Halifax Community College Board of Trustees Minutes February 23, 2016 Board of Trustees Present: Trustee Michael Felt, Chair Trustee Mary Mebane, Vice Chair Trustee Donna Clements Trustee J. Deans Eatman Trustee Stanley Edwards Trustee Rachel Hux Trustee Marie Robinson Trustee John Smith Trustee Ruel Solomon Board of Trustees Absent: Trustee Bettie Cofield, excused Trustee Scott Richardson, excused Trustee Sammy Webb, excused Others Present: Dr. Ervin V. Griffin, Sr., President/CEO Debra Smith, Vice President of Administrative Services Dr. Dianne Barnes-Rhoades, Vice President of Institutional Advancement and Executive Director the Foundation Thomas Henry, Controller, Associate Vice President of Finance Dr. Barbara Hasty, Dean of Student Services and Enrollment Management Dr. Adriane Leche, Dean of Institutional Effectiveness, Planning, and Assessment Dr. Warren Haynes, Dean of Workforce and Economic Development Tara Keeter, Director of Financial Aid Daniel Lovett, Director of Title III Programs Kimberly Mack, Executive Assistant to the President and Board of Trustees Sabrina Freeman, Administrative Assistant in P.R.I.D.E. Jennifer Jones, Counselor 1 | Page
Transcript
Halifax Community College Board of Trustees
Minutes February 23, 2016
Board of Trustees Present: Trustee Michael Felt, Chair
Trustee Mary Mebane, Vice Chair Trustee Donna Clements Trustee J. Deans Eatman Trustee Stanley Edwards Trustee Rachel Hux Trustee Marie Robinson Trustee John Smith Trustee Ruel Solomon
Board of Trustees Absent: Trustee Bettie Cofield, excused
Trustee Scott Richardson, excused Trustee Sammy Webb, excused
Others Present: Dr. Ervin V. Griffin, Sr., President/CEO
Debra Smith, Vice President of Administrative Services Dr. Dianne Barnes-Rhoades, Vice President of Institutional Advancement and Executive Director the Foundation Thomas Henry, Controller, Associate Vice President of Finance Dr. Barbara Hasty, Dean of Student Services and Enrollment Management Dr. Adriane Leche, Dean of Institutional Effectiveness, Planning, and Assessment Dr. Warren Haynes, Dean of Workforce and Economic Development Tara Keeter, Director of Financial Aid Daniel Lovett, Director of Title III Programs Kimberly Mack, Executive Assistant to the President and Board of Trustees Sabrina Freeman, Administrative Assistant in P.R.I.D.E. Jennifer Jones, Counselor
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Donna Sellers, Administrative Assistant in Workforce /Economic Development Greg Parker, Director of the BLET Program Margaret Murga, Human Resources Director
Call to Order Chairman Michael Felt called the Halifax Community College Board of Trustees meeting to order on February 23, 2016 at 10:02 am in the president’s conference room at Halifax Community College, Dr. Phillip W. Taylor Complex, Weldon, NC 27890. Trustee Quorum President Griffin reported to the chair that a quorum was met for the meeting. Trustee Cofield and Trustee Richardson asked for excused absences today. Invocation Trustee Smith gave the invocation. Swearing in of Cynthia Edwards, SGA President Ms. Cynthia Edwards, Student Government Association President and student representative to the Board of Trustees, was sworn in my Kimberly Mack, NC Notary and Executive Assistant to the President and Board of Trustees. Trustee Edwards is completing the term on former Trustee DeAntre’ Richardson who resigned. Adoption of Agenda Trustee Mebane made the motion to adopt the agenda. Trustee Edwards seconded the motion. The motion carried. Introduction of Visitors Everyone present introduced themselves. Ethics Statement Chairman Felt read the ethics statement. There were no conflicts of interests. Trustee Business Consent Agenda
Chairman Felt asked if there was any discussion on the consent agenda items. There was no discussion. Trustee Edwards made the motion to approve the consent agenda, which included approval of minutes from the January 26, 2016 regular meeting and HCC Self-supporting Class policy. Trustee Mebane seconded the motion. The motion carried.
Committee Reports
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Academic-Trustee Eatman reported that the Academic Committee met last week and made recommendations’ regarding the program reviews. Dr. Fulmer came forward and presented the program reviews. She began the reviews in alphabetical order.
• Associate of Arts-Dr. Fulmer led discussion with the Board regarding the Associate of Arts. Concerns were addressed as well as recommendations for improvements. Trustee Eatman made the motion to approve the institutional recommendation for the Associate of Arts with a code 2 for continuation of the program with corrective action and charged the president and the chair with signing authority and forwarding to the institution. Trustee Edwards seconded the motion. The motion carried.
• Automotive Service Technology-Dr. Fulmer led the discussion with the Board regarding the Automotive Service Technology program. Concerns were addressed as well as recommendations for improvements. Trustee Eatman made the motion to approve the institutional recommendation for the Automotive Service Technology program with a code 2 for continuation of program with corrective action and charged the president and chair with the signing authority and forwarding to the institution. Trustee Smith seconded the motion. The motion carried.
