Things put out in a wrong manner will not
be collected and that could lead to troubles with neighbors or in community.
Please check the detailed information (in English) at
http://www.city.nagaoka.niigata.jp/dpage/kokubun/chikyuhiroba/new/Download%20File/trash_en.pdf You can also get a brochure issued by the City at Student Affairs.
● Designated Prepaid Bags Food Scraps, Burnable Garbage and Non-burnable garbage bags must be put
in the designated bags purchased. Please be most cautious with the following items:
● Large-sized Trash (Futon mattress, bed, bicycle, furniture, etc.): call City Hall (TEL 0258-25-0053) and
reserve a collection date. Ask how much it cost (200 to 1,000yen); then purchase the city’s handling ticket.
Stick the ticket to the item and leave in front of your housing on the collection date.
● Household Four (Air-conditioner, Washing Machine /Dryer, TV, Fridge /Freezer): you must call one of
the city’s authorized collectors (Hanazono-service is the nearest to NUT: 0258-29-1122) and make a
reservation. PC, Vehicle-related wastes (tires, battery, etc) are disposed the same way.
＊You can purchase the above bags and handling tickets at campus store Baiten and at most shops in the city).
7. Manners as a Community Member Kokusai-ka would like to remind you some basic manners you are expected to have, which must be respected
for you to be able to build a comfortable residential life with your neighbors.
● NOISE A trouble with neighbors can easily start by excessive noise. Know the quiet hours and never to
disturb your neighbors by shouting, playing music at over-volume, or talking out loud at night (especially
when throwing a night-time party).
● ODOR Keep trash and leftover food only to the designated collection area. DO NOT leave them in the hall
and/or in the balcony of your complex.
● CAR PARK The complex-owned parking lots are for all the residents to park their vehicles. Without having
a parking privilege, you cannot park your car. No blocking others’ parking space, driveways or sidewalks.
● FIRE SAFETY Barbecues or any other events involved with fire flame are allowed ONLY at appointed
area and are prohibited at any other places. Be extra cautious for fires at all time.
● ROOM SHARE Staying at your friend's dormitory or sharing a room with friend(s) without an approval
from your landlord/University is subject to violation of the regulations; it could result in removal from the
housing. Reporting a false address could bring disadvantages to you.
If you have any questions or any doubts related to housing, please come and talk to Kokusai-ka.
8. Change of Address When moving to a new place, you must follow procedures to terminate the current housing contract. You
must give the landlord a notice more than a full month in advance; if not, additional month’s rent may be
requested.
Please check and complete all of the following when you move from one place to
another.
● At City Hall
□ Notify your new address (within the first 14days after moving in) → New address will be written at the back of your Residence Card with an official stamp
● At the University
□ Present your Residence Card to Kokusai-ka
→ a copy of it (the back side) will be kept.
□ If you need a Guarantor for the new housing contract, apply at Kokusai-ka.
□ Update your address in your LiveCampus page personally.
● Others
□ Inform each utility companies (electricity, gas, water) of your shifting to other place in
advance. Clear the manner of the last payment, notify the address to send the outstanding
bill.
□ Inform all offices you relate to (including bank) of your correct mailing address.
□ Apply for the Post Office’s forwarding service.
□ Renew your address on Driver’s License at police station or at license center.
● CheckList: When Change Housing ●
24
6 CAMPUS LIFE 1. Student ID Card
A Student ID Card is issued to all students: “Gakusei-sho” for all Regular Students, and “System Riyo-
sho” for Non-Regular Students. You must always carry your ID card; if you lose one, immediately notify it
immediately (Academic Affairs for Regular Students, Kokusai-ka for Non-Regular Students). When you
leave NUT, we ask you to return the card to the University.
The student ID card has the function for personal identification to correspond to the systems below:
● Book Lending System at University LibraryYou may borrow books in University Library or make reservations on the presently borrowed books,
by using Student ID Card.
● Room-Entrance Control System (Card-Gate System)Library, PC Rooms for Self-Study (3F, Sythetic Research Bldg. or are such rooms using this System. It
limits un-authorized entries to certain rooms or area.
● Certificate Issuing System (Regular Students only)Using the data on the Student Card, and typing-in your LiveCampus password on the screen, you may
freely issue necessary documents with the Certificate Machine, in the Llibrary and at Academic Affairs.
2. University Library (“Tosho-kan”)The Library is one of the most important facilities that help you with your study and research.
※How to use the Library (Library home page - http://lib.nagaokaut.ac.jp)
OPEN hours
※ Please check the latest information of the open hours or closing dates on http://lib.nagaokaut.ac.jp/guide/cal/cal2014.pdf or notice on library bulletins. 24 hrs Open Service Graduate Students and 4th year undergraduate students assigned to a lab. may use the library for 24 hours except end/new-year holidays. Scan your Student ID Card to enter.
Closed
・ National Holidays (including substitute holidays), August 13 to 15 ・ Year-end and New Year（December 28 to January 4） ・ Saturdays and Sundays during August 6– 31, March 1 – April 4 ・ National Center Test for University Admissions (January 17－18) ＊Closing day and time are subject to change by necessity.
Services
Borrow
Borrowing books: By using the automatic borrowing machine with your ID card. Returning books: Put the books into the BOOK POST. Borrowing and Returning AV materials: In person at the counter.
Order You may order to see books/articles from other universities when NUT library does not own one.
Electronic Info
You can look through about 5000 title’s electronic journals and other electronic materials on the library home page (http://lib.nagaokaut.ac.jp).
Important Notes
・ Use your student ID card (system card) to pass through the library gate. ・ Smoking, eating/drinking, and cell phone use inside the library are prohibited.
3. Information Processing Center The Information Processing Center provides common high performance computers and Local Area
Network environment for faculty members, as well as worldwide network.
