Hidden in Plain Sight:Discovering MARC’s Bibliographic Secrets

Hidden in Plain Sight:Discovering MARC’s Bibliographic Secrets

2003 NW ILL & Resource Sharing ConferencePortland, OR

Margi MannOCLC Western Service Center

Topical OutlineTopical Outline

• Warm Up: “Standard Rules” for interpreting MARC records

• “Off the bibliographic track”: case scenarios for difficult bibliographic items

• A new bibliographic paradigm: Integrating Resources & the ILL implications

• Conclusion: Trends for MARC & ILL

Process Begins with a Citation:Process Begins with a Citation:

“The Argument Culture” by Deborah Tannen

First Challenge:

A WorldCat search finds 9 records

First Challenge:

A WorldCat search finds 9 records

Reasons for Multiple RecordsReasons for Multiple Records

• Different editions • Translations • Different physical forms

(microform, hard copy, photocopy) • Different formats

(sound recordings, video, etc.)

Reasons for Deborah Tannen’s Multiple RecordsReasons for Deborah Tannen’s Multiple Records

• Editions• Translations• Formats

• 5 books in English• 1 book in Hebrew• 2 sound

recordings• 1 videocassette

In the Case of Multiple Monographic Records:In the Case of Multiple Monographic Records:

• Match the author, title, date, & edition to your citation

• Check for microfiche, microform, etc.

• Check the format• Choose the DLC or PCC record

Common Elements to Look for in a MARC Record:Common Elements to Look for in a MARC Record:

• Format• Sub-format (aka material

designation)• Dates• Edition• Place of Publication• Language

FormatFormat

Sub-format(Material

Designation)

Sub-format(Material

Designation)

Other useful format

information

Other useful format

information

Date (book) orDates (serial)Date (book) orDates (serial)

Edition & Place of Publication

Edition & Place of Publication

Language

Language

A Simple Serial Scenario (SSS)Process Begins with a Citation:

A Simple Serial Scenario (SSS)Process Begins with a Citation:“Remembrance of Books Past: Glimpses

into Aliteracy” by Mary A. DucheinIn: Reading Research &

Instruction (v 33 no 1 pp 13-28 1993)

First Challenge:

A WorldCat search finds 4 records

First Challenge:

A WorldCat search finds 4 records

Reasons for Multiple Serial Records

Reasons for Multiple Serial Records

• Same title / different serial• Translations • Different physical forms

(microform, hard copy, photocopy)

Reasons for Multiple “Reading Research” Records

Reasons for Multiple “Reading Research” Records

• Physical forms • 2 are microform• 1 is electronic• 1 is paper

In the Case of Multiple Serial Records, Choose:In the Case of Multiple Serial Records, Choose:

• Paper format• DLC or PCC or record with 042

tag• Beginning / Ending date of serial

Common Elements to Look for in a MARC Serial Record:Common Elements to Look for in a MARC Serial Record:

• Format• Sub-format (aka material

designation)• Beginning / Ending Dates• 040 or 042 tags• Edition• Place of Publication• Language

FormatFormat

Sub-format(Material

Designation)

Sub-format(Material

Designation)

Other useful format

information

Other useful format

information

Beginning / Ending DatesBeginning /

Ending DatesOther useful date

informationOther useful date

information

040 (has DLC

code)

040 (has DLC

code)042 tag is present

042 tag is present

“Off the Bibliographic Track”:

Case Scenarios

“Off the Bibliographic Track”:

Case Scenarios

The Case of the Split Personality:

Almanacs & Monographic Series

The Case of the Split Personality:

Almanacs & Monographic Series

Our Citation Reads:Our Citation Reads:

“The Ships & Aircraft of the U.S. Fleet”by Norman Polmar (13th edition)

This is a monographic series cataloged as both a monograph and as a serial

A WorldCat search finds 40 records

This is a monographic series cataloged as both a monograph and as a serial

A WorldCat search finds 40 records

The Monograph RecordThe Monograph Record

The Serial RecordThe Serial Record

The Case of the Erudite Imposter:

Incorrect Bibliographic Citations

&Serial Linking Fields

The Case of the Erudite Imposter:

Incorrect Bibliographic Citations

&Serial Linking Fields

Our Citation Reads:Our Citation Reads:

“The Ships & Aircraft of the U.S. Fleet”by Norman Polmar (16th edition)

