Haslett Public SchoolsResponsive Return Plan Presentation

Board of Education MeetingJuly 27, 2020 7:00PM

Haslett Public SchoolsResponsive Return Plan Presentation (RRP)

● Overview of RRP Preparation● Staff Survey Data● Parent Questionnaire Data● MI Safe Schools Return to School Roadmap ● HPS Learning Plan Options

RRP Development Process

● State Return to Learning Advisory Council○ Provided feedback and suggestions to Governor○ Governor Whitmer developed MI Safe Schools Return to School Roadmap

● Ingham ISD Education Reimagined Team○ Developed supporting resources for districts to use in their planning○ Aligned Professional Learning options for summer 2020

● HPS RRP Administrative Team○ Three subcommittees-Operations, Academics and Whole Child

● Employee Survey○ Get feedback from staff on return plan and instructional delivery

● Parent Survey○ Determine actual numbers for proposed learning options

Where we started…..

The HPS Administrative Team used the National Institute for Excellence in

Teaching Planning Guide: Scenarios and Considerations for 2020-21 to develop our

District Framework.

From this District Framework, our committees developed our Responsive Return

Plan guide. Example of RRP guide for Secondary Buildings.

Options that were considered

❏ Full-time in person instruction at all levels

❏ Different models of hybrid instruction (half day cohorts, full day cohorts)

❏ Full-time online instruction

❏ Full-time online instruction with in-person instruction for various groups

Priorities for Fall Instruction

❏ Health and safety of students and staff

❏ Rigorous, high-quality instruction for all students

❏ Equity and access for all students

❏ Family preference of instructional delivery model

❏ Teacher and staff preference of instructional delivery model

*It has become clearly obvious that we are not able to satisfy ALL of these

priorities with a single model or with a combination of models.

Staff Survey Data

Staff Survey-Role in the District

Staff Survey-Hybrid Model/Level of Comfort

Staff Survey-Online Model/Level of Comfort

Staff Survey-Online vs Hybrid Model/Level of Comfort

Staff Survey-Mitigation Strategies/Level of Comfort

Staff Survey-Challenges or Concerns

Staff Survey-Designing and Delivering Online Instruction

Staff Survey-Designing and Delivering Online Instruction

Parent/Student Survey Data

Parent/Student Survey-District Overview

Option 2- 100% Virtual/Online

Option 3 - Not returning to HPS

Option 1- Face to Face/Hybrid

85 % Participation1745 Families2300 students

Parent/Student Survey-Elementary

Option 2- 100% Virtual/Online

Option 3 - Not returning to HPS

Option 1- Face to Face/Hybrid

Parent/Student Survey-Secondary

Option 2- 100% Virtual/Online

Option 3 - Not returning to HPS

Option 1- Face to Face/Hybrid

MI Safe Schools:Michigan 2020-21 Return to School

RoadmapPhase 1-3 - No In-person InstructionPhase 4 - In-person instruction is permitted with required safety ProtocolsPhase 5 - Schools open for in-person instruction with minimal required safety protocolPhase 6 - Open for in-person instruction. No restrictions

Phase 4 - REQUIRED Protocol for In-Person Instruction❏ Facial coverings*

❏ Adequate supplies for healthy hygiene (soap, hand sanitizer, towels, tissue, signage)

❏ Teach handwashing protocol

❏ Cooperate with local health department regarding screening of staff and students

❏ Cooperate with local health department and implement protocol for students and staff who exhibit

symptoms of COVID

❏ Cooperate with local health department for responding to positive tests among staff and students

❏ Prohibit indoor assemblies with students from more than one classroom

*MEDICAL EXCEPTIONS APPLY

Phase 4 - REQUIRED Protocol for In-Person Instruction (Cleaning)❏ Cleaning protocol for frequently touched surfaces AT LEAST every four hours

❏ Libraries, computer labs, and other hands on classrooms MUST be cleaned EVERY class period

❏ Student desks wiped down after EVERY class period

❏ Playground structures must undergo normal routine cleaning

❏ Ensure safe and correct use and storage of cleaning supplies and adequate ventilation

❏ Staff MUST wear gloves, surgical masks, and face shield when performing ALL cleaning activities

Phase 4 - REQUIRED Protocol for In-Person Instruction (Transportation)❏ Hand sanitizer MUST be supplied and used BEFORE entering the bus

❏ Facial coverings MUST be worn on the bus*

❏ Buses cleaned and disinfected BEFORE and AFTER every route

❏ Clean and disinfect frequently touched surfaces prior to ALL routes

❏ Create a plan for getting students home safely if they are not allowed to ride the bus, due to illness

during the day

❏ Weather permitting, consider leaving bus window open during routes to increase air circulation, if

appropriate and safe.

