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National Roads Authority Volume 5 Section 2

Design Manual for Roads and Bridges Part 1 HA 46/92

Addendum

Aug 2010 1

NRA ADDENDUM TO

HA 46/92

QUALITY ASSURANCE FOR HIGHWAY DESIGN

UK DMRB Advice Note HA 46/92Quality Assurance for Highway Design is not formally implemented

by the NRA but should be considered as background reading indicating good practice.

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DESIGN MANUAL FOR ROADS AND BRIDGES

June 1992

VOLUME 5

SECTION 2

ASSESSMENT ANDPREPARATION OFROAD SCHEMESPREPARATION ANDIMPLEMENTATION

PART 1QUALITY ASSURANCE FOR HIGHWAYDESIGN

INTROD ICTIONThis docum ent describes the effect of requiring DesignOrganisations to work within a Quality Systemconforming to BS 5750: Part 1: 1987 (EN 29001). Itprovides advice on the content and use of projectQuality Plans, the ro le of the Project Manager, and thearchiving of documents.

INSTRUCTIONS FOR USE1.

2. Insert new contents pages3.4.

Remove old contents pages for Volume 5Section 2Insert HA 46/92 into ap propriate placeArchive this sheet as appropriate

AMENDM ENT OF DESIGN MANUALThis document covers new ground and should beintegrated into the Design Manual.

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Design Manual for Roads and Bridges

VOLUME5ASSESSMENT AND PREPARATION OF ROAD SCHEMES

Section 1 Assessment of Road SchemesPart 1 TA 44/92

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Capacities, Queues, Delays and Accidents at Road Junctions - ComputerPrograms ARCADYD and PICADYD (TRRL)T h e Analysis and Modelling of R oad T raffic - Computer Program SuiteHECB/R/27 (ROADWAY)Traffic Surveys by Ro adside Interview(Clauses 6.1, 6.2, 6.5 and Figures 1 to 5 are superseded by Ch. 8 of TSM)Scottish Ad de nd um applicable for use in ScotlandVehicle Speed Measurement on All Purpose RoadsTh e Analysis and Modelling of Road Traffic - Computer Program SuiteHECB/R/34 (MICRO-ROADWAY)U se of Certain Departmental Standards in the Design and Assessment of TrunkRoad SchemesScottish Ad de nd um applicable for use in ScotlandChoice between Options for Trunk Road SchemesScottish Ad de nd um applicable for use in ScotlandFrameworks for Trunk Road AppraisalNot applicable for us e in ScotlandT he Analysis and Modelling of Road Traffic on Microcomputers - ComputerProgram Suite HECB/R/3 (MRO ADW AY)

Traffic Flows and Carriageway Width AssessmentScottish Ad de nd um applicable for use in ScotlandTraffic Flows and Carriageway Width Assessment for Rural RoadsScottish Ad de nd um applicable for use in ScotlandComputer Program HCSL/R/42 (OSCADY)Scottish Traffic and Environmental Appraisal ManualFor use in Scotland onbNational Road Traffic Forecasts[and Amendment No 2 dated July 19921For us e in Scotland onlyTraffic and Economic Evaluation of Trunk Road Schemes Using the NESAComputer ProgramFor use in Scotland on&

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Design Manual for Roads and Bridges

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Quality Ass urance for Highway DesignEnvironmental Assessment Under EC Directive 85/337Not applicable for use in ScotlandRoad Safety AuditsNot applicable for use in ScotlandSpecification for Road and Bridge Works. Rolled Asphalt Wearing Course.Cold Weather WorkingManagement of Contractual ClaimsT he Planting of Trees and ShrubsNot applicable for use in ScotlandEngineerIContractor Relationship on Trunk Road ContractsRoad Safety AuditsNot applicable for use in ScotlandMetrication: Orders and Land Acquisition ProceduresNot applicable for use in ScotlandStandardisation in Format and Preparation of DrawingsNoise Barriers - Standard and Materials[and Amendment No.1 dated 17/7/78]Scottish Adde ndum applicable for use in ScotlandRoad Safety AuditsFor use in Scotland only

February 1993-.

