MINUTES OF MILTON KEYNES JUNIOR ICE HOCKEY CLUB AGM HELD ON 4th July 2016 at Planet Ice Milton Keynes

ITEM ISSUE Actions

1 Chairman’s Welcome

Chairman (Tony Green) opened the meeting. He thanked Julian as Vice Chair, Nicky as Treasurer and Nick as Director of Coaching for all their time and effort they had put into the club over the years. Tony further thanked Tracey Archer for her work as Club Secretary and all the Coaches, Managers and Game day helpers too.

2 Members present and Apologies Tony Green – Chairman, Julian Pasqua – Vice Chair, Tracey Archer – Club Secretary, Nicky Okell – Treasurer

See attached for record of member’s attendance - ticks indicate those present at the AGM. Highlighted in Pink are those who used email votes.

3 Minutes of the last AGM -2015 Accepted Proposed: - Will O’Brien Seconded: - Chris Lester

4 Secretary’s report The secretary’s report was given by the Club’s Secretary (Tracey Archer), who further expressed her apologies for missing out the U15s report. (Please see below for a copy of the full report)

Tracey Archer to email full report via fixtures live.

5 Treasurer’s report

Club Treasurer (Nicky Okell) handed out a paper copy of her report (Please see below and expressed that whilst it gives the impression the club has lot of money available and we that we are in a good position. It is to be noted that the club does have expenditure to pay out in advance, such as ice costs and EIHA registration fees for members and coaching staff.

Nicky further expressed that when she came back on board she wanted to introduce the player owning their own shirts; and is pleased as she feels this has been a great success, along with the introduction of the player of the month shirts. In addition, Nicky thanked Kubo & MKICE for the girl’s shirts, which she remarked certainly do not go unnoticed!

The preseason BBQ with food donated by Tesco had been a great success and a date had been penciled in for August for another preseason event.

Sport MK awards – Awarded Coach of the Year to Andrew Linton, and Ed Knaggs had been awarded Player of the year. Nicky expressed how she feels it important to recognise both individual and team’s achievements

Nicky further thanked Kubo MKICE City Plumbing for their support and sponsorship.

Fund Raising: Nicky stated that several activities had raised 3000 some prior to MKICE, and that this

Nicky Okell to email a full copy of the report to be included with minutes.

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season had seen the Panto – raffles – 300 Mars -Waitrose 300 and how this would be up to the new committee to use to benefit the members.

A Bursary had been gained for coaching level one and two coaching

Numbers – are healthy, but need to increase in order to move the club forwarded. Nicky closed her report by thanking members for their prompt payment.

6 Motions

The Chairman (Tony Green) expressed that there had been no objections to the motions presented.

Vice Chair (Julian Pasqua), then went on to outlined the additions to the constitution which the Executive were proposing to make. At this juncture Ian Revell objected to the amendments being incorporated into the constitution, on the grounds that the means in which they were being added were undemocratic. He further requested that the attending members be allowed to vote on the incorporation of the amendments. It was highlighted by the Julian (Vice Chair) that the members had had the opportunity to challenge the additions & raise a motion to dismiss or change them but none had been received. Sarah-Jane Wilson-Smyth objected to this and stated that she had sent an email to Julian. Sarah Jane explained that it was an objection and Julian Pasqua (Vice Chair) expressed that he had answered this enquiry via email and appologised if he had misinterpreted the intention of Sarah’s email. However, it was agreed by Tony Green (Chairman) to offer a vote to the members on the inclusion of the constitution additions. There was then a heated discussion between Ian Revell and Julian Pasqua (Vice Chair) on the additions & the constitution in general. Ian Revell proposed that the constitution additions be rejected in their entirety & that the constitution be rewritten. The motion was carried by the majority of the member’s present.