※ How to use the Information Processing Center
Available Hours Monday– Friday 8:30～17:50
Closed
・Saturdays, Sundays and national holidays ・Year-end and New year (December 28 to Jan 4) ・A week in August specified by the Center ・Other days needed to close for reasons
Use
Regular Students: With your university’s academic system (LiveCampus) account and password, you may log-in and freely use the Center’s self-study room (“Ji-shu-shitsu) and wireless LAN on campus. When you forget your password, please visit the Center. Please follow the guideline on the Center’s home page (http://ipc.nagaokaut.ac.jp).
Non-regular Students: may have an account if approved by the academic advisor; bring your student ID card and visit the Center.
Important Notes
The Center is full of dust-sensitive equipment. Please use the slippers at the entrance (2nd floor). Eating/drinking are strictly prohibited.
4. Meals and Daily Shopping on Campus Commissary Bldg. (“Fukuri-To”) offers following facilities on campus. All closed in mid-August
& Japan Post Yucho Bank Temporary. Bank (1st floor) 12:00～13:00 Hokuetsu bank (T, TH),
Taiko bank (M, W, F)
5. Gymnasium and Health Care CenterFor our students to maintain health, this Center provides various sport facilities and suggestions relating
to sport activities and health care. First aid for accidents, health check-ups, health consultations and so are
also available at the Center.
Students must take our periodic Health Check-up (height, weight and abdominal measurement, eye test,
blood pressure, urinalysis, chest X-ray, etc.) held every May at the Center. Health Certificate, which will
be necessary when finding a job, will only be available to those who has taken the Check-up.
※ How to use the Gymnasium and Health Care Center
OPEN Monday ～Friday 8:30～21:00
Closed
・Saturdays and Sundays （Substitute holidays are included） ・National holidays ・December 29 ～ January 3 ＊Any changes regarding to the opening time of the Center will be informed.
For using any sport facility or equipment, you must apply first to the office of Gymnasium and Health Care Center (ext.9821) at least 3 days prior.
During lunch break (12:00～13:00) sport facilities can be used freely (except the indoor pool). You are required to ask the permission at the office of Gymnasium and Health Care Center before borrowing sport goods for any time.
2) Nurse Room
・If an accident or an unpredictable disaster happens inside the campus, university doctor or nurse can give first aid.
・Please bring your Health Insurance Card for when the result of a check-up suggests that further treatment is needed. Hospitals will be presented and medical expenses are paid for by you.
・First aid box available in the Energy Center (ext.9290) for injuries occurred in closing hours.
3) Bed Room ・When you feel badly or need a rest, there is a bed available. Please get permission from the nurse (ext. 9824) beforehand.
4) Consultation Room
・If there are problems concerning health or personal matters, you can come to receive some advice or suggestions at the Center.
・The consulted problems will be kept secret.
Other Notes ・In using the above facilities, please keep the facilities clean and tidy. ・After using sport goods, please return them into their proper places. ★ Eating/drinking, and cell phone use inside the Center are prohibited
27
6. International Friendship Lounge As a place for communications among international and Japanese students, individual studies and
meetings, use Int’l Friendship Lounge freely.
Available Hers Monday ～Friday 9:00～20:00
Closed ・Saturdays and Sundays, Holidays ・December 29 ～ January 3 ＊May close temporarily in other days.
7. Extracurricular Activities /RecreationTo have a meaningful student life, it is important for you not only to attend classes but also to participate
in extracurricular activities and recreations.
NUT International Students Association (NUTISA) aims to build mutual friendship among the int’l
students as well as the Japanese students of NUT, through annual activities like Nagaoka International
Festival and dance parties. There are also a wide range of sports, cultural clubs and associations that are
open to all students.
If a group of students is planning a meeting or informal gathering, please first appoint a responsible
person to ask for an approval from Student Affairs.
8. Admission to Higher SchoolsWhen an Undergraduate Student or a Kenkyu-sei (research student) apply for admission to Graduate
Schools, you are required to consult with your academic advisor first. Then receive application forms from
Admission office (“Nyushi-ka”, ext.9271/9273) and submit required documents before the specified date.
* Doctor's Degree by Submission of ThesisYou may receive a Doctor’s Degree by submission of a thesis, even though normally it is conferred
only to those who have completed the Doctoral course. This is availed for the ones who could not
enroll or conclude the Program because of a certain reason.
One must present a thesis and succeed the Doctoral Thesis Committee, as gain an approved to have
an achievement equivalent to those who completed the Doctor's course at NUT.
Ask Academic Affairs for farther information.
9. Job Hunting in JapanUpdated information on employment offers can be reached at the University’s website
(https://www3.ibac.co.jp/un/unives/student/NUT/top.jsp. In Japanese only.).
Other information concerning job search are available at job-hunt support office in each department,
Career Counseling Room and in 1st floor of Library. Career Journals and invitation to job seminars can be
found on campus. If you wish to get a job in Japan, you should actively join career guidances, workshops
or group sessions occasionally held at the University. You may also visit with the career advisor in your
department for some suggestions about job search activities.
When you are promised/committed with a job, no matter in which country, please submit ‘Notification
of Acceptance’ (“Naitei-Todoke”) to career counseling advisor.
If you cannot find a job before graduation and yet wish to continue job hunting in Japan, you may stay in
Japan for another 6 months, under a status of residence of ‘Designated Activities’.
Nagaoka City is blessed with a natural environment and has distinctive seasonal changes. You will feel
comfortable in the spring and autumn, but you are required to bear the extremely sultry summer and the
cold winter with heavy snowfall.
2. Transportation(1) Airline
Niigata Airport, the nearest airport from Nagaoka City, has several regular domestic and international
flights.
(2) Railway JR (Japan Railway) East operates a network of train lines in the Nagaoka area. Reservation tickets are
sold 1 month prior to the traveling date.
