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HIGHLIGHTS & AGREEMENTS
1st NNC Management Conference S2014
14-17 January 2014, NNC Conference Room
Rossana S. Quillope, Chief, Financial Management DivisionDocumentor
Photo Session for 40-Year NNC Report
Group Pictures
Photo Session for 40-Year NNC Report
OED NPCs
Photo Session for 40-Year NNC ReportTechnical Divisions
Photo Session for 40-Year NNC Report
AD FMD
Photo Session for 40-Year NNC Report
Group Pictures
2013 NNC Financial Performance
Highlights
Improved budget utilization rate - 91.56% Achieved BUR requirement for 2013 PBB - 80.07% Cash utilization, CO - 88.96% Disbursements, ROs - 60.60% Of the remaining unobligated allotment of P39M, only
P28M is considered Continuing Appropriations
2014 NNC Budget & New Budget Schemes
Highlights
P339M approved budget for 2014, per RA 10633/ 2014 GAA
Implementation of new budget schemes for 2014 Budget:
- Unified Account Code Structure (UACS)- Performance-Informed Budgeting (PIB)- GAA-as-Budget-Released Document
Simplify the budget documents, shorten the processing of budgetary requests, push for increased transparency and accountability in public expenditures
2014 NNC Budget & New Budget Schemes
Highlights & Agreements
Validity of 2014 Budget: PS - 1 year; MOOE & CO - 2 years Implement NNC programs & projects as targeted/
planned/scheduled - think and work as if there was no Continuing Appropriations
CO Divisions to ensure availability of all requirements for program implementation prior to releasing funds to ROs FMD to furnish ROs copy of COA Circular No. 2013-002
re New Accounting Codes (UACS)
2014 NNC Budget & New Budget Schemes
Highlights & Agreements
Programming/Utilization of the unobligated allotment of 2013: Divisions/ROs to submit proposal/identify activities
and funding requirements which should be related to emergencies as much as possible
To set aside funds for salaries of additional contractual staff
Unliquidated Fund Transfer
Agreements
ROs to submit weekly report of disbursement/ liquidation
ROs to liquidate/submit liquidation for completed programs/activities
ROs to refund excess or remaining balance of fund transfers
ROs to complete all remaining 2013 activities by 1st quarter
2014 PPMP
Highlights & Agreements
No submission: NPPD, Regions 8 and 11 FMD to review and evaluate the submitted PPMPs based
on budget per region and division AD-BAC Secretariat to consolidate PPMPs into the Annual
Procurement Plan (APP) until end of Jan 2014
ISO 9001:2008 Milestones
Highlights & Agreements
22-24 Jan 2014 - Training on Internal Quality Audit (IQA) of core team members in Tagaytay
1st Quarter, 2014 - target 3rd Party Certification ROs not to bring the ISO documents outside the
regional offices ISO Secretariat to retrieve copies of ISO documents
for stamping of “CONTROLLED COPY”
2013 Performance Appraisal Report vis-à-vis PBB
Highlights & Agreements 10 Jan 2014 - deadline of submission per memo dated 7
Jan 2014 With complete submission: OED, FMD, NIED With partial submission: AD, NPPD, NSD With submission but lacking Accomplishment Report:
Regions 1, 2, 3, 5, 6, 7, 8, 9, 10, 11, 12, CAR and NCR Submit PARs together with Accomplishment Reports
not later than 20 Jan 2014
Hiring of Contractual Staff for 2014Highlights & Agreements
58 contractual staff hired out of the 60 approved allocation
Deficit of P1M+ to be sourced from the reconciliation of delivered supplies against paid transactions with the DBM-Procurement Service
Consider the length of service of contractual staff in deciding length or duration of subsequent contracts Implement the approved Hiring Plan AD to distribute copy of notarized contracts of
contractual staff on 15 Jan 2014 AD/FMD to review comment/observation of COA re
contract’s duration
2014 Training and Development Plan
Highlights & Agreements
With submission: NIED, AD, Regions 12 and NCR Submit division and regional T&D Plan on 30 Jan 2014 Personnel Development Committee (PDC) to review
CSC policies and guidelines re possibility of NNC financing expenses for post-graduate courses in whole or in part, or course-related activities
Plans for 40th NNC Anniversary