The Executive then stepped down in preparation for the election of the new committee. Will O'Brien in his capacity as the member selected to conduct the governance of the voting & the count informed the members present that the decision to reject the proposed constitutional additions meant that all the votes cast via email could not be included as that right was only included within the rejected elements. There was then a discussion on the issues created by not including the emailed votes & a number of suggestions were made from the floor which included abandoning the meeting & calling for an EGM at a later date. It was highlighted by Will O'Brien that as the Executive had already formally resigned, not concluding the voting of a new Executive would leave the club without any officers in place & create a number of governance issues. It was therefore agreed by the floor that the voting of the new Executive would continue with only the votes from the members present at the meeting being counted.

The voting of the new Executive was conducted with the election of the Chairman (Tony Green), the Vice Chairman (Kerry Howard, the unopposed re-election of the Club Secretary (Tracey Archer) &

New Exec to set up a sub - committee to rewrite the Club’s constitution within 6 months of the AGM, and presented to members

New Exec to appoint a Director of Hockey seeking expert advice and outlining their decision to the Club’s members for transparency.

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the unopposed election of the Treasurer (Wendy Presland). At this point Will O'Brien made the members aware of another issue created by the rejection of the constitutional additions. One of the rejected additions had been to allow the Executive to appoint a club Director of Coaching through an interview selection process rather than by election as had occurred previously. As the Executive had progressed on the basis that no counter motion had been originally raised in relation to the constitutional additions, and there was one nomination for the position of Director of Coaching, which was Andrew Linton (Assistant Head Coach), This left a difficult situation as the role had been advertised and other candidates had applied for the position. This would leave the Executive with no mandate to interview for the position. A debate was had, as to where this would leave the club & it was suggested by the Chairman (Tony Green) & the former Vice Chairman (Julian Pasqua) that the current Senior Under 18 Coach (Andy) be voted to the position if a majority of the voting members agreed via a show of hands. Whilst a majority of members agreed in principle, concerns were raised that by not exploring the merits of all the candidates who had put themselves forward for the position of the Director of Coaching via the interview selection process, the club was not acting in the best interests of the children and its members. A discussion was then had as to how best to remedy the Director of Coaching situation created by the decision to reject the additions to the constitution.

It was suggested that the meeting decisions made thus far be annulled & that the meeting be reconvened back at the point where the motions were discussed. It was acknowledged that from a governance perspective this would set an unusual precedent there was nothing within the constitution that precluded the meeting from being annulled & restarted. The majority of the member’s present voted to annul the decisions made thus far at the AGM & recommence at the motions part of the agenda.

The meeting recommenced after a short break and each of the constitutional additions were discussed. A revised proposal was made that each of the additions be discussed & voted on individually. The majority of the member’s present supported the proposal with a show of hands. Each addition was the discussed & its inclusion within the constitution voted upon

Motions as follows:

2.4 Addition of "EGM" should there be financial difficulty

Carried – against 7

2.4 The fee for membership will be advised annually at the AGM or EGM.

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2.6 Addition of "EGM"

· One vote per player, per family at the AGM or EGM.

Carried – 1 against

2.9 Change of Wording " Director of Coaching" –

Carried unanimously 5.3 New clauses

(v) Itis the responsibility of the Chairman, Vice Chairman, Club Secretary and Club Treasurer to ensure that a suitable qualified Coach fills the position of Director of Coaching and the terms of the contract offered meets the club's requirements.

An addition was added that the Exec are to seek external advice with regards to the appointment from someone with hockey knowledge and expertise.

Carried 1 against.

(vi) The Executive Committee will also try to enlist members for the succession of the roles that may become vacant within the Executive Committee, these nominations to be ratified by the membership at the AGM. Some roles do require specialised skills and the Executive is to publish the job descriptions and interview potential candidates

Against going forward as would mean an interview process – 6 in favour

A question from the floor asking for clarification, as they felt this was the Exec selecting in this way inhibits and defeats the voting process. Julian expressed that the roles are often more complex than people realise, often requiring specialist skills for example accounts experience for the role of Treasurer.

