Health and Safety Manual

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Health & Safety Manual

SAFETY AND HEALTH MA NUAL

LOCAL COPY TO BE KEPT IN WORKFORCE CHECK-IN CENTRE

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CONTENTS: TABLE OF CONTENTS 2 OVERVIEW TO THIS CONTRACTORS H&S SYSTEM PACKAGE 3 FORMS LIST 4 1.0 INTRODUCTION 5 2.0 SAFETY POLICY 6 3.0 ROLES AND RESPONSIBILITIES 7 4.0 DOCUMENT CONTROL 10 5.0 JOB SAFETY ANALYSIS 12 6.0 RISK MANAGEMENT 17 7.0 HAZARD IDENTIFICATION 20 8.0 SKILLS AND COMPETENCIES 23 9.0 OHS INDUCTION TRAINING 27 10.0 WORKERS COMPENSATION AND REHABILITATION 29 11.0 HAZARD REPORTING 31 12.0 LIGHT VEHICLES 35 13.0 PERSONAL PROTECTIVE EQUIPMENT (PPE) 39 14.0 EMERGENCY RESPONSE 42 15.0 SAFETY & SECURITY TRAINING - Workforce Handbook 42

16.0 FIRST AID AND ACCIDENT INVESTIGATION 44 17.0 AUDIT CHECKLIST 52

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OVERVIEW TO THE HEALTH & SAFETY SYSTEM PACKAGE This H&S package has been designed and developed to work systematically & manage workplace

health and safety at the events surrounding and associated with major events. This will allow the

major event Local Organising Committee (LOC) to maintain better control over contractors and/or their

sub-contractors and deliver measurable outcomes against current safety Legislation.

This document provides a systematic approach for to comply with the absolute duties and obligations

found under the Health & Safety in Employment Act and other relevant Legislation, Regulations and

Codes of Practice. The purpose of this document package is to take each regions specific safety plan

to an auditable and user friendly level.

The H&S system is designed to compliment all existing Safety Management or Injury Prevention

Systems. It is not intended to replace an existing safety management or injury prevention system at

any stadia, hotels or other sites being used for the competition.

The major event LOC has duties in law in terms of Occupational Health & Safety. These duties

include Sections 16 & 18 of the HSE Act (1992), which state that “any person who is in control of any

place of work (covered by the HSE Act and its Regulations) must take “all practicable steps” to

ensure contractors and sub contractors engaged for gain or reward (by the person in control of the

workplace), or any of that contractors or sub contractors employees are not harmed by hazards in or

arising from the place of work”. This includes in the vicinity of their work.

The Act defines a volunteer as: (a) means a person who— (i) does not expect to be rewarded for work to be performed as a volunteer; and (ii) receives no reward for work performed as a volunteer

Section 3C of the Health & Safety Act (1992) states that Volunteers who undertake work that would

normally be done by an employee shall be treated as an employee for the purposes of this Act.

The forms contained herein clearly establish a minimum and auditable standard for the

management of Occupational Health & Safety.

Where there is a safety management system exceeds the requirements of this System, then the forms

and other documentation provided by such a system will be accepted by the VOC; so long as they

exceed the Occupational Health & Safety requirements outlined in this System, and are compatible

with systems an/or site specific contract requirements.

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FORMS LIST Form No. of Pages Title Page No

F01-01 1 Distribution List (Document Control) 11

F02-01 2 Job Safety Analysis (J.S.A.) 15

F03-01 1 Risk Management 19

F04-01 1 Risk Assessment/ Hazard Identification 21

F04-02 1 VOC Hazard Identification 22

F05-01 1 Skills/ Competency Assessment 24

F05-02 1 Training Attendance 25

F06-01 1 Induction Register 28

F07-01 1 Rehabilitation/Acc 30

F08-01 1 Hazard Report 35

F09-01 1 Vehicle Identification Register 37

F09-02 1 Vehicle Inspection Report 38

F10-01 1 Personal Protective Equipment Record 41

F11-01 1 Record of Safety & Security Training 43

F12-01 1 Register of Injury 47

F12-02 3 Accident Investigation Report 49

F13-01 1 Audit Checklist 53

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1.0 Introduction

This document sets out the safety management strategy to be adopted by the major event LOC and relates to

all contract/ work on all sites related to and being used for and surrounding the event managed by the LOC

This document and subsequent additions will be made available to the LOC Area General

Managers for auditing purposes and presentation to the various councils/bodies involved.

1. LOC Region : ______________________________________________________

Address: ______________________________________________________

______________________________________________________

Contact Phone: _____________________ Fax: ______________________

2. Venue Organising Committee (VOC), (area) …………………………………………

will provide (Safety Officer details)……………………………. as

the person on site responsible for supervision of the Scope of Works and its safety.

3. Our peak number of employees and volunteers and volunteers utilised or on site

will be ………………………………………………...

4. The major event LOC does intend to subcontract part of the works.

5. Person responsible for providing site specific Hazard Information to LOC Safety & Security

Manager (Safety Officer details)…………………………………………….

6. Total numbers of staff in LOC organisation (current) ………………………….

Scope of Works: Brief explanation of work activity to be conducted:

………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………

……………..………………………………………………………………………………………………………

……………………...………………………………………………………………………………………………

………………………………………………………………………………………………………………………

………………………………..……………………………………………………………………………………

………………………………………...............................................................................................................

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2.0 Safety Policy

At The major event LOC Our Occupational Health & Safety Policy is based on a

belief that the well-being of people employed at work, or people affected by our work, is a major

priority and must be considered during all work performed on our behalf.

HEALTH AND SAFETY POLICY

People are our most important asset and their health and safety is our greatest responsibility. The public shall be given equal priority to that of our employees and volunteers. The objectives of our Safety Policy are: • To achieve an accident free workplace, by complying with all relevant health and safety Acts,

Regulations and Codes of Practice.