• Criminal Justice program- Dr. Fulmer led the discussion with the Board regarding the Criminal Justice program. Concerns were addressed as well as recommend-ations for improvements. Trustee Eatman made the motion approve the institutional recommendation for the Criminal Justice program with a code 2 for continuation of program with corrective action and charged the president and chair with the signing authority and forwarding to the institution. Trustee Solomon seconded the motion. The motion carried.
• Medical Laboratory Technician program-Dr. Fulmer led the discussion with the Board regarding the Medical Laboratory Technician program. Concerns were addressed as well and recommendations were given for improvements. Trustee Eatman made the motion to approve the institutional recommendation for the Medical Laboratory Technician program with a code 2 for continuation of the program with corrective action and charged the president and chair with the signing authority and forwarding to the institution. Trustee Mebane seconded the motion. The motion carried.
• Medical Office Administration- Dr. Fulmer led the discussion with the Board regarding the Medical Office Administration program. Concerns were addressed as well and recommendations were given for improvements. Trustee Eatman made the motion to approve the institutional recommendation for the Medical Laboratory Technician program with a code 2 for continuation of the program with corrective action and charged the president and chair with the signing
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authority and forwarding to the institution. Trustee Mebane seconded the motion. The motion carried.
• Paralegal Technology- Dr. Fulmer led the discussion with the Board regarding the Paralegal Technology program. Concerns were addressed as well and recommendations were given for improvements. Trustee Eatman made the motion to approve the institutional recommendation for the Paralegal Technology program with a code 3 for identification of the program for further study and charged the president and chair with the signing authority and forwarding to the institution. Trustee Clements seconded the motion. The motion carried.
Buildings and Grounds-Trustee Smith stated that the Buildings and Grounds committee met last Thursday. During the meeting, there was discussion regarding leases on buildings in Scotland Neck and Littleton. The current building in Scotland Neck has mold and the lease is up in March. Attorney Chichester called-in to the committee meeting and discussed the second entrance to HCC. The survey from when the land was bought could not be located. Chairman Felt stated the survey will be redone by Odom Land Surveying Company in Roanoke Rapids. Finance-No Report Personnel and Student Services-Trustee Edwards stated that he did not have a report but did have a comment. Since Ms. Cynthia Edwards is the new student trustee on the Board of Trustees, he encouraged the Chair to appoint her to committees. The last student trustee was not appointed to any committees. Chairman Comments and Announcements Statement of Economic Interest-Chairman Felt reminded everyone to make sure they stay up to date on the education requirement for the State Ethics Commission. They were some trustees whose education had expired. They have been notified. Please make sure you get it done. Connect NC Bond Resolution on the Northampton County Board of Commissioners’ Agenda, February 16, 2016-Chairman Felt reported back to the Board that he and Dr. Griffin attended the Northampton County Board of Commissioners meeting where they passed a resolution in support of the Connect NC Bond that specifically mentioned Halifax Community College. Women of Excellence Conference-Chairman Felt announced that the Women of Excellence Conference will be having their annual conference on March 18th. He encouraged all that could to please attend.
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Legislative Affairs Luncheon-Chairman Felt stated that a delegation of people will be attending the Legislative Affairs Luncheon at Roanoke-Chowan Community College on Friday. ACCT National Legislative Summit-Chairman Felt reported to the Board that Trustee Mebane, President Griffin and himself attended the ACCT National Legislative Summit earlier this month. It was a great conference. Also, instead of going to Capitol Hill, the HCC delegation went to the Executive Offices of the White House for the RCCA Legislative Day. The meeting was incredible. They met with the Secretary of the UDSA, Interim Secretary of the Department of Education, and several other undersecretaries. Active Shooter Drill-Chairman Felt stated the he and Trustee Clements attended the active shooter drill on February 17, 2016. It was a good drill, and they learned a lot. African American Heroes Program-Chairman Felt stated the he attended this year’s African American Heroes Program. It was a great event. Also, he congratulated Trustee Clements on the person she nominated that became a recipient of the African American Hero Award. Stamp Dedication-Chairman Felt expressed to everyone that the stamp dedication program was a great event this year. Second Entrance to HCC-Chairman Felt informed the Board that a survey was done for the second entrance to HCC back in 2003. However, no official copy was located. They surveyor who did the original survey will do it again at a low cost to HCC. The survey will be done quickly, and it was what Chairman Felt thought was the missing link. He will continue to keep the Board of Trustees updated.
