Guidelines on Commercial Activities for Official...

Guidelines on Commercial Activities

for Official Participants

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Table of Contents

1) Introduction .............................................................................................................................................. 4 2) Terms and Definitions .............................................................................................................................. 5 3) Commercial Activities of the Official Participants ................................................................................ 6 1. Scope of Commercial Activities ............................................................................................................... 6

1) Restaurants .................................................................................................................................... 6

2) Stores .............................................................................................................................................. 7

2. Authorization of Commercial Activity ................................................................................................... 7 1) Agreement with the Organizer ..................................................................................................... 7

2) Consultation with the state bodies of the Republic of Kazakhstan ........................................... 8

3. Management of Commercial Activities .................................................................................................. 8 1) Royalties ......................................................................................................................................... 8

2) Commercial Activities Accounting System ................................................................................. 8

a. Taxes ......................................................................................................................................................... 8

b. Accounting................................................................................................................................................ 9

c. Commercial Activities ............................................................................................................................. 9

3) Obligations of the Section Commissioner .................................................................................. 10

4) Working Hours ............................................................................................................................ 10

5) Commercial areas ........................................................................................................................ 10

6) Transportation of Cargoes.......................................................................................................... 10

7) Price, Currency ............................................................................................................................ 10

8) Personnel Management ............................................................................................................... 10

9) Use of Products ............................................................................................................................ 11

10) Sales of Exhibits ........................................................................................................................... 11

11) Special Events and events related commercial activities ......................................................... 11

12) Distribution of free samples of products and food ................................................................... 11

13) Prohibition of selling goods violating intellectual property rights .......................................... 12

14) Use of Exhibition symbols ........................................................................................................... 12

15) Publicity ........................................................................................................................................ 12

16) Procedure of inspection of commercial activities ..................................................................... 13

a. Inspection of Accounting of Commercial Activities ........................................................................... 13

b. Verification of compliance of the commercial activities with the established requirements .......... 13

17) Sanitary-epidemiological requirements and hygiene ............................................................... 14

18) Preparation of facilities for commercial activities .................................................................... 14

19) Current maintenance of public catering and/or sales areas .................................................... 14

20) Environment protection .............................................................................................................. 14

21) Compliance with the Exhibition theme ..................................................................................... 15

Form 1 - Application Form for Establishing a public catering Area by the Participant .................................. 16

Form 2 - Application Form for establishing sales area by the Official Participant .......................................... 17

Form 3 - Monthly report on the revenues from the Commercial Activities of the Official Participant ........... 18

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Form 4 - Daily report on the revenues from the Commercial Activities of the Official Participant ................ 19

Form 5 - Application form for responsible person for Commercial activities ................................................. 20

Form 6 - Application Form for free distribution of free samples and food by the Official Participant ........... 21

Form 7 - State register list of cash registers ..................................................................................................... 22

Form 8 - Application Form for Exhibition Symbols use .................................................................................. 24

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1) Introduction

Joint-stock company “National Company “Astana EXPO-2017” (hereinafter, the Organizer) is the

Organizer of the International Recognized Exhibition EXPO-2017 in Astana (hereinafter referred to

as “the Exhibition”), which will be held from 10 June to 10 September 2017 under the theme

“Future Energy”.

The theme of the Exhibition is important and relevant for the entire international community. The

land of Kazakhstan is rich in large reserves of energy resources, but we recognize the importance of

their proper use and the need for developing alternative sources of energy for the future sustainable

development of the entire world. We believe that the Exhibition will mark the beginning of a

journey to creation of a cleaner world where the future energy is available to everyone.

The Participant is entitled to carry out commercial activities on Exhibition site. These guidelines

were developed with the purpose of providing the Participants with the information needed for

control of business processes. The Guidelines determine the procedure and conditions for

commercial activities on the Exhibition site, procedures of commercial activities approval,

management and control over commercial activities of the Participants. The Guidelines were

prepared in accordance with Special Regulation No. 9 relative to the conditions under which

Participants may operate public catering or carry out sales.

All ongoing business transactions must comply with the Convention relating to International

Exhibitions signed in Paris on November 22, 1928, as supplemented and amended, the General

Regulations and Special regulations of the Exhibition, the relevant legislation of the Republic of

Kazakhstan (hereinafter referred to as the “laws and regulations”, as well as additional guidelines

and instructions approved by the Organizer of the Exhibition (hereinafter referred to as the

“additional guidelines”).