JR offers 20% discount for students when traveling over 100km one way, by presenting a student
discount slip (“Gaku-wari-sho”) issued by university when you purchase train ticket. You may issue one
yourself at the automatic certificate machine set near Student Affairs (Gakusei-shien-ka) or at the
entrance of Library. However, this is limited to Regular Students only;
＊ Inquiries can be made in English as follows: JR East Info-Line: 050-2016-1603
(6:00 -24:00 *Not available during the year-end and new year)
(3) Bus Most bus lines in Nagaoka City are run by the Echigo Kotsu Company. GIDAI-MAE line and
Nagaoka New-town line run about twice every hour, to the bus stop in front of NUT called ‘GIDAI-MAE stop’. Though you may have to walk about 10 minutes to the university from the stop called ‘TOMIOKA stop’, Oguni line and Oyazawa line also can be used.
2 kinds of discount passes are offered: Regular Students are eligible for student pass, others for
commuter pass. Coupon ticket (“Kaisu-ken”) may be cheaper than the commuter pass, depending
on the frequency you ride bus. For Niigata, Tokyo or Kyoto and Osaka, express buses are economic.
(4) Taxi If you are in hurry, or not familiar with the destination, taking a taxi may be more convenient.
However, the fare is more expensive than that of any other transportation.
3. BicycleWhen you buy a bicycle or are given one from your friend, do not miss to register your ownership for it.
When you do not use it, have it locked or chained.
Riding a bicycle that seemed neglected or abandoned will be subject to a punishment.
● Ownership RegistrationYou may complete the registration at bicycle shop, DIY store or other retailer where you bought it.
Necessary items: the bicycle itself, receipt/ warranty slip, fee (500yen), and Residence Card (or other
ID that proves your current address).
● Change of OwnershipWhen one of your your friends, senior students or others gives/sells you a bicycle, you must newly
register it under your name. The previous possessor’s name must be deleted before you start riding, to
prevent the chance of being suspected for a theft.
29
Necessary items (additional to what are needed above registration): a document that shows in fact
you are the new owner (e.g, letter of property transfer, previous ownership’s registration record, or even
printed data of e-mails exchanged with the previous owner).
● Bicycle Control on CampusUniversity conducts patrols on abandoned bicycles and motorcycles on campus. When a bike is judged
as a ownerless, its individual identification number is put down in the list of next waste disposal; then a
tag will be pasted on the bike. When you see a tag on your bike, come to Student Affairs to delete your
bike from the list. Please note that taking off the tag simply from the bike does not save your bike from
being scrapped.
● Disposal of a BicycleNagaoka City collects bicycles that are no longer needed. You must make a phonecall (0258-25-0053)
and reserve a date for collection truck to come to your house. You will be told how much it would cost
for the disposal (usually about 200yen). Make sure to purchase large-sized trash handling tickets worth
the amount told, then leave the bike on your front door with the ticket attached to it.
4. Driving License and Car/MotorcycleTraffic accidents and violations by NUT students are in a drastic increase for the past few years. It is not
only the victims that are damaged by the accident but also the victimizers suffer from mental and financial
distress. If you drive a vehicle in Japan, it is required that you be well familiar with its traffic rules and
regulations. Carefully read the following considerations and drive safely.
(1) Changing Foreign Driver’s License to a Japanese One You must have either a Japanese driver’s license or International Driver’s License (Geneva Convention
member countries only) to be able to drive a vehicle in Japan.
If you obtain an Int’l Driver’s License after you have done your resident registration, that license is
most likely invalid in Japan. Even for other cases, we recommend you to obtain a Japanese license;
because Int’l License have complicated conditions to clear, and also that it is valid for only a year.
● Requirements for Changing a License・Your overseas driver’s license is still valid.
・After you obtained a driver’s license, you have stayed in the country where you got the license for at
least 3 months (90 days) in total.
・You did residence registration at city hall.
・You have resident (visa) status and it is still valid.
(2) Parking Permit on Campus If you wish to drive a car or ride a motorbike onto the campus, register your vehicle in advance at the
Student Affairs and have a parking permit. Display the permit on the dashboard when you park your car
on campus. For a motorbike, please stick the parking permit on the fuel tank. If you live in any on-
campus dormitory, you are not permitted to transport yourself to the university; but make sure to have a
parking permit.
(3) Owning a Car When you purchase a car, or transfer the ownership rights, you are required to use your officially
registered seal (“Jitsu-in”). For further information about registration procedures of Jitsu-in, please ask
the Citizen's Affairs Division at City Hall (0258-39-7514).
Please note that a garage space certificate (“Shako-Shomei”) is required when owning a car; for those
who live in campus dormitory, Student Affairs will issue it.
Any car or motorbike over 250cc is required by law to have a compulsory automobile inspection
(“Shaken”) every 2 years (for new cars, “Sha-ken” is not needed for the first 3 years). It is a violation of
the law to drive a vehicle without a Shaken certificate.
Do notify the relevant authority when the owner of vehicle changes (“Meigi-Henko”); it is necessary to
transfer the title under new owner’s name. When you are no longer in need of a motor, declaration of
disuse of a vehicle (“Haisha-Tetsuzuki”) is required, otherwise the owner will remain subject to taxation in
following years.
※ In those cases, you must inform your insurance companies to cancel. In some cases, you may receive some amount of refund for the period you have already purchased.
● Having Two InsurancesIf you decide to own a vehicle in Japan, you must have both of a Liable Insurance “Ji-bai-seki”
and an Optional Insurance “Nin-i-hoken”; compensation and medical claims in the event of an
accident can become outrageously high.
Liable Ji-bai-seki Insurance is compulsory requirement by the law; it is a part of Shaken. But for
scooters and other motorcycles 250cc or less, Shaken does not exist; for that you must be well aware of
the expiration date of your own JI-bai-seki insurance.