President’s Report
President’s Comments and Report-During the president’s report, which was in a PowerPoint presentation, President Griffin shared with the Board during his comments that the Rev. Richard Allen stamp was unveiled at the HCC Stamp Dedication. He also shared that a HCC delegation visited Weldon Steel and HCC kicked off its 4th Leadership Institute on February 5th. President Griffin shared a thank you note from Paul Coble, Legislative Services Officer, at the NC General Assembly for HCC being a host site for the Joint Select Committee on Redistricting on February 15th. President Griffin also reported that the 2016 Saluting Our Local African-American Heroes program was a success. He briefly discussed the winners, including Mr. Robert Silver, Sr. as the HCC Presidential Award recipient. Dr. Robert Johnstone from the Aspen Institute returned to HCC on February 16th and presented a follow-up report to faculty and staff in an open forum. The report will be shared with the Board at a later time. Alpha Eta Phi Chapter of Phi Theta Kappa at HCC inducted new members on Feb. 19th. President Griffin was the guest speaker. An
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update was given on the EOC grant HCC is applying for, which is due on April 4, 2016. HCC is in a consortium with James Sprunt CC, Alamance CC, and Vance Granville CC to apply for the TechHire grant. The grant request was for $4 million dollars and would be shared by the 4 community colleges. Lastly, in president’s comments, President Griffin shared with the Board that the State Board of Community Colleges’ Service Area Review report. The conclusion of the review stated that although there were potential areas of concern, Halifax CC and Roanoke-Chowan CC have been able to work through the challenges to a satisfactory resolution and it was anticipated that it would continue. The agenda items discussed in the president’s report were an update on the 20116 Community College Federal Legislative priorities, NCCCS 2016 Budget recommendations, update on gainful employment, acceptance of the default management plan & decision letter form the loan service appeal, BLET Update, Career and College Promise update, and the announcement that HCC is a finalist for the 2016 AACC Advancing Diversity Award. (Attachment A is the PowerPoint presentation with more details.)
Informational Items Academic Affairs
1. Update on Default Prevention Management Plan-Ms. Tara Keeter, Director of Financial Aid, provided the Board of Trustees with an update on HCC’s Default Prevention Management plan monthly status report January 2016.
2. Enrollment Update 2015-Dr. Deryl Davis-Fulmer provided the Board with an update on enrollment. She stated the next phase of Spring 2016 enrollment was next month with mini-semester.
3. SACS-COC 5th Year Report and QEP Report due September 16, 2016-Dr. Fulmer provided an update on the SACS-COC 5th Year Report and QEP Report, which is due September 16, 2016.
Administrative Services 1. Report: FY 14-15 State Expenditures through February 29, 2016-Ms. Debra Smith,
Vice President of Administrative Services, gave the financial reports. She provided the financial reports on local funds, state funds, and the Centre funds.
Institutional Advancement 1. Brick by Brick Campaign-Dr. Dianne Rhoades, Vice President of Institutional
Advancement, provided an update on the Brick by Brick campaign and funds raised. The funds raised to date were $10,570.00.
2. Calendar of Events-Dr. Rhoades reminded everyone of the calendar of events.
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3. HCC Foundation, Inc. Fundraising for 2017- “HCC Celebrates 50 Years”-Dr. Rhoades informed the Board that there is a plan for fundraising in 2017 to celebrate HCC’s 50th anniversary. Events to take place were as follows with the expected amount of funds to be raised: 50th year gala-$40,000, Brick Fundraiser-$5,000, Presidential Breakfast-$10,000, Golf Tournament-$20,000, Annual Fund-$30,000, and new scholarships $20,000.
Student Government Association 1. Student Government Association Report-Cynthia Edwards, SGA President, gave the
SGA report. The SGA Elections were held during the second Spring Presidential Forum on February 16th. Shawn Fredericks was elected President, and Elijah Brown was elected Vice President. The 2016 Black History Bowl was hosted by the SGA on February 8, 2016. The 2016 N4CSGA Conference will be April 1-3, 2016 and SGA representatives from HCC plan to attend.
Approval of the President’s Report Trustee Solomon made the motion to approve the president’s report, which included president’s report and informational items. Trustee Hux seconded the motion. The motion carried. Adjournment Trustee Eatman made the motion to adjourn. Trustee Mebane seconded the motion. The motion carried. The meeting was adjourned at 11:35 am.
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Appendix A
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President’s Report 1. President’s Comments
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Rev. Richard Allen stamp unveiled at HCC Stamp Dedication
The 2016 Lyceum Series of Special Events at Halifax Community College (HCC) kicked off with the ninth annual U.S. Postal Service® Stamp Dedication on Feb. 3 at The Centre. This year, a stamp honoring Rev. Richard Allen was dedicated. Preacher, activist and civic leader Richard Allen (1760–1831) was an inspiring figure whose life and work resonate profoundly in American history. This stamp coincides with the 200th anniversary of Allen’s founding of the African Methodist Episcopal (AME) Church, one of the most important institutions in African-American life, as well as his election as its first bishop.
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HCC tours Weldon Steel
Halifax Community College (HCC) representatives visited Weldon Steel on Jan. 12 as part of an effort to visit all of the businesses and industries that the College serves. Weldon Steel was founded in 1987. Since 1998, W. K. Neal Jr. has owned and operated the facility. It has more than doubled in employees and office space, and has most recently completed an office expansion of 3,600 square feet to allow for job growth expansions.