*MEDICAL EXCEPTIONS APPLY

Phase 4 - STRONGLY RECOMMENDED Protocol for In-Person Instruction❏ Facial coverings considered for preK-5 students and students with special needs in classrooms

❏ Keep students’ personal items separate AT ALL TIMES and limit use of classroom materials

❏ Space desks six feet apart OR as far apart as feasible, facing in the same direction

❏ Teachers should maintain six feet of spacing between themselves and students

❏ No guests (including family members) allowed in the building. If they MUST enter, they must be

screened for symptoms, wear face covering, and wash/sanitize hands prior to entering.

❏ Post signage for social distancing in ALL applicable areas of the building

Phase 4 - STRONGLY RECOMMENDED Protocol for In-Person Instruction❏ Designate a quarantine area and a staff person to care for ill students with proper protocol followed

❏ Symptomatic students sent home and kept home until they have tested negative or completely

recovered following CDC guidelines

❏ Staff conduct daily self examinations prior to coming to work

❏ Develop protocol and procedures for symptomatic students and staff, including notification of

families and staff

❏ Notify health department of possible cases of COVID

❏ With confirmed cases, possible exposed areas should be shut down for 24 hours before cleaning to

minimize the risk of any airborne particles

Phase 4 - STRONGLY RECOMMENDED Protocol for In-Person Instruction❏ Systemically review medical plans of students with special healthcare needs and update as needed

❏ Create a process for students/families and staff to self identify as high-risk for severe illness due to

COVID-19 and have a plan to accommodate alternative learning arrangements and work

assignments

Phase 4 - STRONGLY RECOMMENDED Protocol for In-Person Instruction (Mental Health)❏ Encourage schools to implement a mental health screening for all students by trained professional

❏ Train staff on identifying and rapid referral of at-risk students

❏ Provide ongoing PD for staff on social emotional learning, trauma informed practices, identification

protocol, and self care

❏ Establish a comprehensive crisis management plan

❏ Compile and regularly update comprehensive list of wellness resources for staff and students

❏ Ongoing protocol for school staff to evaluate physical and mental health

❏ Provide resources for staff self care

Phase 4 - STRONGLY RECOMMENDED Protocol for In-Person Instruction (Mental Health)❏ Designate a mental health liaison who will work across the school, local public health agencies, and

community partners

❏ Leverage MDE resources for student and staff mental health and wellness support

❏ Activate communication to address mental health concerns resulting from COVID-19 (hotline or

designated email)

❏ Communicate with families regarding return to school transition on all aspects of mental health

Phase 4 - RECOMMENDED Protocol for In-Person Instruction❏ Open classroom windows as much as possible, with consideration for students with allergy-induced

asthma

❏ Cohort students and isolate in specific areas of the building, as much as possible

❏ Specials (elective courses) should be brought to the classroom, as much as possible

❏ Cohorts on alternating days, for social distancing

❏ Efforts should be made to keep students six feet apart in hallways

❏ Staff to monitor arrival and dismissal, discourage congregating, and recommend going from vehicle

directly to classrooms and vice-versa

Phase 4 - RECOMMENDED Protocol for In-Person Instruction❏ Physical education should be held outside with social distancing (6 feet apart)

❏ Hallway traffic flow in one direction OR divided with either side following the same direction

❏ Entrances and exits should be kept separate to keep traffic moving in the same direction

❏ Monitoring form (paper or electronic) for screening employees

❏ Families are encouraged to screen their child(ren) BEFORE coming to school. Students that exhibit

symptoms should be kept home and to follow up with primary care provider

Phase 4 - RECOMMENDED Protocol for In-Person Instruction❏ Classrooms or outdoor areas should be used for meals, if distancing guidelines cannot be met

❏ If using cafeteria for meals, six feet distancing should be used

❏ Handwashing by students before and after eating

❏ No off-site field trips that require bus transportation

❏ Recess should be outside, enforcing social distancing and cohorting of students. Students should

wear face coverings

❏ Extra curricular activities may continue with the use of facial coverings

Phase 4 - RECOMMENDED Protocol for In-Person Instruction❏ Pertaining to medically vulnerable students, incorporate feedback and input from teachers, families,

students, and school leaders and improve effectiveness.

