Half yearly Progress Report 6 - birds-spacc.org · Project symbol GCP/IND/181/GFF ... Prabhjot...

Global Environment Facility Food and Agriculture Organization of the United Nations

Bharathi Integrated Rural Development Society Strategic Pilot on Adaptation to Climate Change

Half‐yearly Progress Report ‐ 6 (1st July – 31st December, 2013)

Project Management Office

H. No. 1‐2‐7/1, Habsiguda Polyclinic Compound, Kakatiyanagar, Habsiguda, Hyderabad – 500 007, A.P., India.

Phone: +91 40 27173351 | Fax: +91 40 27173361 | web: http://birds‐spacc.org Email : [email protected] | [email protected]

HPR 6: Final Draft, 4 March, 2014 ii

List of Contents List of Contents ii

Abbreviations iii

Supervision missions/visits celebrated in the reporting period 2

A.1 Progress and Output 3

Component 1: Information tools 3

Component 2: Pilots 6

Component 3: Dissemination and Uptake 8

Project Management: 9

A.2 Progress in reaching target indicators as established in the project Logical

Framework/Results Framework 11

B Inputs 17

1a. List of national professional staff assigned to the project during the reporting period 17

1b. List of National Consultants assigned to the project during the reporting period 20

1c. Equipment procured/received during the reporting period 22

1d. Training activities during the reporting period 22

C.1 Problems encountered and risks identified 23

C.2 Actions taken to address any project shortcomings, problems or risk encountered 23

C.3 Actions planned to address any project shortcomings, problems or risk encountered 24

C.4 Budget Revision B, proposed 25

D. Work plan and expected output targets by component for the next reporting period 31

E. Reports 37

F. Attachments 37

Attachment 1: GEF Financial Statement of Expenditures for Project Six months period 38

Attachment 2: FAO NEX financial statement of expenditures for Project Six months period 45

Attachment 3: GEF Cash Advances Request 51

Attachment 4: FAO NEX Cash Advances Request 60

Attachment 5: LC KIND ‐ Detailed statement of expenditures for the reporting period

[July 2013] to [December 2013]: 65

HPR 6: Final Draft, 4 March, 2014 iii

Abbreviations

AP Andhra Pradesh AWPB Annual Work Plan and Budget BIRDS Bharathi Integrated Rural Development Society CAF Community Adaptation Fund CARE Centre of Applied Research and Extension CARVE Collective Activity for Rejuvenation of Village Arts and Environment CBO Community Based Organization CCA Climate Change Adaptation CCAC Climate Change Adaptation Committee CCAP Climate Change Adaptation Plans CCS Climate Change Schools CIG Climate Impact Group CMSA Community Managed Sustainable Agriculture CWB Crop Water Budget CWBW Crop Water Budget workshop DA Dearness Allowance DIPA Development Initiatives and People’s Action ED Executive Director FAO Food and Agriculture Organization FAOIN Food and Agriculture Organization India FAOR Food and Agriculture Organization Representative FCS Farmer Climate School FDCMA Field Data Collection Monitoring Assistant GCP Government Cooperative Programme GEF Global Environment Facility GoAP Government of Andhra Pradesh GOE General Operational Expenditure GoI Government of India GVS Gram Vikas Samstha HPR Half‐yearly Progress Report HS Highly Satisfactory HU Highly Unsatisfactory HU Hydrological Unit HUN Hydrological Unit Network ICFRE Indian Council for Forest Research and Education ID Identity IND India LCKIND Local Contribution in Kind LTU Lead Technical Unit LTU FAO Lead Technical Unit, Food and Agriculture Organization LWM Land and Water Management MA Mass Awareness MoEF Ministry of Environment and Forests

HPR 6: Final Draft, 4 March, 2014 iv

MoW Ministry of Water Resources MRPM Monthly Review and Plan Meeting MS Marginally Satisfactory MU Marginally Unsatisfactory NEX Nationally Executed Project NFE Non Formal Education NGO Non Governmental Organization NPC‐LW National Program Coordination – Land and Water NRL Land and Water Division, FAO NSC National Steering Committee PARTNER People’s Activity and Rural Technology Nurturing Ecological Rejuvenation PCM Participatory Climate Monitoring PM Project Manager PMO Project Management Office PMS Project Management System PMU Project Management Unit PNGO Partner Non Governmental Organization PPM Project Partners Meeting PPR Project Progress Report PSC Project Steering Committee RBM Result Based Management S Satisfactory SAFE Society for Sustainable Agriculture and Forest Ecology SAID Social Awareness for Integrated Development SE Subject Expert SE‐CO Subject Expert – Community Organization SE‐SA Subject Expert –Sustainable Agriculture SE‐WM Subject Expert – Water Management SLEM Sustainable Land and Ecosystem Management SLWM Sustainable Land and Water Management SPACC Strategic Pilot on Adaptation to Climate Change SYA Star Youth Association TA Travel Allowance TCI Investment Centre Division, FAO TFO Technical Facilitation Organization ToR Terms of References TS Technical Support U Unsatisfactory UN United Nations USD United States Dollar WED World Environmental Day

HPR 6: Final Draft, 4 March, 2014 1

PROJECT PROGRESS REPORT Trust Fund Programme

Funding source Reporting period Progress report due at FAO Headquarters

Global Environment Facility (GEF) 6th Six months: July to December 2013

31st January 2014

Project symbol GCP/IND/181/GFF

Title “Reversing Environmental Degradation and Rural Poverty through Adaptation to Climate Change in Drought Stricken Areas in Southern India: A Hydrological Unit Pilot Project Approach”

Reporting period 1st July to 31st December, 2013

Operating Unit TCI

Lead Technical Unit NRL

EOD‐date 21/12/2010

NTE‐date 30/06/2014

Total project budget US$ 3,762, 654


Supervision missions/visits celebrated in the reporting period

Dates and FAO staff participating

Supervision activities and participants Issues treated

4th October 2013 Prabhjot Sodhi Country Programme Manager, GEF Small Grants Program (SGP), UNDP‐CEE

Filed visit to CARE‐SPACC with Project Manager SPACC and Chief functionary CARE‐SPACC

To understand the project concept and practice.

5th October 2013 Prabhjot Sodhi Country Programme Manager, GEF Small Grants Program (SGP), UNDP‐CEE

Meeting with partner NGOs Discussions on emerging partnerships, at a mutually convenient venue and date; the suggestion on more number of demonstrations using a Zonal approach is valid but a more refined strategy is required to absorb with the current HU‐approach; suggestion on marketing linkages is very much relevant and some partners would definitely try methods to implement the same in the remainder of the project period, raising local resources

5th November 2013 Dr. Peter Kenmore, FAO Country Representative

This visit of FAOR is focused to take a stock of overall situation and review the progress of the project

Review the progress made in developing SLWM pilots from individual pilot sites, results on best adaptive production methods, manual, guidelines, dissemination material A clear cut road map illustrating that what has been covered in a realistic manner to ensure that project outputs and outcomes are delivered by May 2013 and before

20th December 2013 Dr. Peter Kenmore, FAO Country Representative Dr. Satya Priya, NPC‐LW, FAO India

Sixth Project Steering Committee meeting Members of PSC included those from: Ministry of Environment and Forests (MoEF)of Government of India; Ministry of Rural Development of Government of Andhra Pradesh; Project partner NGOs; and PMO

Strategies to assist farmers suggested: i) look at onset of monsoon, dry spells, their impact on crop productivity and options for adaptation; ii) improve gender equity in the project; and iii) integrate FCS with PCM, SLWM Pilots, and Institutional linkages


A.1 Progress and Output The project is implemented under three main components: 1) Information tools 2) Pilots; and 3) Dissemination and Uptake. This section gives a narrative description of component activities and outputs produced in the reporting period (July – December 2013). Component 1: Information tools

Implementation of activities under component 1 is expected to result in two outcomes, stated as: Outcome 1A: Farmers and community based organizations (CBO) make informed decisions of land and water management taking into account impacts of climate variations based on scientific and local knowledge; and Outcome 1B: CBOs have capacity to integrate climate variability adaptation measures in sustainable land and water management (SLWM). Outcome 1A: Farmers and community based organizations (CBO) make informed decisions of land and water management taking into account impacts of climate variations based on scientific and local knowledge. Impact, so far: 295 (35 percent women), trained PCM volunteers collect, record and disseminate data on 7 climate parameters viz., temperature, humidity, rainfall, evaporation, sunshine hours, wind speed and wind direction. The data is disseminated using Short Messaging Service (SMS) across the HU and written on display boards located in each pilot habitation. As a result, local climate data is available at doorsteps of the farmers to enable them to understand the climate variability on daily basis. Farmers1 feel that climate data is an important decision making tool in farming operations. Earlier, they depended on information from stations located far away from their village. Temperature and humidity indicate the likely incidence of pests and diseases. Farmers say that if temperatures fall, leaves fold and drop. When night temperatures fall below 150C, crops show yellowing symptoms2. Infestation of pests and diseases increases when temperatures rise. The incidence of insect pests and diseases is more under high humidity conditions3. Leaf growth and photosynthesis depends on relative humidity, moderately low atmospheric humidity and broad sunshine is favourable for plant growth as observed in SLWM Pilots (cotton, groundnut and castor). Moderately low air humidity (60‐70 percent) is favourable for plant growth. Pollen does not disperse when humidity is high. High temperature reduces the growth of shoot and this in turn reduces root growth. Rainfall data is an important source for selection of crops and irrigation scheduling. Wind direction and speed data helps farmers assess the monsoon clouds. Strong winds affect the shoot of the plant. The probability of sunflower plants shoot breaking is more in high speed winds. Further, soil deposition by wind causes poor aeration in root zone. Long sunshine hours reduce the soil moisture content and water resources availability. Exit Strategy: Equipment and infrastructure will be formally handed over to HU‐CCAC by the partner NGO, end of April 2014. CCAC will be encouraged to raise funds from its members to meet the operation and maintenance costs, after project withdrawal. Matching grant, also called Community Adaptation Fund (CAF), of about INR 100,000 will be transferred to the account of HU‐CCAC at the time of handing over, as per the suggestion of the Project Steering Committee4. This CAF would be used for operation and maintenance of PCM assets, apart from promotion of climate‐smart agricultural practices among the farming community in the HU. Also, it would serve as a revolving

1 Link: http://birds‐spacc.org/hpr6/progress/PCM_case_studies.pdf 2 At this temperature nutrients translocation from root to leaves might decrease, leading to yellowing. 3 High humidity condition as know to be favourable for egg‐laying and hatching of pests such as Spodaptera and Helicoverpa in

groundnut and pulses. Outbreak of leaf spot disease in groundnut and Botrytis Gray Mold disease in castor observed at Anatapur and Mahbubnagar, respectively.

4 Please refer to points of agreement (point no. 3 b), in the minutes of 6th PSC meeting. The seed money is budgeted under GEF 5924: ‘O & M’. Link: 6th project steering committee minutes


fund to encourage interested farmers to continue to experiment with adaptation strategies (soil and water conservation activities, rain water harvesting structures, NPM practices, etc.). Historical and real‐time data collected by the project during its implementation will be handed over to the PNGO, who is expected to provide skeletal technical support to HU‐CCAC, post project. Line departments5 will be provided with the details of PCM, including the list of volunteers involved in data collection, analysis and dissemination. PNGO level dissemination workshops were organized in December 2013 to forge functional linkages with government departments, local research institutes and universities. Two outputs are expected to contribute to generation of outcome 1A, stated as: Output 1.1: Completed study on local and scientific knowledge on impacts of climate variability/ change on natural resources in Andhra Pradesh; and Output 1.2: Local monitoring system of climate variability and its impacts operating. Output 1.1: Completed study on local and scientific knowledge on impacts of climate variability/

change on natural resources in Andhra Pradesh Indicators for realization of Output 1.1 were: a) at least 450 farmers interviewed with balanced representation of gender and vulnerable groups/sectors in at least 9 pilots HUs, covering key indicators on climate variability and its impact; b) farmers understanding of climate change in pilot HUs documented and combined with available scientific data; and c) Climate change impact data established on Soil moisture, Soil organic carbon, water saved, water harvested and crop yield. It is maintained at each Pilot HUs. Plan for the 2nd Semester 2013 is: a) printing of baseline study report after proof‐reading and light editing, in July; and b) computer database updating with inputs from PCM and SLWM pilots. Progress during the reporting period: a) Baseline study report was published and uploaded on project website; and b) Management of PCM database started in February, while the database of SWLM pilots became operational since June. Database6 is updated on a monthly basis with inputs from field units. PCM and SLWM databases are maintained separately. Output 1.2: Local monitoring system of climate variability and its impacts operating Indicator for realization of Output 1.2 was: at least 9 CBOs in pilot HUs are collecting data on at least 3 key indicators, by the end of the second project year. Plan for the 2nd Semester 2013: a) PCM data collection and storage will continue; b) data collection and storage of all the climate impact parameters through SLWM pilots will continue; and c) compilation of manual on PCM will start. d) 180 more school and college students will be oriented on PCM, at 6 HUs; e) convergence activities with Government of Andhra Pradesh (Department of Rural Development), at 9 villages (one per PNGO); f) erection of 6 additional display boards at the 1 HU (DIPA). Progress during the reporting period: a) PCM data collection and storage continued; b) data collection and storage of all the climate impact parameters through SLWM pilots (average crop yields, water harvested, water saved, and organic carbon content and soil moisture) continued. c) Compilation of technical note7 on PCM started in October 2013. Subject Expert – Water Management left for higher studies. The technical note (for internal circulation only) will be ready by May 2014. d) 189 School children and college students oriented on PCM at 6 HUs. e) Convergence

5 District Agriculture Department, District Groundwater Department, and District Rural Water Supply Department 6 PNGO wise PCM data: BIRDS, CARE, CARVE, DIPA, GVS, PARTNER, SAFE, SAID and SYA 7 Notes/technical notes are internal drafts contributing to reports and manuals and do not require FAO clearance.


with women groups of Community Managed Sustainable Agriculture (CMSA), Government of Andhra Pradesh, Department of Rural Development in Farmer Climate Schools (FCS) and SLWM pilot implementation started at 9 villages (one per PNGO). f) erected 6 display boards at 1 HU (DIPA) and 9 additional display boards on climate impact variability parameters through SLWM pilots (Soil moisture, Organic carbon, water saved and water harvested) were erected in one village each in 9 HUs, at educational institutions and offices of people’s representatives. Plan 2014 consists of: a) PCM data collection and storage will continue; b) data collection and storage of all the climate impact parameters through SLWM pilots will continue (monthly); and c) A detailed matrix develop to compare data collected in PCM with the SLWM pilots interventions by April. Outcome 1B: CBOs have capacity to integrate climate variability adaptation measures in sustainable land and water management (SLWM) Impact, so far: Farmers are able to relate the usefulness of PCM data in their farming operations8. They perceive that temperature data helps them in deciding when to harvest and to irrigate. Farmers also opine that chances of rain are highly likely when humidity recorded is 80‐90 percent for three consecutive days. Farmers have been using rainfall data, since APWELL/APFAMGS days, in estimation of groundwater balance and arriving at a cropping pattern that suits groundwater balance. Farmers have been adopting water conservation practises, including use of drip and sprinkler systems, apart from choosing drought tolerant crop varieties. Farmers are using wind direction and speed data to schedule sowing and spraying of fertilizers and pesticides. Information on sunshine hours is used by farmers to schedule weeding, irrigation, and application of fertilizers. Farmers now link the climate data with soil moisture conservation practises (deep furrows, field bunds, and organic manuring). Exit Strategy: 9 pilot HU‐CCACs are registered under Societies Registration Act 35 of 2001. The Executive Committee of the HU‐CCAC meets once a quarter to deliberate on PCM and SLWM data and their dissemination for the benefit of farmers, apart from strategic planning for effective implementation of project activities. The deliberations of CCAC are documented in the minutes of the meeting and action plans developed in the quarterly meeting are followed up by the office bearers. Sub‐committees were formed to assist the office bearers and the Executive Committee in day‐to‐day monitoring of key activities, including PCM, SLWM Pilots, and FCS. All the information collected or generated during the project implementation will be handed over to the HU‐CCAC or partner NGO for their future use. Equipment and infrastructure will be formally handed over to HU‐CCAC by the partner NGO, end of April 2014. One output is expected to generate outcome 1A, stated as below. Output 1.3: CBOs with capacities to integrate climate variability adaptation measures in

Sustainable Land and Water Management (SLWM) Target values and dates for realization of Output 1.3 were: a) at least 9 Committees formed; b) at least 100 leaders and representatives trained; c) at least 9 CBOs have participated and identified measures; and d) at least 7 CBOs have adaptation plans.