• To make health & safety an integral part of every managerial and supervisory position.

• To ensure health & safety is considered in all planning and work activities.

• To involve our employees and volunteers and volunteers in the decision making processes

through regular communication, consultation and training.

• To provide a continuous program of education and learning to ensure that our employees and

volunteers work in the safest possible manner.

• To identify and control all potential hazards in the workplace through hazard identification and

risk analysis.

• To ensure all potential accident/incidents are controlled and prevented.

• To provide effective injury management and rehabilitation for all employees and volunteers.

The success of our health & safety management is dependent on: 1. Pro-active planning of all work activities with due consideration given to implementing OH&S

controls that are suitable to each given situation, including emergencies.

2. Understanding the total work process and associated OH&S risks.

3. Ensuring the work team is totally committed to achieving our objectives.

4. Ensuring that open and honest communication exists between management and all

employees and volunteers.

5. Internal and Third Party compliance auditing and monitoring, to prove that we “Walk the Talk”

The responsibility for safety shall be adopted as an integral part of everyday work, therefore it is vital that

every employee shares in the commitment to eliminate unsafe acts and conditions by thinking safely and

acting safely at all times.

This Health and Safety Policy shall become effectiv e from ---------------/--------------/------------- ---

DIRECTORS NAME: ………………………….signature………………………………..d ate:………………

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3.0 Roles and Responsibilities

Roles and Responsibilities Defined

The major event LOC shall provide the following key personnel on site as appropriate to the Contract. Their roles and responsibilities regarding safety on site are outlined below.

CEO

VOC GM Manager

VOC Site Supervisor

LOC Site Safety Officer

Employees and volunteers

LOC Operations Manager

LOC Safety & Security Manager

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WORKPLACE MANAGER – Security & Safety Manager LOC

(Name)............. is responsible for safety on the sites and duties include:

- implementing the organisation`s Occupational Health & Safety Policy and associated programmes - using the principals or the hierarchy of hazard controls (Best to Worst guide in the H&S System)

in all design, fabrication and construction activities to minimise the risk to all personnel in the workplace;

- carrying out a site review with the Security & Safety Managers project team to assist in the identification of further risk reduction control measures;

- participating in the planning and risk assessment stages of site activities; - stimulating a high level of safety awareness at all times; - identifying safety training needs: - leading by example; - ensuring safe equipment and plant is provided and maintained.; - insisting on correct and safe work practices at all times; - assisting in the identification and preparation of safe work procedures; - reviewing safety reports and inspections and initiating rectification where necessary; - participating in accident/ incident investigations; - participating in safety meetings and safety programmes; - monitoring compliance with safe work methods (controls); - oversee effective Rehabilitation or return to work programmes; - reporting Serious Harm in the prescribed format to OSH Service and the Contract Principal; - reporting all Notifiable Work to OSH Service and the contract Principal; SITE SUPERVISOR - Area Security & Safety Manager V OC (Name) ……………. ……………………………..Is responsible for safety on the Site and duties include: - implementing the organisation Occupational Health Safety and Rehabilitation procedures; - observing all OH&S requirements and Statutory rules and regulations; - ensuring that all works are conducted in a manner safe and without risk to employees and

volunteers health and safety; - planning to do all work safely; - providing advice and assistance on OH&S to all employees and volunteers; - participating in the planning and risk assessment stages of site activities; - ensuring current OH&S and other relevant legislative requirements are met in the workplace; - identifying OH&S training programs in advance and allow for employee/s identified as requiring

training to attend the training; - actioning safety reports and carrying out workplace inspections; - preparing and participating in safety meetings and safety programmes; - facilitating the preparation of Work Method Statements and Job Safety Analysis for the trade; - insisting on and ensuring safe work practices at all times; - investigating hazard reports and ensuring that corrective actions are undertaken; - conducting project safety inductions, Safety & Security Trainings and daily team briefings; - participating in accident/incident investigations; - leading by example and promoting OH&S at every opportunity; - supervising and ensuring compliance with safe work procedures; - providing suitable employment to assist rehabilitation initiatives; - stimulating a high level of safety awareness at all times. - Monitoring and providing immediate feedback on subcontractors safety practices/performance

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SITE SAFETY CO-ORDINATION/ SAFETY OFFICER – Securit y Provider VOC

(Name) …………………… …………………………is responsible for safety on the site and duties include: - assisting the Site Supervisor to develop and implement the Occupational Health, Safety

and Rehabilitation procedures; - communicating safety performance to the Site Manager; - providing advice and assistance on OH&S to all employees and volunteers; - participating in the planning and risk assessment stages of site activities; - monitoring OH&S legislative requirements for the trades and subcontractors involved on site; - monitoring compliance with safe work procedures; - co-ordinating rehabilitation for injured employees and volunteers; - reviewing safety reports and inspections; - preparing and participating in safety meetings and programs; - facilitating Safety & Security Trainings on a regular basis; - insisting on correct and safe practices at all times; - preparing and conducting project safety inductions; - investigating and developing new OH&S initiatives for the trades; - conducting accident/ incident investigations and completing documentation reports; - leading by example and promoting OH&S at every opportunity; - stimulating a high level of safety awareness at all times; - communicating with the Site Manager on matters relating to health and safety; - facilitating the maintenance of all records as required under the SAFE; - participating in regular workplace inspections and ensure that any improvements resulting from

such an inspection are actioned in the required time frame; - ensuring any recommended remedial actions after a workplace incident or accident are

implemented.

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4.0 Document Control Issue, Revision and Review The major event LOC is responsible for:

• Completing the H&S System , and providing a full copy to the Project Manager or Safety and

Security Manager before event commencement in the VOC.