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Volume 5 Section 2Port 1 HA 46/92

0June 1992

Registration of Amendments

REGISTRATION OF AMENDMENTSAmendN o Page N o Signature & Date ofincorporation of

amend men tsAmendN o Page No Signature & Date ofincorporation of

amendments

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DESIGN MANUAL FOR ROADS AND BRIDGES

VOLUME 5

SECTION 2

ASSESSMENT ANDPREPARATION OFRO AD SCHEMESPREPARATION ANDIMPLEMENTATION

PART 1QUALITY ASSURAN CE FOR HIGHWAYDESIGN

ContentsChapter

1. Introduction2. Use of Quality Plans3.4.5. Enquiries

The Role of the Department's Project ManagerArchiving Quality and Technical Records

ANNEX A Model requirements for quality plansANNEX B: Suggested Agenda for an inaugural

meeting/

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Volume 5 Section 2Part 1 HA 46/92 Chapter 1Introduction

1. INTRODUCTIONGeneral1.1importance to the thorough and careful preparationof the design work carried out on its behalf byDesign Organisations (DO). T h e quality of thiswork is a vital ingredient in th e successfulimplementation of the Overseeing Departmentsprogramme for new highways and for upgradingand maintaining the existing network.

The Overseeing Departments attach great

1.2 For these reasons the OverseeingDepartmen ts have decided that when newcommissions for major projects (currently over f5mestimated works cost) are awarded to DO Sprefe rence will increasingly be given to firms whohave obtained recognised third party certificatedquality assuran ce systems relating t o highwaydesign.

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1.3 This requirement will, when applicable, bemade clear in th e invitation documents and th ebrief issued by the Overseeing Department when itcommissions new work.

Scope1.4project related requirements relevant to a specificcommission, that should be identified in th e projectQuality Plan (QP). It also gives advice on th e roleof the Departments Project Manager (PM), and onarchiving quality and technical records.

This advice note is concerned with those

Implementation

to BS 5750 Part 1:1987 rom an accredited CertifyingBody when evaluating bids from DOS.1.7fully documented systems in place relating to theactivities for which they hold certification. T h edocumentation should be available for inspection bythe Overseeing Departments representatives onrequest.

DO S oper ating Quality Assurance will have

1.8influence on the operation of the Quality System, butrelies on an accredited Certification Body to certifythat the system is relevant for the type of workrequired and complies to BS 5750 :Part 1: 1987(EN 29001, S 0 9001). The Certification Body isrequired to carry ou t regular surveillance of th e QualitySystem and to ensure that any complaints receivedfrom Clients, or non conformances identified byinternal audit are rectified.

T he Overseeing Department has no direct

1.9regarding a Quality System ar e mad e in writing to theDO, which is obliged to make them known to theCertifying Body. Serious complaints o r recurring short-comings should b e ma de known t o th e Certifying Bodythrough t he Overseeing Departments relevant HQUnits.

It is important therefore that any complaints

1.10Departmen t have n o direct influence on a DOSQuality System, it is able to requ ire specific projectrelated matters to be incorporated into a QP. Byrequiring Project Managers t o approve th e QP, theOverseeing Department is able to ensure it contains allthe essential elements necessary for an acceptabledegree of quality m anagement.

Although, as explained earlier, th e Overseeing

1.5 This Advice No te should be used forthwithon all schemes for t he construction andimprovement of trunk roads, including motorways,currently being prepared provided that, in theopinion of the Overseeing Department, this wouldnot result in significant additional expense or delayprogress.

General Requirements1.6 The Overseeing Departments recognisecurre nt certification of a Quality System complying0June 1992 U1

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Volume 5 Section 2Part 1 HA 46/92

Chspter 2Use of Quality Plans

2. USEOFQUALITYPLANS2.1Quality vocabulary as a document setting out th especific quality practices, resources and sequencesof activities relevant to a particular product, service,contract or project.

