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Hardy County Schools
Regular School Board Meeting
Hardy County Board of Education Office
May 15, 2017
Members Present:
Nancy Hahn, President
Douglas Hines, Vice President
Dixie Bean
Margaret Shriver
J. Brad Simmons
Administrators Present:
Matthew Dotson, Ed. D., Superintendent
Bryan Cooley, Assistant Superintendent
Veeta Burgess, Director of Finance
Beth Sager, Director of Student Support Services
Steve Williams, Director of Administrative Programs
Others Present:
Shawn Cullers
Jean Flanagan
Charles Hill
Nancy Hill
Melvin Shook
Peggy Williams
Public Comments:
I. Call to Order – President
Nancy Hahn, President, called the meeting to order at 6:00 p.m.
II. Prayer
Margaret Shriver opened the meeting with prayer.
III. Pledge of Allegiance
Douglas Hines led the group in the Pledge of Allegiance.
IV. Introductions
Introductions were made around the room.
V. Approval of Agenda
A motion was made by Margaret Shriver, seconded by Douglas Hines, to approve the agenda
with updated personnel actions and transportation requests.
5-0 motion carried
Minutes – May 15, 2017 Page 2
VI. Presentation
No Presentations
VII. Public Comments
No Public Comments
VIII. Consent Items
A. Board Minutes – May 1, 2017
B. Bank Reconciliation – April 30, 2017
C. Treasurer’s Report – April 30, 2017
D. Budget Journal Entries
E. Invoices to be Approved
F. Transportation Request
May 18, 2017 – Chad Williams –Track Team – EHHS – Charleston, WV
June 1, 2017 – Chad Williams –Baseball Team – EHHS – Charleston, WV
On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved Consent Items.
5-0 motion carried
IX. Unfinished Business
A. Budget Update
Ms. Veeta Burgess, Director of Finance, provided the Board with an update on the budget for
the fiscal year 2017. Ms. Burgess stated that they are reviewing the expenditures and
reducing the encumbrances. Ms. Beth Sager applied for a grant and was awarded the money.
This will help some of the financial burden. Substitute cost are being monitored and it is
looking better.
B. Approval of Work Year and Unpaid Days 12 month Employees Policy – GBW
On the motion of Dixie Bean, seconded by Margaret Shriver, the Board approved Work Year
and Unpaid Days 12 month Employees Policy – GBW with changing vocational teachers to
career and technical education teachers.
5-0 motion carried
C. Approval of Central Office Extended Year Personnel Salary Scales – Will Require Executive
Session
Moved to Executive Session
D. Approval of Hardy County Schools Volunteer Policy – KBG
On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved Hardy County
Schools Volunteer Policy – KBG for first reading.
5-0 motion carried
Minutes – May 15, 2017 Page 3
E. Approval of Proposed 2017-2018 Budget
On the motion of Douglas Hines, seconded by Margaret Shriver, the Board approved
proposed 2017-2018 budget as presented.
5-0 motion carried
F. Approval of Step 7 2017-2018 Budget
On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved step 7 2017-
2018 budget as presented.
5-0 motion carried
G. Discussion of Transportation of Students (Non Buses) Policy – EBAA
The Board discussed possible changes to the Transportation of Students (Non Buses) Policy –
EBAA. A committee will be set-up to review and revise this policy to meet the needs of
everyone involved.
H. Discussion of Main Street Project
Dr. Matthew Dotson, Superintendent, stated there are no new updates at this time. Ms.
Mallie Combs is still working on the project.
X. New Business
A. Approval of Hardy County Board of Education Meeting Schedule for the 2017-2018 school
year.
On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved Hardy County
Board of Education meeting schedule for the 2017-2018 school year as presented.
5-0 motion carried
B. Approval of Hardy County Dropout Prevention Policy - JDK
On the motion of Douglas Hines, seconded by Margaret Shriver, the Board approved Hardy
County Dropout Prevention Policy – KBG for first reading.
