HIGHWAY COMMITTEE MINUTES 12/20/17
1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Dean Bergseng, Neil Gulbranson, Bill Schroeder and Dale Auckland. Staffs present were: Chad
Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes. Others were present Administrative
Coordinator JoAnn Miller, Larry Johnson from Pierce Co ATV Assn., Mike Holst, Dan Leonard and
Molly Schneider; all businesses that utilize CTH O.
2. Public Comments: None
3. Minutes: Gulbranson/Auckland motioned to approve the minutes from 11/16/17 as written. Motion
carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: All 2017 training has been completed
6. CTH O Bridge P47-0077: The weight restrictions for this bridge have recently been lowered to 30
tons. In 2012 Cedar Corp evaluated this bridge and recommended replacement. In 2014, a 40 ton
weight restriction was placed. In 2015, STP funding was requested and not approved. STP funding was
again requested in 2017; for which determination will be in January. Options at this time are: A) wait
for STP 80/20% funding, B) pursue funding on a county level. County cost is estimated as $60,000 for
design and $800,000 for 2019 construction/inspection. Auckland/Schroeder motioned to direct the
Commissioner to ascertain if additional outside funding is available for CTH U Bridge and bring
forward any other bridge work that may not be covered by levy. Motion carried.
7. County Aid to Local Bridges: Bridge Aid funds were requested as follows.
Town of Martell - four projects:
1). 650th
Street 500’ South of CTH N
2). 690th
Avenue 6470’ West of CTH J
3). 690th
Avenue 4416’ West of CTH J
4). 870th
Street 860’ East of 650th
Street
All required documents were received. Bergseng/Gulbranson motioned to approve the Aid. Motion
carried.
Town of Maiden Rock – one project:
1). 70th
Street 2073’ South of 40th
Avenue
All required documents were received. Gulbranson/Auckland motioned to approve the Aid. Motion
carried.
8. Machinery/equipment plan: The frame is compromised on Unit 53 and it will no longer pass DOT
inspection. Schroeder/Auckland motioned to move $50,000 from 2019 to 2018 in the truck fund budget.
Motion carried.
9. Unit 53 – 1998 International: Shop Superintendent would like this cab/chassis and plow equipment
declared surplus, to be sold at auction and to purchase a used replacement. Bergseng/Auckland
motioned to declare Unit 53 as surplus and replace it with used equipment. Motion carried.
10. Surplus items: The Shop requests that some obsolete parts and small equipment no longer needed
to be declared surplus and sold at auction. The largest item is an old walk behind snow blower. There
are numerous parts more than 25 years old. Auckland/Bergseng motioned to declare these items as
surplus. Motion carried.
11. ATV route request: Pierce ATV Assn. is requesting two routes as follows:
1. CTH V from 610th
Street to 620th
Street. This route is acceptable. Bergseng/Gulbranson
motioned to move this request forward to Finance/Personnel Committee. Motion passed with Peterson
opposed.
2. CTH K from 810th
Street to 820th
Street and from 430th
Avenue to 840th
Street. Greater than
two miles of this route is double yellow marking. Gulbranson/Auckland motioned to not support this
route. Motion carried. Pierce ATV Assn. is withdrawing this request, and does not desire to bring this
to Finance/Personnel Committee.
12. Department staffing:
The Commissioner reviewed the change in office staffing. One position has partially moved to the
payroll clerk at the PCOB and is now under the Finance Director. Administrative Coordinator Miller
explained that this is good for the County for two reasons:
1. Improved cross training
2. Improved Internal Control of cash
Workflow issues are being resolved.
Staff Reports:
Shop Superintendent: Due to staff issues year-end inventory is postponed until after January 1st.
Patrol Superintendent: A mild winter so far has the state budget in good shape. Centerline
painting has been completed.
Commissioner: We are crushing at EE quarry and making salt sand - kudos to the shop for the
expedited screener repair. Crew is working on the salt shed construction and expects to be done in about
one month. The CTH O safety project is complete, plan refinements continue on CTH DD and LRIP
applications are soon to be submitted.