Highlights & Agreements
Plans still to be formulated; with P7M budget allocation Week of 22-28 June to be the highlight but celebration
should be year-round AD to spearhead
creation of working committees Design of anniversary theme and icon Development of calendar of activities
Staff are encouraged to submit ideas, proposals for the anniversary on or before end of Jan 2014
Wearing of Uniforms
Highlights & Agreements
17 Feb – start of wearing of prescribed office uniform Contractual staff are not required but encouraged to
wear uniform; they may be allowed to wear t-shirts as long as these are with collar and color-coordinated with the uniform for the day AD to issue memo re wearing of prescribed office
uniform, to include rationale for wearing the uniform, schedule, and relevant CSC sanctions for non compliance
AD to assist some ROs in buying fabric upon receipt of written request
NNC-ID Cards
Highlights & Agreements
03 Feb – start of wearing of prescribed NNC ID card AD to explore possibilities of putting validity date,
security seal, and bar code on ID cards NIED to assist AD on the appropriate color scheme to
enhance readability
Strategic Performance Management Systems (SPMS)
Highlights
Office Order creating the Performance Management Team (PMT) issued
Regional Performance Commitment Report (RPCR), the output of the small group composed of Regions 4, 5, 11, 12 & NCR was presented for comments.
The small group adopted the uniform rating scale for accomplishment of targets, quality/client satisfaction, and timeliness earlier determined by the PMT.
Strategic Performance Management Systems (SPMS)
Highlights Comments/Suggestions to consider in identifying
Performance Indicators/Targets: Only those that contribute or support the outcomes
that NNC aims to achieve shall be included in the Agency Performance Commitment Report (ACPR), i.e., measures that are relevant to NNC’s mandate, VMG, core functions and strategic priorities, MFOs (MBTF, MLAV)
APCR may also include functions that do not directly deliver goods and services to external clients but still contribute to the delivery of the agency’s MFOs through General Administration and Support (GAS) activities
Strategic Performance Management Systems (SPMS)Highlights
Comments/Suggestions to consider in identifying Performance Indicators/Targets: No negative feedback/unreturned survey form is not
an indication of client satisfaction (MLAV) Determine client’s need for a particular indicator to
address what is/are the requirement/s (HCBG) Identify and compare similar functions and activities;
consider existing standards based on provisions or requirements of law
Indicators for which we do not have control of, e.g. attendance to training or event, should not be considered(JSBR)
Strategic Performance Management Systems (SPMS)
Agreements
27 Jan - Submission of DPCR, RPCR and IPCR to Central Office/AD
28-29 Jan - Consolidation of DPCR and RPCR into APCR by NPPD
30 Jan - Submission of NNC’s APCR/SPMS to CSC by AD
NSD Concerns
Topic Highlights & Agreements
2013 OPT Plus Results
Only Regions 1, 2, 3, 12 and NCR submitted results of Weight-for-age 15 Feb 2014 – all other ROs to
submit 2013 OPT Results, including height data
Food and Nutrition Security – Early Warning System
ROs to assist in validating municipalities to compose the sentinel areas once the concept paper has been developed by Feb 2014
NSD Concerns
Topic Agreements
NNC 2013 Webby Awards
NPCs and DCs to submit name of designated publishers for inclusion in the Special Order reorganizing the NNC Web Team and Regional Web Publishers
All publishers to attend General Assembly and training scheduled on 12-14 Feb
NSD Concerns
Topic Highlights
Client Feedback Management System
Guidelines already aligned with the NNC Quality Policy and language of SPMS
Approval of recommendations re revision of forms, enhancement, etc. should not be limited to TechCom and GB but to other stakeholders/publics as well
Contact info of client should not be optional since entries will be validated
NSD Concerns
Topic Highlights & Agreements
Client Feedback Management System
NSD to simplify and improve the form
