Enclosure 1 to Region Memorandum No. 96, s.2017
Page 1 of 13
Guidelines on the Regional Search for Outstanding Teaching and Non-Teaching Employees
I. Rationale and Purpose
DepEd Region XII shall conduct the regional-wide Search for Outstanding Teaching
and Non-Teaching Employees in conformity with the Program on Awards and Incentives for
Service Excellence (PRAISE) of the Department of Education (DepEd Order No. 9, s.2002)
and the Search for Outstanding Public Officials and Employees that has been conducted by
the Civil Service Commission (CSC) annually (CSC Memorandum Circular No. 03, s.2016).
The initiative provides an inclusive opportunity to all potential employees to benefit from
the rewards and recognition system that the department has already established. It prepares
our human resources more competitively for nomination and participation to the national
level search and awards program.
The search activity aims to encourage, reward and give due recognition to the top
performing teaching and non-teaching employees who have demonstrated continuing
commitment and outstanding performance. Motivated human resources are essential to
organizational productivity and contribute to improving access, quality of delivery and
governance of basic education.
II. Category and Qualification Requirements
The search shall cover both the teaching and non-teaching employees and include
the following categories:
A.) Teaching Employees
Category Qualification Requirements
Outstanding Elementary School Teacher (Teacher I - III)
Has permanent item as teacher I, II, or III With at least 3 years teaching experience Either classroom advisers or subject teachers
provided with 5- 6 subject loads or 6 hours of teaching loads
Performance Rating of at least VS for the last three years
Outstanding Secondary School Teacher (Teacher I – III)
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 2 of 13
Outstanding Elementary Master Teacher (Master Teacher I- II)
Has permanent item as Master Teacher I or II With at least 3 years teaching experience as Master
Teacher I or II Either classroom advisers or subject teachers
provided with 5- 6 subject loads or 6 hours of teaching loads
Has other designations like coordinator, mentor, grade/year level chairman
Performance Rating of at least VS for the last three years
Outstanding Secondary Master Teacher (Master Teacher I- II)
Outstanding Kindergarten Teacher
Has permanent item as Teacher I/ Kindergarten teacher
With at least 3 years teaching experience in Kinder Has at least 2 teaching loads of Kinder sessions or 6
hours of teaching loads. Performance Rating of at least VS for the last three
years
Outstanding ALIVE Teacher
A Passer of the Qualifying Exam for Arabic Language and Islamic Studies (QEALIS)
With at least 3 years teaching experience handling ALIVE subjects
Has at least 5-6 teaching loads or 6 hours teaching loads
Performance Rating of at least VS for the last three years
Outstanding IPEd Teacher
Has permanent item as Teacher I tagged to IPED Program
With at least 3 years teaching experience handling IP learners
Has at least 5-6 teaching loads or 6 hours teaching loads
Performance Rating of at least VS for the last three years
Outstanding SPED Teacher
Has permanent item as regular Teacher or SPED teacher
With at least 3 years teaching experience handling SPED learners/classes
Has at least 5-6 teaching loads or 6 hours teaching loads
Performance Rating of at least VS for the last three years
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 3 of 13
Outstanding ALS Teacher (Mobile, DALCs & ABOT-ALAM Teacher)
Has permanent item as Regular Teacher or ALS/ ABOT-ALAM teacher
With at least 3 years teaching experience handling ALS/ABOT-ALAM classes
Has at least 5-6 teaching loads or 6 hours teaching loads
Performance Rating of at least VS for the last three years
Outstanding Multi-Grade Teacher
Has permanent item as Regular Teacher with at least 3 years teaching experience handling multi-grade classes
Has at least 5-6 teaching loads or 6 hours teaching loads
Performance Rating of at least VS for the last three years
Outstanding Elementary School Principal
(Principal I to IV) Outstanding Secondary School Principal (Principal I to IV)
Has Regular Permanent appointment as Principal I, II, III or IV
Has served for 3 years as Principal I, II, III or IV Has no pending administrative/criminal case Performance Rating of at least VS for the last 3 years. Has an unquestioned integrity
Should have the utilization of the allocated funds as per approved plan and liquidation of these MOOE/Govt/school funds for the months covering January 2016 – May 2017.