12. Future agenda items: Staff updates, Bridge Aid requests, Highway Commissioner Annual Review,
and bridge repair/replacement update.
13. Next Meeting: Thursday, January 25th at 10:00 a.m.
14. Adjourn. At 10:35 a.m. Auckland/Schroeder motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Desktop\Agenda Hwy Comm 12-20-17amended2.docx
PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA – AMENDED 2
Wednesday, December 20, 2017 at 8:30 a.m. Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter 1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 11/16/17 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss/take action on CTH O bridge P47-0077 Johnson
7 Discuss/take action on County Aids to Local Bridges: a)Town of Martell b)Town of Maiden Rock
Check
8 Discuss/take action on machinery/equipment plan Dohm
9 Discuss/take action on Unit 53 1998 International Dohm
10 Discuss/take action on surplus equipment Dohm
11 Discuss/take action on Pierce Co. ATV Assn. route requests:
a) CTH V from 610th Street to 620th Street b) CTH K from 810th Street to 820th Street and from 430th Ave to 840th Street
Johnson
12 Discuss Highway Department staffing Johnson
13
Staff reports: Shop Superintendent – shop update Patrol Superintendent – maintenance updates Highway Commissioner – other updates
Staff
14 Future agenda items Members
15 Next meeting date Members
16 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 12/15/2017
HIGHWAY COMMITTEE MINUTES 11/16/17
1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Dean Bergseng, Neil Gulbranson, Bill Schroeder and Dale Auckland. Staffs present were: Chad
Johnson, Al Thoner, Elliott Check and Sue Gerdes. Ray Dohm was excused. No others were present.
2. Public Comments: None
3. Minutes. Schroeder/Auckland motioned to approve the minutes from 10/19/17 as written. Motion
carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: Patrol Supt attended weather service training. Accounting Manager
attended NW Regional Meeting. Grading Foreman attended an advanced soils class.
Foreman/Superintendents will train today on methods to handle situations involving legal action. New
Miner/Trenching safety training is scheduled for December 12 - 14. There are 8 attendees coming from
other counties.
6. Administrative Rate: Accounting Manager gave an overview of how the rate is set and how it affects
the budget. No changes to the process were recommended.
7. Routine Maintenance Agreement: The agreement was reviewed with the Committee, with no material
changes from the previous year being noted. Bergseng/Schroeder motioned to sign the agreement.
Motion carried.
8. Bid Specifications for quad-axle dump truck cab/chassis: This item is deferred.
9. 2018 Winter Road School: The dates for this are January 15-17, 2018. Registration is due by
December 12, 2017. Auckland/Gulbranson motioned to allow the Commissioner and up to five
committee persons to attend. Motion carried.
10. Highway Department staffing: The Commissioner reviewed all the open positions and shared his
plan for them, with the exception of the Accounting Assistant. There are several concerns with the
change to highway office staffing and work flow, due to Administration reorganization.
11. Staff Reports:
1) Shop Superintendent: The fuel system upgrade is almost complete. Mechanics have been
through the AIM training and the rest of the training will be later this week.
2) Construction Superintendent: Grading crew is cleaning up on CTH V and then will move to
the new shop location. Crushing crew is at Stogdill and preparing to crush. Bridge Crew is
installing culverts in a variety of locations. Paving crew is finishing the lower lift on CTH V,
which will open tomorrow.
3) Commissioner: The CTH O safety project is progressing nicely.
12. Future agenda items: Staff updates.
13. Next Meeting: Wednesday, December 20th at 8:30 a.m.
14. Adjourn. At 9:55 a.m. Gulbranson/Schroeder motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Downloads\Agenda Hwy Comm 11-16-17amended.docx
PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA - AMENDED
Thursday, November 16, 2017 at 8:30 a.m.
Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter
1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 10/19/17 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss/take action on Administration Rate Gerdes
7 Discuss/take action on Routine Maintenance Agreement Johnson
8 Discuss/take action on bid specifications for quad-axle dump truck cab and chassis Dohm
9 Discuss/take action on 2018 Winter Road School Johnson
10 Discuss Highway Department staffing Johnson
11
Staff reports:
Shop Superintendent – shop update
Construction Superintendent – project updates
Highway Commissioner – other updates
Staff
12 Future agenda items Members
13 Next meeting date Members
14 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 11/13/2017
HIGHWAY COMMITTEE MINUTES 10/19/17
1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Dean Bergseng, Bill Schroeder and Dale Auckland. Staffs present were: Chad Johnson, Al Thoner, Ray
Dohm and Elliott Check. Neil Gulbranson and Sue Gerdes were excused. Others present were Matthew
Lambert, Pierce County Herald and Dave Selissen, Right of Way Professionals.
2. Public Comments: None
3. Minutes. Schroeder/Auckland motioned to approve the minutes from 9/20/17 as written. Motion
carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: Office staff is at DOT/CHEMS training. New Miner/Trenching safety
training is scheduled for December. One mechanic is at River States this week for fuel systems training.
6. County Aid to Local Bridges: Bridge Aid funds were requested by Town of Hartland. All required
documents were received. The request is for the following structures:
a). 650th
Street 270’ South of 340th
Avenue
b). 650th
Street 400’ North of 340th
Avenue
c). 290th
Avenue 3700’ East of CTH D
d). 650th
Street at N3330
Schroeder/Auckland motioned to approve the aid. Motion carried.
7. Loader Replacement: Bid results are as follows: Vendor Year/Make
Model
Outright
Cost
Trade
Allowance
Cost Less
Trade
Buy Back
5yr/5000 hour
Difference Comments
Aring
Equipment
Company
2017
Volvo
L110H
$226,967 $70,000 $156,967 $100,000 $56,967 + $27,167
Fabick
Equipment
Inc.
2017
CAT
950M
$265,000
$88,000
$177,000 $132,500 $44,500 + $14,700
Miller-
Bradford &
Risberg, Inc
NO BID
Nortrax 2018 JOHN
DEERE
644K
$243,300 $84,500 $158,800 $129,000 $29,800 LOW BID
Roland
Machinery
Co.
2017
Komatsu
WA380-8
$248,304 $55,000 $193,304 $87,500 $105,804 + $76,004
Superintendent Dohm reviewed the bid results. Maintenance costs will be analyzed and we would like
to demo two machines. Bergseng/Schroeder motioned to schedule a demonstration of the Deere and the
Cat and forward the selected machine to the full County Board. Motion carried.
8. CTH DD Plat: The Commissioner reviewed the plat with the committee. Schroeder/Auckland
motioned to approve the plat. Motion carried.
9. CTH DD Relocation Order: The Commissioner reviewed the relocation order with the committee.
Auckland/Bergseng motioned to approve the relocation order. Motion carried.
10. CTH DD Right of Way Proposal: Mr. Selissen reviewed the acquisition process with the
Committee. The committee reviewed the Right of Way Acquistion Proposal. Schroeder/Bergseng
motioned to approve the proposal. Motion carried.
11. Staff Reports:
1) Patrol Superintendent: Fall mowing is wrapping up. Patch and shoulder work will follow.
On the State system – overlays on STH 29 & 35 are in progress and some brushing. The
winter maintenance meeting is scheduled for November 7th
.
2) Construction Superintendent: Bridge crew is installing culverts. Other crews are working on
CTH V, which has been paved from 730th
St. to lower CTH C. Paving crew will also pave in
Town of Gilman this week. Grading crew will place rock and work on erosion control on
CTH V.
3) Commissioner: The CTH O safety project is starting. As soon as crews wrap up on CTH V,
they will begin at the new shop/salt shed.
Future agenda items: Quad axle dump truck bid specification, Staff updates.
11. Next Meeting: Thursday, November 16th at 8:30 a.m.
12. Adjourn. At 9:06 a.m. Schroeder/Bergseng motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Downloads\Agenda Hwy Comm 10-19-17.docx
PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA
Thursday, October 19, 2017 at 8:30 a.m.
Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter
1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 9/20/17 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss/take action on County Aids to Local Bridges – Town of Hartland Check
7 Discuss/take action on bid results for 41,000 lb wheel loader: replacement for #337 Dohm
8 Discuss/take action on CTH DD Plat Johnson
9 Discuss/take action on CTH DD Relocation Order Johnson
10 Discuss/take action on CTH DD Right of Way Acquisition Proposal Johnson
11
Staff reports:
Patrol Superintendent – maintenance update
Construction Superintendent – project updates
Highway Commissioner – other updates
Staff
12 Future agenda items Members
13 Next meeting date Members
14 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 10/12/2017
HIGHWAY COMMITTEE MINUTES 9/20/17
1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Neil Gulbranson, Dean Bergseng, Bill Schroeder and Dale Auckland. Staffs present were: Chad
Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes.
2. Public Comments: None
3. Minutes. Schroeder/Auckland motioned to approve the minutes from 8/17/17 as written. Motion
carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: Fall Committee Person meeting is 10/30. Construction Superintendent and
Commissioner will attend LRIP training in Eau Claire. Instructors have been lined up for New
Miner/Trenching safety training in December. Chems/DOT training is 10/29-20 and Commissioner
training is later this month.
6. Driveway Permit: No variance was necessary.
7. Truck #28: Superintendent Dohm explained that transferring truck 28, a 2012 Kenworth, to the MRF
is a better plan than converting our 2002 Freightliner due to the minimal additional cost for a unit that is
ten years newer. Gulbranson/Schroeder motioned to allow the transfer of #28 to MRF for the amount
that has been invested into it, and the highway will keep #24. Motion carried.
8. Loader bid specifications: Bid specifications were reviewed for a 41,000 lb. wheel loader to replace
Unit 337 – a 2009 Cat 950 Loader. Schroeder/Auckland motioned to approve the specifications.
Motion carried.
9. Staff Reports:
1) Patrol Superintendent: Fall mowing of the full ROW on County roads has started.
Centerline painting is in progress. DMA work on US10 is nearing completion. The State
may allow a 5’ mow for snow drift control.
2) Construction Superintendent: Bridge crew is installing culverts and will begin bridge deck
sealing. Curb/gutter work will be done at the intersection of CTH V and C. CTH V is paved
from US 63 to 730th
St.
3) Commissioner: Will received plat for CTH DD ROW soon, the Budget is ready for the F&P
meeting next week, the CTH M project is set for next year and the new shop is likely to be
bid in January.
10. Future agenda items: Wheel loader bid results, Staff updates.
11. Next Meeting: Thursday, October 19th at 8:30 a.m.
12. Adjourn. At 9:15 a.m. Bergseng/Schroeder motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Downloads\Agenda Hwy Comm 09-20-17amended (1).docx
PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA - AMENDED
Wednesday, September 20, 2017 at 8:30 a.m.
Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter
1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 8/17/17 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss/take action on driveway permit: CTH CC, Gunslacker Thoner
7 Discuss/take action on truck #28 Dohm
8 Discuss/take action on specifications for 41,000 lb wheel loader: replacement for #337 Dohm
9
Staff reports:
Patrol Superintendent – maintenance update
Construction Superintendent – project updates
Highway Commissioner – other updates
Staff
10 Future agenda items Members
11 Next meeting date Members
12 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 9/19/2017
HIGHWAY COMMITTEE MINUTES 8/17/17
1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Neil Gulbranson, Dean Bergseng, Bill Schroeder and Dale Auckland. Staffs present were: Chad
Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes. Others present were: Jared Murphy
from Remax and Nathan Dodge.
2. Public Comments: None
3. Minutes. Gulbranson/Auckland motioned to approve the minutes from 7/20/17 as written. Motion
carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: Construction Superintendent and Commissioner will attend LRIP training in
September. Instructors have been lined up for new employees to go through New Miner and trenching
safety training in December.
6. DOT/CHEMS education: Schroeder/Auckland motioned to allow up to three to attend the
DOT/CHEMS training in October. Motion carried.