The Quality Plan is defined in BS 4778 -

2.2Annex A. These requirements are based o n therelevant parts of BS 5750 and ar e intended toensure that the Overseeing Departments objectivesare fully understood, appropriate resources will bedeployed and there is the necessary managementcontrol throughout the progress of th e commission.2.3 Immediately after award of a commissionth e DO shall prep are a Q P and obtainDepartmental approval through the PM.

Model requirements of a QP are listed in

2.4 Th e QP should be regarded as a workingdocument, it is prepared by the DO, preferably inconjunction with the PM in order to ensu re that allthe Overseeing Departments requirements a reincluded. T he Q P should not be regarded as a rigidand irrevocable constraint on the management ofth e commission. If th e circumstances require, itshould be amended, following appropriateconsultation. It is essential that the QP representsthe actual working procedures of those involved.2.5Q P should be appropriate for t he type of workincluded in the commission. In general terms thedegree of quality control will increase as t he projectprogresses and the design becomes more detailed.This is indicated in the model quality plans forstages 1,2 an d 3. At Stage 1 the volume ofdocumentation will be less and th e documentcontrol needed will not be as comprehensive as forlater stages, leading to th e invitation of tenders andaward of contra ct. How ever, it is essential that theD O have records of receipt of all Departmentalinstructions and of contacts with third parties.

Quality control procedures identified in the

2.6subjected to internal review and checking. T h ereview is inte nded to consider the fundamentalprinciples and conceptual aspects of the design on aglobal basis, carried out by senior staff, whereas thedetailed checking to eliminate errors in the designshould be carried out at the working level. T hetype of review and extent of checking necessary

All work carried out by the DO should be

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when producing final construction drawings willprobably b e greater than is necessary at th e preliminarydesign stage. W herev er possible, staff involved in bothreviews and checking should no t have been directlyinvolved in those asp ects of th e work, and o n occasionsthis work may be carried o ut by independentlyemployed staff.2.7 As th e design progresses, decisions are takenwhich then have the effect of freezing certa inelements of th e design, e.g. t he form al approval of theU2500 project plans or the extent of land takefollowing th e publication of the draft CompulsoryPurchase Order. It is important tha t those elements ofth e design that become frozen ar e formally recognisedat th e time they occur and recorded within th e QualitySystem.2.8 O n occasions the designers may find itnecessary or desirable to depart from the OverseeingDepartm ents published design standards. T h eintroduction of Q A is not intended to prevent this, butto ens ure that adoption of departu res is controlled sothat decisions on departures are only taken after aproper examination of the options, referred to anappropriate level of management within the D O, andthe Overseeing Department. It is important that theQ P includes agreed procedures for dealing withdepartures from Standards.2.9 A requirement of QA is the identification ofthe key personnel and their responsibilities. This isnecessary for the Overseeing Departments own staff,those in the DO and other parties involved in thecommission. These designated persons should beformally notified by na m e and s ubseq uent changes alsonotified. Their status should be identified as indicatedin Annex A.2.10commission changes fundamentally when the projectprogresses from the design phase to construction, anew QP will be required. T he model QP at Annex A,page 4 8 , elates to the supervision-in-chief aspects ofthe commission ie. th e activities at th eEngineerlDep artment interface. Most of theseactivities ar e controlled by existing procedure s and th eQP is a document which will bring the se together in acomprehensive manner.

Since the nature of th e work within a Stage 3

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Chapter 2Use of Quality Plans Volume 5 Section 2Part 1 HA 46/92

2.11intended to lead to unnecessarily complex andexpensive systems but only to formalise and recordthe good management practices that have usuallybeen practised in the past.

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Volume 5 Section 2Part 1 HA 46/92 Chapter 3Role of the Project Manager

3. ROLE OF THE PROJECT MANAGER3.1 T h e O verseeing Departments ProjectManager will be the main link between theOverseeing Department and the DO and should beformally nominated by name to the DO. When anychange is made, the O verseeing Departme nt shouldagain formally notify th e DO.3.2monitored by the PM holding regular progressmeetings with th e DO . T h e constitution andarrangeme nts for these meetings should be agreedat the inaugural meeting with the DO a t thecomm encement of the commission.

