Hazard Mitigation Assistance (HMA) Program and Application
Overview
What is hazard mitigation?
Hazard mitigation is defined as any sustained actiontaken to reduce or eliminate long-term risk to human life and property from a natural hazard event.
HMA Program Guidance
The HMA Program Cal OES administers three programs that provide funding for eligible
mitigation planning and projects that reduces disaster losses and protect life and property from future disaster damages.
The three programs are the Hazard Mitigation Grant Program (HMGP), the Flood Mitigation Assistance (FMA) Program, and the Pre-Disaster Mitigation (PDM) Program.
• HMGP assists in implementing long-term hazard mitigation planning and projects following a Presidential major disaster declaration
• PDM provides funds for hazard mitigation planning and projects on an annual basis
• FMA provides funds for planning and projects to reduce or eliminate risk of flood damage to buildings that are insured under the National Flood Insurance Program (NFIP) on an annual basis
Eligible Subapplicants
Ineligible Activities
Projects that do not reduce the risk to people, structures, or infrastructure
Projects that are dependent on another phase of a project in order to be effective
Projects for which actual physical work has occurred prior to award
Projects constructing new buildings or facilities
Projects that address operation, deferred or future maintenance, repairs, or replacement
Studies not directly related to design and implementation of a proposed project
Preparedness measures and response equipment
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SubapplicantsPDM/FMA: All Subapplicants must have a FEMA-approved LHMP by the FEMA application deadline and when the project is awarded.
HMGP: All Subapplicants must have a LHMP by time project is obligated.
Local Hazard Mitigation Plan Requirement for Projects
HMA Cost Share & Availability Cost Share: Generally FEMA will pay 75% of the total cost.
PDM: FEMA will pay up to 90% for small, impoverished communities. $90M Nationwide
FMA: FEMA will pay up to 90% Federal Share for Repetitive Loss Properties. $160M Nationwide
FEMA will pay up to 100% Federal Share for Severe Repetitive Loss Properties.
HMGP: FEMA will pay 75% of the total cost. 25% Cost Share Required. Over $150M statewide
Funding from other federal sources cannot be used for the 25 percent share with one exception:
Funding provided to states under the Community Development Block Grant (CDBG) program from the Department of Housing and Urban Development can be used to meet the non-federal share requirement.
“Life of a Grant” Notice Of Intent (NOI)
Application Submission (to State)
State Application Development
State Application Submission to FEMA (PDM/FMA)
FEMA review and evaluation (PDM/FMA)
Subgrant/Grant Award
Project Work (Period of Performance)
Subgrant/Grant Closeout
Hazard Mitigation Grant Program
Application Process
DR 4301, 4305, 4308
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Immediate Needs Funding*Deadline has passed.
Well-developed, shovel-ready projects that implement a standalone, long-term risk reduction solution to a flood or erosion problem
Culvert upsizing Erosion control Flood control Drainage improvements Elevations and acquisitions Floodproofing Green infrastructure Floodplain and stream restoration Flood diversion and storage Aquifer storage and recharge
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Eligible Project Types
Must be a local community or government Approved Local Hazard Mitigation Plan Cost beneficial (Benefit Cost Analysis of 1.0 or over) 25% local match Up to $3M Federal Share Must obtain environmental clearances No construction prior to FEMA/Cal OES approval
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Requirements
Traditional Flood Mitigation
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Elevation
Drainage Improvement
Erosion Control
Green infrastructure Aquifer storage and recovery Flood diversion and storage Floodplain and stream restoration
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Climate Resiliency Mitigation Actions (CRMA)
Other Project Types
Funds will be available for all hazards (seismic, wildfire, etc.) and plans through the Notice of Interest (NOI) process
Project types include: Seismic retrofit
Ignition resistant materials
Hazardous fuels reduction
Other innovative project types
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PDM and FMA Funding • The 2017 Notice of Funding Opportunity (NOFO) was
released on July 10, 2017. Deadline was August 4, 2017.• Project and Planning grants are eligible for PDM• Period of Performance: 3 years • PDM Cost share 25%; FMA Varies• 2017 Federal program priorities is listed in NOFO.