8 Statements in this paragraph with regards to “farmer perceptions” are based on case studies collected by Field Facilitators of 9 Field Units. In all 46 case studies have been collected by 9 Field Units.


Plan for the 2nd Semester 2013: a) drafting of 9 HU level Climate Change Adaptation Plans (CCAPs), by December; b) one (at DIPA) CCAC orientation camp9 will be conducted to strengthen CBO leaders skills in Institutional Management; and c) establish functional linkages for SLWM pilots through conduct of two (CARE and PARTNER) CBO leaders officers and scientists workshops. Progress during the reporting period: a) 9 HU level Climate Change Adaptation Plans10 (CCAPs) were drafted by December; b) one (at DIPA) CCAC orientation camp was conducted to strengthen CBO leaders skills in Institutional Management; and c) functional linkages for SLWM pilots were established through conduct of two (CARE and PARTNER) CBO leaders officers and scientists workshops. CBO leaders’ officers and scientists workshops in the remaining 7 pilot HUs were completed by June 2013. Plan 2014 consists of: a) Consolidation of HU‐level CCA plans, by February; b) Consolidation and compilation of note on SLWM measures and technologies11 identified by CCACs, by February; and c) Handing over of assets and products developed in each Pilot HU to HU‐CCACs, in April. Component 2: Pilots

Implementation of activities under component 2 is expected to result in two outcomes, stated as: Outcome 2A: Farmers have acquired skills in managing climate variability and testing adaptation technologies in farming systems through participation in farmer climate schools (FCS); and Outcome 2B: Adequate adaptation technologies and practices identified based on pilot testing in drought prone areas. Outcome 2A: Farmers have acquired skills in managing climate variability and testing adaptation technologies in farming systems through participation in farmer climate schools (FCS) Impact, so far: FCS provides the platform for integrating PCM and learning from SLWM pilots. Farmer participants shared that knowledge on soil moisture management and pest control measures have reduced water stress and input costs, while ensuring sustained yields. Farmers also said that they are more inclined to growing drought tolerant crops over commercial crops. This point to farmers making informed decisions on climate resilient crop varieties (Groundnut – K9; Finger millet – Endapu 8; Castor‐PCH111; Cotton ‐ Kaveri‐Jaddo BG II, Kaveri KCH 189, Ankur 3028, Thulasi 9). It is observed that the attendance of women in exclusive women’s FCS is very good. They participate more actively in small group discussions. Women participants’ shared that climate variability is increasing infestation of pests and diseases. As a result, production costs are rising and crop yields are reducing. They believe NPM practices help reduce production costs. They expressed that knowledge of these practices is very useful. Women FCS participants12 also said that they have gained in confidence and that they are keen to disseminate their learning from participation in FCS in CCAC meetings and SHGs federation meetings. Few women have also shared that participation in FCS has improved their leadership skills. Exit Strategy: FCS resource kit (curricula13, session guides14, and NFE materials15) will be handed over to HU‐CCAC in April 2014. HU‐CCAC will be encouraged to run FCS courses for other farmers in the

9 Participants reviewed current institutional linkages and benefits thereof, apart from deriving an action plan to further explore possibility

of functional linkages that are beneficial to farming community, including taking advantage of convergence with CMSA. 10 Link: http://birds‐spacc.org/hpr6/progress/CCA_Plans/ 11 Summary note of adaptation measures identified by 9 Pilot HU‐CCACs in consultation with officers and scientists in the CBO Leaders

Officers and Scientists workshops held in 2012 and 2013. Additional details are provided in Attachment 3 (Activity 1.3.2). 12 Link: http://birds‐spacc.org/hpr6/progress/FCS_case_studies.pdf 13 PNGO wise FCS Kharif 2013 Curricula: BIRDS, CARE, CARVE, DIPA, GVS, PARTNER, SAFE, SAID and SYA 14 PNGO wise FCS Kharif Session Guides 2013: Session1, Session2, Session3, Session4, Session5, Session6 and Session7 15 Link: http://birds‐spacc.org/fcs_training_materials.php


HU, on payment basis (alternatively by tapping from on‐going government programs). List of FCS graduates will be provided to local government departments and related institutions. One output is expected to generate outcome 2A, stated as below. Output 2.1: Farmers acquire skills in managing climate variability and testing adaptation

technologies in farming systems through participation in farmer climate schools (FCS)

Target values and dates for realization of Output 2.1 were: a) curriculum developed for Farmer Climate Schools (FCS); b) at least 7 FCS functioning; and c) at least 350 female and male farmers will be organized to attend FCS. Plan for the 2nd Semester 2013: a) curricula for second cycle of FCS, based on crop cycles at respective field units, developed by November16; b) 3 Kharif FCS will start by July and, while the 18 Rabi FCS will start in November; c) 450 farmers (225 female and 225 male) will graduate from 18 Kharif and 18 Rabi FCS. Progress during the reporting period: a) curricula for second cycle of FCS, based on crop cycles at respective field units, was developed by November; b) 3 Kharif FCS started by July and, 18 Rabi FCS were started in November; c) 445 farmers (265 female and 180 male) graduated from 18 Kharif FCS. Plan 2014 consists of: a) curricula for rabi cycle of FCS, based on crop cycles at respective field units, developed by March; b) of the 18 Rabi FCS, 9 to be completed in February and the remaining in March; c) 450 farmers (225 female and 225 male) will graduate from 18 Rabi FCS, in March. Outcome 2B: Adequate adaptation technologies and practices identified based on pilot testing in drought prone areas. Impact, so far: Major crops grown in the project area are: groundnut, cotton, vegetables, and rice. Key climate controlled land and water management issues identified were: soil moisture stress, low soil organic carbon, soil fertility, and increased pest and disease infestation. Excess use of chemical fertilizers, low yield and increase cost of cultivation were identified as other factors affecting crop yields. Key land and water management practices field tested in SLWM pilots were: conservation furrows, deep ploughing once in three years, use of rice husk as soil mulching material in between the crop rows. These have increased the soil moisture retention for longer period and improved available water content. Towards inculcating the habit of scientific farming, CCACs were provided with skills and equipment to monitor soil moisture level and soil nutrient status (including soil carbon). Non‐pesticide management interventions in the pilots include, use of Neem oil, bird perches, bio‐fertilizers, and seed treatment with Trichoderma viridi and Rhizobium. It is observed that these practices not only improved the yield and quality of grains but produce is superior than the control plot, as farmers used organic practices in the SLWM pilot. It is also significant that farmers are using weather information to maximize yields given climate variability. Key strategies that farmers are adopting include: early maturing varieties in response of short rainfall season, crop rotation, and improved soil fertility and yields. Most farmers also indicated that they are applying organic manure and practicing crop rotation to deal with the soil degradation problem. Exit Strategy: Package of practices, specific to HU, will be compiled and handed to HU‐CCAC in April. Each partner NGO will be encouraged to evolve a “market transformation plan” for sustaining farmer income under variable climatic conditions, with support from other development agencies. 16 Link: http://birds‐spacc.org/fcs_training_materials.php


One output is expected to generate outcome 2B, stated as below. Output 2.2: Pilot testing of alternative adaptation technologies and practices in SLWM Target values and dates for realization of Output 2.2 were: a) at least 3 pilots produce results on adaptation performance of technologies and practice; b) at least 7 CBOs and 50 female and male farmers have participated in the pilots; and c) at least three manuals elaborated on SLWM pilots. Plan for the 2nd Semester 2013: a) Implementation of 9 Kharif pilot June‐October; and launching of 9 Rabi pilots in November; b) continued engagement of 9 CBOs in SLWM pilots, 33 Kharif 2013 and 27 in Rabi 2013‐13; and c) Finalization of the note on SLWM in groundnut cultivation and drafting of notes on SLWM in cotton, maize and vegetables. Progress during the reporting period: a) Implementation of SLWM Pilots started at all 9 Field Units; b) 9 CBOs and 33 (13 female and 10 male) farmers have participated in the Kharif pilots, while 9 CBOs and 33 (23 female and 10 male) farmers were part of Rabi pilots; and c) Note on SLWM in groundnut cultivation draft was prepared. A team of consultants are hired (revision of their ToR is not foreseen) to finalize the note, which is included in plan 2014. These notes will essentially include HU‐specific “package of practices” and are expected as critical inputs into the agro‐climatic wise manuals planned in 2014. Plan 2014 consist of: a) Technical note on status of soil moisture and soil organic in SPACC project by April; b) Technical note (including package of practices) on adaptation to climate variability in pilot crops17 by end of March; c) SLWM pilots Implementation will continue till March 2014; d) Manual on Adaptation in Scarce Rainfall Agro Climatic Zone by March; e) Manual on Adaptation in Southern Telangana Agro‐climatic Zone by Mid‐April; f) Manual on Adaptation in Southern Agro‐climatic Zone by end of April; and g) Manual on Adaptation in Krishna Agro ‐Climatic Zone by mid‐May. Component 3: Dissemination and Uptake

Implementation of activities under component 3 is expected to result in one outcome, stated as: Outcome 3A: Dissemination of package of methods, tools and institutional approaches in support of district and state level natural resource management initiatives to address impacts of drought. Outcome 3A: Dissemination of package of methods, tools and institutional approaches in support of district and state level natural resource management initiatives to address impacts of drought. Impact, so far: Dissemination of results is right now mainly through project website, which shares information on daily climate variability, project events, and reports. The baseline study report is now printed and shared with stakeholders at the state as well as national level. District level dissemination workshops18 held in December gave field units an opportunity to show‐case their products and learning and helped consolidate their linkages with the line departments and local scientific institutions. If required, we will request MoEF for a support letter to assist in consolidating these linkages.

Exit Strategy: At the project level, PMO is consolidating the implementation experience and learning to bring out technical notes (for internal use only) on PCM, FCS, and SLWM pilots. These notes would serve as inputs into agro‐climatic zone based manuals. These could be disseminated widely and will serve as a resource for other projects and initiatives working on climate change adaptation. A state‐

17 Technical note will include package of practices on adaptation for each of the pilot crop grown across nine Hydrological Units. 18 Link: http://birds‐spacc.org/hpr6/progress/District_level_dissemination_workshops/


level dissemination workshop is planned in April/May to share lessons, results, and products from project implementation with multiple stakeholders.

One output ‐ “Project lessons, results, and products (FCS Curriculum, field testing methods, adaptation technology and practices manuals, and institutional approaches) documented and disseminated” was originally envisaged to occur as a result of the implementation of the activities under Component 3. Output 3.1 was later split‐up into two outputs viz., i) platform for dissemination; and ii) institutional linkages reinforced. Output 3.1: Platform for dissemination Target values and dates for realization of Output 3.1 were: project lessons, results and products available on platform website with 100 visitors per month. Plan for the 2nd Semester 2013: project lessons, results and products available on platform website with 170 visitors per month. 9 CWB workshops by November Progress during the reporting period: project lessons, results and products available on platform website with 204 visitors per month. 9 CWB workshops with 748 (Male‐503; Female‐245) participants were conducted in October and November. CWB data is discussed in FCS sessions and will be used in Technical Note on PCM. Plan 2014 consists of: a) Website updating, project lessons, results and products available on platform website; b) Database on Record of website visitors by June 2014 with 170 visitors per month; d) Database on Images of events by June 2014 (Field visit, CWBW, WED etc.; e) Scanned document of Press clipping on project activities continuing every month; Output 3.2: Institutional linkages re‐enforced Target values and dates for realization of Output 3.2 was: at least 3 dissemination workshops with at least 150 participants have been held by the end of the project. Plan for the 2nd Semester 2013 is: i) 7 district level dissemination workshops with at least 350 (around 50 participants are expected to participate at each of 7 districts) participants in December 2013; and ii) uptake of climate data in SLWM pilots and FCS will continue. Progress during the reporting period: i) 9 district level dissemination workshops with 813 (276 female and 537 male) participants were conducted in December 2013; and ii) uptake of climate data in SLWM pilots and FCS is continuing. Plan 2014 consists of: a) State‐level dissemination workshop19, in April/May. Project Management:

Project Management tasks expected to be carried out (based on the project document) were: i) liaise and closely work with FAO National Program Coordinator – Land and Water; ii) coordinate with project partners; iii) coordinate and guide all project activities; iv) facilitate national and local inter‐institutional collaboration; v) act as Secretariat to the Project Steering Committee; vi) sub‐contract partner NGOs and Consultants; vii) recruitment and supervision of project staff; viii) prepare and coordinate implementation of Annual Work Plans and Budgets; ix) develop and implement a system to monitor project outputs and outcomes; x) monitor information sources (reports, website, FCS

19 Products for state level dissemination workshop: http://birds‐spacc.org/hpr6/Products_for_State‐level_dissemination_workshop.pdf


curriculum, list of participants, and manuals); xi) Report to FAO (six‐monthly progress reports, annual project implementation and review, terminal report, technical reports, co‐financing reports, and terminal report); and xii) and finance management and reporting (financial statements, responsibility of cost overruns, quarterly internal audits, and annual audit reports). Plan 2013 (July – December 2013): i) teleconferencing and visits to FAO, as an when required; ii) coordinate with PNGO Chiefs through 3 project partner’s meetings; iii) coordinate and guide project activities through 3 monthly review and plan meetings (MRPM); iv) facilitate national and local inter‐institutional collaboration, by participating in 1 project steering committee (PSC) meetings v) 1 national steering committee (NSC) of SLEM; vi) act as secretariat to the PSC and convene 1 meetings; vii) recruit and supervise project staff and national consultants, procurement of goods; viii) develop and implement a system to monitor project outputs and outcomes, through a project monitoring system (PMS); ix) monitor information sources (reports, website, FCS curriculum, list of participants, and manuals); x) report to FAO, through six‐monthly progress report; and xi) and finance management through 3 internal audits, 3 field support in finance management and reporting (financial statements, quarterly internal audits, and annual audit reports) Progress during the reporting period (July‐December 2013): i) 5 teleconferences were held and two visit to FAO India Office were made; ii) 4 project partner’s meeting (PPM) were held; iii) 3 monthly review and plan meetings (MRPM) were held; iv) 1 project steering committee (PSC) meeting was held; v) acted as secretariat to the sixth PSC meetings; vi) contracted 3 Consultants for the year 2013 ‐ 2014; vii) 13 new staff recruited and goods were procured; viii) a system to monitor project outputs and outcomes was developed in the form of a project monitoring system (PMS) for 2013; ix) information sources are monitored regularly through internal reviews; x) one six‐monthly progress report (January‐June 2013 was prepared and submitted to FAO; and xi) 3 internal audit and 1 field support in finance management was undertaken for finance management. Plan 2014 consists of: i) teleconferencing and visits to FAO, as an when required; ii) coordinate with PNGO Chiefs through 2 project partner’s meetings20; iii) coordinate and guide project activities with Field Officers through 3 monthly review and plan meetings (MRPM); iv) facilitate national and local inter‐institutional collaboration, by participating in 1 project steering committee (PSC) meetings and 1 national steering committee (NSC) of SLEM; v) act as secretariat to the PSC and convene 1 meeting; vi) sub‐contract 9 partner NGOs for 4 months and 4 Consultants (207 person‐days21) for the year 2014; vii) recruit and supervise project staff, procurement of goods; viii) develop and implement a system to monitor project outputs and outcomes, through a project monitoring system (PMS) for 2014; ix) one SLEM Half yearly Progress Report and SLEM Annual Progress Report; x) monitor information sources (reports, website, FCS curriculum, list of participants, and manuals); xi) report to FAO, through six‐monthly progress reports and Terminal Report document; and xii) and finance management through 2 internal audits, 2 field support in finance management and reporting (financial statements, quarterly internal audits, and annual audit reports); and xiii) Facilitate Final Project Reviews.

20 Link: http://birds‐spacc.org/hpr6/progress/project_partner_meetings_agenda.pdf 21 Link to time‐schedule of consultant’s inputs: http://birds‐spacc.org/hpr6/time‐schedule_of_consultants.pdf


A.2 Progress in reaching target indicators as established in the project Logical Framework/ Results Framework

Table A.2.1 gives the summary of the progress, at the end of the reporting period, in terms of envisaged (in the results based framework of the project document) project results/source of verification/deliverable or products.

