HAND BOOK ON RIGHT TO INFORMATION(Under RTI Act 2005)

ISO 9001:2000 CERTIFIED PORT

GANDHIDHAM (KUTCH) 370201

CHAPTER 1

INTRODUCTIONThe objective of the book is to provide the citizens a direction to secure access to information under the control of Kandla Port Trust to promote transparency and accountability in its working. The Port Administration has taken utmost care to provide secure information in all 16 chapters of handbook however, in case of doubt; any citizen may contact Secretary, o concerned Public Information Officer of Kandla Port Trust for clarification.

1.1

Please through light on the background of this handbook (Right to Information Act, 2005)

This handbook is prepared in consonance with the Right to Information Act, 2005. 1.2 Objective / Purpose of this hand-book

The objective of the book is to provide the citizens a direction to secure access to information under the control of Kandla Port Trust to promote transparency and accountability in its working. 1.3 Trust. 1.4 Organization of the information in this handbook. Who are the intended users of this handbook? Any citizen, who is interested in the development of the Kandla Port

The information in the handbook is organized into 16 chapters as per the index. 1.5 Abbreviations used: C.M.E. Chief Mechanical Engineer T.P. & P.R.O. Trade Promotion and Public Relations Officer C.V.O. Chief Vigilance Officer H.O.D. Head of the Department C.O.M. Chief Operations Manager S.S.O. Senior Stores Officer

CE Chief Engineer F.A & C.A.O. Financial Advisor & Chief Accounts Officer D.C. Deputy Conservator T.M. Traffic Manager C.M.O. Chief Medical Officer A.O.B. Administrative Office Building 1.6

Contact person in case some body wants to get more information on topics covered in the handbook as well as other information, procedure and free structure. Names and phone numbers of Public Information Officers are given vide chapter 8 of this manual. A request for obtaining information under sub-section (1) of section-6 of the R.I. Act, 2005 shall be accompanied by an application as per format (Annexure A) and payment of fee of Rs.10/- by way of cash against proper receipt or by demand draft or bankers cheque/Indian Postal Order payable in favour of Account Officer, Kandla Port Trust. The Public Information Officer is not bound to provide the information sought: A)If disclosure thereof would

i)Prejudicially affect the sovereignty and integrity of India; ii)Prejudicially affect the security, strategic, scientific or economic interests of India; iii)Prejudicially affect the relation with a foreign country; iv)Lead to incitement of an offence; or v)Cause a breach of privilege of Parliament or the State Legislature; vi)Harm the competent position of a third party; vii)Endanger the life or physical safety of any person or identify the source of information or assistance given in confidence for law enforcement or security purposes; or viii)Involve an infringement of copyright subsisting in a person, other than the State. B)If the same has been expressly forbidden to be published by any Court of Law or Tribunal or the disclosure thereof may constitute contempt of Court. C)If the same was received in confidence from a foreign government. D)If the same pertains to policy proposals, including records of deliberations of the Board of Trustees, Heads of Departments and other officers, provided that the decisions of Board of Trustees, etc., the reasons thereof, and the material on the basis of which the decisions were taken shall be made public after the decision has been taken, and the matter is complete or over. E)If the same pertains to any occurrence, event or matter, which has taken place twenty years before the date on which the application was made. The Public Information Officer shall also assess as to whether the information sought i)Is held by another public authority; or ii)Is more closely connected with the functions of another public authority; iii)Relate to or has been supplied by a third party, who has treated it as confidential. In case of (I) & (ii) at Para 1.6.4 above, the Public Information Officer shall give a written notice to such third party, within 5 days (Five Days) of receipt of the application, of the request and invite him to make a submission, as regards disclosure of the information sought. The Public Information Officer shall consider the submission, if any, made by that third party within 10 days (Ten Days) of issue of the notice, before taking a decision about disclosure of the information to the applicant. The Public Information Officer shall, subject to the above, call and compile the requisite information as expeditiously as possible or reject the request for the reasons specified above. For providing information, the fee shall be charged by way of cash against proper receipt or by demand draft or by bankers cheque

payable to the Account Officer, Kandla Port Trust at the following rates: a)Rupees TWO for each page (in A-4 or A-3 size paper) created or copied; b)Actual charge or cost price of a copy in larger size paper; c)Actual cost or price for samples or models; d)Rupees FIFTY per diskette or floppy/CD; for information provided in diskette or floppy/CD. e)For information provided in printed form at the price fixed for such publication or rupees two per page of photocopy for extracts from the publication; and f)For inspection of records, no fee for the first house; and a fee of rupees five for each fifteen minutes or fraction thereof, thereafter. g)Postal charges of Rs.50/- (Rupees Fifty only) up to 200 grams for outside Gandhidham/Kandla Complex and Rs.20/- (Rupees Twenty only) for local dispatch shall be charged extra for sending the information by post. The Public Information Officer shall send intimation to the applicant in the format given in Annexure C informing him of the amount of further fees for the supply of information. On receipt of the further fees, the Public Information Officer shall furnish intimation to the applicant at an early date and in any case within thirty days of receipt of the application. However, the period intervening between the issues of the communication referred above and receipt of the further fees shall be excluded for the purpose of calculating the period of thirty days. First appeal against the decisions of the Public Information officer shall lie with the Deputy Chairman, Kandla Port Trust, who shall decide the same within 30 days (Thirty Days) of receipt thereof. The first appeal shall be made on plain paper in the format as at Annexure D. Every order passed by the appellate authority shall be communicated to the applicant as well as the concerned Public Information Officer against whose order the appeal was preferred. Every Public Information Officer shall maintain a register, in the format given in Annexure E, in respect of the applications received for seeking the information under the Right to Information Act, 2005.

KANDLA PORT TRUST

Annexure A

Format of Application form under the Right to Information Act, 2005 To The Public Information Officer, Kandla Port Trust, (Name of department/PIO and address) (1) Full name of the applicant Address Telephone No. if any e-mail address, if any : : : : :

(2) (a) (b) (c) (3)

Citizenship with valid proof

4)Particulars of information required (i) Subject matter of information :

(ii) Period to which the information relate (iii) Description of the information required (iv) Whether the information is required by post or in person 5)Whether Below Poverty Line (i) If yes, proof thereof

: : : : Yes / No

ii)If no, mode of payment of Fee of Rs._______ Cash or D/D or Pay Order No.___________________ dated _____________ DA: Place Date Signature of applicant D/D or Pay order or Cash Receipt of Rs.10/OR proof of below poverty line

For Office Use only 1. (a) Date & Time of Receipt of Application : (b) Application Reference No. 2. (a) Date of forwarding to other person/ department for report (b) Time-limit set for receipt of report (c) Date of receipt of report 3. (a) Estimated cost of providing information sought (b) Date on which additional fees sought (c) Date of receipt of additional fees 4. : : : : : : :

Whether the exemptions detailed in the RTI Act, 2005 are attracted. If yes, please specify : Date on which the applicant was provided With the information sought OR Date of communication of rejection of the request Signature of Public Information Officer:

5.

