HDI 2016 Exhibitor Manual/media/HDIConf/2016/Files/HDI...#HDIConf Important Exhibitor Contacts HDI...

HDI 2016 Exhibitor Manual Expo Hall Information &

Services Ordering Information

Hotel Information: Rosen Shingle Creek 9939 Universal Blvd Orlando, FL 32819

Expo Hall: Gatlin A/B/C/D

Conference Dates: April 12-15, 2016 Expo Dates: April 12-14, 2016

Booth Display Types and Regulations

There are three types of booth displays at HDI 2016: Standard/Linear, Perimeter Wall, and Island. The following booth display rules are typical for U.S. trade shows and convention halls.

Standard/Linear Booth (10' depth) Any booth that shares a common back wall and abuts other exhibits on one or two sides.

• Maximum height is 8'. This 8' height may be maintained on the sidewall of your boothup to a distance of 5' from the front aisle. The remaining length of the sidewall maybe no higher than 4'.

• A corner booth is a linear booth exposed to aisle on two sides. All other guidelines forlinear booths apply.

• Hanging signs are not permitted.

Perimeter Wall Booth (10' depth) A standard/linear booth found on the perimeter walls of the exhibit floor.

• The maximum height is 12’. This 12' height may be maintained on the sidewalls ofyour booth up to a distance of 5' from the front aisle. The remaining length of thesidewall may be no higher than 4'.

• Hanging signs are not permitted.

Island Booth (20’ depth) Any exhibit 20' x 20' or larger and is surrounded by aisles on four sides.

• No limitations on the number of solid walls for your Island booth.• Maximum height of the booth may be 20’ high in all areas of the booth.• Ceiling Height in the Gatlin Ballroom is 31’ high.• Hanging signs are permitted.

PSAV is the exclusive rigger for Rosen Shingle Creek. Any item that is suspendedfrom the ceiling must be performed by PSAV. Electrical may also be ordered throughPSAV. The exhibitor, exhibitor third party contractor or show contractor is responsiblefor sign assembly.

#HDIConf

Important Exhibitor Contacts HDI 2016 Event Sales Amanda Groppetti, Account Manager O: (415) 947-6213 C: (415) 609-2752 E: [email protected]

HDI 2016 Event Support Lauren Laub, Events Specialist P: (719) 955-8147 F: (719) 955-8146 E: [email protected]

GEMS - Official Contractor Cathy Gilbert, Senior Project Manager P: (407) 438-5002 ext. 113 F: (407) 852-0266 E: [email protected]

GEMS Logistics – Freight Transportation Services P: (321) 246-4534 E: [email protected]

PSAV – Electric, Air & Water P: (407) 996-4473 F: (855) 817-4462 [email protected]

PSAV – Rigging & Audio Visual P: (407) 996-2237 F: (866) 225-1303 E: [email protected]

Expo Logic – Lead Retrievals www.myexpoleads.com Show Code: HDI16 P: (484) 751-5131 F: (866) 266-5077 E: [email protected]

Millennium – Internet P: (407) 996-5865 F: (407) 996-5866 E: [email protected]

ON Event Services – Audio Visual P: (800) 967-2419 F: (770) 451-7925 E: [email protected]

mailto:[email protected]






http://www.myexpoleads.com/





Table of Contents

GEMS Manual & Online Ordering Information 1-16

Quick Facts & Important Information 1-2

Show Hours 3

GEMS Payment Information 4

Third Party Payment & Statement of Terms 5

Shipping Instructions 6-8

Material Handling Information 9-11

Installation/Dismantling Labor Information & Ordering 12

Non-Official Contractors Rules & Regulations 13

Furnishings & Accessories Ordering 14

GEMS Rental Exhibit Order Form 15

Carpet Ordering 16

Booth Cleaning Services and Ordering 17

Sign Ordering 18

Rosen Shingle Creek Expo Hall Information 19-26

Electrical Services and Ordering (PSAV) 20-22

Air and Water Ordering (PSAV) 23 Audio Visual Ordering (PSAV) 24 Rigging Ordering (PSAV) 25-26 Internet Access Ordering (Millennium) 27-28

Audio Visual Services Ordering (ON Event Services) 29-30

Lead Retrieval(s) Ordering (Expo Logic) 31-32

Freight Transportation Services Information (GEMS Logistics) 33-34

GEMS, your Official General Contractor for show products and services, is

proud to announce the all new GEMS TS online ordering system! Please follow

these simple steps to order all your show services online.

Logging In & Ordering Online

You will be receiving an email from GEMS with your login information, show code and important information. If you do not receive an email, please contact your GEMS Project Manager, Cathy Gilbert at (407)438-5002 ext. 113 or at [email protected].

Please use your login information to view your service manual, important show information and use the GEMS TS online ordering system. The online ordering system allows you, the exhibitor, to order, view past orders and make changes to your order for up to 6 hours without penalties or surcharges. All you need to do is login, choose the services you would like to order and click “add to cart”, then checkout.

If you choose not to use the GEMS TS online ordering system, a 10% processing fee will be added to your total invoice.

As always, if you have any questions feel free to contact GEMS. GEMS - Gilbert Exposition Management Services 895 Central Florida Parkway Orlando, FL 32824 Phone: 407-438-5002 | Fax: 407-852-0286

Page 1

GEMS is proud to be your Exposition Management team for HDI 2016 Conference and Expo. The following are important dates and information to keep at hand:

Official General Contractor GEMS - Gilbert Exposition Management Services 895 Central Florida Parkway, Orlando, Florida 32824 Phone: (407) 438-5002 Fax: (407) 852-0286

Show Information: Back-wall Drape: Black Side-wall Drape: Black

Booth Size Increments: 10’ x 10’ Booth Includes: Pipe and drape and (1) ID sign provided Gatlin A/B/C/D at the Rosen Shingle Creek are ballrooms and the entire floor is carpet.

During the Show:

GEMS maintains an on-siteExhibitor Center throughout the show. If there is anything you forgot to order, or new requirements arise during the show, we will be happy to help you. Just visit us at the Exhibitor S e r v i c e C e n t e r f o r assistance.

SHIPPING ADDRESSES:

Advance to Warehouse:

GEMS Company Name & Booth # HDI2016 895 Central Florida Parkway Orlando FL 32824

Direct to Show Site:

Rosen Shingle Creek/Gatlin A/B/C/D Company Name & Booth # c/o GEMS for HDI2016 9939 Universal Blvd. Orlando, FL 32819

*Shipments arriving atshow site prior to April 10th will be refused, re-routed, or held by the facil-ity. You are responsible for all related charges in-curred at show site and by GEMS. Shipping prior to move in could delay your shipment to your booth. Please follow the outlined shipping guidelines.

Important Dates

Monday March 7, 2016 Shipments may start arriving at the GEMS warehouse

Friday March 18, 2016 Discount Deadline GEMS orders received with payment

Thursday April 7, 2016 Last day for shipments to arrive at GEMS warehouse without surcharges

DO NOT SHIP TO SHOW SITE PRIOR TO April 10, 2016.

Visit the GEMS online ordering site and pay for the Material Handling service in advance to avoid delays onsite.

After the Show:

Feel free to contact GEMS throughout the year for assistance with any trade shows, Special Events, exhibit rentals, installation and dismantle labor, or material storage.

We look forward to serving you in the future!

Show carrier on site for pickup if you would like to ship outbound freight.

Please inform your drivers to be checked in at the loading area by 6:00 pm onThursday, April 14, 2016.

Freight not picked up by 8:00 pm on Thursday April 14, 2016 will be redirected.

All Exhibit Materials must be off the show floor by 8:00 pm on Thursday April 14, 2016.

Stop by the GEMS Desk during move-out and get an out bound bill of lading.

A GEMS Project Manager is specifically assigned to this event in order to help you with all of your booth needs.

Please do not hesitate to contact your Project Manager with any questions.

GEMS wants your event to shine!

Your Project Manager is: Cathy Gilbert Phone: (407) 438-5002 x 113 Fax: (407) 852-0266 Email: [email protected]

Page 2

HDI 2016 Conference and Expo April 12-14, 2016

Rosen Shingle Creek, Orlando Florida

Cathy Gilbert, Project Manager E-mail: [email protected]

895 Central Florida Parkway Phone: (407) 438-5002 x113

Orlando, Florida 32824 Fax: (407) 852-0286

GEMS Discount Deadline Friday March 18, 2016

SHOW HOURS Monday April 11, 2016

Exhibitor Move-In 11:00 am - 7:00 pm

Tuesday April 12, 2016

Exhibitor Move-In 8:00 am - 3:00 pm*

Show Hours 5:00 pm - 7:00 pm

Wednesday April 13, 2016

Exhibit Hall Open 12:00 pm - 3:30 pm

5:30 pm - 7:30 pm

Thursday April 14, 2016

Exhibit Hall Open 12:00 pm - 3:00 pm

Exhibitor Move-Out 3:00 pm - 8:00 pm**

Exhibits MUST be show ready by 3:00 pm on Tuesday April 12, 2015, you may incur cleaning fees if this time is not met.*

ALL EXHIBIT MATERIALS MUST BE OFF THE FLOOR BY

8:00 pm on Thursday April 14, 2016**

It is the exhibitor’s responsibility to arrange outbound shipments with their designated carrier (If other than the show carrier). Schedule your carrier to pick up your freight, directly from the exhibit hall, no later than the forced time above.

At the close of the show, each exhibitor must fill out a Bill of Lading and hand in to the on-site service desk. Outbound shipping forms will be available at the service desk. Should the exhibitor fail to provide outbound shipping paperwork and it is not turned into the service desk, a labor charge will be added to the exhibitor’s final invoice.

Any shipment left in a booth for which no disposition is provided, or if requested carrier fails to pick up or refuses to take shipment, GEMS reserves the right to re-route shipment using the show carrier or return material to our warehouse at the exhibitor’s expense.

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PAYMENT & CREDIT CARD CHARGE AUTHORIZATION

Payment Policy

Payment for Services

GEMS requires payment in full at the time services are ordered. GEMS requires that you provide a credit card authorization with your initial order. For your convenience, we will use this authorization to charge your account for services which may include labor & material handling not covered by your first payment.

For your convenience, we will use this authorization to charge your credit card for any additional amounts ordered by your representative for products and services rendered to your company for this event.

Method of Payment

GEMS accepts MasterCard, VISA, Discover, American Express, & Check. Purchase orders are not considered payment. All payments must be made in U.S. Funds drawn on a U.S. Bank. Exhibitors will be charged a $25.00 fee for returned NSF checks.

Third Party Billing

Each exhibiting firm is ultimately responsible for all charges incurred on its behalf. GEMS reserves the right to institute collection action against the exhibitor if the authorized third party does not pay. See Third Party Billing Request form.