5.4 Rewrite 5.4

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Members of the Executive Committee shall be elected or re-elected annually at the AGM with the exception of the Head (Director of Hockey). The Head Coach is appointed to the executive committee as defined in their contract. Carried 6.4 Rewrite plus additions 6.4. Nominations for elected Executive posts must be received in writing by the Club Secretary at least 7 days before the AGM. In the event of no nominations being received by the due date in accordance with the constitution the post will be advertised to the club’s membership and an EGM arranged to elect a nominee. The elected Executive will perform the responsibilities of this vacant role until the position is filled. In both instances nominations will be announced prior to the AGM or EGM.

Clarification - Tracey Archer (Secretary) further explained that no one had come forwarded to stand as Secretary and that only Helena Price had expressed an interest in this role, but wanted to find out more about more before committing. Therefore, the former Exec had agreed that Helena would be co-opted onto the Exec with Tracey Archer (Club Secretary) mentoring her with a view to Helena standing next season

An addition to the amendment to sate - If post vacant and no interest and a member of the Exec has stood down

Carried unanimously 7.1 Change of number 7.1 The Executive Committee or any group of 45 or more junior members’ parents may call an EGM by submitting a written request to the Executive Committee.

Andrew MacGarvey questioned the reasoning behind this figure. Julian expressed that due to the increase in club member numbers. The previous number needed to vote would be disproportionate and allow a minority to challenge.

Carried - none against 8.0 Inserted new Item 8.0 Voting: (Voting rights are defined in 2.6)

i. 8.1 If the executive accepts an emergency motion at either an AGM or EGM this may be passed upon

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show of hands from the floor.

Against Unanimously

8.2 The Executive shall have made adequate provision for those unable to vote in person for an AGM or EGM motion to cast their vote via e-mail. (It is the member’s responsibility to ensure that the e-mail details held on fixtures live and by the Club are up to date.)

Carried Unanimously

8.3 It is accepted that all un-cast votes from the membership will reside with the Executive.

Against unanimously

9.5 New Item 9.5 The Club shall be wound up should it cease to have autonomy or not be able to deliver its mission statement. Against - 1 fore

7. Elections With Will O’Brien continuing to lead the floor;

The Executive resigned stood down & the voting was undertaken for the new Executive including the votes cast via email. The result was the same as the first annulled vote, with the same candidates elected as aforementioned. Votes as follows:

Tony G - 35

Andrew MacGarvey - 20 Kerry Howard - 33 Drew Russell – 20

The issue of the robustness of the constitution was raised for a second time & the newly appointed Executive undertook to rewrite the constitution within 6 months from this date, ensuring an action to review the wording to confirm the definitions & terminology was consistent throughout the document

Tracey Archer to mentor Helena Price with a view to Helena standing as Club Secretary at the next AGM

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& references made to law or regulations used are current versions.

Confirmation of the New Executive Committee are as follows: Chairman – Tony Green

Vice Chairman – Kerry Howard Club Secretary – Tracey Archer Unopposed No objection

Treasurer – Wendy Presland Unopposed No objection Director of Coaching – to be interviewed

Jeremy Taylor –co-opted to the Executive committee in his role of child protection. & Equality Officer Helena Price – co-opted to the Executive committee as shadow Club Secretary General Committee Members are; Mike Gamba -will continue as Fixtures Secretary Registration Secretary to become two roles. Vicky Little- to step down and mentor -Cindy Barnes to be Player Registrations Secretary & Randle Derbyshire is to become Coaching Registrations Secretary. All teams to be presented either by each team manager or a single Head Manager.

8. Forthcoming season

Chairman (Tony Green) expressed that there would be no change to monthly training fees.

Teams for the coming season are to be as follows; U9s, U11, U13A, U13B, U15 U16 Girls & U18s. Coaching staff and Managers to be announced before training recommences.

There is to be no U20s as it is unviable financially at present. Further information will follow after the appointment of the new Director of Coaching.

Fixtures live email be sent with information regarding the new season.