• Maintaining an up-to-date version of the H&S System . A record of the Version number will

be kept on the Distribution List Form 01-01. All obsolete versions will be destroyed.

• Providing an updated copy to the Project Manager whenever changes occur.

• Maintaining a register of people to whom the H&S Sy stem is issued, using the Distribution

List table below.

• Issuing a completed H&S System to all those registered, ensuring their sub-contractors are

aware of its contents and their responsibilities to the Principal.

• Ensuring revisions are distributed to all registered people.

• Reviewing the H&S System at intervals of not more t han one month to ensure it is

maintained and kept current.

Distribution List

Controlled copies of this H&S System have been issued to the holders nominated as per Form

01-01 (on Page 11).

H&S System - Annual Review

H&S System will be reviewed by the Health & Safety Management ( Safety and Security LOC) on an annual basis or as legislative requirements demand. Any Forms updated within the 12-month period will be supplied to VOC.

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F01-01

DISTRIBUTION LIST

No. Issued to Position Issue Date

Version Number

System

Number

01

02

03

04

05

06

07

08

09

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

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5.0 Job Safety Analysis Procedure Job Safety Analysis (JSA) is the process of identifying potential hazards, assessing their risk and recording how to eliminate isolate or minimise the risk to worker safety (controls). Where potential hazards are identified as Significant (Class A or Class B), Job Safety Analysis shall be completed using the step-by-step guide over the page. The first step in this process is the development of a Work Method Statement (WMS) which briefly describes the entire work activity (example attached). Broadly defined job steps will be used and general hazards identified. The JSA will demonstrate The major event LOC’s. understanding of the risks (particularly Class A & B risks) involved in the work and typical controls used. Prior to commencement of event work at the VOC the JSA will be updated to reflect the way the job will actually be done on the specific site and how safety will be controlled – a site specific JSA. The JSA form – F02-01 provides a record to demonstrate compliance to current Occupational Health and Safety Legislation. The person responsible for implementing a particular action to eliminate or minimise the risk of the potential hazard on site is nominated on the JSA. This will ensure responsibility for risk control is allocated and can be followed up. Evaluation of the JSA Job Safety Analysis will be evaluated on how well Significant (Class A and Class B) hazards have been identified for the work activity to be undertaken and whether the suggested controls, wherever possible, eliminate the potential hazard, isolate it or minimise the risk of injury. Controls should be as high as practical in the “Bes t to Worst” guide shown below.

1. Eliminate the hazard completely • e.g. remove items from the area or select different area for employees and

volunteers to utilise. 2. Isolate people from the hazard • e.g. guards on entry points • e.g. use effective barriers and edge protection. • e.g. enclose noisy machinery. 3. Minimise by: A. Use an engineered control • e.g use a machine to lift heavy objects. • e.g. use barrier controls to assist patron movement B. Change work practices • e.g. training in lifting techniques. • e.g. training in dealing with patrons

C. Provide Personal Protective Equipment (PPE) in all cases, this must be seen

as the last line of defence in the effective control of workplace hazards and the least preferred option.

• e.g. High visibility jackets in car-park areas

Best Control

Worst Control

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Job Safety Analysis Step by Step

Does the JSA provide: 1. The name of the organisation - The major event LOC

2. A description of the work activity or task to be undertaken.

3. The date the JSA was developed.

4. The name and signature of the person who developed the JSA.

5. The project name/ number and the name of the Principal service provider/contractor

6. The job steps involved in doing the work.

7. Potential hazards associated with the work and its job steps which are Class A & B risks.

8. The controls that will be put in place to eliminate, isolate or minimise the potential hazards

identified.

9. Controls as high as practicable on the “Best to Worst” control guide.

10. The name of the person(s) responsible for ensuring that the control(s) is in place.

Selection and Use

• Job Safety Analysis will be completed and signed by an appropriately qualified person(s)

representing The major event LOC who is competent in the work activity to be undertaken.

• Job Safety Analysis shall be reviewed and signed by the LOC General Manager or Safety and

Security Manager as representatives on the site.

• Employees and volunteers shall review the JSA and sign (Safety & Security Training F16-01) at

delivery at the various site briefings confirming that they understand and are willing to implement

the controls required to carry out the work safely.

• Work shall not proceed until the above three criter ia are achieved.

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Work Method Statement (WMS) – Example A Work Method Statement (WMS) is a brief overview of the work activity to be undertaken that describes the processes of equipment to be used and how the job is managed. From this, a Job Safety Analysis (JSA) can be created that breaks the task down into simple steps or segments where hazards can be identified and controls planned. If the Job or Process involves machinery or a process that is repeated the same way each time, then a Safe Operational Procedure (SOP) can be developed and training provided to that standard on a consistent basis. Examples of WMS We utilise volunteers to carry out the role of Stewards and Hosts at the venues. These personnel direct patrons within certain areas to their seating and towards food and beverage areas and toilets. The Stewards are expected to check and validate the accreditation of persons wishing to cross from one zone to another. Persons with the incorrect accreditation will be verbally denied entry. Where an issue arises with a patron or person arguing the validation of their accreditation a security guard or team leader will be summonsed to sort the matter out. The method of checking accreditation is by visual inspection. All steward/patron interaction will be verbal. All accreditation issues will be directed back to accreditation for the issue of the correct accreditation. No persons shall be allowed entry utilising incorrect accreditation.