7. Driveway Permit: A variance to have a driveway less than 500’ from another is requested by Nathan
Dodge. The staff agrees that the option presented is the safest option. Schroeder/Bergseng motioned to
allow the variance. Motion carried.
8. Guardrail bids: Bid results for guardrail replacement for two structures on CTH G were reviewed.
Staff recommends the low bidder. Gulbranson/Bergseng motioned to accept the bid from InSite
Contracting. Motion carried.
9. Five Year Road Plan: The Commissioner presented a needs based five-year road plan. It was noted
that the amount listed on the STP projects is the County portion only. Schroeder/Auckland motioned to
accept the plan as presented. Motion carried.
10. 2018 Highway Department Budget: Details related to the compilation of the budget were reviewed.
The plan includes $100,000 more than previous that would be applied to the Bridge on CTH U – if the
additional funds are available. Gulbranson/Auckland motioned to approve the budget as presented.
Motion Carried.
11. Staff Reports:
1) Patrol Superintendent: Mowing is done and repairs to the shoulders are being done. Road
stripping is in progress. The State PBM work has been completed and DMA overlay work
on US10 from Ellsworth to Prescott is in progress.
2) Construction Superintendent: 650th
in Hartland will be paved in conjunction with CTH V.
Curb/gutter work was completed on CTH V last week, grading is in progress and paving will
be done next week. Bridge crew is installing culverts and will begin bridge deck sealing.
3) Commissioner: Deferred to Shop over staff concerns with our three 2015 Ford F350 pickups
when towing loaded trailers. The Shop Superintendent reported that there are no trailer
brakes at less than 20 mph. Additionally in slippery conditions, towing a loaded trailer, the
steer axle anti-lock brakes do not work; the wheels lock-up causing loss of control of the
vehicle. He has been working with the Ford dealer and the Corporate Office. Their solution
is to apply the brakes manually, which is not a viable solution in an emergency situation.
This issue became apparent in December, 2016.
12. Future agenda items: Wheel loader bid specification.
13. Next Meeting: Wednesday, September 20th at 8:30 a.m.
14. Adjourn. At 10:10 a.m. Gulbranson/Schroeder motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Downloads\Agenda Hwy Comm 08-17-17.docx
PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA
Thursday, August 17, 2017 at 8:30 a.m.
Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter
1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 7/20/17 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss/take action on DOT/CHEMS training request Gerdes
7 Discuss/take action on driveway permit: CTH QQ, Dodge Thoner
8 Discuss/take action on Guardrail bid results Johnson
9 Discuss/take action on five year road plan Staff
10 Discuss/take action on 2018 Highway Department Budget Staff
11
Staff reports:
Patrol Superintendent – maintenance update
Construction Superintendent – project updates
Highway Commissioner – project updates
Staff
12 Future agenda items Members
13 Next meeting date Members
14 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 8/10/2017
HIGHWAY COMMITTEE MINUTES 7/20/17
1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Neil Gulbranson, Dean Bergseng and Dale Auckland. Bill Schroeder was absent. Staffs present were:
Chad Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes.
2. Public Comments: None
3. Minutes. Gulbranson/Auckland motioned to approve the minutes from 6/15/17 as written. Motion
carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: Patrol Supt attended Compass Training. Auckland/Bergseng motioned to
allow four to attend the WCHA-LDG in September – two Superintendents and two Foreman for 3 days.
Motion carried. Construction Superintendent will attend Paser Training and arrangements will be made
for new employees to go through safety training.
6. Driveway Permit: A variance is requested by George Johnson. They would like to convert an ag
driveway to residential that is less than 500’ from another. Due to a nearby hill, this is the safest option.
Bergseng/Gulbranson motioned to allow the variance. Motion carried.
7. Guardrail bids: No action at this time.
8. Five Year Road Plan: Gulbranson/Auckland motioned to proceed with completing a needs based
five-year plan. Motion carried.
9. Machinery and Equipment Plan: Gulbranson/Bergseng motioned to approve the plan as presented.
Motion Carried.