Table A.2.1: Project results/products/sources of verification22 in place, per 31st December 2013

Code Result/Product/Source of verification Date achievedO1.1‐A Report: Baseline Study Report March 2013O1.1‐B Database: Baseline Study Database May 2011O1.2‐A Infrastructure: 9 Weather Monitoring Stations July 2012O1.2‐B Database: Weather Database (real time) July 2012O1.3‐A Scanned document: Registration Certificates of 9 CCACs June 2012O1.3‐B Scanned document: CCAC meeting minutes Nov 2011O1.3‐C Database: Lists of CCAC trainees Nov 2011O1.3‐E Scanned document: 9 Adaptation Plans singed by CCAC functionaries Dec 2013O2.1‐E Database: Images of NFE tools/models May 2013O3.1‐A Project Website Feb 2012O3.1‐B Database: Record of website visitors Feb 2012O3.1‐C Database: Images of events (field visits, CWBW, WED, etc.) Jan 2011O3.1‐D Scanned document: Press clippings on project activities Jan 2011O3.2‐A Report: Dissemination Workshop for Project Partners March 2013PM‐1 Report: Project Inception Report March 2011PM‐2 Report: Annual Plan and Budget Workshops May 2011PM‐6 Database: Minutes of the Project Partners Meetings Aug 2011PM‐7 Database: Minutes of Monthly Plan and Review Meetings June 2011PM‐8 Database: Minutes of the Project Steering Committee meetings March 2011PM‐10 Database: Contracts/Agreements executed Jan 2011PM‐11 Database: Project Monitoring Frameworks Jan 2011

A detailed list of indicators for monitoring the project progress was included in the Results Based Management (RBM) Framework in the AWPB 2013 document. Their respective targets for the year 2013 and for the reporting period July – December 2013 were proposed in the half‐yearly progress report (HPR) 5. The following table gives the progress or achievement against the targets in HPR 5. The SLWM technical notes could not be delivered by the end of the reporting period (December 2013). Long list of products and lengthy procedure for reviews at different levels delayed the finalization of the structure of the case study. The number of technical notes and the structure are now finalized. Also, external consultants are hired and working on the technical notes. The target will now be achieved by end‐March 2014.

22 Extracted from the project document (Annex 2: Project Results Framework)


Output Activities Target 2013

Revised Target Achievement Balance Rating

2nd Semester July‐Dec 2013 end of Dec 2013Component 1: INFORMATION TOOLS Outcome 1A: Farmers and Community Based Organisations (CBO) make informed decisions on land and water management taking into account impacts of climate variations based on scientific and local knowledge

Output 1.1: Completed study on local and scientific knowledge on impacts of climate variability/change on natural resources in Andhra Pradesh

S

Indicator a): Balanced representation of gender and vulnerable groups/sectors in at least 9 pilot HU in farmer survey covering key indicators on climate viability and its impact

Activity 1.1.1: Baseline Study Report (TS) 1 0

Indicator b): Farmers understanding of climate change in pilot HUs documented and combined with available scientific data in completed study document, 9 months from project start.

Activity 1.1.2: Village assembly 143 0

Indicator c): Climate change impact database established

Activity 1.1.3: Base line database (TS) 1 1 1 0

Output 1.2: Local monitoring system of climate variability and its impacts operating S Indicator a): At least 9 CBOs in pilot HU are collecting data on at least 3 key indicators by the end of the second project year. Along with Average crop yields, water harvested or water saved, soil moisture availability and/or organic carbon content maintained or increased in pilot

Activity 1.2.1: PCM data collection 3285 165623 1656 0Activity 1.2.2: Data classification entry 120 60 60 0Activity 1.2.3: Training of PCM volunteers (TS) 9 0Activity 1.2.4: Maintenance of scientific equipment 108 54 54 0Activity 1.2.5: Average crop yields (TS) 18 9 9 0Activity 1.2.6: Water harvested (TS) 18 9 9 0Activity 1.2.7: Water Saved (TS) 18 9 9 0Activity 1.2.8: Soil moisture availability (TS) 432 216 216 0Activity 1.2.9: Organic carbon content (soil test) (TS) 27 45 45 0

23 Records (184 days x 9 HUs) of climate variability (Rainfall, maximum and minimum temperature, Humidity, Evaporation, wind speed, wind direction and sunshine hours) records will be available in 9 HUs across

the project.




2nd Semester July‐Dec 2013 end of Dec 2013areas are monitored. Activity 1.2.10:Orientation to school children’s and College

students on PCM 270 180 189 ‐9

Activity 1.2.11: Display Boards 70 6 15 ‐9

Outcome 1B: CBOs have capacities to integrate climate variability adaptation measures in Sustainable Land and Water Management (SLWM)

Output 1.3: CBOs with capacities to integrate climate variability adaptation measures in Sustainable Land and Water Management (SLWM) ‐ Climate Resilient Communities

MS

Indicator a): At least 9 CBOs have established climate change adaptation committees 6 months after project start

Activity 1.3.1: HUN Meetings 36 18 18 0

Indicator b): At least 100 CBO leaders and representatives trained in climate variability monitoring and adaptation measures integrated in SLWM by the end of year two

Activity 1.3.2: CCAC Orientation camps (TS) 39 1 1 0

Activity 1.3.3: Hiring consultant for institutions and gender (TS)

25 0

Indicator c): At least 9 CBOs have participated in and identified adaptation measures with agricultural scientists 18 months after project start

Activity 1.3.4: CBO Leaders exposure visit (TS) 9 9 9 0

Activity 1.3.5: CBO leaders – Officers & Scientists workshop (TS)

9 2 2 0

Indicator d): At least 7 CBOs have local climate change adaptation plans 18 months after project start

Activity 1.3.6: Develop CCA Plan (TS) 9 9 9 0

Activity 1.3.7: CCA plan workshop (TS) 9 9 9 0

Component 2: PILOTS Outcome 2A: Farmers have acquired skills in managing climate variability and testing adaptation technologies in farming systems through participation in Farmers Climate Schools (FCS)

Output 2.1: FCS Pilots: Farmers acquire skills through participation in FCS S Indicator a): 2 Curriculum developed for CFS with focus on adaptation in drought‐prone areas including methods on identification and field testing of

Activity 2.1.1: Curriculum development workshop (TS) 18 9 9 0




2nd Semester July‐Dec 2013 end of Dec 2013adaptation measures, 18 months after project start Indicator b): At least 7 FCS are functioning with at least 350 female and male farmers attending and disseminating best experimental practices for adaptation measures by the end of the project

Activity 2.1.2: FCS Training of Trainers (TS) 18 0Activity 2.1.3: Staff training external (TS) 9 0Activity 2.1.4: Staff training internal (TS) 9 0Activity 2.1.4: CRP training external (TS) 18 0Activity 2.1.5: Preparation of training material (TS)24 135 54 251 ‐197Activity 2.1.6: FCS Session (TS) 162 165 161 425

Activity 2.1.7: Hiring consultant for institutions and gender 25 0Outcome 2B: Adequate adaptation technologies and practices identified based on pilot testing in drought prone areas

Output 2.2: Technology and Practice Pilots on alternative adaptation technologies in SLWM MU Indicator a): At least 3 pilots with the participation of at least 7 CBOs and 50 female and male farmers produce results on adaptation performance of technologies and practices by the end of the project

Activity 2.2.1: Training on SLWM pilots planning to staff & pilots farmers (TS)

9 1 1 0

Activity 2.2.2: Workshop on capacity building for women (Agri. Hari., Vet., Seri. Etc.)

2 0

Activity 2.2.3: Vermi compost unit establishment 11 6 6 0Activity 2.2.4: CCAC Leaders meeting 9Activity 2.2.5: Hiring Consultant for Soil Management 26

(TS) 75 12 0 12

Activity 2.2.6: Hiring Consultant for Organic Agriculture(TS) 100Activity 2.2.7: Hiring Consultant for Irrigation Management (TS)

25

Activity 2.2.8: Hiring Consultant for Climate Change Adaptation (TS)

25

Activity 2.2.9: Hiring Consultant for Integrated Pest Management27 (TS)

45 30 0 30

24 Link to materials uploaded on website: http://birds‐spacc.org/fcs_training_materials.php 25 A backlog of one session is reported in the four schools implemented at SAID and SYA. Farmers were busy with harvesting and marketing of paddy and groundnut crops in these two field units, respectively. The

target will be achieved by mid‐January. 26 Consultant‐Soil Management, waiting to receive post‐soil test reports and completion of Rabi season pilots. Database to be completed on Soil organic carbon Pre Pilot and Post Pilots and soil moisture

measurement in pilots.




2nd Semester July‐Dec 2013 end of Dec 2013Activity 2.2.10: Hiring Consultant for Dryland Agriculture28 (TS)

110 40 0 40

Activity 2.2.11: Implement SLWM Pilots (TS) 18 9 9 0Activity 2.2.12: Field Workshop (TS) 18 9 9 0

Indicator b): At least three best adaptation practices and technology manuals by the end of the project

Component 3: DISSEMINATION AND UPTAKEOutcome 3A: Dissemination of a package of methods, tools and institutional approaches in support of District and State level natural resource management initiatives to address the impacts of drought

Output 3.1: Platform for dissemination S Indicator a): Project lessons, results and products available on platform website with 100 visitors per month.

Activity 3.1.1: Website updating (TS) 12 6 6 0

Indicator b): At least 3 dissemination workshops with at least 150 participants have been held by the end of the project

Activity 3.1.2: CWB Workshop (TS) 9 9 9 0Activity 3.1.3: Media field visit 1 1 1 0Activity 3.1.4: Segregation of website dissemination material into: i) Lessons; ii) Results and iii)Products

1 1 0

Activity 3.1.5: World Environmental day 5Output 3.2: Institutional linkages reinforced MS Indicator a): Functional relationship established with local (district) level functionaries

Activity 3.2.1: Hiring consultant for institutions and Gender (TS)

40

Activity 3.2.2: District‐level Dissemination workshop (TS) 9 7 9 ‐2Activity 3.2.3: Dissemination workshop 1 1 0 129

27 As per the approved HPR‐5 planned to hire consultant for Integrated Pest Management and it was revised and planned to take up balanced days available in approved HPR 5 to take up the assignment to

consolidate the SLWM pilot’s climate smart agriculture technical reports. Hired three consultants namely Agriculture Scientist, Climate Data Analyst and Editor to complete the compilation of reports to complete the task of technical reports

28 As per the approved HPR‐5 planned to hire consultant for Dry‐land Agriculture and it was revised and planned to take up balanced days available in approved HPR 5 to take up the assignment to consolidate the SLWM pilot’s climate smart agriculture technical reports. Hired three consultants namely Agriculture Scientist, Climate Data Analyst and Editor to complete the compilation of reports to complete the task of technical reports




2nd Semester July‐Dec 2013 end of Dec 2013PROJECT MANAGEMENT S Activity 4.1.1: Project Partner’s Meeting 30 4 3 4 ‐1 Activity 4.1.2: Monthly Review and Plan Meetings 31 12 3 3 0 Activity 4.1.3: NSC Meetings 2 1 0 1 32

Activity 4.1.4: SLEM Partner Meetings 2 1 3 ‐2 Activity 4.1.5: PSC Meeting 33 2 1 1 0 Activity 4.1.6: PNGOs contracted (TS) 8 Activity 4.1.7: Consultants hired 34 5 2 3 ‐1 Activity 4.1.8: AWPB 2013 Workshop 1 Activity 4.1.9: FAO Support Mission 1 Activity 4.1.10: Mid‐term Review 1 Activity 4.1.11: Project Monitoring System 12 1 1 0 Activity 4.1.12: Internal Audit 4 3 3 0 Activity 4.1.13: Field support in Finance Management 4 3 1 235

Activity 4.1.14: Document AWPB 2013 1 Activity 4.1.15: Document Half‐yearly Progress 2 1 1 0 Activity 4.1.16: Procurement 1

* Use GEF Secretariat required six‐point scale system: Highly Satisfactory (HS), Satisfactory (S), Marginally Satisfactory (MS), Marginally Unsatisfactory (MU), Unsatisfactory (U), and Highly Unsatisfactory (HU). Based on inputs by the Execution Partner and BH, the FAO LTU will provide the progress rating.

29 State‐level Dissemination workshop is rescheduled for May 2014. 30 2 Project Partner’s Meetings were conducted at CARE‐SPACC Office and 2 at SAFE‐SPACC Office with partner NGOs 31 3 Monthly Review and Plan Meetings were conducted at Project Management Office with Field Officers 32 One NSC meeting was not called for by SLEM, this semester 33 2 PSC meetings were conducted with Members of PSC included those from: FAO, MoEF GoI, and Ministry of Rural Development of GoAP; Project partner NGOs; and PMO 34 3 Consultants hired for 2013‐2014 Agriculture Scientist, Climate Change Data Analyst and Editor 35 No transportation was available during the 3 months, due to the agitation on state division.


B Inputs

1a. List of national professional staff assigned to the project during the reporting period

Name Duration Functions

Mr. V. Paul Raja Rao LC Kind

1st July 2013 – 31st December 2013

Executive DirectorReceive funds from FAO; management of project funds; financial monitoring and reporting; monitor and supervise the work of local partner NGOs to ensure that they follow procedures suiting fiduciary requirements of FAO; and prepare disbursement requests and corresponding justification of expenditure based on an updated annual work plan

Dr. S. V. Govardhan Das GEF


Project ManagerCoordinate and guide all project activities directed to achieve the objectives of the project; prepare and coordinate the implementation of annual work plans and budgets; develop and implement a system to monitor project outputs and outcomes; perform the monitoring and reporting tasks; prepare all relevant documentation; act as the Secretary to the PSC; and liaise and work closely with the FAO NPC‐LW and all project partners

Mr. S. S. Kandagal FAO NEX


Subject Expert ‐ Sustainable AgricultureAssessing present agricultural practices, in pilot HUs; and designing, implementing and monitoring integration of sustainable agricultural practices with climate variability adaptation

Mr. C. Konda Reddy FAO NEX


Subject Expert ‐ Community OrganizationAssessing present institutional capacities, in pilot HUs; and designing, implementing and monitoring the capacity building for integration of land and water management practices with climate variability adaptation.

Mr. Anil Rautray GEF

1st July 2013 – 31st July 2013

Subject Expert – Water Management Assessing present water management practices, in pilot HUs; and designing, implementing and monitoring integration of water management practices with climate variability adaptation

Mr. Robinson John GEF

26th September 2013 – 31st December 2013

Subject Expert – Water Management Assessing present water management practices, in pilot HUs; and designing, implementing and monitoring integration of water management practices with climate variability adaptation

Mr. B. Umamaheswara Rao FAO NEX


Project Officer – Land and Water Management Assessing present land and water management practices, in pilot HUs; and designing, implementing and monitoring integration of land and water management practices with climate variability adaptation


Name Duration Functions

Mr. N. Rambabu FAO NEX


Project Officer Documentation Designing, updating and operation of platform website for documentation of project lessons, results and products.

Mr. S. Sivaprasad FAO NEX


Project Officer – Non Formal EducationDesigning Non Formal Education (NFE) tools and strategies for the Community level project intervention and providing technical support to the Field Units, in view of climate variability and change.

Mr. V. N. S. Santosh Mohan FAO NEX


Administrative Officer Ensuring that all the agencies sub‐contracted by BIRDS adhere to the fiduciary requirements of FAO; and Human Resources Management, procurement and Administration of PMO

Mr. R. Arun Kumar GEF


Finance Officer, BIRDS Nodal Desk Contribute to the preparation of work plans and budgets, and financial reports; participate in field reviews to ensure funds are spent properly and activities are implemented cost‐effectively; contribute to comprehensive internal audits; and evaluate the systems of management controls and support their effectiveness

Mr. P. Shravan Kumar FAO NEX


Finance Officer, PMO Contribute to the preparation of work plans and budgets, and financial reports; participate in PMO reviews to ensure funds are spent properly and activities are implemented cost‐effectively; and facilitate internal audits of PMO

Mr. Y. Sudhakar GEF


Field Officer, BIRDS, Allagadda Field UnitFacilitate the selection and recruitment of the field team in consultation with the PMO; coordinate field team activities at partner NGO level; guide the field team in planning, implementation, monitoring and review of activities; and lead compilation of team reports and report to the PMO on technical, financial and administrative matters

Mr. M. Sreenivasulu GEF


Field Officer, CARE, Achampet Field UnitSame as previous

Mr. G. Dhanunjaya Rao GEF


Field Officer, CARVE, Markapur Field UnitSame as previous

Mr. Y.R.K. Satya Prasad GEF


Field Officer, DIPA, Giddalur Field Unit Same as previous

Mr. G.S. Madhu Kumar GEF


Field Officer, GVS, Madanapalle Field UnitSame as previous

Mr. T. Venugopal GEF


Field Officer, PARTNER, Porumamilla Field Unit, Same as previous

Ms. K. Anuradha GEF


Field Officer, SAFE, Cumbum Field UnitSame as previous

Mr. N. Manmadha ReddyGEF


Field Officer, SAID, Miryalaguda Field UnitSame as previous


Name Duration Functions Mrs. R. Lakshmi GEF


Field Officer, SYA, Guthi Field Unit Same as previous

Mr. V. S. Diwakar FAO NEX


Professional ‐ NFE, BIRDS Capacity building of CBO leaders in one of the technical aspects viz., water management, agriculture and climate change schools; and facilitating implementation of project components/activities in coordination with concerned line departments.