The commercial activities of the Participant must be implemented, from the perspective of human

and material resources with appropriate management framework, in compliance with the

requirements of financial accounting and laws related to accounting, incometax, VAT, payment of

Royalties.

The tax on the profit obtained from business activities carried out by a non-resident, depends on the

establishment of a permanent organization in Kazakhstan, i.e. organizations with a legal formal

status registered in Kazakhstan in accordance with legislation of the Republic of Kazakhstan. For

more details on taxation, please refer to the Guidelines for Official Participants on taxation.

If the Participant violates the laws and regulations and the additional guidelines during the

commercial activities, the Organizer is entitled to instruct the Participant to suspend commercial

activities. In such a case, the Official participant is obliged to follow the instructions of the

Organizer. The Organizer is not liable for any loss or damage resulting from the Official

Participants’ non-compliance with the laws and regulations and the additional guidelines.

The Guidelines on commercial activities is a standing subsidiary document mandatory for all

Participants. To clarify some specific questions, we recommend to consult with the Organizer via

[email protected].

mailto:[email protected]

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2) Terms and Definitions

The basic terms and definitions used in these Guidelines:

The Exhibition means the International Recognized Exhibition EXPO-2017 in Astana

The Exhibition site – land provided according to the Registration Dossier and guaranteed by the

legislation of the Republic of Kazakhstan with total area 174 hectares.

Revenue from commercial activities – sum of money received by Participant thru conducting

commercial activity before any deductions

The Organizer means Joint Stock Company “National Company “Astana EXPO-2017” which is

responsible for organizing the Exhibition, established by the Resolution #11 of the Government of

the Republic of Kazakhstan from January 15, 2013;

Special Regulation No. 9 is a document that defines the conditions under which Official

Participants may operate restaurants or carry out sales, approved by the Bureau International des

Expositions in Paris at the 158th Session of the General Assembly on 25 November 2015.

Royalty – payment made by the Participant to the Organizer to establish commercial activities in

operating public catering or carrying out sales on the Exhibition site, calculated as a percent from

gross revenue from sales of goods and services before any deductions.

Commercial activities – activity of a Participant aimed to receive revenue

Participant / Official Participant – all countries and international organizations that signed

participation agreement with the Exhibition Commissioner, representing the Government of the

Republic of Kazakhstan.

Public catering – facilities for the production, processing, organization and implementation of food

and beverage consumption.

Agreement on commercial activities – agreement signed between Organizer and Participant on

commercial activities handled by the Participant for public catering management and/or selling

goods on Exhibition site.

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3) Commercial Activities of the Official Participants

Commercial Activities refer to the operation of public catering and (or) the sale of goods by Official

Participants. All commercial activities of the Participants must be agreed and coordinated with the

Organizer.

Public catering must mostly represent the national cuisines of the Official Participants. Public

catering may fall in one of the following categories:

1) restaurant;

2) Cafe

3) Bar

4) Cafeteria

5) Fast-food;

6) Canteen

The Official Participants are entitled to sell goods that are generally representative of their countries

and which reflect the theme of the Exhibition. Commercial activity that may be detrimental to

visitors or the Exhibition is strictly prohibited.

The Organizer is entitled to suspend the commercial activities of any Participant that violates the

provisions of this Chapter.

The Organizer is not responsible for damage or detriment, which may be caused due to the failure to

comply with the requirements for commercial activities.

1. Scope of Commercial Activities

The area of the premises allocated for commercial activities, which are open for visitors, must not

exceed 20% of the total indoor area of the pavilion.

Commercial activities should be carried out only within the area defined by the Organizer.

1) Restaurants

The Official Participants may arrange public catering area within their Pavilions, which will present

their national cuisine.

The Official Participants wishing to organize a public catering area must obtain written approval

from the Organizer on the menu, prices, methods of pricing, aspect, location, size, design, structure,

occupancy and management methods. Any subsequent changes in the above data will also require

the written consent of the Organizer.

The Official Participants must pass a mandatory certification of food products in accordance with

the requirements of the Republic of Kazakhstan.

Public catering area divided into following categories:

Category Description and specifications

Restaurant Catering area providing customers catering services with or without leisure

activities, with a wide variety of sophisticated dishes, including specialties and

alcoholic, cold, hot and other types of beverages, confectionery and bakery

products, selling goods.