10. Staff Reports:
1) Patrol Superintendent: County mowing is done and State mowing has started. All mowing
concerns should be directed to Al. The work on STH 128 is done, as is the Scrub Seal on
US10 from CTH A to the County line and a regular sealcoat 63 north. The State continues to
work on US10 on the east side of Ellsworth.
2) Construction Superintendent: Sealcoat work has been completed. 650th
in Hartland has been
opened and likely will be paved in conjunction with CTH V. CTH V has been closed to
lower C and storm sewers are going in. Paving crew is working in El Paso. Crushing crew is
working at VV Quarry. Bridge crew is installing culverts and will begin bridge deck sealing.
3) Commissioner: STP Bridge Project applications for CTH O bridges P-77 and B-48 have
been submitted. Staff will look into prioritizing a road construction project for 2019. The
design for CTH DD is nearly complete. CTH M project is on track. The bridge crew
excavator operator has resigned. There are numerous pipes to be replaced yet this year.
11. Future agenda items: Guardrail bids, Chems/DOT Conference, 2018 Budget.
12. Next Meeting: Thursday, August 17th at 8:30 a.m.
12. Adjourn. At 9:55 a.m. Gulbranson/Auckland motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Downloads\Agenda Hwy Comm 07-20-17.docx
PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA
Thursday, July 20, 2017 at 8:30 a.m.
Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter
1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 6/15/17 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss/take action on driveway permit: CTH QQ, Johnson Thoner
7 Discuss/take action on Guardrail bid results Johnson
8 Discuss/take action on five year road plan Staff
9 Discuss/take action on 2017 machinery and equipment plan Dohm
10
Staff reports:
Patrol Superintendent – maintenance update
Construction Superintendent – project updates
Highway Commissioner – project updates
Staff
11 Future agenda items Members
12 Next meeting date Members
13 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 7/13/2017
HIGHWAY COMMITTEE MINUTES 6/15/17
1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Neil Gulbranson and Dale Auckland. Bill Schroeder arrived at 8:45 and Dean Bergseng was excused.
Staffs present were: Chad Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes.
2. Public Comments: None
3. Minutes. Auckland/Gulbranson motioned to approve the minutes from 5/18/17 as written. Motion
carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: No new training at this time.
6. Fuel system bid: Bid packets were sent to four companies. Bid results are as follows: Vendor Bid Amount
Pump & Meter Service Inc.
Option #1
Total
$163,017.94
$16,561.00
$179,578.94
Northwest Petroleum Service Inc.
Option #1
Total
$179,138.46
$31,821.13
$210,959.59
U.S. Petroleum Equipment, a
Division of U.S. Venture Inc.
NO BID
O’Day Equipment LLC NO BID
Gulbranson/Auckland motioned to accept the low bid from Pump & Meter including Option #1. Motion
carried. Option #1 is for the AIM System that automatically reads the equipment information, thereby
eliminating numerous errors.
7. WCHA Utility Accommodation Policy: We follow the procedures in this policy now, so no change to
procedure is needed. Schroeder/Auckland motioned to adopt the policy. Motion carried.
8. Staffing: The Committee was updated on the difficulty in filling the Screed Operator position. A
second round of advertising did not yield a viable candidate. We will use substitutes for this season.
There were applicants for the Truck Driver position. It is felt that only listing the minimum wage may
be affecting the number of applicants we are receiving.
9. Staff Reports:
1) Patrol Superintendent: Staff is half done mowing on the county system and will move to
towns next. State mowing will start in July. The State system is preparing for a Scrub Seal
on US10 from CTH A to the County line. A regular sealcoat will be done on 63 North. The
work on STH 128 will be done soon. The State is working on US10 on the East side of
Ellsworth. Other State work to be performed by us includes crackfill on US 65 and 35 and
paving repairs on US29/10. The sign department is doing upgrades and state work.
2) Construction Superintendent: Bridge crew is washing/repairing bridge decks and installing
culverts. Construction crew is working in Hartland and CTH V. Paving crew is crackfilling
and spray patching. Next week they will begin sealcoating. Crushing crew is working at VV
Quarry.
