Human Analysis & Requirements Planning System (HARPS)

AUTOMATED NTSP DATABASE

Gayla LutmanCSC(559-585-1907)glutman@csc.com

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OPNAVINST 1500.76B

•Per OPNAV direction, future NTSPs are to be electronic versions posted on applicable web based database.

•New instruction 1500.76C - mandates use of SPAWAR HARPS database.

–Scheduled for distribution later this year

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What is HARPS

The Human Analysis & Requirements Planning System (HARPS) provides:

•A platform and guidance for data collection and analyzes supporting efficient management of the human element of work for a materiel solution.

•Automated business processes and workflow to collaboratively define, analyze and document human demand signals for the Manpower, Personnel, & Training (MPT) communities.

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Background

•Developed under agreement with the Virtual Systems Command for Human Systems Integration (HSI VS)

–MOA Signed out by all of the SYSCOM Commanders

•SPAWAR, NAVAIR, NAVSEA–HSI Integrated Architecture development identified processes most ripe for automation

•Initially funded by CONGRESS–Part of the larger SEAPRINT Project

•Implemented by OPNAV N151 •Developed/Maintained by SPAWAR

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NTSPTRPPM

HARPS Portal

•NTSP• Common NTSP data storage across SYSCOMS• Automated workflow & threaded discussion• Standardized NTSP output

• Standard Database• Common Software• Standard Edits• Repeatable Processes

TASK ANALYSIS

• Multiple views of the data• Drive M&P resource decisions• Establish framework for training requirements

NAVAIR

NAVSEA

SPAWAR

ENTERPRISE

STAKEHOLDERS CMATT

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DRAFT – REVIEWERSPROVIDECOMMENTS

PMWEditNTSP

InDevelopment

Concurrence UploadConcurrence Letters

PENDINGAPPROVAL

Sponsor UploadApproval Letter

LockNTSP

ApprovedNTSP

No Issues

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Issues

In-edit

In Review

HSI Voting

PROPOSED

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PMWEditNTSP

LockNTSP

Review

MessageBoard

Discuss

Review

MessageBoard

Discuss

30 DayReview

End 30 DayReview

All Accept30 DayReview

Reject

PMWNTSPCreation

LockNTSP

NTSPEditable

NTSPEditable

NTSPEditable

AdjudicationsClosed

Roles

AcceptSubmitTo QA

QAReview

Reject

DRAFT COLDS NTSP DATABASE UPLOAD INTO HARPS

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ROLES

•Program Manager (PM) – Bob Dittmer (acting on behalf of SSPO)

–Edits data–Grants access to COLDS automated database

•Action Officer (AO) – Gayla Lutman–Assigned by PM–Grants access to reviewers and editors

•Reviewers–Assigned by PM or AO in database as directed by user commands–Read-only access to NTSP data–Submits recommendations/changes through threaded discussions via the Workflow Tool

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ROLES (cont’d)•Workflow Manager –Jordan Haleftrias (SPAWAR)

–Participates in threaded discussion–Advances NTSP from Draft to HSI acceptance, request PM action, closes threads

QA Representative – designated by PMo Checks integrity of NTSP before releasing to

community N15/N151 – Manpower approval (NAVMAC)o Uploads concurrence letters, participates in discussions

Resource Sponsor (N85)o Approves NTSP – uploads approval letter

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COLDS NTSP REVIEWERS

•Designated reviewer names submitted to the Project Manager – Bob Dittmer•PM/AO enters Reviewer names into HARPS•Reviewers notified via email - then log in to HARPS to set up profile

–Must use CAC card–Training available via computer/phone by SPAWAR

•Reviewers notified via email when NTSP is placed in DRAFT STATE for review

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Contact Jordan Haleftrias for HARPS Training

https://harps.nmci.navy.mil/

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WORKFLOW HOMEPAGE SCREEN

04/07/2023

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DOCUMENT SCREEN

04/07/2023

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THREADED DISCUSSION

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REPLY SCREEN

04/07/2023

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NEW THREADED DISCUSSION SCREEN

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WAY AHEAD

•Commands review TOs 7 Jul– Submit changes to NBG

•Commands resolve TO differences 22 Jul•CSFE/CSC complete revision of NTSP 20 Aug•Commands forward Designated NLT 20 Aug Reviewer names to PM•Designated Reviewers request HARPS NLT 16 Sep Training from SPAWAR•CSFE/CSC complete upload of 20 SepCOLDS NTSP into HARPS database

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WAY AHEAD

•Command’s Designated Reviewer notified by email when NTSP available for review on HARPS database – automatically generated through HARPS – 26 Sep (tentative date only)•Commands complete review of NTSP - 5 Oct 11

–Available in PDF format on HARPS database–Recommendations/comments/changes submitted via threaded discussions in HARPS

–Reviewers notified by email when new threaded discussion point is uploaded

•Issues must be resolved prior to submitting NTSP for approval

•Project Manager submits for approval.•NTSP completed when Sponsor uploads approval letter

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WAY AHEAD

Issues not concurred through HARPS threaded discussions will require NTSP conference

Points of Contact Commands provide name no later than 30 JunAssigned to action items as requiredShould have at least 1 to 2 years remaining at command during review of NTSP

04/07/2023

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QUESTIONS/COMMENTS

04/07/2023