A WorldCat search finds no records for the 16th editionA WorldCat search finds no records for the 16th edition

16th edition is included in this title

16th edition is included in this title

The Actual Title

The Actual Title

780 / 785 Linking Fields:The Key to Serial Title

Changes

780 / 785 Linking Fields:The Key to Serial Title

Changes

780 = Former Title

785 = Next Title

The Case of the Elusive Eels:

Supplements and Indexes

The Case of the Elusive Eels:

Supplements and Indexes

Supplements & Indexes Can Be Either Independent or Dependent

Supplements & Indexes Can Be Either Independent or DependentIndependent = has its own MARC

record

Dependent = Item is with the main

title

Also: Beware the English Language!Also: Beware the English Language!

“Index Medicus” is a title that happens to have the word “Index” in it, but is it really an Index as we think of it?

Our Citation Reads:Our Citation Reads:

“New Findings in Olmec Written Languages”by Chris Keary

American Journal of Archaeology (suppl. 1, 2001)

A WorldCat search finds a record for “American Journal of Archaeology”

A WorldCat search finds a record for “American Journal of Archaeology”

Dates match

citation

Dates match

citation

Linking field confirms the relationship

Linking field confirms the relationship

Title indicates independent supplement

Title indicates independent supplement

The Case of the Fraternal Twins:

Same Title / Different Serial

The Case of the Fraternal Twins:

Same Title / Different Serial

Our Citation Reads:Our Citation Reads:

“Hell’s Bibliophiles: The 5th Way of Looking at Aliteracy” by John G. Ramsay

Change (Jan-Feb. 2002)

A WorldCat search finds 3 serials with this titleA WorldCat search finds 3 serials with this title

Is this Our Change?Is this Our Change?

Dates are incorrectDates are incorrect

Is this Our Change?Is this Our Change?

Dates indicate

“possible”

Dates indicate

“possible”

Subject heading indicates

“maybe but unlikely”

Subject heading indicates

“maybe but unlikely”

Is This Our Change?Is This Our Change?

Dates indicate

“possible”

Dates indicate

“possible”Subject heading indicates “highly likely”

Subject heading indicates “highly likely”

The Case of the Cursed Classic:

Multiple Editions and How to Cope

The Case of the Cursed Classic:

Multiple Editions and How to Cope

Our Citation Reads:Our Citation Reads:

“Sir Gawain and the Green Knight”

A WorldCat search finds 125 records with this titleA WorldCat search finds 125 records with this title

Patron really wants the original version in Middle English

Uniform Title

indicates a match

Uniform Title

indicates a match

Note confirms the

match

Note confirms the

match

The Case of the Phantom AuthorThe Case of the Phantom Author

Our Citation Reads:Our Citation Reads:

“Israel: A First View” by Tony Armstrong-Jones. Weidenfeld & Nicolson (1986)

A WorldCat search finds no items with this titleA WorldCat search finds no items with this title

An Authority File Search for Tony Armstrong-Jones Reveals:An Authority File Search for Tony Armstrong-Jones Reveals:

Author name in the

citation

Author name in the

citation

Actual name of the author

Actual name of the author

MARC Authority Record TagsMARC Authority Record Tags

100 =

400=

Correct form of author’s name

Incorrect or variant forms of the author’s name

Author and Title now

match

Author and Title now

match

Your Case Scenarios?Your Case Scenarios?

A Bibliographic Paradigm Shift:

Integrating Resources and Their ILL Implications

A Bibliographic Paradigm Shift:

Integrating Resources and Their ILL Implications

Former Bibliographic Landscape

Serials

Monographs

The New Bibliographic LandscapeThe New Bibliographic Landscape

Integrating resources Serial

s

Continuing Resources

Monographs

Definition of An Integrating ResourceDefinition of An Integrating Resource

Includes: updating Web sites, updating databases, updating loose-leafs

A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. An integrating resource may be finite or continuing.

Example: Updating Database (CatME)Example: Updating Database (CatME)

Type = aBLvl = m

(Books record)

310 and 362

Serial 006 Freq = d (Daily)

Serial 006 S/L (Entry

Convention) = 2 (Integrated

entry)

Trends for MARC and ILL?Trends for MARC and ILL?

• Non-MARC Displays of MARC records

• Serial Holdings Displays• Other?

FirstSearch DisplayFirstSearch Display

ILL Web DisplayILL Web Display

Other Trends?Other Trends?

FinisFinis