Each of you must be very cautious with Optional Nin-i-hoken Insurance; because it must be renewed
annually.
When you are involved in a car accident, please immediately report it to the Student Affairs.
● OthersWhen you are no longer in need of your car or motorbike, you are responsible for disposing of your
own property with proper legal procedures. If you leave your vehicle anywhere on campus without
permission, University will penalize you heavily and get rid of the abandoned vehicle. All the expense
cost for the disposal will be charged to the driver or the owner of the vehicle.
Riding an abandoned bicycle of other’s or motor bicycle whose owner is unknown is illegal in Japan
and reported to a police as a criminal act.
5. BankMost Banks are open from 9:00 to 15:00 weekdays nationwide. ATM service is available after office
hours. You may be charged an extra handling fee for the ATM service, depending on the time of use; when
using ATM of other bank than what you have an account, you will also be charged an extra handling fee.
● Opening an AccountTo open an account, visit a bank with your passport, Residence Card (stating your present address) and a
personal seal (most banks accept your signature instead). ATM card application is also accepted at the same
time. We have ATM of Post Office Yucho Bank, Hokuetsu Bank and,Taiko Bank on campus next to the
Dai-Ichi Cafeteria (1st floor). Some convenient stores in the city may have 24-hours machines as well.
31
Kokusai-ka recommends you to have an account with Hokuetsu Bank (specifically Ojima Branch) for
your benefits. For matters with the university, you will be charged a handling fee at the lowest rate (around
100yen or even free) when your account is Hokuetsu-Ojima’s; while the fee is tripled and more with an
account of others’.
Japanese Government (Monbukagakusho) Scholarship students have to have a Post Office Yucho Bank
account to receive monthly grant.
● Automatic Payment of Utility BillsPaying automatically every month for your rent, telephone bills or utility (electricity, gas, water) is
convenient. To start this service in your bank account, you must present your bankbook, your personal
seal (the one you used when you opened the account). You would be asked to identify your customer
number registered to each company; please bring the bill(s) to the bank
6. Hospitals and Clinics in Nagaoka CityMinor injuries may be treated temporarily at Health Care Center on campus (see page 54). When
choosing a hospital/clinic out of various general and specialized hospitals/clinics available in the City, it
would be a good idea to consult with people around you. Most Japanese hospitals/clinics, other than
dental clinics, do not require a prior appointment.
Most Japanese doctors can use English to a limited extent, but most likely nurses and receptionists
cannot; therefore, it would be a good idea to take someone who can interpret for you.
(Hospitals and Clinics near the University are listed on page 82.)
7. Post OfficePost offices are open from 9:00 to 17:00 on weekdays to handle letters and packages (main office such as
Nagaoka Post Office near Nagaoka station may be open on weekends). They also offer banking (savings
and financing), insurance and other services. (Details of mail rates: http://www.post.japanpost.jp/fee/)
● Letters and documents to mail can be dropped in those red mailboxes located everywhere; though all
parcels and registered mails must be brought to the office.
● Stamps, Revenue Stamps “Syu-nyu-inshi” (used to pay immigration fees or other official applications)
and post cards can be purchased at the campus store Baiten. A mailbox is located outside the
Commissary Bldg. for your convenience.
8. Parcel Delivery Services (Takuhaibin)Besides post office, there are many private courier companies that deliver letters and packages.
The rates vary according to its size, weight, destination by each company. You may send a box at Baiten
on campus or convenience stores. Also when moving out to another place, courier services are useful.
9. FaxFacsimile (FAX) in the campus stor6nd receive FAX, but is charged.
● To Send
● To ReceiveThe campus store Baiten’s FAX number is: 0258-46-6482 (internationally +81-258-46-6482).
When you plan to receive a FAX, tell Baiten (TEL 46-6437) your name and your contact number
(phone number of your lab. Or your cellphone) BEFOREHAND. The charge is 30yen per transmission.
Fee Sending TO The 1st page Additional pages
Within Japan 50yen 30yen / page To Asian countries 180yen 150yen/ page To North America 100yen 80yen/ page To South America 280yen 230yen/ page To Europe 200yen 160yen/ page
32
8 PROCEDURES for LEAVING NUT Upon successfully achieving your goal, you must terminate/forward several formalities before leaving
your latest home-ground behind. We expect you to complete all in organized to prevent troubles later on.
Int’l students like yourself are expected to take part as a bridge to promote border-less cross-cultural
exchanges. You are therefore encouraged to express your cordial appreciation to those who have taken you
in their lives and supported you during your Nagaokan days, to ensure continuous friendship.
1. IN the University[ Past & Future Form ] Please inform Kokusai-ka of your e-mail address, new home address, place of
employment (or name of higher school if proceeding with study). We wish to stay able to provide you
the latest information of NUT and alumni services/activities, and to establish a network with former
int’l students of NUT. Please let us keep track of your footsteps to be taken in future.
2. OUTSIDE the University●Moving Out of Rented Room
[ Inform ] Notify your landlord or real-estate-agency, at least 1 month prior to the check-out date;
otherwise you may be imposed an additional month’s rent.
[ Last Check ] Empty the room, clean thoroughly and have the check-up by the owner/agency.
According to the last condition of the room, cleaning/repairing fees are charged; try your best to
restore the original condition. If you have paid “Shiki-kin” up-front and less amount is needed for cleaning/repairing, what’s left afterward may be returned to you.
[ Garbage ] Follow the City’s guideline when disposing furniture/belongings.
[ Public Utility ] Inform the Electricity, Gas and Water companies to stop the service (possible on web, but only in Japanese). Make the last payments in the manner as directed. You may be asked to be present at the last meter-read; or to clear off the payment in cash then.
[ Internet ] Make sure to cancel the contract.
[ Housing Insurance by JEES ] The insurance by JEES you bought will be stopped. Depending on the un-used period, you may request some cash-back; please inform your leaving date to kokusai-ka.
