Guideline for School Self-Evaluation

Unit on School Standards and Evaluation National University of Educational Planning and Administration

17-B, Sri Aurobindo Marg, New Delhi-110016 (INDIA)EPABX Nos. : 26565600, 26544800Fax : 91-011-26853041, 26865180

E-mail: usse@nuepa.orgWebsite: www.nuepa.org, www.nuepa.eduplan.nic.in

National University of EducationalPlanning and Administration

New Delhi

Evaluation for Improvement

National Programme on

School Standards and Evaluation

शाला �स�द्ध SHAALA SIDDHI

W

Core Team of Shaala SiddhiProf. Pranati Panda

Dr. Rasmita Das Swain

Dr. Akashy Kumar

Ms. Sonali Hazra

Ms. Saumya Saloni

Mr. Biswabasu Swain

Ms. Nandini Ganguli

Ms. Lalita

iGuideline for School Self-Evaluation

Unit on School Standards and Evaluation

NATIONAL UNIVERSITY OF EDUCATIONAL PLANNING AND ADMINISTRATION New Delhi

GUIDELINE FOR SCHOOL SELF-EVALUATION

Evaluation for Improvement

ii Shaala Siddhi

Published by the Registrar, National University of Educational Planing and Administration (NUEPA), 17-B, Sri Aurobindo Marg, New Delhi - 110016 and Designed by NUEPA and Printed at Viba Press Pvt. Ltd., Okhla Industrial Area, Phase-II, New Delhi - 110049

National University of Educational Planning and Administration (NUEPA) (Declared by the Government of India under Section 3 of the UGC Act, 1956)

© NUEPA First Published: August 2017

1Guideline for School Self-Evaluation

School Self-Evaluation

Self-Evaluation is considered as the nucleus of the school evaluation process. It facilitates the school to evaluate its critical performance areas. The school needs to follow the guideline to make accurate professional judgment.

The guideline is intended to facilitate the school self-evaluation process in a sequential and guided manner.

Key Questions School should Reflect upon before Proceeding for Self - Evaluation

• Howisourschoolcurrentlyperforming?

• Whatareourschoolstrengths?

• Whicharetheareasrequiringimprovement?

• Whatevidencedowehavetoknowthecurrentstatus?

• Howcanweevaluatetheperformanceofourschool?

• Whatmeasurescanwetakeforimprovingourschoolperformance?

Objectives of School Self-Evaluation

The school self-evaluation intends to:

• prepareandempowertheschooltorecognizeitsstrengthsandareasofimprovementinaplanned and guided manner;

• createacollaborativeculturewiththeactiveparticipationofallstakeholdersformakingprofessional judgment and decisions;

• Facilitate the school for continuous engagement and provide direction for incrementalactions.

GUIDELINE FOR SCHOOL SELF-EVALUATION

2 Shaala Siddhi

Who will do the School Self-Evaluation?

School as a whole should engage in the self-evaluation process. All the stakeholders including HeadTeacher/Principal,Teachers,Students,Parents,MembersoftheSMC/SDMC,andmembersof the immediate community should participate in the self-evaluation process. During theself-evaluationprocesstheschoolmayconsulttherespectivestakeholdersofrelevantareastotake specific decisions.

What is the Duration of the Self-Evaluation Process and Uploading Dashboard to the Web portal?

Self-evaluationshouldbeconsideredasacontinuousprocess. It ismosteffectivewhenit isintegratedintothedaytodayfunctioningoftheschool.Thedurationoftheself-evaluationprocessmayrangefrom2-6monthsaccordingtothecontext,sizeandneedoftheschool.Alltheschoolsareexpectedtocompletetheself-evaluationprocessanduploadtheDashboardasandwhentheyareready.However,alltheschoolsneedtocomplywiththedeadlinefortheself-evaluationprocessasdecidedbythestate.

Process of School Self-Evaluation

Building Preparedness

Building preparedness is an essential prerequisite of the school self-evaluation process. The school should reflect and act upon the following points to prepare itself for self-evaluation process.