6.

Annexure B KANDLA PORT TRUST Format of letter intimating transfer of an application From (Designation & Address of the Public Information Officer) Date To (Name & Address of the applicant) Sir, Sub: Application Dated________ Reference Number ______

Please refer to your application-dated ___________________ addressed to the undersigned requesting to provide information on _____________________________________. The above information is held by another public authority. Hence, your application is being forwarded to____________________________(name and address of the public authority to whom the application is being transferred. 2.The inconvenience caused is regretted.

Yours faithfully,

(Name & Signature of PIO) Copy, together with the application referred to above, in original forwarded to: (Name and address of the public authority to whom the application is being transferred). Encl: As above

(Name & Signature of PIO)

ANNEXURE C KANDLA PORT TRUST Format of letter seeking payment of additional fee From (Designation & Address of the Public Information Officer) To (Name & Address of the applicant) Sir, Sub: (Designation & Address of the Public Information Officer) Date To (Name & Address of the applicant) Sir, Sub: Application Reference Number _______Dated______ Please refer to your application dated _______________ addressed to the undersigned requesting to provide information on ________________ . The above information is being readied to be supplied to you. The additional fee for supplying this information to you amounts to Rs. ______ as detailed hereunder: 2. You are requested to pay the fee at this office by Demand Draft or Pay Order at the earliest. Alternatively, the additional fee may be paid by cash to the FA&CAO, Kandla Port Trust, Gandhidham. 3. You are advised to make the payment on or before ___________________*. If you wish to review the decision as to the amount of fees charged, you may make an appeal to the Dy. Chairman, Kandla Port Trust, within 15 days of issue of this communication. Date

3.Kindly quote the Application Reference No. mentioned above in all the future correspondence, etc. Yours faithfully, (Name & Signature of

PIO) *15 days of issue of the letter

Annexure D KANDLA PORT TRUST Format of Appeal under Section 19(1) of the Right to Information Act - 2005 From (Applicants name and address) To, The Dy. Chairman, Kandla Port Trust, Administrative Office Building, P.O. Box No. 50, Gandhidham (Kutch) 370 201 (1) (2) (3) (4) (5) (6) Name & Address of the Appellant Application Reference No., if available Name of the Public Information Officer : : : Date

Date of receipt of the order appealed against : Last date for filing the appeal Particulars of information sought a) Nature and subject matter of the information required b) Name of the office/department to which the information relates to (c) Nature of Appeal : : : : : : :

(7)

The grounds for appeal

:

Place: Date: Appellant

Signature of the

DECLARATION I, ___________________________(Name of the appellant), son/ daughter/wife of ______________________ hereby declare that the particulars furnished in the appeal are, to the best of my knowledge and belief, true and correct and that I have not suppressed any material facts. Place: Date: Appellant Signature of the

Annexure E KANDLA PORT TRUST Format of Register maintained under the Right to Information Act, 2005

Application Reference No. & Date (1)

Name & Address of the applicant (2)

Details of information sought (3)

Particulars of action/decision taken and date thereof (4)

Whether appeal filed if yes, date (5)

Remarks, if any (6)

CHAPTER-2 PARTICULARS OF ORGANISATION, FUNCTIONS AND DUTIES

Please refer our website www.kandlaport.com

CHAPTER-3

POWERS AND DUTIES OF OFFICERS AND EMPLOYEES OF KANDLA PORT TRUST

ADMINISTRATIVE POWERS CHAIRMAN / DY.CHAIRMAN / HEADS OF DEPARTMENTS CHAIRMAN Head of the organization Appointing authority for Class I and Class II Posts of Port. Chairman of the Board of Kandla Port Trust. Disciplinary authority for Major Penalties in respect of Class-I and II officers. Appellate authority in respect of cases where Dy. Chairman acted as Disciplinary / Competent Authority. HEADS OF THE DEPARTMENTS Deputy Head of the Head of the Organization Department and monitors various Disciplinary authority in Functions of the respect of Class-III & IV Department. Employees in the absence of regular HoD. Personnel matters of officers and staff of Also appellate authority the department. for Class-III & IV Employees Acts as appointing & Disciplinary Authority Disciplinary authority for Class III and IV for Employees. Minor penalties in respect of Class-I & II Officers of KPT. Selecting authority for Class II posts of the Port. DEPUTY CHAIRMAN

FINANCIAL POWERS BOARD / CHAIRMAN / DY. CHAIRMAN NATURE OF BOARD WORK Entering into Full powers contract (Plan & non-plan) CHAIRMAN/DY. CHAIRMAN Chairman Rs.5 crore for Plan & Non-plan works. Dy. Chairman Rs.3 crore for Plan & Non-plan Works Chairman: Rs.5 crore for Plan & Nonplan works. Dy. Chairman: Rs.3 crore for Plan & Non-plan Works

Charge expenditure Rs. 50 crore for new to capital projects and Rs.100 crore for replacement under plan schemes. Sanction plan works Full powers Chairman: Rs. 5 crore Dy. Chairman: Rs. 3 crore. Sanction non-plan Full powers Chairman: Rs. 2 crore works Dy. Chairman: Rs. 1 crore NATURE OF WORK To enter into contract (Plan & non-Plan) To Charge expenditure to capital (Plan & non-Plan) To sanction works: - Plan - Non-Plan Vetting of proposals / bills / tenders\ Cheque signing EXTENT OF POWER CE / CME / DC : Rs. 50 lakhs.

FINANCIAL POWERS HEAD OF DEPARTMENTS / DEPUTY HoDs i. ii. iii. iv. v.