Ms. T. Pavani FAO NEX

1st July 2013 – 30th

October 2013 Professional – LWM, BIRDS Same as previous

Ms. K. Uma Maheswari FAO NEX

1st November 2013 –16th November 2013

Professional – LWM, BIRDS Same as previous

Mr. S. Venkata Shekar FAO NEX

18th November 2013 –31st December 2013

Professional – LWM, BIRDS Same as previous

Mr. T. Jagadeeswara Reddy FAO NEX


Professional ‐ NFE, CARE Same as previous

Mr. M. Praveen Kumar FAO NEX


Professional – LWM, CARE Same as previous

Mr. K. Ravindar Reddy FAO NEX


Professional ‐ NFE, CARVE Same as previous

Mr. Y. Ranjit Kumar FAO NEX

12th August 2013 – 31st

December 2013 Professional – LWM, CARVE Same as previous

Ms. S. Sailaja FAO NEX


Professional ‐ NFE, DIPA Same as previous

Mr. S. Abdul Khadar FAO NEX

1st July 2013 – 31st

December 2013 Professional – LWM, DIPA Same as previous

Mr. K. Sankaraiah FAO NEX


Professional ‐ NFE, GVS Same as previous

Mr. K. Raghavendra Reddy FAO NEX


Professional – LWM, GVS Same as previous

Mr. P. Sangyamaiah FAO NEX


Professional ‐ NFE, PARTNER Same as previous

Mr. K. Madhu Babu FAO NEX


Professional – LWM, PARTNER Same as previous

Mr. B. Vijaya Kumar FAO NEX


Professional ‐ NFE, SAFE Same as previous

Mr. K. Vishnuvardhan RaoFAO NEX


Professional – LWM, SAFE Same as previous

Mr. P. Karunakar FAO NEX

1st July 2013 – 31st August 2013

Professional ‐ NFE, SAID Same as previous

Ms. Ch. Lalitha Kumari FAO NEX

1st September 2013 –31st December 2013

Professional ‐ NFE, SAID Same as previous

Mr. P. Narender FAO NEX


Professional – LWM, SAID Same as previous

Ms. H. Hayathun FAO NEX

5th July 2013 – 13th August 2013

Professional ‐ NFE, SYA Same as previous

Ms. V. Narmada FAO NEX

6th September 2013 –31st December 2013

Professional ‐ NFE, SYA Same as previous

Mr. K. Devadanam FAO NEX


Professional – LWM, SYA Same as previous


1b. List of National Consultants assigned to the project during the reporting period

Name Duration Funding Source

ContributeOutputs

Functions

Mr. Sharat Singh 20th November 2013 – 31st December 2013

GEF‐5570 Output 2.2 Consultant – Agriculture Scientist i) tabulation of crop growing stages of for all crops grown as part of pilot interventions; ii) generation of graphs showing climatic conditions (temperature, humidity, rainfall, evaporation, wind speed and sunshine hours) during different stages of crop growing period generated; iii) Climate impact parameters (soil moisture, Soil organic carbon, pest and disease, water availability and yield) in Season SLWM interventions made across the season for various pilot sites. iv identification and tabulation of non‐climatic factors influencing crop growth/yield; v) input and output costs of cultivation in pilot and control plot tabulated vi) cost‐benefit ratio in each case derived prepare reasons or clue for such activities were tried at one or the other site can be an option help reduce input cost vii) tabulation of crop yields in pilot and control plots; viii) tabulation of input and output costs of cultivation in pilot and control plot and derivation of cost‐benefit ratio in each case; ix) Prepare a list of data matrix and their relationship across components leading to a climate resilient crops; x) listing and description of benefits generated as a result of climate resilient farming practices, such as improved crop variety, soil moisture conservation, efficient water use, nutrient management, integrated/non pesticide management, and inter‐cropping, in each of the SLWM pilots; xi) narration of effectiveness of pilot implementation, including institutional linkages, and possibility of up‐scaling; and complete analysis on impact of climate variability during the season created an impact on


Name Duration Funding Source

ContributeOutputs

Functions

yield loss or potential fraction of yield loss and menu of adaptation options to adopt xii) drawing conclusions (narration) for making farming (of specific crops targeted in SLWM pilots) more resilient to climate variability/change and xiii) Complete analysis on Participatory Climate Monitoring stations data with yield (following crop calendar) to explain relationship and management practices leading to a plan.

Ms. Amita Bhaduri 20th November 2013 – 31st December 2013

GEF‐5570 Output2.2 Consultant – Climate Change Data Analyst i) collection and review of farmer records kept during SLWM pilot implementation; ii) review and fixing of SLWM database and documentation (farmer records, photographs and training material) available with the field units; iii) assistance in generating graphs showing climatic conditions during different stages of crop growing periods; and iv) assistance in tabulations and compilation.

Ms. M. Veenadhari 20th November 2013 – 31st December 2013

GEF‐5570 Output 2.2 Consultant – Editor i) compilation of narratives, graphs, pictures into a legible document; ii) proof‐reading; iii) editing of text; and iv) finalizing the case‐studies and the baseline study document for printing.


1c. Equipment procured/received during the reporting period

Description Quantity SourceExpendable equipment procured Sunshine recorder cards 365 Nos GEFThermometer (Max & Min) 1 GEFThermometer (Dry & Wet) 2 GEFOpen Pan Evoprimeter Jar 1 GEFRain gauge measuring Jar 5 GEFPCM Tool Kit 1 GEF

1d. Training activities during the reporting period

Training Dates Participants

Nature/Objectives Female Male Total

Activity 1.3.2: CCAC Orientation Camps (2)

August and December

37 45 82 To strengthen CBO leaders’ skills in institutional management

Activity 1.3.4: CBO Leaders Officers and Scientists workshop (2)

July and October

83 76 159 To discuss local issues, and identify adaptation options and technologies.

Activity 1.3.7: CCA Plan workshops (9)

November and

December 106 192 298

To discuss and compare the results of the field trials and pilots and develop a draft plan of action for integration with SLWM, for next few years

Activity 2.1.1: FCS Curriculum Development workshops (9)

November and


To capture the implementation experience of FCS Kharif 2013 and develop FCS curriculum

Activity 2.2.1: Training on SLWM pilots planning to staff and pilot farmers (1)

October 11 23 34 Designing of the SLWM Pilots, action plans and interventions strategy

Activity 2.2.12: Field workshops on SLWM pilots (9)

November and


Sharing of experiences in the SLWM Pilots results and process to other farmers.

Activity 3.1.2: Crop Water Budging Workshops (9)

October and

November 245 503 748

Crop adoption in accordance with crop water balance

Activity 3.2.2: District‐Level Dissemination workshops (9)


To disseminate the experiences and learning of PCM, SLWM pilots, and FCS; To consolidate the functional linkages, between SPACC project farmers and local government functionaries.


C.1 Problems encountered and risks identified

Problems: 1. Long list of products and lengthy procedure for reviews at different levels. Risks (please rate each risk as low, medium or high): 1. Project team unable to deliver all the agreed (in previous HPRs and meetings) products, during

the project period (end of June 2014). MEDIUM C.2 Actions taken to address any project shortcomings, problems or risk encountered

Problem(s) identified in previous PPR

Action(s) completed By whom Completion date

Results

1. Focus on field level handholding in project implementation

2. The budget line “duty travel” under FAO‐NEX became overspent.

3. Fund‐shortages at some of the project units

1. Free the subject experts for field level handholding

2. Find alternative budget lines

3. Keep track of fund position at project units and plan internal transfer of funds

Project Manager Project Manager and FAO Project Holder

31.07.2013

31.07.2013

End of every month

Quality inputs provided at the field level Budget revision agreed for remainder of the project period No fund shortages in the reporting semester

Risks identified in previous PPR

Action(s) completed By whom Completion date

Results

1. Delay in compilation of reports on lessons from SLWM pilots

2. Project implementation may suffer because of very low “travel” budget

3. Lowered staff motivation and bad reputation

1. Hire consultants for the specific purpose of report compilation

2. Propose an overall budget revision

3. Propose a unit level budget revision

Project Holder Project Manager Project Manager

20.11. 2013 31.07.2013 31.07.2013

Report template fine‐tuned Travel budget revision agreed and implemented Realistic allocation funds resulted in high motivation of staff


C.3 Actions planned to address any project shortcomings, problems or risk encountered

Problem(s) identified Action(s) planned By whom By when (date)

Long list of products and lengthy procedure for reviews at different levels.

Prepare lists of documents, one for internal use and another for sharing with FAO for detailed review

Subject Experts and Project Manager

31.01.2014

Risks identified Project team unable to deliver all the agreed (in previous HPRs and meetings) products, during the project period (end of June 2014).

1. Limit number of products to those listed in the project document

2. Agree with FAO on structure (annotated outline) and chapter responsibilities for delivering of products

3. Hire consultants (if required), based on the agreed annotated outline

1. Subject Experts and Project Manager

2. Subject Experts, NPC‐

LW (FAO), and Project Manager

3. Executive Director, Project Manager, and NPC‐LW (FAO)

31.01.2014

15.02.2014

15.03.2014


C.4 Budget Revision C, proposed:

To address problem/risks identified in the previous section and to maintain a balance between the GEF and the FAO‐NEX funds and keep the project moving forward, a budget revision is proposed. Changes above 10 percent of the GEF original budget in the project document (Annex 1) are stated and justified in the following table36.

Code Budget Head

Unspent Budgeted funds from Previous Project years

New proposed budget for

2014

Balance Justification for variance with the approved budget

5011 Salaries Professional

16,552 5,956 10,596

The project was originally foreseen to finalize in 2013. But the project start up was delayed and unspent funds are moved from 2010 to 2014. Further, an unspent balance of USD 10,596 will be moved to line 5012 (Salaries General Services – USD 7,958) and as a part to 5023 (Trainings – 2,638) for 2014.

5012 Salaries General Service

3,125 11,083 (7,958)

As explained above unspent funds are moved from 2010 to 2014 because of delay in project start up. Further, an additional USD 7,958 are needed to match the “market rate” of the salaries of the Accountant, Cashier/ Administrative Assistant, Field Facilitators and Drivers (Salaries General Services’). These funds will be taken from line 5011 (Salaries Professional) (see explanation under these lines) for 2014.

5013 Consultants including their local travel costs

71,896 68,056 3,840

As explained above unspent funds are moved from 2010 to 2014 because of delay in project start up. This includes Project Manager salaries of USD 15,408 for 6 months (previously paid by GEF and FAONEX projects) and USD 4,524 for 6 months salaries of Subject Expert‐WM, and USD 1,996 for 6 months travel for consultants in 2014 (previously paid by the FAO‐NEX project) (please see further explanation and breakdown in table below). Further, overall budget for this line will be reduced with USD 3,840 because of the reduced input of consultants: climate change modelling; Soil Management; Organic Agriculture; Irrigation Management; Integrated Pest Management, and Institution & Gender while the input of consultants: Climate Change

36 Link : http://birds‐spacc.org/hpr6_7feb/GEF&%20NEX_Budget_above_10_percent_budgeted&explainations_06‐02‐2014.xls


Code Budget Head



2014


Adaptation; and Dry land agriculture; is increased. This is because of ending of research phase and inception of social mobilization and field level support phase. This revision will contribute to outputs: 1.2, 2.2 and 3.2. The USD 3840 will be moved to line 5023 (trainings – 3,595) and 5024 (expandable equipment ‐ 245) for 2014.

5014 Contracts 103,200 101,813 1,387

As explained above unspent funds are moved from 2010 to 2014 because of delay in project start up. Further, an unspent balance of USD 1,387 will be moved to 5024 (Expandable Equipment ) (see explanation under this line) for 2014.

5023

Training including the local travel costs of the facilitators

1,783 8,015 (6,233)

As explained above unspent funds are moved from 2010 to 2014 because of delay in project start up. The proposed USD 5,253 is allocated for training cost and USD 2,762 is allocated for travel costs in 2014. Additionally, USD 6,223 is allocated under this budget line to cover trainings and workshops expenses in 2014. These funds will be taken from line 5011 (Salaries Professional) and 5013 (consultants) (see explanation under this line) for 2014.

5024 Expendable Equipment

57 1,731 (1,674)

As explained above unspent funds are moved from 2010 to 2014 because of delay in project start up. Additionally, USD 1,674 is allocated under this budget line to cover Community Adoption Fund expenses and Implementation of pilots in 2014. These funds will be taken from line 5013 (consultants), 5014 (contracts) and 5025 (Non‐Expendable Equipment) (see explanation under this line).

5025 Non‐expendable Equipment

889

‐ 889

The balance of USD 889 will cover adjustments of minor excess expenditure under line 5023 (Expendable equipment ‐ 42) and 5028 (General Operating Expenses ‐ 846) for 2013 & 2014.

5028 General Operating Expenses

(846) ‐ (846)

As explained above unspent funds are moved from 2010 to 2014 because of delay in project start up. Further, an additional USD 846 is needed to cover


Code Budget Head



2014


GEO in 2014. These funds will be taken from line 5025 (Non‐Expendable equipment) (see explanation under this line)

Total 196,654 196,654 0 Mainly because unspent funds are moved from 2010 to 2014 because of delay in project start up

Changes above 10 percent of the FAO‐NEX original approved budget in the Project Document (Excel sheet communicated by FAO) are stated and justified in the following table.

Code Budget Head

Unspent Budget funds from Previous Project Period

Proposedbudget for Jan‐June 2014

Balance Justification for variance with the

approved budget

5011 Salaries Professional 1,24,579 63,204 61,375

The project was originally foreseen to finalize in 2013. But the project start up was delayed and unspent funds are moved from 2010 to 2014.

5012 Salaries General Service

17,449 21,155 (3,706)As explained above unspent funds are moved from 2010 to 2014.

5021 Travel (5,366) 5,987 (11,354)As explained above unspent funds are moved from 2010 to 2014.

5023 Training 2,513 3,935 (1,422)As explained above unspent funds are moved from 2010 to 2014.

5024 Expendable Equipment 2,250 4,671 (2,421)As explained above unspent funds are moved from 2010 to 2014.

5025 Non‐expendable Equipment

11,831 ‐ 11,831As explained above unspent funds are moved from 2010 to 2014.

5028 General Operating Expenses

2,203 35,148 (32,945)As explained above unspent funds are moved from 2010 to 2014.

Total 1,55,460 1,34,101 21,359Mainly because unspent funds are moved from 2010 to 2014 because of delay in project start up

The budget revision proposed, is covering a short‐fall of funds for meeting the expenditure of Fee of the Project Manager and Subject Expert (FAO‐NEX). It is proposed that these essential expenditure is met from the budget line “National Consultants”, under GEF. Break‐down of these expenditures are given in the table below.

Present Budget Line Proposed Budget Line Projected

Budget 2014

GEF 5127 Project Manager GEF 5501 Climate change Adaptation 8,628

FAO 5127 Project Manager GEF 5501 Climate change Adaptation 6,780

FAO 5127 Subject Expert – WM GEF 5501 Irrigation Management 4,524

Total: 19,932


The budget revision proposed is covering a short‐fall of funds for meeting the expenditure for Travel. It is proposed that this essential expenditure is met from the budget lines “National Consultants” and “Training” under GEF. Break‐down of such expenditure on travel37 given in the table below.

Present Budget Line Proposed Budget Line Projected Budget

2014FAO 5661 Duty Travel GEF 5905 Farmers Filed Schools 1,758FAO 5661 Duty Travel GEF 5905 HU level Meetings 910FAO 5661 Duty Travel GEF 5905 Project Partners Meeting 6,776FAO 5661 Duty Travel GEF 5905 Steering Committee Meeting 447FAO 5661 Duty Travel GEF 5905 Curriculum development workshop 486 FAO 5661 Duty Travel GEF 5905 Policy advocacy workshops 1,900 FAO 5661 Duty Travel GEF 5501 Climate Change Adaptation 1,746 FAO 5661 Duty Travel GEF 5501 Dry land Agriculture 250

Totals: 14,273

37 Link: http://birds‐spacc.org/hpr6_7feb/Revised_Travel_Plan_under_Trainings&Consultants_Jan‐Jun2014_06‐02‐14.xls


Revised Project budget C FAO‐GEF resources

Component/output

Total Budget originally approved

Total expenditures cumulative to end of December 2013

Revised budget for the Jan‐Jun 2014 (Revision C)

Component 1: INFORMATION TOOLS 242,866 195,794 39,510 Output 1.1: Completed study on local and scientific knowledge on impacts of climate variability/change on natural resources in Andhra Pradesh.

114,126 119,690 24,101

Indicator a): Balanced representation of gender and vulnerable groups/sectors in at least 9 pilots HU in farmer survey covering key indicators on climate viability and its impact.