1. Theobjectivesofschoolself-evaluationanditslong-termadvantagesforschoolimprovementshouldbediscussedamongstallthestakeholders;

2. Allmembersoftheschoolshouldreadtheframeworkcriticallyandunderstanditintruespirit;

3. The school should provide opportunities for open and frank discussion;

4. Theschoolmayconsultrelevantandmandatedpolicies,governmentorders,etc.andtheinitiativesundertakenbythestate;

5. Transparencyandobjectivityshouldbeemphasized.

3Guideline for School Self-Evaluation

The school should undertake the following steps for the self-evaluation process;

Step – 1

Initiating Self-Evaluation Process for Key Domains

1.1 Inordertoinitiatetheself-evaluationprocess,theschoolshould:

• Initiatethedeliberationsoneachkeydomainseparately;

• Deliberateupontheintroductionofeachkeydomain,discussitssignificanceandstructure;

• Discussthereflectivepromptswhicharebroadbasedquestionstopreparethemforarobustself-evaluationprocess;

• Fillup the factual informationofeachkeydomain; the factual information ismeant forself-use of the school;

• Understandandanalysethesignificanceofeachcorestandardasameasurablepointundertherespectivekeydomain;

• Interpret the core standards by using descriptors written in a hierarchical manner(Level1/2/3).

Step – 2

Making Professional Judgment

2.1 Schoolshouldmakeajudgmentagainsteachcorestandardbyreferringtobothfactual information as well as sources of evidence;

2.2 Schoolshouldcollectandrefertosourceofevidenceonthebasisofwhichitcandecidethe level. It should also compile a list of the sources of evidence used to support its decision under the following categories:

• ReferentialEvidence(Norms/Guidelines/Register/Governmentorders);

• Supportiveevidenceavailableintheschool;

• Evidencesthataschoolneedstocreate(Classroomobservation,capturingthevoicesoflearners,ParentsandSMC).

2.3 Schoolshouldmakejudgmentofplacingitselfataparticularlevelofacorestandardbyanalysingthedescriptors,andwhiledoingsorefertofactualinformationandsourcesofevidence for ascertaining its level;

4 Shaala Siddhi

2.4 Schoolshouldtakeacollectivedecisionwhileplacingitselfatanyparticularlevelofacorestandard.

Step – 3

Response Matrix

Identifying and Recording Status of School Functioning

3.1SchoolneedstorecorditsjudgmentintheResponseMatrixprovidedforeachkeydomain.TheResponseMatrixwouldtherebyprovideacompletepictureofthelevelatwhichtheschooliscurrentlyfunctioningintherespectivekeydomain;

3.2ReferringtotheResponseMatrixofeachkeydomain,schoolshouldidentifytheareaofimprovementandprioritizethemasLow,MediumandHigh(L/M/H).(Note:Thedecisionsrelatedtoprioritizationwilldependontheimmediateneedsoftheschool,requirementsofgovernmentpolicies, local situationsandtheschool’sownconstraintsandresources).Accordinglytheschoolshouldproposeaction/sitwouldtakeoverthenextthreeyears(year1,2and3)forimprovingwithrespecttoaparticularcorestandard;

3.3Schoolshouldidentifytheareaofimprovementagainsteachcorestandard.Forthis,theschool should emphasise on the gaps in the level it has marked itself at and also select the action/srequiredforimprovementfromthehigherlevel/s;

3.4Schoolshouldrecordinnovation/sundertaken,if;

• itsperformancelevelagainstanycorestandardisevenbeyond/higherthanlevel3;

• itfollowsanyotherinnovativepracticesrelatingtothedomain;

3.5 School should use the factual information, filled in response matrix and planning forimprovementtableasrecordsforfillinguptheDashboard.

