Guideline for Dissertations & Theses SubmissionNTHU Library
CF2019.06.20Service and Innovation Division
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Submission Procedure - C.U.P.S
• Convert Format1
• Upload2
• Print authorization form3
• Submit4
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Before you begin …
Web browser:
Google Chrome
Firefox
Internet Explorer 7.0
Software:
Adobe Acrobat Standard/Pro DC Important: Adobe Reader cannot convert file into PDF
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Before you begin … (cont’d)
Format of submission: PDF file Note: File submission should contain two PDF files
Full text Abstract
File conversion by
Personal laptop: See Academic Information Systems → Computer and
Communication Center Services → Campus software
School PCs: Main Library
Nanda Branch & Humanities and Social Studies Branch
Computer and Communication Center
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Before you begin … (cont’d)
Full-text file should contain:
Content Remarks
Cover page
Title page Chinese & English
Abstract Chinese & English
Table of contents
Full text
References
Appendix
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Submission Procedure - C.U.P.S
• Convert Format1
• Upload2
• Print authorization form3
• Submit4
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Convert Format
A. Embedding all fonts
B. Export or Save as PDF
C. Add watermark
D. Extract abstract
E. Edit security settings
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A. Embedding all fontsAll fonts must be embedded in theses or dissertation.
If fonts are not well-embedded, non-English characters or
special symbols may not appear as intended after file
conversion.
Two ways to embed all fonts:
I. Using the Acrobat tab in Microsoft Word
II. Using Printer setting in File tab
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I. Using the Acrobat tab in Microsoft WordNote: Adobe Acrobat Standard / Pro DC installed in PC or laptop
1. Open document in Microsoft Word Select “Acrobat” tab
2. Click “Preferences”
3. Click Advanced Settings
4. Click “Fonts”
5. Ensure “Embed all fonts” is selected Click “OK”
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II. Using Printer setting in File tab Note: Adobe Acrobat Standard / Pro DC installed in PC or laptop
1. Open document in Microsoft Word and Select “File” tab
2. Click “Print”
3. Select “Adobe PDF” from drop down list
4. Click “Printer Properties” Click “Edit”
5. Ensure “Embed all fonts” is selected Click “OK”
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Way2. Or you could try this way• File→ Print→ Adobe PDF from Printer list→ Printer Properties
(cont. on next slide) → then click Edit → Fonts to make sure all fonts are embedded.
Open Word, then click → Print → Adobe PDF
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B. Export or Save as PDF
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C. Add Watermark• Library homepage--Choose language
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C. Add Watermark• Click “Research Service” from library homepage
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C. Add WatermarkDownload watermark
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Important: Please do not resize the image
http://etd.lib.nctu.edu.tw/cgi-bin/gs32/hugsweb.cgi?o=dwebmge&switchlang=en&gourl=/cgi-bin/gs32/hugsweb.cgi/webmge
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C. Add Watermark (cont’d)
Add watermark
Open document in Adobe Acrobat Click “Edit PDF”
Click “Watermark” Click “Add…”
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C. Add Watermark (cont’d)
Browse the folder
where your watermark
image stored
Edit Settings
Choose Opacity
Choose stamp on
background
Select the page range to be
watermarked (e.g. exclude
the cover page)
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D. Extract Abstract
Click “Organize Pages” Click “Extract”
Click “Extract” Choose destination to save the abstract file
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E. Edit security settings Encryption
Click “Protect” Click “Encrypt”
Select “Encrypt with Password” Click “Yes” to save the new settings
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E. Edit security settings (cont’d)
Security Settings
Please do not select
to set a password
Set the permissions: Set printing
allowed as “High resolution”
Encrypt all documents contents
Please set a password
for permission settings
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E. Edit security settings (cont’d)
Re-enter the password to
confirm the settings
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E. Edit security settings (cont’d)
Save the document (Security settings will not be applied to the
document until you save the document).
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Reminder – Review your PDF file
Files submitted without security will be rejected and will delay the approval process.
Please review your PDF file to ensure the security setting is successful.
If you encounter any problems, you are welcome to contact the Service and Innovation Division at 03-57429847 or via e-mail to [email protected].
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Checklist for uploading your PDF file
Please confirm your document is the final version of your thesis.
Please make sure that you have done the followings on PDF file:
• Embedded all fonts
• Without password protection
• Allow printing as high resolution
Does the PDF file open normally?
Does the textual content display normally?
Does the watermark insert in PDF file?
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Submission Procedure - C.U.P.S
• Convert Format1
• Upload2
• Print authorization form3
• Submit4
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Upload
A• Sign-in and create a profile in system
B• Upload PDF files (Full text + Abstract)
C• Make authorization
D• Submit your thesis or dissertation
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A. Sign-in• Library homepage--Choose language
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A. Sign-in• Click “Research Service” from library homepage
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A. Sign-in (cont’d)1
2Sign-in
Choose
language
Note for login
account and
password
Same login as “My Account”
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A. Create Profile
Please fill in correct email address to receive notification letter from NTHU Library
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A. Create Profile (cont’d)
Example:Conducted Oral defense on Dec 2017and submitted thesis on Jan 2018. The year of graduation is 106 and the year of publication is 107
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A. Create Profile (cont’d)
If space provided is not enough, please click on “+ Add” to add new fields
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Abstract: Both Chinese and English version are required
TOC with numbering: Pagination should be included.
