1 Guidelines for Release of PCP Grant to Study Centres 1. The PCP Grant will be released to the Study centers based on the actual admission of learners in each block of admission under stream‐ I only and will be regulated as per the category of the Accredited Institutions i.e. ‘A’, ‘B’, ‘C’ for 500, 300 and 150 capacity respectively. 2. For entitlement of PCP grant, each study centre has to compulsory conduct the PCP classes in respect of the learners registered at the study centres in each block of Stream‐I admission as per the norms laid down by the NIOS. 3. The PCP sessions including practical sessions will be conducted by each study centre within the time frame prescribed by NIOS and as per the time table prepared by each centre which will be supplied by them immediately after the admission data is finalized to their respective Regional Centre and the time table will be uploaded on web site of NIOS also. 4. It will be responsibility of the Study Centre to inform all the learners about the schedule of PCP programme and motivate them for attending the PCP sessions. 5. The Regional Centre will monitor the PCP classes through Academic Facilitator as well as through the staff of Regional Centre and will prepare a consolidated report of the conduct of PCP sessions. 6. The first installment which is 50% of the total grant due to a study centre will be released by each Regional Centre immediately after the close of admission and submission of Schedule for conducting the PCP sessions and practical sessions by the Study Centre. The same will be uploaded by the study centre on the Website of NIOS and the copy of the PCP Schedule should be displayed on the Notice Board of each study centre. 7. Submission of Utilisation Certificate of the previous session will be mandatory for release of first installment of current session. 8. All study centres are requested to conduct a common counseling session at the beginning of PCP session and inform the students about NIOS in details, how to study in NIOS, learners’ responsibilities, important dates, and other relevant informations. The study centres are requested to inform the date, time and venue of counseling to the students and the regional centre at least seven days before the conduct of the counseling session. 9. It will be the responsibility of each study centre to make sure that Tutor Marked Assignments are submitted by all the learners attached to the study centre as per schedule. These TMA’s need to be evaluated by the qualified subject Tutors of the Study Centre and marks are to be uploaded in NIOS website www.nios.ac.in. The copy of the uploaded data and TMA answer books are to be forwarded to NIOS Regional Centre as per schedule. 10. Each Study centre will maintain complete accounts and also record for the expenditure incurred by them out of the PCP grant released to them and will sent final accounts to their regional centre in prescribed format. The payment in cash should be avoided. 11. The second and final installment of PCP grant will be released by the Regional centres only after ensuring that all the activities of PCP and TMA are performed by the study centre and they have submitted utilization certificate and complete accounts to the Regional Centre. 12. Regional centre may stop the 2nd installment of PCP grant to the study centre in the event of not conducting PCP or sending TMA awards to the Regional Centre in time. 13. If any study centre failed to submit the Accounts or TMA award or did not conduct the PCP sessions, all future grants will be stopped and action may be initiated for disaccrediting of the concerned study centre. 14. Rs. 500/‐ per learners is the maximum limit of PCP grant to be released to each study centre. In the event of having lesser number of learners registered at a study centre, grant will be regulated accordingly. The study centres are requested to prepare their budget keeping in view the payment norms of NIOS for PCP and Other activities. 15. In the event of any study centre not able to spend or utlise the money of PCP grant released to them, the balance will have to be refunded by these study centres to the Regional Centre.
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Guidelines for Release of PCP Grant to Study Centres 1. The PCP Grant will be released to the Study centers based on the actual admission of learners in each block
of admission under stream‐ I only and will be regulated as per the category of the Accredited Institutions i.e. ‘A’, ‘B’, ‘C’ for 500, 300 and 150 capacity respectively.
2. For entitlement of PCP grant, each study centre has to compulsory conduct the PCP classes in respect of the learners registered at the study centres in each block of Stream‐I admission as per the norms laid down by the NIOS.
3. The PCP sessions including practical sessions will be conducted by each study centre within the time frame prescribed by NIOS and as per the time table prepared by each centre which will be supplied by them immediately after the admission data is finalized to their respective Regional Centre and the time table will be uploaded on web site of NIOS also.
4. It will be responsibility of the Study Centre to inform all the learners about the schedule of PCP programme and motivate them for attending the PCP sessions.
5. The Regional Centre will monitor the PCP classes through Academic Facilitator as well as through the staff of Regional Centre and will prepare a consolidated report of the conduct of PCP sessions.
6. The first installment which is 50% of the total grant due to a study centre will be released by each Regional Centre immediately after the close of admission and submission of Schedule for conducting the PCP sessions and practical sessions by the Study Centre. The same will be uploaded by the study centre on the Website of NIOS and the copy of the PCP Schedule should be displayed on the Notice Board of each study centre.
7. Submission of Utilisation Certificate of the previous session will be mandatory for release of first installment of current session.