5Guideline for School Self-Evaluation

Step – 4

Filling up School Evaluation Dashboard in Hard Copy

Please keep the hard copy of the Dashboard in the school along with domain

specific information

4.1 Basic Information of the School

Thebasic informationof the school is anessential prerequisite toderive anoverviewof theschool.Thebasicinformationaboutlearners,learningoutcomesandteachersareinterlinkedtothekeyperformanceareasoftheschool.

Demographic Profile

• Learners’ demographic profile provides a holistic picture of the social, economic andcultural composition of learners of the school. It promotes the culture of understanding thetypeoflearnersattendingtheschools;

• SchoolshouldprovidethenumberofstudentsbelongingtoSC,ST,OBC,GeneralandMinority.Thenumberofminoritystudentsshouldnotbeaddedtothetotal.

Learners’ Profile & Learning Outcomes

• Learningoutcomesdeterminetheprogress,developmentandattainmentofthelearners.It is also an important determinant for reflecting the performance level of the school;

• School should provide the learning outcomes of the learners against each class bycalculating the percentage and placing them under respective ranges (<33, 33-40,41-50,51-60,61-70,71-80,81-90,91-100).Fore.g.ifthereare50studentsinclass1st

outofwhich2students(fourpercent)havegot10(20percent)and12(24percent)marks. This implies that4per cent students fall in the categoryofbelow33percentmarks;

• ThelearningoutcomesshouldbebasedontheAnnualconsolidatedreport(FinalResult ofoneacademicyear).

Forexample,iftheschoolisfillinguptheDashboardatanytimeoranymonthofanacademicyear,itismandatoryfortheschooltouseonlyavailablefinalannualconsolidatedreports(Reportofpreviousacademicyear).

6 Shaala Siddhi

Annual Attendance Rate

Boys TotalAnnualAttendanceofBoys

AnnualAttendanceRate=--------------------------------------------------×100

No.ofBoys×NoofInstructionalDays

6200

AnnualAttendanceRate=----------------×100

30x220

=93.94%

Girls

TotalAnnualAttendanceofGirls

AnnualAttendanceRate=------------------------------------------------×100

No.ofGirls×NoofInstructionalDays

3650

AnnualAttendanceRate=----------------×100

20x220

=82.95%

Total Total Annual Attendance of Students

AnnualAttendanceRate=-----------------------------------------------------×100

No.ofStudents×NoofInstructionalDays

9850

AnnualAttendanceRate=----------------×100

50x220

=89.55%

Class-wise Annual Attendance Rate

• The annual attendance rate reflects the consistency of learners in attending andparticipating in the schoolingprocess. Theattendanceof learners is closely linked totheirprogress,attainmentandallrounddevelopment;

• Theschoolshouldcalculatetheclass-wiseannualattendancerateofthestudents(boysandgirlsseparately)fromattendanceregisters;

• Theschoolshouldprovideclasswiseannualattendanceofallstudents.ForExample,iftheschoolisfillinguptheDashboardatanytimeormonthofanacademicyear,itismandatoryfortheschooltorefertotheannualattendanceofthestudents’referringtotheattendancerecordsofthepreviousacademicyear.

AnnualAttendanceRate= Total Annual Attendance of all Students

x100

Totalno.ofStudentsxAnnualInstructionalDays

(ExampleforAttendanceRatecalculation):

Suppose,

ThetotalnumberofprescribedInstructionalDays=220

TotalAnnualAttendanceof50studentsofaparticularclass=9850

No.ofBoys=30,TotalAnnualAttendanceofBoys=6200

No.ofGirls=20TotalAnnualAttendanceofGirls=3650

Note:Annualattendancerateofboysandgirlswillbecalculatedseparately.

7Guideline for School Self-Evaluation

# Attendancerateistheaverageattendanceofallthestudentsonalltheinstructionaldaysofthe school.

# Class wise annual attendance rate reflects the consistency of learners in attending theschool.Itisalsoimportantbecausestudentsaremorelikelytosucceedinacademicswhentheyattendschoolconsistently.