NSD to pre-test the form AD to issue Office Order re
use/implementation of client feedback forms per ISO requirement
NNC PBB Accomplishment Report, 2013
NNC rating - 99.45%
NSD Concerns
Topic Highlights & Agreements
Compliance to Transparency Seal Requirements
NNC rating - Fully compliant
Computer Replacement Plan 2013-2014
NSD to provide AD copy of Distribution List for immediate implementation
IPad accessories except for keyboards and IPad cases ready for distribution/issuance
NSD Concerns
Topic Agreements
Nationwide implementation of WHO-CGS
LGUs to be requested to fabricate height boards using steel rule
NPCs/OICs to request verifiers to check integrity of fabricated boards
NSD to share results and advise NPCs on relevant actions
NSD Concerns
Topic Highlights & Agreements
BNS CSC Eligibility With submission of BNS database: Regions 2, 9, CAR NPCs/OICs to fast track submission
of BNS database with complete data
NSD to email to nncsikat the template to be used for the database
NSD Concerns
Topic Agreements
Recognition of long-serving BNSs
Recognition of BNS still to be pursued but provision of cash incentives deferred in view of action of auditor to similar incentives given to long-serving NAOs
NPPD to explore CSC rules re incentives and update ROs
NNC to explore inclusion of BNSs as health workers under the Magna Carta of Health Workers for possible additional incentives
NSD Concerns
Topic Agreements
Nutrition Research Agenda
NSD to pursue formulation of the research agenda in collaboration with the Ad Hoc Committee on Research
MELLPI NPCs/OICs to validate the list of potential CROWN awardees
RNET to submit accomplished score sheets to CO on or before
15 Aug Target 2014 NNAC - 23 Oct
NSD Concerns
Topic Highlights & Agreements
Updating of Nutrition M&E System
Pretesting of M&E tool to be done in February
Training to be conducted in April NPCs, NOs III and 1 RNET member
to participate in the national training
NSD Concerns
Topic Highlights & Agreements
Integrated Food Security Phase Classification (IPC)
27-30 Jan - IPC Acute Analysis Training/Workshop in Manila
February - IPC ground validation to involve ROs 4B, 6, 7, 8, 9, 11 & CARAGA NSD to furnish ROs copy of letter of
invitation to regional DOH, DA & NEDA
NSD to provide CARAGA IPC- documents
NSD Concerns
Topic Agreements
National Nutrition Cluster - Working Group on Assessment
NNC/NSD to lead the SMART (Standardized Monitoring and Assessment of Relief and Transitions) survey instead of FNRI
NSD Concerns
Topic Highlights & Agreements
Assessment of Progress of PPAN 2011-2016
NNC commissioned the Alcanz Consulting Group, Inc. to:
assess the midterm progress of PPAN 2011-1016
identify the strengths and gaps in implementation
update the PPANNPCs/OICs to submit
accomplished matrix by 24 Jan
NSD Concerns
Topic Agreements
Assessment of Progress of PPAN 2011-2016
NPCs/OICs of NCR and Regions 2, 7 and 10 to coordinate final schedule for the consultant’s visit to selected study municipalities
NSD Concerns
Topic Highlights & Agreements
Functionality of Nutrition Committees
Discussed in detail the background, objectives, mechanics of the guidelines
Revisions - To include in the Background, role/s
of NAOs in maintaining the database Item#4 of Mechanics - considered as
another objective Delete “Interagency” because the
reference is the local nutrition committee
NSD Concerns
Topic Agreements
Functionality of Nutrition Committees
Annual Investment Plan (AIP) – another indicator under Item#3
Delete “undernourished pre-school and school children”
Pre-test the forms, 1stQtr 2014 NAOs will fill up the forms Indicate position and designation of
the NAOs
NIED Concerns
Topic Highlights
PGN Training Targets
Reduce targets in regions with large number of batches
Increase targets for “fast” or performing regions
Extend targets to 2016 in some regions Allocation per region shall not exceed
P7 million to be more manageable - to prevent accumulation of unutilized funds at the end of the year
NIED Concerns
Topic Highlights & Agreements
PGN Training Allocation for meals/snacks for training for model barangays @ P200/day is not enough particularly for Batanes or other island provinces; increase to P250 per day ROs to complete 2013 training