Tax Exempt

If you are tax exempt in the state in which you will be exhibiting, you must provide a Sales Tax Exemption Certificate for that state. Please send the above information with your orders for the show. GEMS must receive your certificate with your order; otherwise tax will appear on your invoice.

Adjustments and Cancellations

Adjustments to your invoice will not be made after the close of show. Some items, services and labor are subject to cancellation fees. Cancellation fees will apply if written notice of cancellation is not received within 15 business days of the show

move-in. No credits will be issued after delivery or attempted delivery.

Credit Card Charge Authorization

(All Information Must Be Provided)

__MasterCard __VISA __American Express __Corporate __Personal

EXPIRATION DATE

Calculation of Orders Total Material Handling $ Installation & Dismantle Labor $ Standard Furnishings & Accessories $ Custom Furniture Rental $

Carpet $ GEMS Rental Exhibits $

Other $ 10% service fee of total invoice for orders not placed online

$

Total $

To simplify payment, send a check payable to GEMS for your entire order or note the amount to be charged to

your credit card.

FULL PAYMENT in U.S. funds drawn on a U.S. Bank $

Check #

Please list all authorized persons for

credit card use at show site below.

Cleaning $

Card Holders Name

(Please Print) Billing Address

City State Zip

Phone Number Fax Number

Email Address

Card Holders Signature

Company Name Booth #

___ /___

If you have any questions regarding our payment policy, please call exhibitor services at 407-438-5002 or visit our Service Desk during setup and move-out. Please complete the information and return payment in full with this form and your orders. You may choose to pay by credit card, check or bank wire transfer, however, we require your credit card charge authorization to be on file with GEMS. You agree to late fees up to 1.5% per month on any balance not paid at the conclusion of the Show, or balance left without appropriate credit card on file.

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THIRD PARTY PAYMENT AND STATEMENT OF TERMS GEMS will present invoices to third parties at the Show site for payment of all services rendered to exhibitors provided the following conditions are met :

1. The exhibitor is required to complete the “INTENT TO USE NON-OFFICIAL CONTRACTORS” form located in this manual.

2. The payment record of the third party must be acceptable to GEMS. Also, the charge card information must be completed and submitted to GEMS as a deposit for the Show.

3. If there is any doubt who is to be invoiced for a service, the charges for the service will be charged to the exhibitor. The exhibiting firm is ultimately responsible for the payment of all charges. If the Non-Official Contractor requires GEMS to fax an invoice from the Show Facility, a $75.00 service charge will be added.

4. The following form is to be completed, signed and returned by both parties by the deadline date indicated at the bottom of this page. Otherwise, the request will be denied.Please do not forget to fill out the credit card authorization form.

We understand that we, the exhibiting firm, are ultimately responsible for payment of charges incurred. In the event that the named third party does not make payment upon presentation of the invoice at the Show site, such charges will be presented to the exhibiting firm for payment.

ALL INVOICES MUST BE SETTLED BY THE CLOSE OF THE SHOW. Please fill out the form below completely.

EXHIBITING FIRM: BOOTH#:

AUTHORIZED NAME & TITLE:

AUTHORIZED SIGNATURE:

DISPLAY HOUSE NAME/THIRD PARTY PAYER:

COMPLETE ADDRESS:

CITY, STATE: ZIP CODE:

AUTHORIZED NAME & TITLE:

AUTHORIZED SIGNATURE:

PHONE NUMBER: FAX NUMBER:

ITEMS TO BE BILLED TO THIRD PARTY:

___ MASTERCARD ___ VISA ___ DISCOVER ___ AMERICAN EXPRESS

ACCOUNT NUMBER: EXPIRATION DATE:

NAME ON CARD:

SIGNATURE:

COMPANY NAME:

COMPANY ADDRESS:

CITY, STATE: ZIP CODE:

PHONE NUMBER: FAX NUMBER:

BOOTH #:

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ADVANCE SHIPMENTS TO THE WAREHOUSE

Shipments must be sent PRE-PAID. All collect shipments will be refused.

Crated shipments may be sent to the warehouse in advance up to thirty (30)days prior to the Show move-in date. Such shipments must arrive on or beforeApril 7, 2016 between 8:00am & 4:00pm Monday through Friday.

No shipments will be received at the warehouse on weekends or holidays. Totrace the arrival of a shipment, call 407-438-5002.

HAVE PRO NUMBER AND CARRIER INFORMATION AVAILABLE.

NOTE: Shipments that arrive at the warehouse after Show move-in hasbegun will be charged an additional 25% overtime rate of the advancewarehouse rate.

Label each package or crate as follows:

TO ARRIVE ON OR BEFORE

April 7, 2016

GEMS Company Name & Booth #

HDI2016 895 Central Florida Parkway

Orlando FL 32824

SHIPPING INSTRUCTIONS

Please note the following general shipping information:

Shipments received without receipts, freight bills or specified unit counts on the receipts or freight bills, such as UPS or van lines, will bedelivered to the exhibitor’s booth without guarantee of the piece count or condition. No liability will be assumed by GEMS for such shipments.

Crated materials will be received at the warehouse up to 30 days in advance and delivered to respective booths at the Show facility.Empty containers will be removed from the booth, placed in storage and returned to the booth at the close of the Show. Material is then moved from the booth to the dock and reloaded on designated vehicles. Charges will be based on in-bound weight only.

IMPORTANT: Refer to the “MATERIAL HANDLING RATES” in the Exhibitor Service Manual for rate information.

SHIPMENTS TO SHOW SITE

All shipments arriving at the facility prior to April 10, 2016 will be refused &rerouted.

NOTE: Shipments will only be received at the Show site during the move-inperiods - SEE PAGE 2, 3 OF THE SERVICE MANUAL.

As an exhibitor, it is your responsibility to instruct your carrier of the proper date for direct deliveries to the Show facility.

Bills of Lading indicating weight must accompany freight delivery. Thedriver’s signature on the Show site receiving report will verify the totalcount and weight.

NOTE: Shipments arriving at Show site before the designated move-indate will be refused, rerouted, or held by the facility. You’re responsiblefor all related charges incurred at site & by GEMS.Shipping prior to move-in could delay your shipment to your booth. Pleasefollow the outlined shipping guidelines.

Label each package or crate as follows:

DO NOT DELIVER PRIOR TO

April 10, 2016

Rosen Shingle Creek/Gatlin A/B/C/D Company Name & Booth #

c/o GEMS for HDI2016

9939 Universal Blvd. Orlando, FL 32819

GEMS WILL NOT be responsible to locating freight that is sent to the facility prior to April 10.

Page 6







FOR ADVANCE SHIPMENTS TO ARRIVE BY April 7, 2016

RUSH EXHIBITION MATERIALS

To:__________________ EXHIBITOR NAME

GEMS HDI2016

895 Central Florida Parkway Orlando FL 32824

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________




GEMS HDI2016






GEMS HDI2016






GEMS HDI2016



The shipping information below can be used as a “label”. Simply print, cut and tape to your shipment. You can certainly use your own labels, please be sure the information is the same.

Page 7








April 10, 2016 Rosen Shingle Creek/Gatlin A/B/C/D

Company Name & Booth # c/o GEMS for

HDI2016 9939 Universal Blvd. Orlando, FL 32819



April 10, 2016 Rosen Shingle Creek/Gatlin A/B/C/D

Company Name & Booth # c/o GEMS for

HDI2016 9939 Universal Blvd. Orlando, FL 32819


The shipping information above can be used as a “label”. Simply print, cut and tape to your shipment. You can

certainly use your own labels, please be sure the information is the same.

Page 8







FREIGHT INFORMATION GUIDE PLEASE NOTE: To enable our tracking delayed shipments, please fax duplicate Bills of Lading to 407 852-0286.

COLLECT SHIPMENTS WILL NOT BE RECEIVED

Shipments arriving at Show site before the designated move-in date could be refused, rerouted, or held by the facility. You are responsible for all related charges incurred at Show site and by GEMS. Shipping prior to move-in could delay your shipment to your booth. Please follow the outlined shipping guidelines.

INSTRUCTIONS FOR OUTGOING SHIPMENTS AFTER THE SHOW

Consign to (Company Name): Telephone:

Street Address: City:

State: Zip:

Carrier: Circle One: PREPAID COLLECT

Total Number of Containers: Total Weight of Shipment:

INCOMING SHIPMENT INCOMING SHIPMENT INCOMING SHIPMENT INCOMING SHIPMENT

Origin of Shipment: Origin of Shipment: Origin of Shipment: Origin of Shipment: Shipping Date: Shipping Date: Shipping Date: Shipping Date:

Approximate Arrival Date: Approximate Arrival Date: Approximate Arrival Date: Approximate Arrival Date:

Total Number of Containers: Total Number of Containers: Total Number of Containers: Total Number of Containers:

Total Weight of Shipment: Total Weight of Shipment: Total Weight of Shipment: Total Weight of Shipment:

Carrier: Carrier: Carrier: Carrier:

Pro #: Pro #: Pro #: Pro #:

MATERIAL HANDLING RECAP

Please indicate where your shipment will arrive: ____GEMS Warehouse ____Show Site

We will ship _______ pieces @ _______ lbs. @ $96.00 per 100 lbs. (200 lb. minimum) $

Small Package Charge @ $55.00 (25 lb. maximum) $

Loose/Uncrated/Pad Wrapped @ $115.00 per 100 lbs. (200 lb. minimum) $

OVERTIME MATERIAL HANDLING CHARGES (See Schedule On Page One)

Overtime rates prevail before 8:00AM and after 4:00PM daily, and all day on Saturdays, Sundays & Holidays. Inbound Overtime - 25% Surcharge $

Outbound Overtime - 25% Surcharge $

NOTE: We understand that your calculation is only an estimate. Invoicing will be completed from the actual weight as listed on the inbound Bills of Lading. Adjust-ments will be made accordingly, and must be paid at Show site. If you have any questions about material handling, please call 407-438-5002.

Material Handling Subtotal $

Overtime Subtotal $

Material Handling Total $

For complete information and instructions on shipping and material handling, refer to the “SHIPPING INSTRUCTIONS” and “MATERIAL HANDLING RATES.”

*When recording weight, round up to the next one hundred (100) pounds. *Shipments received without individual/carrier receipts or freight bills, such as UPS, FEDERAL EXPRESS, EXPRESS MAIL, PARCEL POST, or PRIVATE VEHICLE, etc., will be delivered to the booth without guarantee of the piece count or condition.


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SMALL PACKAGE SHIPMENTS

Shipments received without individual/carrier receipts or freight bills, such as UPS, FEDERAL EXPRESS, EXPRESS MAIL, PARCEL POST, or PRIVATE VEHICLE, etc., will be delivered to the booth without guarantee of the piece count or condition. GEMS will assume no liability for these shipments. $50.00 per shipment will be charged for packages 25 pounds and under.