# Thustheannualattendanceratedirectlyimpactsthelearningoutcomesoftheclassasawhole.

Performance in Key Subjects

Rationale

• Theperformanceinkeysubjects(Annual)reflectstherelativeachievementofthestudentsacrossthekeysubjects;

•Italsoprovidesinformationonthesubject/sinwhichtheschoolisconsistentlyshowinglowperformanceandmayneedimprovement;

• Itisalsocloselylinkedtotheoverallperformanceoftheschoolacrossalldomains.

Instruction

• Schoolshouldprovidethetotalnumberofstudentsalongwiththepercentageofstudents’performanceinkeysubjects/streamsnamelyLanguageI,LanguageII,Math,ScienceandSocialSciencebyplacingthepercentagesofstudentsundereachgrade(A,B,C,D,E)accordingtothecriteriagivenbelow;

Criteriatofillingrade-wiseperformanceofstudents

GradeA:percentageofstudentswhohaveachieved81–100marksinkeysubjects

GradeB:percentageofstudentswhohaveachieved61–80marksinkeysubjects

GradeC:percentageofstudentswhohaveachieved41–60marksinkeysubjects

GradeD:percentageofstudentswhohaveachieved33–40marksinkeysubjects

GradeE:percentageofstudentswhohaveachieved00–32marksinkeysubjects

8 Shaala Siddhi

Teachers’ Profile

Rationale

• Teachers’professionaltrainingiscriticalforensuringqualityofschooleducationandisthemostimportantschool-baseddeterminantofstudents’academicsuccess;

• The teachers’ absence from the school for any reason- be it any kind of leave that isofficiallysanctioned,onduty,forattendingtrainingorisunauthorisedimpactthelearners’performance and overall school performance.

Instruction

• Alltheteachers,regularaswellascontractual,aretobeconsideredforprovidinginformationunderthemaleandfemalecategory;

• School shouldprovide thenumberof teachers in each category currently serving in theschool:a)Male(TrainedandUntrained);b)Female(TrainedandUntrained),c)Total(TrainedandUntrained);

#Trained teachersare thosewhohaveadegreeor adiploma in teachingasperNCTEnorms;

• Inthe long leave(morethanonemonth)column,theschoolhastoprovide informationaboutthenumberofteacherswhohaveavailedtotalleaveofonemonthormoreatastretchorinpartsduringthepreviousacademicyear;

• Fortheshortleave(uptooneweek)column,theschoolshouldspecifynumberofteacherswho have availed leave up to one week or up to one month at a stretch or in parts during thepreviousacademicyear.

4.2 School Evaluation Composite Matrix

Rationale

• The school evaluation Composite Matrix provides the consolidated performance of theschoolacrossthesevenkeydomains;

• Thecompositematrixshouldbeviewedinterlinkingitwiththebasicinformationoftheschool for a comprehensive understanding of its performance level;

9Guideline for School Self-Evaluation

• Thecompositematrixalsoenablesandempowerstheschooltomanagethechangeprocessthrough prioritisation of core standards.

Instruction

• Theschoolshouldfilluponlythe‘Self’columninthecompositematrix;

• Schoolshouldfillupthelevel(Level1/2/3)againsteachcorestandardbyreferringtotheresponsematrixoftherespectiveKeydomain;

• Theschoolshould fillup ‘Prioritize theareaof Improvement’columnby referringto the‘PlanningforImprovement’tableofeachkeydomain.

4.3 Action for Continuous School Improvement Plan (ACSIP)

ThispartoftheDashboardfocusesonactionstobeundertakenbytheschooltomovetowardsthe goal of school improvement.

Mission Statement

Asa follow-up to school self-evaluation, the school should articulate andwrite the ‘MissionStatement’.Missionstatementoftheschoolisacollectiveperspectivetosettheachievablegoalsfor improvement.

Rationale

MissionStatementsetstheachievablegoalsandprovidesdirectionforthesame.