targets in the 1st Quarter, 2014 ROs to submit list of target model
barangays ROs to submit accomplishment
report on trainings conducted
NIED Concerns
Topic Agreements
PGN Training ROs to print training materials except Pabasa sa Nutrisyon to speed up availability so that trainings can start by 2nd Quarter, 2014
AD to validate delivery of Vegetable Syllabus and Guide on MobCom IYCF Support
NIED Concerns
Topic Agreements
PGN monitoring ROs to submit results of monitoring done in 2013
ROs to use operational funds to monitor/visit the identified “model” barangays
ROs to request release of 2014 monitoring funds, when needed
ROs to submit ready-to-sign special orders for honorarium of RPs and facilitators on a quarterly basis; AD to email template for SOs
NIED Concerns
Topic Agreements
PGN monitoring NIED to revisit budget allocation for PGN monitoring (P220k per region), funds were not fully utilized in 2013, as reported
Training on NPM and BNS
ROs to submit documentation and liquidation reports for 2013 funds
ROs to request funds based on actual requirements and submit training schedules
NIED Concerns
Topic Highlights & Agreements
Training on NPM and BNS
ROs to monitor 2013 trained pax on NPM using the Results-Based Monitoring and Evaluation tool developed by UPLB
Nutrition Month Focus is “Nutrition in Emergencies” Theme contest on-going; deadline of
submission is 30 Jan 58 entries to date
ROs to disseminate NM theme contest to encourage more entries until end of Jan 2014
NIED Concerns
Topic Agreements
Nutrition Month ROs concerned to submit 2013 NM documentation report
NIED to download NM-related materials before April 2014
NIED Concerns
Topic Highlights & Agreements
Promotion of NGF
NNC TechCom approved the “Ten Kumainments” and Mang Moi concept
FOCI still to develop and produce IEC materials ROs to air the produced radio and TV
plugs in local stations ROs to print the “Ten Kumainments”
collaterals under the 2014 local media campaign/funds
NIED Concerns
Topic Highlights & Agreements
Local media campaign
Allocation at P750k per region except Region 7 with P1M ROs to submit 2014 local media plans
for approval ROs to submit to CO the IEC materials
already developed; post the materials in the regional webpage under Resources
NIED Concerns
Topic Highlights & Agreements
Nutriskwela Community Radio Network Program
ROs concerned (except NCR and 3) to submit proposed areas for Phase IV until 24 Jan
ROs to continue monitoring the existing radio stations
Buntis Congress 2014
Proposed areas and dates:- NCR (May 10)- Bacolod ( Jun 7)- Bohol (Sept 6)- Dipolog (Oct 11)- Vigan (Nov 8)
NIED Concerns
Topic Highlights
Buntis Congress 2014
2014 targets are regions with low breastfeeding rates; not covered in the last 2 years
Tentative schedules and areas still to be discussed with ABS-CBN
NIED Concerns
Topic Highlights & Agreements
AVP on Local NPM Contracted Marcus Phoenix to develop and produce the audio-visual presentation NIED to coordinate with LGUs
through ROs for the shoot
Instructional video on IYCF Community Support
Contracted Marcus Phoenix to develop and produce AVP to feature Makati, Mandaluyong and Naga
Katumbas ay Biyaya
Procurement process for Season 9 still to be done; MBTF reminded that there should be no gap to sustain listernership
NIED Concerns
Topic Agreements
NNC 40-Year Report ROs to submit old pictures by 31 Jan on unique regional events and activities
NNC 2014 Calendar ROs to advise LGUs of the calendars especially for the BNS
AD to coordinate completion of delivery of calendars
The Kalusugan Pangkalahatan Roadshow
Highlights Agreements
Major concerns: To inform and showcase health services particularly among CCT beneficiaries who are also covered by PHIC; promote and boost capacities of local health systems
Grand launch in Manila with simultaneous regional launching
NIED to advice/update the CO/ROs on developments
No actions required from ROs yet
NPPD Concerns
Topic Agreements
Updated NNC Strategic Plan 2014-2016
Output of Dec 2013 workshop emailed on 16 Jan for review and comment until 24 Jan