8. All study centres are requested to conduct a common counseling session at the beginning of PCP session and inform the students about NIOS in details, how to study in NIOS, learners’ responsibilities, important dates, and other relevant informations. The study centres are requested to inform the date, time and venue of counseling to the students and the regional centre at least seven days before the conduct of the counseling session.
9. It will be the responsibility of each study centre to make sure that Tutor Marked Assignments are submitted by all the learners attached to the study centre as per schedule. These TMA’s need to be evaluated by the qualified subject Tutors of the Study Centre and marks are to be uploaded in NIOS website www.nios.ac.in. The copy of the uploaded data and TMA answer books are to be forwarded to NIOS Regional Centre as per schedule.
10. Each Study centre will maintain complete accounts and also record for the expenditure incurred by them out of the PCP grant released to them and will sent final accounts to their regional centre in prescribed format. The payment in cash should be avoided.
11. The second and final installment of PCP grant will be released by the Regional centres only after ensuring that all the activities of PCP and TMA are performed by the study centre and they have submitted utilization certificate and complete accounts to the Regional Centre.
12. Regional centre may stop the 2nd installment of PCP grant to the study centre in the event of not conducting PCP or sending TMA awards to the Regional Centre in time.
13. If any study centre failed to submit the Accounts or TMA award or did not conduct the PCP sessions, all future grants will be stopped and action may be initiated for disaccrediting of the concerned study centre.
14. Rs. 500/‐ per learners is the maximum limit of PCP grant to be released to each study centre. In the event of having lesser number of learners registered at a study centre, grant will be regulated accordingly. The study centres are requested to prepare their budget keeping in view the payment norms of NIOS for PCP and Other activities.
15. In the event of any study centre not able to spend or utlise the money of PCP grant released to them, the balance will have to be refunded by these study centres to the Regional Centre.
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Proforma –I
National Institute of Open Schooling A‐24‐25, Institutional Area, Sector‐62, NOIDA‐201309
CONSOLIDATED BILL FOR PERSONAL CONTACT PROGRAMME (TO BE FILLED IN BY COORDINATOR)
AI No. ....................... Name of the AI: ………………………………………………………….
1. Name (in CAPITAL LETTERS) & Address of the Coordinator. ................................................................
2. Designation of Coordinator. ......................................................
3. Permanent address of Coordinator: ............................................................................................................
4. No. of students registered for PCP Classes ...................
Particular Bill proforma Amount in Rs
(A) Remuneration of Coordinator (Refer: Annexure‐B)
As per Proforma‐II
(B) Remuneration of Asstt Coordinator (Refer: Annexure‐B)
(C) Remuneration of Office Assistant (Refer: Annexure‐B)
As per Proforma‐III
(D) Remuneration of Lab Assistant (Refer: Annexure‐B)
(E) Remuneration of Farash Cum Attendant (Refer: Annexure‐B)
(F) Remuneration for TMA Evaluation (Refer: Annexure‐C)
As per Proforma‐IV
(G) PCP Lecturer Payment (Refer: Annexure‐C)
(H) Bill of Conveyance charge of PCP lecturer (Refer: Annexure‐C)
(I) Bill of conveyance charges of Coordinator (Refer: Annexure‐D)
As per Proforma‐II
(J) Bill of conveyance charges Asstt. Coordinator (Refer: Annexure‐D)
(K)
Bill of conveyance charges Office Asstt. (Refer: Annexure‐D)
As per Proforma‐III
(L)
Bill of conveyance charges of Lab Assistant (Refer: Annexure‐D)
(M) Bill of conveyance charges Farash Cum Attendant (Refer: Annexure‐D)
(N) Postage and Stationery (Refer: Annexure‐E)
please attach the original Bill
(O) Electricity (Certificate) (Refer: Annexure‐E)
As per Proforma‐V
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(P) Phone and internet (Certificate) (Refer: Annexure‐E)
As per Proforma‐V
(Q) Smart Board wherever facility is made available to NIOS learners ( Please attach the photographs of PCP sessions using smart board) (Refer: Annexure‐E)
Total amount Total Claim = Less Advance Received= Amount to be received=
Enclosures: 1. Duly filled in Proforma: II, III, IV and V 2. Acquittance of payment made to core staff of AI (proforma‐VI) 3. Acquittance of payment made to PCP tutors(proforma‐VII) 4. Details of PCP held (proforma –VIII) 5. Students’ attendance (proforma –IX) 6. List of tutors engaged in PCP (proforma –X)
(Signature of Coordinator) Name: ___________________________
Seal of AI __________________________________________________________________________________________
(To be filled by NIOS Office)
Total Bill:___________ Less : Advance Paid: _______ Less : Deductions (if any) ____________ Net amount payable ____________
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Proforma ‐ II
National Institute of Open Schooling A‐24‐25, Institutional Area, Sector‐62, Noida‐201309
REMUNERATION BILL OF COORDINATOR /ASST COORDINATOR
Name of the Course : Secondary/Sr. Secondary/
No. & Name of the Study Centre : ______________________________________
______________________________________
______________________________________
Total number of Learner Registered with AI : Secondary __________________________________
Sr. Secondary _______________________________
Remuneration for working as Coordinator (@ Rs. 5/‐ per registered learner _________________
CERTIFICATE ON USE OF ELECTRICITY, INTERNET, PHONE AND PRACTICAL CONSUMABLES
I ………………………………………………………………………………….. the Coordinator of AI No. …………………………………… do hereby certify that, the electricity, internet, telephone, smart board and practical consumables of our institution…………………………….. have been used during the conduct of PCP of Admission session _____________ , Block I/II.