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F02-01 Page 1 of 2

Reviewed by: ________________________________ ______________________________ ______________________________ ________ Principal Employees/volu nteers Representative Posi tion Signature Date

JOB SAFETY ANALYSIS

Organisation Name: ___________________________________________ Project Name/No: ___________________________________ Work Activity/Task: ___________________________________________ Principal Employees/volunteers:: ____________________________________ Date: ___________________________________________ Prepared by: ___________________________________________ NOTE: Sign off to be provided at Safety & Security Training Signature:

Item Job Step

(Break the job down into steps)

Potential Hazard

(What can harm you)

Controls

(What are you going to do to make the job as safe as possible)

Person Who Will Ensure This

Happens

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F02-01 Page 2 of 2

JOB SAFETY ANALYSIS

Item Job Step

(Break the job down into steps)

Potential Hazard

(What can harm you)

Controls

(What are you going to do to make the job as safe as possible)

Person Who Will Ensure This

Happens

Reviewed by: ______________________________ ______________________________ _______________________________ ___________ Principal Employee/volunteer Representative Position Signature Date

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6.0 Risk Management Procedure Occupational Health and Safety Legislation requires anyone in control of the workplace to identify the potential hazards of the proposed work, assess the risks involved to determine the level of significance of the hazard both actual and potential. Controls must then be developed to eliminate, isolate or minimise the associated risks of harm/ injury to employees and volunteers or others. Identify Hazards To help find all actual and potential hazards, the job shall be broken down into activities, which follow the sequence or construction. These activities are included in the Job Safety Analysis, which is a list of job procedures and other work-related practices provided to the Employee or Volunteer. The WMS details how the Scope of Work shall be carried out. For each of the work activities and associated job steps identified, The major event LOC shall identify potential hazards. To assist this process, resources such as the following shall be used:

• OSH Service Guidelines and trade based Codes of Practice and other publications e.g. safety alerts; and Approved Codes of Practice.

• Hazard Profiles for specific trade groups; • Workplace experience; and • Consultation (e.g. Safety & Security Trainings) with workers/ employees and volunteers

experience in the task to be undertaken.

Assess Risk For each potential workplace hazard identified a Risk Class will be determined by referring to the categories below. The attached Risk Management Form (F03-01) shall be used to determine the requirement for management of the risks identified.

Class A (High Risk) 1. Does the hazard have the potential t o kill, or permanently

disable you? (Serious Harm) Class B (medium Risk) 2. Does the hazard have the potential to cause a serious injury, or

illness, which will temporarily disable you or resu lt in a Lost Time Injury (LTI)? (Serious Harm)

Class C (Lower Risk) 3. Does the hazard have the potential to cause a minor injury,

which would not disable you, but may result in firs t aid treatment?

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Selection and Use • Where identified, all Class (A & B ) Significant Hazards and associated risk shall be recorded on

a detailed Job Safety Analysis (JSA) record F02-01. The employee or volunteer manager is to ensure that all hazards introduced or created by them are communicated to the Safety & Security Manager VOC. Class C risks shall be minimised as far as possible and recorded in the current hazard register. They shall not be recorded on the JSA.

• A risk Class shall be used to determine the level of controls required to eliminate, isolate or

minimise a potential hazard. • The higher the Risk Class the more extensive the controls to be provided. • Control – take all practicable steps to eliminate the hazard if unable to do that, take all practicable

steps to isolate before considering minimising the risk of injury.

IDENTIFY HAZARDS -Process must be systematic and effective

What is the consequence in terms of injury should the hazard cause harm

(worst case scenario)

Consequence: Death, serious harm,

injury, permanent disability

CLASS A HAZARD

Consequence: Injury or illness

requiring time away from work

CLASS B HAZARD

Consequence: Injury or illness requiring First Aid treatment

CLASS C HAZARD

Absolute Priority These are Significant

Hazards: Area sealed off, hazard isolated from all staff, visitors, contractors,

The primary focus must be to eliminate these hazards.

They shall be controlled

within 24-48 hours

These are Significant

Hazards

Hazard Controlled

- eliminated - isolated

- minimised

Hazard controlled within 7 days

Hazard Controlled

- eliminated

- isolated - minimised

Hazard controlled within 7 days

Corrective Action

CLASS A HAZARD CLASS B HAZARD CLASS C HAZARD

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F03-01

RISK MANAGEMENT

Organisation: _____________________________ Pro ject: ___________________________________ ____ Date: ______________

Major Work Activity

Potential Hazards Identified for the Activity

Activity Risk Score

Job Safety Analysis is required for any activity that is a Significant Hazard - Class A or B Risk

JSA No. & Date Produced

YES NO

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7.0 Hazard Identification

A Hazard Identification Record F04-01 (See example next page) or similar recording system is an

important evaluation tool that assists you in keeping track of the hazard identification processes in your workplace. It considers all identified hazards. It will help you to

identify recurring substandard practices

and conditions to identify areas where appropriate control measures are yet to be implemented, and to identify information and training requirements.

7.1 Hazard Log It is a requirement that all provide copies of the VOC Operations and Volun teer Managers

JSA and hazard registers, so that these can be incl uded and further analysed in the Major

Contract Hazard Log. These are to be provided at th e job planning stage and NOT just ON THE

DAY of commencing work. Ideally the hazards will be discussed at pre event briefings, so that

each contractor can share their scope of works and identify the hazards they will bring on to site

and/or create. This will enable inductions, briefin gs and work method statements to be

completed and communicated to all those involved.

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HAZARD IDENTIFICATION RECORD (LOG) F04-0 1 Log Sheet Number: _________________ Work Place: ___________________________ Completed by: __________________ Hazard Report No. & Date

Hazard Location/ Description

Risk Assessment Hazard Class & Likelihood (A-B-C)

Control Measures and Corrective Action required

Person Responsible for Implementing Control Measures

Projected Completion Date

Actual Completion Date

Page No._____________

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VOC SITE - HAZARD IDENTIFICATION VOC: Auckland Hamilton Wellington Christchurch (F04-02) Area being Assessed (VOC office, Venue, etc…) …………………………………………. Personnel utilised: Employees Volunteers Equipment being used Yes No Work Activity Potential Hazards Identified for

activity Can Hazard be:

• Eliminated

• Isolated

• Minimised

Remedy

Car park attendance Hit by moving car Minimised Training, issue PEP

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8.0 Skills and Competencies

Procedure

The major event LOC shall ensure that its employees and volunteers are adequately trained to a level of competency sufficient to ensure their

health and safety when at work.