●Moving Out of University Dormitory[ Inform ] Notify Gakusei-Shien-ka (GS-ka, student affairs office) as soon as you decide your moving date,
and make an appointment for the last check-up by GS-ka (exclusively on weekdays).
[ Last Check ] Empty the room, clean thoroughly and get the check-up by GS-ka. The meters of
electricity, gas, water are read then; the utility charges, together with any outstanding bill must be paid
in cash there. Do not hesitate to report all damages & malfunctions for the sake of the next person.
[ Public Utility at International Lodge ] Because you have direct contracts for each service, you must
inform the Electricity, Gas and Water companies to stop the service, .
[ Garbage ] Follow the City’s guideline when dispose furniture/belongings.
●City Hall[ Health Insurance ] Notify the City Office of your withdrawal from National Health Insurance,and
return Returning your National Health Insurance Card.
[ Note of Moving-Out ] When you move out to another city, you must have a “Ten-shutsu-todoke”
(moving-out certificate) from the city office, in order to register at the new city.
You have to submit the “Ten-shutsu-todoke” to the new City Office within 14 days of moving in.
33
[ Change of Schools ] If you have elementary/ junior high school children, you have to notify the City Office of the school
transfer. And then apply “Certificate of Student Status” and “Academic Transcript” to present your
children’s school.
●Bank[Change of Schools Closing Account(s)]
Closeing your account(s) and canceling the CREDIT/ATM card. Also, before stopping the automatic
transferring system through your account, make sure to complete all payments.
For the reason of scholarship transfer and any kind of withdrawal, please inform Kokusai-ka of the
date of closing your account(s).
●Post OfficeStart the service to forward the mails delivered to your new address in Japan or to the designated friend
in Japan for up to 1 year. Please check the website of Post Office.
●Vehicles[ Ownership Transfer ]
When you give someone your vehicle, it is necessary to transfer the title under new owner’s name, and
you are required to follow a procedure.
[ Automobile Disposal ] When you are no longer in need of a motor, declaration of disuse of a Vehicle (“Haisha-Tetsuzuki”)
is required; otherwise the owner will remain subject to taxation in following years. Overpayment of the
taxation will be able to refund in monthly installment. Do not leave your disused car at university.
[ Stop Insurance(s) ] When you cancel the insurance, you may request refund the amount of un-used period fi any.
Ownership transfer or Declare of disuse
●Cellphone CompanyMake sure to cancel the contract and clear off the payment.
●Immigration Office[ Inform ]
Submit “NOTIFICATION OF THE ACCEPTING ORGANIZATION” to the Immigration Office
within 14 days of leaving the university. In case that you will go back to your home country right after
graduation, you do not have to submit this form; you have only to return your Residence Card to
immigration officer at airport on your departure.
[ Residence Card ] Make sure to return your Residence Card to immigration officer at the port of your departure.
●OtherReturn your Residence Card at the port of departure.
Inform your host family, scholarship sponsor and others
34
●IN the University□ Inform your academic advisor of your leaving date and confirm what you need to do before
leaving. □ Submit “Past & Future Form” to Kokusai-ka.□ Apply for your “Academic Transcript” and “Certificate of Graduation” to Academic Affairs Office
(Gakumu-ka), with enough time. □ Return books and library materials to the Library.□ If you would like to apply “Follow-Up Services for Former Int’l Students by JASSO”, ask your
academic advisor. □ Register your name and profile on NUT Alumni Association website (http://nagaokaut.alumnet.jp/).
The association will provide you the latest information of NUT and alumni service/activities.●Residence□ Notify your landlord/real-estate-agency/Gakusei-Shien-ka the date of leaving and make an
appointment for the last check-up. (apartment residents: the notification should be at least 1 month prior to the check-out date)
□ Inform the Electricity, Gas and Water Companies to stop the service. Make the last payments inthe manner as directed. (no need for university dormitory residents)
□ Clean the room thoroughly.□ Dispose furniture/belongings properly with following the City’s guideline.□ At the day you move out, get the check-up by the owner/agency. If you have paid Guarantee
Deposit (“Shiki-kin”), cleaning/repairing fee will be deducted from the Shiki-kin and you may get the balance if any.
□ If you bought House Insurance by JEES, you may request some cash-back of un-used period.Please consult to Kokusai-ka.
□ If you are living with your friends, ask your owner/agency whether you need to transfer thecontract person.
□ If your guarantor is NUT, you should consult to Kokusai-ka to cancel the contract.●City Office□ Inform the City Office of your moving-out.□ Withdraw from National Health Insurance and pay off the fee.□ If you have elementary/junior high school children, you have to have a “Ten-shutsu-todoke”
(moving-out certificate) from the City Office. Contact both present and former school as soon as possible and ask necessary documents for the transfer. Please ask Nagaoka City Board of Education for detail.
●Immigration Office□ Submit “NOTIFICATION OF THE ACCEPTING ORGANIZATION” to the Immigration Office within
14 days of leaving the university. No Need to submit this form for following students:
- who will go back to your home country right after graduation. - who will change VISA Status within 14 days of graduation.
□ If you are employed in Japan, Change your Visa Status.□ Return your Residence Card to immigration officer at airport on your departure.
●Vehicles□ When you give/sell someone your Bicycle, the new owner has to register for Theft Prevention. If
no registration, he/she may be suspected of robbery. □ When you give/sell someone your car or motorbike, transfer the ownership.□ When you are no longer in need of a motor, declaration of disuse of a Vehicle (“Haisha-
Tetsuzuki”) is required. If you have overpayment of Vehicle Ownership Taxation, you may receive the tax refund.
□ Cancel both Liability Insurance and Voluntary Insurance. You may request some cash-back ofun-used period if any.
