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DES Census/National Minimum Data Set Advice V 1.0 Disclaimer This document is not a stand-alone document and does not contain the entirety of Disability Employment Services Providers' obligations. It should be read in conjunction with the Disability Employment Services Grant Agreement and any relevant guidelines or reference material issued by the Department of Social Services under or in connection with the Disability Employment Services Grant Agreement. DES Census / National Minimum Data Set Advice TRIM ID: D18/218923 Arc Record Number: D18/405843 Effective Date: 1 July 2018 1
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Page 1: Guidelines for Negotiating and Updating an …€¦ · Web viewDES Census/National Minimum Data Set Advice V 1.0 DisclaimerThis document is not a stand-alone document and does not

DES Census/National Minimum Data Set Advice

V 1.0

DisclaimerThis document is not a stand-alone document and does not contain the entirety of Disability Employment Services Providers' obligations. It should be read in conjunction with the Disability Employment Services Grant Agreement and any relevant guidelines or reference material issued by the Department of Social Services under or in connection with the Disability Employment Services Grant Agreement.

DES Census / National Minimum Data Set AdviceTRIM ID: D18/218923Arc Record Number: D18/405843

Effective Date: 1 July 20181

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Table of Contents

DES Census/National Minimum Data Set Advice 1

Background 3Purpose of this Document 3Collection of Information 3Census/NMDS Data collection Monitoring 3Guide to Entering survey information 4System weekly updating process 8Detailed question information 9Tips on entering data 15Links and further information 19Attachment A: Job seeker questionnaire for the Census/NMDS collection 22

DES Census / National Minimum Data Set AdviceTRIM ID: D18/218923Arc Record Number: D18/405843

Effective Date: 1 July 20182

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DES Census/National Minimum Data Set Advice

Document Change History

Version Effective Date End Date Change and Location

1.0 1 July 2018 Category: Original version of document

Background

Each year the Australian Government and all state and territory governments contribute to a National Minimum Data Set (NMDS) about specialist disability services, which forms part of the National Disability Agreement. The NMDS is collated by the Australian Institute of Health and Welfare (AIHW) into a national report.

More information about the NMDS is available on the AIHW website

The NMDS was created to ensure better planning for the provision of specialist disability and other support services. Also known as the census data collection, the NMDS collection includes services that were provided within the financial year, e.g. 1 July 2014 to 30 June 2015, under the Disability Employment Services – Employment Support Service (DES-ESS) programme.

Services provided under the Disability Employment Services – Disability Management Service (DES-DMS) program are not in scope. Providers without a DES-ESS contract do not need to submit NMDS data.

Purpose of this Document

The purpose of this document is to assist DES-ESS providers in entering Census/NMDS collection data onto the Employment Services System. It provides an overview on how to submit data, when to submit data and defines questions and codes

Collection of Information

All survey information for the financial year collection must be submitted using the Employment Services System. Ten questions must be answered for each job seeker serviced by providers. This job seeker information can be provided at any time during the financial year and up to approximately two months after the end of the financial year (up to the end of August).

See Attachment A: Job seeker questionnaire for the Census/NMDS collection, page 24 for a printable list of job seeker questions.

Each site that a provider operated for the financial year also requires some information to be recorded in the survey section of the Employment Services System.

The data collection for the Census/NMDS will continue into the future, unless providers are formally advised otherwise.

Census/NMDS Data collection Monitoring

The DES-ESS Census completion rates will be monitored by the Department after 30 June. Account Managers will be made aware of any poor completion rates by providers.

DES Census / National Minimum Data Set AdviceTRIM ID: D18/218923Arc Record Number: D18/405843

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Guide to Entering survey information

NMDS collections on the Employment Services System:

To access a Census/NMDS collection, login to the ESSWeb and navigate to: Providers & Contracts > Survey > Search.

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On the Search page, select the appropriate survey: for example, “FY 14/15 DS NMDS Survey” for the 2014-15 financial year survey, or “FY 13/14 DS NMDS Survey” for the 2013-14 survey.