Assessment

The major event LOC shall undertake a skills/ competency assessment of all employees and volunteers prior to the commencement of work

on the nominated site. The assessment will be recorded on form F05-01. Where skill deficiencies are detected appropriate training shall be provided before

work commences so that employees and volunteers can perform their designated duties safely. This also applies to subcontractors, temporary and contract

labour hire personnel, not under the VOC direct contractual control.

Selection and Use

• The F05-01 register shall be provided to the appropriate the VOC Manager, for on-site review.

• Workers shall be selected for specific tasks based on their level of skill and competency to undertake the work safely.

• Workers shall have the necessary licences and tickets to carry out their job/ task(s).

***WARNING

NO ONE IS TO BE EMPLOYED ON A SITE, WHETHER OR NOT THE VOC IS IN DIRECT CONTROL OF THE SITE, WITHOUT THE

REQUIRED TRAINING, COMPETENCIES, LICENCES AND/OR TI CKETS REQUIRED IN LAW.

CONTRACTORS WHO FAIL TO ENSURE THIS REQUIREMENT MAY BE REPORTED TO AND PROSECUTED BY OSH.

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F05-01

SKILLS / COMPETENCY ASSESSMENT REGISTER

Organisation: ____________________________ Project: ____________________________________________ Date: ____________

Employee Name

Skills, Competencies and Experience (eg. Tickets/ qualifications)

Work to be Undertaken on This Project

Any Deficiencies in Skills & Competencies

What Additional Training Is Required B efore Work Can Commence

______________ yrs experience Training Needs: Date Completed: ______






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F05-02

Training Attendance Register

Organisation : ________________________________________________________________________________________________

Course Name: __________________________ Course L ocation: ___________________________________ Dat e: _____________

Name of Participant(s) Job Position Training Type Hours Attended

Signature

1

2

3

4

5

6

7

8

9

10

11

12 Training Provider Names of Trainers Length of Course (Hours)

1

2

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9.0 OHS Induction Training

Procedure

The VOC shall ensure that persons carrying out the nominated work have relevant training including

Occupational Health and Safety (OHS) Induction

Training. Workers will not carry out work until they have received the minimum requirements for OHS

induction training:

1. Industry (general) induction

2. Work Activity OHS Induction; and

3. Site Specific OHS Induction.

Selection and Use

• All workers shall participate in (as a minimum) these three OHS induction training programmes prior to any work commencing on-site and a record shall be kept of the induction training provided on F06-01.

• All employee or volunteer managers shall have on site, their hazard ID and control sheets,

appropriate to the daily work being carried out.

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F06-01

INDUCTION REGISTER

Organisation: __________________________________ Project: ________________________________________ _ Date: _________

Name Course

Description 1, 2 or 3

Card No/ Reg. No Date of Course Duration Conducted by Employee

Name Signature

KEY: 1 – Industry (general) Induction

2 – Work Activity Induction 3 – Site Specific Induction

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10.0 Workers Compensation and Rehabilitation

Procedures

THE MAJOR EVENT LOC has provided Workers Compensation Insurance for all employees and

volunteers and other persons deemed to be employees and volunteers under the Injury Prevention

Rehabilitation and Compensation Act 2001 and it’s subsequent amendments. This legislation is

administered by the Accident Compensation Corporation (ACC). The trade and occupation of each

employee on site will be recorded. A record of the insurance will be provided on form F07-01,

together with an attached current copy of the policy certificate details issued by the insurer (ACC).

Where more than 20 persons are employed, a nominated Rehabilitation Co-ordinator shall be

appointed and listed on form F07-01.

Assessment

All details relating to workplace insurance (ACC programmes etc) shall be recorded on Form F07-01

plus the name of any third party administrator (TPA) or case management specialist engaged by the

contractor or subcontractor. A copy of the latest ACC claims history record will be required to

substantiate the contractors / subcontractors injur y statistics.

Rehabilitation

Employees and volunteers of the Contractor or subcontractor who are injured at work shall be

rehabilitated quickly and safely back to full duties.

THE MAJOR EVENT VOC shall provide a copy of all rehabilitation plans to THE MAJOR EVENT LOC.

(Name and Position)…………………………………………… shall be responsible for managing the

rehabilitation plan on site.

Contractor or Subcontractors, employees and volunte ers injured on previous

contracts shall not complete their rehabilitation ( this includes light / alternative

duties) on this contract without the prior approval of the LOC Operations

Manager.

Examples

The Workplace Safety Management Practices Programme (WSMP) or the ACC Accredited Employer

Partnership Programme.

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F07-01

WORKERS INSURANCE / REHABILITATION REGISTER

Organisation:

Name:

____________________________________________

Person Responsible for

Processing Claims:

Name: ____________________________________________

Phone No: __________________ Mobile No: ________ _______

Insurer and or ACC

Organisation:

___________________________________________

Address: ____________________________________ _______

____________________________________________

Phone No: __________________

Policy No: __________________ Expiry Date: __ ___________

NOTE: Copies of your current Workers Compensation policy (ACC) and current claims history

record must be attached.