5-0 motion carried
C. In County/Out of County Transfers
No In County/Out of County Transfers
XI. Future Agenda Items
Transportation of Students (Non Buses) Policy – EBAA
Superintendent Evaluation – June 19, 2017
Minutes – May 15, 2017 Page 4
XII. Announcements
May 16, 2017 – Retirement Dinner – MMS – 6:00 p.m.
June 5, 2017 – Hardy County Board of Education Meeting – BOE – 6:00 p.m.
XIII. Mission Statements/Accomplishments
The Board congratulated all FFA members for the nice FFA banquets and the excellent
food.
The Board congratulated the Envirothon Team for placing 1st in the state competition.
XIV. Personnel
On the motion of J. Brad Simmons, seconded by Douglas Hines, the Board went into Executive
Session at 7:07 p.m. Policy BDE, Item 2, Authorization A.
5-0 motion carried
Ms. Veeta Burgess and Ms. Peggy Williams departed at 8:49 p.m.
The Board reconvened into regular session at 9:44 p.m. with no action taken.
On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved the following:
Leave of Absence:
Billie Jo Wolford – 2017-2018 SY
5-0 motion carried
On the motion of J. Brad Simmons, seconded by Douglas Hines, the Board approved the
following:
Service Personnel Hiring:
Mary Ann Harvey: Substitute Custodian, effective 2016-2017 SY
5-0 motion carried
On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved the following:
Extra-Curricular Service Personnel Hirings:
Jennifer Ours: Cook II, KinderCamp/EL Summer School, MES, effective July 5, 2017
through July 27, 2017
Daniel Leatherman: Bus Operator, Energy Express, EHHS, Wardensville Area, effective
June 19, 2017 through July 21, 2017
Roscoe Crites: Bus Operator, Energy Express, EHHS, Mathias Area, effective
June 19, 2017 through July 21, 2017
Dawn Halterman: Custodian I, Energy Express, EHHS, effective June 19, 2017 through
July 21, 2017
5-0 motion carried
Minutes – May 15, 2017 Page 5
On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved the following:
Professional Personnel Hiring:
Jillian Rhea: Teacher, Special Education, MHS, effective 2017-2018 SY
5-0 motion carried
On the motion of Douglas Hines, seconded by Margaret Shriver, the Board approved the
following:
Extra-Curricular Professional Hirings:
Karen Shingleton: Classroom Teacher, KinderCamp Summer Program, MES, effective
July 5, 2017 through July 27, 2017
Jackie Duncan: Classroom Teacher, KinderCamp Summer Program, MES, effective
July 5, 2017 through July 27, 2017
Julianna Rafferty: ELL Teacher, Summer School, K-2, MIS, effective July 5, 2017
through July 27, 2017
Randall Shockey: ELL Teacher, Summer School, K-2, MIS, effective July 5, 2017
through July 27, 2017
Hollie Lindale: ELL Teacher, Summer School, 3-5, MIS, effective July 5, 2017 through
July 27, 2017
Dennis Hill: ELL Teacher, Summer School, 6-8, MIS, effective July 5, 2017 through
July 27, 2017
Tracy Craig: Coordinator, ELL Summer Program, MIS, effective July 5, 2017 through
July 27, 2017
5-0 motion carried
On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved the following:
Athletic Hirings:
Rehire List for Athletic Coaches, effective 2017-2018 SY
(See Attached Rehire List)
4-0 motion carried
1 abstain
On the motion of Dixie Bean, seconded by J. Brad Simmons, the Board approved the following:
Athletic Hirings:
Christopher Hahn: Authorized Certified Volleyball Coach, without pay, EHHS, effective
2017-2018 SY
Christopher Hahn: Boys’ Basketball Coach, EHHS, effective 2017-2018 SY
Marsha Hahn: Volleyball Coach, EHHS, effective 2017-2018 SY
4-0 motion carried
1 abstain
Minutes – May 15, 2017 Page 6
On the motion of Margaret Shriver, seconded by Dixie Bean, the Board approved the following:
Approved Rescissions:
Human Anatomy and General Science Teacher, Grades 9-12, MHS (P17-502-093),
effective 2017-2018 SY
5-0 motion carried
On the motion of Dixie Bean, seconded by Margaret Shriver, the Board approved the following:
Approved Plan Period Buy-Out:
Justin Campbell: effective 2017-2018 SY
Will allow for one more period of Science to be taught.