Job Seeker Survey Search Results:

Job seeker survey:

In this example the job seeker survey component is selected, from the drop down menu then chose the Organisation and Site and then click the Search button. On the right, all the jobseeker surveys will appear for the selected site (pending, completed and in progress). To complete a survey you must select a pending or in progress status survey by adding a tick in the box and clicking the Details button. Alternatively, you can select a specific Request ID number by clicking on the hyperlink.

Note: By default, search results show the first 50 records. Click Load More at the bottom left to show more records. The Load More button will be unusable if all records are currently being displayed.

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After selecting the Details button, you will be taken to the survey questionnaire section, where the questions for each job seeker are answered. Select the answer from the drop down menu and select the Submit & Next Question button to move to the next question until the final question is answered.

To change or submit a response, select the question under Response details. To select a specific question, click on the question ‘Seq No’ hyperlink. Select an answer from a drop-down list and click Submit & Next Question. The status of the question should change from INCO to SUBM. You can change or delete responses at any time up until the survey due date (usually in August).

The job seeker or site record will be marked COMP (completed) in the Search Results screen when all questions associated with the job seeker or site have been submitted.

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Outlet/Site Survey Search Results:

Outlet/Site Survey:

In this example the Outlet/Site survey component is selected, from the drop down menu. Chose the Organisation and Site and then click the Search button. On the right, surveys will appear for the selected site (pending, completed and in progress). To complete a survey you must select a pending or in progress status survey by adding a tick in the box and clicking the Details button. Alternatively, you can select a select specific Request ID number by clicking on the hyperlink.

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ESSWEB Screen Shot:

After selecting the Details button, you will be taken to the survey questionnaire section, where the questions for each site is answered. Select or insert each answer from the drop down menu and then select the Submit & Next Question button to move to the next question until the final question is answered.

To change or submit a response, select the question under Response details. To select a specific question, click on the question ‘Seq No’ hyperlink. Select or insert a response in the Answer field and click Submit & Next Question. The status of the question should change from INCO to SUBM. You can change or delete responses at any time up until the survey due date (usually in August).

Note: Questions 3-9 are Numeric value questions, please read the question and answer accordingly.

If a particular site is displayed multiple times (e.g. the site delivers multiple specialist services), then enter the applicable site information into one of the records and leave the other record(s) blank. Data only needs to be entered once per physical site.

Further information is available from the Learning Centre Webinar, located at the ECSN Learning Centre. https://learningcentre.employment.gov.au/ see section 6.2 on page 19

Note: This session was created for use in the previous ESS Smart client; please use this recording only as a guide when completing the DES survey on the current ESSWeb page.

See also: Tips on entering data, page 17 for more information on how to display incomplete records only and how to limit searches to specific job seekers and contracts.

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System weekly updating process

The Census/NMDS collection on the Employment Services System updates every weekend. New job seekers and new sites will not be displayed on the survey system until the weekend after they are commenced or opened in the system.

Collection timing

Each Census/NMDS collection covers data over the financial year. While job seeker data can be inputted throughout the year, site data should be entered during the first two months (July to August) following the end of the financial year.

Collections will be due around the end of August.

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Current Financial Year (FY) Next Financial YearJul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecInput previous FY site data

Input current FYsite data

Input current FY job seeker dataInput next FY job seeker data

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Detailed question information

The following information has been adapted from the AIHW Disability Services NMDS Data Guide, available from AIHW website

Only questions that need to be completed by DES-ESS providers have been listed in this Advice document.

‘Service type outlets’ are the equivalent of DES-ESS sites.

Site/outlet questions1.1 Agency Sector

Question G: What is the agency sector for this site/outlet?

Defined as: The type of government or non-government sector to which the funded agency (or site/outlet) belongs, not where the funding comes from.