CE / CME / COM: Rs. 50 lakhs. CE / CME / COM / DC: Rs, 15 lakhs Full powers to FA&CAO & Rs. 5 15 lakhs for Sr. Dy. FA&CAO up to Rs.10 lakhs for FA&CAO / Sr. Dy. FA&CAO More than Rs.10 lakhs Joint Signatory for FA&CAO alongwith Sr. Dy. FA&CAO. Up to Rs. 2 lakhs for CMO

Procurement of Medicines

DUTIES AND RESPONSIBILITIES Designation DEPUTY CONSERVATOR TRAFFIC MANAGER Duties and responsibilities Conservation of Port waters, planning and monitoring of Pilotage, Maintenance dredging, Hydrographic surveys, Fire services, Navigational aids Planning and monitoring of cargo handling operations viz. Allotment of berths, Allotment of hooks, Arranging for cargo handling operations including Labour engagement, Allotment of transit and storage facilities, Monitoring performance of vessels,

CHIEF MECHANICAL ENGINEER CHIEF ENGINEER

SENIOR STORES OFFICER

Arranging for rail movement of cargo to and from the stack yards in co-ordination with the Railways Attending to the inspection of docks, railway yards, and initiate measures for improving the performance. Appraisal of vessels performance on daily basis to Chairman/Dy. Chairman and resolve any co-ordination issues with relevant departments. Issue of licenses with respect to stevedoring, ship repairing, ship chandelling and license etc. Planning, procurement, installation and operation, maintenance and repairs of equipment in Port workshop, Dock yard workshop, Mobile Crane complex, Electrical Maintenance, Motor Vehicles Section, Floating Crafts Section, Floating Dry Dock. Planning, development and maintenance of Civil Engineering infrastructure including construction and maintenance of Jetties, Wharves, Ware Houses, Buildings, Bridges, Roads & Drains, Break waters, Water supply, Railway system including laying and maintenance of Railway tracks, Environmental issues including sewage treatment plant and estate matters. Procurement of materials, Stocking, issue of materials to internal departments, Disposal of scrap / surplus / second hand items

FINANCIAL ADVISER & CHIEF ACCOUNTS OFFICER

SECRETARY

CHIEF MEDICAL OFFICER

SENIOR LABOUR OFFICER

Collection and accounting of Trusts receipts, Scrutiny of works estimates, tenders and agreements and passing of bills for works done. Process proposals for procurement of stores Pre-audit and arranging payment of pay and allowances and advances. Analytical study of costs, fixation of rates Borrowings and investments of funds and reserves. Maintain the accounts of all capital assets. Check the initial accounts of the Departments. Maintain provident fund accounts. Remittance of Income Tax, Insurance premia Scrutinize the proposals of Departments for creation of posts and work-study. Establishment and Personnel matters of Class I & II Officers of the Port and Class III & IV staff of the Personnel Department. He liaison with the Ministry on Personnel & I.R. matters. Public relations, Legal matters, maintenance and allotment of auditorium and stadiums at sports complex, maintenance and allotment of port guesthouses, board matters, signing of vakalats and affidavits and agreements and implementation of official language, issue of photo identity cards. Looking after the overall management and administration of the Hospitals at Gopalpuri, Kandla and Dispensaries at Adipur and OOT Vadinar, which includes General Administration and Hospital Administration. Providing medical facilities to the working employees and their dependent family members and the retired employees and their spouses. Procurement of medicines and surgical equipment. Industrial relations, Union matters, conciliations, adjudications.

CHAPTER 4 RULES, REGULATIONS, INSTRUCTIONS, MANUAL AND RECORDS FOR DISCHARGING FUNCTIONS

KANDLA PORT EMPLOYEES SERVICE REGULATIONS 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Kandla Port Employees (Allotment of Residence) Regulations, 1964 Kandla Port Employees (Temporary Service) Regulations, 1964 Kandla Port Employees (Leave Travel Concession) Regulations, 1964 Kandla Port Employees (Conduct) Regulations, 1964 Kandla Port Employees (Recruitment, Seniority & Promotion) Regulations, 1964 Kandla Port Employees (Study Leave) Regulations, 1964 Kandla Port Employees (Leave) Regulations, 1964 Kandla Port Employees (General Provident Fund) Regulations, 1964 Kandla Port Employees (Classification, Control & Appeal) Regulations, 1964 Kandla Port Employees (Authorisation of Pilots) Regulations, 1964 Kandla Port Employees (Grant of Rewards to Watch & Ward Staff) Regulations, 1968 Kandla Port Employees (Welfare Fund) Regulations, 1965 Kandla Port Employees (Plot Allotment Committee) Regulations, 1965 Kandla Port Employees (Committee Procedure) Regulations, 1965 Kandla Port Employees (Acceptance of employment after retirement) Regulations, 1976 Kandla Port Employees (Festival Advance) Regulations, 1976 Kandla Port Employees (Reimbursement of Tuition Fee) Regulations, 1966 Kandla Port Employees (Class III & IV) Special Contribution to contributory Provident Fund Regulations, 1967 Kandla Port Employees (House Building Advance) Regulation 1978 Kandla Port Employees (Medical Attendance) Regulations, 2000 and Kandla Port Trust Retired Employees (Contributory Outdoor & Indoor Medical Benefits) Scheme, 1996. Central Public Works Department (CPWD) Manuals Central Public Works Department A Code Central Public Works Department D Code

LIST OF ACTS: 1. 2. 3. 4. 5. 6. 7. 8. Indian Ports Act 1908 Major Port Trusts Act 1963 Industrial Disputes Act 1947 Merchant Shipping Act 1968 Contract Labour Regulations and Abolition Act 1970 Trade Unions Act 1926 Payment of Wages Act 1936 Payment of Gratuity Act 1972

9. 10. 11. 12.

Gujarat Factory Rules 1960 Workmans Compensations Act 1923 Indian Contract Act 1872 The Right to Information Act 2005

LIST OF RULES: 1. 2. 3. 4. 5. 6. 7. 8. Fundamental Rules & Supplementary Rules Major Port Trusts (Adaptation of Rules) Regulations, 1964 Major Port Trusts (Procedure at Board Meetings) Rules 1981 Major Port Trust (Payment of Fess and Allowances to Trustees) Rules 1981 Harbour Craft Rules CCS Pension Rules GPF, Medical Attendance, HBA Rules. C.S. (M.A.) Rules

These documents are under the control of the following and can be had on written request, which will be decided on a case-to-case basis. 1.Secretary, Kandla Port Trust, Gandhidham 370 201 2.Law Officer, Kandla Port Trust, Gandhidham 370 201

CHAPTER 5 PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THERE OF.5.1 & 5.2 The Kandla Port Trust Board which is the policy making body has representation from Workers, User Agencies, Defense, Railways, Customs besides on the other interests. All policies relating to Industrial Relations in respect of Class-III & IV, Policies with respect to cargo handling operations are discussed with Labour Unions / Trade where their interests are attracted as a part of decision making process before agenda items are set for the deliberations in Board of Trustees meeting of the Kandla Port Trust.