LABOR AND EQUIPMENT

Labor will be available for un-crating, un-skidding, assembling, positioning, leveling, dismantling, re-crating, and re-skidding machinery and/or equipment of exhibitors. Please see the “INSTALLATION AND DISMANTLING LABOR ORDER FORM” in this manual.

SPECIAL HANDLING

Add 50% to the quoted Show facility rate for un-crated or loose display shipments or shipments by any truck which, because of height or truck bed, cannot be unloaded at the docks. Uncrated and loose display shipments will not be received at the warehouse. This form of shipment should be sent directly to the Show facility, scheduled to arrive during the move-in time. These shipments will not be accepted prior to the move-in dates. Uncrated and loose display shipments are defined as open displays (not crated or cased) or un-skidded machinery on an open flatbed truck without proper lifting bars or hooks. If the crated materials are combined with un-crated or loose materials in the same shipment, and the Bill of Lading does not identify the various classifications, the whole shipment will be charged at the special handling rate.

INBOUND BILL OF LADING OR DELIVERY RECEIPT

All shipments must have a Bill of Lading or delivery receipt showing number of pieces, weight and description of merchandise. The charges will be computed based on this weight. In the event that no weight is indicated on the documents presented, GEMS shall estimate the weight, and all charges will be based on these estimates. The estimates will be binding on both parties. A $25 fee will be applied to your invoice if GEMS finds it necessary to provide this weigh scale service No adjustments will be made after the Show closes. Copies of the Bills of Lading, including pro number, should be mailed to GEMS as soon as shipments are made This will assist in tracking, if necessary.

EMPTY CONTAINER LABELS

Empty labels for storage of containers during the Show will be available at the Exhibitor Service Center. Affixing the labels is the sole responsibility of the exhibitor or representative. All previous labels should be removed. GEMS assumes no liability for errors to the above procedure, removal of containers with old labels, improper information or valuables stored in containers with old empty labels. Empty crates or containers will not be accessible after removal unless prior arrangements are made for accessible storage at the Exhibitor Service Center.

SPECIAL RATES AND SERVICES

Steel banding is available at $1.50 per linear foot, plus one-half hour minimum labor.

Shrink Wrap is available at $15.00 per pallet / skid plus one-half hour labor..

Mobile equipment will be moved in & out of the exhibit hall on a time & material basis with a minimum $250 charge per round trip.

MATERIAL HANDLING RATES

- $96.00 per hundred weight (or fraction thereof). - Minimum of $193.00 per shipment delivered - 200 lb. minimum. - When recording weight, round up to the next one hundred (100) pounds. - Rates are calculated on a round trip basis.

- If the inbound and / or outbound receiving hours occur during overtime there will be a 25% surcharge for each occurrence. - Overtime hours are Monday-Friday before 8:00am and after 4:00pm, and all day Saturday, Sunday and on Holidays.

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MATERIAL HANDLING RATES -CONTINUED-

AGREEMENT OF TERMS

The exhibitor accepts responsibility for the payment of charges in connection with the handling of shipments and guarantees payment to GEMS for the incurred services described herewith.

OUTBOUND SHIPPING

Each exhibitor or his representative will be expected to label his exhibit materials and furnish shipping information. Labels and Bills of Lading will be available at the Exhibitor Service Center. Previous shipping labels should be removed. GEMS accepts no responsibility for misdirected shipments as a result of old shipping labels remaining on containers. GEMS will route all shipments unless special advance arrangements are made. Exhibits and materials for which arrangements have not been made with GEMS, or which have not been removed from the exhibit area on removal day, will be transported to our warehouse, at an additional charge, to await disposition. GEMS reserves the right to route exhibit material via an alternate carrier in the event that the requested carrier fails to pick up the shipment or refuses to accept shipments within five (5) business days following the close of the Show. No liability will be assumed by GEMS as a result of such re-routing or handling. Any freight brought back to the warehouse for special pick-up will be given an additional charge.

SHIPMENTS RETURNED TO THE WAREHOUSE

At the close of the Show, should shipments need to be brought back for any reason, there will be an additional charge of $96.00 per CWT for straight time and $193.00 per CWT for overtime, with a 500 lb. minimum.

LIMITS OF LIABILITY

All shipments should be insured by the exhibitor from the time they leave their firm until they are returned after the Show. All exhibits or materials handled by GEMS and insured by the exhibitor are not to exceed a value of $0.25 per pound and are not to exceed a maximum of $50.00 per item or $1000.00 per claim, whichever is less. GEMS and its subcontractors are not insurers. The amounts paid to GEMS are based on the value of the material handling services and are unrelated to the value of the property being handled.

GEMS and its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppage, fire, theft, windstorm, water, vandalism, acts of God, mysterious disappearances or other causes beyond its control, or for ordinary wear and tear in handling of equipment. GEMS and its subcontractors shall not be responsible for the materials after they have been delivered to the booth, or before they have been picked up for loading at the exhibit hall. GEMS shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. All Bills of Lading covering outgoing shipments, which are given to GEMS by exhibitors, will be checked at the time of pickup from the booth, at which time corrections will be made where discrepancies exist. Furthermore, the exhibitor recognizes there may be a lapse of time between the completion of packing and the actual pickup of materials from the booth for loading onto a carrier. During such time, the materials will not be under the care or responsibility of GEMS. GEMS and its subcontractors shall not be liable to any extent whatsoever for potential or assumed loss of profits or revenues for any collateral costs, which may make it impossible or impractical to exhibit. Same claims for loss or damage which are not submitted to GEMS within thirty (30) days of the close of the Show shall be considered waived.

No suit or action shall be brought against GEMS or its subcontractors more than one year after accrual of the cause or action thereof. In order to expedite removal of materials from the Show site, GEMS shall have the authority to change designated carriers if such carriers do not pick up on time. Where the exhibitor makes no disposition, materials will be either taken to a warehouse to await exhibitor’s shipping instructions (in which case extra charges will be the responsibility of the exhibitor) or shipped to the exhibitor’s address.

The consignment or delivery of a shipment to GEMS or its subcontractors by the exhibitor, or by any shipper on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth in the above section.

Page 11








INSTALLATION AND DISMANTLING LABOR ORDER Straight Time: $100.00 per personnel hour Overtime: $140.00 per personnel hour

Overtime rates prevail before 8:00AM and after 4:30PM, daily and all day on Saturdays, Sundays & Holidays.

A minimum charge is one hour per labor personnel,

FORKLIFT ORDER Straight Time: $100.00 per personnel hour Overtime: $140.00 per personnel hour Forklift: $50.00 per hour

A forklift crew will consist of one forklift, one driver and one spotter. Please note that a forklift crew should be ordered if you need equipment spotted in your booth area, removed from crates, positioned or repositioned once it is in your booth area. Forklift crews do not need to be ordered if it is part

of the Material Handling Process. The same rules and regulations apply to forklift crew labor as to all other labor services.

Please check the appropriate line: ___GEMS Supervision ___Exhibitor Supervision ___Forklift Crew

Install Date: Time: Total Laborers: Hours per Laborer: $

Dismantle Date: Time: Total Laborers: Hours per Laborer: $

GEMS Supervision Install 35%: GEMS Supervision Dismantle 35%: Forklift Fee: $50.00 $

ESTIMATED COST FOR INSTALLATION, DISMANTLE LABOR, AND/OR FORKLIFT LABOR: $

INSTALL & DISMANTLE RECAP

LIMITS OF LIABILITY & RESPONSIBILITY FOR LABOR

1. Gilbert Exposition Management, Inc., GEMS & its subcontractors shall not beresponsible for loss, delay or damage due to strikes, lockouts or work stoppages ofany kind.

2. Gilbert Exposition Management, Inc., GEMS and its subcontractors shall not beresponsible for loss, injury or damage cause by laborers or equipment furnished by Gilbert Exposition Management, Inc., or its subcontractors, except when suchlaborers are working or operating equipment under direct supervision of asupervisor designated by Gilbert Exposition Management, Inc., GEMS or itssubcontractor.

3. Gilbert Exposition Management, Inc., GEMS and its subcontractors shall not beliable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs which may result from any loss, injury ordamage to an exhibitor’s material or personnel, which may make it impossible orimpractical to exhibit exhibitor’s materials.

4. Claims for loss, injury or damage which are not submitted to Gilbert ExpositionManagement, Inc., GEMS, within thirty (30) days of the close of the Show on which the loss, injury or damage occurred shall be considered waived. No suit or actionshall be brought against Gilbert Exposition Management, GEMS or itssubcontractor more than one year after the accrual of the cause of action.

5. Gilbert Exposition Management, GEMS, will not be responsible for improperpacking of exhibitor material and products or incorrect labeling if working underthe supervision of the exhibitor.

6. Gilbert Exposition Management, Inc., GEMS will not be responsible for improperlypacked or concealed damages to exhibits.

7. The placing of an order for the services or laborers and the use of equipment byan exhibitor, or any agent of the exhibitor shall be construed as an acceptance bysuch exhibitor or agent of terms and conditions set forth in Section 1 through 6above.

Workers are assigned to orders at 8:00AM daily and completion time of first assignments is uncertain.

Therefore, starting times after 8:00AM cannot be guaranteed, although every effort will be made to provide labor at requested times.

PLAN B: Installation and dismantling of display

under the supervision of Exhibitor.

Please note the following:

Labor personnel must be picked up at GEMS Exhibitor Service Center when under exhibitor supervision.

A one hour “no show” charge will be applied if exhibitor fails to pick up laborpersonnel as ordered.

Notice of cancellation should be made at least 24 hours prior to the Show move-in to avoid a one-hour charge per requested personnel.

PLAN A: Installation and dismantling of display

under the supervision of I&D GEMS.

Please note the following:

In addition to the above listed rates, a 35% supervision fee will apply to the above rates with a $50.00 minimum charge.

Work will be done on a straight time basis if possible. However, overtime charges will be invoiced, if necessary.

Notice of cancellation should be made at least 24 hours prior to the move-in to avoid a one-hour minimum charge.

Page 12







NON-OFFICIAL CONTRACTORS’ RULES & REGULATIONS

Gilbert Exposition Management, Inc. (GEMS), has been selected as the Official Service Contractor and must be used for all material handling, furniture rental, signs, rigging, cleaning, and installation and dismantling of decorations.

A NON-OFFICIAL CONTRACTOR IS: Any individual who is not a full-time permanent employee of an exhibiting firm, who is providing a service to an exhibitor on-site, and does not represent one or more of the official contractors.

1. Each representative on a Non-Official Contractor must physicallypick up, in person, an “Exhibit Crew” badge at the GEMS Exhibitor Service Center. If a representative of a Non-Official Contractordoes not have any identification which verifies his/heremployment by a Non-Official Contractor he/she must beaccompanied to the GEMS exhibitor Service Center by arepresentative who has verifying identification.