❏ Staff caring for children and providing medical care that include aerosol generating procedures

should have N95 masks

❏ Enable staff who are high-risk for severe illness to minimize face-to-face contact and to allow them

to maintain six feet from others, modify job responsibilities that limit exposure risk, or to telework if

possible

HPS Learning Plan

HYBRID VS 100% VIRTUAL ONLINE

Academic Committee Continued Work

This committee is on-going, including subcommittees at each building level to drill

down to specific information. Topics that are being developed are:

❏ Common Platform for Instruction (Google Classroom, SeeSaw)

❏ Grading and assessments, including progress monitoring

❏ Attendance for both hybrid and online students

❏ Whole Child/Social Emotional Learning categories (PBIS, mentors, research

based approach to time allocated for students online, etc.)

❏ Curriculum standards for all scenarios

❏ Creative Arts/Exploratory Classes

Standardized Instructional Platform

High School/Middle School

Grades 2 - 5

Wilkshire Early Childhood Center

PROPOSED School Schedules

Administrative and Academic Teams have discussed proposed schedules for both

a Hybrid and Fully Online Model. Based on these conversations, these are the

PROPOSED school schedules. These frameworks may look slightly different once

all student schedules are finalized, to accommodate the various safety protocols.

HS MONDAY HS TUESDAY HS WEDNESDAY HS THURSDAY HS FRIDAY

BLUE COHORT BLUE COHORT VIKING DAY GOLD COHORT GOLD COHORT

7:45-9:33 1st hour

7:45-9:33 4th hour

DEEP CLEANING 7:45-9:33 1st hour

7:45-9:33 4th hour

9:38-11:26 2nd hour

9:38-11:26 5th hour

STUDENTS REMOTE LEARNING/WORK DAY

9:38-11:26 2nd hour

9:38-11:26 5th hour

11:26-11:56 A lunch

11:26-11:56 A lunch

PREP TIME 11:26-11:56 A lunch

11:26-11:56 A lunch

12:01-12:31 A advisory

12:01-12:31 A advisory

PLCsEQUITY WORK

12:01-12:31 A advisory

12:01-12:31 A advisory

11:31-12:01B advisory

11:31-12:01B advisory

INTERVENTIONS 11:31-12:01B advisory

11:31-12:01B advisory

12:01-12:31B lunch

12:01-12:31B lunch

PROFESSIONAL DEVELOPMENT

12:01-12:31B lunch

12:01-12:31B lunch

12:36-2:24 3rd hour

12:36-2:24 6th hour

DEPARTMENT & COLLABORATION TIME

12:36-2:24 3rd hour

12:36-2:24 6th hour

MS MONDAY & TUESDAY 6th Grade

MS MONDAY & TUESDAY 7th Grade

MS MONDAY & TUESDAY 8th Grade

MS WEDNESDAY MS THURSDAY& FRIDAY6th Grade

MS THURSDAY& FRIDAY7th Grade

MS THURSDAY& FRIDAY8th Grade

BLUE COHORT BLUE COHORT BLUE COHORT VIKING DAY GOLD COHORT GOLD COHORT GOLD COHORT

7:40-8:351st hour

7:40-8:351st hour

7:40-8:351st hour

DEEP CLEANING

7:40-8:351st hour

7:40-8:351st hour

7:40-8:351st hour

8:39-9:32 2nd hour

8:39-9:32 2nd hour

8:39-9:32 2nd hour

STUDENTS REMOTE

LEARNING/WORK DAY

8:39-9:32 2nd hour

8:39-9:32 2nd hour

8:39-9:32 2nd hour

9:36-10:293rd hour

9:36-10:293rd hour

9:36-10:293rd hour

PREP TIME 9:36-10:293rd hour

9:36-10:293rd hour

9:36-10:293rd hour

10:33-11:264th hour

10:33-10:56Viking Time

10:33-10:56Viking Time

PLCsEQUITY WORK

10:33-11:264th hour

10:33-10:56Viking Time

10:33-10:56Viking Time

11:26-11:56B lunch

10:56-11:26A lunch

11:53-12:13C lunch

INTERVENTIONS

11:26-11:56B lunch

10:56-11:26A lunch

11:53-12:23C lunch

12:20-12:23Viking Time

11:30-12:234th hour

11:00-11:534th hour

12:20-12:23Viking Time

11:30-12:234th hour

11:00-11:534th hour

12:27-1:205th hour

12:27-1:205th hour

12:27-1:205th hour

PROFESSIONAL DEVELOPMEN

T

12:27-1:205th hour

12:27-1:205th hour

12:27-1:205th hour

1:24-2:206th hour

1:24-2:206th hour

1:24-2:206th hour