Cafe Catering area providing customers with catering services with or without leisure

activities, providing limited (compared to the restaurant), range of products and

services, offering specialties, confectionery and bakery products, alcoholic and

non-alcoholic beverages, selling goods.

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Bar Catering area equipped with bar and offering (depending on the specialization),

alcoholic and (or) non-alcoholic beverages, hot and cold drinks, meals, hot and

cold snacks in a limited assortment, selling goods.

Cafeteria Catering area equipped with pantry and bar, selling hot and soft drinks, limited

range of products made from semi-finished goods, including sandwiches and

bakery items, simple hot dishes and goods with on-site consumption.

Fast-food Catering area realizing a narrow range of dishes and products, simple beverages

made of semi-finished goods, and ensuring minimal time spent on customer

service.

Canteen Catering area with cooking and selling with on-site consumption variety of food

and culinary products in accordance with the menu, differing on weekdays

2) Stores

The Official Participants in their national sections have the right to sell goods as presented in the

table below:

No. Type

1 Clothes

2 Garments

3 Accessories

4 Cosmetics

5 Sports items

6 Books and Stationery

7 Musical items

8 Toys

9 Hobby related goods

10 Furniture

11 Interior Decorations

12 Sleeping equipment

13 Tableware

14 Kitchenware

15 Electrical goods

16 Gardening items

17 Art and crafts items

18 Jewelry

19 Drinks (take-away)

20 Food (take-away)

21 Fresh food (take-away)

22 Other

The Participants, who intend to sell goods, must obtain approval of the Organizer in relation to the

type and quality of the goods, as well as the location, area and management practices of the

respective sales point. Any change in the agreed parameters is subject to additional agreement with

the Organizer.

2. Authorization of Commercial Activity

1) Agreement with the Organizer

The Official Participants must fill out an application for operating the public catering areas of the

Participant (form 1) and/or an application for operating the sales areas of the Participant (form 2)

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signed by the Commissioner of Section and submit the form to the Organizer before 1 April 2016

via e-mail ([email protected] for public catering и[email protected] for operating

sales)

The application must include the exact description of the type, location and size of the commercial

section and the menu, as well as, the maximum occupancy and the management techniques which

shall be used. The list of prices of food and goods, which are offered for sale, should be provided in

Annex to the application form.

The Organizer shall review the applications and notify the Official Participant of its decision within

15 (fifteen) calendar days.

2) Consultation with the state bodies of the Republic of Kazakhstan

The Official Participants wishing to conduct commercial activities in their pavilions after obtaining

approval with the Organizer must obtain all necessary approvals from the relevant state authorities

of the Republic of Kazakhstan and carry out commercial activities within the laws and regulation.

The Official Participants must provide the required reports on their commercial activities. When

importing goods for cooking, selling and distribution of free samples and for other commercial

purposes, must provide information and the required tax forms to the relevant state authorities of the

Republic of Kazakhstan.

The Unified Service Centre will assist in the preparation and passing through required procedures

related to commercial activities of Participants.

3. Management of Commercial Activities

1) Royalties

The Official Participants shall pay to the Organizer royalties arising from their commercial

activities on the Exhibition site in accordance with the conditions defined in the Participation

Agreement. The Commissioner of Section or his/her representative shall be responsible for the

payment of royalties to the Organizer. The Commissioner of Section can delegate the act of

payment of royalties to the restaurant and shop operators. Notwithstanding the Commissioner of

Section’s overall responsibility for the payment of royalties, the royalty money can be collected and

subsequently transferred to the Organizer directly by the Official Participant’s public catering and

shop operators.

Royalties shall be paid monthly and separately for each type of public catering and sales area. The

royalties calculated as a percentage of gross revenues received from commercial activities:

• Public catering – up to 10% depending on type of restaurant;

• Shop/online shop – up to 8% depending on type of commercial activity

The daily revenues from commercial activities of the Participant must be credited to account in the

partner bank or other bank of the Republic of Kazakhstan in case if partner bank will not be chosen,

where the Participant opens an account.

Any Participant has the right to open public catering, exclusively for the needs of Participants own

staff. This activity does not require making any payments to the Organizer.

2) Commercial Activities Accounting System

a. Taxes

The Official Participants shall comply with the tax legislation of the Republic of Kazakhstan. The

tax accounting is described in more details in the Guidelines on Taxation for Official Participants.