REHABILITATION

Name of Rehabilitation Coordinator:

Name: ______________________________________________

Phone No: ______________________ Mobile No: _______ ______

Insurer, Third Party Administrator or ACC:

Organisation: _____________________________________________

Contact: ________________________________________ ______

Phone No: ________________________

Policy No: ________________________

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11.0 Hazard Reporting

Procedures

THE MAJOR EVENT VOC shall encourage all employees and volunteers to report hazards

immediately. The supervisor on site shall investigate all reported hazards and document corrective

actions. Corrective actions will be signed off when completed. The procedure and responsibilities for

reporting hazards are outlined on the following flowchart. The supervisor shall complete a Hazard

Report Form (F08-01) where hazards cannot be corrected immediately.

FIFA VOC shall issue a Hazard Report Form to all supervisory personnel and safety committee

representatives. Forms for use by employees and volunteers shall be placed in the appropriate

reserve area shed and lunch rooms. These are to monitored and reviewed regularly and as a

minimum weekly at each match.

Assessment

When a hazard is identified in the workplace, a Risk Class will be assigned immediately using the

categories outlined in the Hazard Identification and Risk Assessment section of the Manual (Section

Seven). The Risk Class (A, B or C) will determine the appropriate level of response required to

protect the health and safety of workers, i.e. immediate 24 - 48 hours, within 7 days, within 7-14 days

and so on.

Corrective Actions

• The Hazard Report shall be signed by the inspection team leader and presented to

THE MAJOR EVENT VOC supervisor if he/ she is not part of the team.

• The above mentioned supervisor shall sign off the report when satisfied that all items on the report have been satisfactorily actioned. Copies of the signed reports shall be recorded in this manual.

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FLOW CHART – HAZARD REPORTING PROCEDURE AND RESPONS IBILITY

Employee identifies

hazard Can the

hazard be controlled

immediately?

YES – do it.

Hazard Controlled report in Hazard Register and Log

Supervisor establishes

corrective action and deadline.

Supervisor implements

corrective action

Supervisor’s Manager confirms corrective action in

place. Hazard Controlled

Supervisor signs off and enters details in

the Hazard Register and Log

Employee notifies

supervisor and completes Hazard Report Form 08-01

Controls Required? Area closed for

immediate rectification? Temporary control measure needed

NO

Determine the Risk Class A-B-C

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HAZARD REPORT F08-01

Organisation: ______________________________ _____________ Project: __________________________ _____________ Date: ______________

Submitted by: __________________________________ Signature: _________________________ ___ Submitte d to: ______________

The following hazard has been identified in relatio n to your work:

Risk Level: Class A (High) Class B (Medium) Class C (Low)

Location:

To be completed by Supervisor

Action Required:

By Whom: ______________________ By When: A . Within 24-48 hrs B. Within 7 days C. Within 7-14 days

Corrective Action Completed By: _____________________________ Time: _______________ Date: _______________ Signature: ______________________

Confirmed By: _____________________________ Signatur e: ______________________

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12.0 Light Vehicles

Procedures

Vehicles can be hazardous to workplace safety. In order to comply with Occupational Health and

Safety Legislation THE MAJOR EVENT VOC shall carry out an inspection of light motor vehicles upon

receiving them from the supplier. The inspection shall be documented on the appropriate form F13-01

to F13-04 (or their equivalent) and made available to the driver when commencing work on site.

An Assessment

An assessment has been made by THE MAJOR EVENT LOC and .... (supplier) on the most suitable

vehicles for the job at hand.

When identifying potential hazards, consideration shall be given to all aspects of the vehicle including

design, work environment, operational conditions, abnormal conditions, and ergonomic principals.

Selection and Use

• Where plant and equipment is hired the same requirement for Occupational Health and Safety

as those required on site shall be specified by THE MAJOR EVENT LOC/VOC to the Hire

Organisation as a condition of the Hire Agreement,

• No item of plant and equipment shall be brought on site without a current service/

maintenance record, registration and warrant of fit ness.

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LIGHT VEHICLE ID REGISTER F09-01

THE MAJOR EVENT VOC______________________________ AREA: _________________________________ Date: _____________ The vehicle listed below will be brought onto site and/or operated under our control.

Type (car/minivan)

Make Reg No. Purpose

Inspected by Who

(prior to daily use)

Person responsible for Security

Date Of supply

Date of return

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VEHICLE INSPECTION REPORT (On arrival) F09-02

Location: ___________________________ Date: __________

Owner: _______________ Registration N o: ____________

Make: _______________ Model: ____ ________

The following items are minimum requirements:

Current Registration? Yes No

Current WOF? Yes No

Certificate of Fitness (rentals) Yes No

Tyres inflated evenly (visual)? Yes No

No visible damage? Yes No

Spare tyre within (inflated) Yes No

Action to be Undertaken/ Comments Tick if Correct

No current Registration Check with supplier – do not use unless issued

No current WOF a/a No Certificate of Fitness a/a Flat tyre Check before use Visible damage Report to supplier - discretionary use if not

critical of effecting WOF No spare tyre/flat Report to supplier or re-inflate

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13.0 Personal Protective Equipment (PPE)

Procedure

Where other means of protection are not practical THE MAJOR EVENT VOC shall supply clothing or

equipment designed to protect parts or all of the body. This equipment may include gloves, hearing

protection, high visibility garments, breathing apparatus, thermal wear, eye protection, sun cream,

safety belts and harnesses.

Assessment

During the development of control measures for Job Safety Analysis, the “Best to Worst” guide to

controls outlined in the Job Safety Analysis section of this manual shall be used to help minimise

reliance on PPE (Section Five).

Selection and Use

• THE MAJOR EVENT VOC shall ensure all items of PPE are manufactured, used and maintained in

accordance with the relevant Australian/New Zealand Standard. Proof of Australian/New Zealand

Standard compliance will be provided, e.g. labelling.

• All issues of PPE to each individual shall be recorded on form F14-01 (one for each individual).

