GYMPIE REGIONAL COUNCIL€¦ · 23-04-2020 · Congratulations to incumbent and newly elected...

GYMPIE REGIONAL COUNCIL

MINUTES

of the

POST-ELECTION MEETING

CHAIRMAN: Cr GC Hartwig (Mayor)

Held in the Boardroom

Town Hall

2 Caledonian Hill

Gympie Qld 4570

On Thursday, 23 April 2020

At 9.00am

UNCONFIRMED

Post-Election Minutes 23 April 2020

Page 2 of 34

Gympie Regional Council POST-ELECTION

Mayor GC Hartwig (Chairman)

Crs J Milne, NG Jensen, SA Waldock, BM Devereaux, DH Stewart, HT Smerdon,

WA Polley and RA Fredman.

CONTENTS:

ACKNOWLEDGEMENT ....................................................................................................................... 3

OPEN WITH PRAYER .......................................................................................................................... 3

SECTION 1: APOLOGIES / LEAVE OF ABSENCE ............................................................................ 3

SECTION 2: DISCLOSURE OF INTERESTS ...................................................................................... 3

SECTION 3: CONFIRMATION OF MINUTES .................................................................................. 3

SECTION 4: OFFICE OF THE CEO .................................................................................................... 4

4.1 MAYORAL DECLARATION AND STATEMENT .............................................................................................................................. 4

4.2 COUNCILLOR DECLARATION AND STATEMENTS ....................................................................................................................... 6

4.3 APPOINTMENT OF DEPUTY MAYOR ......................................................................................................................................... 11

4.4 MEETING PLACE, FREQUENCY AND DATES .............................................................................................................................. 12

4.5 PORTFOLIOS ................................................................................................................................................................................ 14

4.6 APPOINTMENT OF REPRESENTATIVES ON VARIOUS COMMITTEES AND ORGANISATIONS ................................................ 17

4.7 EXTENSION OF APPOINTMENTS TO AUDIT AND RISK MANAGEMENT COMMITTEE - INDEPENDENT MEMBERS............. 20

SECTION 5: ATTACHMENTS......................................................................................................... 23

4.5 PORTFOLIOS

ATTACHMENT 1 COUNCILLOR PORTFOLIO POLICY ..................................................................................................... 24

4.7 EXTENSION OF APPOINTMENTS TO AUDIT AND RISK MANAGEMENT COMMITTEE - INDEPENDENT MEMBERS

ATTACHMENT 1 BACKGROUND INFORMATION - INDEPENDENT ARMC MEMBERS ............................................... 26

ATTACHMENT 2 AUDIT AND RISK MANAGEMENT COMMITTEE CHARTER ............................................................... 27

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The meeting commenced at 9.00am.

PRESENT: Mayor Cr GC Hartwig (Chairman), Crs J Milne, NG Jensen, SA Waldock,

BM Devereaux, DH Stewart, HT Smerdon, WA Polley and RA Fredman.

Also in attendance were Chief Executive Officer (Mr B Smith), Governance Manager (Mr B

Hayes) – and Minutes Clerk (Ms S Lowe).

ACKNOWLEDGEMENT

Cr Stewart gave the following acknowledgement:

Let me acknowledge the traditional owners of the land on which we meet today, I pay my

respects to the elders of the past, present and emerging.

OPEN WITH PRAYER

Senior Pastor Dean Comerford, Gympie Community Church offered a prayer for the

advancement of the region and the true welfare of its people.

One Minute’s silence for family and friends of deceased residents of the region.

The Mayor also noted celebrations of ANZAC day and the appreciation for men and women

of our defence force and emergency services that will not be recognised publicly as they are

used to.

As we go about our days we take some time over the coming days especially on Saturday to

remember their sacrifice. We are here today as a direct result of their work, their effort, their

toil, and their sacrifice.

Democracy that has put you in your seat was hard fought and won by many people and we

should never forget that.

SECTION 1: APOLOGIES / LEAVE OF ABSENCE

SECTION 2: DISCLOSURE OF INTERESTS

SECTION 3: CONFIRMATION OF MINUTES

The Minutes of the Gympie Regional Council Ordinary Meeting held on 4 March 2020 and

Special Meeting held on 24 March 2020 will be confirmed at the next Ordinary Meeting of

Council.