CHAPTER 6

A STATEMENT OF CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL

KANDLA PORT TRUST INFORMATION ABOUT THE OFFICIAL DOCUMENTS SL. NO. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. NAME OF THE DOCUMENT Annual Administration Report Revenue Budget Capital Budget Schedule of Staff Scale of Rates Delegation of Powers Berthing Programme/List Port View Recruitment Rules Recruitment Policy Matters relating to Establishment and personnel Trade Union check off results Land policy guide lines issued by the Government of India Tender documents of Civil works including NIT, Revision, Amendments etc. PROCEDURE TO OBTAIN THE DOCUMENT Written Request Written Request Written Request Written Request Written Request Written Request Written Request Written Request Written Request Written Request Written Request Written Request Written Request Hosted on KPT website HELD BY/ UNDER CONTROL OF Secretary FA&CAO FA&CAO Secretary Traffic Manager Secretary Traffic Manager Traffic Manager Secretary Secretary Secretary Secretary Secretary Chief Engineer

CHAPTER 7 A STATEMENT OF BOARDS, COUNCILS, COMMITTEES, AND OTHER BODIES CONSTITUTED AS ITS PART The information to be uploaded very soon

CHAPTER 8

THE NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS

KANDLA PORT TRUST In exercise of the powers conferred by sub-section (I) of Section 5 and sub-section (1) of Section 19 of THE RIGHT TO INFORMATION ACT, 2005, the following Officers are designated as Public Information Officers (PIOs) and Asstt. Public Information Officers (APIOs) and Appellate Authorities for Kandla Port Trust, Gandhidham. Deputy Chairman & APPELLATE AUTHORITY Public Information Officer Sl. No. Name Designation Telephone/ Mobile No. Subject matter

1

Mr. Manorangan Kumar, I.E.S. Capt. B. Secretary Tewari Mr. Deepak Jain Mr. Md. Feroz Hussain Mr. P. B. Thengadi Capt. H. K. Sibal Deputy Secretary (Estate) Deputy Secretary (Personnel) Deputy Secretary (General) Deputy Conservator

Deputy Chairman & Appellate Authority (O) 233172 (R) 231939 (Mb) 9825227035 (O) 221758 (R) 234218 (Mb) 9825225963 (O) 231854 (R) 234730 (Mb) 9825227480 (O) 221375 (R) 238372 (Mb) 9879012259 (O) 233585 (R) 232806 (Mb) 9825227043 Board matters, Port visits, Personnel and Industrial relations, employees grievances. All matters dealt with in his Section and as given by Secretary. All matters dealt with in his Section and as given by Secretary. All matters dealt with in his Section and as given by Secretary. Marine Operations, fire fighting, maintenance dredging, marine survey, pilotage and issues of licenses for Marine Operations.

2 3 4 5

6

Mr. B. K. Makwana Mr. B. G. Somaiya

Chief Engineer

(O) 233192 (R) 226033 (Mb) 9825227243

7

Superintendent Engineer (P)

8

Mr. A. K. Gadkari

Chief Mechanical Engineer

9

Mr. K. C. Shah

Additional Chief Mechanical Engineer

10

Mr. H. C. Venkatesh

Traffic Manager

Issues related to Construction and Maintenance of the Assets, Procurement of Stores. (O) 233569 In the absence of Chief (R) 252675 Engineer/PIO, looking after (Mb) 9825325390 the current duties of PIO in addition to his own and applications received and as given by the Chief Engineer. (O) 270632 Annual maintenance (R) 261295 contracts, issues relating to (Mb) 9825227037 procurement of Marine vehicles, maintenance of Electrical installations Marine vehicles, Cranes, etc. (O) 270426 In the absence of Chief (R) 242036 Mechanical Engineer/PIO, 9825235196 looking after the current (Mb.) duties of PIO in addition to his own and applications received and as given by the Chief Mechanical Engineer. (O) 270625 Shipping, Commercial & (R) 235100 Operational issues, Railway (Mb) 9825227076 Operational and Commercial issues. Tariff related issues and matters relating to issue of licenses and allotment of storage space.

11

Mr. Mukesh S. Balani

Additional Traffic Manager

(O) 270644/270357 (Mb) 9825227047

12

Mr. Suresh Babu

Deputy Traffic Manager (G)

(O) 270324 (R) 234918 (Mb) 9825227049

13

Mr. A. Krishnan Dr. C. M. Joshi

14

Financial Adviser and Chief Accounts Officer Chief Medical Officer

(O) 220047 (R) 223854 (Mb) 9825227036 (O) 232288 (R) 234598 (Mb) 9825505795

In the absence of Traffic Manager/PIO, looking after the current duties of PIO in addition to his own and issues pertaining to Cargo Handling Division and Shipping of Traffic Department. In the absence of Traffic Manager/PIO, looking after the current duties of PIO in addition to his own and issues pertaining to Cargo Storage and Establishment of Traffic Department. Financial performances, accounting systems, Pension grievances. Overall management and administration of the Hospitals at Gopalpuri and Kandla, Adipur Dispensary and Health Centre at OOT Vadinar. Providing medical facilities to the working employees and their dependent family members and the retired employees and their spouses. In the absence of Chief Medical Officer, looking after the current duties of C.M.O. in addition to his own for providing Medical treatment and facilities to the Port employees.

15

Dr. A.K. Tilwani

Senior Medical Officer

(O) 220072 (R) 221161 (Mb) 9825236167

16

Dr. G. S. Rao

Chief Operations Manager

(O) 02833-256749 256280 (R) 256522 (Mb) 9825212360

In respect of matter pertaining of O.O.T. Department at Vadinar

Asstt. Public Information Officers 1 Mr. Ravi P. A. Maheshwari C.M.E. (Kandla) to (O) 270184 (Mb) 9426737553 To receive the applications and appeals on behalf of Secretary, FA&CAO, DC, CE CMO and COM-OOT (PIOs) and forward to the respective (PIOs) as per the provision under Section 5(2) of RTI Act, 2005 To receive the application and appeals on behalf of Traffic Manager, Chief Mechanical Engineer, Chief Operation Manager, OOT, Chief Medical Officer (CPIOs) and forward the same to concerned CPIOs as per the provision under Section 5 (2) of RTI, Act, 2005.