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HCC kicks off fourth Leadership Institute
Halifax Community College Leadership Institute kicked off its fourth year on Feb 5. The Institute was established in May 2012 under the direction of HCC President/CEO Dr. Ervin Griffin Sr. and Sherida Gholston, leadership coordinator.
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Host Site for the Joint Select Committee on Redistricting February 15, 2016
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2016 Saluting Our Local African-American Heroes
Recipients: Milton “Wade: Bailey, Enfield Fire Department Volunteer Firefighter, Carolyn Fleming Battle, Lincoln Heights Community Center Director, Roy L. Bell, KapStone/Preventative Maintenance/Garysburg Mayor , Gussie Silver, Retired Business Owner/Caterer, LaToya Williams, STEM Educator, KIPP ENC: Pride High
HCC Presidential Award Recipient: Robert Silver, Sr., Retired Business Owner/Caterer
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Halifax Community College was one of eight community colleges in the North Carolina Community College System to participate in the Roadmap to Excellence Project, which seeks to increase student success outcomes. The project included a meticulous two day on-site visit review from the Aspen Institute in October 2015. On February 16, 2016, Dr. Robert Johnstone representing the Aspen Institute returned to HCC to engaged faculty and staff in conversation in an open forum regarding the evaluation results from the two day visit.
Aspen Institute, Roadmap To Excellence Follow-up
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Alpha Eta Phi Chapter of PTK Induction Ceremony
The Alpha Eta Phi Chapter of Phi Theta Kappa Honor Society induced its new members on Feb. 19th.
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Educational Opportunity Center Program (EOC) Grant application
Due April 4, 2016 • Halifax Community College is preparing an Educational Opportunity Center (EOC) program grant. The
program is currently slated to be housed and directed through the HCC Student Services division. The program which will be managed by Halifax Community College will partner with Roanoke Chowan Community College in Ahoskie.
• Through the partnership we will serve residents of Halifax, Northampton, Hertford and Bertie counties. Intense collaborative relationships will exist with all of the High Schools in each county, all Departments of Social Services in each county, all Community Based Organizations in each county, and all NC Works Offices/Agencies as well as the Turning Point Workforce Development Board and the Mid-East Commission Workforce Development Board.
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The fully funded EOC program will total $1.1 million ($236,000 per year for 5 years). The program is designed to serve a least 1,000 participants per year for 5 years. The EOC program is a structured recruitment program. Our program is being designed to include the following services: 1. Assistance in preparing for college admission, financial aid and college entrance examinations 2. Counseling services to improve financial literacy 3. Guidance on secondary school entry or reentry. 4. GED or alternative education program for dropouts enrollment 5. Personal and career Counseling 6. Tutorial Services 7. Career workshops and counseling 8. Mentoring programs
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Halifax Community College Tech Hire Partnership Grant Halifax Community College in a consortium with James Sprunt Community College, Alamance Community College and Vance Granville Community College is applying for a US Department of Labor Employment and Training Grant. (James Sprunt CC is the lead Community College in the process.) The total grant request will be $4 million to be shared by the four community colleges. Our target population for this project will be out of school youth. HCC will propose to equip the youth with skills that they need through innovative approaches and connect them to employment in high growth fields. Halifax Community College has chosen Advanced Manufacturing as its area of concentration. We hope to sponsor accelerated short-term training that will allow the participants to enter the workforce quicker. We will offer: 1. Specialized training services 2. Supportive services (transportation etc) 3. Mentoring 4. Financial counseling 5. Work-based learning opportunities 6. Job Placement services
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STATE BOARD OF COMMUNITY COLLEGES Service Area Review Report
The 2015 General Assembly amended G.S. 115D-5 by adding a new subsection which reads: "(w) The State Board of Community Colleges shall review, at least every five years, service areas that include counties assigned to more than one community college to determine the feasibility of continuing to assign those counties to more than one community college. The State Board shall revise service areas as needed to ensure that counties are served effectively. The first review and any revisions shall be completed no later than March 1, 2016, and the State Board shall report its findings and any revisions to the Joint Legislative Education Oversight Committee no later than March 1, 2016. All subsequent reviews and revisions shall also be submitted to the Committee." This report represents the first review as required by this statute. Currently, there are only two examples of two community colleges jointly serving a county: • Northampton County is served by Halifax Community College and by Roanoke-Chowan Community College. • Bertie County is served by Roanoke-Chowan Community College and Martin Community College.
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Service Area Assignments Northampton County - Halifax Community College serves the townships of Gaston, Occoneechee, Pleasant Hill and Seaboard. Roanoke-Chowan Community College serves the townships of Jackson, Kirby, Rich Square, Roanoke, and Wiccacanee . Review Process This review of the Service Area assignments for Bertie and Northampton counties included the following: • Notification to the presidents of the three community colleges involved of the review
process; • Campus visits to the three community colleges involved to meet with the Presidents and
their selected staff to determine if any issues exist regarding the delivery of educational programs within the shared counties; and,
• A review of the course offerings in each county to evaluate the number and types of course offerings being delivered by each college. This information was compared with counties of similar demographics to determine if the shared counties are being adequately served.