Instruction

Themissionstatementshouldbe:

• writtenonthebasisofschoolself-evaluation;

• oftwoorthreelines(20to50words);

• Revisitedandupdatedannually.

10 Shaala Siddhi

Area of Improvement

TheShaalaSiddhiprogrammevisualizes‘Schoolevaluationasthemeansandschoolimprovementasthegoal’.Inordertotranslatethis,theschoolisexpectedtohighlighttheareasofimprovement.Whileemphasizing theareaof improvement, the school should takea collectiveperspectivebasedon theprioritizationof the core standardsof the respectivekeydomains, themissionstatement,andpossibleactionschoolcanundertakewiththesupportofsystemandconcernedofficials.

Instruction

• Basedontheprioritisationofthecorestandards(High,MediumandLow)underrespectivekeydomains,schoolshouldproposetheareaofimprovement;

• Theschoolshouldfurthercollectively identify thespecificcorestandardsthatmay needimmediateactionandareachievablewithinthedefinedtimeline;

• Someoftheareasofimprovementmayrequireshorttimewhileothersmaytakelongertobringimprovement.

Proposed Action

Rationale:

The proposed action refers to the defined activities through which the school can bringimprovement.

Instruction:

• Theproposedactionshouldberealisticandfeasible;

• Thehigherlevel/sdescriptorofthecorestandardmustbeusedforproposingaction.

Support Needed

Rationale

Schoolasadynamicinstitutionrequirescontinuoussupportforitsimprovement.Supporttotheschoolonthebasisofitsneedsisessentialforitsnurturancealso.

11Guideline for School Self-Evaluation

Instruction

• Schoolshouldmentionthespecificsupportneeded;

• Schoolshouldspecifythesupport,ifneeded,withinandfromcluster,blocks,districts,statelevelofficials,neighbouringschoolsandotherinstitutions;

• Schoolmayseekthesupportofthecommunityanduseotheravailableresources.

Action Taken

Rationale

The action taken refers to the steps taken to achieve the desired changes and improvement of the respective core standard.

Instruction

• Theschoolshouldspecifytheaction/s,ifany,takenearlierinconnectionwiththeproposedaction;

• Theschoolmayspecifyanyactionthatisalreadyundertaken,iscontinuing,orhasbeeninitiated corresponding to the proposed action;

• Theschoolmaytakeactionasacontinuousprocessinadditiontoproposedaction;

• Inordertobringchangeandmanagetheschoolimprovementprocess,schoolshouldalsopronouncetheactiontakenbythemtoachievetheimprovementoflevelsofdiversecorestandards.

4.4 Celebrating Change

ThemaintenetoftheShaalaSiddhiinitiativebeing‘SchoolEvaluationasthemeansandSchoolImprovementasthegoal’,itisimportanttocelebratechangeandinitiateacultureofensuringcontinuous improvement.Thiswouldnotonlymotivatetheschooltocontinueon its journeyof improvementbutalsoencourage the larger community to imbibe this culture. Inorder tomeetthisenditisproposedthataspecialeventbeorganizedacrossthenationwithallschoolscelebratingchangeduringthesameday/s.

12 Shaala Siddhi

Step – 5

Uploading School Evaluation Dashboard to the Web Portal

Web address: www.shaalasiddhi.nuepa.org

• KindlyrefertotheUserManualforoperatingShaalaSiddhiWebportalfordetailedinformation.

• KindlyfillthehardcopyoftheDashboardforyourconvenience,beforeuploadingthe school Self-evaluation Dashboard to the Web Portal.

PleasefollowtheseinstructionswhilecreatingtheUserIDandgeneratingPIN(OTP),Password.

Instruction

• Thiswebsiteshouldbeusedonlybyauthorizedpersonneloftheschool.

• SchoolhastoinsertURLhttp://www.shaalasiddhi.nuepa.org intheaddressbar.

• Homepageofthewebportalwillappearonthescreen.