2

Shri Sanjay Bhaty (Gandhidham)

TP&PRO 02836-222055 (R) and BDC (Mb) 9825227039 (I/c)

3

Mr. J. J. Pathak

Executive Engineer OOT Vadinar

(O) 02833-256749 (O) 02833-256280 (R) 0288-2754299 (Mb) 9825212360

To receive the applications and appeals on behalf of Chief Operations Manager, Secretary, FA&CAO, Deputy Conservator, Chief Engineer, Traffic Manager, Chief Mechanical Engineer and Chief Medical Officer (CPIOs) and forward it to concerned CPIOs as per the provision under Section 5 (2) of RTI Act, 2005.

2. A person desiring to obtain any information under the Act in respect of any of the subject matter specified in Column (5) shall make a request in writing or through electronic means accompanying such fee as may be prescribed to the concerned Public Information Officer / Asstt. Public Information Officer indicated in Column (2). 3. In pursuance of Section 19(1) of the Right to Information Act, Shri Manoranjan Kumar, Deputy Chairman is, hereby appointed as Appellate Authority. His Telephone No. are (02836) 234121 - 236323. He shall deal with appeals preferred by the person whose request for information is rejected by the PIO/APIO. 4. The main features along with the Job Description of the designated Public Information Officers (PIOs) and Appellate Authorities shall be as under:

Job-description of the designated Public Information Officers (PIOs) a. To receive applications from persons seeking information in writing or through electronic means in English or Hindi, in which the application is being made, accompanying such fee as may be prescribed under sub-section (1) of Section 6 of the Act and to render reasonable assistance to the persons seeking information accessible under sub-section (I) of Section 2 of the Act; b. To transfer the application requesting for an information which is held by another public authority or the subject matter of which is more closely connected with the functions of another public authority and inform the applicant immediately and in no case later than Five (05) days from the date of receipt of the application about such transfer under sub-section (3) of Section 6 of the Act; c. To seek assistance of any other officer as he or she may consider necessary for the proper discharge of his or her duties; d. To dispose of the requests made under sub-section (1) of Section 7 of the Act, as expeditiously as possible, and in any case within Thirty (30) days of the receipt of the request by either providing the information on payment of such fee as may be prescribed or reject for any of the reasons specified in sections 8 and 9 of the Act. Job description of the designated Appellate Authorities: To dispose of the appeal preferred by any person, who does not receive a decision within the time specified in sub-section (1) or clause (a) of sub-section (3) of section 7, or is aggrieved by a decision of the Public Information Officer (PIOs), within 30 (thirty) days of the receipt of the appeal or within such extended period not exceeding a total of 45 (forty five) days from the date of filing thereof, as the case may be, for reasons to be recorded in writing. 5. The text of the Right to Information (RTI) Act, 2005 is available on the Website of the Ministry of Personnel, Public Grievances, and Pensions at the URL http://www.persmin.nic.in 6. Similarly Information of general interest including services offered pertaining to Kandla Port Trust could be accessed from the website at URL : http://www.kandlaport.com

CHAPTER 9

PROCEDURE FOLLOWED IN DECISION MAKING PROCESS

Allotment of Port Lands Guide line / Direction, if any Govt. Guidelines issued from time to time Process of Execution Tender process Designation of the Officers involved Chairman / KPT Board / Ministry in decision making Contact information of above Furnished in Chapter 10 mentioned officers If not satisfied by the decision, where Chairman / Dy. Chairman, Kandla and how to appeal Port Trust, Gandhidham Allotment of berths Guide line / Direction, if any As per the instructions for priorities received from the Govt., and as per the procedure decided during the meetings with the trade from time to time Process of Execution Allotments will be decided during the daily berthing meetings with the trade Designation of the Officers involved Traffic Manager along with other in decision making Senior Officers of the Traffic Department Contact information of above Furnished in Chapter 10 mentioned officers If not satisfied by the decision, where Chairman / Dy. Chairman, Kandla and how to appeal Port Trust, Gandhidham Granting fresh license / renewal for storage space Guide line / Direction, if any First come first serve basis depending on the arrival date of the vessel. Process of Execution By written application from the party Designation of the Officers involved Traffic Manager in decision making

Contact information of above Furnished in Chapter 10 mentioned officers If not satisfied by the decision, where Chairman / Dy. Chairman, Kandla and how to appeal Port Trust, Gandhidham Guide line / Direction, if any Provisions of the MPT Act, 1963 and the rules & regulations framed there under Process of Execution License is issued subject to fulfillment of the conditions laid down Designation of the Officers involved Traffic Manager or the concerned in decision making Senior Officer of Traffic Department Contact information of above Furnished in Chapter 10 mentioned officers If not satisfied by the decision, where Chairman / Dy. Chairman, Kandla and how to appeal Port Trust, Gandhidham Allotment of quarters Process of Execution Employee has to make an application in the prescribed proforma to the Deputy Secretary (General), through concerned HoD. It will be registered in the seniority list. Subject to vacancy and seniority quarters are allotted. Designation of the Officers involved Chairman / Dy. Chairman /Dy. in decision making Secretary (General) Contact information of above Kandla Port Trust, Gandhidham mentioned officers If not satisfied by the decision, where Chairman / Dy. Chairman, Kandla and how to appeal Port Trust, Gandhidham

CHAPTER 10

DIRECTORY OF

OFFICERS AND EMPLOYEES

ADDRESS: ADMINISTRATIVE OFFICE BUILDING, POST BOX NO. 50, GANDHIDHAM (KUTCH) -GUJARAT- 370 201 STD CODE: 91 02836 FAX: 232040 kpt@kandlaport.com E.MAIL: PHONE NUMBER OFFICE RESIDENCE 233001 233002 234601 234121 234113 236323

1 2

Shri A Janardhana Rao Shri Manoranjan Kumar, IES

CHAIRMAN DEPUTY CHAIRMAN

IMPORTANT CELL PHONES / MOBILE PHONE NUMBERS 1 2 3 4 5 6 7 8 9 10 11 12 Shri Shri Shri Shri Shri Shri A Janardhana Rao Manoranjan Kumar, IES B Tewari A Krishnan H C Venkatesh A K Gadkari Chairman Dy. Chairman Secretary FA&CAO Traffic Manager Chief Mechanical Engineer Chief Engineer (I/C) Deputy Conservator Chief Medical Officer Chief Operations Manager Harbour Master Sr. Commandant