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Summary of Interviews The conversations with the presidents revealed no major issues. While there are no major issues, the three instructional areas that could potentially lead to concern include Career and College Promise offerings, emergency services training and education, and instructional delivery at correctional institutions. These three areas need consistent attention based on the following: • Career and College Promise
o Development of Early College High Schools that attract students from more than one service area o Merging or redistricting high schools with resulting move of students to attend high schools in a
different service area from the service area in which they reside • Emergency Services Training and Education
o Requests from agencies that cross service area due to size and location of townships o Low enrollment requests resulting in need of collaboration that supports combined classes
spanning more than one service area • Instructional Delivery at Correctional Institutions
o Facility located in a service area of a college which is not currently prepared or possibly approved to offer requested programming
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Review of Delivery of Educational Programs
Note - The participation rate and enrollment numbers in the 15-24 age group for Northampton County are lower than the surrounding counties. This is probably the result of the presence of Cooperative Innovative High Schools (CIHS) in the other four counties. The Northampton County Early College High School has been approved by the State Board of Education and is scheduled for consideration by the State Board of Community Colleges at its February 2016 meeting.
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Findings. Based on the review of the service area participation and enrollment data and interviews with the Presidents of the community colleges serving Bertie and Northampton counties, it appears that the current shared service areas for these counties is working and serving the citizens of these counties. While there are potential areas of concern, the colleges have been able to work through the challenges to satisfactory resolution and it is anticipated that that will continue. Following are the findings: 1. The assigned shared service areas for Bertie and Northampton counties remain as
currently assigned; 2. The community colleges serving these counties continue to communicate and collaborate
as appropriate to provide access to adequate educational program offerings for the citizens of these counties; and,
3. The North Carolina Community College System Office and the State Board of Community Colleges continue to review the educational offering provided in Bertie and Northampton counties, and provide assistance as needed to help the colleges work through any challenges to serving these counties.
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President’s Report 2. 2016 Community College Federal Legislative
2016 Budget Recommendations Goal: Sixty-seven percent (67%) of working-aged North Carolinians will have education and training beyond high school by 2025. Budget Strategy 1: Improve student completion rates by investing in student supports (tutoring labs, supplemental instruction, etc.). • Recommendation: No new appropriation required
o Retain in the community college budget funds that would otherwise be cut because FTE enrollment is below budgeted levels;
o Use those funds to restore approximately $25 million of the $59 million management flexibility cut; and
o Direct that colleges use these monies to fund locally-determined student supports that promote student completion.
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Goal: Sixty-seven percent (67%) of working-aged North Carolinians will have education and training beyond high school by 2025.
Budget Strategy 1: Improve student completion rates by investing in student supports (tutoring labs, supplemental instruction, etc.). • Research shows that students who successfully complete college-level "gateway" English and
math courses are more likely to complete a credential, as these courses provide the foundation for success .
• Pilot projects have shown that providing students with additional supports outside the classroom leads to improved student outcomes in these courses.
• Measures : o Student success rates in gateway English and math courses o Curriculum student retention and graduation rates
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Goal: Sixty-seven percent (67%) of working-aged North Carolinians will have education and training beyond high school by 2025. Budget Strategy 2: Support recruitment and retention of quality faculty and staff • Recommendation:
o Provide a 3% increase to community college employees. In combination with funds already budgeted, $24 million would help NC possibly surpass the average faculty salary in South Carolina and catch up with Tennessee.
o Provide community colleges statutory flexibility to use performance-based carry forward funds to provide employee bonuses.
• Average faculty salaries in North Carolina, rank 11th out of 16 southeastern states. Our average salary of $47,400 equals only 90% and 81% of the SREB and national averages, respectively, per the 2015 SREB Fact Book.
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Goal: Sixty-seven percent (67%) of working-aged North Carolinians will have education and training beyond high school by 2025. Budget Strategy 3: "Close the Interest Gap "-Increase enrollment in key community college programs by promoting student and family awareness of North Carolina workforce needs and career paths. • Recommendation:
o Appropriate $2 million to promote public awareness through various forms of media and by providing colleges user-friendly tools that puts labor market data at the fingertips of faculty, staff, and students.
o Appropriate $15 million NR to ensure students are trained on up-to-date equipment and in modern facilities.
• Too often students and families are unaware of "middle-skill" job opportunities and career paths. • Misconceptions are prevalent about the working conditions provided in key industries, such as
manufacturing. • Private foundation funds may match State support for an awareness campaign. • Measures: Program enrollment data; Career and Technical Education (CTE) students' earning gains
(implementation planned for FY 2017-18)
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Goal: Sixty-seven percent (67%) of working-aged North Carolinians will have education and training beyond high school by 2025. Budget Strategy 4: Support development of competency-based education (CBE) programs and a uniform system for granting credit for prior learning. • Recommendation: Appropriate $500,000 NR • The greatest inefficiency in education is requiring students to repeat material that they have
already learned. • The Competency-Based Education Incubator - a collaborative effort of partner colleges, the System
Office, and national subject matter experts - is developing models that for scaling CBE programs system-wide.