9. AOB

Mark Grass asked could the Executive Committee explain the need to increase the annual training fees? Tracey Archer explained that the increase is only in the EIHA registration fee and this is to be questioned at the EIHA AGM in September.

Mark Grass expressed that although the Summer League has been a great addition to the season in past years. However, this year has been somewhat spoilt by a number of players not

Exec to report back to parents with the outcome of the Registration fees discussion from the EIHA AGM

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turning up. He asked if the club is to continue to offer this Tournament can the club (parents of the payers) ensure players turn up or let the coaches know in advance. Mark asked that the Exec call for a greater commitment to this. Club Secretary (Tracey Archer) expressed that this is difficult to enforce, but something the Exec could look into going forward.

John Revell questioned whether the Exec Committee have considered becoming a registered charity and Nicky Okell stated that she feels we should be. The Exec have explored this in the past, but are open to possibilities going forward.

Will O’Brien questions relationship with planet Ice, with the recent withdrawal of the hoodie offer? Sarah - Jane Wilson-Smyth and Kerry Howard expressed the need to move forward in building a relationship as they feel there is a commercial and communication gap. Both are willing to work to establish a greater working partnership with Planet Ice. Richard Robinson called for the New committee to sit down and try and bridge this gap. Moving forward. Planet Ice tournaments were suggested and Chairman (Tony Green) expressed that in the past the comment from Planet Ice was that we would need to cover the average cost of the ice that they would be losing, therefore covering the costs would be financially unviable. It was agreed that improving communication with Planet Ice would be a priority.

Claudia Brandon voiced her disappointment at her perception of the unfairness of playing up over existing team players and a heated exchange followed between members of the floor. At this point Julian Pasqua called for the Chairman (Tony Green) to close the meeting, due to the high level of emotion and discord in the room.

The meeting was closed …………...

10 Date of next meeting June/July 2017 date to be announced by the Exec

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MINUTES OF MILTON KEYNES JUNIOR ICE HOCKEY CLUB AGM HELD ON 4th July 2016 at Planet Ice Milton Keynes

CLUB SECRETARY’S REPORT 2015/16 As Club Secretary it falls to me to summarize the season, therefore, reflecting on the season I feel we should focus on the team’s achievements…. After all it’s the children that this is all about! This season sees the clubs first full year back at Planet Ice, when we first returned in October 2014 club numbers at were only at around 75; which

was much lower than we would have liked, and with LTP attendance at an all-time low of around 7 regular attendees each week. This season sees LTP numbers currently at 35. the number of members in the club steadily growing and now stands at round 116 members. The increase in numbers saw the introduction of the Development squad, which is there to enable new players to develop both their hockey skills and confidence levels, before participating fully within their teams.

TEAMS

“U9’s – Team Coach Wendy Corrigan started the season with team members running at a total of only 9 players at the start of the season, over the season the team has increase to 19 players overall. This increase in numbers was down to the enthusiasm of the LTP team (Dale and Will) who enthusiastically coordinate our LTP each week. Wendy expressed that ‘The team have shown vast improvements throughout the season and have pulled together exceptionally well from where we

started with some great results towards by end of the season”.

Team Coach Peter Taylor states “The under 11s had a very good season this year and finished third in their league. They got to the final of the Godiva Cup losing a very close match in overtime and both the A and B teams at this year's Sheffield tournament competed with an enthusiasm that made all of MK proud. There were a lot of rule changes in the age group for everyone to get used to but the players adapted very quickly

and really flourished in the full ice games. There was still a mix of experience in the squad but the improvement across the team this

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season was incredible. The under 11s competed with some of the top clubs in the country this year, both in the league and during end of season tournaments, holding their own and even out playing them at times. A big congratulation to all the players, coaches, managers and parents that contributed to the team this season. Thank you all."