9825227035 9825227036 9825227076 9825227037 9825227243 9825227043 9825505795 9825212360 9825227283 9825227282

Shri B K Makwana Capt. H K Sibal Dr. C M Joshi Dr. G S Rao Capt. D S Katoch Shri Tedi Singh

13 14 15 16 17 18 19 20 21 22 23 24

Shri Sanjay Bhatty Shri Shri Shri Shri Shri Shri Shri Shri B G Somaiya D D Somaiya Manoranjan Sen N B V Ramana Rao Deepak Jain Md. Feroz Hussain P B Thengadi Mukesh S Balani

Shri Suresh Babu Shri K C shah Dr. A K Tilwani

T.P. & P.R.O. & I/C B.D.C. Supdt. Engineer (P) Supdt. Engineer (C) Dy. FA&CAO Dy. Director (EDP) Sr. Estate Manager Dy. Secretary (P) Dy. Secretary (G) Additional Traffic Manager Dy. Traffic Manager Addl. Chief Mech. Engineer Senior Medical Officer PERSONNEL

9825227039 9825325390 9825227203 9426968985 9825505620 9825225963 9825227480 9879012259 9825227047 9825227049 9825235196 9825236167

1 2 3 4 5 6 7 8 9 10

Shri Balendu Tewari Shri Shri Shri Shri Shri Shri Shri Shri Shri Md. Feroz Hussain P B Thengadi Deepak Jain V Murlidharan K O Mathew K C Vyas Suresh Balan Joy Mathew Y K Singh

Secretary Dy. Secretary (P) Dy. Secretary(G) Dy. Secretary (E) P.S. to Chairman P.A. to Chairman Estate Manager Asstt. Secy (P) Asstt. Secy (G) Sr. Labour Officer

PHONE NUMBER OFFICE RESIDENCE 233172 231939 231854 221375 221758 233001 233001 221806 220051 221679 223828 234730 238372 234218 236990 232317 228703 237661 234691 231369

11 12 13 14 15 16

Shri A B Pradhan Shri A. Brahmbhatt Shri J K Chauhan Shri B C Hedaoo Shri A B Dave Smt. Kusum Sonpar

Labour Officer Vigilance Officer A.E.M. A.E.M. Librarian Hindi Officer FINANCE

270872 220352 221598 222535 221233 221698

238643 237512 233972 228877 230962

1 2 3 4 5 6 7

Shri A Krishnan Shri K G Asnani Shri R S Singh Shri R V Rajwani Kum. Rajshree Dabke Shri Manoranjan Sen Shri N B V Ramana Rao

FA&CAO P.A. to FA&CAO Dy. FA&CAO Dy. FA&CAO Dy. FA&CAO Dy. FA&CAO Dy. Director (EDP)

PHONE NUMBER OFFICE RESIDENCE 220047 223854 220047 220543 220214 235242 221648 239623 263540 239250 226112 236460 232360 234116

MARINE DEPARTMENT PHONE NUMBER OFFICE RESIDENCE Deputy Conservator 233585 232806 PA to D.C. Harbour Master Flotilla Supdt. Dy. Hyd. Engineer 220235 270201 270280 270277 229225 234374 220805 227927

1 2 3 4 5

Capt. H K Sibal Smt. Ponnamma Skaria Capt.D S Katoch Shri I D Bhagchandani Shri M R Thilakan

CIVIL ENGINEERING DEPARTMENT PHONE NUMBER OFFICE RESIDENCE 233192 226033 233569 229021 220038 220429 252856 228777 252624

1 2 3 4 5

Shri B K Makwana Shri Shri Shri Shri B G Somaiya D D Somaiya R Murugodoss N M Parmar

Chief Engineer S.E.(P) S.E.(C) XEN (Design) XEN(Harbour)

6 7 8 9 10 11 12 13 14

Shri Shri Shri Shri Shri Shri Shri Shri Shri

M N Tewani N K Khushalani M S Darji B. Rajendra Prasad C M Manwar K R Tank B H Gehani M H Makati Sanjay P Mehta

XEN (Road) XEN (C-I) S.S.O. Sr. Engineer (P/L) XEN (C) XEN (P) XEN (TD) P. A. to C E (Tech) P. A. to C E

236165 270787 234114 220013 270419 270266 223912 220016 220050

222056 260964 223275 232880 229164 231833 220484 237513 240402

TRAFFIC DEPARTMENT PHONE NUMBER OFFICE RESIDENCE 270625 235100 270246 270270 270324 270460 239113 263006 234918 226276

1 2 3 4 5

Shri H C Venkatesh Shri C Yohanan, Shri M S Balani Shri Suresh Babu Shri L H Gulrajani

Traffic Manager P.A. to T.M. Add. Traffic Manager Dy. Traffic Manager Safety Officer

MECHANICAL ENGINEERING DEPARTMENT PHONE NUMBER OFFICE RESIDENCE 270632 261295 270184 270426 270354 271010 270497 270209 242036 265781 229038 222771 229345

1 2 3 4 5 6 7

Shri A K Gadkari Shri Shri Shri Shri Shri Shri Ravi Maheshwari K C Shah L N Punjwani P. S. Pathan J K Verma A Ganeshan

CME P.A. to CME Addl. CME XEN(M) XEN(EP) XEN(DD) XEN (E)

MEDICAL DEPARTMENT PHONE NUMBER OFFICE RESIDENCE 232288 234598 20072 238813

1 2

Dr. C M Joshi Shri M Y Chacko

C.M.O. P.A. to C.M.O.