• NCCCS and UNC-GA are partnering to develop an easily accessible, student-focused portal that includes information about the credit that a service member or veteran may receive in certificate, diploma, or degree programs at NCCCS and UNC institutions.
• Measures: Future CBE enrollments and credentials awarded; credits awarded based on prior learning
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Structural Budget Need Identified by Presidents • Give colleges the flexibility within their existing budget availability to compensate employees
who voluntarily request to liquidate all or a portion of their unused bonus leave balance prior to separation from the college.
For Information: Structural Budget Needs Identified by State Board • System Office staffing to support Connect NC bond administration: $134,364 (2.0 positions) • Funds to support new multi-campus college locations: $1,035,822
o Durham Tech CC {Orange County Campus) o Mitchell CC (Mooresville Campus) o Wake Tech CC ( TP Campus) - opening Fall 2017
• Unbudgeted, recurring IT maintenance and service costs: $470,528
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President’s Report 4. Update on Gainful Employment
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Gainful Employment Regulations To qualify for federal student aid, the law requires that most for-profit programs and certificate programs at private non-profit and public institutions prepare students for "gainful employment in a recognized occupation." A program would be considered to lead to gainful employment if the estimated annual loan payment of a typical graduate does not exceed 20 percent of his or her discretionary income or 8 percent of his or her total earnings. Programs that exceed these levels would be at risk of losing their ability to participate in taxpayer-funded federal student aid programs. The final gainful employment regulations follow an extensive rulemaking process involving public hearings, negotiations and about 95,000 public comments. The regulations, which went into effect on July 1, 2015, reflect the feedback the Department received, and aim to protect Americans from poor career training programs by targeting those programs that leave students buried in debt with few opportunities to repay it. Highlights of the rule include:
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• Preventing students from being buried in debt: Based on available data, the Department estimates that about 1,400 programs serving 840,000 students—of whom 99 percent are at for-profit institutions—would not pass the accountability standards. All programs will have the opportunity to make immediate changes that could help them avoid sanctions, but if these programs do not improve, they will ultimately become ineligible for federal student aid—which often makes up nearly 90 percent of the revenue at for-profit institutions.
• More rigorous accountability than previous regulations: The new regulations are tougher than the Department's 2011 rules because they set a higher passing requirement and lay out a shorter path to ineligibility for the poorest-performing programs. In 2012, the Department estimated that 193 programs would not have passed the previous regulations; with respect to these new regulations, based on available data, the Department estimates that about 1,400 programs would not pass the accountability metric.
• Providing transparency about student success: The rule also provides useful information for all students and consumers by requiring institutions to provide important information about their programs, like what their former students are earning, their success at graduating, and the amount of debt they accumulated.
• Improving student outcomes: The regulations build on momentum toward increased accountability in higher education by setting standards for career training programs, including programs offered by for-profit institutions, to ensure they are serving students well. While the Department has seen encouraging changes in the past five years, it believes all career training programs can and should meet higher expectations.
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How Gainful Employment Works The rule measures a program's graduates' debt-to-income as follows: • Programs whose graduates have annual loan payments less than 8 percent of total earnings or less than
20 percent of discretionary earnings are considered to have passed the requirements.
• Programs whose graduates have annual loan payments between 8 percent and 12 percent of total earnings or between 20 percent and 30 percent of discretionary earnings are considered to be "in the warning zone" and at risk of failing the requirements.
• Programs whose graduates have annual loan payments greater than 12 percent of total earnings and greater than 30 percent of discretionary earnings have failed the requirements.
• Programs that fail in two out of any three consecutive years or are in the zone for four consecutive years are no longer eligible for federal student aid for a minimum of three years.
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Gainful Employment Transitional Certification GE programs are those educational programs that, under sections 101(b)(1) and 102(b) and (c) of the Higher Education Act of 1965, as amended (the HEA), “prepare students for gainful employment in a recognized occupation.” Institutions were required to submit a Transitional Certification by December 31, 2015 using the E-App. HCC was unable to submit using the E-App due to having an “open” application and used the alternative method for submitting the Transitional Certification. The required documentation was submitted in December and we are awaiting official notification that it was approved. • Institutions must ensure that the Department has an accurate listing of their Title IV-eligible
GE programs. • Under the regulations at 34 CFR 600.10(c) and 600.21(a), each institution must update
information about its GE programs using the “Application for Approval to Participate in Federal Student Financial Aid Programs” (E-App) so that its Eligibility and Certification Approval Report (ECAR) is current.
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NURSE AIDE
(New program for Title IV, not currently listed on the ECAR)
In October 2015, using the E-APP, HCC submitted a new program update to the Program Participation Agreement (PPA) for Nurse Aide. Sherry Blackman with the US Department of
Education is currently reviewing the application. The gainful employment transitional certification had to be approved first.