●Other□ Close your Back Account. Make sure if you have any transfer or automatic withdrawal through
your account before closing. □ Apply to Post Office for the service to forward the mails delivered to your new address in Japan
or to the designated friend in Japan for up to 1 year. □ Contact your Cellphone and Internet Companies to cancel the contract and clear off the payment.
● Check List: BEFORE Leaving NUT ●
35
3. Follow-Up Services for Former International Students (by JASSO)JASSO offers the following assistances to former int’l students who return to their home countries:
● Research FellowshipThis program provides former int’l students who are from Asia, Africa, or the Middle and Near East,
who are currently active in education, research, or government in their home countries, and who have left
Japan over a year ago.
Applicants are extended an opportunity to conduct short-term research with academic advisor at
Japanese university. Please ask your academic advisor in NUT for application.
● Research GuidanceFor academic advisors to be dispatched and visit former int’l students from Asian countries and
regions who are now engaging in educational or research activities in their home countries. It aims to
further polish whatever the students acquired in Japan and to provide guidance on ways to advance
research appropriate to local educational conditions. Ask your academic advisor to apply.
● Newsletter for International Students in JapanThis eNewsletter provides useful information for any prospective, current and former international
students in Japan (free of charge). Subscription can be done on the website of JASSO
http://www.jasso.go.jp/exchange/enews.html
4. Returning as a Monbukagakusho (MEXT) Scholarship StudentFormer int’l students who returned to their home countries, after accomplishing their studies, and
wishing to study in Japan for higher degree may possibly apply for Monbukagakusho Scholarship. (One
who was once a Monbukagakusho Scholarship Student is required to have at least 3 years’ experience in
teaching/research after returning to their home countries.)
36
9 EMERGENCIES
1. DisastersLast year in Japan, we had a huge earthquake that caused gigantic tsunami. In such a disaster, you are
required first to keep yourself calm and safe. Do not stay alone. When your safety is ensured, please
contact your family and the university.
1) Have Kokusai-ka know of the following matters BEFOREHAND:
・Present address and telephone number …… Re-notify if any change
・Destination, contact information (phone number or e-mail) when you leave to temporary visits to
your country or any extended travel.
2) To let the people below know that you are safe when disasters occur:・Staff in the University (Kokusai-ka, etc.)
・Your family and employer in your home country
3) To recognize the designated spot of refuge of your resident area.
It may be better to arrange beforehand a place where your family members meet in the case of disaster,
especially for your children.
＊A disaster obviously makes it difficult to contact someone. One way to be posted of necessary
Information is to maintain connections between other int’l students.
＊University Evacuate Areas →Please look them up on a map on Page 85, 86
Track Field / Multipurpose Turf “Tamoku-teki-Ground”
2. Traffic Accident(1) If you Caused the Accident
If the other person(s) is hurt or injured, you must first call for an ambulance (Dial 119) immediately.
Do inform the family of the victim when injure is something serious. Press the emergency call red
button and dial if you use a public telephone.
After treating injured person(s), you must call police station (Dial 110) and follow the instruction
given. Any accidents legally do must be reported, not be settled on their own.
Try to keep the scene as the moment it had happened. You must not move the cars without
permission, before policemen arrive and inspect the scene of a collision. Though as a prevention of
another collision, moving the minimum the car obstructing the path is necessary.
If you are the transgressor in an accident, you are subject to disciplinary punishment, fines or penal
servitude for violating the traffic rules.
The assailant solely must bear medical treatment bills and consolation money. Your burden will be
greatly reduced if you hold traffic insurance, please join traffic insurance.
You must consult your insurance agency before negotiating for a settlement with thevictim out of court. If you sign settlement papers out of court without permission fromthem, the coverage can be not paid.
In an emergency situation, call: (Toll-free, 24 hours)
・Accidents or Crimes ….Dial 110：Police Station
・Fire or Medical Emergency ….Dial 119： Fire Station
If you use a public telephone, press the emergency call red button and dial. ＊ Japan Help-Line Dial 0120-46-1997 (Toll Free, 24-hour consultation service offered in 15 languages for when you face a problem) Please also report to NUT in an emergency: (24 hours, Japanese ONLY)
・Any Emergency ….Dial 0258-47-9999：NUT Office
37
(2) If you are the Victim
Report to the police（Dial 110) and obtain an accident certificate which is for not to incur a disadvantage to you.
You must obtain the settlement from the assailant concerning medical fees, consolation money and
future costs. You should implore your guarantor or other Japanese person (your insurance agent or
lawyer is better) to be present, and do not sign without a consent. If the negotiation does not go well,
you can sue the assailant to court.
The assailant must bear the compensation which includes all medical fees for injuries and future costs.
National Health Insurance can not be used for your medical treatment from the accident. (Neither
Medical Fee Reimbursement). You must notify the receptionist at the hospital/clinic that you were
injured in a traffic accident. If it is a case that you also have the fault for the accident or the assailant
is not able to pay your medical fees, please consult with the Division of National Health Insurance at
City Hall.
3. Loss or Theft of Money and Valuables If you lose your money or valuables, or your money or valuables are stolen, you must notify the Student
Affairs office (Gakusei-Shien-ka; on campus, 0258-47-9253) or the police station (off campus, 0258-38-
0110) of the particulars. If credit cards or bank cards etc are involved, you should notify the agencies
concerned.
38
◆ 巻末付録 APPENDIX 事務の窓口案内 Offices to Respond to the 50 FAQs
～ こんなときはこちらへ We are Here to Support You!! ※ Gakumu-ka…Academic Affairs./ GS-ka…(Gakusei-Shien-ka) Student Affairs./
Check at LiveCampus. 1st term, early-SEP; 2nd, mid-FEB; 3rd, mid-MAR.
▼集中講義を受ける
Register for Intensive Courses
実施の日程、履修申告方法などは掲示でお知らせ。
Procedures, application period & necessary info are posted on bulletin board.