Has no outstanding unliquidated funds.
Outstanding Elementary School Head Teacher (HT) (IH)/TIC Outstanding Secondary Head Teacher School HT (IH)/TIC
Has Regular Permanent Appointment as HT (IH) or
Designation as TIC Has served for 3 years as HT (IH) or Designated as
TIC and managing a school Has no pending administrative/criminal case Performance Rating of at least VS for the last three
years. Has an unquestioned integrity
Should have the utilization of the allocated funds as per approved plan and liquidation of these MOOE/Govt/school funds for the months covering January 2016 – May 2017.
Has no outstanding unliquidated funds.
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 4 of 13
Outstanding District Supervisor/ PSDS/PIC (Principal In-charged of the district/PIC)
Has Regular Permanent appointment as District Supervisor/PSDS or Designation as (PIC) Principal in-charge of the District
Has served for 3 years as District Supervisor/PSDS or PIC
Has no pending administrative/ criminal case
Performance Rating of at least VS for the last three years.
B.) Non-Teaching Employees
Category Qualification Requirements
Outstanding Nurse
Has permanent item in the current position
With at least 3 years of work experience
relevant to the current position
Has no pending administrative or criminal case
Performance Rating of at least VS for the last 3
years
Outstanding Bookkeeper
III. Search and Selection Timeline The following timeline shall be observed at all levels:
Level Timeline
School /Cluster of Schools/ District Level
September 2017
Division Level Search October 2017
Submission of SDO Nominations for Regional Level
3 November 2017
Regional Level Evaluation of SDO nominees’ documents
6-10 November 2017
Interview for SDO nominees 13-17 November 2017
Regional Level Awarding & Recognition Program
2nd week of December 2017
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 5 of 13
IV. Required Documents for Submission
The search and selection committee at all levels shall require all nominees to submit
the required documents as basis for evaluation:
1. Nominee’s Portfolio of Accomplishments/Achievements
2. Signed copy of the Nominee’s IPCRF
3. Updated PDS
4. School Report (For Principal/HT only)
V. Selection Criteria
Category Selection Criteria and Rating
Outstanding Elementary School Teacher (Teacher I or III)
Instructional Competence (40)
o Teaching Competence (20) o Outstanding Accomplishments (10) o Creativity/Innovation (10)
Professional Competence (30)
o Education (10) o Resource Speaker/Facilitator (5) o Demo Teacher (5) o Trainings/Seminars (5) o Publication/Authorship (5)
Community Development/Services (10)
o Outreach Activity (5) o Networking/ Linkages (5)
Personal Characteristics (20)
Demonstrates positive traits both private and public life
Friendly, compassionate and tactful Team-player and has good working rapport with
colleagues Initiates, facilitates and builds inter-community
relations Maintains wholesome relations with community
stakeholders and local partners Demonstrates transparency, honesty, accountability
and personal integrity
Outstanding Secondary School Teacher (Teacher I or III)
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 6 of 13
Outstanding Elementary Master Teacher (Master Teacher I or II)
Outstanding Secondary Master Teacher (Master Teacher I or II)
Instructional Competence (40)
o Teaching Competence (10) o Instructional Leadership (10) o Outstanding Accomplishments (10) o Creativity/Innovation (10)
Professional Growth (40%)
o Education (10) o Resource Speaker/Facilitator (10) o Demo Teacher (5) o Action Research (5) o Trainings/Seminars (5) o Publication/Authorship (5)
Community Development Services (10)
o Outreach Activity (5) o Networking/ Linkages (5)
Personal Characteristics (10)
Demonstrates positive traits both private and public life
Friendly, compassionate and tactful Team-player and has good working rapport with
colleagues Initiates, facilitates and builds inter-community
relations Maintains wholesome relations with community
stakeholders and local partners Demonstrates transparency, honesty, accountability
and personal integrity
Outstanding Kindergarten Teacher
Instructional Competence (40%)
o Teaching Competence (20%) o Outstanding Accomplishments (10%) o Creativity/Innovation (10%)
Professional Competence (30)
o Education (10) o Resource Speaker/Facilitator (5) o Demo Teacher (5) o Trainings/Seminars (5) o Publication/Authorship (5)
Community Development Services (10)
o Outreach Activity (5) o Networking/ Linkages (5)
Outstanding ALIVE Teacher Outstanding IPEd Teacher Outstanding SPED Teacher
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 7 of 13