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President’s Report 5. Acceptance of the Default Management Plan
& Decision Letter from the Loan Servicing Appeal
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President’s Report 6. BLET Update
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BLET Update
A DATA-INFORMED APPROACH TO INCREASING CERTIFICATION PASS RATES:
A BLET SUCCESS STORY
By: Greg Parker, Director of the BLET Program
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Fall 2015 Class #48
100 % passed State Exam 88% First time test taker success rate
76% Start to Graduation
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We Have An Open Door Policy
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Some students will make it no matter what we do
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Some students won’t make it no matter what we do
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Some could go either way…
These depend on us!
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3 types of cadets enter our program Those who fail the state exam (3 or more unit failures) and are not allowed to retest Those who fail the state exam (2 or less unit failures) and are allowed to retest on those
units Those student who pass the state exam on their first attempt
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5 Keys to success on the BLET State Comprehensive Exam • Reduce the number of topical test failures • Determine the “borderline” class average • Re-write test to more accurately reflect topical objectives • Get students in the mindset of paying attention to detail • Test Review
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Workforce & Economic Development
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175 Hour Detention Officer Certification Course
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47 Hour Telecommunicator Certification Course
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83 Hour General Instructor Certification Course
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Speed Measuring Instrument Certification Course
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Law Enforcement Mandated In-service Training
Face-to-face Online
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Prison Consortium Training
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Specialized Training We offer more than 80 specialized classes
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Customized Training • Driver Safety Training for the Public • Armed Detention Officer Course • Courtroom Security • Inmate Transportation • Criminal Investigation Certificate • Officer Safety Certificate • Law Enforcement Management Training • Prison Leadership Course
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QUESTIONS?
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President’s Report 7. Career and College Promise Update
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Presented by :Jennifer Welch-Jones Career and College Promise Coordinator
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What is Career and College Promise?
Career & College Promise offers North Carolina high school students a clear path to success in college or in a career. As Defined by Halifax Community College's 2016-2018 Catalog Effective January 1, 2012, legislation combined Huskins, Learn and Earn, and Dual Enrollment into one program identified as the Career and College Promise Pathway Initiative (CCPP). HCC offers three pathways: College Transfer Pathway, Career Technical Education Pathway, and Cooperative Innovative High School Programs. The CIH is in partnership with the Roanoke Valley Early College/Weldon City Schools.
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What is Career and College Promise? North Carolina community colleges may offer the following Career and College Promise pathways aligned with the K-12 curriculum and career and college ready standards adopted by the state board of education: 1. The Transfer Pathway leading to a minimum of 32 hours of college transfer credit, for
qualifying high school juniors and seniors 2. A Career and Technical Education Pathway leading to a certificate, diploma, or degree, for
qualifying high school juniors and seniors 3. A Cooperative Innovative High School Pathway approved under Part 9 of Article 16 of
Chapter 115C of the General Statutes The program is tuition free to all students who maintain a "B" average and meet other eligibility requirements.
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PROGRAM OFFERINGS
College & Career Promise offers three separate pathways. College Transfer Career and Technical Education Innovative High School
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Program Offerings College & Career Promise offers three separate pathways. College Transfer Pathway (11th/12th graders) The college transfer pathway leads to a minimum of 30 hours of college transfer credit, for qualifying high school juniors and seniors. • Associate in Arts • Associate in Science
Career and Technical Education Pathway The career and technical education pathway leads to a certificate, diploma, or degree, for qualifying high school juniors and seniors. • Advertising and Graphic Design C30100HS (11th/12th
• Students must be a high school Junior or Senior.
• Students must have a minimum high school GPA of 3.0 (weighted).
• Students must meet all course prerequisites. • Students must demonstrate college
readiness on an assessment or placement test.
• Students can not have a criminal record.
The Career and Technical Education Pathway Admission Requirements
• Students must be a high school Junior or Senior. Ninth and tenth graders can be enrolled in Automotive Systems Technology, Industrial Systems Technology and Welding Technology.
• Students must have a minimum high school GPA of 3.0 (weighted) or have a recommendation from his/her high school principal.
• Students must meet all course prerequisites.
• Students can not have a criminal record.
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Provisional Status
To enter under Provisional Status, the high school principal/designee must attest to the following: • The applicant has a cumulative weighted GPA of 3.5. • The applicant has completed two years of high school English with a
grade of “C” or higher. • The applicant has completed high school Math I and II (or higher level
math class) with a grade of “C” or higher.
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Career and Technical Education Enrollment
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Career and Technical Education Enrollment
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College Transfer Enrollment
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College Transfer Enrollment Chart
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National Academy Foundation (NAF) The National Academy Foundation is a national network of education, business, and community leaders who work together to ensure high school students are college, career and future ready. Since 1982, NAF has been partnering with exiting high schools in high-needs communities to enhance school systems at a low cost by implementing NAF academies- small learning communities within traditional high schools.
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National Academy Foundation The National Academy Foundation is a national network of education, business, and community leaders who work together to ensure high school students are college, career and future ready. Since 1982, NAF has been partnering with exiting high schools in high-needs communities to enhance school systems at a low cost by implementing NAF academies- small learning communities within traditional high schools.
