Guidelines For Processing M-IV

SchedulesClass of 2014

Dr. Jeanette FordUSC SOMRegistrar

Planning Your Schedules -general considerations

Academic calendar allows scheduling in 10 blocks 9 plus the block marked “Independent Study” Capstone Week is “fixed” and required of all M-IV’s

Everyone is required to schedule at least 9 rotations out of those 10 blocks

– 5 required rotations – 4 elective rotations– 2 month(s) off

2013-2014 Academic Calendar

Independent Study (Rotation 1) June 29 –August 4, 2013 Rotation 2 August 5 – August 30 Rotation 3 September 3 – September 27 Rotation 4 September 30– October 25 Rotation 5 October 28 – November 22 Rotation 6 November 25 – December 20 Thanksgiving Day November 28 Deadline for Taking the Step 2 ExaminationsDeadline for Taking the Step 2 Examinations December 20, 2013December 20, 2013 Winter Break December 21 – January 5,

2014 Rotation 7 January 6–January 31 Rotation 8 February 3– February 28 Capstone Week (Rotation 9) March 4 – March 7 Rotation 10 March 10 – April 4 Rotation 11 April 7 – May 2 CommencementCommencement May 9, 2014May 9, 2014

Planning Your Schedules -general considerations

Up to 4 rotations may be scheduled away No more than one independent study may

be scheduled No more than 3 rotations (including your AI

and selective) may be scheduled in the same specialty or subspecialty Senior Medicine and Senior Surgery do not

“count” towards this limit

Planning Your Schedules -general considerations

Other planned (hopefully!) events– Wedding– Childbirth– “Other”

Other M-IV activities– Step 2 CK– Step 2 CS– Residency application and interview process

Planning Your Schedules -required rotation #1

Senior Medicine Must be done in Columbia (some

exceptions, but rare) You will be contacted by the department

regarding your choice(s) of experiences Once scheduled, difficult to change Any period but 6 and 11 – maximum 8

each rotation No exam given

Planning Your Schedules -required rotation #2

Senior Surgery Must be done in Columbia (some

exceptions, but rare) You will be contacted by the department

regarding your choices of experiences Once scheduled, difficult to change Any period but 11 – maximum 8 each

rotation Final exam given at end of rotation

Planning Your Schedules -required rotation #3

Acting Internship (AI) Defined as including

– A predominantly inpatient experience– Night call or night call equivalent– Meaningful primary patient responsibility

Must be done in one of the seven M-III core disciplines (GENERAL, not subspecialties)

Can be done “away” but with prior approval from local AI director; must provide him/her a course description and have the Extramural Form completed at least a month in advance

Planning Your Schedules -required rotation #4

Selective Can be chosen from any elective in the

fields of

– Family Medicine

– Neurology– Obstetrics/Gynecology– Psychiatry– Women’s Health

May be taken away (U.S.) Cannot be “double counted” as your AI

Planning Your Schedules -required rotation #5

Capstone Held during period 9 (for all M-IV’s) One week in length Large group sessions in Columbia and

Greenville Workshops in Columbia and Greenville

Planning Your Schedules-electives

Opportunities include– USCSM electives (Columbia and Greenville)– SCAHEC electives– Extramural electives– International electives– Independent study elective

Planning Your Schedules-electives

Resources – “Local” elective catalog

• http://electivecatalog.med.sc.edu/electives.columbia.asp

– Away rotation information• http://www.aamc.org/students/medstudents/

electives/start.htm

Away Rotations - AAMC’s VSAS Program

139 Host Schools for 2013-2014

VSAS is open year round – but each school has different application dates

$35 for first school $15 for each additional

school

Refer to VSAS handout

You must be authorized BEFORE you apply

Contact Bridget Greene for authorization

Away Rotations

Consult the compendium of 4th year electives at the AAMC website (http://www.aamc.org/students/medstudents/electives/start.htm)

The compendium lists each school’s specific requirements… including application fee, tuition, malpractice liability insurance amounts, and date applications will be accepted.

Away Rotations You may be asked to provide any or

all of the following– Letter of reference– Transcript– Picture– Board Scores– Proof of health insurance– Proof of liability insurance– Background check– Drug Screen

Away Rotations

Liability insurance requirements are usually $1 million/$3 million at most institutions.

SC limits are $300,000/$600,000. Supplemental Insurance is available –

see resource listed in handout

AL University of South Alabama 500,000 1,500,000

FL University of South Florida 100,000 200,000 KS University of Kansas SOM 500,000 LA Louisiana State University -New Orleans 500,000 500,000 LA Louisiana State University -Shreveport 500,000 500,000 TX Texas A&M University System 25,000 75,000 TX University of Texas -San Antonio 25,000 75,000

TX University of Texas SW Medical Center@ 25,000 75,000

Away Rotations

Away Rotations Check to see if you are responsible for

– Housing– Scrubs– Additional immunizations– Health reports (Donna Wall, Employee Health

Nurse) can provide copies-she can be contacted at 434- 2479 or donna.wall@uscmed.sc.edu

– Bridget Greene (contact at 216-3621) or bridget.greene@uscmed.sc.edu will complete processing of your application to include Dr. Ford’s signature, seal, and any letters or evaluations

Away Rotations

All schools do not go by the same academic calendar. If your away rotation starts a week earlier, schedule your “off” period or an elective that is flexible before your away rotation. When you return a week early, you can make up the ‘lost’ week.

One month prior to the beginning of the away elective, the following must be on file:– Approval from host institution– Completed “Request To Take Extramural Elective”

form

International rotations

Need prior approval (2 months in advance) by Dr. Jeff Hall, Family Medicine– jeff.hall@uscmed.sc.edu

Listed in electives catalog– http://electivecatalog.med.sc.edu/

medi_d682.asp

Keep in mind…

Electives must be 4 weeks in length No AI or elective will be approved if

you do not meet the deadline of four weeks prior to the beginning of the rotation.

Rotations in Columbia, Greenville, or any of the SC AHEC sites are not considered away rotations.

Keep in mind…

Some rotations (required or elective) do not contact you or send you anything in the mail prior to your rotation – be proactive -consult the web site CATALOG OF FOURTH YEAR ELECTIVES for information on when and where you need to be!

Keep in mind…

Keep in mind…

M-IV grades– Will not appear on your ERAS transcript

unless you request them to be included– Pass/Fail

• Senior Medicine• Senior Surgery• Independent Study• Capstone• Electives (all except Surgery)• Selectives

– Letter grades• Acting Internships

• Surgery electives

Schedule Processing

OASIS scheduling system will be used Lottery will be in two phases

– Phase 1-required rotations (March)– Phase 2-elective rotations (May)

Actual dates yet TBD– Notification and instructions will be sent via

email

How do I get started?

Over the next 5-6 weeks– Look over information and course catalog– Devise a plan and PENCIL in your

proposed schedule on the worksheet in your folder

– Talk with your advisor and have him/her sign off on your worksheet

In March, OASIS will open for you to input choices for your required rotations (“Phase 1”)

What comes next? Once the Phase 1 lottery is run, you will

be notified of the results You will then have two weeks in which

to make changes to your schedule Phase 2 (for elective choices) will open

up in May As much flexibility as possible will be

allowed throughout the fourth year for further changes, but required months cannot always be changed

Questions?

Contact your advisor Contact Dr. Richeson

nancy.richeson@uscmed.sc.edu Contact Dr. Ford

jeanette.ford@uscmed.sc.edu Contact Bridget Greene

bridget.greene@uscmed.sc.edu