2. These services shall not compete with existing labor regulationsor contracts, and in fulfilling his obligations, the representativeof a Non-Official Contractor shall adhere to the regulations set upby the hall and Show management regarding entrance.

3. The representative of a Non-Official Contractor shall have a trueand valid order for service from an Exhibitor in advance of themove-in date and shall not solicit business on the Show floor.

4. The representative of a Non-Official Contractor will share withthe Official Service Contractor all reasonable costs related tohis operation, including overtime pay for stewards, restoration ofexhibit space to its initial condition, etc.

It is the responsibility of the Exhibitor to see that each representative of a Non-Official Contractor abides by the Official Rules & Regulations of this Exposition.

INTENT TO USE NON-OFFICIAL CONTRACTORS A NON-OFFICIAL CONTRACTOR IS:

Any individual who is not a full-time permanent employee of an exhibiting firm, who is providing a service to an exhibitor on-site at the Show facility and does not represent on or more of the official contractors.

1. Exhibitors who choose to use a Non-Official Contractor must completeand sign this form. It must be received at Gilbert ExpositionManagement Services, Inc. (GEMS), no later than the Deadline Date.NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THEOFFICIAL PUBLISHED DEADLINE.

2. The Non-Official Contractor must provide GEMS with a copy of valid“Certificate of Insurance.” This certificate must be received no laterthan the deadline date. NO EXTENSIONS OR EXCEPTIONS WILL BEGRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE.

3. Failure to provide GEMS with items 1 and 2 above will result in saidfirms being required to hire installation and dismantling labor fromGEMS. Non-Official Contractors will be able to provide supervisiononly.

All representatives of the Non-Official Contractor must obtain an “Exhibit Crew” badge at the GEMS Exhibitor Service Center.

IMPORTANT: It is the responsibility of each Exhibiting Firm who is utilizing a Non-Official Contractor to complete and return the following forms to GEMS no later than March 18, 2016

“INTENT TO USE NON-OFFICIAL CONTRACTORS” form, which is located on the following page of this manual.

Liability “Certificate of Insurance” form which names Gilbert Exposition Man-agement, Inc. (GEMS), as additionally insured for each Non-Official Contractor firm being utilized. (Note: The exhibitor-appointed contractor must maintain at least $1 million in Employer’s Liability, General Liability, Automobile Liability & Worker’s Compensation as required in the state the exposition is located.)

If both the “INTENT TO USE NON-OFFICIAL CONTRACTORS” form and “CERTIFICATE OF INSURANCE” are not supplied to GEMS by March 18, 2016, then any representative of the Exhibiting Firm or Non-Official Contractor will be required to order labor from GEMS.

INTENT TO USE NON-OFFICIAL CONTRACTORS

NOTIFICATION DEADLINE: March 18, 2016EXHIBITING FIRM: BOOTH #:

AUTHORIZED NAME AND TITLE: AUTHORIZED SIGNATURE:

FULL NAME OF NON-OFFICIAL CONTRACTOR: COMPLETE ADDRESS: CITY: STATE: ZIP CODE:AUTHORIZED NAME AND TITLE: AUTHORIZED SIGNATURE: PHONE NUMBER: FAX NUMBER:

NON-OFFICIAL CONTRACTOR “SHOW SITE” REPRESENTATIVE (if not same as above): DIRECT PHONE NUMBER: TYPE OF SERVICE TO BE PERFORMED:

Page 13







ADDITIONAL FURNISHINGS & ACCESSORIES

CHAIRS AND ACCESSORIESQuantity Description Discount Price Standard Price Total

Basic Side Chair $40.75 $55.00 $

Literature Stand $110.00 $137.50 $ Waste Basket $15.50 $21.00 $ Easel, Chrome $32.00 $39.75 $ Tack Board $150.00 $175.00 $ 42” High Round Café Table $175.00 $210.00 $ Bag Rack $60.00 $80.00 $

SPECIAL DRAPERY BACKGROUNDS—Ordered In 10’ Increments Indicate Color: ___Red ___Blue ___Black ___Teal ___Grey ___White

Quantity Description Discount Price Standard Price Total 3’ Drapery Installed, per linear foot $9.25 $13.75 $ 8’ Drapery Installed, per linear foot $12.00 $18.25 $

DRAPED DISPLAY TABLES—30” High x 24” WideIndicate Color: ___Red ___Blue ___Black ___Teal ___Grey ___White ___Burgundy

Quantity Description Discount Price Standard Price Total 4’ Draped $89.75 $115.50 $ 6’ Draped $99.25 $138.50 $ 8’ Draped $107.25 $154.50 $ 4th Side Draped $22.00 $29.75 $

DRAPED DISPLAY COUNTERS—42” High x 24” WideIndicate Color: ___Red ___Blue ___Black ___Teal ___Grey ___White ___Burgundy

Quantity Description Discount Price Standard Price Total 4’ Draped $95.75 $129.25 $ 6’ Draped $108.75 $147.00 $ 8’ Draped $120.50 $162.75 $ 4th Side Draped $22.00 $29.75 $

TABLE RISERS AND DRAPINGIndicate Color: ___Red ___Blue ___Black ___Teal ___Grey ___White ___Burgundy

Quantity Description Discount Price Standard Price Total 4’ x 10” x 12” Draped $35.25 $47.50 $ 6’ x 10” x 12” Draped $45.00 $60.75 $

8’ x 10” x 12” Draped $57.75 $78.00 $

Subtotal $

Tax @ 7% $ EXHIBITING FIRM: BOOTH #: Total $

FOR ANY ADDITIONAL FURNISHINGS NOT LISTED ABOVE, PLEASE CONTACT YOUR PROJECT MANAGER AT GEMS FOR ORDERING AND PRICING DETAILS.

Basic Black Stool with Back $120.00 $135.00 $

Page 14







EXHIBITING FIRM: BOOTH # :

GEMS RENTAL EXHIBITS ORDER FORM ALL GEMS RENTAL EXHIBIT PACKAGES INCLUDE CHOOSE ONE:

_____One 30” gray round conference table 33” high and Two Chairs, One Wastebasket, Carpet, Installation and Dismantle Labor, Header Copy (in black)

_____One Black Café table 40” round and 42” high and Two barstools, One Wastebasket, Carpet Installation and Dismantle Labor, Header Copy (in black)

GEMS BASIC RENTAL

10’ Exhibit (Please indicate instructions for header below)

Choose 1: ___Standard White Panels - $1,100.00 ___Velcro Panel - $1,425.00*

*Indicate Velcro Color: ___Black ___Silver

Indicate Carpet Color: ___Blue ___Red ___Grey

Shelves Qty.________ Cost $65.00 each Subtotal $_________

POP UP BOOTH RENTAL

8’ x 8’ Pop Up Display Package _________ $800.00

** Please Note ** Pop Up Displays include Pop Up Display, Pedestal, Labor to install and dismantle and Spotlights ONLY.

Please contact us at the number below if you would like us to quote graphics or email high resolution PDF or EPS files for review.

Subtotal $

Tax @ 7% $

Total $

All rental orders received after the deadline date will be charged an additional 50%.

Standard Black on White Header to Read:

<— GEMS Basic Rental Booth

Pop Up Booth Rental —>

Printable Graphic Sizes for Basic Rental (additional cost apply):

Header: 7” H x 110” L

Each Panel (3):

32” W x 8’ H

$265.00 per header or per panel

Printable Graphic Sizes for Pop Up:

Height – 87 ¾”

(total) Width – 79 ½”

Two curved end panels: 22” W x 87 ¾” H

Three middle panels:

26 ½” W x 87 ¾” H Podium Sign:

14” W x 18” H

$265.00 per panel

$57.50 per podium sign

Page 15







STANDARD CARPET ORDER

CARPET - Carpet Ordered in Multiples are not Guaranteed a Color Match

Indicate Color: ___Black ___Blue ___Grey ___Burgundy ___Red

Quantity Description Discount Price Standard Price Total

10’ x 10’ $147.50 $185.50 $

10’ x 20’ $260.00 $336.75 $

10’ x 30’ $375.00 $490.00 $

10’ x 40’ $490.00 $653.50 $

Carpet Padding per 10’ space $75.00 x _____ $95.00 x _____ $

DELUXE & SPECIAL CUT CARPET ORDER

Enhance the impression of your booth, plus enjoy the added choices of designer colors, by ordering our custom carpeting. It is available for one-time rental or outright purchase for use at further Shows at a very reasonable cost. Carpeting is 30 oz. stain-resistant Zeftron Nylon. Other colors may be available; please call the number below for additional colors and prices. Also consider foam padding for comfort and added luxury feeling.

___Gunmetal ___Misty Grey ___Bay Water ___Cherry Red

___Burgundy ___Silver Mist ___Baby Blue ___Ebony

___Navy ___Sky Blue ___Dusty Rose ___Light Teal

Please fill out your choice below. There is a minimum order of 200 square feet for custom carpet. If additional carpet is required to cover steps, skids and display cases, please send a floor plan. A quotation will be forwarded to you before we proceed.

RENTAL PRICE order includes installation, carpet padding, poly covering and removal.

Carpet Color Booth Size X = Sq. Ft. @ $3.25/Sq. Ft. $

PURCHASE PRICE order includes installation, carpet padding, poly-covering and removal.

Freight handling charges at the close of the Show will be additional. Carpet Color Booth Size X = Sq. Ft. @ $4.25/Sq. Ft. $

CARPET PADDING order includes installation and disposing of padding. Padding is only offered at the purchase price. Carpet Color Booth Size X = Sq. Ft. @ $0.75/Sq. Ft. $

Subtotal $ Tax @ 7% $

Total $

EXHIBITING FIRM: BOOTH #

Page 16







CARPET SERVICE (Check One) __ Vacuum Booth Carpet—One time (Before exhibits open)

$0.40/sq. ft. X ______ sq. ft. = ______ $

Vacuum Booth Carpet—Daily

(Before exhibits open, and each morning before exhibits open)

$0.30/sq. ft. X ______ sq. ft. X ______ days = ______

Indicate dates required: ___________________

$

PORTER SERVICE ___ Empty wastebaskets, police floor at 2 hour inter-vals.

$67.00 per day $

NOTE: All rental carpets are clean upon delivery to your booth space. However, during set-up, the carpet can become soiled.

We suggest that you order cleaning service at least once prior to the exhibit opening.

Booth Cleaning Total $

Please include any specific instructions:

BOOTH CLEANING ORDER FORMCleaning orders placed during move-in will be charged an additional 25%.