91,579 92,846 18,799


14,848 7,749 1,446


7,699 19,095 3,856

Output 1.2: Local monitoring system of climate variability and its impacts operating

30,653 19,888 3,951

Indicator a): At least 9 CBOs in pilot HU are collecting data on at least 3 key indicators by the end of the second project year. Along with Average crop yields, water harvested or water saved, soil moisture availability and/or organic carbon content maintained or increased in pilot areas are monitored.

30,653 19,888 3,951

Output 1.3: CBOs with capacities to integrate climate variability adaptation measures in Sustainable Land and Water Management (SLWM) – Climate Resilient Committees

98,087 56,216 11,458


25,337

27,382 5,614


24,538 19,695 4,010


24,106 4,053 802


24,106 5,085 1,031

Component 2: PILOTS 440,010 316,890 113,789 Output 2.1: Pilots: Farmers acquire skills through participation in FCS

330,008 196,846 70,549

Indicator a): 2 Curriculum developed for FCS with focus on adaptation in drought‐prone areas including methods on identification and field testing of adaptation measures , 18 months after project start

115,503 152,769 55,028

Indicator b): At least 7 FCS are functioning with at least 350 female and male farmers attending and disseminating best experimental practices for adaptation measures by the end of the project

214,505 44,077 15,521

Output 2.2: Technology and Practice Pilots on 110,002 120,045 43,240


Component/output

Total Budget originally approved

Total expenditures cumulative to end of December 2013

Revised budget for the Jan‐Jun 2014 (Revision C)

alternative adaptation technologies in SLWMIndicator a): At least 3 pilots with the participation of at least 7 CBOs and 50 female and male farmers produce results on adaptation performance of technologies and practices by the end of the project

55,001 103,307 37,186


55,001 16,738 6,054

Component 3: DISSEMINATION AND UPTAKE 135,901 55,571 10,476 Output 3.1: Platform for dissemination 15,901 37,790 7,124 Indicator a): Project lessons, results and products available on platform website with 100 visitors per month.

81,541 15,642 2,921


54,360 22,148 4,203

Output 3.2: Institutional linkages reinforced 0 17,781 32,739 Indicator a): Functional relationship established with local (district) level functionaries

0 17,781 32,739

Project management 90,314 144,180 32,879 Total 909,091 712,437 196,654


D. Work plan and expected output targets by component for the next reporting period

Table D.1 gives the summary of the strategic plan, for achieving the remaining project results/source of verification/deliverable or products, as envisaged in the results based framework of the project document. Table D.2 gives the detailed work plan and expected output targets by component for the period January‐June 2014.

Table D.1: Project results/products/sources of verification to be achieved, Jan‐June 2014

Code Result/Product/Source of verification Due date ResponsiblePM‐3 Report: FAO Half‐yearly Progress Reports 5 Feb PM and EDO1.3‐D Report: SLWM measures and technologies identified by CCAC 15 Feb SE‐SAO3.2‐B Report: 9 HU level Dissemination Workshops 15 Feb SE‐COO2.1‐D Report: Results of Ballot Box Tests 28 Feb SE‐COO2.1‐A Database: FCS curricula 15 March SE‐COO2.1‐B Database: FCS Training Calendars 15 March SE‐COO2.1‐C Report: FCS training reports (including filled‐in feedback forms) 30 April SE‐COO2.2‐F Manual: Adaptation in Scarce Rainfall Agro‐climatic Zone 31 March SE‐WMO2.2‐E Manual: Adaptation in South Telangana Agro‐climatic Zone 15 April SE‐WMO2.2‐D Manual: Adaptation in Southern Agro‐climatic Zone 30 April SE‐WMO2.2‐C Manual: Adaptation in Krishna Agro‐climatic Zone 15 May SE‐WMO3.2‐C Report: State level Dissemination Workshop 15 May PMPM‐12 Report: Internal Audit Reports 5 June Fno‐NodalPM‐13 Report: Field support in finance management 15 June Fno‐NodalPM‐16 Report: Terminal Report (draft) 30 June PMPM‐17 Final Statement of Accounts 30 June ED


Table D.2: Work plan and expected output targets by component for the next reporting period

Output Activities Target‐2014 Q1 Q2 1st Semester

2014 Jan Feb March April May June

Component 1: INFORMATION TOOLS Outcome 1A: Farmers and Community Based Organisations (CBO) make informed decisions on land and water management taking into account impacts of climate variations based on scientific and local knowledge


Output realized

Indicator a): Balanced representation of gender and vulnerable groups/sectors in at least 9 pilot HU in farmer survey covering key indicators on climate viability and its impact





Activity 1.2.1: Database on PCM data

810 38 279 252 279

Activity 1.2.2: Maintenance of scientific equipment

2739 9 9 9

Activity 1.2.3: Database on Average crop yields

9 40

9

Activity 1.2.4: Database on Water harvested

9

9

Activity 1.2.5: Database on Water Saved

9

9

Activity 1.2.6: Database on Soil moisture availability

216 41 72 72 72

Activity 1.2.7: Database on Organic carbon content (soil test)

9 42

9

Activity 1.2.8 Compare data 1 1

38 Daily climate variability (Rainfall, maximum and minimum temperature, Humidity, Evaporation, wind speed, wind direction and

sunshine hours) records will be available in 9 HUs across the project 39 Maintenance of scientific equipment will continue every month at 9 Hus. Additional details are provided in Attachment 3. 40 Database on Average crop yields, Water harvested and Water Saved data collection will be carried out at 9 HUs in 9 field units 41 Soil moisture will be measured twice a week in 9 SLWM pilot plots (4 weeks x 2 times x 9 HUs) every month in 9 HUs 42 Post rabi Soil organic content will be analysed at 9 SLWM pilot plots




collected in PCM with the SLWM pilots interventions

Outcome 1B: CBOs have capacities to integrate climate variability adaptation measures in Sustainable Land and Water Management (SLWM)

Output 1.3: CBOs with capacities to integrate climate variability adaptation measures in Sustainable Land and Water Management (SLWM) ‐ Climate Resilient Communities


Activity 1.3.1: HUN Meetings: Handing over of assets and products

9

9



Activity 1.3.2: Consolidation of HU‐level CCAC43 plans

1

1


Activity 1.3.3: Consolidation and compilation of CCA Plans44

9

9

Component 2: PILOTS Outcome 2A: Farmers have acquired skills in managing climate variability and testing adaptation technologies in farming systems through participation in Farmers Climate Schools (FCS)

Output 2.1: FCS Pilots: Farmers acquire skills through participation in FCS

43 Consolidated note of the various measures and technologies identified by CCACs in consultation with officers and scientists in the CBO

Leaders Officers and Scientists workshops conducted in 2012 and 2013. Additional details are provided in Attachment 3. 44 PMO will review the draft CCA plans developed by each of the 9 pilot HU‐CCACs for the major crops grown in kharif and rabi in their

respective HUs. Additional details are provided in Attachment 3.




Indicator a): 2 Curriculum developed for CFS with focus on adaptation in drought‐prone areas including methods on identification and field testing of adaptation measures, 18 months after project start

Activity 2.1.1: Curriculum evolution workshop45 Rabi (TS)

9 9

Activity 2.1.2: Database on FCS Curricula46

1 1


Activity 2.1.3: Database on FCS Training Calendars47

1 1

Activity 2.1.4: FCS Training Reports48

3 1 2

Activity 2.1.5: Database on NFE Tools/Models49

1

1

Activity 2.1.6: FCS Session50 (TS)

60 20 31 9

Outcome 2B: Adequate adaptation technologies and practices identified based on pilot testing in drought prone areas

Output 2.2: Technology and Practice Pilots on alternative adaptation technologies in SLWM

Indicator a): At least 3 pilots with the participation of at least 7 CBOs and 50 female and male farmers produce results on adaptation performance of

Activity 2.2.1: Technical note 51 on status soil moisture and soil carbon in SPACC Project

1

1

Activity 2.2.2: Technical note (including package of practices) on adaptation to climate variability in pilot crops52

9

9

45 A Curriculum Evolution Workshop will now be conducted at the end of rabi (in March) to evolve a curriculum that will capture the

implementation experience. Additional details are provided in Attachment 3. 46 Database will include FCS curricula developed in different cycles (2012‐13, kharif 2013, and rabi 2013‐14). Additional details are

provided in Attachment 3. 47 Database will include FCS training calendars developed in different cycles (2012‐13, kharif 2013, and rabi 2013‐14). Additional details

are provided in Attachment 3. 48 Three consolidated reports will be prepared at the project‐level to capture the overall implementation experience of FCS in 2012‐13;

kharif 2013; and rabi 2013‐14. Additional details are provided in Attachment 3. 49 Database will include posters, flipcharts, handouts, models, and banners developed by the Field Units. Additional details are provided in

Attachment 3. 50 FCS rabi was initiated in November 2013 and will continue till end of February in four Field Units (BIRDS, CARE, CARVE, and DIPA) and till

March 1st Week in the remaining Field Units (GVS, PARTNER, SAFE, SAID, and SYA). FCS sessions are following the crop cycle under SLWM pilots, at each of the 9 HUs. Additional details are provided in Attachment 3.

51 Consultant–Soil Management hired to accomplish the technical note and note will be completed by April 2014. Additional details are provided in Attachment 3.

52 Crops: Groundnut, Fingermillet, Fodder, Bengalgram, Tomato, Cotton, Rice, Castor and Maize




technologies and practices by the end of the project

Activity 2.2.3: SLWM Pilots Implementation 53

9 9 9 9


Activity 2.2.4: Manual on Adaptation in Scarce Rainfall Agro Climatic Zone 54

1 1

Activity 2.2.5 : Manual on Adaptation in Southern Telangana Agro‐climatic Zone55

1 1

Activity 2.2.6: Manual on Adaptation in Southern Agro‐climatic Zone 56

1 1

Activity 2.2.7: Manual on Adaptation in Krishna Agro ‐Climatic Zone 57

1 1

Component 3: DISSEMINATION AND UPTAKE Outcome 3A: Dissemination of a package of methods, tools and institutional approaches in support of District and State level natural resource management initiatives to address the impacts of drought

Output 3.1: Platform for dissemination Indicator a): Project lessons, results and products available on platform website with 100 visitors per month.

Activity 3.1.1: Website updating

6 1 1 1 1 1 1

Activity 3.1.2: Database on Record of website visitors

1 1

Activity 3.1.3: Database on Images of events (Field visit, CWBW, WED etc.)

1 1 1 1 1 1 1

Activity 3.1.4: Scanned document of Press clipping on project activities

1 1 1 1 1 1 1

Output 3.2: Institutional linkages reinforced Indicator a): At least 3 dissemination workshops with at least 150 participants have been held by the end of the project

Activity 3.2.1: State‐level Dissemination workshop58

1

1

Activity 3.2.2: Report on State‐level Dissemination workshop

1

1

53 SLWM pilot implementation in 9 pilot HUs in Rabi season will be continued till March 2014 and data collection on crop yield and inputs

on other interventions from field staff, farmer records and monthly formats by end March 2014. 54 Manual: Adaptation in Scarce Rainfall Agro Climatic Zone, Anantapur and Kurnool. Additional details are provided in Attachment 3. 55 Manual: Adaptation in Southern Telangana Agro‐climatic Zone, Mahabubnagar and Nalgonda district. Additional details are provided in

Attachment 3. 56 Manual: Adaptation in Southern Agro ‐Climatic Zone, Chittoor and Kadapa district. Additional details are provided in Attachment 3. 57 Manual: Adaptation in Krishna Agro ‐Climatic Zone, Prakasam district. Additional details are provided in Attachment 3. 58 A three‐day state‐level dissemination workshop is planned for April to share lessons, results, and products from project

implementation. Additional details are provided in Attachment 3.




Indicator b): Functional relationship established with local (district) level functionaries

Activity 3.2.3: Report on 9 HU level Dissemination workshops59

1

1

PROJECT MANAGEMENT

Activity 4.1.1: Project Partner’s Meeting 60

2

1 1

Activity 4.1.2: Monthly Review and Plan Meetings 61

3 1 1 1

Activity 4.1.3: NSC Meetings 1 1 Activity 4.1.4: SLEM Partner Meetings

1

1

Activity 4.1.5: PSC Meeting 62 1 1 Activity 4.1.6: PNGOs contracted (TS)

9 9

Activity 4.1.7: Final Project Review

1

1

Activity 4.1.8: Project Monitoring System

1 1 1 1 1 1 1

Activity 4.1.9: Internal Audit 2 1 1 Activity 4.1.10: Field support in Finance Management

2

1

1

Activity 4.1.11: SLEM Half‐yearly Progress Report

1

1

Activity 4.1.12: SLEM Annual Progress Report

1

1

Activity 4.1.13: Half‐yearly Progress Report

1 1

Activity 4.1.14: Terminal Report

1

1

59 9 HU level Dissemination workshops were conducted in December 2013 at each of the pilot HUs to disseminate the experiences and

learning from implementation of PCM, SLWM pilots, and FCS. A consolidated report will be prepared to compile the experiences across the 9 pilot HUs and follow‐up. Additional details are provided in Attachment 3.

60 2 Project Partner’s Meetings will be conduct at GVS‐SPACC Office and PARTNER‐SPACC Office with partner NGOs 61 3 Monthly Review and Plan Meetings will be conduct at Project Management Office with Field Officers 62 PSC meetings will be conduct with Members of PSC included those from: FAO, MoEF GoI, and Ministry of Rural Development of

Government of Andhra Pradesh; Project partner NGOs; and PMO


E. Reports

SN Title Remark1. Half‐yearly progress report ‐ 5 (January – June 2013) Can be uploaded on FAO website2. FCS session, session wise session guides Used for Internal Circulation 3. FCS session wise report Used for Internal Circulation 4. Half‐yearly Progress Report (1st April 2013 ‐ 30th September

2013) Submitted to: Indian Council of Forestry Research and Education, Technical Facilitation Organization, Sustainable Land and Ecosystems Management Program, Ministry of Environment and Forests, Government of India

Submitted to TFO, MoEF

5. Strategy Paper on Socio Economic Data Used for Internal Circulation 6. Strategy Paper on Linkages with CMSA program Used for Internal Circulation 7. Strategy Paper on Climate Change Adaptation (CCA) plan Used for Internal Circulation 8. Strategy Paper on District‐level Dissemination workshop Used for Internal Circulation

F. Attachments

Attachment‐1: GEF Financial Statement of Expenditures for Project Six Months Period (July–December 2013)Attachment‐2: FAO NEX Financial Statement of Expenditures for Project Six Months Period (July –December 2013) Attachment‐3: GEF Cash Advances Request (January – June 2014)Attachment‐4: FAO Cash Advances Request (January – June 2014)

Attachment‐5: LC KIND ‐ Detailed statement of expenditures for the reporting period [July 2013] to [December 2013]:

Reporting Officer

Name:

Dr. S. V. Govardhan Das

Date: 10/2/2014

Title:

Project Manager

Signature:

Reviewing Officer

Name:

Dr. Satya Priya

Date: 11/2/2014

Title

National Programme Coordinator (Land and Water)

Signature

Observations: Despite the fact that project has made good progress on several fronts and is nearing completion yet from last two HPRs problems encountered and risks identified in (section C of the HPR) delivering list of products is somewhat not satisfactory. On the contrary, good amount of work and interventions across HUs has taken place and while package of practice has started to evolve the project is yet to document and report this.

Progress reported:In the remaining 5 months, project needs to focus on delivering Output 2.2 and Output 3, more specifically on SLWM pilots Implementation analyses in the form for climate change adaptation lessons for the piloted crops across every HUs combining FCS experiences. This in turn will provide “Manual on Adaptation in Scarce Rainfall Agro Climatic Zone by March; Manual on Adaptation in Southern Telangana Agro‐climatic Zone by Mid‐April; Manual on Adaptation in Southern Agro‐climatic Zone by end of April; and Manual on Adaptation in Krishna Agro ‐Climatic Zone by mid‐May; as per the commitment made in this HPR.


GEF FINANCIAL STATEMENT OF EXPENDITURES FOR PROJECT SIX MONTHS PERIOD

Project No. : GEF project (ID) – 3882 FAO project symbol: GCP/IND/181/GFF

Project title : Reversing Environmental Degradation and Rural Poverty to Adaptation to Climate Change in Drought Stricken Areas in South India: A Hydrological unit of Pilot Project Approach.