Outstanding ALS Mobile/ ABOT-ALAM Teacher
Personal Characteristics (20) Demonstrates positive traits both private and public
life Friendly, compassionate and tactful Team-player and has good working rapport with
colleagues Initiates, facilitates and builds inter-community
relations Maintains wholesome relations with community
stakeholders and local partners Demonstrates transparency, honesty, accountability
and personal integrity
Outstanding Multi-Grade Teacher
Outstanding Elementary School Principal
(Principal I or IV) Outstanding Secondary School Principal (Principal I or IV) Outstanding Elementary School HT (IH)/TIC Outstanding Secondary School HT (IH)/TIC
Managerial Competence (40) a. NAT MPS (15)
95-99 15 70-74 10 90-94 14 65-69 9 85-89 13 60-64 8 80-84 12 55-59 7 75-79 11 50-54 6
b. Level of SBM practice (10)
Level 1 5 Level 2 7 Level 3 10
c. Fiscal Leadership (MOEE/school funds Liquidation)(15) Professional Competence (25) a. Performance ratings (15)
9.6-9.9 15 8.1-8.3 5 9.3-9.5 10 7.8-8.0 4 9.0-9.2 8 7.5-7.7 3 8.7-8.9 7 7.2-7.7 2 8.4- 8.6 6 6.9-7.1 1
b. Research and creative outputs, re-entry projects after attendance to training, conferences, workshops or International (10)
International 10 National 7
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 8 of 13
Regional 5 Division 3 District 2 School 1
Leadership Skills (5)
Manages the implementation, monitoring and review of SIP/ AIP
Oversees school operations , care and use of physical facilities
Submit and liquidate MOOE on time Manages school resources in accordance with
DepEd policies Awards or distinctions received (5)
National 5 Regional 4 Division 3 District 2 School 1
Research Conducted (5)
Educational Attainment (10)
Doctoral 10 Doctoral (CAR) 8 Master’s Degree 6 MA CAR 4
Community Partnership/Linkages (10)
1 M above 10 500,000-999,000 8 300,000-499,000 6 100,000-299,000 4 50,000-99,000 2
Personal Attributes/ Characteristics (5)
Demonstrates positive traits both private and public life
Friendly, compassionate and tactful Team-player and has good working rapport with
colleagues
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 9 of 13
Initiates, facilitates and builds inter-community relations
Maintains wholesome relations with community stakeholders and local partners
Demonstrates transparency, honesty, accountability and personal integrity
Outstanding District Supervisor/ PSDS/PIC (Principal In-charged of the district/PIC)
Instructional Supervisory Leadership (40)
Functional supervisory development program (plan, execution of the plan, mechanism/ accomplishment, frequency of visits (20)
Performance in the Acad performance of District (NAT) - (20)
Accomplishments (30)
Awards received (5) Research (10) Trainings / TA conducted (10) Publication ( 5)
Professional Development (15) Education – 5
Doctoral 5 Doctoral (CAR) 3
Master’s Degree 2
Trainings Attended (5)
National 5 Region 4 Division 3
Speakership (5 ) (For the last 3 Years)
National 5 Region 4 Division 3 District 2 School 1
Personal Characteristics (15)
Demonstrate positive traits both private and public life
Friendly, compassionate and tactful
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 10 of 13
Team-player and has good working rapport with colleagues
Initiates, facilitates and builds inter-community relations
Maintains wholesome relations with community stakeholders and local partners
Demonstrates transparency, honesty, accountability and personal integrity
NON-TEACHING EMPLOYEES
Outstanding Nurse
Occupational Competence (50) o Work experience (20) o Accomplishments (20) o Human Relations (10)
Outstanding Achievements (25)
o Awards (10) o Innovation / Creativity (5) o Publication / Authorship (5) o Speakership (5)
Professional Growth (15) Education (10)
Doctoral 10 Doctoral (CAR) 7
Master’s Degree 5
Trainings Attended (5)
National 5 Region 4 Division 3
Personal Characteristics (10)
Demonstrates positive traits both private and public life
Friendly, compassionate and tactful Team-player and has good working rapport with
colleagues Initiates, facilitates and builds inter-community
relations Maintains wholesome relations with community
stakeholders and local partners Demonstrates transparency, honesty, accountability
and personal integrity
Outstanding Bookkeeper
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 11 of 13
VI. Search and Selection Process
School Level/Cluster of Schools/Districts
The School head/Principal or the search and awards committee of the school shall
review the performance of teachers in the school based on the results of the IPCRF
of individual teachers including their portfolio of accomplishments or innovations.