• Each employee will be instructed and / or trained in the correct use of each PPE item prior to use.

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PERSONAL PROTECTIVE EQUIPMENT ISSUE RECORD F10-01

Employee Name: ___________________________________ _ Occupation: ________________________________ _____

Project: _________________________ ___________ Date: _____________________________________

PPE Item

Date or Issue/ Replacement

Name of Recipient

Signature of Recipient I have received the listed PPE with

appropriate instruction/ training in its correct use.

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14.0 Emergency Response

Emergency Response

• All employees and volunteers shall be made aware of the emergency procedures and this

awareness shall be documented on Form 16-01 (Safety & Security Training).

• All personnel shall be made aware of the site –specific emergency procedure and emergency

service contact phone numbers shall be supplied (Workforce handbook).

15.0 Safety & Security Training – Workforce Handboo k

Procedures

Occupational Health and Safety Legislation requires the identification of Actual and Potential

workplace hazards, the assessment of the risk of the hazard and the development of controls to

eliminate, isolate of minimise the risk. To assist in hazard identification and the development of

controls,

THE MAJOR EVENT employees and volunteers shall attend a Safety & Security Training conducted

by:

FIFA VOC in their respective areas in October 2008 prior to the commencement of the event.

All Safety & Security Trainings shall be recorded on form F16-01 and signed off by participants. Any

corrective action shall be followed up and signed off by the nominated person.

Participation

THE MAJOR EVENT LOC recognise the involvement of workers as essential in identifying potential

hazards that can be eliminated, isolated or minimised before injuries occur. Safety & Security

Trainings shall be used to help Supervisors manage safety, to provide a forum for workers to have

their say about safety issues and to help ensure safety awareness is maintained throughout the event.

Where required specific safety issues shall be raised, accidents reviewed, Job Safety Analysis

developed and presented for evaluation and familiarisation or safety alerts discussed.

Safety & Security Trainings will be used to induct workers into and “sign off” their

understanding of the controls provided in Job Safety Analysis for the specific work in which they will

be involved.

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F11-01

RECORD OF SAFETY & SECURITY TRAINING

Workplace: ______________________ __________ Date:___________

Supervisor/ Presenter: ____________________________ ____

Subject: ___________________ ________ Duration: __________

Persons Present

Print Name Signature Print Name Signature

Comments & Points Raised

Corrective Action Action By Action Complete Sign Off Date

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16.0 First Aid and Accident investigation

Procedure

THE MAJOR EVENT VOC will rely on the provision of First-Aid services by the event venue

Where that venue agrees to provide First-Aid services.

Where employees and volunteers are utilised without a defined reporting area then the FIFA VOC will

provide First Aid equipment and assistance at selected identified sites.

The following minimum requirements will be undertaken and personnel provided.

Type of Kit Required

Type of Certificate Required

Place of work and no. of

persons on the job

First -aid

room

Kit A

Kit B

Kit C

First -aid Certificate

Occupational First-aid

Certificate

For Construction or Maintenance

100 or more • • • • 25-99 • • • 24 or less • •

First Aid Personnel and Location of First-aid

At least two first aid personal should be provided for the off-venue employee and volunteers

A = Basic First Aid kit, is required to be held at the reporting base or other suitable site (meal and/or

rest area) selected by the Operations Manager or Volunteer co-ordinator VOC in discussion with the

Safety and Security Officer.

The senior qualified First-aid person on site is: Name) ……………………………………………………..

The selected site for the First-aid box/room is ……………………………………………

Reporting

Where employees and volunteers are working at the venue then the first aid Box/room location shall

be identified as above. Where the facility (venue) is taking over or sharing the First Aid responsibility

then this arrangement shall be documented and carefully explained to all employees and volunteers

during the Safety and Security Training. (Form 16-01).

All injuries will be reported to the appropriate Fi rst Aid Officer and a THE MAJOR EVENT VOC

representative on site the same day or earliest at the start of next shift. Injuries will be

recorded in the Site Injury Register and on form F1 7-01 or its equivalent.

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Records will be kept for a minimum of 5 years by Football New Zealand. Where the injury results in an

absence from the workplace of 1 day or one full shift or more, the injury and its circumstances will be

reported to the Safety & Security Manager, ACC or the Third Party claims Administrator, using the

appropriate form.

All incidences of serious harm shall be reported to the Department of Labour Health and Safety

Services (OSH) and to the principal as soon as reasonably possible after the accident. Generally this

shall be within the hour or immediately after the injured person is safe.

A report form complying with the Dept of Labour (OSH) Prescribed matters Regulations (section 23)

shall be used to record all instances of serious harm. A copy must be given to the Principals and Head

Contractors management representatives.

Investigation

THE MAJOR EVENT VOC Safety and Security Coordinator will investigate all serious harm accidents

within 24-hours. Investigation will be recorded on Accident Investigation form F17-02 or its equivalent.

Accidents shall be recorded by (Name & Position)…………………………………………………………

Accidents shall be investigated by Safety & Security Coordinator VOC

Accidents resulting in serious harm as per Schedule One of the Health and Safety in

Employment Act) shall be reported to Dept. of Labo ur (OSH) service by:

(Name & Position)……………………………………………………………………………………………….

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Definition of Serious Harm

Schedule 1 Serious harm

Section 2(4)

1 Any of the following conditions that amounts to or results in permanent loss of bodily function, or temporary severe loss of bodily function: respiratory disease, noise-induced hearing loss, neurological disease, cancer, dermatalogical disease, communicable disease, musculoskeletal disease, illness caused by exposure to infected material, decompression sickness, poisoning, vision impairment, chemical or hot-metal burn of eye, penetrating wound of eye, bone fracture, laceration, crushing.

2 Amputation of body part. 3 Burns requiring referral to a specialist medical practitioner or specialist outpatient clinic.