5-0 motion carried
On the motion of Douglas Hines, seconded by J. Brad Simmons, the Board approved the
following:
Approved Contract Adjustments:
Ashley Riggleman: School Psychologist, from 210 day to 215 day contract, effective
2017-2018 SY
5-0 motion carried
On the motion of Douglas Hines, seconded by Margaret Shriver, the Board approved the
following:
Approved Resignations:
Hanna Weaver: Teacher, Grade 3, EHEMS, effective June 30, 2017
Morgan See: Game Manager, MHS, effective June 30, 2017
Ronald Hess: Bus Operator, Extra-Curricular, Vo-Tech Bus Run, EHHS to MMS to
MHS to SBCTC and return to EHHS, EHHS to MHS to SBCTC to MHS to MMS to
EHHS, effective June 2, 2017
5-0 motion carried
On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved the following:
Approved Job Description:
Personnel Coordinator
5-0 motion carried
Minutes – May 15, 2017 Page 7
XV. Adjournment
On the motion of J. Brad Simmons, seconded by Douglas Hines, the meeting adjourned
at 9:55 p.m.
5-0 motion carried
_
Nancy Hahn, President
_
Matthew Dotson, Ed. D., Secretary
Hardy County Schools
Executive Session
May 15, 2017
Members Present:
Nancy Hahn, President
Douglas Hines, Vice President
Dixie Bean
Margaret Shriver
J. Brad Simmons
Others Present:
Matthew Dotson, Superintendent
Bryan Cooley, Assistant Superintendent
Veeta Burgess, Director of Finance
Peggy Williams
On the motion of J. Brad Simmons, seconded by Douglas Hines, the Board went into Executive Session
at 7:07 p.m. Policy BDE, Item 2, Authorization A.
Ms. Veeta Burgess and Ms. Peggy Williams departed at 8:49 p.m.
The Board reconvened into regular session at 9:44 p.m. with no action taken.
_
Nancy Hahn, President
_
Matthew Dotson, Ed. D., Secretary
REHIRE LIST FOR COACHES/ATHLETICS MOOREFIELD MIDDLE SCHOOL
2017-2018 SCHOOL YEAR
COACH(ES) SPORT
L. Wade Armentrout Girls’ Basketball Coach @ MMS Amanda Campbell Girls’ Track Coach @ MMS
Cassie Evans Volleyball Coach @ MMS
Patrick A. McGregor Athletic Director @ MMS Boys’ Basketball Coach @ MMS
Cara Williams-Reel Cheerleading Coach @ MMS Karen Shingleton Boys’ Track Coach @ MMS
REHIRE LIST FOR COACHES/ATHLETICS MOOREFIELD HIGH SCHOOL
2017-2018 SCHOOL YEAR
COACH(ES) SPORT
L. Wade Armentrout Golf Coach @ MHS L. Wade Armentrout Baseball Coach @ MHS
Tammie L. Ayers Softball Coach @ MHS Vivian D. Carr Girls’ Track Coach @ MHS
Traci G. Eskridge-Alley Tennis Coach @ MHS
Lori K. Evans Cheerleading Coach @ MHS Dennis K. Hill Athletic Director @ MHS
Dennis K. Hill Asst. Football Coach @ MHS Paul W. Keplinger, Jr. Girls’ Basketball Coach @ MHS
Lucas Moyers Asst. Football Coach @ MHS
Joshua N. See Football Coach @ MHS Morgan Hill See Volleyball Coach @ MHS
Barbara L. Stickley Boys’ Track Coach @ MHS Scott Stutler Asst. Baseball Coach @ MHS