3 4 5 6 7 8 9 10 11

Dr. A K Tilwani Dr. (Mrs.) Kalindi R Gandhi Dr. (Mrs.) Manju Tilwani Dr. S C Sharma Dr. Mahesh P. Bapat Dr. S B Suryawanshi Dr. Anil J Chellani Dr. (Mrs.) Rekha Bambhania Dr. Ravindra Malik

Sr. Medical Officer Sr. Medical Officer Sr. Medical Asstt. Officer Asstt. Officer Asstt. officer Sr. Medical Asstt. officer Asstt. Officer

220072 220072

221161 234291 221161 233199 231369 233099 270326 270326 270156

Officer 220072 Medical 220072 Medical 220072 Medical 220072 Officer 270633 Medical 270633 Medical 270633

OFF SHORE OIL TERMINAL, VADINAR

STD CODE: JAMNAGAR 0288, VADINAR 02833 PHONE NUMBER OFFICE RESIDENCE 256749 256522 256280 256280 2751667 256576 2754299 256439 256746 256556 256728 256585 256748 2750161 256313 256706

1 2 3 4 5 6 7 8

Dr. G S Rao Shri T O Koshy Shri J J Pathak Shri P M Hodar Shri K T Bulchandani Shri D Balchandran Shri S M Vaishnani Dr. Sunilkumar T

C.O.M. P.A. to C.O.M. XEN (Project) XEN (Civil-I) XEN (M&E) Accounts Officer AXEN (Civil) AMO (OOT)

For further details, the Business Development Cell located on the first floor of administrative office building, Gandhidham may be contacted.

CHAPTER 11

THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICER AND ITS EMPLOYEES, INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN REGULATIONS.

SL NO 1 2

SCALE OF PAY 22500-600-27300 20500-500-26500

CATEGORY Chairman Dy. Chairman

MEAN MONTHLY REMUNERATION 48612 38655

ADMINISTRATION SL NO 1 2 3 4 5 6 SCALE OF PAY 18500-450-23900 17500-400-22300 16000-400-20800 14500-350-18700 13000-350-18250 10750-300-16750 CATEGORY MEAN MONTHLY REMUNERATION 39208

7

9100-250-15100

8

8600-250-14600

CE/CME/DC/Secretary/TM/FA &CAO/COM Addl. CME/HM/ S.E Marine Engr (Gr-I)/ HE/ Pilot /CMO Engr. Incharge (Dredge)/ Dredger Chief Officer-Tug Master (Gr.I) XEN/ SSO/ Sr. Engr (PL)/ 26119 Marine Engr (Gr.-II)/ Dredger Chief Officer-Tug Master (Gr.II)/ Dy.HE/ Sr. Hydrographic Surveyor/ Dy. Secretary / SLO/ DTM/Dy. FA&CAO/ DD (EDP)/SMO AXEN/Cartographer/Hyd. 23220 Surveyor/ Asstt. Secretary/ EM /Labour Officer/ Hindi Officer/TP&PRO/PS to Chairman / ATM/ Safety Officer / AO/ SAP/AMO AEN, PA to CE/PA to CME/PA 22220 to DC/ PA to Dy. Chairman /AEM/PA to Secretary / Librarian/ Scientific Officer / Asstt. Architect/ APO/ AE(S&I) / Second Engineer/ Second Officer/ Flotilla Supdt. /FCSO/ Vigilance Officer/ AMM/SRO/PA to TM/ AAO/ DEOP /PA to FA&CAO/EE/ PA to CMO/ PA to COM/ Shift Engr./ Office Supdt./ Jr.Engr(Gr-I)/Sr. S.A./ 17261 Head

9

6170-230-7320-24511975

Draftsman/ Asstt. Foreman (Marine)/Supervisor (Naval Aid)/ Shipwright Foreman/Electrical Foreman /Asstt Cartographer/Asstt Hyd. Surveyor/Berthing Supervisor/ Dredger Asstt (Marine)/Mate (Harbour Craft)/Master 1st Class (inland)/Sr. Hindi Translator/ Legal Astt/ PRA/ Photographer / Traffic Inspector/ Cost Analyst/ Superintendent/ 10 5500-200-6100-22011380 Head Clerk/Jr. Engr/Head 16102 Draftsman/Sr. Draftsman/ D.A./ Sr. Technical Asstt. /SSK/Sr. Stenographer/ Mechanical Driver/Dy. Foreman (Ele.)/Sr. Echo Technician/ Asstt. Flotilla Supervisor/Labour Welfare Inspector/ Head Master (Secondary Section)/ Estate Inspector/ Shed Master/Warehouse Keeper/ Research Asstt/ Cashier/ Input-Output Sup. Cum Prog. Asstt/ Sr. Laboratory Technician/ Assistant/Sr. Draftsman/ 15159 Technical Asstt./ Chargeman (Water Supply)/Plumber (Senior)/ Sr. Sanitary Inspector/ Sanitary Inspector/Store Keeper/ Boiler Tindal/Driver-1st Class/Diesel Mechanic / Electrician/Sr. Electrician/ Leadingman (MS &FS)/ Driver/Sr. Light House (Mechanic)-(Keeper)/ Instrument Technician/Asstt. Foreman/Radio Radar Technician / Auto Cum Diesel Mechanic/Inspector (Auto) /

11

5000-150-5450-20010850

12

4640-140-5760-1709500

Auto Electrician/Dy. Fire Officer/Scientific Asstt (Metrological) / Echo Technician /Surveying Recorder /Jr. Stenographer /Signal Supdt./ Head Time Keeper/Hindi Translator/ Secondary Teacher/ Physical Education Teacher/Head Master (Primary Section)/Sr. Asstt. Teacher/ Inspector (Vigilance)/Sub Engr (Survey) / Inspector (Intelligence) (W&W)/ Statistical Asstt/ Cost Asstt/ Operator Cum In-Output Asstt/ Nursing Sister/Sr. Pharmacist cum Store Keeper/X-Ray Technician/ Laboratory Technician/ Physiotherapist/ Sr. Clerk/Jr. Draftsman/ 13593 Pump Driver Cum Mechanic/Telephone Operator/ Driver Motor (HG) / Sr. Driver Motor/ ASK/ Evaporator Cum Watch Keeper/Mechanic/Jr. Light House (Keeper)/Driver 2nd Class/Heavy Duty Mobile Operator/Driver (ME)-HG/Sr. Driver (ME)/Station Officer/ POCD(HG)/Jr. Sci. Asstt/Sr. Serang (UC) / Serang(C)/ Data Entry Verification Operator/ Supervisor (Guest House)/Sr. LWA/ Hindi Stenographer / Craft Teacher / Asstt Teacher/ Sub Inspector (W&W)/ Supervisor (W&G)/TOC/Heavy Lift Operator/ Record Keeper/ Traffic Checker/ DEVO/ Nurse/Health Visitor Cum Midwife/Sr. Nurse (Auxiliary) / Nurse (Auxiliary)/ Pharmacist / Lab.