T he progress of the commission is

3.3 In ord er to provide som e consistency o n themanagement of the projects and also to ensure thatthe requirements of a quality system a re introducedinto the m anagement process, an agenda for aninaugural meeting alon g the lines suggested atAnnex B should be adopted.3.4 Th e PM should approve the QP as soon aspossible after the com mencem ent of thecommission and ens ure that it remains in force andis relevant througho ut t he commission.3.5should record the stage of the work reached,identify the certificates of compliance received fromthe DO and issue instructions regarding archivingthe project documentat ion. In cases where theproject is still to be comple ted by the award offurther commissions, the P M should ensure therear e hand o ver notes an d record s which will enab lethe next commission to proceed without duplicatingor conflicting with p revious wor k.

O n complet ion of the commission, the PM

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Volume 5 Section 2Part 1 HA46192 Chapter 4Archiving Quality and Technical Records

4. ARCHIVING QUALITY AND TECHNICALRECORDS4.1availability of records to enable the OverseeingDepartment to trace back the development of aproject, examine the reasons for key decisions andidentify the organisations and personnel who wereresponsible.

An important aspect of QA is the

4.2records ar e archived by th e Overseeing D epartmentthroughout the period when they may be needed,which could extend at least 12 years aftercompletion of the construction. T he storage periodfor many documents will therefore need to exceed20 years. This requires special archiving asDepartmental files are not kept for this period.Documentation for special archiving needs to beidentified eith er at th e end of each commission orat interm ediate periods not exceeding 5 years forlong running commissions. T h e microfilming ofsuch records should be considered.

To achieve this, it is important that quality

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4.3archiving of the quality records and theconstruction as built records which will need to b eretained indefinitely.

It is necessary to distinguish between the

4.4should b e define d as quality records as this willdepend on the nature of the project but t hefollowing should b e used as a guide:

It is not possible to list precisely what

- he commission brief, agreement and th e Q PAll formal reports prepared by the D O andothersMinutes of progress meetingsInstructions given to the D OCertificates of compliance from D O (as listed inAnnex A)Decision letters on public consultations andinquiriesReports of Inspectors following public inquiriesStatutory orders, land plans, special agreementswith third parties

4.5 A satisfactory list of documents forarchiving by the Overseeing Department is one thatwould allow a general picture to be drawn of theprogress of the project, the parties involved and the~management responsibilities-without relying on any0

personal recollections.4.6 T he archiving of the technical records, ie thesurveys, drawings a nd c omp uter held data, calculationsapprovals, consultations etc. ne eds to be reviewed asth e project progresses. During the currency of acommission the D O will be required to hold thisinformation, and on completion to hand it all over tothe D O commissioned for the next stage. This is anappropriate time for the PM to review and record whaiis being held.4.7 Th e receiving D O will b e required to hold theinformation received during the currency of theircommission, nothing should be destroyed without theexpress consent of the PM. O n completion of thiscommission the D O will be required to hand overinformation relating to the entire project to the nextDO. On completion of the final (Stage 3) commission,the D O will hand over to the Overseeing Departmenlfor archiving the information relating to the entireproject. Guidanc e on this is given in the model brielfor a Stage 3 Sche me consultancy commission.

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Volume5 Section 2Part1 HA46m chapter 5Enquiries

5. ENQUIRIESAll technical enquiries or comments on thisAdvice No te should be sent in w..ing as approp riate to:->heteadhristopherepartmentf Engineeringousef Transportolicy and Programme Division

Southwark StreetLondon SE1OTEJ A KERMANvHead of Engineering Policy andProgramm e Division

Th e Deputy Chief EngineerScottish Office Industry Departme ntNew St Andrews HouseEdinburghEH1 3T A ' JINNESDeputy Chief Engineer

/fLead of Roads Engineering (Construction) DivisionWelsh OfficeY wyddfa GymreigTy Glas RoadLlanishen Head of Roads EngineeringCardiff CF4 5PL (Construction) DivisionGovernme nt Buildings /B H HAWKER