Executing Partner : Bharathi Integrated Rural Development Society (BIRDS)

Project commencing date : December 06, 2010

Project ending date : 30 June, 2014

Reporting Period : [July 2013] to [December 2013]

Table 1: Detailed statement of expenditures for the reporting period [July 2013] to [December 2013]63 64 65:

Expenditure category

Projected Expenditures

(USD) Jul‐Dec'13

Actual expenditures July‐Dec`13

(USD)

Comments ‐breakdown by component outputs

Total component 1: 50,492 40,741

Salaries professionals 3,514 1,081

Includes salaries of Project Manager and Field Officer. Both Project Manager time charged 4% related to the component & Field Officer's time charged 30% to output 1.1, 1.2 & 1.3

Salaries general service 2,805 2,135

Includes salaries of 3 Field Facilitators and 3 Drivers. Both Field Facilitators time charged 30% and Drivers time charged 34% to output 1.1, 1.2 & 1.3 and all travel related to the component.

National consultants ‐ ‐

Contracts 42,017 36,837 Includes 8 lump sum contracts for PNGOs charged 41%.

Training 1,788 286

Includes CBO leaders exposure visit, CBO Leaders Officers workshop, HU level meetings, Policy Advocacy workshop time charged 100% output 1.2

Expendable procurement 369 402 Includes the Operation and Maintenance line time charged 100% to output 1.2

Non‐expendable procurement

‐

GOE ‐Total component 2: 90,820 67,201

Salaries professionals 3,514 2,009 Includes salaries of Project Manager and Field Officer. Both Project Manager time charged 6% related to the component & Field

63 Link: http://birds‐spacc.org/hpr6/GEF_Expenditure_statements_Jul‐Dec2013_workings.xls 64 Link: http://birds‐spacc.org/hpr6/Component_wise_expenditure_statement_Jul‐Dec2013_08‐01‐13.xls 65 Link: http://birds‐spacc.org/hpr6/GEF_Consolidated_Jul‐Dec_2013_04‐03‐14.xls

Attachment ‐1




(USD) Jul‐Dec'13


(USD)


Officer's time charged 60% to output 2.1 &2.2


Includes salaries of 3 Field Facilitators and 3 Drivers. Both Field Facilitators time charged 60% and Drivers time charged 42% to output 2.1, & 2.2

National consultants 24,518 11,085

Includes all National Consultants. Soil Moisture time charged 100%, Organic Agriculture time charged 100%, Climate Change Adoption time charged time charged 100% to output 2.1 & 2.2.

Contracts 47,019 42,228 Includes 8 lump sum contracts for PNGOs. PNGO contracts (8 lump sum) charged 47%

Training 6,369 5,161 Includes Climate Change Field Schools and Curriculum Development workshop time charged 100% to the output 2.1

Expendable procurement 1,106 1,185 Includes Other Field Supplies Execution of Pilots time charged 100%


‐

GOE 3,950 2,187 Includes 79% of Extension material charges to the output 2.1 & 2.2.


Salaries professionals 2,440 335

Includes salaries of Project Manager and Field Officer. Both Project Manager charged 1% related to the component & Field Officer's time charged 10% to output 3.1.

Salaries general service 794 558

Includes salaries of 3 Field Facilitators and 3 Drivers. Both Field Facilitators time charged 10% to output 3.1 and Drivers time charged 7% all travel related to the component.


Contracts 10,004 8,086 Includes contract for 8 lump sum contracts for PNGOs. PNGO contracts (8 lump sum) charged 9% to the output 3.1

Training 2,582 1,421 Includes HU level meetings, Policy/ Advocacy workshop line charged 100% to output 3.1

Expendable procurement ‐ ‐ Non‐expendable procurement

‐ ‐

GOE 1,541 700 Includes 21% of Extensional material and 100% of website maintenance charged to the output 3.1 & 3.2

Total Project Management: 19,200 20,834

Salaries professionals 6,967 10,397 Includes Project Manager's salary time charged 89 % and Finance Officer salary time charged 100% to the output 4.1


Includes salaries of Accountant, Cashier‐Administrative Assistant and 3 Drivers. Both Accountant and Cashier‐Administrative Assistant time charged 100% all financial and administrative activities and 3 Drivers time charged 17% all travel related activities to the




(USD) Jul‐Dec'13


(USD)


Component 4.National consultants ‐

Contracts 1,000 2,695 Includes 8 Lump Sum contracts (8 PNGOs) 3% charged

Training 6,120 2,754 Includes Project Partners Meeting and Steering committee meeting charges 100% to the component 4

Expendable procurementNon‐expendable procurement

GOE 97 143 Includes 100% of Miscellaneous‐staff meetings to the output 4.1

Total Project 177,873 139,876


Table 2: Statement of Expenditures for total Project GEF resources

Component/output Total Budget

Revised budget for the Jul‐Dec 2013 and

Jan‐Jun 2014 (Revision B)

Prior years

expenditures66

Budget this reporting year in AWPB67 2013

Current year 1st semester expenditures

Current year 2nd semester expenditures68

Current year total

expenditures

Total expenditures cumulative

(a) (b) (c) (d=b+c) (e=a+d)

Component 1: Information tools for decision making and local institutional capacity development

242,866 80,581 122,006 80,002 33,046 40,741 73,787 195,793


114,126 11,281 80,841 11,200 4,626 34,222 38,849 119,690


91,579 2,256 65,570 2,240 925 26,351 27,277 92,846


14,848 6,769 3,946 6,720 2,776 1,027

3,803 7,749


7,699 2,256 11,325 2,240 925 6,844 7,770 19,095


30,653 27,397 5,393 27,201 11,236 3,259 14,495 19,888

Indicator a): At least 9 CBOs in pilot HU are collecting data on at least 3 key

30,653 27,397 5,393 27,201 11,236 3,259 14,495 19,888

66 Link: http://birds‐spacc.org/hpr6/GEF_Consolidated_Jul‐Dec_2013_04‐03‐14.xls 67 Link: http://birds‐spacc.org/hpr6/AWPB_2013_GEF‐Revised_23_April_2013.xls 68 Link: http://birds‐spacc.org/hpr6/Component_wise_expenditure_statement_Jul‐Dec2013_08‐01‐13.xls





Prior years

expenditures66




Current year total

expenditures


(a) (b) (c) (d=b+c) (e=a+d)

indicators by the end of the second project year. Along with Average crop yields, water harvested or water saved, soil moisture availability and/or organic carbon content maintained or increased in pilot areas are monitored. Output 1.3: CBOs with capacities to integrate climate variability adaptation measures in Sustainable Land and Water Management (SLWM) ‐ Climate Resilient Communities

98,088 41,902 35,772 41,601 17,184 3,259 20,443 56,216


25,339 23,046 17,116 22,880 9,451 815 10,266 27,382


24,538 7,123 15,959 7,072 2,921 815 3,736 19,695


24,106 4,609 1,348 4,576 1,890 815 2,705 4,053


24,106 7,123 1,348 7,072 2,921 815 3,736 5,085

Component 2: PILOTS 440,010 167,325 197,397 127,794 52,292 67,201 119,494 316,890 Output 2.1: FCS Pilots: Farmers acquire skills through participation in Farmer Change Schools (FCS)

330,008 30,118 140,392 23,003 9,413 47,041 56,454 196,846





Prior years

expenditures66




Current year total

expenditures


(a) (b) (c) (d=b+c) (e=a+d)

Indicator a): 2 Curriculum developed for FCS with focus on adaptation in drought‐prone areas including methods on identification and field testing of adaptation measures, 18 months after project start

115,503 7,530 108,079 5,751 2,353 42,337 44,690 152,769


2,14,505 22,589 32,313 17,252 7,059 4,704 11,764 44,077

Output 2.2: Pilot testing of alternative adaptation technologies and practices in SLWM

110,003 137,206 57,005 104,791 42,880 20,160 63,040 120,045

Indicator a): At least 3 pilots with the participation of at least 7 CBOs and 50 female and male farmers produce results on adaptation performance of technologies and practices by the end of the project

55,001 133,090 44,577 101,647 41,593 17,136 58,730 103,307


55,001 4,116 12,427 3,144 1,286 3,024 4,310 16,738

Component 3: Platform for land based climate change adaptation measures suitable to drought prone areas

135,901 48,944 33,887 29,734 10,584 11,100 21,684 55,571

Output 3.1: Platform for dissemination 135,901 8,810 33,887 5,352 1,905 1,998 3,903 37,790 Indicator a): Project lessons, results and products available on platform website

81,541 2,291 14,628 1,392 495 519 1,015 15,642





Prior years

expenditures66




Current year total

expenditures


(a) (b) (c) (d=b+c) (e=a+d)

with 100 visitors per month. Indicator b): At least 3 dissemination workshops with at least 150 participants have been held by the end of the project

54,360 6,519 19,260 3,961 1,410 1,479 2,888 22,148

Output 3.2: Institutional linkages reinforced

0 40,134 0 24,382 8,679 9,102 17,781 17,781

Indicator a): Functional relationship established with local (district) level functionaries

0 40,134 0 24,382 8,679 9,102 17,781 17,781

Project Management 90,314 39,682 99,644 48,859 23,703 20,834 44,537 144,181 Total 909,091 336,531 452,934 286,389 119,626 139,876 259,502 712,437

Certified by: Name : V. Paul Raja Rao Date, title : Executive Director


FAO NEX FINANCIAL STATEMENT OF EXPENDITURES FOR PROJECT SIX MONTHS PERIOD

Project No. : FAO Project (ID) – 604144





Reporting Period : [July 2013] to [December 2013]

Table 1: Detailed statement of expenditures for the reporting period [July 2013] to [December 2013]69 7071:

Expenditure category Projected

Expenditures Jul‐Dec'13 (USD)

Actual expenditures July to Dec`13

(USD)




Includes part salaries of Project Manager time charged 65% to output 1.1 and 1.3 and 2 Subject Expert‐SA charged 21%, Subject Expert‐CO charged 26%, Project Officer‐LWM charged 44%, Project Officer charged 32%, Project Officer‐Doc. charged 21%, and 18 Professionals time charged 36% to output 1.1, 1.2 and 1.3


Includes part salaries of 12 Field Data Collection & Monitoring Assistants. Field Data Collection & Monitoring Assistants time charged 58% to output 1.1 and 1.2

National consultants

Travel 6,131 4,347 Includes duty travel for random field checks on MA Campaign. Duty travel charged 25% to output 1.2 and 1.3.

Training 200 298 Includes activities: CBO training Internal charged 100% to output 1.3

Expendable procurement 1,477 1,148 Includes other expandable equipment time charged 100% to output 1.1

Non‐expendable procurement ‐ ‐

69 Link: http://birds‐spacc.org/hpr6/NEX_Expenditure_Statements_Jul‐Dec2013_workings.xls 70 Link: http://birds‐spacc.org/hpr6/Component_wise_expenditure_statement_Jul‐Dec2013_08‐01‐13.xls 71 Link: http://birds‐spacc.org/hpr6/GEF_Consolidated_Jul‐Dec_2013.xls

Attachment ‐2





(USD)


GOE 11,143 11,505 Includes other operating costs charged 23% to output 1.1 and 1.2.



Includes part salaries of Project Manager time charged 28% and Subject Expert‐SA charged 39%, Subject Expert‐CO charged 31%, Project Officer‐LWM charged 21%, Project Officer charged 43%, Project Officer‐Doc. charged 7%, and 18 Professionals time charged 58%, Administrative Officer and Finance Officer time charged 13% to output 2.1, and 2.2.



National consultants ‐

Travel 12,262 8,694

Includes duty travel for random field checks on MA Campaign and CIG workshops. Duty travel charged 50% to output 2.1 and 2.2

Training ‐ ‐ Expendable procurementNon‐expendable procurement ‐ ‐

GOE 21,317 22,009 Includes other operating costs charged 44% to output 2.1 and 2.2

Total Component 3: 13,556 12,180


Includes Subject Expert‐SA charged 8%, Subject Expert‐CO charged 12%, Project Officer‐LWM charged 10%, Project Officer charged 7%, Project Officer‐Doc. charged 34%, and 18 Professionals time charged 6%, Administrative Officer and Finance Officer time charged 1% to output 3.1 and 3.2




Travel 1,962 1,391

Includes duty travel for random field checks on MA Campaign and CIG workshops. Duty travel charged 8% to output 3.1






(USD)


GOE 3,876 4,002 Includes Expenses incurred towards other operating costs charged 8% to output 3.1

Total Project Management: 46,151 41,750


Includes part salaries of Subject Expert‐SA charged 32%, Subject Expert‐CO charged 31%, Project Officer‐LWM charged 25%, Project Officer charged 18%, Project Officer‐Doc. charged 38%, and both Administrative Officer and Finance Officer time charged 86% to component 4.


Includes salaries of Accountant and Office Assistant charged both charged 100% and 12 Field Data Collection and Monitoring Assistants salaries charged 15% to component 4.


Travel 4,169 2,956

Includes duty travel charged 17% for personnel and material transport towards field level monitoring of project implementation


GOE 12,112 12,505

Includes other operating costs. Expenses incurred towards other operating costs expenses charged 25% to the component 4

Total Project 1,83,322 1,64,289


Table 2: Statement of Expenditures for total Project NEX resources

Component/output Total Budget Prior years

expenditures72

Budget this reporting year in

AWPB73 2013


Current year 2nd semester expenditures

74

Current year total

expenditures


(a) (b) (c) (d=b+c) (e=a+d) Component 1: Information tools for decision making and local institutional capacity development

3,42,561 2,29,246 1,20,350 60,848 46,285 1,07,133 3,36,379


1,07,476 1,02,957 38,512 19,471 14,811 34,282 1,37,240


43,360 64,119 19,641 9,930 7,554 17,484 81,603


13,937 24,849 10,013 5,063 3,851 8,913 33,762


50,179 13,990 8,473 4,284 3,258 7,542 21,532


1,06,091 23,529 49,343 24,948 18,977 43,924 67,454


1,06,091 23,529 49,343 24,948 18,977 43,924 67,454

Output 1.3: CBOs with capacities to integrate climate 1,28,993 1,02,759 32,494 16,429 12,497 28,926 1,31,685

72 Link: http://birds‐spacc.org/hpr6/FAO_NEX_Consolidated_Jul‐Dec_2013.xls 73 Link: http://birds‐spacc.org/hpr6/AWPB_2013_NEX‐Revised_23_March_2013.xls 74 Link: http://birds‐spacc.org/hpr6/Component_wise_expenditure_statement_Jul‐Dec2013_08‐01‐13.xls



expenditures72


AWPB73 2013



74

Current year total

expenditures


(a) (b) (c) (d=b+c) (e=a+d) variability adaptation measures in Sustainable Land and Water Management (SLWM) ‐Climate Resilient Communities Indicator a): At least 9 CBOs have established climate change adaptation committees 6 months after project start

30,792 40,952 9,748 4,929 3,749 8,678 49,630


37,743 40,952 9,098 4,600 1,050 5,650 46,602


30,230 10428 5,849 2,957 2,249 5,207 15,634


30,230 10428 7,799 3,943 2,999 6,942 17,370

Component 2: PILOTS 6,57,237 3,50,634 1,48,238 71,030 64,075 1,35,105 4,85,740 Output 2.1: FCS Pilots: Farmers acquire skills through participation in FCS

4,92,928 2,16,598 62,260 29,833 26,911 56,744 2,73,342

Indicator a): 2 Curriculum developed for CCS with focus on adaptation in drought‐prone areas including methods on identification and field testing of adaptation measures, 18 months after project start

1,72,525 81,053 19,301 9,248 8,343 17,591 98,644

Indicator b): At least 7 CCS are functioning with at least 350 female and male farmers attending and disseminating best experimental practices for adaptation measures by the end of the project

3,20,403 1,35,544 42,959 20,585 18,569 39,153 1,74,698


1,64,309 1,34,037 85,978 41,198 37,163 78,361 2,12,398

Indicator a): At least 3 pilots with the participation of at least 7 CBOs and 50 female and male farmers produce results on adaptation performance of

82,155 59,741 55,886 26,778 24,156 50,935 1,10,675



expenditures72


AWPB73 2013



74

Current year total

expenditures


(a) (b) (c) (d=b+c) (e=a+d) technologies and practices by the end of the projectIndicator b): At least three best adaptation practices and technology manuals by the end of the project

82,155 74,296 30,092 14,419 13,007 27,426 1,01,723


1,19,521 55,953 29,737 14,201 12,180 26,381 82,335

Output 3.1: Platform for dissemination 1,19,521 55,953 20,518 9,799 8,404 18,203 74,156 Indicator a): Project lessons, results and products available on platform website with 100 visitors per month.

71,713 33,572 5,335 2,548 2,185 4,733 38,305


47,808 22,381 15,184 7,251 6,219 13,470 35,852

Output 3.2: Institutional linkages reinforced 0 0 9,218 4,402 9,988 14,390 14,390 Indicator a): Functional relationship established with local (district) level functionaries

0 0 9,218 4,402 9,988 14,390 14,390

Project management 1,80,681 1,43,281 97,881 55,056 41,750 96,806 2,40,087 Total 13,00,000 7,79,115 3,96,206 2,01,135 1,64,289 3,65,424 11,44,541

Certified by: Name : V. Paul Raja Rao Date, title : Executive Director


GEF CASH ADVANCES REQUEST

Project No. : GEF project (ID) – 3882 FAO project Symbol: GCP/IND/181/GFF





Next Reporting Period covered by this Cash Transfer Request: [January 2014] to [June 2014] Based on the annual Work Plan and detailed Budget provide a short description of the activities by output to be financed within the next reporting period.