Coach Simon Howard stated that the under 13s have had an undefeated season and finished as the league winners of Division 2, earning them a

place in next seasons A league. This season Simon describes that they set a team goal to win the league and if possible stay undefeated which we achieved. The team has grown from both a playing perspective and a personal one and collectively they show great concentration, determination and vitally they have the will to win. We have experienced great highs this season winning the league title, staying undefeated and runners up in our own tournament earlier this year in MK, the Godiva Cup and in Sheffield three weeks ago. What this team has is a group of young people who enjoy their hockey, who play for one another and listen to their coaches and when the chips are down they go the extra mile. The sad moment was having to say goodbye to one another as a team after two seasons together when we played our last game together at Sheffield which was a very emotional moment for us all however one I believe will stay in the hearts and minds of these players for a very long time. The u13s have additionally held a very enjoyable tournament here at MK

U16s G This season saw the introduction of the first ever MK storm girls team season. Coach Team Elliot Moran expresses although the girls only played 5 games together, which Eliott wished could have been more, although it feels like we've had a full NHL 80 game season......and I’m so much greyer than when we started. The girls have been brilliant and although we have a long way to go and a lot more experience to get under our belts I can see how the girls have tried to apply what they have been taught and how they have progressed and have given their all. Considering we have girls from 3 different MK

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age groups, 2 different Coventry team and 1 from Solihull the girl has fast become the best of 'TEAMs' to coach.

Coach Gary Bowers expresses that its been a tough season for the U15s. A team of mixed abilities playing in the A league against some very good teams. We rolled 4 lines with U13s playing up to help strengthen the team. Many of the team have progressed well this season, with the team finishing 2nd from bottom which enables the 15s to remain in the A league for another season.

Gary further explains the they took 2 teams to the Sheffield tournament, which worked really well allowing each team to play competitively hockey. The A team won one, drew one and lost 4, The B team didn’t have as much luck, but there was some great play on the ice from the players, who battled hard. Gary syas It was great to see both teams always smiling and really getting on with their team mates.

U18s Development Coach Nigel Palmer states, that ‘after playing the first 2 games in Division 2 with minimal numbers the 18b team folded. We saw a few players moved up to take advantage of playing in the 18A team and with huge heart they managed to hold their own. Thursday nights became development night where the less experienced players got their chance to improve their skating, skills and confidence. Thanks to the hard work of Martin Fildes, we managed to have some challenge matches and putting a win together away at Bracknell. It was a

tough year for the development players but in the end they showed a vast improvement.’ Team Coach Chris Lester describes that the U18As season was a challenging one for the U18As playing in the 'A' league having been promoted the previous season. Having started the season in good spirits we hit a few problems early on losing our netminders and several players succumbing to injury. During the season we played with 5 different netminders! With a temporary NM in place, we continued to give a good account of ourselves

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in games. Heath stepped up from the U15s to become our starting NM along with several 'B' team players stepping up to more permanent roles with the 'As'. A win became elusive but the team dug deep in every game and made sure they were no pushovers particularly with the higher end teams. In fact, we were the only team to score 4 against Okanagen. So a big well done to all the players for keeping the faith! The U18s hosted a tournament here at the rink last night and narrowly missed winning overall when it went to penalties, allowing Lee Valley to take the win.

Further achievements in need of recognition are: England Tehya Moran, Matida Revell England with Bryony Russel making the reserves. Callum Field - - Conference Cole McCuskey , Xander Robinson and Ollie Knaggs.

Oliver Wilson-Smyth, Tom Stephens, Callum Field

And finally Thanks to our managers and coaches for all their dedication and hard work in particular Nick Poole & Andy Linton for all their time given both on and off the ice.

In addition, a thanks to our chairman & Vice chairman, (neither of which has a child in the club), and who have given their time yet again this season to ensure we had continuity and that our children have a club to play for, and to Nicky, as treasurer for all her hard work, and reminders of all the things that need doing. Finally, thanks to you the parents for once again ferrying your children around the country and digging deep into your pockets!

MINUTES OF MILTON KEYNES JUNIOR ICE HOCKEY CLUB AGM HELD ON 4th July 2016 at Planet Ice Milton Keynes