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b. Accounting

The Official Participants must keep accounting and tax records in accordance with the current

legislation of the Republic of Kazakhstan:

1. The law of the Republic of Kazakhstan dated 28 February 2007 No. 234-III “On

accounting and financial reporting”;

2. The Code of the Republic of Kazakhstan dated 10 December 2008 No. 99-IV “On taxes

and other mandatory payments to the budget”;

The accounting records should be maintained in the context of revenues from commercial activities

and their respective costs.

For accounting purposes, the Official Participants may consult the leading international auditing

companies (Big 4) or consulting companies accredited by the Organizer in the Catalogue of

commercial services.

For cash accounting, in case of cash payments, Participants must use sales accounting system

registration as well as control-cash machines, included in the state register of cash registers (Order

of the Minister of Finance of the Republic of Kazakhstan from 30.12.2008, № 635) and registered

by the State Revenue Officein Esil district (form 7).

The Official Participants undertake to accept credit card payments using point of sale terminals

(POS terminal) that should be provided at the Official Participants own expense.

Royalties are invoiced by theOrganizer based on the monthly report of the Official Participants,

(form3). Monthly report shall be certified by the stamp and signature of the Section Commissioner

or his/her representative.

After each month the monthly report on the revenues from commercial activities of the Official

Participant shall be submitted to the Organizer within 3 (three) working days from the first day of

the following month.

The Organizer shall provide the Official Participant with the invoice, bill and act of accept for the

sum of the Royalty, with a breakdown of the amount to be transferred to the account of the

Organizer within 3 (three) working days using the account details specified in the Agreement on

commercial activities.

c. Commercial Activities

The conduct of commercial activities is described in these Guidelines and in the General

Regulations, Special Regulations and additional guidelines and instructions. For additional details

related to commercial activities, the Official Participants may contact via [email protected].

In the framework of commercial activities related to organizing stores, the sold goods should be

labeled with barcodes for accounting purposes at the expense of the Participant. The sales shall be

conducted by reading the barcodes with special equipment (barcode scanner) bought/rented at the

expense of the Participant.

The Official Participants shall consult the Organizer regarding the list of goods imported into the

area of the Exhibition and their volume.

The Organizer provides the Catalogue of commercial services with the list of companies

recommended by the Organizer. The Commissioner in turn, notifies the Organizer via e-mail

[email protected] about signing corresponding agreement with the company from

Catalogue of commercial services. Notification should include company name, name of goods /

services and the amount of the contract and should be send within 1 (one) working day from the

date of signing of such agreement.

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3) Obligations of the Section Commissioner

Commercial activities in the national sections fall under the responsibility of the corresponding

Section Commissioner.

In the case of transfer of the right to conduct commercial activities to third parties, the Section

Commissioner shall inform the Organizer and provide the relevant contract. The Section

Commissioner shall however remain directly responsible for the commercial activities of the

Official Participants, even when the rights to conduct commercial activities have been transferred to

a third party.

4) Working Hours

The working hours for commercial activities are determined by the Organizer in accordance with

Special Regulation No. 13, taking into account the daily working hours of the Exhibition. The

working hours for zones of commercial activities of the Official Participants may be extended by

prior agreement with the Organizer.

The Official Participants may not suspend commercial activities during the Exhibition period

without a prior approval from the Organizer.

If necessary, the Organizer may amend the working hours for the commercial activities of the

Official Participants. The Official Participants must comply with the instructions of the Organizer in

such cases.

The Official Participants may not use the changes in working hours for commercial activities as a

basis for submitting claims to the Organizer regarding the compensation of losses.

5) Commercial areas

Commercial activities relating to the public catering area and sales of goods shall be conducted only

within the area designated by the Organizer.

6) Transportation of Cargoes

The Official Participants during transportation “from” and “to” the territory of the Exhibition of

goods, materials, equipment, and other items related to commercial activities shall comply with and

follow the requirements of Special Regulations No. 7 & 13 as well as the Logistics Guide, the

Security Guide for Participants and transport access of the Exhibition site and any other relevant

additional guidelines that may be issued by the Organizer.

7) Price, Currency

The Participants must accessibly and clearly display the prices of the offered goods, works and

services to visitors in the currency of the Republic of Kazakhstan “Tenge”.