UNCONFIRMED


Page 4 of 34

SECTION 4: OFFICE OF THE CEO

4.1 Mayoral Declaration and Statement

PORTFOLIO: Governance, Finance, ICT and Disaster Management

DIRECTORATE: Office of the CEO

DOC ID:

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

5. Our Organisation - accountable, responsive, efficient and innovative

Mayor Glen Hartwig made his Declaration of Office at the meeting.

Statement:

Congratulations to incumbent and newly elected councillors.

Firstly, to incumbents, the people of your division re-affirmed their faith in you. In this

Council, you have larger responsibilities than normal compared to most other councils. To

new councillors, the residents in your division feel you are the best to represent them; a

tremendous achievement. Be patient - look learn and listen.

Today is a very special day for you and your families. We embark on a journey in local

government together. It can be a rewarding process and I hope the next four years brings

you much satisfaction. There are many difficult decisions ahead – some won’t be popular. But

if we base our decision making on firm principles, people may not agree but they will

understand.

Many people have unrealistic expectations of you; some you cannot meet. My suggestion is

you be curious, ask questions, expect honest answers and understand at all times you are

spending someone else’s money. We may not get it right every time but we will take

responsibility.

As a group, we need to move this organisation towards openness, honesty and

transparency. I look forward to working with you and all staff. There are exciting times ahead.

Yes COVID-19 will create problems for our Council, but in spite of that there is tremendous

opportunity. This region’s people have a community spirit like no other. Our diversity, beach

to bush provides unequal lifestyle and growth potential. We have the best people in the best

locations – bar none. This region is a great place to live, raise a family and enjoy life.

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Page 5 of 34

Changes we can make as a council can make it even better, but this will require tough

decisions. I look forward to being Mayor for the whole region, treating people equally,

without favour. This region can grow and prosper and I am excited to harness our potential.

Let this Council, be a Council for the whole region.

Without support I would not be here today. It is humbling to be elected your Mayor and I

take the responsibility of office very seriously. I hope over the next four years to justify the

faith you have shown in me.

Finally, to my friends and family, and particularly my children who have walked with me

through the last four difficult years, thank you for your support. Most importantly, my

greatest appreciation is for Talitha. No one is more wonderful than you. Thank you for

letting me hold your hand.

This is an honour to represent this region and I look forward to fulfilling my obligations and

responsibilities as Mayor.

Thank you.

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4.2 Councillor Declaration and Statements



DOC ID:


STRATEGIC THEMES:


The Councillors made their Declaration of Office at the meeting.

Statements:

Cr Dan Stewart

I would like to thank the many people who encouraged me, assisted me, guided me and were

to volunteer for me during the election but for a virus.

Division 5 which I represent is the most diverse division in the region, equally rural, urban and

industrial. Like all councillors I seek to make wise decisions not just for the division but for

the whole region.

During the campaign I outlined my priorities as follows:

1. Budget responsibility, including life-time costing of projects, review of master plans

and similar, and making our rating system fairer. We need to ensure we spend within

the means of the region.

2. We need to consider water security as the region approaches using its annual water

allocation. How can we better manage demand and find new affordable sources of

water.

3. Libraries and active recreation are traditional responsibilities of Council. They are vital

if we want a healthy community, a smarter workforce and our children to achieve their

potential.

4. Roads, where I had two main concerns:

I. Continued improvement in the maintenance of gravel roads;

II. Renewal and widening of single-lane bitumen roads. On the later, the first

petition this council will receive is on this very priority.

I look forward to working with the five new councillors as well as the returning councillors,

including mayor Hartwig. I look forward to open, honest and robust debate over the next 4

years as we work with staff to help build an even better region.

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Cr Bob Fredman

Mr Mayor my brief statement is to thank the people of Division 8. I am grateful for the trust

they put in me and I hope to repay the debt many times over. Thank you.

Cr Hilary Smerdon

Mr Mayor, fellow Councillors

I would firstly like to thank my family and friends for their support throughout the election.

My thanks go especially to the residents of Division 6 for their show of support in re-electing

me to represent them for another 4 years. I don’t take the role of councillor lightly and will

continue to work hard, listen and represent my division and the region as a whole.