The search committee shall prepare shortlist of potential nominees for each of the
category based on the IPRCF and Portfolio of accomplishments of teachers
The search committee led by the principal shall conduct interview of shortlisted
teachers who are potential nominees for the Division Level search.
The school head shall nominate 1 Most Outstanding teacher for each of the category
as entries for the Division Level Search for Outstanding Teachers.
Division Level
The Division Office shall lead and facilitate the inclusive management of the Search
for Outstanding teachers and intensify the promotion or advocacy for this awards
and recognition program for teachers.
The Division Search and Awards Committee shall review the nomination documents
submitted by the school for each of the category, and if necessary shall conduct the
validation process at the school level.
The Division search committee shall include one representative from the RO as
process observer.
Division winners (1st Placers) in all categories shall also be recognized during the
education week apart from the regional winners.
The Division Search and Awards Committee shall prepare shortlist of top 10
potential nominees for each category who will undergo final interview by the
committee.
The SDS shall nominate/submit only one Most Outstanding teacher for each
category to the Regional Office for the Regional Level Search for Outstanding
Teaching and non-teaching employees.
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 12 of 13
Division Level Search and Selection Process for Outstanding Principals, District
Supervisors and other Non-teaching Employees:
The Division Office shall lead and facilitate the inclusive management of the Search
for Outstanding Principals and District Supervisors/ PSDS. The SDO shall intensify
the promotion or advocacy for the awards and recognition program and open the
opportunity to all principals or PSDS who met the general entry qualifications for
nomination.
The nominations for the Outstanding Principal and District Supervisor shall be
submitted by the teachers’ organization/s, parents associations, PTCA, Local LGUs
or any organizational partners of the school where the nominee is currently
working/deployed.
The Division Search and Awards Committee shall review the nomination documents
submitted for the principal and district supervisor category, and if necessary shall
conduct the validation process at the school level.
The Division Search and Awards Committee shall prepare shortlist of top 10
potential nominees for each category who will undergo final interview by the
committee.
The SDS shall nominate or submit only one Most Outstanding Principal and Most
Outstanding District Supervisor to the Regional Office for the Regional Level Search.
The division shall conduct awarding and recognition for division level top awardees.
Regional Level Search and Selection Process for Most Outstanding Teacher,
Principal, District Supervisor and Non-Teaching Employees
The RO team composed of the Chiefs of the Functional Divisions and Secretariat
from HRDD shall review and re-assess the documents of the nominees submitted by
SDOs for the Regional Level Search for each category.
The RO shall conduct interview for nominees in each category using the Behavioral
Events Interviewing (BEI) Approach to further validate the accomplishments of
each nominee.
Enclosure 1 to Region Memorandum No. 96, s.2017
Page 13 of 13
The RO shall require all nominees to write (on the spot) a one-page essay (300
words) on the topic which shall be given before the interview as part of the regional
level search requirements.
Using the selection criteria and the results of the BEI including the essay, the RO
team will determine the Most Outstanding employee for each category.
The top 3 Regional winners for each category shall be awarded. The awarding and
recognition program shall be conducted in time with the celebration of the
International Education Week on December 7-12, 2017.
The RO team shall lead the public announcement or publicity of the awards and the
Regional Level awardees via radio broadcast and social media. The official results of
the search shall also be posted in the website of the DepEd Region XII.