8) Personnel Management

The Official Participants shall notify the Organizer and report on responsible person for commercial

activities and any changes regarding full name of the person in charge of commercial activities and

contact information and other information on request of the Organizer. Corresponding information

should be directed to [email protected] according to the form 5.

The Personnel operating public catering facilities of the Official Participants are required to have

medical certificates of health issued by medical facilities in accordance with the Order of Acting

Minister of National Economy of the Republic of Kazakhstan dated February 24, 2015 № 128 and

registered in the Ministry of Justice of the Republic of Kazakhstan April 8, 2015 № 10634

“Approval of rules of required medical examinations”. The list of medical organizations available

on http://astana.gov.kz/en.

If the personnel carrying out activities in the field of public catering and/or sales of goods violates

the laws and regulations or additional guidelines and instructions issued by the Organizer, or in case


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of non-conforming behavior on the Exhibition site, the Organizer is entitled to remove these

persons from the Exhibition site and prevent them from conducting commercial activities.

9) Use of Products

If the Organizer should grant certain suppliers exclusive commercial rights for the sale of goods or

services, these rights should not interfere with the commercial activities of Official Participants

within their national sections.

The Organizer must, when granting such rights, observe the principle of non-discrimination

between national and foreign companies; avoid all risk of an imbalance between the quantity and

nature of such rights and the possible number of visitors to the Exhibition and avoid excessive

commercialization which would deviate from the purpose of an international exhibition as

established by the Bureau International des Expositions.

10) Sales of Exhibits

The items exhibited in the national sections and the materials used to install the presentations may

be sold or donated in a take-away state after the Exhibition closes. This sale or donation will not be

treated as commercial activity.

Not allowed to use foreign goods placed under the special customs procedure with any customs

privileges for any commercial activities including the establishment or alienation in any other way,

or provision of such goods for rent, or providing paid services with such goods.

In the case of such sales or donation, the Participant loses the right for benefits associated with the

regime of special customs procedure specified in Special Regulation No. 7 concerning transport,

customs clearance and handling of goods, and will be subject to the relevant rules of taxation and

customs regulation of the Republic of Kazakhstan.

11) Special Events and events related commercial activities

The Official Participants may arrange shows, Special Events, presentations or meetings (hereinafter

referred to as “Special Events”).

The Participant, should obtain approval from the Organizer for a Special Event on the Exhibition

site via electronic portal www.events.expo2017astana.com by sending request not later than 15th

of

March 2017. The Organizer may define additional special criteria for Special Events.

The Special Events of the Participants must be free of entrance fees.

With the prior approval from the Organizer, the Official Participants may conduct music, dance and

other activities in the areas designated for such commercial activities.

The Organizer has the right to make audio and video recording of these activities for non-

commercial purposes.

The Official Participants are required to register on portal www.events.expo2017astana.com and fill

online form.

Any event, hosted by Participant should be conducted according to the Events guide.

12) Distribution of free samples of products and food

The serving and/or tasting of products without packaging and selling of packaged food may be

allowed only for products that:

• have been imported into the Kazakhstan market and registered;

• do not violate the prohibitions established by the Convention on International Trade in

Endangered Species (CITES);

http://www.events.expo2017astana.com/

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• are specific to the country of the Official Participant, as well as produced in this country or

produced using the Exhibition equipment, exhibited by the Official Participant.

In particular, in respect of the products of animal or plant origin, it is required to comply with the

following rules:

• Technical regulation “Requirements to packing, marking, labelling and correct application”,

approved by Decree of the Government of the Republic of Kazakhstan dated 21 March 2008, No.

277.

VAT is not charged on free samples of packaged goods, provided all legal requirements are

complied with, such as:

• the goods must bear the inscription “Free sample”

• the goods must be of a limited value.

The Official Participants who intend to distribute free products or product samples must obtain

approval of the Organizer in respect of the type and quantity of products and product samples, time

and places of distribution of products and product samples and methods of marking products and

product samples (form 6).

When products and product samples are distributed, the Official Participants are obliged to observe

sanitary norms stipulated by the Legislation of the Republic of Kazakhstan.

The Organizer has the right to add specific criteria for approval and may deny approval if the

distribution of products and product samples of the Official participant violates the conditions

stipulated in the previous paragraphs or does not correspond to the general procedure of distribution

at the Exhibition.