3) Commissioner: CBS Squared has revised the design for CTH DD, so that is has much less
impact to the driveways. STP Bridge projects will be looked at and prioritizing a road
construction project for 2019.
10. Future agenda items: Guardrail bids, LDG Conference, Five year Plan and fixed asset budget.
11. Next Meeting: Thursday, July 20th at 8:30 a.m.
12. Adjourn. At 9:25 a.m. Schroeder/Gulbranson motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Downloads\Agenda Hwy Comm 06-15-17.docx
PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA
Thursday, June 15, 2017 at 8:30 a.m.
Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter
1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 5/18/17 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss/take action on Ellsworth fuel system bid results Dohm
7 Discuss/take action on WCHA Utility Accommodation Policy Johnson
8 Discuss department staffing Johnson
9
Staff reports:
Patrol Superintendent – maintenance update
Construction Superintendent – project updates
Highway Commissioner – project updates
Staff
10 Future agenda items Members
11 Next meeting date Members
12 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 6/9/2017
HIGHWAY COMMITTEE MINUTES 5/18/17
1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Dean Bergseng, Neil Gulbranson, Dale Auckland and Bill Schroeder. Staffs present were: Chad
Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes.
2. Public Comments: None
3. Minutes. Gulbranson/Bergseng motioned to approve the minutes from 4/20/17 as written. Motion
carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: One staff has yet to complete the Mandatory First Aid/CPR training. Two
that missed the annual MSHA training have done their make-up session, but for the site specific portion.
Eight staff have attended Flagging Safety training. Except at noted, training is complete for the year.
6. Pulverizing bid: Asphalt Pulverizing specifications were sent to four companies in addition to
advertising. Bid results are as follows: Vendor Bid Amount
Kraemer Company TRIP Projects $ .313 SY = Total (depends on Qty)
MSIP Projects $ .51 SY = Total (depends on Qty)
Monarch Paving Co. No Bid
Pavement Maintenance Inc. No Bid
WK Construction TRIP Projects $ .49 SY = Total (to be determined)
MSIP Projects $ .88 SY = Total (to be determined)
Auckland/Bergseng motioned to accept the low bid from Kraemer. Motion carried.
7. Pavement Marking: Bid results are as follows: Vendor Yellow Paint
($/per linear ft. of 4”)
White Paint
($/per linear ft. of 4”)
Warranty Comments
Twin City Striping $ 0.045/per linear ft. $ 0.045/per linear ft. One Season
Fahrner Asphalt Sealers LLC $ 0.0415/per linear ft. $ 0.0415/per linear ft. 1 year
Workmanship
and Materials
Century Fence Co. No Bid No Bid
Gulbranson/Schroeder motioned to accept the low bid from Fahrner Asphalt. Motion carried.
8. Sheepsfoot roller: Bid results are as follows: Vendor Year/Make
Model
Outright
Cost
Trade
Allowance
Cost Less
Trade
Difference Comments
Aring Equipment
Company
2017/Volvo
SD75B
$111,900
$22,000
$89,900
+$1,400
Fabick Equipment Inc. NA/Caterpillar
CP44B
$128,000
$14,000
$114,000
+$25,500
Miller-Bradford &
Risberg, Inc
2017/Bomag
BW177PDH-5
$113,625
$12,000
$101,625
+$13,125
Roland Machinery Co.
2017/Hamm
H7
$103,500
$15,000
$88,500
Low Bid
Auckland/Bergseng motioned to demo the machines from Aring and Roland and forwards the
recommended machine to the County Board for approval. Motion carried.
9. Asphalt roller: Bid results are as follows: Vendor Year/Make
Model
Outright
Cost
Trade
Allowance
Cost Less
Trade
Difference Comments
Aring Equipment
Company
2017/Volvo
DD105
$117,900 $18,000 $99,900 +$700 Does not meet
specs
Weight 23,149 lbs
Fabick Equipment Inc. NA
Miller-Bradford &
Risberg, Inc
2017/Bomag
BW151AD-5
$112,200 $13,000 $99,200 Low Bid
Roland Machinery Co. 2017/Hamm
HD80
$110,700 $8,000 $102,700 +$3,500
Schroeder/Gulbranson motioned to demo the machine from Miller Bradford and forward the
recommendation to the County Board for approval, if appropriate. Motion carried.