Page 17







SIGN ORDER FORM SHOWCARDS:

QTY. DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL

7” x 11” $27.75 $48.75

7” x 44” $36.86 $57.56

14” x 22” $37.36 $58.40

14” x 44” $62.66 $100.07

22” x 28” $63.68 $101.40

28” x 44” $81.94 $157.48

40” x 60” $179.63 $315.50

BANNERS: QTY. DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL

DIGITAL BANNER $15.00 psf $24.00 psf

FORMULA: ______________________________ X ____________________________ = $________________________

ADDITIONAL SERVICES:

QTY. DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL

CARDBOARD EASEL $7.25 per sign $14.50 per sign

LOGO SCAN $49.00 per logo $63.50 per logo

*PLEASE CALL FOR GRAPHICS PRICING

SIGN SPECIFICATIONS (PLEASE INDICATE YOUR PREFERENCES): TEXT STYLE: BLOCK ROMAN SCRIPT CASUAL SCHOOL

PANEL STYLE: VERTICAL HORIZONTAL

LETTER COLOR:

BACKGROUND COLOR:

INDICATE SIGN COPY HERE (PLEASE PRINT): IMPORTANT NOTE: Any in-house work needed to prepare non-digital art for production, or to correct digital files to a production ready state, is billed at $65.00 per hour with a one-half (½) hour minimum.

TOTAL OF ALL ITEMS ORDERED + 7% SALES TAX: $__________

Page 18

Exhibitor Kit

PSAV is the preferred provider of audiovisual exhibit services and the exclusive provider of rigging and power distribution services at Rosen Shingle Creek.

As your on-site partner, we are uniquely prepared for the many details surrounding the delivery of a successful program.

This packet contains the tools necessary to assist you and your exhibitors in implementing a flawless event.

Pages 20-22 Exhibitor power order form Exhibitor air and water order form Page 23

Page 24 Exhibitor AV order form Pages 25-26 Exhibitor rigging form

In addition to the attached tools, our knowledgeable staff is available to assist you and your exhibitors. If you have additional questions, please email or call us as follows:

*Utilities : (power distribution, air and water)407.996.4473 / [email protected]

*Rigging and Audio Visual Equipment: 407.996.2237/ [email protected].

Thank you and Welcome to Rosen Shingle Creek!

Page 19


PSAV is proud to serve as the exclusive in-house provider for Power Distribution Services at Rosen Shingle Creek. As part of our comprehensive

electrical safety program, the facility has been equipped with industry standard single pole or pin and sleeve devices to eliminate

bare wire connections. All power distribution must be UL/ETL listed to meet all local and state codes.

Show Name: Start Date End Date Booth #

Company Name

On-Site Contact Telephone Number

Company Address

City & State Zip Code

Ordered by Print Cardholders Name

Credit Card # Exp Date Billing Zip Code

Cardholder Signature Email address

ELECTRICAL OUTLETS (Standard placement is the back of an inline booth) EXTENSION CORD (power outlet not included)

QTYAdvance

PriceStandard

Price Cost QTY Price Cost$105.00 $150.00 $30.00$160.00 $225.00 $30.00$185.00 $265.00$210.00 $300.00 LABOR *non-standard outlet locations, island booths and 208V

ELECTRICAL SERVICE CONNECTIONS *REQUIRES LABOR AND DIAGRAM $90.00208 VOLT Single Phase * Requires Labor OT Mon-Sun 5:01PM-12:00AM $135.00

$345.00 $490.00 $180.00$430.00 $615.00$580.00 $825.00$720.00 $1,025.00

208 VOLT Three Phase * Requires Labor

There is a minimum of (1 1/2) one and one half hours for hook-up, and (1) one hour dismantle for all non-standard locations, multiple outlet locations, island booths and 208V services. Standard location is the back of the booth.

$475.00 $680.00$625.00 $895.00$850.00 $1,215.00

$1,080.00 $1,545.00$1,610.00 $2,015.00$2,375.00 $3,025.00

SPECIAL INSTRUCTIONS / PLUG TYPE FOR 208V SERVICEPSAV9939 Universal BlvdOrlando, FL 32819Phone: 407.996.4473Fax orders: 855.817.4462Email orders: [email protected]

*2014 AudioVisual Services Group, Inc - dba PSAV Presentation Services. All Rights reserved.

REMITTANCE:

$200 AMPS400 AMPS $TOTAL DUE

30 AMPS

FULL PAYMENT IS DUE PRIOR TO SHOW OPENING

$24% Service Charge applies to ALL orders

Subtotal

6.5% Florida Sales Tax

60 AMPS100 AMPS

20 AMPS30 AMPS60 AMPS

100 AMPS

15 amp (1500 watts)20 amp (2000 watts)

25' Extension CordPower Strip (6 plugs)

20 AMPS

10 amp (1000 watts)

ST Mon-Fri 8:00AM-5:00PM except Holidays

DT Mon-Sun 12:01AM-8:00AM and Holidays

PAYMENT MUST ACCOMPANY ALL ORDERS 21 DAYS PRIOR TO SHOW FOR ADVANCE PRICING

120 VOLT5 amp (500 watts)

POWER DISTRIBUTION EXHIBITOR ORDER FORM

Page 20

BOOTH LAYOUT FORM

COMPANY NAME: BOOTH #:

SHOW NAME: DATE OF SHOW:

BACK OF BOOTH (INDICATE ADJACENT BOOTH #)

FRONT OF BOOTH (INDICATE ADJACENT BOOTH #)

Each square is feet, since my booth is feet wide by feet long.

INDICATE ADJACENT

BOOTH #

INDICATE ADJACENT

BOOTH #

RETURN TO: PSAV POWER DISTRIBUTION * ROSEN SHINGLE CREEK * 9939 UNIVERSAL BLVD, ORLANDO, FL 32819 * FAX: 847-879-1673 * [email protected]

ISLAND BOOTHS

A scaled floor plan must accompany orders

showing locations of electrical outlets,

connections and lighting equipment.

Utilities under carpet?

There is a minimum of (1 1/2) one and one half hours for hook-up, and (1) one hour dismantle for all non-standard locations, multiple outlet locations, island booths and 208V services. Standard location is the back of the booth.

Page 21

©2014 Audio Visual Services Group, Inc. – dba PSAV Presentation Services. All Rights Reserved.

R E G U L AT I O N A N D G E N E R A L I N F O R M AT I O N1. For all Equipment supplied, read the ratings from the

metal plate attached to the unit (See example). If therating is in watts, order in wattage. If the rating is inamps, order in amperage.

2. Separate locations require separate outlets (500 watt min.)

WHERE WILL MY OUTLET bE LOCATED?your outlet will be located as depicted below unlessfloorplan is received indicating otherwise.

One drop within booth when power source in ceiling or one location at PSAV’s discretion when power source is in the floor.Please see Regulation #4 below.

1. Orders must be received with payment a minimum of twenty-one (21) days prior to scheduled event set up for Advance Price. Orders receivedless than twenty-one (21) days prior to scheduled event set up or without payment will be charged at the Standard Prices.

2. PSAV electrical is not responsible for voltage fluctuation or power failure due to temporary conditions. For your protection you should install asurge protector on your computer(s). All electrical installations and connections to all electrical service should be made by a PSAV electrician.PSAV will not be responsible for any damage or loss of equipment, component, computer hardware or software and/or damage or injury to anyperson caused by the installation, connection or plugging into any electrical outlet by person other than a PSAV electrician.

3. A separate outlet must be ordered for each location where electricity is needed.4. Rates listed for all connections include bringing the service to booth in the most convenient manner for PSAV and dOES NOT INCLUdE connecting

equipment, materials, special wiring or labor. Normally all electrical outlets will be placed on the floor in back of booth. Island booth outlets maybe brought to one (1) location at our discretion if no information is provided and this charge is on a time and material basis.

5. Rates are based on current wage scales and are subject to change in the event of wage changes prior to opening or during the operation of theshow. A minimum charge of one and a half (1 1/2) hour labor for installation and one (1) hour to dismantle will apply and time will commenceupon exhibitor’s request. Failure to start labor at requested time will result in a one (1) hour charge per electrician requested, unless 24-houradvance notice is provided in writing.

6. Additional service charges and labor charged may be assessed for installations. Payment must be rendered in FULL when billed during the event.Service may be interrupted if payment is not received.

7. All equipment regardless of source of power, must comply with Federal, State, and local codes. PSAV reserves the right to inspect all electricaldevices and connections to insure compliance with all codes. PSAV is required to refuse connections where the exhibitor wiring is not inaccordance with local Electrical Code.

8. Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors. A separateoutlet must be ordered at standard price for each piece of equipment to be connected.

9. All electrical equipment must be properly tagged and wired with complete information as to the type of current required for operation, voltage,phase, cycle, horsepower, etc.

10. All exhibitor’s cords must be minimum of 14/3 with ground. ALL exposed, non-current carrying metal parts of fixed equipment, which are liable tobe energized, shall be grounded.

11. A $25.00 service charge will be assessed for all returned checks and credit cards.12. Material and equipment furnished by PSAV for this service order is furnished on a rental basis and remains the property of PSAV and shall be

removed ONLy by PSAV Employees. Price also includes all necessary disposable supplies.13. PSAV Employees are authorized to cut floor coverings when essential for installation of service otherwise indicated.14. Claims will not be considered or adjustments made unless filed in writing by the exhibitor prior to close of event and this claim must be verified

by a PSAV Employee prior to close of event.15. Credit will not be given for service installed and not used.16. It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise,

exhibitor will pay PSAV its attorney fees or applicable agency fees.17. A service charge of 1.5%per month on any unpaid balances will be made starting 10 days after the date of invoice.18. Exhibitor holds PSAV harmless for any and all losses of power beyond PSAV’s control including but not limited to losses due to utility company

failure, permanent power distribution failure, power failure caused by vandalism, faulty exhibitor equipment or overloads caused by exhibitor.19. As the official Electrical Contractor, PSAV will be responsible for:

• Allundercarpetdistributionofelectricalwiring• Allmotorandequipmenthook-upsrequiringhardwareconnections• Theaboveitemsrequireelectricallabor,whichmaybeorderedintheElectricalLaborsectionsonthereverseside

20. In the interest of public safety, exhibits in the convention facilities may be inspected to determine if any violations exists. If they are found,qualified electricians are available to correct the problems. This work will be performed on a time and material basis. If the exhibitor does notwish to have the fault corrected, electrical service to the offending booth will not be connected. If an exhibitor is not informed or does notunderstand basic safety standards for electrical wiring, an electrician should be consulted. Serious risks are involved which can be eliminatedby understanding basic requirements of safe wiring inside your booth. For the safety of you and the public, remember these points:

• Allwiringmusthavea3-wiregroundedcordwithaminimumof#14gauge• Theuseofclip-onsignsockets,latexorlampcordwireindisplays,ortheuseof2-wireclamponfixtures,isprohibitedbyorderof

fire prevention bureaus at trade shows and conventions.• Zipcordsortwo-wirecordsareungroundedandcouldresultinsafetyhazards.Theiruseisforbiddeninallconventionfacilities.

21. Electricity will be turned on within 30 minutes of show openings and turned off within 30 minutes after the closing.

SIGNATURE: bY SIGNING YOU INDICATE THAT YOU UNDERSTAND THE TERMS AND CONDITIONS.