▼実務訓練を履修するには
Want to attend Internship 学務課
教育交流係
Gakumu-ka
学部４年生で本学修士課程に進学する人に、６月の説明会で
手引を配布。
Offered to B4s who plan to proceed to Master's. Guidance held in June. Handbook available.
▼他大学の授業科目を履修したい
Take Courses in Other Universities
学部２年生以上に限定。４月、７月のガイダンスで資料を配
布。
For students in B2 & above. Guidance held in April & July.
▼自分の専攻以外の授業科目を履修し
たい
Take Courses in Other Universities
学務課教務係
Gakumu-ka
「他課程・他専攻科目履修表」に教員の承認印をもらい、履
修期間内に提出すること。同時に Web 履修申告を各自するこ
と。
Have the designated form signed by Prof./Advisor and register the course on LiveCampus. Within the Registration Period.
▼実用英語検定や TOEIC の得点から、
単位認定を受けたい
Earn Credits from TOEIC/ other score
各学期の履修申告期間中に、手続きすること。
Apply while in the registration period of each term.
▼休学を希望するとき
Wish to Take a Temporary Leave
病気その他で、２か月以上修学できない時は、クラス担当教
員/指導教員と相談して、すぐに「休学願」を提出してくださ
い。授業料未納の場合、休学は不可。
If you will not attend school for over 2 months, consult to your Class-teacher/Supervisor then apply to office. Not permitted if indebting tuition.
▼入試日程、願書が欲しい
Information on Entrance Exam & Application Detail
入試課
Admission Office
大学ホームページにも日程表示。
Posted also on University's Homepage.
39
相談内容 Matters Concerned 窓口 Office ※ 備 考
経 済
Financial Matters
▼授業料免除を希望するとき
Apply for Tuition Exemption
学生支援課
奨学支援係
GS-ka
7 月(後期分)と 11 月(次年度前期分)に申請方法・提出期限を
大学 HP 及び掲示で連絡。
Application form available every July (for OCT-MAR tuition) and November (for APR-SEP). Check NUT Homepage & bulletin board to submit it on time.
▼奨学金に関すること
Seeking for a Scholarship
国際課
留学生支援係
Kokusai-ka
留学生限定の奨学金は、4 月と 9 月に国際課が配布するパン
フレットで登録申請。各自で応募できる奨学金の情報は、そ
の都度掲示。
Application for Int'l students' Scholarship Registration available every April & September. Individually-apply-able aids will be posted as presented.
▼アルバイトを紹介してほしいとき Seeking a Part-Time Job
学生支援課
就職支援係
GS-ka
窓口にあるアルバイト求人票を参照。
Part-time job offers are filed to be referred freely.
▼資格外活動許可
Want a Part-Time Job Permit from Immigration Office
国際課
留学生支援係
Kokusai-ka
パスポートと在留カード、指導教員からの同意書が必要。
Application forms available at Kokusai-ka. Your supervisor's approval are necessary.
証明書
Certificate
▽在学証明書（和英併記） Certificate of Enrollment
証明書
自動発行機
Certificate Issuing Machine
証明書自動発行機（カウンターの前と図書館カウンター横）。
非正規生は国際課に申し出てください。
Regular Students may freely use Automatic Certificate Issuing Machines, located near office and inside the Library. You must have your Student ID Card and the Password for your LiveCampus account. Non-regular students are to apply personally at Kokusai-ka.
▽成績証明書（和文または英文） Academic Transcript (JPN/ENG)
▽卒業/修了見込証明書（和英併記） Certificate of Expected Completion
博士後期課程の学生は、指導教員からの承認が必要。学務課
にある用紙を使用ください。
Doctoral students need a confirmation on a form by supervisor. Apply to Gakumu-ka .
▽学割証
Student Discount Slip for Train ticket
１人につき年間 10 枚程度まで.（正規生のみ）。
Regular students ONLY.
▽健康診断証明書（和文）
Health Check-Up Certificate
英文版が必要な場合や、非正規生は、体育・保健センターに
申し出てください。
Health Care Center issues English version or for Non-Regular Students.
▽通学証明証
Student Discount Slip for Bus
学生支援課
奨学支援係
GS-ka 必要とする 3 日前までに申し込み。
Make a request by at least 3 days in advance. ▽奨学金受給証明書
Scholarship Certificate
国際課
留学生支援係
Kokusai-ka
留学生関係 Int'l
Student Matters
▼在留資格に関すること Immigration Matters (VISA extension, Family VISA, etc.)
国際課
留学生支援係
Kokusai-ka
必要な書類も準備してあります。
Information prepared, Documents available.
▼研究生の入学書類について
Information/Application on Research Student
学士号を持つ希望者等に、願書配付。受付随時。
Expected to have completed undergraduate study. Application available.
▼日本語のクラスに入りたい
Japanese Language Class
国際課に連絡して、プレースメントテストを受けてください。
Contact Kokusai-ka and receive information about placement-test.
40
相談内容 Matters Concerned 窓口 Office ※ 備 考
留学生関係 Int'l
Student Matters
▼課外補講（数学・物理・化学）を受講
したい
Supplementary Class (math, physics, chemistry) 国際課
留学生支援係
Kokusai-ka
学部 1･2 年生のみ対象。
Offered to B1 & B2 students.
▼出国するまたは 1 週間以上長岡を離
れるとき
Going Overseas/ Be away from Nagaoka for over a week
期間と目的、行き先、連絡方法を記入してください。
Inform the period, purpose, destination, & contact info.
学生生活
Campus-
ife
▼学生教育研究災害傷害保険
“GAKKENSAI”: Disaster and Accident Insurance for Students
学生支援課
学生生活支援係
GS-ka
入学時に加入。けがをした時は報告ください。
All students are joined at enrollment; report any accidents/injury caused while educational activities.