I would also like to congratulate the Mayor and my fellow councillors on their success in

being elected and look forward to having a good working relationship with them. The next 4

years will be difficult with some hard decisions needing to be made which will be popular

with some but not all. But they have to be made to get this great region back to where it

should be.

In my opinion we need to do the basic services first and give the rate payers value for money.

We need to let the rest of the world know that Gympie is open for business and we welcome

new business and Council will in every way it can to assist these businesses to get established

in this region. We also need to look after our existing businesses, especially our primary

producers who have always been the backbone of this region.

During the election campaign I promised the residents of this region Honest Open

Dependable representation and I intend to deliver on these promises. I believe we have the

councillors to lead this region out of the financial lows we are now in, reign in excessive

spending and bring our budgets back in the black. We have the added hardship now with the

Corona Virus but with good management, this region will thrive once again.

Cr Dolly Jensen

I am honoured to be elected to this position by the people of Division 2. It was an unusual

campaign with lots of restrictions and it certainly wasn’t without the help of all my friends

and family.

I sincerely thank my husband Graeme for his unconditional love and ongoing support every

day. It’s going to be a rough start for us all, beginning in the middle of a pandemic but I

believe we have a strong team of councillors and with small and careful steps we can work

through this and many other concerns and restore the people’s trusts. For the first time in

years the region has hope.

UNCONFIRMED


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Cr Bruce Devereaux

Not only can my wife and kids not be here today to celebrate my accepting this position due

to social distancing, for five weeks they’ve been self-isolated in our home while I’m living in

our bus, so I haven’t been able to celebrate much with them there either.

That being the case it feels additionally special to be able to say via Live Streaming and in

front of our whole community, thank you Tracey - you make life worth living - and thank you

Grace, Joshua, Molly, Sophie and Emily.

And Mishi and Izzy, and Geoffrey, Liz and Eddie, and Jason, Belinda, Joel and Riley, and

Shane, Shelley, Harry, Lily and Annabelle, and Kez and Daz, and Ken and Carmel and Great

Grandma Edna Lawrence, and my mother, Judy, - ‘no, I love you more, Mum’ - and my Dad,

Geoffrey, who I wish could be here to witness this moment but who left us last September. I

miss you, Dad.

And, why not, a call out to the rest of my enormous, supportive, hilarious and slightly barmy

family too. But mainly, you lot still at home who I just want to hug right now.

For nearly a year you’ve had to weather a Dad who's been a little more preoccupied with

reading a computer screen than normal. And to be completely upfront here, due to my

blogging and online work, normal screen time for me was already quite substantial.

To the three candidates I stood against for this seat – Rae Gate, Wayne Sachs and my learned

colleague, Dr Daryl Dodt - thank you. Each of you brought something unique to the

conversation this election and each of you have served our wonderful community at some

point in the recent past.

I can only hope to achieve as much in my term.

I also want to thank the many people in our community who came forward with a little advice

and a little information and a little encouragement during my campaign. Too many to name

in a two-minute speech, but you know who you are and you know how grateful I am.

Finally, I wish to humbly express my gratitude to people of Division 4 who had faith enough

in the conviction of my message to put me in this room with these other Gympie Regional

councillors.

You can't know how humbling that is. And how empowering.

This pandemic might slow things down regarding some of my talking points but it won't

change my focus.

We will come through this mess at some point and be looking to reboot, rebuild and grow

our Gympie Region. The whole region.

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Be assured over the coming months, none of us will be negotiating this crisis alone. I truly

look forward to doing the job you've entrusted to me.

Cr Warren Polley

Psalm 122 paraphrased. A Psalm for the Gympie Region

I was glad when they said to me,

We will go up and assemble in Gympie.

Our feet are now standing within your gates.

Gympie, what a strong and beautiful city you are!

The people from afar go up there.

The people of the Lord give thanks to His name there.

May her leaders sit in Chambers and make wise decisions.

Pray for the peace of Gympie,

May those who love her prosper

May there be peace inside her borders

May there be prosperity within her region

For the sake of my family and neighbours, I will pray,

May there be peace in You!

For the sake of those who love the Lord, I will pray,

for Gympie to prosper. I will work for your good.