DEPARTMENT & COLLABORATION

TIME

1:24-2:206th hour

1:24-2:206th hour

1:24-2:206th hour

Grade 2 8:15.8:30

Morning Mt.Synchronous

8:30.10:00

Reading Synchronous &

Asynchronous

10:00-10:10

Recess

10:10-11:30

MathematicsSynchronous &

Asynchronous

11:30-12:10

Recess/Lunch

12:15-1:15

Creative Arts

1:15-2:00

Sci /SS

InterventionSynchronous &

Asynchronous

2:00-3:04

WritingSynchronous &

Asynchronous

Grade 3 8:15.8:30

Morning Mt.Synchronous

8:30.10:00

Reading Synchronous &

Asynchronous

10:00-10:10

Recess

10:10-11:15

MathematicsSynchronous &

Asynchronous

11:15-12:15

Creative Arts

12:15-1:00

Recess/

Lunch

1:00-2:00

Sci/SS

Intervention

2:00-3:04

WritingSynchronous &

Asynchronous

Grade 4 8:15-8:30

Morning MtSynchronous

8:30-9:30

ELASynchronous &

Asynchronous

9:30-10:30

Creative Arts

10:30-11:00

ELASynchronous &

Asynchronous

11:00-11:40

Recess/Lunch

11:40-1:00

MathSynchronous &

Asynchronous

1:00-2:00

WritingSynchronous &

Asynchronous

2:00-3:04

Sci/SS/

Intervention

Grade 5 8:15-8:30

Morning MtSynchronous

8:30-9:30 CA 9:30-11:00

MathSynchronous &

Asynchronous

11:00-12:00

ELASynchronous &

Asynchronous

12:00-12:40

Recess/Lunch

12:40-1:00

ELASynchronous &

Asynchronous

1:00-1:50

WritingSynchronous &

Asynchronous

1:50-2:20

SCI

Intervention

2:20-3:04

SS

Intervention

DK 8:35-8:50

Morning

Meeting

Creative Arts

9:00-9:30 or

9:30-10:00

12:05-12:50

1 class with

KA, 1 class

with KB

1:00-1:30 or

1:30-2:00

Creative Arts

2:25-2:40

Recess

KA 8:35-8:50

Morning

Meeting

8:55-9:55

Math

10:00-11:00

Creative Arts

11:05-11:40

Writing

11:40-12:05

Social

Studies/Science

12:05-12:50

Recess/Lunch

1:00-2:30

Reading

Instruction

2:30-2:50

End of Day

Routines

2:50-3:05

Recess

KB 8:35-8:50

Morning

Meeting

8:55-10:25

Reading

10:30-10:45

Recess

11:00-12:00

Creative Arts

12:05-12:30

Lunch/Recess

12:40-1:10

Writing

1:10-2:10

Math

2:10-2:50

Social

Studies/Science

2:50-3:10

End of Day

Routines

1A 8:35-8:50

Morning

Meeting

9:00-10:00

Creative Arts

10:00-11:00

Math

11:00-11:45

Lunch/Recess

11:55-1:25

Reading

Instruction

1:25-2:00

Writing

2:05-2:20

Recess

2:25-2:50

Social

Studies/Science

2:50-3:10

End of Day

Routines

1B 8:35-8:50

Morning

Meeting

Reading

8:50-10:20

10:20-10:55 11:00-11:45

Lunch/Recess

11:50-12:50

Math

12:55-1:25

Social

Studies/Science

1:30-1:45

Recess

1:50-2:00

End of Day

2:00-3:00

Creative Arts

3:00-3:10

End of Day

Routines

Title 9:00-9:30

1A Reading

Intervention

9:30-10:00

1A Math

Intervention

10:00-10:30

KA Reading

Intervention

10:30-11:00

KA Math

Intervention

11:00-11:30

KB Reading

Intervention

11:30-12:00

KB Math

Intervention

12:05-12:50

Lunch

Supervision

12:50-1:20

Lunch

2:00-2:30

KB Reading

Intervention

2:30-3:00

KB Math

Intervention

3:00-3:30

Supervision

NEXT STEPS

● Finalize the details of our district RRP plan and share with parents and staff

● Board approval of our Preparedness and Response Plan on August 10, 2020 as

required by Executive Order 2020-142

● Order PPE supplies and materials need to implement safety protocol if we adopt a

hybrid learning model

● Provide Forums for parents to answer questions prior to having to make a final

decision on a learning plan by August 14, 2020

● Develop a frequently asked questions document for parents to use

● Provide additional professional development for teachers to organize their classrooms

into our online platform

● Update our website with all the details of our plan

What questions do you have?