A FEMA-approved local mitigation plan must be in effect by the FEMA application deadline and at time of obligation for project applications.
FMA Eligibility Requirements
All subapplicants must be NFIP participants in good standing (not suspended)
All properties included in project subapplications must be NFIP-insured
2017 FMA Community Flood Mitigation ActivitiesEligible community flood mitigation projects
Floodplain and stream restoration
Floodwater storage and diversion
Infrastructure protective measures
Localized flood control to protect critical facility
Aquifer storage and recovery
Stormwater management
Utility protective measures
Water and sanitary sewer system protective measures
Wetland restoration/creation
Project Application Elements
Scope of Work (SOW)
Schedule
Cost Estimate/Budget
Cost Effectiveness
Decision-making Process
Damage History
Property/Facility Data
Engineering Feasibility
Environmental/Historic Preservation
Scope of Work (SOW)
Detailed description of the proposed project:
Who is affected?
Who is performing the work?
What is the problem to be mitigated?
What is the proposed project?
Where is it located?
How will it be implemented?
How will it solve the problem?
Schedule Divides the activity
into measurable tasks or milestones
Includes all itemized tasks
Provides a realistic schedule for each task
Projected time must not exceed the grant performance period
Example of Scheduling Chart
Project Cost Estimate/Budget
Project Manager
Contractor
Engineering/architectural designs
Construction costs
Equipment
Permits/surveys
Site preparation/restoration
Environmental
Pre-award costs
Costs incurred after Grant Announcement, but prior to the date of the grant award are eligible budget line items.
Application Development
Development of BCA
Collection of EHP data
Preparing for design specifications
Community outreach & meetings related to the development of the application
Ineligible Costs
Do Not include:
Contingencies, Miscellaneous, Other, or any undefined cost categories
Maintenance (cannot be included in budget but must be included in BCA)
Administrative Costs or Overhead
Match Commitment Letter
Must:
Be on agency letterhead
Guarantee the full match
Identify the source of match
Provide dates of availability
Signed by agency executive
Cost-Effectiveness
Cost-Effectiveness:
Is indicated by Benefit-Cost Analysis (BCA) with a Benefit-Cost Ratio of at least 1:1
Is required by OMB
Demonstrates that the overall mitigation project benefits will be greater than or equal to the project costs
Should be calculated using FEMA-approved methodology
EHP Regulatory Requirements
National Environmental Policy Act
National Historic Preservation Act
Endangered Species Act
Executive Order 11988 (Floodplain Management)
Executive Order 11990 (Protection of Wetlands)
Executive Order 12898 (Environmental Justice)
Important Dates
HMGP NOI and Application Announcements are posted after a major federal Declaration. Current Deadlines are as follows:
Immediate Needs Project Applications for Flood Mitigation Projects Due May 15, 2017.
NOI period for all hazards April 15, 2017 – June 15, 2017
PDM/FMA NOI and Application Announcements:
The NOI deadline was August 4, 2017
Sub-Applications for approved NOI’s are due October 2, 2017.
Read the HMA Guidance
http://www.fema.gov/media-library/assets/documents/103279
HMA Guidance – 23 Job Aidswww.fema.gov/media-library/assets/documents/102051
RESOURCES Mitigation eGrants System Webpage:
https://www.fema.gov/mitigation-egrants-system-0
eGrants Helpdesk: [email protected] 1-855-228-3362
BCA Helpline: [email protected] 1-855-540-6744
Feasibility and Effectiveness Helpline: [email protected]
HMA Helpline: [email protected] 1-866-222-3580
HMGP Contact Information
Jennifer HoganState Hazard Mitigation Officer
www.caloes.ca.gov/cal-oes-divisions/recovery/public-assistance/404-hazard-mitigation-grant-program
Pre-Disaster and Flood Mitigation Division
CONTACT INFORMATION
Julie NorrisDivision Chief 916-845-8160
PDFM Web Page www.caloes.ca.gov/Cal-OES-Divisions/Hazard-Mitigation