Answer: Government

1. State / Territory

Non-government2. Income tax exempt (charity)3. Non-income tax exempt

Guide for use:

Income tax exempt (charity): an income tax exempt charity is a charity that has been endorsed by the Australian Taxation Office as exempt from income tax. As well as being exempt from paying income tax, an income tax exempt charity does not have to lodge income tax returns unless specifically requested to do so by the Australian Taxation Office.

Non-income tax exempt: charities that are not endorsed by the Australian Taxation Office as being exempt from paying income tax are classified as non-income tax exempt (code 4). Normal private businesses without income tax exemptions should also use this answer.

Where a site has a formal relationship with a higher level funded agency then the agency sector of the higher level funded agency should generally be recorded.

1.2 Full financial year of NDA funding

Question 2: Has this site/outlet been funded for the full financial year?

Defined as: Whether the site has received funding for the full financial year.

Answer:

1. Yes2. No

Guide for use: This question is asking whether a site was funded for the full financial year. For example:

o if a site started receiving funding in December but intends subsequently to operate for 52 weeks per year, please record ‘No’ for this question, and record ‘52’ for site question 3 (weeks per year of operation).

A site may be funded for the entire financial year but only operates for part of the year. If this applies to your site please indicate that you are funded for the full financial year and indicate (in site question 3) the number of weeks you actually operate. For example:

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o if a site receives funding for the full financial year but only operates for four school holiday periods of 2 weeks each, please record ‘Yes’ for this question, and record ‘8’ for site question 3 (weeks per year of operation).

1.3 Weeks per year of operation

Question 3: How many weeks per year does this site/outlet usually operate?

Defined as: The number of weeks per year that the site usually operates.

Answer: 1–52 The actual number of weeks per year 90 No regular pattern of operation through a year

Guide for use: Number of weeks of operation, rounded up to the nearest whole week. Please record ‘90’ (‘no regular pattern of operation through a year’) if the site does not have a

regular pattern of operation; for example, an outreach site that only operates on an as–needs basis for the job seekers.

A site is considered to be operating whenever services are provided to job seekers e.g. if your site closes for only 2 weeks over the Christmas period you should indicate that you operate for 50 weeks per year.

This question is seeking information about the usual weeks of operation of a site. If a site received funding from September but intends to operate for 52 weeks per year, please record ‘52’ for this question, and record ‘No’ for site question 2 (full financial year of NDA funding).

1.4 Days per week of operation

Question 4: How many days per week does this site/outlet usually operate?

Defined as: The number of days per week that the site usually operates.

Answer: 1–7 The actual number of days per week90 No regular pattern of operation through a week

Guide for use: Number of days of operation, rounded up to the nearest whole day. Please record ‘90’ (‘no regular pattern of operation through a week’) if, for example, a service

will be made available to a job seeker after hours only upon request (e.g. a site operates office hours Monday to Friday and has staff on call outside these hours).

A site is considered to be operating whenever service is provided to job seekers, e.g. if your site is open for 4 days per week for service provision to job seekers and 1 day per week for management/administration then your site should indicate that it operates 4 days per week.

1.5 Hours per day of operation

Question 5: How many hours per day does this site/outlet usually operate?

Defined as: The number of hours per day that the site is usually open for the provision of service (not the number of hours staffed).

Answer: 1–24 The number of hours per day90 No regular pattern of operation through a day

Guide for use: Number of hours of operation, rounded up to the nearest whole hour. Please record ‘90’ (‘no regular pattern of operation through a day’) if, for example:

o the site operates for flexible hours, e.g. on call or outreach duties

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o the site has different weekday and weekend operation patterns. A site is considered to be operating whenever service is open to job seekers (e.g. if your site is

staffed between the hours of 9am–5pm but is only open for job seekers between 10am–3pm you should indicate that you operate for 5 hours per day).

Site questions 3–5 are asking about the amount of time the site is generally open for service provision to job seekers.