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B. Upload PDF files
Full-text
Abstract (Chinese & English)
Tips:1、Full-text file format is limited to PDF2、You may click “View Fulltext” to preview the document after uploaded into system.3、Please click “Save” to proceed the next step after uploaded the documents completely. 4、 Please verify the document in security setting (incl. watermark and allow printing as high resolution).
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B. Upload PDF files (cont’d)
Read-only field
Click “Save” to proceed the next step
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Authorization(Hardcopy)
ElectronicAuthorization(Softcopy)
Print Copies
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C. Make authorization
License Format Access options (incl. period of closure)
Binding
NTHU LIBETD
Full text – NTHU & University System of Taiwan Authorized (Optional)
YESFull text – Worldwide Access
Abstract Closure for 5 years
PTD Closure for 5 years YES
National Central Library (Optional)
ETD Authorized (Optional) Refer to note
PTD Closure for 5 years Refer to note
Airiti Inc. (Optional) ETD Authorized (Optional) NO
ETD=Electronic Thesis/Dissertation PTD=Printed Thesis/Dissertation
License your T/D to the following organizations:
Recommended make authorization to all
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PTD (Printed Thesis/Dissertation)
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ETD (Electronic Thesis/Dissertation)
If postpone, please choose release date.
NTHU and University System of Taiwan Worldwide Access National Central Library Airiti Inc.
For “patent application” as reason, it is recommended to postpone at least 2 years
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Only apply to Electronic format. If Agree, please choose release date.
Note:All authorization letters need to be signed by advisors. Please inform your advisor about each release date of authorization at first. Please upload the theses and dissertation after obtaining the approval.
If Agree, please choose“Royalty payment” and “release date”
If you would like to delay public access of the hard copy thesis/dissertation for the National Central Library, please fill in「國家圖書館博碩士學位紙本論文【延後公開】申請書」and hand it in to the Division of Registration.
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D. SubmitPlease confirm that all steps completed before click on “Save and Submit“※ Cannot be accessed to make any changes after submit
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Submission processYour application will be reviewed by your Department at first, followed by the Library.
2 working days required
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Submission Procedure - C.U.P.S
• Convert Format1
• Upload2
• Print authorization form3
• Submit4
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Print authorization form
【Verified by】 2017.March.07Student:Prakash, SekarTitle:Rhodium-Catalyzed Alkenylation and Cobalt-Catalyzed Oxidative Cyclization Reactions via C–H Bond ActivationDepartment:Department of Chemistry
Congratulations! Your uploaded thesis/dissertation has passed the review.
Please bring the following materials to the Information Desk (counter no.4 on the 1st floor) in Main Library for the hard
copy thesis/dissertation hand-in procedure. The working hours are 8:00-12:00, 13:30-17:00 from Monday through Friday.
1. A hard copy of the thesis/dissertation and the authorization letters
2. The Authorization Letter to National Central Library with a handwritten signature (not required if you have not granted
access to National Central Library)
3. The Authorization Letter to Airiti Library with a handwritten signature (not required if you have not granted access to
Airiti Library)
Note:
1. For the electronic thesis/dissertation that has been uploaded and accepted by the Library, if there are any changes in the content,
or if you wish to delay public access or alter copyright license authorization, please fill in
“NTHU Dissertation Modification Request Form” and apply to the Acquisitions and Cataloging Division.
2. If you would like to delay public access of the hard copy thesis/dissertation for the National Central Library,
please fill in 國家圖書館碩博士論文延後公開/下架申請書and attach it to the hard copy thesis/dissertation. (not required for the hard copy for NTHU Library)
If your thesis or dissertation pass the review, the system will send an "The notification of approved Thesis/dissertation" email.
Please print out authorization form after receiving the approval notification email.
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Print out authorization form
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Print out authorization letters - NTHU ETD & PTD
Please sign in blue Ink
Please follow the instruction to bind the authorization form with your thesis or dissertation.
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Print out authorization letters - NCL ETD
Please follow the instruction to bind the authorization form with your thesis or dissertation.
Please sign in blue Ink
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Print out authorization letters - Airiti ETD
Please sign in blue Ink
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Submission Procedure - C.U.P.S
• Convert Format1
• Upload2
• Print authorization form3
• Submit4
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Important note Binding: Paperback
Authorization letters: Signed in Blue ink
Make consistent with your T/D title
• Cover page、Title Page、 Authorization forms
• Translate your T/D title in Chinese (put into Other Title)
• Important Dates
• The date of “Advisor’s Recommendation Letter” should be early than (or as same as) “Verification Letter from the Examination Committee”
• Submit T/D Hours
• Monday-Friday: 08:00- 12:00; 13:00-17:00
• Please contact with Nanda Branch if your department belongs to Nanda Campus.
• If modification is required for electrical T/D after the review has passed
• Fill in “NTHU Dissertation Modification Request Form” and contact Acquisition and Cataloging Division on 4/F Main Library
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Contact US• Information Desk
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• Library Website: http://www.lib.nthu.edu.tw
• Email: [email protected]
• Facebook: http://www.facebook.com/NTHULIB
Library Contact number
Main Library 03-5715131 #42995
The Humanities and Social Sciences Branch 03-5715131 #42814
Library Nanda Campus 03-5215131 #76361
http://www.lib.nthu.edu.tw/mailto:[email protected]://www.facebook.com/NTHULIB