Page 22

PSAV is proud to serve as the exclusive in-house provider for Power Distribution Services at Rosen Shingle Creek. As part of our comprehensive

electrical safety program, the facility has been equipped with industry standard single pole or pin and sleeve devices to eliminate

bare wire connections. All power distribution must be UL/ETL listed to meet all local and state codes.

Show Name: Start Date End Date Booth #

Company Name

On-Site Contact Telephone Number

Company Address

City & State Zip Code

Ordered by Print Cardholders Name

Credit Card # Exp Date Billing Zip Code

Cardholder Signature Email address

AIR *PSI 100lbs average - Prices based on 1/4" to 1/2" line

QTYAdvance

PriceStandard

Price Cost$300.00 $390.00

$60.00 $80.00

LABOR *Required for all air and water connections

$90.00Water *55 PSI min - 70 PSI Max - Prices based on 1/4" to 1/2" line OT Mon-Sun 5:01PM-12:00AM $135.00

$180.00$300.00 $39.00 There is a minimum of (1 1/2) one and one half hours

$60.00 $80.00 for hook-up, and (1) one hour dismantle for all$80.00 $100.00 non-standard locations, multiple outlet locations,

Fill & Drain island booths and 208V services.

$125.00 $175.00$175.00 $225.00

$20.00 $25.00

PSAV9939 Universal BlvdOrlando, FL 32819Phone: 407.996.4473Fax orders: 855.817.4462Email orders: [email protected]

*2014 AudioVisual Services Group, Inc - dba PSAV Presentation Services. All Rights reserved.

DT Mon-Sun 12:01AM-8:00AM and Holidays

PAYMENT MUST ACCOMPANY ALL ORDERS 21 DAYS PRIOR TO SHOW FOR ADVANCE PRICING

Master Line DropAdd'l Connections

ST Mon-Fri 8:00AM-5:00PM except Holidays

Master Line DropAdd'l ConnectionsFilter (for consumption)

FULL PAYMENT IS DUE PRIOR TO SHOW OPENING0-100 Gallons101-500 Gallons Subtotal

Each Add'l 100 GALS24% Service Charge applies to ALL orders $6.5% Florida Sales Tax $TOTAL DUE $

REMITTANCE:

Special Instructions

AIR & WATER EXHIBITOR ORDER FORM

Page 23

PSAV Audiovisual Exhibitor Order Form PSAV is proud to serve as the in-house provider for Audio Visual Services at the Rosen Shingle Creek.

SHOW NAME: START DATE: END DATE: # SHOW DAYS:

COMPANY NAME:

ON-SITE CONTACT NAME: ROOM / EXHIBIT BOOTH #:

STREET ADDRESS: CITY & STATE : ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

ORDERED BY: PRINT CARDHOLDER’S NAME: BILLING ZIP CODE:

AMEX MCARD

VISA CHECK

CC #: EXP DATE:

CARDHOLDER’S SIGNATURE:* EMAIL ADDRESS (PLEASE PRINT):

Day Rate Show Rate Qty #Days Total Day Rate Show Rate Qty #Days Total

Video Equipment Specialty Cables upon request Unit includes a 6’ VGA cable

Video Equipment

21” LCD Flat Screen Monitor * $145.00 $290.00 3x4 LED Wall ** Priced upon request

32” Flat Monitor/Video/PC capable* $275.00 $550.00 Blue Ray Player $145.00 $280.00

46” LCD Screen and Cables * ** DVD Player $95.00 $190.00

55” LCD Screen and Cables* ** Audio Equipment

60” LCD Screen and Cables* ** Powered Speaker with Tripod $145.00 $290.00

70” LCD Monitor* ** 4 channel Mixer $75.00 $150.00

90” LCD Monitor * ** Additional labor requirements

$525.00 $1050.00

$710.00 $1420.00

$975.00 $1,950.00

$1195.00 $2,390.00

$3,000.00 $6,000.00 Wireless Mic $205.00 $410.00

32" – 70” Touchscreen * ** Priced upon request

Lighting

42”-70” Smart T.V. * ** Priced upon request

Atmospheric LED 5 light pkg. $250.00 $500.00

*Monitor Chrome Plasma Stands 72”H $125.00 $125.00 Additional Lighting options available.

*Monitor Wall Brackets $100.00 $100.00 Laptops 25’ VGA Cable $50.00 $75.00 Laptops: all laptops Windows

XP Office 2010 RW/DVD $250.00

VGA DA $115.00 $230.00

** May require Additional Labor/Install Orders less than 10 days prior to show start date

$100.00 $100.00

Advance Show rates cut off 10 days prior to start of Show.

Please Fax your orders to 866-225-1303 For custom meeting specifications and pricing,

Contact our Sales Dept. [email protected]

Day of Show Onsite Contact: 407-259-7966

Learn More About Exhibitor Services

Orders requested Onsite $150.00 $150.00

Total Equipment Rental

24% Service Charge Includes basic set up and removal of equipment 6.5% Sales Tax On Equipment and Service Charge

GRAND TOTAL

DELIVERY DATE/TIME PICK UP DATE/TIME

ON-SITE CONTACT PHONE #

Page 24


http://partner.psav.com/RosenShingleCreek/Products_and_Services/Exhibitor_Services.aspxx

Please complete both pages of this form and return it via E-mail or fax.

Once this form has been received you will be sent a formal Rigging Estimate. Straight Time - 8:00am-5:00pm (m-f) 90.00$ 100.00$

Overtime - 5:00pm - 12:00am (m-f) 135.00$ 150.00$

PSAV is required to make all attachments to the Hotel structure. This includes but Double Time -12:00am - 8:00am (m-s) 180.00$ 200.00$

is not limited to: ceiling, airwalls, existing signage, columns, and railings. Saturday - 8:00am - 12:00am (sat only) 135.00$ 150.00$

180.00$ 200.00$

Signs and Banners 180.00$ 200.00$

→ All signs, banners, and set pieces must be assembled by the exhibitor prior to the Dead Hang Point 55.00$ 65.00$

stated rigging call time requested. Motor/Point 225.00$ 235.00$

→ All signs, banners, and set pieces must include all rated hardware necessary for rigging. 315.00$ 415.00$

→ Electrical signs must be in good working order in accordance with the National

Electrical Code. Electricity must be ordered in advance.

Company Name:→ Electrical Service is provided by PSAV Power distribution services→ All signs and banners in public areas must be approved by Hotel Management. → PSAV will not "Dead Hang" items over 100 lbs or 10' in length, chain motors will be Address:

used in these instances.

→ All exhibitor rigging must conform to Show Management regulations. City, State, Zip:

Labor and Pricing Ordered By (Print):

→ Orders must be received 21 days prior to Load-In to receive advance rates and

guarantee equipment and crew availability. Ordered By (Signature):

→ Rigging Crews consist of a minimum of 3 riggers.

→ Rigging Crews are subject to a 4 hour minimum at the prevailing hourly rate. Email Address:

→ A Service Charge of 24% will be added to the subtotal before tax.

→ Tax Exempt Status- If you are exempt from sales tax you are required to submit a Telephone #: Fax #

State of Florida Exemption Certificate prior to services being rendered.

Cancellation→ Orders must be cancelled 48 hours prior in order to avoid a minimum charge.

→ Orders cancelled during or after services have been rendered will be subject to 100%

of the original charges.

Email to: [email protected]

Exhibitor Services - Learn More

Page 2 must be filled out with banner specifications and onsite contact information.

Credit Card:

__ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ Exp Date _____ / _____

Card Billing Zip Code/required

Cardholder's Name (as appears on card): Cardholders Signature:

Cardholder's Billing Address, if different from company address:

9939 Universal Blvd.

Holidays - All Day

Customer Information

Exclusive Rigging Provider.

Return Form To:

Presentation Services Rigging Department

PSAV is proud to be Rosen Properties'

Rosen Shingle Creek

Method of Payment

Page 1 of 2

Pricing Information

Show Name: Area or Booth #:

Ordering Instructions and Guidelines

Scissor Lift Daily

Rigging Labor Hourly Rates

Advance Rate (21 days in advance)

For Processing

Sunday - All Day (sun only)

Regular Rate

Orlando, Florida 32819

PH: (407) 996-2237 FAX: (866) 225-1303

Rigging Order Form Rosen Shingle Creek, Orlando Florida

PAGE 1

** Rates are per rigger / per hour (4hr. Min)**

Page 25


http://partner.psav.com/RosenShingleCreek/Products_and_Services/Rigging.aspx

Event Location:

Event Load In Date: Company Name:

Preferred Event Load In Time:* Contact Name:

Event Load Out Date: Cell Phone:

Preferred Load Out Time:* Email:

*We will make every effort to accommodate your preferred start time.

Sign Type: Sign Weight: Sign Dimensions:

Page 2 of 2

Rosen Shingle CreekRosen Shingle Creek Properties

Event Signage and Rigging Order Form

Additional Information/Booth Location on Floor

Show Name: Booth #:

Onsite Contact Information…

Description of Signage and instructions/ Please provide drawing of Signs if available.

Signage Information**Signs must be assembled prior to rigger's arrival.**

Page 26

Fax or Email order to Millennium Technology Group Attn: Convention Technology Sales Address: 9939 Universal Blvd, Orlando, FL 32819

Phone: (407) 996-5865 On-Site Support: (407) 996-2589 Fax: (407) 996-5866 Email: [email protected] 05/2014

EXHIBITOR PRE-ORDER TECHNOLOGY FORM ALL ORDERS MUST BE RECEIVED A MINIMUM OF 14 DAYS PRIOR TO EVENT’S START DATE TO RECEIVE PRE-ORDER PRICING.

SHARED WIRELESS INTERNET – Prices are per booth, per day. Connections

capped at a maximum speed of 1Mbps.

Daily

Pre-Order

Rate

Daily

Rack Rate Days Total

WIRED INTERNET/

DEDICATED BANDWIDTH –Prices are per booth, per day using private

IP addresses.

Daily

Pre-Order

Rate

Daily

Rack Rate Days Total

1-3 Wireless Connections $300 $375 1Mbps Dedicated Connection $800 $900

4-6 Wireless Connections $450 $550 1.54Mbps Dedicated Connection $1,200 $1,350

7-10 Wireless Connections $600 $700 3Mbps Dedicated Connection $2,100 $2,250

11-15 Wireless Connections $750 $900 5Mbps Dedicated Connection $3,000 $3,200

For more than 15 wireless users in a booth please call for pricing. 10Mbps Dedicated Connection $4,000 $4,250

PLEASE NOTE THE FOLLOWING: Dedicated bandwidth recommended for VOIP, video streaming, or video conferencing.

No additional devices (access points, routers, switches, hubs, etc.) are allowed without

approval from Millennium Technology Group.