Superintending Engineer WorksDepartment of the E nvironment forCommonwealthHouseCastle StreetBelfast BT1 1GU

Northern IrelandD O'HAGANSuperintending Engineer Works

Orders for further copies should be addressed to:DOE /DTp Publications Sales UnitGovernm ent BuildingBlock 3, Spur 2Lime GroveEastcote HA4 S E Telephone No: 081 429 5170

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Volume 5 Section 2Part 1 HA 46/92 Annex A

MODEL REQUIREMENTS FOR A PROJECTQUALITY PLANCONTENTS1 G E N E R A L R E Q U I R E ME N T S2 DEFINITIONS3 M O D E L Q P F O R A S T A G E 1 COMMISSION4 S T A G E 2 COMMISSION56 S T A G E 3 COMMISSION (DESIGN PHASE)S T A G E 3 COMMISSION (CONSTRUCTION PHASE)

MODEL REQUIREMENTS FOR A QUALITY PLAN1. GENERAL REQUIREMENTS1.1 T h e Overseeing Department requires aproject Quality Plan (QP) to be prepared by theDesign Organisat ion (DO ) at the commencementof the commission.1.2scope of the comm issioned work and the specificrequirements of the Overseeing Departments brief.T h e model QPs below should only be regarded as acheck list.

Th e con ten t of the QP will depen d on the

1.3has been based o n on e of the OverseeingDepartments detailed M odel Briefs for the th reestages of project development, there may be someoverlap between the information contained in theOverseeing Departments brief and that required inthe QP. Howev er in such cases the QP will be theconfirmation that the DO is working to the briefand the QP will provide the opportunity for explicitstatem ents by the DO of how this is to be achieved.

Wh ere the award of a design commission

1.4approval of the PM w ho will need to be satisfiedthat i t contains all the Overseeing Departmentsrequire men ts for the quality control of thecommissioned work.

Acceptance of the Q P will be subject to the

2. DEFINITIONS2.1are those in B.S. 778: Part 1: 1987T h e quality term s used in this Advice Note

2.2 Other terms used are:DESIGN ORGANISATION: (DO)

the organisation commissioned to undertakethe various stages of schem e preparation andsupervision of construction indicated above.DESIGN TEAM:

the group(s) within the D esign Organisationundertaking identified tasks.P R O J E C T M A N A G E R : ( P M)

the person within the Overseeing Departmentresponsible for ensuring t he progression of aproject in accordance with the OverseeingDepartments policies and procedures.B R I E F

the statement by the Overseeing Depa rtmen t ofth e objectives of th e commissio n, technical andadministrative requirements, procedures t o b efollowed and other specific requirements.

KEY P E R S O N N E LKey persons nominated by the DO , withresponsibilities for th e comm issioned work asdefined in their Quality System,eg Project DirectorProject EngineerQA EngineerTeam Leaders

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Annex A Volume 5 Section 2Part 1 HA 46/92~~ ~~

3. MODEL QP FOR A STAGE 1 COMMISSIONPreparatory stage up to selection of prefer red rout e following public consultation.

Requirements of a quality plan*Review/confirmation of the Overseeing Departm ents Brief and any agre ed amplification.*Designation of the Design Organisations key personnel and their responsibility.*Details of sub-consultancies and specialists to be employed.*List of quality procedures to be followed.*Programme of work and arrangements for monitoring progress.Arran gem ents for technical reviews.Procedures for departures from standards.Document control.

*Special instructions from Overseeing Department for example:consultations with 3rd partiesdegree of confidentialitypublic relations aspectsmonitoring of fees/reimbursable expenses

*Archiving of documents and quality records.

Items marked * are suitable for inclusion in a QP for a ro ute assessment study.

Certificates required: For Deportment of Transport, Welsh Office and the Department of th eEnvironment for Northern Ireland.