1.6 Staff hours (reference week)

Questions 6a–6b: What were the total hours worked by staff (including those worked by contracted staff) and volunteers on behalf of this site/outlet in the 7-day reference week preceding the end of the reporting period?

Defined as: The actual total hours worked by staff on behalf of the site, including contracted staff and volunteers for the 7-day reference week preceding the end of the reporting period. For example, the reference week for the 2013-14 Census/NMDS is from 23-30 June 2014 inclusive.

Separate figures should be entered for paid staff and unpaid staff (where applicable).

Paid staff: include paid hours worked by staff (including hours worked by contract staff) employed on a permanent, part-time or casual basis under an employment or other contract.Unpaid staff: include unpaid hours worked by staff, volunteers or students and others who do not receive payment for the work which they perform on behalf of the site.

Answer: 5a Paid staff: 0–99999 hours worked

5b Unpaid staff: 0–99999 hours worked

Guide for use: This question should be completed separately for both paid staff and unpaid staff (including

volunteers). This question is asking for actual staff hours worked for the 7-day week preceding the end of the reporting period, not full-time equivalents or rostered weekly hours.

Staff hours should be rounded up to the nearest whole hour.Inclusions and exclusions for the calculation of staff hours worked on behalf of this site:

Include:o Staff hours worked by administrative staff, managers etc. (i.e. indirect staff relating to this

site).o Staff hours worked by Board members relating to DES.o Staff hours worked on committees or at meetings relevant to DES.o Staff hours worked as paid overtime (to be included with paid staff hours).o Staff hours worked as unpaid work by usually paid or contract staff (to be included with

unpaid staff hours).o Staff hours worked by staff contracted to clean premises. o Staff hours worked by staff receiving training relevant to DES.o Staff hours worked while travelling to a location to assist/visit a job seeker.

Exclude:o Staff hours for workers on leave (including public holidays, paid/unpaid sick leave, i.e. this

question relates to staff hours worked, not staff hours paid for).o Staff hours normally worked in positions that are currently vacant.o Staff hours allocated to non-DES-ESS job seekers.

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For providers with multiple sites (and where staff hours per site are not known), all staff should be apportioned across sites. To apportion staff across different sites it is recommended that providers:o use fortnightly rosters as a starting pointo apportion total staff hours across employment and other programmes o divide this figure by two to get weekly staff hours for the week preceding the end of the

reporting period; ando record the apportioned staff hours to the relevant site.

This question is asking for hours worked by staff on behalf of this site both directly delivered to job seekers and on behalf of this site more generally (e.g. indirect hours such as related committee meetings).

1.7 Staff hours (typical week)

Questions 7a–7b: What were the hours worked in a typical (or average) 7-day week by staff (including those worked by contracted staff) and volunteers on behalf of this site/outlet?

Defined as: The hours worked in a typical 7-day week by staff on behalf of the site, including contracted staff and volunteers over the reporting period.

This question is designed to enable sites to reflect that the staff hours (reference week) indicated in site question 6 may not be typical.

Separate figures should be entered for paid staff and unpaid staff (where applicable).

Paid staff: include paid hours worked by staff (including hours worked by contract staff) employed on a permanent, part-time or casual basis under an employment or other contract.Unpaid staff: include unpaid hours worked by staff, volunteers or students and others who do not receive payment for the work which they perform on behalf of the site.

Answer: 7a Paid staff: 0–99999 hours worked

7b Unpaid staff: 0–99999 hours worked

Guide for use This question should be completed separately for both paid staff and unpaid staff (including

volunteers). Staff hours should be rounded up to the nearest whole hour. If your site has usual or typical weekly staff hours, please indicate this in the response to this

question. Include staff hours for staff who were on leave during the reference week and staff hours for

positions that are usually filled but are currently vacant (on a short-term or temporary basis only).

For further details on inclusions and exclusions for the calculation of staff hours, refer to section 1.6, page 121.

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Job seeker questionsThe following section contains question definitions and information on job seekers, which need to be answered for each job seeker.