Any unauthorized equipment will be disconnected.

Static IP (One Time Fee) $150/each -

Add Wireless Access to Dedicated

Bandwidth (One Time Fee) $150 $250 -

Additional connections within the

same booth (One Time Fee) $50 $75 -

TOUCH SCREEN MONITORS – Includes a table stand. Cables

and laptop not included.

Price Qty. Total

Planar 23” $325

ELO 32” $550

ELO 40” $895

HP 42” $1,150

ELO 46” $1,250

ELO 55” $1,650

Samsung 65” $2,595

Samsung 70” $2,995

INTERNET SUBTOTAL

$

RENTAL EQUIPMENT SUBTOTAL

$ TELECOMMUNICATION

SUBTOTAL $

BOOTH DIAGRAM Mark “X” where connections should be located.

Front 24% Service Fee $ 24% Service Fee $

24% Service

Fee $

SUBTOTAL $ 14.45% Communication Tax

(on Daily Usage Amount x Total # of Days) $

6.5% Sales Tax

(on Rental Equipment

& Service Fee)

$

SUBTOTAL $ Booth # _______

Booth #

_______

INTERNET

GRAND TOTAL $

6.5% Sales Tax

(on Communication Usage & Service Fee) $

RENTAL EQUIPMENT GRAND TOTAL

$ TELECOMMUNICATION GRAND TOTAL

$

If paying by check a copy of the check and order form must be received before install date.

An order form must be signed, completed, and submitted for your order to be processed. Once your order has been received a sales manager will contact you to

collect payment. Please note that your order is not complete until payment has been received.

Print: ___________________________________________________________ Sign: ____________________________________________________ Date: _____________

Please note that by signing on the line above you are agreeing to the technology terms and conditions on page 2.

Event Name: Install Date and Time: On-Site Contact:

Booth Name and #: Removal Date and Time: On-Site Contact Cell #:

DESKTOPS Price Qty. Total LAPTOPS Price Qty. Total PLEASE NOTE THE FOLLOWING:

Rental Equipment prices are for the

length of the show

(Up to seven days).

Additional $150 fee for all orders

placed on site, service charge and

applicable taxes will be applied.

Lenovo Think Centre M58 – 20” $250 Lenovo Edge E520 $195

Dell OptiPlex 980 – 20” $340 Lenovo T510 $245

Apple Mac Mini Core 2 $295 Lenovo W510 $345

Apple iMac Core 2 Duo – 24” $385 Apple Mac Book Pro – 15.4” $295

Apple iMac Core i7 – 27” $645 Apple iPad $185

HD MONITORS – Includes a table stand. Cables not

included.

Price Qty. Total DIGITAL SIGNAGE PACKAGES – Includes a monitor, laptop, and dual

pole stand with a laptop tray.

Price Qty. Total

Millennium does not supply power. For

power needs please contact the

exhibition company.

If Manufacturer or Model listed is not

available an equivalent will be

provided. Prices subject to change

without notice. Please call to verify rate

and availability.

Orders cancelled with less than 72

hours’ notice will incur a 50%

cancellation fee. Orders cancelled on

site will incur a 100% cancellation fee.

24” Dell LCD $245 40” LED Digital Signage Package $750

32” Sony Bravia LED $350 46” LED Digital Signage Package $850

40” Sony Bravia LED $550 55” LED Digital Signage Package $995

46” Sony Bravia LED $650 65” LED Digital Signage Package $1,395

55” Sony Bravia LED $795 70” LED Digital Signage Package $1,895

65” Samsung LED $1,195 80” LED Digital Signage Package $2,395

70” Sharp LED $1,695 Digital Signage Packages do not include internet.

MONITOR ACCESSORIES – Monitors do not include cables or dual pole stands.

Price Qty. Total

HDMI or VGA Cable (circle one) – 5ft $5

HDMI or VGA Cable (circle one) – 25ft $25

Dual Pole Stand – *Only available on monitors 32” or larger $85

Dual Pole Stand with Laptop Tray – *Only available on monitors 32” or larger $95

TELECOMMUNICATION SERVICES: Additional phone options and International calling available. Please call for assistance.

CISCO Digital Phones – Installation Fee of $150 included in first day pricing.

Qty. Single

Day Rate

Addt’l

Days Days Total

DID 7911 or 7912 – Single Phone Line $250 $100

Analog Line (DID) – Digital line converted to analog via

ATA for Credit Card and Fax machines only. $250 $100

Page 27


TECHNOLOGY

TERMS AND CONDITIONS

LIMITATION OF LIABILITY

EXCEPT FOR CLAIMS FOR PHYSICAL INJURY TO PERSONS, MILLENNIUM TECHNOLOGY GROUP (MTG) AND ITS SUPPLIERS OR SUBCONTRACTORS WILL NOT BE LIABLE FOR ANY

SPECIAL, OR CONSEQUENTIAL DAMAGES OR FOR LOSS, DAMAGE OR EXPENSE DIRECTLY OR INDIRECTLY ARISING FROM CUSTOMER'S USE OR INABILITY TO USE THE SYSTEM

EITHER SEPARATELY OR IN COMBINATION WITH OTHER EQUIPMENT OR SOFTWARE OR FOR COMMERCIAL LOSS OF ANY KIND (INCLUDING LOSS OF BUSINESS PROFITS) BASED

UPON BREACH OF WARRANTY, BREACH OF CONTRACT, NEGLIGENCE, STRICT TORT OR ANY OTHER LEGAL THEORY WHETHER OR NOT MTG OR ITS SUPPLIERS OR ITS

SUBCONTRACTORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE OR LOSS. IN NO EVENT SHALL LIABILITY EXCEED A REFUND OF AMOUNTS ACTUALLY PAID TO

MTG BY COMPANY FOR THEIR NETWORK ATTACHMENT.

NO WARRANTIES ARE MADE OTHER THAN PROVIDING YOU WITH OUR EQUIPMENT IN GOOD WORKING ORDER. YOU ACKNOWLEDGE THAT BOTH THE EQUIPMENT AND THE

MANUFACTURERS OF SAID EQUIPMENT ARE ACCEPTABLE TO YOU. YOU FURTHER ACKNOWLEDGE THAT WE HAVE NOT MADE AND DO NOT MAKE ANY WARRANTY EITHER

EXPRESSED OR IMPLIED INCLUDING BUT NOT LIMITED TO: A) THE FITNESS OR DESIGN OF THE EQUIPMENT; B) THE MERCHANTABILITY OF THE EQUIPMENT OR IT’S FITNESS FOR ANY

PARTICULAR PURPOSE; C) ANY PATENT, COPYRIGHTS OR TRADE SECRET INFRINGEMENTS AND D) THE COMPLIANCE OF THE EQUIPMENT WITH ANY REQUIREMENTS OF LAW,

RULES, SPECIFICATIONS OR CONTRACT.

1. CONDITION FOR PROCESSING SERVICE CONTRACT/ON-TIME

INSTALLATION: (a) Payment for service must accompany contract. (b)

Incomplete contract forms will delay processing, please provide all

information requested. (c) Booth number(s) must be identified on face of

form. (d) Complete Floor Plan itemizing location of connections in booth

must be designated on form or customer provided diagram(s) 3 days

before move-in date (g) Orders /changes received on day of show

move-in will be worked after other orders are complete.

2. TERM: The rental shall commence on the day the equipment/services

are delivered to you and shall continue until the equipment/services are

returned, complete and in good working order.

3. TITLE: You acknowledge that the equipment/services rented by you

belongs to us and that you cannot sell, pledge, mortgage or otherwise

dispose of the equipment

4. LOCATION: The equipment shall be kept at the location you have

provided us and may not be moved or relocated without our prior

written permission. In the event of loss, you agree to promptly reimburse

us for the replacement cost of such equipment and claims for all losses

and injuries caused by such equipment.

5. USAGE: You may use our equipment, but you may not abuse it. In

particular, you must provide a suitable location, including appropriate

electrical power, for our equipment and comply with the manufacturer’s

operating instructions. If any software is supplied with the property, you

agree to be bound by all applicable licenses and copyright laws and,

with regard to Microsoft products, you further acknowledge that use of

the Microsoft software accompanying our equipment is governed by

Microsoft’s End User License Agreement attached hereto.

6. USE OF NETWORK CONNECTIONS: a) The network attachment to be

provided by MTG may be used only by the employees of the company,

its agents and consultants while performing service for the company and

will not be resold or distributed to other companies. The services being

provided by MTG will facilitate communications between the

Company’s authorized users and the entities reachable through the

national Internet. Users of MTG services shall use reasonable efforts to

promote efficient use of the networks to minimize, and avoid if possible,

unnecessary network traffic and interference with the work of other users

of the interconnected networks. b) Users of MTG services shall not disrupt

any of the MTG or other associated networks in part or as a whole. MTG

services shall not be used to transmit any communication where the

meaning of the message, or it’s transmit distribution, would violate any

applicable law or regulation or would likely be highly offensive to the

recipient or recipients thereof. c) All devices for which MTG directly or

indirectly provides Internet/Network connectivity must pay a connection

charge or purchase a MTG assigned IP address. d) The choice of Internet

Service Provider (ISP) is at the sole discretion of MTG e) MTG is the

exclusive provider of all wired and wireless data services. f)

Wired/Wireless Devices not authorized by MTG are strictly prohibited.

Anyone wishing to showcase wireless products must contact MTG three

weeks in advance of their show to investigate the potential of MTG

engineering a customized cohesive network operating without

interference g) Rates listed include a single IP address via DHCP, bringing

the service to the booth in the most convenient manner and does not

include computer equipment, NIC card, TCP/IP software or power to the

booth.

7. REPAIRS: During the term of rental, we are responsible for the

maintenance of our equipment resulting from every day wear and

tear. If the equipment malfunctions, you must notify us immediately and

we will, at our discretion, repair or replace the defective equipment in a

timely manner. If the equipment is damaged in any manner you will be

responsible for all costs, including but not limited to service fees, repair

fees, or full replacement costs.

8. CREDIT APPROVAL: We are not obliged to deliver the equipment unless

and until your credit is approved by us.

9. PAYMENT: Payment & Order forms must be received no later than 14

days prior to the first day of the event to avoid Pre-Order Penalty Fee of

$100. If ordering on site or after event move-in has started there is a $150

On Site Order Fee that will be applied. Pricing listed on this contract does

not include Federal, State, Local or other Taxes. Taxes/Tax surcharges will

be included in your final bill. Checks must be received a minimum of ten

days prior to the first day of service.

10. LATE CHARGES: If any payments have not been made by the conclusion

of the event, we may impose a late charge of 1.5% per month.

11. WIRELESS SPECIFIC: The use of any wireless device that interferes with the

facility wireless data frequency is prohibited.