Component 1: Information tools for decision making and local institutional capacity development 11 activities are planned under component 1, in the next reporting period January to June 2014: i) 1.2.1: Database on PCM data; ii) 1.2.2: Maintenance of scientific equipment; iii) 1.2.3: Database on Average crop yields; iv) 1.2.4: Database on Water harvested; v) Activity 1.2.5: Database on Water Saved; vi) Activity 1.2.6: Database on Soil moisture availability; vii) 1.2.7: Database on Organic carbon content (soil test); viii) Activity 1.2.8: Link of PCM and SLWM pilots; ix) 1.3.1: HUN Meetings: Handing over of assets and products; x) 1.3.2: Consolidation of HU‐level CCAC plans; xi) 1.3.3: Consolidation and compilation of CCA plans ‐ will be funded by GEF. Activity 1.2.1: Database on PCM data Climate Data Collection in all Field Units is operational from second week of July 2012. All the seven parameter data is being collected on daily basis by farmer volunteers and updated in display boards. Activity 1.2.2: Maintenance of scientific equipment Maintenance of scientific equipment is a regular work, which is done for climate monitoring stations. In any case if there is any fault, the concerned service provider will be contacted and necessary repair work is initiated. Activity 1.2.3: Database on Average crop yields Data on average crop yields are collected from field on principal crops. This database will be used to compare the SLWM pilot’s yields and necessary amendments can be taken at pilots in next season. The data will be collected in March 2014. Activity 1.2.4: Database on Water harvested Data on water harvested are collected from existing structures available at field level. The data will be used in CWB workshop for planning of water use for next cropping season. The data will be collected in March 2014.

Attachment ‐ 3


Activity 1.2.5: Database on Water Saved Data on water saved will be collected from farmers who use of micro irrigation equipments and will be used in CWB workshop for planning of water use for next cropping season. The data will be collected in March 2014. Activity 1.2.6: Database on Soil moisture availability Soil moisture availability will be measured using conventional method (gravimetric) by collecting soil samples from pilots field and heating for 24 hrs and measuring the difference of wet soil and dry soil. The activity will be carried out whole year, taking samples on weekly basis. In a month 4 samples will taken by each PNGO Activity 1.2.7: Database on Organic carbon content (soil test) Organic carbon content will be analysed by collecting soil samples from pilots field in pre and post cropping season i.e. March 2014. These samples will be sent to soil testing laboratories for analysis on micro soil nutrients and organic carbon content. Activity 1.2.8: Compare data collected in PCM with the SLWM pilots interventions Climatic Data (PCM) provide SLWM pilots farmer to proper Irrigation Scheduling based on Rainfall and Humidity data and its helps for on soil moisture management and crop pest and diseases measure. Appropriate Rainfall and Max. Min. temp indicate time of fertilizer Applications and other agriculture operations namely Sowing, Inter cultivation weeding and harvesting. Activity 1.3.1: HUN Meetings: Handing over assets and products Each field unit is developing a bottom‐up strategy to sustain community ownership of assets and products (PCM, FCS and SLWM pilots) developed by the project. This involves engaging Habitation‐CCACs, Panchayat institutions, SHGs, and other opinion leaders in the village to develop a strategy and an action plan to sustain community ownership of assets and products (PCM, FCS and SLWM pilots) developed by the project. These strategies and action plans will be consolidated at HU‐CCAC level by March 2014. The process will culminate with handing of assets and products to HU‐CCACs. One HU‐level CCAC meeting is planned at each Field Unit in April 2014.The purpose of this meeting is to handover the assets and products (PCM, FCS and SLWM pilots) created in each of the pilot HUs to the HU‐CCAC by the end of April 2014. Additionally, each HU‐CCAC will be provided a Community Adaptation Fund (CAF). This fund would be used for operation and maintenance of PCM assets. Also, it would serve as a revolving fund to provide seed money to encourage interested farmers to continue to experiment adaptation strategies (soil and water conservation activities and structures, and NPM practices). Activity 1.3.2: Consolidation of HU‐level CCACs plans A consolidated note of the various measures and technologies identified by CCACs in consultation with officers and scientists in the CBO Leaders Officers and Scientists workshops conducted in 2012 and 2013 will be prepared at the project level. The consolidated report of the various measures and technologies could be used in the preparation of the four adaptation manuals (Krishna Agro‐Climatic


Zone, Southern Agro‐Climatic Zone, Telangana Agro‐Climatic Zone, and Scare Rainfall Agro‐Climatic Zone) under output 2.2. Activity 1.3.3: Consolidation and compilation of CCA plans Each of the 9 pilot HU‐CCACs developed CCA plans for the major crops grown in kharif and rabi in their respective HUs. These plans will be reviewed and finalized by PMO (Subject Expert – Sustainable Agriculture) before handing them over to HU‐CCACs. It is anticipated that the CCA plans will serve as a resource for the farmers to adapt to climate variability in the HU. Also, more robust CCA plans are expected to evolve beyond the project period, based on fresh climate data, in the following years. Component 2: Pilots on SLWM including climate variability adaptation in farming systems in drought

prone areas 13 activities are planned under component 2, in the next reporting period, January to June 2014: i) 2.1.1: Curriculum evolution workshop – Rabi; ii) 2.1.2: Database on FCS Curricula; iii) 2.1.3: Database on FCS Training Calendars; iv) 2.1.4: Report on FCS Training Reports; v) 2.1.6: Database on Images NFE Tools/Models; vi) 2.1.7: FCS Sessions; vii) 2.2.1: Technical on status soil moisture and soil carbon in SPACC Project; viii) 2.2.2: Technical note (including “Package of practices”) on adaptation to climate variability in pilot crops; ix) 2.2.3: SLWM Pilots Implementation (conclusion); x) 2.2.4: Manual on Adaptation in Scarce Rainfall Agro Climatic Zone; xi) 2.2.5: Manual on Adaptation in Southern Telangana Agro‐climatic Zone; xii) 2.2.6: Manual on Adaptation in Southern Agro‐climatic Zone; xiii) 2.2.7: Manual on Adaptation in Krishna Agro ‐Climatic Zone ‐ will be funded by GEF. Activity 2.1.1: Curriculum evolution workshop – Rabi Farmer Climate Schools (FCS), in rabi 2013 are following the crop cycle under SLWM pilots, at each of the 9 HUs. Session Guides are being developed directly for each session, as they progress. The Curriculum Evolution Workshop will now be conducted at the end of rabi (in March) to evolve a curriculum that will capture the implementation experience. Activity 2.1.2: Database on FCS Curricula FCS curricula developed in different cycles (2012‐13, kharif 2013, and rabi 2013‐14) will be compiled into a database on FCS curricula. The database could be disseminated widely and will serve as a resource for other projects and initiatives implementing Farmer Climate Schools. Activity 2.1.3: Database on FCS Training Calendars FCS training calendars developed in different cycles (2012‐13, kharif 2013, and rabi 2013‐14) will be compiled into a database. The database on FCS training calendars could be disseminated widely and will serve as a resource for other projects and initiatives implementing Farmer Climate Schools. Activity 2.1.4: FCS Training Reports Field Units drafted training reports after implementation of each session. Each of those reports includes a feedback form on content and facilitation methods. Three consolidated reports will be prepared at the project‐level to capture the overall implementation experience of FCS in 2012‐13; kharif 2013; and rabi 2013‐14.


Activity 2.1.5: Database on NFE Tools/Models Relevant training materials were developed for FCS sessions to disseminate key messages. Training materials include: posters, flipcharts, handouts, models, and banners. These materials were developed by each of the Field Units. A database of images of NFE Tools/Models will be compiled. The database could be disseminated widely and will serve as a resource for other projects and initiatives working on climate change awareness/adaptation. Activity 2.1.6: FCS Session 18 Farmer Climate Schools (FCS) are being implemented in rabi 2013. The FCS sessions are following the crop cycle under SLWM pilots, at each of the 9 HUs. Session Guides are being developed by PMO for each session, as they progress. FCS rabi was initiated in November 2013 and will continue till end of February in four Field Units (BIRDS, CARE, CARVE, and DIPA), and till March 1st Week in the remaining Field Units (GVS, PARTNER, SAFE, SAID, and SYA). In all 60 sessions (including Field Days) are planned across the nine Field Units for January, February, and March 2014. of these, 20 will be completed in January, 31 in February and 9 in March 1st week. Activity 2.2.1: Technical note on status of soil moisture and organic carbon in SPACC Project. Consultant –Soil Management hired to accomplish the technical note and it will be completed by April 2014 and consultant utilise present data base developed on soil moisture and soil organic carbon in 9 pilots. This report would contribute to prepare adaptation manual in various agro climatic zones and will complete by end of April 2014. Activity 2.2.2: Technical note (including “Package of practices”) on adaptation to climate variability in pilot crops Package of practices prepare across nine hydrological units by use of database which is maintained at project management office. Hiring a team of consultants consists of Agriculture Specialist, Climate Data Analyst and Editor. Consultants will finalise the case studies on SLWM pilots compiled as per the format developed for “climate change adaptation on various crops” piloted in seven districts of Andhra Pradesh”. Assignments which includes are: i) data and documentation (photographs and training material) generated during SLWM pilots organized; ii) analytical material (pictures, tables, graphs) generated for 4 Kharif 2012, 7 Rabi 2012‐13, 9 Kharif 2013, and 9 Rabi 2013‐14 pilots. Activity 2.2.3: SLWM Pilot implementation SLWM pilot implementation in 9 pilot HUs in Rabi season will be continued till March 2014 and data collection on crop yield and inputs on other interventions from field staff, farmer records and monthly formats by end March 2014. Activity 2.2.4: Manual: Adaptation in Scarce Rainfall Agro Climatic Zone Manual: Adaptation in Scarce Rainfall Agro Climatic Zone, Anantapur and Kurnool comes under this zone. Two pilot Hydrological units are covered in it. Learning and experiences of climate adaptation from three components from Participatory climate monitoring, SLWM Pilots and Farmer Climate Schools will be integrated and climate resilient. This Manual will be completed by end March 2014.


Activity 2.2.5: Manual: Adaptation in Southern Telangana Agro‐climatic Zone Manual: Adaptation in Southern Telangana Agro‐climatic Zone, Mahabubnagar and Nalgonda district comes under this zone. Two pilot Hydrological units are covered in it. Learning and experiences of climate adaptation from three components from Participatory climate monitoring, SLWM Pilots and Farmer Climate Schools will be integrated and climate resilient. This Manual will be completed by end April 2014. Activity 2.2.6: Manual: Adaptation in Southern Agro‐climatic Zone Manual: Adaptation in Southern Agro ‐Climatic Zone, Chittoor and Kadapa district comes under this zone. Two pilot Hydrological units are covered in it. Learning and experiences of climate adaptation from three components from Participatory climate monitoring, SLWM Pilots and Farmer Climate Schools will be integrated and climate resilient. This Manual will be completed by end April 2014. Activity 2.2.7: Manual: Adaptation in Krishna Agro ‐Climatic Zone Manual: Adaptation in Krishna Agro ‐Climatic Zone, Prakasam district comes under this zone. Three pilot Hydrological units are covered in it. Learning and experiences of climate adaptation from three components from Participatory climate monitoring, SLWM Pilots and Farmer Climate Schools will be integrated and climate resilient. This Manual will be completed by end May 2014. Component 3: Platform for land based climate change adaptation measures suitable to drought

prone areas 4 activities are planned under component 3, in the next reporting period, January to June 2014: i) 3.1.1: Website updating; ii) 3.2.1: State‐level Dissemination workshop; iii) 3.2.2: Report on State‐level Dissemination workshop; iii) 3.2.3: Report on 9 HU level Dissemination workshops ‐ will be funded by GEF. Activity 3.1.1: Website updating The information for creation of website will be provided by PNGOs and CBOs. Number of visitors to the project website is monitored through usage of the software – Advanced Web Statistics. New information will be uploaded and the existing information will be updated on to the project website, once in every month, which started in the month of February 2012 and will continue till the end of the project. Activity 3.2.1: State‐level Dissemination workshop A three‐day state‐level dissemination workshop is planned for May 2014 to share lessons, results, and products from project implementation. The first two‐days will start with a farmer‐mela followed by discussion of project lessons, results, and products. The third day will be spent on consolidating the experiences and learning. All the stakeholders (agencies involved in similar type of intervention) within the state will be invited to the workshop. Participants would include Chief Secretary; Principal Secretaries of Agriculture, Rural Development, and Environment and Forests; and Representatives from similar projects. The responsibility for organizing the state‐level dissemination workshop lies with the PMO. Each PNGO will set up a stall highlighting a particular theme. Two farmer representatives (one male and one female) and three representatives from each PNGO will participate from each Field Unit.


Activity 3.2.2: Report on State‐level Dissemination workshop A report on the state‐level dissemination workshop will be prepared to document the experiences, learning and follow up actions. A draft report will be prepared and circulated for comments two weeks after the conclusion of the workshop. The report will be finalized in June 2014. Activity 3.2.3: Report on 9 HU level Dissemination workshops 9 HU level Dissemination workshops were conducted in December 2013 at each of the pilot HUs to disseminate the experiences and learning of Participatory Climate Monitoring (PCM), Sustainable Land and Water Management (SLWM) pilots, and Farmer Climate Schools (FCS). District‐level functionaries from various departments and programs were invited to further consolidate the functional linkages between the SPACC project farmers and local government functionaries. A consolidated report will be prepared to compile the experiences across the 9 pilot HUs and follow‐up. Project Management Project Management is the key function of PMO. However, as the Office of the Executing Partner – BIRDS is located elsewhere, fund management is carried out by the Nodal Desk, located in BIRDS Office, Nandyal town, Kurnool district, Andhra Pradesh. 3 activities are planned under Project Management, in the next reporting period, January to June 2014: i) 4.1.1: Project Partner’s Meeting; ii) Activity 4.1.2: Monthly Review and Plan Meetings; iii) 4.1.8: Project Monitoring System ‐ will be funded by GEF. 4.1.1 Project Partner’s Meeting Project Partners Meeting (PPM) will be conducted on a monthly basis. PPM will be attended by the key functionaries of PMO, Nodal Office and Field Units. PPM will provide a platform for all the implementing staff to come together and learn from each other, apart from reviewing the progress in the previous month and work plan for the current month. Minutes of PPM meeting is shared with FAO. 4.1.2: Monthly Review and Plan Meetings Monthly progress review is done at PMO with field officer from all field units and Plan for next month is discussed. The plan and progress is reviewed against the targets and entered in activity progress matrix. 4.1.8 Project Monitoring System PMO, based on the approved AWPB 2013, developed a comprehensive Project Monitoring System for regular monitoring of the project progress, as done in the first year. PMO designed formats in excel format and updated the database, on a monthly basis, based on reports received from the Field Units.


Table 1: Projection of expenditures for the next reporting period [January 2014] to [June 2014]75 76 77:

Expenditure category Projection of Expenditure

(USD) Clarification/breakdown by component output

Total Component 1: 39,510

Salaries professionals 774 Includes 40% of Field Officer time contributing to realization of outputs 1.1, 1.2 and 1.3

Salaries general service 2,053 Includes 30% of 3 Field Facilitators salaries and 34% of 3 Drivers salaries time contributing to realization outputs 1.1, 1.2 and 1.3.


Contracts 34,824 Includes 41% of PNGO Contracts contributing to realization of outputs under Component 1

Training 459 Includes 6% of Training contributing to realization of outputs 1.1, 1.2 and 1.3.

Expendable procurement 1,400 Includes 81% of Expendable Equipment contributing to realization of output 1.2


‐

GOE ‐Total component 2: 113,789

Salaries professionals 697 Includes 36% of Field Officer contributing to realization of outputs 2.1 and 2.2

Salaries general service 3,069 Includes 60% of salaries of 3 Field Facilitators and 42% of salaries of 3 Drivers contributing to realization of outputs 2.1 and 2.2.