See Attachment A: Job seeker questionnaire for the Census/NMDS collection, page 24 for a printable list of job seeker questions that you can use during job seeker interviews as part of your regular business practices.

Job seeker IDs and names will be automatically populated for each of your organisations sites. New job seekers take up to one week to display on the system after commencing in DES-ESS.

Job seeker information can be collected either by interviewing job seekers or via direct observation. We recommend that the Job Seeker Survey questions be conducted at the initial interview between the provider and participant, or at least within the first few contacts, it would alleviate any issues regarding participants exiting or transferring from DES or to another provider.

2.1 Communication method

Question 8: What is the job seeker’s most effective method of communication?

Defined as: The method of communication, including sign language, most effectively used by the person.

Answer: 1 Spoken language (effective)2 Sign language (effective)3 Other effective non-spoken communication (e.g. Canon Communicator,

Compic)4 Little or no effective communication

Guide for use: The communication must be effective in that the person must be able to communicate more

than just basic needs, to unfamiliar people, using the method. If communication method varies over time and it is difficult to say what the usual method is,

please report the most effective method during the reference week (the 7-day period between 24–30 June inclusive.)

2.2 Support needs

Questions 9a – 9i: How often does the job seeker need personal help or supervision with activities or participation in the following life areas?

Defined as: The need for personal help or supervision in each of the areas of:a. Self-care—activities such as washing oneself, dressing, eating and/or

toiletingb. Mobility—moving around the home and/or moving around away from home

(for instance, using public transport), getting in or out of bed or a chairc. Communication—making self understood by strangers/family/friends/staff,

in own native language or most effective method of communication if applicable, and understanding others

d. Interpersonal interactions and relationships—including, for example, actions and behaviours that an individual does to make and keep friends and relationships, behaving within accepted limits, coping with feelings and emotions

e. Learning, applying knowledge and general tasks and demands—understanding new ideas, remembering, solving problems, making decisions,

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paying attention, undertaking single or multiple tasks, carrying out daily routines

f. Education—for example, the actions, behaviours and tasks an individual needs to perform at school, college or any educational setting

g. Community (civic) and economic life—for example, participating in recreation and leisure, religion and spirituality, human rights, political life and citizenship, and economic life such as handling money

h. Domestic life—for example, the actions and tasks an individual needs to perform when shopping, organising meals, cleaning, disposing of garbage, housekeeping, cooking and home maintenance. (this does not include care of household members, animals and /or plants)

i. Working life—for example, undertake the actions, behaviours and tasks an individual needs to obtain and retain paid employment

Answer: The person can undertake activities or participate in this life area with this level of personal help or supervision

1. Unable to do or always needs help or supervision in this life area.2. Sometimes needs help/supervision in this life area.3. Does not need help or supervision in this life area but uses aids and/or equipment.4. Does not need help or supervision in this life area and does not use aids and/or equipment.

Guide for use:• This question records information about a person’s need for help or supervision in their overall

life to enable comparison with population data and across other disability services. • This means that a need for help or supervision in a particular life area may, or may not, be

directly relevant to the service being provided. As well as this a particular life area may not be relevant to a job seeker but would be an estimated assessment of what level of support the job seeker would need to participate in that particular life area.

• This also means that some areas may appear less appropriate for an individual person than other areas, since they are intended to cover people within any of the disability groups.

• The need must be due to the person’s disability, and should be ongoing (have lasted or be expected to last for 6 months or more). It must relate to the extent of need over and above that which would usually be expected due to their age, i.e. it should be evaluated in relation to a person of the same age without a disability.

• Where a life area includes a range of examples, e.g. domestic life includes cooking, cleaning and shopping, if a person requires support in any of the areas then the highest level of support should be recorded.

• Interpreters for language are considered to provide personal assistance, and are not considered aids and/or equipment.

• Animals used for personal mobility (i.e. guide dogs and companion animals) are generally considered to fall into the category of aids and/or equipment. Also included within this category are prosthetic and orthotic devices, wheelchairs, transfer devices etc.