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National Academy Foundation
Weldon STEM High School Career Academies Academy of Health Sciences • Therapeutic Diagnostic (Nurse Aid) • Medical Coding and Billing Academy of Advanced Manufacturing • Automotive Systems Technology • Industrial Systems Technology • Welding Technology
Northampton County High School College and Career Academies
Academy of Engineering Industrial Systems Technology Academy of Information Technology Advertising and Graphic Design
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North Carolina Community College Contacts Wesley Beddard NCCCS Associate VP Student Learning and Success Lisa Mabe Eads NCCCS Program Coordinator
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Questions
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President’s Report 8. AACC Advancing Diversity Award Finalist
2016
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Informational Items Academic Affairs
1. Update on Default Management Plan-Monthly Status Report
January 2016
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Informational Items Academic Affairs
2. Enrollment Update 2015-16
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Enrollment Update 2015-16 • Halifax Community staff and faculty are constantly monitoring our
enrollment that is directly related to the College’s budget and ability to provide programs and services to our students and community constituents.
• Both curriculum and workforce and economic development continuing education are equally important.
• The next phase of Spring 2016 enrollment is the mini-semester, which starts on March 8, 2016.
• Currently, there are various marketing efforts underway to increase enrollments and FTE, including the outreach of the department of Workforce and Economic Development.
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Informational Items Academic Affairs
3. HCC Self-Supporting Class Policy
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HCC Self-Supporting Policy • Halifax Community College Self-Supporting Class Policy is due for
approval every three years. • The last approval date was January 31, 2012. One change in the
policy has been recommended. • The change is listed under “Direct Cost”, item “f” to change from
refreshments to “Food.” The remaining items are the same.
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Informational Items Academic Affairs
SACS-COC 5th Year Report and QEP Report Due September 16, 2016
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SACS-COC 5th Year Report and QEP Report Due September 16, 2016 Halifax Community College is preparing for the Fifth (5th) year review report. The Fifth Year Interim Report was developed to respond to the U.S. Department of Education’s requirements that accrediting bodies continuously monitor institutions. To ensure compliance, we are scheduled to submit the Fifth Year Interim Report and the Quality Enhancement Plan (QEP) Impact Report in September 2016. The Kick-off for our work was held in March 2014. Since that time teams were developed to address the 17 criteria required in the 5th Year Report. Each team has written narratives, including the QEP Impact Report, to address the SACSCOC areas; although some areas still need work. As part of the process this year, the teams were paired to read each other’s narratives for clarity and feedback. The paired-teams met in November 2015 and gave feedback to each team for enhancing the document and for greater understanding. HCC has developed a transparent and inclusive process. This process provides an opportunity for everyone at Halifax Community College to become involved and familiar with the overall operations of the college. An important outcome will be that the broader college community will understand the importance of continuous improvement and efforts to ensure the success of our students and the integrity of our college’s processes and practices.
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Informational Items Administrative Services
1. Financial Report: FY 15-16 State Expenditures through January 31, 2016
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Informational Items Institutional Advancement
1. Brick by Brick Campaign Update
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Number of Bricks Cost/Brick Number sold Remaining Bricks Brick Sales 4x8 (1600) $ 150.00 22 1581 $3,300.00 12x12 (58) $ 300.00 24 36 $7,200.00 Clip Art $ 10.00 7 $ 70.00
$10,570.00
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Informational Items Institutional Advancement
2. Calendar of Events
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Calendar of Events International Day & Food Tasting Date: Thursday, February 25, 2016
Time: 11 am The Centre@Halifax Community College
$2.00
HCC Foundation, Inc. Board Meeting Date: Tuesday, March 1, 2016
Children’s Series: The Frog Prince Tuesday, March 22, 2016
Time: 9:30 a.m. The Centre@Halifax Community College
2015 International Taste Tasting Children Series: The Frog Prince
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Informational Items Institutional Advancement
3. HCC Foundation, Inc. Fundraising for 2017 “HCC Celebrates 50 Years”
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Informational Items Student Government Association Report
President Cynthia Edwards
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SGA Elections The 2016-2017 Student Government Association election was held during the second Spring President’s Forum February 16, 2016. Shawn Fredericks was voted as President and Elijah Brown was voted as Vice President. These students will begin their offices in the fall. There are four other positions that need to be filled therefore applications will continue to be accepted for addition elections. Black History Quiz Bowl The 2016 Black History Bowl was hosted by the SGA February 8, 2016 in The Centre. Four teams participated in the event which included students, faculty, and staff. All participants received gas cards for participating. Upcoming Events The 2016 N4CSGA Spring Conference will be held April 1-3, 2016 at the Sheraton Imperial Hotel in Raleigh, NC.
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SGA Officers for 2015-2016 • Cynthia Edwards, President • Vacant Position, Vice President • Vacant Position, Secretary • Vacant Position, Treasurer • Shawn Fredericks, Public Information Officer • Vacant Position, Parliamentarian • Advisors – Jennifer Welch-Jones and Antonio Squire