13) Prohibition of selling goods violating intellectual property rights

The Official Participants of the Exhibition must sell goods, works or services in compliance with to

copyright and related property rights of the Republic of Kazakhstan, with the Special Regulation

No. 11 and other regulations

The Organizer is not liable for violation by the Official Participant of intellectual property rights.

14) Use of Exhibition symbols

In the conduct of commercial activities, the Official Participants must not use names, images, logos,

marks, mascots and other symbols relating to the Exhibition and/or the Organizer (hereinafter

referred to as “Symbols”) without obtaining a prior approval from the Organizer.

The Official Participant can use Symbols either for commercial or noncommercial purposes only in

cobrand with own symbols and only after written approval from еру Organizer. To obtain approval,

the Participant submit Form 8 on [email protected]. The Organizer within 15 (fifteen)

calendar days notifies the Official participant on decision.

The Commissioner entitled to free complimentary use of the name, logo, and other attributes of the

Exhibition for commercial or non-commercial purposes.

15) Publicity

The Official Participants may place signboards, posters, advertisements, printed and other materials

(hereinafter referred to as “advertisements”) within their exhibition spaces or in their pavilions.

These advertisements must comply with standards determined by the Organizer.

The Official Participants must submit the design plan associated with the appearance of the

advertisements for approval to the Organizer.


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Placement of any printed material outside the Exhibition site or the pavilion is subject to prior

written approval by the Organizer. The Exhibition Commissioner shall have the right to request

removal of any signs, which are not approved.

The Official Participants are not allowed to place advertisements of their sponsors outside the

stands or pavilions, including the external facades of buildings and structures.

Brochures and flyers are distributed only within the national sections of the Official Participants.

Any publicity related to Special Events, celebrations etc. on the Exhibition site must be authorized

by the Organizer. Any advertisements with the use of sound effects is prohibited.

The Official Participants may not use the names of foreign states, cities, regions or identical names

in their advertisements.

In order to ensure the order and security at the Exhibition, the Organizer has the right to direct the

removal or modification of advertisements or to suspend the distribution of advertisements. The

Official Participants must comply with the instructions of the Organizer in such cases.

16) Procedure of inspection of commercial activities

The Organizer has the right to inspect the commercial activities in relation to the accounting of the

commercial activities and the compliance of the commercial activities with the requirements of the

Organizer.

a. Inspection of Accounting of Commercial Activities

The Organizer will conduct inspections with the purpose of establishing the actual revenues

associated with commercial activities of the Official Participants.

In the course of daily accounting, the Official Participants must fill out reports with all the revenues

generated from commercial activities, including the calculation of royalties (form 4). Under the

Organizer request such form should be provided on paper within stated in the request period.

The Official Participant must attach to the daily commercial revenue report: a account statement by

the end of the day, a report of the cash register machine (a fiscal report, Z-report - cash register

closing report) for the full workday, and a report of the POS terminal.

b. Verification of compliance of the commercial activities with the established

requirements

The Organizer may send Inspectors to public catering and/or sales areas to verify the conduct of the

commercial activities by the Official Participants and compliance with the conditions of the

Agreement on commercial activities at any time during the Exhibition. Inspections shall be carried

with or without a prior notice indicating the list of documents to be verified.

The Organizer’s Inspectors must have a special permit from the Organizer stating:

the full name;

notice that the individual acts as the inspector of commercial activities of the Official

Participant;

commercial activity verification period;

verification object (name of the Official Participant, type of commercial activities);

other information.

The Participant’s representative responsible for commercial activities (the Representative) should

ensure the cooperation with the Inspector and in accordance to the written notice provide Inspector

with requested information within the period specified. The written notice signed by the Inspector is

send to the Representative .

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The Representative shall cooperate with the Inspector in the conduct of the verification.

Representative should provide Inspector access to all available documents (information).

The Inspector has the right to verify the remaining products marked with barcodes in the Exhibition

Warehouse.

The Inspector shall make an intermediate and/or final verification report for consideration by the

Organizer. The Inspector may make several intermediate reports for consideration by the Organizer

if necessary. The Representative may review the intermediate and/or final report and provide

comments.

Based on the results of inspections, the Organizer may send to the Official Participants the request

to eliminate violations in the conduct of commercial activities. The Official Participants must

comply with the request of the Organizer to eliminate violations in the conduct of commercial

activities.

If the Representative provides false information, and if the violations are not eliminated, the

Inspector has the right to initiate a decision on termination of the commercial activities of the

Official Participant.