1 112500 plans and sections2 Geo techn ical certification: Cert ificate 1 - prior to ground investigationCertificate 2 - following investigation

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Volume 5 Section 2Part 1 HA 44/92Annex A

Certificates required: The S cottish O ffice Industry Department1/2500plans and sectionsTopographical SurveyGeotechnical Certification: Certificate 2

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Annex A Volume 5 Section 2Part 1 HA 46/92

5. MODEL QP FOR A STAGE 3 COMM ISSION (DESIGN PIIASE)Design review, preparation of final design and contract documents phase

Requirements of a QPDesignation of the DOS key personnel and their responsibility.Review of brief and designs from Stage 2 commission.Details of sub-consultancies or specialists to be employed.List of quality procedures to b e followed.Programme of work an d arrang ements for monitoring progress.Technical review group: perso nnel and duties.Proposals for detailed checking.Procedures for d epartures from standards.Document control.Special instructions from Overseeing Depar tmen t, e.g. monitoring of fees, reimbursableexpenditure, g roun d investigation contracts etc.Archiving documents and quality records

Certificates required: For Department of Transport, Welsh Ofiice and Department of the Environmentfor Northern Ireland.6 t Road design certificateand Annexes: 1 pavement design2 drainage design3 safety fences & barriers

4 signs5 communications6 road lighting

7t Structures certificates A design cert. category 0 structure(as appropriate) B IC I1 and I11D check certificateE variation to specificationF assessmen t certificate

8 Specification, te nde r drawings and BoQ Certificate,910 Design A ppraisal Repo rt.NOTE: s o m e of these certificates and annexes may be m ore app ropriate to Stage 2, th e QPshould m ake this clear.

Road Safety Audit Stage 2.

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Volume 5 Section 2Part 1 HA 46/92

June 1992

Annex A

Certificates required for the Scottish Office Industry DepartmentRoads design certificateGeotechnical certification: Certificate No. 4Structures design certificates 1- 3Contract documentation certificateRoad Safety Audit Stage 2Design Appraisal Report

NOTE some of these certificates may be more appropriate to Stage 2, the QP should m ake this clear.

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Annex A Volume 5 Section 2Port 1 HA 46/92

6. MODEL QP FOR A STAGE 3 COMMISSION (CONSTRUCTION PHASE)Construction of th e works, determination of all claims and settlement of th e final account phase.

Requirements of a QPDesignation of DOS key personnel: Engineer, Engineers Representative, etc.Arrangements for: Site supe rvisory staffDesign office liaisonLiaison with Overseeing DepartmentO n sit e testing laboratoryOff site testingSpecialists servicesDelegation t o Engineer and Engineers representative.Procedures for reporting progress and identification of problems.Document ControlPreparation of as built records.Archiving documents and quality records.Special instructions from the Overseeing Department eg monitoring of fees, reimbursableexpenditure

Certificates required:Monthly reporting forms an d valuationsRoad Safety Audit - Stage 3Engineers report on completion

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Volume 5 Section 2Part 1 HA 46/92 Annex B

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SUGGESTED AGENDA FOR AN INAUGURALMEETING1. INTRODUCTIONS2. PERSONNELNomination of key personnel e g PM nd otherDep artm en tal staff.DO Project Director and others0 her parties.3. COMMUNICATIONSConsistent project title and file reference.All communications to Department through PM.Comm unication with DO.Comm unications with othe r parties.Records of telephone calls, faxes etc.Form of written communication and instructions.4. AGREEMENT AND BRIEFConfirmation of DOSunderstanding.Supporting documentation to the brief.Confirmation of Departm ents published StandardsOth er D epartm ental instructions and advice.5. PREPARATION OF QUALITY PLANConfirmation of Departments requirements.Arrangements for PM approval.6. STAGE SPECIFIC ITEMSe.g. data reports (available or required).Survey and s ite investigations, cons ultations.7. PROGRESS MEETINGS.8. Technical meetings and reviews.9. FINANCEArrangements for submission/authorisation of fees,reimbursable expenses etc.10. QUALITY RECORD SIdentification, distribution and archiving.11. A.O.B. P

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