As per the NIOS norms an amount of Rs…………….. (Rupees………………………………….) is to be received by our Study Centre.
The entire amount received will be deposited in the account of our institution vide cheque/NEFT.
(Signature of the Coordinator)
Seal
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Proforma‐VI
Acquittance of Remuneration paid to the Staff (As per NIOS norms) Session _________________
S. No
Name of the staff
Position (Coordinator / Asst Coordinator, Office Assistant / Lab Asst./
Farash cum Attendant)
Designation & office address
Amount Received
Cheque no./ Date
Name of the Bank
Signature with date Balance amount to be received
1
2
3
4
Total Amount in Rs
Certified, that the above statements are correct and genuine.
Date Seal of AI Signature of the Co‐ordinator:
Name of the Co‐ordinator:
AI Code No.:
Name & Address of the AI:
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Proforma‐VII
Acquittance of Remuneration paid to PCP Tutors
Session _________________
S. No
Name of the Teacher
Designation & office address
Subject taught
Number of Session taken
Amount due @ Rs 125/‐ or
Rs. 150/‐
Amount due for TMA
evaluation
Total advance received
Cheque no.
Signature with date
Balance amount to be received
Total Amount in Rs
Certified, that the above statements are correct and genuine.
Date Seal of AI Signature of the Co‐ordinator:
Name of the Co‐ordinator:
AI Code No.:
Name & Address of the AI:
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Proforma‐VIII
Details of Personal Contact Programmes (PCP) held for Secondary/ Sr Secondary Course Session _________________
Subject: __________________ Subject code: ________ No. of Sections* for this subject____ (*please refer to the instructions given in ‘Formation of PCP sessions’)
S. No
Date of PCP Session Section No. of students attended
Signature of PCP teachers
Remarks
Total
Certified, that the above statements are correct and genuine.
Date Seal of AI Signature of the Co‐ordinator:
Name of the Co‐ordinator:
AI Code No.:
Name & Address of the AI:
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Proforma‐IX
National Institute of Open Schooling A‐24‐25, Institutional Area, Sector‐62, NOIDA‐201309
PCP ATTENDANCE SHEET (to be filled for each session)
DATE OF PCP: TIME: SUBJECT: SUBJECT CODE: NO. OF LEARNERS PRESENT:
Sl. No Name Enrolment No Signature
(Signature of PCP Tutor) (Signature of Coordinator of AI)
Name: Name:
Designation
Contact no:
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Proforma‐X
List of Teachers engaged in Personal Contact Programmes (PCP), Secondary Level Level (Secondary or Sr. Secondary)________________ Session___________
Sl No
Name of Teacher Contact No. Qualification with Subject Subject(s) handled in PCP
Certified, that the above statements are correct and genuine.
Date Seal of AI Signature of the Co‐ordinator: Name of the Co‐ordinator: AI Code No.: Name & Address of the AI:
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List of Annexures
Sl. No Annexure Details
01 Annexure – A Responsibilities of staff at Study Centre
02 Annexure – B Remuneration for Staff
03 Annexure – C Remuneration for Tutors
04 Annexure – D Conveyance to Other Staff
05 Annexure – E Rates for Various Items
06 Annexure – F Approximate Expenditure for Study Centres
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Annexure – A Responsibilities of staff at Study Centre
Staff at the Study Centre Responsibilities Assigned Coordinator# Over all In‐Charge of the Study
Centres Assistant Coordinator* Next to Coordinator at the Centre
where more than 250 learners are registered
Tutors# Subject Experts Office Assistant # To support Coordinator in
ministerial work Lab Assistant All lab related activities Farash cum Attendant For various assistance to the
staff, cleanliness and waterman
*Asstt. Coordinator would be provided above the 250 registered learners.
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ANNEXURE ‐B
REMUNERATION FOR STAFF
Number of Learners 50‐100 Learner 150‐200 Learner 250‐300 Learner 350‐400 Learner 450‐500 Learner Remunerations Per month Per Stream Per month Per Stream Per