Scott Stutler Boys’ Basketball Coach @ MHS Roy Harper Asst. Boys’ Basketball Coach @ MHS
Rachel Williams Asst. Girls’ Basketball Coach @ MHS
Bridget Sions Asst. Volleyball Coach @ MHS
REHIRE LIST FOR COACHES/ATHLETICS EAST HARDY/MIDDLE SCHOOL
2017-2018 SCHOOL YEAR
COACH(ES) SPORT
Alicia Sanders Girls’ Basketball Coach @ EHEMS Rachel Schetrom Girls’ Track Coach @ EHEMS
J. Adam Simmons Boys’ Track Coach @ EHEMS
Janae Shields Cheerleading Coach @ EHEMS J. Adam Simmons Athletic Director @ EHEMS
J. Adam Simmons Football Coach @ EHEMS Carrie Vance Volleyball Coach @ EHEMS
REHIRE LIST FOR COACHES/ATHLETICS EAST HARDY HIGH SCHOOL 2017-2018 SCHOOL YEAR
COACH(ES) SPORT Asst. Boys’ Basketball Coach @ EHHS
Bridget J. Billmeyer Girls’ Basketball Coach @ EHHS Monica Combs Girls’ Track Coach @ EHHS
Ashley Dove Softball Coach @ EHHS
Christopher L. Hahn Boys’ Basketball Coach @ EHHS Marsha L. Hahn Volleyball Coach @ EHHS
Devon Orndorff Asst. Football Coach @ EHHS Devon Orndorff Boys’ Track Coach @ EHHS
Katherine O. Strawderman Asst. Softball Coach @ EHHS Eric Heflin Baseball Coach @ EHHS
Chad M. Williams Football Coach @ EHHS
Todd Wilson Asst. Football Coach @EHHS Tammy Miller Asst. Volleyball Coach @ EHHS
Asst. Baseball Coach @ EHHS
REHIRE LIST FOR ATHLETICS GAME MANAGERS
2017-2018 SCHOOL YEAR
GAME MANAGER SCHOOL Ann E. Hodges EHEMS
Henry H. Hodges EHHS MMS
Joshua See MHS
REHIRE LIST FOR ATHLETICS TRAINER
2017-2018 SCHOOL YEAR
TRAINER SCHOOL W. Dale Phillips MMS/MHS
NON-EMPLOYEE COACHES
COACH(ES) SPORT
Eric Linville Football Coach @ MMS
Calvin Mongold* Asst. Girls’ Basketball Coach @ EHHS
T.J. Van Meter* Wrestling Coach @ MHS
Scott Mongold* Wrestling Coach @ EHHS
Hunter Greenwalt* Cheerleading Coach @ EHHS
AUTHORIZED CERTIFIED COACHES WITHOUT PAY
COACH(ES) SPORT
Jerimiah Crites* Football Coach @ EHEMS
Jerimiah Crites* Boys’ Track Coach @ EHEMS
Christopher Hahn* Volleyball Coach @ EHHS
Gary Hanson* Football Coach @ EHHS
Robert Kerr* Football Coach @ EHHS
Julie Markwood* Softball Coach @ MHS
W. Jordan Ours* Baseball Coach @ MHS
W. Jordan Ours* Football Coach @ MHS
Lawrence Schoonover * Wrestling Coach @ MHS
Paul See * Football Coach @ MMS
Paul See * Boys’ Basketball @ MMS
Stephanie Simmons* Volleyball Coach @ MMS
Brent Strawderman* Baseball Coach @ EHHS
Kathy Strawderman* Girls’ Basketball Coach @ EHHS
Joseph Strosnider* Football Coach @ EHEMS
Ben Whetzel* Football Coach @ MHS
Steven D. Whetzel Baseball Coach @ EHHS
Brian Wilson* Football Coach @ MHS
Jared Wratchford* Boys’ Basketball Coach @ MHS
* Hired
Service Employee Coaches
Jerimiah Crites Boys’ Basketball Coach @ EHEMS
Teresa Myers Asst. Softball Coach @ MHS
Non Certified Athletic Trainer
Richard Hamilton* Athletic Trainer @ EHHS