17) Sanitary-epidemiological requirements and hygiene

The Official Participants shall comply with the provisions relating to health and hygiene specified

in Special Regulation No. 10.

The Organizer can exercise control with involvement of relevant state bodies of the Republic of

Kazakhstan over the commercial activities of the Official Participants in terms of their compliance

with the laws of the Republic of Kazakhstan.

The procedure of control over the conduct of commercial activities of the Official Participants will

be determined separately by the Organizer.

18) Preparation of facilities for commercial activities

The Official Participants shall at their own expense and under their own responsibility carry out the

designing and installation of catering and/or sales facilities, and adhere to the requirements of

Special Regulations No. 4, 5 and other requirements of the Organizer.

19) Current maintenance of public catering and/or sales areas

The Official Participants of the Exhibition must pay due attention to the maintenance of public

catering and/or sales areas in good order and bear all the related costs.

To ensure safety, the Organizer may request the Official Participants, if necessary, to reconstruct

and/or dismantle the public catering and/or sales areas. In this case, all the expenses of

reconstruction and/or dismantling of public catering and/or sales areas shall be borne by the Official

Participant.

In the case of improving the conditions of the public catering and/or sales areas, the Official

Participants must follow all the instructions of the Organizer regarding the dates and time of

completion of conditions of improvement.

Any repair or reconstruction and/or dismantling, as well as improvement of the conditions of public

catering and/or sales areas must becompleted until the 1st of June 2017 and agreed with the

Organizer.

20) Environment protection

In the conduct of commercial activities, the Official Participants must comply with the

environmental and social measures in their activities laws and regulations and guidelines.

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The Official Participants may provide visitors with information on meeting the environmental

requirements of traded goods, works and services

When performing music, dance and other activities in areas designated for commercial activities,

the Official Participants must minimize the damage to the environment.

21) Compliance with the Exhibition theme

Commercial activities should aim to reflect the cultural, social and historical aspects of the Official

Participants and comply with the following principles:

• commitment to sustainable and ecological development;

• commitment to reduction of environment pollution;

• promotion of “green” technologies;

• promotion of energy - efficient systems development;

• promotion of a healthy lifestyle.

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Form 1 - Application Form for Establishing a public catering Area by the Participant

Application Form for Establishing a public catering Area by the Participant

Name of

country/NGO

Full name of Section

Commissioner Signature

Applicant

Full name Signature

Tel. Mob. phone

Fax e-mail

Address *for example, inside the pavilion Kazakhstan

Location

Type

□ Restaurant

□ Cafe

□ Bar

□ Cafeteria

□ Fast-food

□ Canteen

Main menu

Size Pavilion m2

commercial

area m

2

Management method

Maximal occupancy

Additional

comments

The Official Participants must provide with this Application the layout plan of the

restaurant and the menu (including prices)

The Official Participant guarantees that the submitted information is true

Date of submission: (day) (month) (year)

The Official

Participant: (signature)

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Form 2 - Application Form for establishing sales area by the Official Participant

Application for establishing sales area by the Official Participant

Name of

Country/NGO



Applicant

Full name Signature

Tel. Mob. phone

Fax e-mail


Location

Type of goods

*see list of goods

Size Pavilion m2

Commercial

area m

2

Management

method

Maximal occupancy

Additional

comments

*The Official Participants must provide with this Application the layout plan of the sales

area and list of articles (including prices)



The Official


18

Form 3 - Monthly report on the revenues from the Commercial Activities of the

Official Participant

Monthly report on the revenues from the Commercial Activities of the Official Participant

period from _______201_ to _________201_

Country/name of the organization:___________________________

Agreement on commercial activities No. _______ dated ________ 201_

Section commissioner / representative ______________________

(Full name)

Stamp

No. Type of revenues

Amount of

revenues, in

KZT

rate Royalties, in KZT

(3*4)

Notes /

Comments

1 2 3 4 5 6

1 from restaurants:

1.1. Restaurant

1.2. Cafe

1.3. Bar

1.4. Cafeteria

1.5. Fast-food

1.6. Canteen

2 from stores

3 TOTAL:

4

Filled

by:___________________________________ (Full name)

Accepted by: ____________________

(Full name)

19

Form 4 - Daily report on the revenues from the Commercial Activities of the Official

Participant

Daily report on the revenues from the Commercial Activities of the Official Participant

period for _______201_

Country/name of the organization:___________________________

Agreement on commercial activities No. _______ dated ________ 201_

Section commissioner / representative ______________________

(Full name)

Stamp

No. Type of revenues

Amount of

revenues, in

KZT

rate Royalties, in KZT (3*4) Notes /

Comments

1 2 3 4 5 6

1 from restaurants:

1.1. Restaurant

1.2. Cafe

1.3. Bar

1.4. Cafeteria

1.5. Fast-food

1.6. Canteen

2 From stores

3

3.1.