Cr Jess Milne

Mr Mayor, fellow Councillors, staff and everyone watching.

I am humbled that the residents of Division 1 have invested their trust in me to serve the

Cooloola Coast while fulfilling my responsibilities and obligations as an elected

representative. It is a great honour to be standing in Chambers and I believe it is a testament

that if you work hard, use integrity and keep positive, anything is possible. I will be making

every effort to see good projects delivered and future planning exclusive. In Division 1 it will

include reviving the tourism industry in Tin Can Bay and Rainbow Beach and developing

Cooloola Cove to be the heart of the Cooloola Coast.

But I would like to take this time to acknowledge everyone that has supported me in my

journey to becoming a Councillor. There are too many to name, so to you all I say thanks for

your kindness and assistance. My partner Harley has been my shoulder of support through

the years and I wouldn’t be standing here today if it wasn’t for his patience. My two girls,

Bonnie and Jackie, are the reason I am so passionate about effective communication,

informed decision making and sustainable strategies as they are the next generation we are

planning for.

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I would also like to take this moment to pay respects to those who in life gave me wise

words, inspiration by example and the courage to speak up. In memory their positive

influence will drive my determination to persevere through challenging times and to fight for

what is right.

COVID-19 has caused devastating economic impact, community disruption and loss.

Navigating through this will require leaders to be adaptable and have foresight. I believe the

diversity of representation in this room will enable the Gympie Region to move forward with

collective community consideration and I look forward to building our future with my fellow

councillors and council staff under the leadership of Mayor Glen Hartwig.

Thank you.

UNCONFIRMED


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4.3 Appointment of Deputy Mayor



DOC ID:


STRATEGIC THEMES:


1. REPORT

It is a requirement under s175(2) of the Local Government Act 2009 that Council must, by

resolution, appoint a Deputy Mayor from its Councillors (other than the mayor) at the post-

election meeting.

M01/04/20

Moved Cr NG Jensen Seconded Cr BM Devereaux

That Councillor Smerdon be appointed Deputy Mayor for Gympie Regional Council.

Carried

FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig, Cr SA

Waldock, Cr WA Polley, Cr J Milne and Cr BM Devereaux

AGAINST: Nil

UNCONFIRMED


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4.4 Meeting Place, Frequency and Dates



DOC ID:


STRATEGIC THEMES:


1. REPORT

The requirements of s256(1) of the Local Government Regulation 2012, as part of the post-

election meeting agenda Council is required to set the dates, times and location for its future

meetings.

Under the Local Government Regulation 2012 Council has a requirement to set meeting

dates:

S257 Frequency and place of meetings

(1) A local government must meet at least once in each month.

Council has reviewed its corporate reporting framework and the following meeting schedule

aligns with the monthly reporting framework in order to ensure the Council receives key

financial and other corporate reports at the optimal time.

It is proposed that Ordinary Meetings will generally be held every fourth Wednesday

commencing at 9.00am in the Boardroom, Town Hall, 2 Caledonian Hill, Gympie, unless

otherwise determined.

Councillor Workshops & Briefings

The purpose of the Workshop and Councillor Briefing is to:

provide general information

canvas opinions on issues

seek feedback on issues

identify any further clarification Council may require with regard

to future Council agenda items

facilitate information sharing

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To comply with the Local Government Regulations 2012 S257 (1) the following monthly

meeting cycle is recommended for adoption.

Free - week 1;

Councillor Workshop/Councillor Briefing – week 2;

Free - week 3;

Council Ordinary Meeting – week 4;

Additional special purpose Workshop or site inspection/tour can be scheduled if required.

A Schedule of meeting dates for the period May through December 2020 has been provided

in the recommendation below for Council’s consideration.

M02/04/20

Moved Cr DH Stewart Seconded Cr WA Polley

That:

1. The Ordinary Meetings of Council be held at 2 Caledonian Hill, Gympie, more

generally known as the Town Hall situated at the Five Ways, Gympie.

2. Councillor Workshop/Councillor Briefing sessions be conducted every second

Wednesday of the month commencing at 9.00am unless otherwise determined.

3. Council Ordinary Meetings be conducted every fourth Wednesday of the month

commencing at 9.00am unless otherwise determined.