Examples• A person, aged between 16 and 64 years, with a severe intellectual disability with associated

physical disability and challenging behaviour might be coded as 1 in all areas.• Some psychiatric conditions may result in code 2 for interpersonal interactions and relationships

(e.g. behaving within accepted limits) and working, and code 4 for other areas.• A person with no speech might be coded as 1 or 2 for communication and code 3 or 4 for all

other questions. Note that in this example, question 8, Communication method, may indicate that the person has effective non-spoken communication.

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Tips on entering data

Searching and displaying data in the Employment Services System

3.1 Tracking all DES-ESS sites in your organisation

Sites can only be viewed one at a time within the Employment Services System Census/NMDS surveys. However, you can view a list of all your organisation’s DES-ESS sites under: ESSWeb > Providers & Contracts > Contracts and Sites > Contract and Outlet Search.

Under Contract type, select DES – Employment Support Service and you can further narrow your search by using the Organisation & Site Code drop down menus and select Search by Contract.

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This list can be exported to Excel by clicking the button on the right. You can then maintain the Excel file with the status of each site’s outlet and job seeker Census/NMDS data.

3.2 Limiting searches

You can search for Census/NMDS survey responses using the following limits:- Contract ID (outlet component only)- Job seeker ID (job seeker component only)- Request ID (for viewing previously accessed requests)- Request status (pending, in progress or complete).

Site criteria is mandatory and must be filled in before further limiting the search. In the example below, the job seeker component for the 2014-15 survey is limited to pending records, which are records that have no submitted answers:

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To search by job seeker ID, ensure the Selected component is the Job Seeker and enter the job seeker ID in the box next to Request key. Request status and Request ID should be blank or 0 unless you know their values for the particular job seeker.

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Sites and job seekers in scope

4.1 Sites

Census/NMDS information must be completed for all DES-ESS sites. If one site appears multiple times (for instance, it is associated with multiple contracts/specialisations), enter the information for one of the sites and leave the other one(s) blank.

Sites that closed during the financial year also need to have data completed.

4.2 Job seekers

All DES-ESS job seekers serviced over the financial year need to have data submitted. If a job seeker transfers from your organisation to another DES-ESS provider during the financial year, the new provider must ensure the job seeker’s information has been submitted, either by the old provider or the new provider. All providers that service a job seeker over the financial year will have access to that job seeker’s Census/NMDS information.

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Links and further information

External

5.1 AIHW Disability Services NMDS Information

The AIHW annually publishes information about the entire NMDS collection. Reports on previous collections are also available from the AIHW website

Employment Services System

6.1 Employment Services System Help Desk

For technical issues only with the Employment Services System, ring the Employment Services Help Desk on 1300 305 520.

6.2 Web Conferencing recording 25 July 2011

A LiveMeet was held on 25 July 2011 to answer provider queries about using the Employment Services System to manage the Census/NMDS collection. The recording includes screenshots, tips and step-by-step instructions in video format.

Navigate to the Web Conferencing at: https://learningcentre.employment.gov.au/

Select either Webinars or Events & Webinars at the Learning Centre web site.

DES Census / National Minimum Data Set AdviceTRIM ID: D18/218923Arc Record Number: D18/405843

Effective Date: 1 July 201821

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From this page, Select the Transferred Webinars section.

On the next page, scroll towards the bottom to find the DES ESS NMDS Survey Data demonstration for DES Providers 2011 and Select the 25-07-2011 DES NMDS Survey Data demonstration file.

The Session runs for approximately 50 minutes and the system starts at around 23 minutes.

Note: This session was created for use in the previous ESS Smart client; please use this recording only as a guide when completing the DES survey on the current ESSWeb page.

6.3 Other queries

Email [email protected] with all other queries.