TOTAL:

Filled by:___________________________________ (Full name)

Accepted by:

_________________ (Full name)

20

Form 5 - Application form for responsible person for Commercial activities

Application for responsible person for Commercial activities

Name of Country/NGO



Notifies appointment of the following Responsible person for Commercial

activities on behalf of applicant:

Responsible person for

Commercial activities in catering

Full name Signature

Tel. Mob.

phone

Fax e-mail

Comments


Commercial activities in shops

Full name Signature

Tel. Mob.

phone

Fax e-mail

Comments


Commercial activities in other

Full name Signature

Tel. Mob.

phone

Fax e-mail

Comments

Additional comments



The Official


21

Form 6 - Application Form for free distribution of free samples and food by the Official

Participant

Application for free distribution of free samples and food by the Official Participant

Name of Country/NGO



Applicant

Full name Signature

Tel. Mob. phone

Fax e-mail


Date of distribution

Place of distribution Area m2

Participants

Type of free samples and

quantity

Methods of labeling free

samples

This form should be accompanied by a list of items to be distributed indicating their

quantities.

If possible a sample form should be included indicating description of item, unit weight and

quantity of each



The Official


22

Form 7 - State register list of cash registers

State register list of cash registers

1 ПОРТ FPG-60 ФKZ


3 ПОРТ МР-55В ФKZ версия ОФД

4 ПОРТ DPG-25 ФKZ


6 PAX S80 NORD OnlineKZ (версия 1.1)

7 YARUS-TK-ON-KZ

8 ПОРТ DPG-35 ФKZ для ломбардов и пунктов приема

стеклотары

9 ЭКР 2102 ФKZ (версия Online KZ)

10 Миника 1102 ФKZ (версия Online KZ)

11 Меркурий - 115 ФKZ (версия Online KZ)

12 Штрих-МР AY-K-KZ

13 IKKM-Light-KZ

14 IKKM-touch-KZ

15 IKKM-standart-KZ

16 Штрих-mobile-KKM-KZ

17 YARUS TK KZ online ОФД

18 ATPOH 200 ФKZ online

19 Меркурий 130 ФKZ (версия Online KZ)

20 Меркурий 180 ФKZ (версия Online KZ)

21 "ПОРТ DPG-150 ФKZ"

22 "ОКА ПФ KZ online"

23 "OKA MФ KZ online"

24 "WЕBKASSA 1.0"

25 "PAX D210 NORD OnlineKZ" (версия 1.2)

26 "ФP-ПTK-RR-02KZ"

27 "ФP-ПTK-RR-04KZ"

28 "ПОРТ FPG-350 ФKZ"

29 "Программный фискализатор 3.0.1"

30 КС "Система обработки розничных платежей "Astana-Plat"

версия 2.1 online"

31 "Perfect м версия online kz"

32 "Штрих-Light-ПТKZ"

33 "Штрих-M-ПTKZ"

34 "Штрих-ФP-ПTKZ"

35 "Элтекс MK-KZ"

36 "Аппаратно-программный комплекс контрольно-кассовая

машина Webkassa 1.0"

37 "YARUS M2100KZ"

23

38 "Perfect S версия ONLINE KZ"

39 "eXpert SX версия ONLINE KZ"

40 "OKA 102Ф KZ Online"

24

Form 8 - Application Form for Exhibition Symbols use

Application for Exhibition Symbols use

Name of

Country/NGO



Applicant

Full name Signature

Tel. Mob. phone

Fax e-mail


Name of products

where Symbol will

be used

Place of distribution

Territory м2

*This form should be accompanied by

1. list of products indicating their quantities and description

2. products quality certification

3. design of the products

4. price of each item

The Official Participant guarantees that the submitted information is true.


The Official Participant: (signature)

Date post:	28-Apr-2018
Category:	Documents
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