4. The meeting dates for the months of May to December 2020 be set as follows:

Wednesday, 13 May 2020 Councillor Workshop/Councillor Briefing

Wednesday, 27 May 2020 Ordinary

Wednesday, 10 June 2020 Councillor Workshop/Councillor Briefing

Wednesday, 24 June 2020 Ordinary

Wednesday, 8 July 2020 Councillor Workshop/Councillor Briefing

Wednesday, 22 July 2020 Ordinary

Wednesday, 12 August 2020 Councillor Workshop/Councillor Briefing

Wednesday, 26 August 2020 Ordinary

Wednesday, 9 September 2020 Councillor Workshop/Councillor Briefing

Wednesday, 23 September 2020 Ordinary

Wednesday, 14 October 2020 Councillor Workshop/Councillor Briefing

Wednesday, 28 October2020 Ordinary

Wednesday, 11 November 2020 Councillor Workshop/Councillor Briefing

Wednesday, 25 November 2020 Ordinary

Wednesday, 9 December 2020 Ordinary

5. Further that the schedule be reviewed at the July Workshop.

Carried



AGAINST: Nil

UNCONFIRMED


Page 14 of 34

4.5 Portfolios



DOC ID:


STRATEGIC THEMES:

1. Our Infrastructure - well planned, integrated and safe

2. Our Community - active, diverse, creative and engaged

3. Our Economy - dynamic, productive and resilient

4. Our Environment - sustainable, well-managed and accessible


1. REPORT

Council needs to determine the allocation of Portfolios.

The previous Portfolios were:

Governance, Finance, ICT and Disaster Management –

Planning and Development

• Strategic Planning

• Statutory Planning

• Environmental Health

• Local Laws

• Building Services

Infrastructure Services

• Road and Drainage Infrastructure

• Design Services

• Traffic Management

Economic Development

• Economic Development Strategy

• Industry Development

Tourism, Environment and Special Projects

• Open space and Recreation Planning

• Parks

• Sporting Facilities

• Aquatic Facilities

UNCONFIRMED


Page 15 of 34

Water, Sewerage and Waste Management

• Strategic Planning

• Operations

• Waste Management

Business Activities and Sport

• Saleyards

• Airport

• Small business engagement

• Civic Centre/Pavilion

Community Development

• Community Partnerships

• Libraries

• Customer Contact

• Community Projects

Arts, Culture and Open Space

• Heritage

• Parks and Open Spaces

• Arts and Culture

The current Councillor Portfolio Policy is attached for information.

ATTACHMENTS

⇩1. Councillor Portfolio Policy

M03/04/20

Moved Cr BM Devereaux Seconded Cr HT Smerdon

That the Councillors be appointed to the following portfolios as outlined below:

Disaster Management ………..……………………………………….. Mayor GC Hartwig

Planning and Economic Development………….Mayor GC Hartwig, Cr HT Smerdon,

Cr SA Waldock

Finance……………………………………………………. Cr DH Stewart, Cr BM Devereaux

Infrastructure Services……………………..Cr RA Fredman, Cr WA Polley, Cr J Milne

Arts Culture and Open Space, Business Activities and Sport……... Cr DH Stewart,

Cr SA Waldock, Cr NG Jensen

Water and Sewerage, and Waste Management …... Cr HT Smerdon, Cr WA Polley

UNCONFIRMED


Page 16 of 34

Governance and ICT ……………………………….… Cr RA Fredman, Cr BM Devereaux

Community Development …………………………………………………….. Cr NG Jensen

Tourism, Environment and Special Projects …………………………………. Cr J Milne

Carried



AGAINST: Nil

UNCONFIRMED


Page 17 of 34

4.6 Appointment of Representatives on Various Committees and

Organisations



DOC ID:


STRATEGIC THEMES:

2. Our Community - active, diverse, creative and engaged

4. Our Environment - sustainable, well-managed and accessible


1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

At the commencement of each term of Council representatives are appointed to active

committees and organisations that require a Councillor representative.

2. REPORT

A review of all external committees and working groups has been undertaken and the

following groups do not specifically require a Councillor representative on the committee or

are no longer active.