NPPD to further review the output of Dec 2013 workshop; to be finalized by end of Jan 2014
NPPD Concerns
Topic Highlights
WFP 2014 Updated version of BEDs for physical and financial plans to be submitted online on 17 Jan
WFP to be based on the BEDs ROs were reminded on some
corrections/entries in the regional work plans as follows: 1 radio plug is counted as 1 training
session; 1 TV plug is counted as 1 regardless of exposure; IEC materials will be counted as 1 session per issue
NPPD Concerns
Topic Agreements
WFP 2014 NPPD to email to CO divisions/OED template for inputting monthly targets
NPPD to re-email updated templates for regional work plan on 17 Jan
22 Jan - deadline of submission of Work Plan, per division/office
30 Jan 2014 - target completion of Work Plan
NPPD Concerns
Topic Highlights & Agreements
Peek into Regional Policies
ROs to submit RNC resolutions adopted since 2011; upload to regional webpage
BNS with funding support from NNC
Declining submission of LGU requests for funding support from 2011 to 2013 BNS traveling allowance to increase
from P15 (existing)/P20 (new) to P50 per BNS per month; NPPD to identify deadline for accepting LGU requests preferably September
NPPD Concerns
Topic Highlights & Agreements
Funds to be downloaded to regions
Meeting with federations/organizations of NAOs, D/CNPCs, BNSs
NGO Forum Nutrition Planning Workshops for
municipalities with no NAPs, still for negotiation ROs to submit requirements for
board and lodging for planning workshops
NPPD Concerns
Topic Highlights
Nutrition in Emergencies
Discussion on:- Action in Yolanda areas- Key learning from the sharing of
NPCs Tad-y, Mission and OIC Dilao during 14 Jan meeting with Cluster members
Status of organization of Regional Nutrition Cluster (RNC)- with established RNC: 5, 6, 7, 8, 11,
NCR- to reorganize: 10- others still to be established
NPPD Concerns
Topic Highlights
Nutrition in Emergencies
Experiences in coordinating nutrition clusters shared by NPCs of Regions 6, 7, 8 ROs to validate numbers of reached
vs. affected population for the services, e.g. blanket supplementary feeding
NPPD Concerns
Topic Highlights
Updates from the 28 Nov Quad Cluster Meeting
NNC as chair of National Nutrition Cluster co-chaired by Global Nutrition Cluster reported that Strategic Response Plan was
finalized and uploaded Concerns on milk donations have
been integrated in IYCF-E guidelines Protocol on the management of
acute malnutrition - department memo drafted, revised to include concerns on IYCF-E
NPPD Concerns
Topic Highlights & Agreements
Guidelines on Alliance Building and Networking
Discussed the contents of the proposed guidelines NPPD to make further
research/study on the formulation of the guidelines; target completion is end of 1st Qtr 2014
2014 SPMS
Topic Highlights
Revised Regional Performance Commitment Report (cont..)
Performance/Success indicators identified: RNC strategic plan updated RNC policies adopted as indicated
by signed resolution Structures maintained Regional Nutrition Awarding
Ceremony held MELLPI conducted Search for ROBNS completed
2014 SPMS
Topic Highlights
Revised Regional Performance Commitment Report (cont..)
Performance/Success indicators identified (cont..) Database Management-OPT Plus
reports submitted Training on NPM, BNS Basic Course
and Nutrition in Emergencies held Training on PGN-IYCF TOT held Number of BNS proposals appraised
and submitted to CO Nutrition Month 2014 activities
undertaken
2014 SPMS
Topic Agreements
Revised Regional Performance Commitment Report (cont..)
RNAC - only quality and timeliness as
indicators, no rating/scale for efficiency
timeliness: with “satisfactory” rate if conducted based on WFP
conducted means with documentation report submitted and funds liquidated
MELLPI – with revisions on “efficiency” and
“timeliness” indicators
2014 SPMS
Topic Agreements
Revised Regional Performance Commitment Report (cont..)
Funds for Nutrition Month celebration will no longer be released after July
Draft RPCR still for revision; to include GAS activities
AD/PMT to send thru nncsikat soft copy of RPCR, DPCR and IPCR
Thank you!