▼学生教育研究賠償責任保険 “GAKKENBAI”: Personal Liability Insurance for Students
他人にけがをさせたり、他人の財物を損壊したことにより法
律上の損害賠償責任の負担が生じる場合は報告してくださ
い。
All students are joined at enrollment; report when you caused any damage/injury to others.
▼車・バイクなどで通学するとき
Parking-Permit for Campus 学生支援課
学生係
GS-ka
駐車登録のない車両は構内駐車できません。
Register your vehicle to be allowed to park.
▼学内の個人ロッカーを借りたい Rent a Personal Locker
学部学生が対象。
Limited to Undergraduates only.
▼住所や連絡先等が変わったら
Changed Address, Tel#, E-address
国際課
留学生支援係
Kokusai-ka
現況届に変更記入してください。
Inform your new Address, Tel#, and E-address.
▼学生証を紛失・破損したら
Your Student ID Card is Lost/ Damaged/ Expired
学務課教務
情報ｼｽﾃﾑ担当
Gakumu-ka
証明写真 1 枚を持って届け出てください。再発行には数日か
かります。
非正規生は国際課に申し出てください。
Bring one Photo. New ID Card will be made in few days. Non-Regular students are to ask at Kokusai-ka.
就 職Employ-
ment
▼就職活動で困ったとき
Having a hard time Job-hunting 学生支援課
就職支援係
GS-ka
各系就職担当教員または担当窓口に相談。
Employment assistance is offered in each Dept & also at GS-ka.
▼就職・進学内定（決定）届
Report your after-NUT Prospects (Job Commitment/ Higher Study)
すぐに窓口に届けてください。
Please inform immediately.
課外活動等
Extra- curricular Activities
▼国際交流会館の会議室などを利用し
たい
Reserve Meeting Room in NUT Dormitory
学生支援課
学生生活支援係
GS-ka
申請書に記入。
Fill out the Application form.
▼学内体育施設・物品を利用したい
Use Sport facilities/ gears (ball, tent, etc.)
体育・保健ｾﾝﾀｰ
Health Care Center
「使用許可願」を使用する 3 日前までに提出。
(平日 12-13：00 使用時は不要） Apply at least 3 days in advance. (Not necessary for Lunch-hour on weekdays use.)
▼大学の物品を借りたいとき
Use University Supplies (audio, bibs, walkie-talkie, etc)
学生支援課
学生係
GS-ka
「課外活動用具借用願」を使用する３日前までに提出。
Apply at least 3 days in advance.
▼課外活動等で怪我をしたとき
Injured while extracurricular activities
事故等報告書を提出。
Report, in designated form.
▼学内で集会・行事を開催する
Hold an Event/ Meeting on Campus 「集会（行事）願」を提出。
Report, in designated form.
41
相談内容 Matters Concerned 窓口 Office ※ 備 考
宿舎関係
Housing
▼下宿・貸間を捜したいとき Want a Near-Campus & Low-Cost Room
学生支援課
学生生活支援係
GS-ka
在学生は 9 月に予約抽選会に参加可能。最新の物件情報は下
宿貸間組合に問い合せ自由。 A Lottery is held in September, to Reserve a room for next April. Inquiry for current vacancy can be made to the NUT Room-&Lodging Union directly.
▼学内宿舎に申請したい
Apply for NUT Dormitory
国際課
留学生支援係
Kokusai-ka
掲示で申請期間、空き部屋数をお知らせ。
Offers for application are posted every July (for SEP) & December (for APR).
▼アパートの保険
Housing Insurance for Int'l Students
留学生とその保証人のための特別なアパート保険。
An insurance designed particularly for Int'l Students and their guarantors.
▼アパートの連帯保証人が見つからな
い
Need a Guarantor for Renting a Room
国際連携センター長が保証人となる制度に申請。上記の保険
加入が必要。
Head of CIEE can become Guarantor for your contract. Required to buy the above-mentioned Insurance.
▼学内宿舎でインターネットを利用し
たい
Want Internet in Dormitory Room
学生支援課
学生生活支援係
GS-ka
「情報ネットワーク利用申込書」の記入・提出。
State the MAC address (physical address) of your PC in the Application form.
体と心の
健康
Physical/ Mental Health
▼ハラスメントの相談
Harrasment
学生支援課学生
生活支援係
GS-ka
窓口またはハラスメント相談員に連絡してください。
Visit our school nurse or office in charge.
▼けがや病気の治療・相談
Injured/ Feeling Sick 体育・保健ｾﾝﾀｰ
Health Care Center
保健室で対応。 First aid is provided.
▼体や心の悩みの相談
Physical/ Mental Consultation
学生相談室で対応します。
Visit/ make an appointment to Counselor (ENG/ ESP speakable).
その他
Others
▼LiveCampus のﾊﾟｽﾜｰﾄﾞ等を忘れた・
変更したい
Lost/ Forgot your LiveCampus ID/ Password
情報処理ｾﾝﾀｰ
Information Processing
Center
学生証を持参ください。再発行/再設定可能。
Bring your Student ID Card.
▼学内で事故にあったとき
Involved in an Accident INSIDE Campus
学生支援課
学生係
GS-ka
けが人がいれば、至急体育・保健センターと学生支援課に連
絡。事故等報告書を提出してください。
Inform Health Care Center & GS-ka if any injured person. Accident Report needed.
▼学外で事故にあったとき
Involved in an Accident Outside 事故等報告書を提出してください。
Please make an Accident Report. ▼学内で盗難にあったとき
Theft on Campus
▼学内での忘れ物・落し物・拾い物
Lost/ Found Belonging on Campus
学生支援課
奨学支援係
GS-ka
すぐに窓口に届けてください。
Report immediately.
42
関係機関連絡先一覧 LINKS: List of Contact Infos ● 緊急連絡先 Emergency Helps