DES Census / National Minimum Data Set AdviceTRIM ID: D18/218923Arc Record Number: D18/405843

Effective Date: 1 July 201822

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FAQ’s

I’ve completed all the questions for the job seeker and have exited the survey, what do I do now?

You don’t have to do anything else, it’s suggested you do a quick overview of your site (see Job Seeker Survey Search Results on page 5) just to confirm you have no pending results for either the site or job seeker surveys.

A job seeker exited our service some time ago (up to twelve months ago), what do I do for them?

Job seeker responses can be recorded during the course of the financial year. Job seeker responses can be entered before they exit. If staff at the site are unable to fill in the responses from memory or other information, then the job seeker record will need to remain un-answered (i.e. Pending). Please try to minimise the number of job seekers this applies to, particularly in future.

A job seeker has been with our service for a short period (e.g. two weeks), what do I do for them?

If a job seeker has only been with your service for a short period of time and you do not yet have the knowledge to complete the job seeker questions, then you can leave the job seeker record as un-answered (i.e. Pending) for the current financial year.

DES Census / National Minimum Data Set AdviceTRIM ID: D18/218923Arc Record Number: D18/405843

Effective Date: 1 July 201823

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Attachment A: Job seeker questionnaire for the Census/NMDS collection

DES-ESS Job Seekers onlyInformation can be collected either by interviewing job seekers or via direct observation.

Date:

Site:

Job Seeker ID:

Job Seekers Name:

What is the job seeker’s most effective method of communication?

1) Spoken language (effective) 1

2) Sign language (effective) 2

3) Other effective non-spoken communication, e.g. Canon Communicator, Compic

3

4) Little, or no effective communication 4

How often does the job seeker need personal help or supervision with activities or participation in the following life areas?

The person can undertake activities or participate in this life area with this level of personal help or supervision (or would require this level of help or supervision if the

person currently helping were not available)

1) Unable to do or always needs help/supervision

2)Sometimes needs help/ supervision

3) Does not need help/ supervision but uses aids or equipment

4) Does not need help/supervision and does not use aids or equipment

LIFE AREA

a) Self-care e.g. washing oneself, dressing, eating, toileting

1 2 3 4

b) Mobility e.g. moving around the home and/or moving around away from home (including using public transport or driving a motor vehicle), getting in or out of bed or a chair

1 2 3 4

c) Communication e.g. making oneself understood, in own native language or preferred method of communication if applicable, and understanding others

1 2 3 4

d) Interpersonal interactions and relationships e.g. actions and behaviours that an individual does to make and keep friends and relationships, behaving within accepted limits, coping with feelings and emotions

1 2 3 4

DES Census / National Minimum Data Set AdviceTRIM ID: D18/218923Arc Record Number: D18/405843

Effective Date: 1 July 201824

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The person can undertake activities or participate in this life area with this level of personal help or supervision (or would require this level of help or supervision if the

person currently helping were not available)

1) Unable to do or always needs help/supervision

2)Sometimes needs help/ supervision

3) Does not need help/ supervision but uses aids or equipment

4) Does not need help/supervision and does not use aids or equipment

e) Learning, applying knowledge and general tasks and demands e.g. understanding new ideas, remembering, problem solving, decision making, paying attention, undertaking single or multiple tasks, carrying out daily routine

1 2 3 4

f) Education e.g. the actions, behaviours and tasks an individual performs at school, college, or any educational setting

1 2 3 4

g) Community (civic) and economic life e.g. recreation and leisure, religion and spirituality, human rights, political life and citizenship, economic life such as handling money

1 2 3 4

h) Domestic life e.g. shopping, organising meals, cleaning, disposing of garbage, housekeeping, cooking and home maintenance. (this does not include care of household members, animals and/or plants

1 2 3 4

i) Working life e.g. undertake the actions, behaviours, and tasks needed to obtain and retain paid employment

1 2 3 4

DES Census / National Minimum Data Set AdviceTRIM ID: D18/218923Arc Record Number: D18/405843

Effective Date: 1 July 201825


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