Clause 3 was amended, as from 18 September 2004, by section 175(1) Health Practitioners Competence Assurance Act 2003 (2003 No 48) by omitting the word “registered”. See sections 178 to 227 of that Act as to the transitional provisions.

4 Loss of consciousness from lack of oxygen. 5 Loss of consciousness, or acute illness requiring treatment by a medical practitioner, from

absorption, inhalation, or ingestion, of any substance. Clause 5 was amended, as from 18 September 2004, by section 175(1) Health Practitioners Competence Assurance Act 2003 (2003 No 48) by omitting the word “registered”. See sections 178 to 227 of that Act as to the transitional provisions.

6 Any harm that causes the person harmed to be hospitalised for a period of 48 hours or more commencing within 7 days of the harm's occurrence.

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REGISTER OF INJURY F12-01

Details of Injured Person

NAME: Surname: ____________________ Given Name(s): __________________ Sex (M/F): __________

Address: _____________________________________ Suburb: __________________ Post Code: __________

City: ____________________ __________________ Contact Phone: __________

EMPLOYER: Business Name: ____________________

Address: _____________________________________ Suburb: __________________ Post Code: __________

City: ____________________ Business Phone: __________

Accident/ Incident Details

Description of Events:

Date of Injury: ___________ Time of Injury: ___________ am/pm

Task/ operation undertaken at the time of injury: ______________________________________________________

Physical location (area) where the injury occurred: ______________________________________________________

Type of injury (eg. Bruise, cut, fracture, grit in eye): ______________________________________________________

Part of body injured (eg. Arm, torso, head): ______________________________________________________

Cause of Injury (what happened): ______________________________________________________

Treatment given/ Action taken: ______________________________________________________

Person Completing in Form

Surname: __________________ Given Name(s): _________________________ Signature: ___________________

Date: __________________ Time: _______________ am/pm

Did the person cease work? Yes No

Has a referral for further treatment been issued? Yes No

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Accident Investigation Report F12-02 NOTE: A separate form should be completed for each person injured.

This investigation is aimed at identifying causes, not attributing blame.

All investigating personnel should be trained in investigation techniques.

Reference No. ________________Injury Damage Near Miss

1. Project: __________________________________________________________________

2. Personal Details

Surname First Name Other Initials

Date of Birth Gender

Day Month Year M/F Preferred Language Contact No.

3. Occupation/Job Title & Details

When begun this

Description of occupation or job title Occupation/job Day Month Year

Main tasks performed Training provided: Induction.

Trade/task specific.

Both of the above.

None of the above.

4. Time & Date of Damage / Accident / Near Miss Time & Date Report Received

am/pm

Day Month Year am/pm Day Month Year

5. Accident Results

Fatal Hospital inpatient Doctor only

First aid only Property damage Nil (injury/damage)

Nature of injury, disease or damage:

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

_________________________________________________________________

Nature Code

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Location of injury, disease or damage:

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________

6. Outcome (Questions to be answered, as information becomes available)

Rehabilitation Date of Resumption

Not Required Short-term alternate duties

Required Long -term alternate duties

Normal duties

Day Month Year

Total number of days lost.

OSH Department of Labour report completed and sent.

Organisation investigation undertaken.

7. Description of Incident (include any particular chemical, product, process equipment involved)

What was the worker doing at the time?________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

Name/s of witnesses Signature of worker Date:

How exactly was the injury, disease or damage sustained?

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

What happened? (undesired event)

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Nature Code

Mechanism of injury Code

Breakdown agency Code

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Reconstruct the sequence of events that led to the undesired event.

1. 4.

2. 5.

3. 6.

List contributing factors

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Investigating

Person:

Name Position Signature

Date investigation conducted:

Day Month Year

**** Attach detailed investigation report for all S erious Harm Injuries

9. Corrective Action Undertaken: ________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Estimated Cost of Incident: $ Estimated Cost of Correction: $

10. Project Manager’s Comments: (manager, employer or Contractor to sign and date)

_____________________________________________________________________________

_____________________________________________________________________________

Signature: Date:

11. Safety Engineers Comments: (sign and date)

_____________________________________________________________________________

_____________________________________________________________________________

Signature: Date:

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17.0 Audit Checklist

Procedure

THE MAJOR EVENT LOC will provide a completed copy of this Manual to enable verification against the requirements of Occupational Health and Safety in terms of the Health & Safety in Employment Act. For the purposes of verification, a current copy of the completed Manual and ACC work injury claims record, will be checked using the method outlined below and made available to the local SQE Advisor. They will verify the standard of completion of information in all relevant sections. In addition a further update of the manual must be made annually and rechecked to keep the subcontractor information up to date. This manual is also to be used, in addition to the site safety plan, for monthly evidence based performance monitoring of the subcontractor. NCR`s shall be raised for ALL non conformance.

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Audit checklist F13-01

No Item Score

Average Y/N Score

Date Y/N Score

Date Y/N Score

Date

1 Introduction 2 Policy 3 Roles & Responsibilities 4 Document Control 5 Job Safety Analysis 6 Risk Management 7 Hazard Identification 8 Skills & Competencies 9 OSH Induction Training 10 Workers Compensation &

Rehabilitation

11 Hazard Reporting 12 Light Vehicles 13 Personal Protective

Equipment

14 Emergency Response 15 Safety & Security Training 16 First Aid and Accident

Investigation

17 Audit Checklist

Average

Score Legend (optional) 5 Best Practice 4 Continuous Improvement 3 Above Standard 2 Minimum Standard 1 No Compliance 0 Not Acceptable

Checked By: ________________________ Date: ___________________

Note* If the ACC injury claims record is above 20% of staff injured score 1. Below 20% score 2. Below 10% score 3.

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