National consultants 68,056

Includes time of the National Consultants, including: 100% of Soil Management (Output 2.1 and 2.2); 100% of (Project Manager Salary for GEF & NEX) Climate Change Adaptation (Output 2.1 and 2.2); 100% of Subject Expert‐WM salary and Irrigation Management (Output 2.1 and 2.2); 100% of Dryland Agriculture (Output 2.1 and 2.2);

Contracts 39,920 47% of PNGO Contracts contributing to realization of outputs under Component 2

Training 1,716 Includes 21% of Trainings contributing to realization of output 2.1 and 2.2

Expendable procurement 331 Includes 19% of Expendable Equipment contributing to realization of output 2.2


‐

GOE ‐Total component 3: 10,476

Salaries professionals 310 Includes 16% of Field Officer salaries contributing to realization of outputs 3.1, and 3.2

Salaries general service 511 Includes 10% of salaries of 3 Field Facilitators and 7% 3 Drivers contributing to realization of outputs 3.1 and 3.2


Contracts 8,614 Includes 8% of PNGO Contracts and 100% of website maintenance contributing to realization of output 3.1.

75 Link: http://birds‐spacc.org/hpr6_7feb/Cash_Advance_Request_for_Jan‐Jun2014_06‐02‐14.xls 76 Link: http://birds‐spacc.org/hpr6_7feb/GEF_Revised%20Budget%20for_%20January‐June2014_06‐02‐14.xls 77 Link: http://birds‐spacc.org/hpr6_7feb/GEF_Budget_Revison_Jan‐Jun2014_06‐02‐2014.xls




Training 1,041 Includes 13% Training costs budgeted to contribute to realization of outputs 3.1 and 3.2

Expendable procurement ‐Non‐expendable procurement

‐

GOE ‐Total Project Management: 32,879

Salaries professionals 4,175 Includes 100% of Finance Officer and 8% of Field Officer contributing to the Component 4

Salaries general service 5,450 Includes 100% of salary of Accountant and Casher cum Admin Assistant and 17% of 3 Drivers contributing to the Component 4.


Contracts 18,454 Includes 4% of 8lumpsum Contracts costs and 100% of Midterm review contributing to the component 4.

Training 4,799 Includes 60% of Training costs to organize Project Partners meetings and Steering committee meetings contributing to the Component 4.

Expendable procurement ‐Non‐expendable procurement

‐

GOE ‐Total Project 196,654


Table 2: Fund status in project account as of 31st December 2013 and funds requested for the next reporting period [January 2014] to [June 2014]: 78

Cumulative

Cash received

from FAO in the Project Account

(1)

Net Cumulative Disbursements for project

activities from the Project Account (2)*

Net Cash Position in the Project Account

(3) = (1) ‐ (2)

Projected Cash Requirements for project

activities for the next reporting

period (4)

Projected Net Cash Position by the end of next reporting

period (5 ) = (3) ‐ 4)

Amount of Current Cash Transfer Request for the

Project (6)

750,579 712,437 38,142 196,654 ‐158,512 108,50079

78 Link: http://birds‐spacc.org/hpr6_7feb/Fund_request_workings_06‐02‐14.xls 79 This amount is requested after deducting USD 50,000 as per clause 4 from Budget proposed


FAO NEX CASH ADVANCES REQUEST

Project No. : FAO Project (ID) – 604144





Next Reporting Period covered by this Cash Transfer Request: [January 2014] to [June 2014] Based on the annual Work Plan and detailed Budget provide a short description of the activities by output to be financed within the next reporting period. Component 1: Information tools for decision making and local institutional capacity development 1 activity is planned under component 1, in 2014: i) 1.2.1: Database on PCM data ‐ will be funded by FAO‐NEX in the next reporting period. 1.2.1: Database on PCM data Data Classification and Entry includes storing the data collected as part of PCM. Data Classification is completed during the period. PCM volunteers and CBO leaders are collecting Climate and climate impact data from middle of July 2012. The data and information storage is done at the PNGO level and transferred to PMO, on a monthly basis. Component 2: Pilots on SLWM including climate variability adaptation in farming systems in drought

prone areas Professionals and General Service staff funded by FAO NEX will provide technical and programmatic support in the implementation of all the 16 activities planned under component 2. Component 3: Platform for land based climate change adaptation measures suitable to drought

prone areas The Professionals and General Service staff funded by FAO NEX will provide technical and programmatic support in the implementation of 7 activities planned under component 3. Project Management 10 activities are planned under component 2, in the next reporting period, January to June 2014: i) 4.1.3: NSC Meetings; ii) 4.1.4: SLEM Partner Meetings; iii) 4.1.5: PSC Meeting; iv) 4.1.7: Final Project Review Mission; v) 4.1.9: Internal Audit; vi) 4.1.10: Field support in Finance Management; vii) 4.1.12: SLEM Half‐yearly Progress Report; viii) 4.1.13: SLEM Annual Progress Report; ix) 4.1.14: Half‐yearly Progress Report; x) 4.1.15: Terminal Report ‐ will be funded by FAONEX.

Attachment ‐ 4


Activity 4.1.3: NSC Meetings The National Steering Committee (NSC) of SLEM project meets twice a year to review the progress of projects under its umbrella, apart from formally approving the reports and plans/budgets. The Project Manager and/or the Executive Director will participate in the meetings. Activity 4.1.4: SLEM Partner Meetings SLEM Technical Facilitation Organization (TFO) – ICFRE calls for one or two meetings of SLEM project partners in a year for cross‐learning of the projects and possible up‐scaling at the national level. The Project Manager and/or the Executive Director will participate in the meetings. Activity 4.1.5: PSC Meeting One Project Steering Committee (PSC) meetings will be held during the 1st semester, in March 2014. Apart from reviewing the progress, the PSC will guide the project teams in effective implementation and approving the Reports. PMO acting as secretariat to PSC coordinates with members of PSC and organizes the meeting. Activity 4.1.7: Final Project Review A final project review mission is expected to take place in April 2014. Activity 4.1.9: Internal Audit Internal Auditor, appointed by BIRDS will visit the field units as well as PMO/Nodal to conduct the internal audit. He will submit his recommendations to ED, with a copy to the unit visited, for follow up. Two internal audits are planned in 1st semester 2014. Activity.4.1.10: Field support in Finance Management Finance Officer – Nodal will coordinate the internal audits and provide support to all the field units and PMO for complying with the recommendations of the Internal Auditor. 2 support missions are planned in the 1st semester. Activity 4.1.11: SLEM Half‐yearly Progress Report Prepare a document on Half‐yearly Progress Report (October 2013 – March 2014) for SLEM Activity 4.1.12: SLEM Annual Progress Report Prepare a document on Annual Progress Report (April 2013 – March 2014) for SLEM Activity 4.1.13: Half‐yearly Progress Report Prepare a document on Half –Yearly Progress Report (January‐June 2014) Activity 4.1.14: Terminal Report A draft terminal report will be submitted to FAO in June 2014. The terminal report will include a list of outputs detailing the activities taken under the project, “lessons learnt” and any recommendations to improve the efficiency of similar activities in the future.


Table 1: Projection of expenditures for the next reporting period [January 2014] to [June 2014] 80 81 82:



Total component 1: 41,563

Salaries professionals 17,681

Includes 21% of Salary of Subject Experts‐SA , 26% of Salary of Subject Expert‐CO, 44% of Project Officer‐LWM, 32% of Project Officer‐NFE, 21% of Project Officer‐Doc., and 36% of Professionals budgeted to contribute to realization of outputs 1.1, 1.2 and 1.3

Salaries general service 6,861 58% of Salaries of FDCMA budgeted to contribute to implementation of activities under Component 1

Travel 1,497 25% of Travel costs budgeted to contribute to realization of outputs 1.2 and 1.3

Training ‐

Expendable procurement 4,671 100% of expandable equipment budgeted to contribute to the component 1

Non‐expendable procurement ‐ ‐

GOE 10,853 31% of GOE Costs budgeted to contribute to realization of outputs 1.1, 1.2 and 1.3



Includes 39% of Salary of Subject Expert‐SA , 31% of Salary of Subject Expert‐CO, 21% of Project Officer‐LWM, 43% of Project Officer‐NFE,7% of Project Officer‐Doc., 58% of Professionals, 13% of Finance Officer and Administrative Officer budgeted to contribute to realization of outputs 1.1, 1.2 and 1.3

Salaries general service 2,366 Includes 20% of Salaries of FDCMA budgeted to contribute to implementation of activities under Component 2

Travel 2,994 Includes 50% of Travel costs budgeted to contribute to implementation of activities under Component 2

Training ‐ ‐Expendable procurement ‐ ‐Non‐expendable procurement ‐ ‐

GOE 13,883 Includes 40% of GOE costs budgeted to contribute to realization of output 2.1 and 2.2



Includes 8% of Salary of Subject Experts‐SA , 12% of Salary of Subject Experts‐CO, 10% of Project Officer‐LWM, 7% of Project Officer‐NFE,34% of Project Officer‐Doc., 6% of Professionals, 1% of Finance Officer and Administrative Officer budgeted to contribute to realization of outputs 1.1, 1.2 and 1.3

80 Link: http://birds‐spacc.org/hpr6_7feb/Cash_Advance_Request_for_Jan‐Jun2014_06‐02‐14.xls 81 Link: http://birds‐spacc.org/hpr6_7feb/NEX_Revised_Budget_for_January‐June2014_06‐02‐14.xls 82 Link: http://birds‐spacc.org/hpr6_7feb/NEX_Budget_Revison_Jan‐Jun2014_06‐02‐14.xls




Salaries general service 828 Includes 7% of Salaries of FDCMA budgeted to contribute to implementation of activities under Component 3

Travel 479 Includes 8% of Travel costs budgeted to contribute to implementation of activities under Component 3

Training 3,935 Includes 100% training cost contribute to implementation of activities under component 3

Expendable procurement ‐ ‐Non‐expendable procurement ‐ ‐

GOE 2,524 7% of GOE costs budgeted to contribute to realization of outputs 3.1 and 3.2

Total Project Management: 34,631


Includes 32% of Salary of Subject Expert‐SA , 31% of Salary of Subject Expert‐CO, 25% of Project Officer‐LWM, 18% of Project Officer‐NFE,38% of Project Officer‐Doc., 86% of Finance Officer and Administrative Officer budgeted to contribute to realization of outputs 1.1, 1.2 and 1.3

Salaries general service 11,100

Includes 15% of Salaries of FDCMA; 100% of salaries of Accountant and 13 Office Attendant and 15% of FDCMA budgeted to contribute to implementation of activities under Component 4

Travel 1,018 Includes 17% of Duty Travel costs budgeted to implement Component 4 activities

Training ‐ ‐Expendable procurement ‐ ‐Non‐expendable procurement ‐ ‐

GOE 7,888 Includes 22% of GOE costs budgeted to implement Component 4 activities

Total Project 1,34,101


Table 2: Fund status in project account as of 31st December 2013 and funds requested for the next reporting period [January 2014] to [June 2014] 83

Cumulative

Cash received

from FAO in the Project Account

(1)

Net Cumulative Disbursements for project

activities from the Project Account (2)*

Net Cash Position in the Project Account

(3) = (1) ‐ (2)

Projected Cash Requirements for project

activities for the next reporting

period (4)

Projected Net Cash Position by the end of next reporting period (5 ) = (3) ‐ 4)

Amount of Current Cash

Transfer Request for the Project

(6)

11,63,575 11,44,541 19,034 1,34,101 ‐1,15,067 65,100 84

83 Link: http://birds‐spacc.org/hpr6_7feb/Fund_request_workings_06‐02‐14.xls 84 This amount is requested after deducting USD 50,000 as per clause 4 from Budget proposed


Table 1: LC KIND ‐ Detailed statement of expenditures for the reporting period [July 2013] to [December 2013]: 85 86 87

Expenditure category – LCKIND

Projected Expenditures Jul‐Dec’ 13

(USD)

Actual expenditures Jul‐Dec’13 (USD)



Salaries professionals ‐


Includes time of Cashier cum Accountant, Farmer contribution (viz. 2118 Observation well volunteers, 188 Rain gauge volunteers, 2775 GMC members, 315 HUN members).


Travel 2,873 637

Includes travel undertaken for random field checks to monitor baseline study, climate monitoring stations, selection of pilot HUs, and establish linkages

Training ‐ Expendable procurement ‐ Non‐expendable procurement

‐

GOE ‐


Salaries professionals ‐


Includes time of Cashier cum Accountant, Farmer contribution (viz. 2118 Observation well volunteers, 188 Rain gauge volunteers, 2775 GMC members, 315 HUN members, CRP trainings and Exposures, workshops, Cultural Shows).


Travel 5,745 1,274



‐

GOE ‐ Total component 3: 10,421 9,216 Salaries professionals ‐


Includes time of Cashier cum Accountant, Farmer contribution (viz. 2118 Observation well volunteers, 188 Rain gauge volunteers, 2775 GMC members, 315 HUN members).


85 Link: http://birds‐spacc.org/hpr6/LCKIND_Expenditure_Statement_Jul‐Dec2013_workings.xls 86 Link: http://birds‐spacc.org/hpr6/LC_Kind_Consolidated_Jul‐Dec_2013.xls 87 Link: http://birds‐spacc.org/hpr6/Component_wise_expenditure_statement_Jul‐Dec2013_08‐01‐13.xls


Expenditure category – LCKIND

Projected Expenditures Jul‐Dec’ 13

(USD)

Actual expenditures Jul‐Dec’13 (USD)


Travel 958 212



‐

GOE ‐ Total Project Management: 46,397 44,640


Includes time of Executive Director and 8 PNGO Chiefs spent on project activities. Executive Director's time spent on Fiduciary requirements of FAO and GEF.

Salaries general service 4,833 4,804 Includes time of 10 Cashier‐Accountant, 2 Documentation Assistants & Office Attendant.

National consultants ‐ Travel ‐ Training ‐

Expendable procurement ‐ Non‐expendable procurement

‐

GOE ‐ Total Project 1,75,234 1,51,260

Attachment ‐ 5


Table 2: Statement of Expenditures for total Project LCKIND resources


Prior years expenditure

(a)

Budget 88 this

reporting year in AWP/B

Current year total 89 90

expenditures (d=b+c)

Total expenditure cumulative (e=a+d)

Component 1: Information tools for decision making and local institutional capacity development

4,32,897 7,26,101 67,860 28,163 7,54,264


34,374 35,975 6,107 2,535 38,510


17,187 ‐ ‐


17,187 ‐ ‐


‐ ‐ ‐


2,30,938 6,02,487 35,966 14,927 6,17,414

Indicator a): At least 9 CBOs in pilot HU are collecting data on at least 3 key indicators by the end of the second project year

2,30,938

‐ ‐

Output 1.3: CBOs with capacities to integrate climate variability adaptation measures in Sustainable Land and Water Management (SLWM)

1,35,445 85,132 21,037 8,731 93,862

Indicator a): At least 9 CBOs have established climate change adaptation committees

68,005 ‐ ‐


45,136 ‐ ‐


11,152 ‐ ‐


11,152 ‐ ‐

Component 2: Pilots on SLWM including climate variability adaptation in farming systems in drought prone areas

9,02,089 2,62,613 1,48,763 69,240 3,31,853

88 Link: http://birds‐spacc.org/hpr6/AWPB_LCKIND_Budget_2013.xls 89 Link: http://birds‐spacc.org/hpr6/LC_Kind_Consolidated_Jul‐Dec_2013.xls 90 Link: http://birds‐spacc.org/hpr6/Component_wise_expenditure_statement_Jul‐Dec2013_08‐01‐13.xls



Prior years expenditure

(a)

Budget 88 this

reporting year in AWP/B

Current year total 89 90

expenditures (d=b+c)

Total expenditure cumulative (e=a+d)

Output 2.1: Farmers acquire skills in managing climate variability and testing adaptation technologies in farming systems through participation in Climate Change Schools (CCS)

6,76,567 1,67,012 1,11,572 51,930 2,18,942

Indicator a): 2 Curriculum developed for CCS with focus on adaptation in drought‐prone areas including methods on identification and field testing of adaptation measures , 18 months after project start

2,36,798 ‐ ‐

Indicator b): At least 7 CCS are functioning with at least 350 female and male farmers attending and disseminating best experimental practices for adaptation measures by the end of the project

4,39,768 ‐ ‐


2,25,522 95,601 37,191 17,310 1,12,911

Indicator a): At least 3 pilots with the participation of at least 7 CBOs and 50 female and male farmers produce results on adaptation performance of technologies and practices by the end of the project

1,12,761 ‐ ‐


1,12,761 ‐ ‐


1,28,108 38,440 19,636 9,216 47,656

Output 3.1: Project lessons, results, and products (CCFS Curriculum, field testing methods, adaptation technology and practices manuals, and institutional approaches) documented and disseminated

1,28,108 38,440 19,636 9,216 47,656

Indicator a): Project lessons, results and products available on platform website with 100 visitors per month.

76,865 ‐ ‐


51,243 ‐ ‐

Project Management 90,470 2,54,263 90,845 44,640 2,98,904

Total 15,53,563 12,81,418 3,27,104 1,51,260 14,32,678

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