External Committees

Bush Fire Hazard Committee

Cooloola Coast Care

Gympie and District Landcare

Gympie and District Historical Society

Gympie Recreation Association

Kilkivan and District Museum

Kilkivan Showgrounds

Kilkivan Swimming Pool Management Committee

One Mile Sports Association

Regional Animal Advisory Committee

Arts and Culture Reference Panel

Senior Citizens Centre Management Committee

Tansey Showgrounds

Gympie Region Fire Brigade Finance Committee

Coast Guard Tin Can Bay

UNCONFIRMED


Page 18 of 34

Council Advisory/Working Groups

Airport Management Committee (operations)

City Farm Committee

Destination Gympie Region Tourism Advisory Committee

Saleyards Committee

Wide Bay Burnett Sport and Recreation Advisory Committee

The following list of Committees and Organisations are active and require Councillor

representation:

External Committees

Gympie Cemetery Trust............................................................................................................... (1 x Councillor)

GRC Local Disaster Management Group (Chairperson and Deputy Chairperson)

Heritage Sub Committee .......................................................................................................... (2 x Councillors)

Mary River Catchment Coordinating Committee ............................................................. (1 x Councillor)

Wide Bay/Burnett Regional Organisation of Councils .............Mayor and CEO as per constitution

however an additional councillor can be appointed.

Wide Bay Burnett Regional Road Group………………………… ...................... (Mayor and 1 x Councillor)

Access Advisory Committee ........................................... ..... .................................................... (1 x Councillor)


Audit and Risk Management Committee ........................................................................... (2 x Councillors)

Traffic and Road Safety Committee .................................................................................... (2 x Councillors)

Waste Management and Resource Recovery Strategy Advisory Committee .......................................

.... (portfolio Councillor and one other Councillor) (Mayor as ex officio member)

Weed and Pest Advisory Committee ................................................................................... (2 x Councillors)

Water Business Unit – Technical Advisory Group........................... (Portfolio Councillor and Mayor)

The intent of these appointments is that each Councillor report to a Councillor Workshop two

times per year.

UNCONFIRMED


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M04/04/20

Moved Cr HT Smerdon Seconded Cr SA Waldock

That the following Councillors be appointed to the various committees and

organisations as follows: -

External Committees

Gympie Cemetery Trust ............................................ Cr SA Waldock and Cr BM Devereaux

GRC Local Disaster Management Group………………………… ....Mayor and Deputy Mayor

Heritage Sub Committee ................................................................................ Cr RA Fredman

Mary River Catchment Coordinating Committee ................................................. Cr J Milne

Wide Bay/Burnett Regional Organisation of Councils................................ Mayor and CEO

Wide Bay Burnett Regional Road Group ................................... Mayor and Cr HT Smerdon

Access Advisory Committee ............................... .... ......................................... Cr WA Polley


Audit and Risk Management Committee ................ Cr RA Fredman and Cr BM Devereaux

Traffic and Road Safety Committee .................................. Cr NG Jensen and Cr WA Polley

Waste Management and Resource Recovery Strategy Advisory Committee ......................

................ Cr WA Polley and Cr SA Waldock (Mayor as ex officio member)

Weed and Pest Advisory Committee ........................... Cr HT Smerdon and Cr SA Waldock

Water Business Unit – Technical Advisory Group......................... Cr WA Polley and Mayor

Carried



AGAINST: Nil

UNCONFIRMED


Page 20 of 34

4.7 Extension of Appointments to Audit and Risk Management Committee -

Independent Members



DOC ID:


STRATEGIC THEMES:


1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

Minute M08/06/16 appointed Mr Jason Powell and reappointed Mr Hayden Wright as

independent members of Council’s Audit and Risk Management Committee (ARMC) through

to the conclusion of the 2016-2020 quadrennial term of Council. Minute M11/7/18 re-

appointed Ms Angie Condon-Smith as the independent Chairperson of the ARMC through to

31/12/2021.

Given the new term of Council, in the interest of continuity of informed operation of the

ARMC, it is proposed to seek endorsement of an extension to the ARMC appointments for

Mr Wright and Mr Powell through to the end of the current calendar year. Further extensions

can be considered at that time.

Council last considered the composition of its ARMC by way of review of the Committee’s

Charter at the 25 September 2019 Ordinary Meeting, refer Minute M07/09/19.