Cum X-Ray Attendant/ Sr. Field Asstt/

13

4300-120-5260-1308120

14

4160-115-5195-1257820

Jr. Clerk/Tracer/Technical 12017 Asstt (PMC) / Maistry/ Fitter/ Painter/Mason/Blacksmith/Ca rpenter/ Driver (Motor) / Plumber/Field Asstt./ Welder /SBO/Store ClerkCum-Telephone/Drive (Ambulance) /Clerk Cum Time Keeper / Road Roller Driver/ Attendant/ Driver (Booster)/Sub Overseer (Hort)/ Wireman Cum Pump Driver/ Turner/Driller/ Moulder / Machinist/ Armature Winder/Time Keeper/ Serang (UC)/ Driver (UC)/ Sub Store Keeper/Power House Driver/Switch Board Attendant/ Hammer Operator /Sr. Grab Operator/Auto Fitter/ Driver (ME) / Cable Jointer/POCD/ Leading Fireman/Signalman/Serang (U)/Quarter Master/ Safety Inspector/Hind Typist/ Labour Supervisor/ Driver Tractor Hauler/ Field Asstt/ FELO/S&BPO/ Ferro Printer / Caretaker / 11614 Railway Maistry/Pump Driver / Mate (Radar)/Meter Reader /Tide Gauge Reader/Caulker/LWA/AOC/Sr Dresser/

15

4000-100-4800-1157330

16

3900-90-4260-1006860

17

3840-80-4320-1006720

18

3700-60-4180-755830

Sr. Cook-cum-Bearer/Sr. Havaldar / Tally Clerk (non metric)/Sr. Oilman/ Sr. Havaldar/Head Peon (HG)/ Sr First Aider/ Sr. Surgical Dresser Daftry/Asstt. Plumber/ Railway Mate/ Lab. Attendant/Pump Room Attendant / Oilman/Sr. Helper to Fitter/ Casab/ Hammerman/ Laddleman Incharge/Dollyman/Asstt. Blacksmith/Sr. Lascar/ Greaser/ Power House Oilman/Lift Operator/ Fireman/Leadsman/Sr. Signal Khalasi / Cook Cum Bearer/ Duplicate Machine Operator/Head Peon/ Mangrove Chowkidar/ First Aider/ Surgical Dresser/Sr. Ward Orderly/ Asstt Maistry/ Sr. Khalasi /Keyman / Helper to Fitter/ Helper to Mason/ Helper to Plumber/Sr. Chowkidar/ Helper to Carpenter/Sr. Mali/ Jamadar (Sweeper) / Head Rat Catcher/ Sr. Sweeper/Storeman/Helper to Truner/Helper to Machinist/ Lascar/Pipeman/Helper to Painter/ Topaz/Signal Khalasi/Sr. Topaz/Table Boy/Sr. Lascar/Sr. Peon/Sr. Messenger/ Sr. Sainik/Female Sainik/ Jamadar (Sanitary)/Sr. Sweeper/ Ward Orderly/ Khalasi/Peon/Messenger/ Farash / Chowkidar / Water Carrier / Marine Khalasi/ Gangman / Sweeper/ Cleaner / Cleaner (Road Roller)/Mali Cum Chowkidar/Sweeper Cum Cleaner/Field Worker

11019

10496

10295

9370

/Below Boy/Laddleman / Attendant/ Peon-Cum Laboratory Attendant/ Water Woman/Ward Attendant/

CHAPTER 12

THE BUDGET ALLOCATED TO EACH AGENCYPlease contact to FA&CAO, Kandla Port Trust

CHAPTER 13

PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORISATION GRANTED BY IT

Sr. No. 1

BENEFICIARY AMOUNT OF CRITERIA OF NAME CONCESSION SELECTION Coastal vessels 1. 40% discount Certificate issued by the calling in vessel related D.G. (Shipping) for At the Port charges coastal voyage. 2. 40% on wharfage and handling charges except in case of Iron Ore and Pellets, POL, Thermal Coal

CHAPTER 14

NORMS SET BY IT FOR THE DISCHARGE OF ITS FUNCTIONSThe information to be uploaded very soon

CHAPTER 15

INFORMATION AVAILABLE IN AN ELECTGRONIC FORMTHE WEBSITE OF THE PORT ON THE INTERNET CAN BE ACCESSED AT THE FOLLOWING URL.

www.kandlaport.com

CHAPTER 16

PARTICULARS OF THE FACILITIES AVAILABLE TO THE CITIZENS FOR OBTAINING THE INFORMATION

OFFICE LIBRARY: A Central library with books on the subjects like Management, Economics, Statistics, Computer Science, Commerce, Shipping and Transport Economics etc., and Maritime journals and other journals/Magazines relevant to the port working is located in the premises of Administrative office building of the Port. DRAMA AND SHOWS: A cultural association SAGARI of the port organizes annual play lets and participates in the Major Ports Cultural festivals. The port is organizing street plays at different locations of the port for awareness of Quality System, Environmental Management System, Occupational Health and Safety Management System and Port Security System. THROUGH NEWS PAPER EXHIBITION: The Port organizes press meets and disseminates information regarding the performance and activities carried out and the obligations fulfilled as a corporate citizen periodically. The port participates in the exhibitions conducted at different places in the country creating awareness among the public besides advertising its activities. NOTICE BOARD: Notice Boards are available at all the locations of the port for dissemination and display of information for public and the employees. INSPECTION OF RECORDS IN THE OFFICE On request to the concerned head of the department which can be considered on a case to case basis. SYSTEM OF ISSUING OF COPIES OF THE DOCUMENTS On request to the concerned head of the department which can be considered on a case to case basis. PRINTED MANUAL AVAILABLE: Copies of Administration report, Sagarika, Capital Budget, Schedule of employees, Port View Etc. can be obtained on written request to the controlling authority which can be decided on a case to case basis.

WEBSITE OF THE PUBLIC AUTHORITY: www.kandlaport.com OTHER MEANS OF ADVERTISING Advertising the facilities and activities of the port in different souvenirs, brochures and the quarterly news journal INDIAN PORTS of Indian Ports Association. Press meet covered in Electronic media. SYSTEM FOR INSPECTING THE DOCUMENT A documentation inspection center is setup at main entrance of Administrative Office Building, Gandhidham. The inspection document can be carried out on the basis of written application to the concerned Public Information Officer. *********