Step 1

5.1. Ifyouareafirsttimeuserclickonnewuser;

5.2. Schoolsshouldloginonlythroughtheschoolleveluser;

5.3. Enteravalid11digitUDISECode(Example:ForSchooluserelevendigitUDISEcode);

5.4. Enterallmandatoryfields;

5.5. TogenerateaUniquePIN(OTP)entereitherMobileNo.orEmailIDorBoth;

5.6. AfterthesuccessfulPIN(OTP)generation,enterthevalidPIN(OTP)that isreceivedon

yourMobileNo./EmailIdtoproceedfurther;

Note:Ifyoudon’treceivePIN(OTP)within120seconds,clickonRegeneratePIN(OTP)button.

5.7. ClickonSubmit;

a) IfyouhaveenteredvalidsixdigitsPIN(OTP),youwillberedirectedtothenextStep;

b) IftheenteredPIN(OTP)isinvalid,youwillbeshownamessagesaying‘InvalidPIN(OTP)’;

c) PleasesaveyourloginId,PasswordandPIN(OTP)forfutureuse;

13Guideline for School Self-Evaluation

d) Incaseyouforgetyourpasswordyoucanregenerateyourpasswordbyenteringyour

UDISEcodeandPIN(OTP)byclickingon‘forgetpassword’.Alsonotethatifyouforget

yourOTPkindlyrefertoyourregisteredMobileNo.orEmailID;

e) IfyouareunabletorecallyourregisteredmobileNo.orEmail IDyoucancontactthe

administrator.

Step 2

5.8. Enternewpasswordandconfirmnewpassword;

(Rule:Passwordlengthshouldbebetween8to10characters,mustcontainatleastonelower case letter,oneupper case letter,onedigit andone special character.Allowedspecialcharactersare!@#$%^&*()+=)

(Ex:Nav@2012)

a)Onsuccessfulcreationofpassword,youwillberedirectedtothehomepage;

b) If the password entered does not confine to the Rule (Refer Point 5.8), a validationmessagewillbeshown;

c) Afterthesuccessfulcreationofthepassword,schoolscannowclickontheicononthelefthandoftheirscreenandsequentiallyfilluptheDashboard;

d) For the successful completionof each step school needs to clickon submit and thenproceedtonext;

e)Afterthesuccessfulsubmissionofeachstep,statuswillturngreenontheHomeicon.

Step 3

5.9. Remember,afterfinalsubmission,youcannoteditorchangeany informationontheDashboard.Incase,schoolwantstoeditthedataafterfinalsubmissiontheycancontacttheadministratorandplacearequesttounfreezethedatabyclickingonthemanageuser icon;

5.10. Schooluserscansavetheirself-evaluationreportinvariousformatslikePDFandExcel;

5.11. Allwebportalrelatedqueriescanbeemailedtousse@nuepa.org.

Note:

• Kindlyfilltheinformation(StudentsandTeachers)ofthepreviousyear(2015-16)andforevenkeydomainsselectthecurrentyear(2016-2017).

• Youarerequestedtoreadtheheadingscarefullybeforefillingtheinformationin each step.

14 Shaala Siddhi

W

Core Team of Shaala SiddhiProf. Pranati Panda

Dr. Rasmita Das Swain

Dr. Akashy Kumar

Ms. Sonali Hazra

Ms. Saumya Saloni

Mr. Biswabasu Swain

Ms. Nandini Ganguli

Ms. Lalita

Guideline for School Self-Evaluation

Unit on School Standards and Evaluation National University of Educational Planning and Administration

17-B, Sri Aurobindo Marg, New Delhi-110016 (INDIA)EPABX Nos. : 26565600, 26544800Fax : 91-011-26853041, 26865180

E-mail: usse@nuepa.orgWebsite: www.nuepa.org, www.nuepa.eduplan.nic.in

National University of EducationalPlanning and Administration

New Delhi

Evaluation for Improvement

National Programme on

School Standards and Evaluation

शाला �स�द्ध SHAALA SIDDHI