| Date post: | 22-Feb-2017 |
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Education |
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University Libraries | go.osu.edu/osul
HARNESSING THE LIFECYCLE: PLANNING AND IMPLEMENTING A
STRATEGIC DIGITAL COLLECTIONS INFRASTRUCTURE AT THE OSU LIBRARIES
Emily Frieda ShawHead, Preservation & [email protected]
Dan NoonanDigital Resources [email protected]
Terry ReeseHead, Digital [email protected]
University Libraries | go.osu.edu/osul
WHERE ARE WE GOING?
Introduction Digital Preservation Policy
Framework Strategic Digital Vision Digital Content Workflow Digital Preservation Task Force
University Libraries | go.osu.edu/osul
5 ORGANIZATIONAL STEPS & 3-LEGGED STOOL…
Acknowledge Act Consolidate Institutionalize Externalize
University Libraries | go.osu.edu/osul
DIGITAL CURATION LIFECYCLE & OAIS REFERENCE MODEL
The goal of digital preservation is to maintain the ability to display, retrieve, and use digital material in the face of rapidly changing technological and organizational
infrastructures.
University Libraries | go.osu.edu/osul
DIGITAL PRESERVATION POLICY FRAMEWORK
Facilitated by DigCCurr experience… TRAC Gap Analysis… Benchmark Analysis… Draft to stakeholders… Revision & Adoption…
go.osu.edu/OSULDigPrsvPolicy http://bit.ly/OSUL-Dig-Prsv-Case-Study
University Libraries | go.osu.edu/osul
PREPARING FOR CHANGE 2011 – New Libraries Strategic Plan 2013 – Re-envisioning the Digital Initiatives
environment: approach and architecture– Programmatic vs. project-driven approach to planning– Services platform vs. individualized software components
2013 – IT Division restructured and grown– Infrastructure Support (7 staff)– Applications Development & Support (8 staff)– Digital Initiatives (1 faculty)
2013 – New Head, Digital Initiatives hired
University Libraries
University Libraries | go.osu.edu/osul
PREPARING FOR CHANGE2013/14 – Infrastructure and support moved
back in-house from central IT– Servers / VMs– Storage
All of these changes allowed better control of: – Planning for digital preservation– Allocation of resources (infrastructure & people)– Development directions & priorities
University Libraries
University Libraries | go.osu.edu/osul
REALIGNING ORGANIZATIONAL THINKING
2013 – Strategic Digital Initiatives Working Group (SDIWG) formed– Chaired by Head, Digital Initiatives– Key stakeholders within Libraries– Charge: develop framework & recommendations to
strategically evolve OSUL’s digital library program to meet current & future needs
2013 / 14 Products– Guiding Principles– 2013 – Digital Preservation Policy Framework– White Paper– Master Objects Repository report
University Libraries
University Libraries | go.osu.edu/osul
GUIDING PRINCIPLES– Value statements defining how we move forward as well as evaluate
current projects
University Libraries
• We build services, not products • We focus on the user
• We carefully weigh when to Build vs Buy vs Borrow
• We work with partners
• We develop modular services, not monolithic systems
• We embrace research as a core, fundamental value
• We develop for change • We strive to stay grounded in the real world
• We don’t keep everything forever • We are driven by standards
• We will build in assessment
University Libraries | go.osu.edu/osul
WHITE PAPER
Implementation of a Modern Digital Library at The Ohio State University Libraries– Analysis of the current environment– Vision of future environment– Gap analysis– Recommendations and goals for moving
ahead
University Libraries
University Libraries | go.osu.edu/osul
MASTER OBJECTS REPOSITORY REPORT
Purpose– OSUL roadmap to a trusted digital repository– Initial implementation of recommendations in the Digital
Preservation Policy Framework Charge
– Define Master Objects & Derivative Objects– Define environment and high-level repository management
processes for our digital storage system– Recommend procedures for proper deposit and registration of
objects including workflows and metadata– Recommend hardware-agnostic processes– Recommend additional software, as appropriate– Identify other relevant issues
University Libraries
University Libraries | go.osu.edu/osul
BEYOND THE SYSTEMS
Redefining workflows – Laying out clear paths for curation,
preservation, access– Clear definitions around systems and their us
• i.e., how do we manage video, audio; what goes in the Institutional Repository, and what doesn’t
– Building a tolerance for iterative development• Listening to stakeholders as we fine tune
connections
University Libraries
University Libraries | go.osu.edu/osul
TRYING TO BE TRANSPARENT
University Libraries
University Libraries | go.osu.edu/osul
LEVERAGING CHANGEA chance to refocus
– Rethinking discovery and the roles of audience, design, and purpose
– Supporting a formal digital exhibits program, and a matrix for understanding types and levels of preservationRefocus on outside partnerships with a renewed commitment to data sharing and being good partners
– Systematic evaluation of content at the edges, often stored in single use vendor products.
University Libraries
University Libraries | go.osu.edu/osul
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University Libraries | go.osu.edu/osul
DIGITAL CONTENT DISPOSITION MATRIX
Knowledge Bank/ DSpace
MOR:IMS
MOR:TBD
Remote Repository
Notes
Stakeholder scholarly content The Libraries may recommend deposit of research data in appropriate subject-based community repositories (ex. ICPSR)
OSU Digital Masters Theses / Dissertations
[OhioLINK ETD]
OSUL Publishing Program Content
? Long-term preservation of the OSUL publishing program currently is a mixture of systems: OJS and DSpace. In the future, it may make sense to shift to a remote managed process, utilizing the Public Knowledge Project’s private LOCKSS network, allowing content to be managed directly from OJS.
OSUL Images OSUL image content currently resides in both DSpace and the IMS
University Libraries | go.osu.edu/osul
DIGITAL CONTENT DISPOSITION MATRIX
Knowledge Bank/ DSpace
MOR:IMS
MOR:TBD
Remote Repository
Notes
OSUL Audio/Video Some A/V content currently resides in DSpace and the ODEE streaming service
OSUL Institutional Records, Manuscripts, and Personal Papers
OSUL currently manages a number of archival documents and OSUL collections such as oral histories (audio/video), sheet music, newsletters, and course bulletins within the IR. Content requiring selective or managed access like the OSU presidential papers, or donor letters and papers presently are not managed within any repository system.
OSUL Digital Exhibits OSUL exhibits currently reside in various websites, Omeka and WordPress
OSUL Digital Monographs [Hathi Trust, Internet Archive]
OSUL currently stores monographic content related to the Google Books digitization project at HathiTrust and the Brittle Books program in Internet Archives. Unpublished monographs, rare books publications, and manuscripts are also found within the IR – but for the purpose of this report, this content is being referenced as Institutional Records, Manuscripts, and Papers.
University Libraries | go.osu.edu/osul
LOOKING AHEADDevelop a long-term management and
preservation plan for the Libraries’ master digital objects, including:
• A detailed environmental scan of services currently available to provide digital preservation services for the Libraries
• Identification of additional local and external services • Recommendations detailing what content will
preserved where• An outline of cost and staffing considerations for
each local and external service currently in use
University Libraries | go.osu.edu/osul
CONTACT INFOEmily Frieda [email protected]
Dan [email protected] 614.247.2425
Terry [email protected]