2. REPORT

Under section 105 of the Local Government Act 2009 (Act), Council is required to have an

audit committee that -

(a) monitors and reviews—

(i) the integrity of financial documents; and

(ii) the internal audit function; and

(iii) the effectiveness and objectivity of the local

government’s internal auditors; and

(b) makes recommendations to the local government about

any matters that the audit committee considers need

action or improvement.

Section 210 of the Local Government Regulation 2012 (Regulation) further requires that the

audit committee must comprise of at least 3 but no more than 6 members, including 1 but

no more than 2 of which are to be Councillors appointed by the local government.

UNCONFIRMED


Page 21 of 34

In adopting and periodically reviewing its ARMC Charter, Council has previously set the

composition of the committee as 2 x Councillors, with 3 x independent committee members,

including an independent chairperson. This was last reviewed in September 2019 via Minute

M07/09/19. The Charter states that independent members of the Committee will be

appointed for a four-year term on a rotational basis using a staggered annual appointment

process.

Noting the current independent chairperson has been appointed through to 31 December

2021, and the 2 x independent committee members’ appointments both expired with the

conclusion of the 2020 quadrennial election, it is considered appropriate to extend the term

of appointment for both independent committee members through to the end of the current

calendar year to allow immediate informed continuity of the ARMC’s function. The next

meeting of the ARMC is due to be held on the 26th May.

A further review of these appointments can be considered by Council prior to December

2020.

Background information on both of the above independent committee members is included

as an attachment to this report for the information of Councillors.

Councillor appointments to the ARMC are to be considered separately at today’s meeting.

3. BUDGET IMPLICATIONS

The cost of operating the ARMC forms part of Council’s annual budget considerations. No

additional costs are incurred via the proposed recommendation

4. POLICY IMPLICATIONS

The ARMC is a legislative requirement for Council. The Committee operates in accordance

with its Charter and the mandatory requirements under the Act and Regulation.

5. CONSULTATION

Chief Executive Officer

Independent Chairperson of the ARMC

Manager Governance

6. CONCLUSION

To maintain continuity of the informed operation of Council’s ARMC it is recommended that

the appointment of the two independent committee members identified in the report be

extended through to 31 December 2020.

ATTACHMENTS

⇩1. Background Information - Independent ARMC Members

⇩2. Audit and Risk Management Committee Charter

UNCONFIRMED


Page 22 of 34

M05/04/20

Moved Cr RA Fredman Seconded Cr HT Smerdon

That the appointment of Mr Hayden Wright and Mr Jason Powell as independent

members to Council’s Audit and Risk Management Committee be extended through to

31 December 2020.

Carried



AGAINST: Nil

UNCONFIRMED


Page 23 of 34

SECTION 5: ATTACHMENTS

4.5 Portfolios

ATTACHMENT 1 COUNCILLOR PORTFOLIO POLICY ................................................................................. 24

4.7 Extension of Appointments to Audit and Risk Management Committee -

Independent Members

ATTACHMENT 1 BACKGROUND INFORMATION - INDEPENDENT ARMC MEMBERS .......................... 26

ATTACHMENT 2 AUDIT AND RISK MANAGEMENT COMMITTEE CHARTER ........................................... 27

There being no further business the meeting closed at 9.42am

Confirmed this TWENTY-SEVENTH day of MAY 2020

________________________

Cr GC Hartwig

CHAIRMAN

UNCONFIRMED


Item 4.5 Portfolios

Attachment 1 Councillor Portfolio Policy

Page 24 of 34

UNCONFIRMED


Item 4.5 Portfolios

Attachment 1 Councillor Portfolio Policy

Page 25 of 34

UNCONFIRMED


Item 4.7 Extension of Appointments to Audit and Risk Management Committee - Independent

Members

Attachment 1 Background Information - Independent ARMC Members

Page 26 of 34

UNCONFIRMED



Members

Attachment 2 Audit and Risk Management Committee Charter

Page 27 of 34

UNCONFIRMED



Members


Page 28 of 34

UNCONFIRMED



Members


Page 29 of 34

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Members


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Date post:	27-May-2020
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GYMPIE REGIONAL COUNCIL€¦ · 23-04-2020 · Congratulations to incumbent and newly elected...

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