12. INTERNET PERFORMANCE DISCLAIMER: MTG does not guarantee the

performance, routing, or throughput, either expressed or implied, of any

data connectivity with regards to the Internet and/or Internet

backbones beyond any facility we service.

13. INTERNET SECURITY DISCLAIMER: MTG does not provide security, such as

but not limited to firewalls etc. for any data connection(s) we provide. It

is the sole responsibility of the exhibitor or customer to provide any

necessary security. With execution of this document the Customer is

agreeing to the Terms and Conditions of this document and will hold

MTG; its agents and contracts harmless for any and all liabilities arising

from the use of non-secured data circuits.

14. VIRUS PROTECTION REQUIREMENT – WARNING – MTG requires that all

devices directly or indirectly accessing MTG’s Network have the latest

virus scan software, windows security updates, system patches, and any

other technological precautions necessary to protect yourself and others

from viruses, malicious programs and other disruptive applications. Any

device, which adversely impacts MTG’s Network, will be disconnected

from the network with or without prior notice at MTG’s discretion. The

device(s) in question will remain disconnected from the network until all

issues are adequately resolved. Additional charges may apply for

trouble diagnosis and/or problem resolution.

15. RENEWALS AND RATE CHANGES: The rental will automatically be renewed

for successive rental periods following the initial rental term. However,

we reserve the right to adjust our rate provided we have given you

written notice of such changes prior to the pricing change becoming

effective.

16. CANCELLATIONS & ADJUSTMENTS: No adjustments to invoices will be

made after the close of the Event. Claims will not be considered unless

filed in writing by Exhibitor/Client prior to close of Show/Event. All orders

cancelled within 72 hours of the first day to the Event whether it be by

the Exhibitor, due to the cancellation of an Event or their non-

participation, will be charged a cancellation fees equal to 50% - 100% of

the total order, based on the status of move-in, work performed and/or

MTG set-up costs or expenses. Some broadband services and special

circuits cannot be cancelled once ordered and will incur full charges

listed /quoted. Credit will not be given for service installed and not used.

17. GENERAL PROVISIONS: a) This contract is the entire agreement between

you and MTG and cannot be changed except in writing and signed by

both parties. b) The laws of the State of Florida shall govern this

Agreement between you and MTG. c) Although you do not have the

right to assign this Agreement, we do. If we exercise this right, we may

direct you to make all future payments to another party at their address.

d) You hereby waive trial by jury in any action or proceeding pertaining

to this Rental Agreement. e) Paragraph headings are for convenience

only.

Page 28

Audio Visual Services Order Form

Phone: (800) 967-2419 Fax: (770) 451-7925

Email:[email protected]

V2-11.19.15 ONstage, a division of ON Event Services – 6779 Crescent Drive Norcross, GA 30071

QTY VIDEO PLAYERS & COMPUTERS SHOW RATE TOTAL DVD Player (Standard) $95.00 Blu-ray Player $150.00 Windows Laptop with Microsoft Office $300.00 Macbook Pro $450.00 ***other accessories available upon request

QTY VIDEO DISPLAYS SHOW RATE TOTAL *** Where needed, check Wall Mount or Table Stand ***

Some monitors and mounts may require labor. See terms. 22”-24" LCD Monitor *** [ ] Wall Mount [ ] Table Stand $250.00 32” LCD Display *** [ ] Wall Mount [ ] Table Stand $500.00 42” LCD Display *** [ ] Wall Mount [ ] Table Stand $700.00 55” LCD Display *** [ ] Wall Mount [ ] Table Stand $900.00 60” LCD Display *** [ ] Wall Mount [ ] Table Stand $1100.00 - other sizes available upon request

42” TOUCH SCREEN Display *** [ ] Wall Mount [ ] Table Stand $1350.00 55” TOUCH SCREEN Display *** [ ] Wall Mount [ ] Table Stand $1600.00 - other sizes available upon request

42” Smart TV w/USB input *** [ ] Wall Mount [ ] Table Stand $850.00 55” Smart TV w/USB input *** [ ] Wall Mount [ ] Table Stand $1025.00 - other sizes available upon request

Monitor Floor Stand (Dual Post for 32”-60” Dispalys) $125.00 HDMI Video Cable (10' to 25') - other cables available upon request $25.00

QTY PROJECTION EQUIPMENT SHOW RATE TOTAL LCD Projector, 3500 Lumen $900.00 42” Projector Cart w/drape $60.00 6’ - 8’ Tripod Screen (call for larger size options) $90.00

QTY AUDIO EQUIPMENT SHOW RATE TOTAL Wireless Microphone Kit (Handheld or Lav) $275.00 Shure Wired Handheld Microphone $75.00 Powered Speaker with Floor Stand $150.00 Sound System #1: (2)Speakers w/stands, (1) Wired Mic, (1) Mixer $425.00 Sound System#2: (2)Speakers w/stands, (1) Wireless Mic, (1) Mixer

$675.00

Multimedia/Computer Speakers $45.00

Equipment Total

Delivery/Pick Up 15%, min. $95

6% Sales Tax

Other Fees

Grand Total

Booth# __________________________

Page 29

Audio Visual Services Order Form

Phone: (800) 967-2419 Fax: (770) 451-7925

Email:[email protected]

V2-11.19.15 ONstage, a division of ON Event Services – 6779 Crescent Drive Norcross, GA 30071

Pricing: Orders must be received by 7 business days prior to scheduled setup to receive the listed pricing. An additional 15% will be added to equipment pricing for late/on-site orders. Rental prices are for the duration of the show.

Delivery: An authorized representative must be present at the time of delivery and pickup. Equipment will be delivered to and picked up from your booth.

Labor, Installation & Dismantle (I&D): Any order requiring labor, including the installation and dismantling of equipment, will be subject to a labor charge of $75 per hour, per man. ONstage does not supply labor to mount hanging brackets to your booth. This must be done prior to ONstage setting up any equipment that is to be mounted on your booth. The client will be responsible for any union labor costs, if applicable.

Equipment: For equipment not listed, please contact us for a complete list of inventory. Customer is responsible for the security of rented equipment and will be required to pay for any items that are lost or stolen during the rental period (anytime after delivery and before pickup of equipment).

Guarantee: Equipment is guaranteed to be operational upon delivery to your booth. It is assumed that the renter has an understanding of the operation of equipment. Equipment problems must be reported immediately to our service desk. ONstage will not be responsible for problems reported after termination of rental. Any loss or damage of said equipment will be paid for by the renter.

Cancellation: Equipment rental cancellation must be submitted 5 days prior to show or will be charged 50% of rental fee. On-site cancellations will be charged 100% of rental fee.

Payment: All exhibit orders must be reserved with a major credit card with payment in full due at the time the order is placed. A written confirmation will be sent to you once your order has been processed.

Show Name: On-Site Contact: Cell Phone:

Facility: Booth# Room:

Company: Delivery Date: Delivery Time:

Contact: Pick Up Date: Pick Up Time:

Address:

City: State: Zip:

Phone: Fax:

Email: (Confirmation of order will be sent here)

AMEX/Visa/MC#:

CW#: Exp. Date:

Cardholder Name: Signature:

Page 30

To order online, go to www.myexpoleads.com and use show code: HDI16Device Options - Please visit bit.ly/mxl-products for full descriptions and videos.

LeadKey™Battery-powered, hand-held Badge Reader for mobile, data collection/management with online access to scannedsales lead data, via Exhibitor's password protected Internet portal. Sales leads will be uploaded after the show closes.

LeadPod™ License OnlyThis license will allow you to use the LeadPod™ app (available in the App Store/Google Play Store) to capture leadsat your event.

Device SelectionInitial Price Starting 2/15/16 Starting 4/11/16 QTY TOTAL

LeadKey™The easiest device you'll ever use!

$295/1st Unit

$195/Addl.

$345/1st Unit

$245/Addl.

$395/1st Unit

$295/Addl.

____

____

$_______

$_______

LeadPod™ License OnlyUse your own iOS or Android Device!

$225/1st Unit

$75/Addl.

____

____

$_______

$_______

Additional ServicesInsurance quantities must equal device quantities. COST QTY TOTAL

Printer for LeadPod™ $195/each ____ $_______

Custom Qualifiers $95 ____ $_______

LeadKey™ Insurance $45/each ____ $_______

Delivery $50 ____ $_______

GRAND TOTAL $_______

EXPO LOGIC553 Foundry Rd, East Norriton, PA 19403P: 484-751-5131 | F: [email protected]

Lead Retrieval Order FormHDI Conference and Expo 2016

Orlando, FL | Apr 12 - Apr 15, 2016

Page 31

http://bit.ly/mxl-products


Your Contact and Payment Information

Company Key Contact

Billing Street Address

City State Zip

Phone Fax

Email Address

Cell Phone Number (for on-site contact) Booth Number

Email Address (for on-site contact)

Credit Card (circle one if paying by credit card) Check Number Total Amount Due

AMEX VISA MasterCard Discover

Credit Card Number Expires

Name as it appears on card Signature

TERMS & CONDITIONS: It is understood the above named Company is responsible for the pick-up, proper use, safeguarding, and prompt return of theBadge Reader(s) in his/her possession and is also liable for any loss or damage. Expo Logic reserves the right to terminate services if the rented equipment isfound to be improperly used. Replacement fee for lost, stolen damaged equipment is $1,500.00/Device. A credit card deposit will be required on-site if rentalpayment is made by check or cash. Badge readers must be picked up at our on-site service counter if you did not order "Delivery" services. All equipmentmust be returned within 30 minutes after the close of the Show in its original packaging; if our Staff has to pick up your Badge Reader a $100.00 fee will becharged to the credit card on file. Refunds will not be made for unclaimed equipment or if above Company decides not to use the ordered service. CANCELLATION POLICY: You may cancel your order up to 2 weeks before the event's opening date. A $50.00/Order Cancellation Fee will apply. Norefunds will be given for orders cancelled less than 2 weeks prior to the event's opening date. *LeadPodTM users will have instant access to their leads, as long as the device has an active internet connection (WiFi, LTE/4G, 3G).

EXPO LOGIC553 Foundry Rd, East Norriton, PA 19403P: 484-751-5131 | F: [email protected]

Lead Retrieval Order FormHDI Conference and Expo 2016

Orlando, FL | Apr 12 - Apr 15, 2016

Page 32


Business to

Booth, then

Booth to Busi-

ness, or

Booth to Booth

or next show

Time-specific

Air

Next Day

International

Second Day

3-5 Day

Our high volume of shipments for GEMS shows, mean you get great prices

Co-located offices & warehouse facilities for Event & Freight services

Preferred access — we can deliver to your booth before you arrive, as we are part of GEMS team

On-site GEMS team means you always have help with your freight needs

Important Dates

March 7, 2016 - FIRST day for freight to GEMS warehouse

April 7, 2016 - LAST day for freight to GEMS warehouse

April 10, 2016 - ONLY day for freight into SHOW SITE

Page 33

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