10. Fuel System: Bid specifications to replace major portions of the fuel system were reviewed.
Schroeder/Bergseng motioned to approve the specifications. Motion carried.
11. Staffing: The Committee was updated on the staffing issues with respect to the difficulty in filling
the Paver and Screed operator positions.
12. Staff Reports:
1) Construction Superintendent: Crushing crew is finishing in Bisel and will move to VV
Quarry. Paving crew is finishing the bid shouldering this week and will begin the large
patching. Other staffs are working on the big cut, near the church, on CTH V, the Hartland
intersection and bridge washing.
2) Commissioner: 650th
Street in Hartland should be open in about 3 weeks.
13. Future agenda items: Maintenance update, guardrail bids and fuel system bid results.
14. Next Meeting: Thursday, June 15th at 8:30 a.m.
15. Adjourn. At 9:17 a.m. Auckland/Schroeder motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Downloads\Agenda Hwy Comm 05-18-17.docx
PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA
Thursday, May 18, 2017 at 8:30 a.m.
Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter
1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 4/20/17 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss/take action on Asphalt Pulverizing bid results Check
7 Discuss/take action on Pavement Marking bid results Thoner
8 Discuss/take action on bid results for sheepsfoot roller: replacement for #224 Dohm
9 Discuss/take action on bid results for asphalt roller: replacement for #227 Dohm
10 Discuss/take action on shop fuel system bid specifications Dohm
11 Discuss department staffing Johnson
12
Staff reports:
Construction Superintendent – project updates
Commissioner – project updates
Staff
13 Future agenda items Members
14 Next meeting date Members
15 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 5/12/2017
HIGHWAY COMMITTEE MINUTES 4/20/17
1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Dean Bergseng, Neil Gulbranson, Dale Auckland and Bill Schroeder. Staffs present were: Chad
Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes. Others present were Julie Brickner,
Director of Finance and Brock Geyen, CPA CliftonLarsonAllen LLP.
2. Public Comments: None
3. Minutes. Gulbranson/Auckland motioned to approve the minutes from 3/16/17 as written. Motion
carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: Mandatory First Aid/CPR training is complete. The paving staff attended a
paving update session. Construction Superintendent attended a pavement maintenance session. A
Mechanic attended fuel system training at River States and there are two more sessions we will attend.
The all staff Annual Refresher course will be April 28th. Eight staff will attend Flagging Safety on May
11th
.
6. 2016 Highway Financial Report: Brock Geyen from CliftonLarsonAllen gave an overview of the
highway finances, noting that all required testing was performed and the required regulatory report was
prepared. Highlights include some changes to the presentation of WRS Pension, CHIP funding is every
other year and a positive Net Position.
7. CTH U Plat: The Plat was presented. Auckland/Bergseng motioned to approve the temporary limited
easement. Motion carried.
8. CTH DD Design: The Commissioner reviewed a proposed change to the design.
Schroeder/Auckland motioned to allow the update to use a design standard for 40mph. Motion carried.
9. Replace sheepsfoot roller #224: Bid specifications to trade this 1996 unit were presented. The
replacement will include a cab. Gulbranson/Bergseng motioned to approve the specifications. Motion
carried.
10. Replace asphalt roller #227: Bid specifications to trade this 2001 unit were presented.
Bergseng/Schroeder motioned to approve the specifications. Motion carried.
11. Road Oil bids: Sealcoat bid results are as follows:
Fahrner./ Flint Hills
Pearson Bros., Inc.
Henry G. Meigs LLC
Oil Type Unit Price/Gallon Unit Price/Gallon Unit Price/Gallon
CRS2 Oil Only $1.388 No Bid $1.64
CRS2 Application Only $0.38 No Bid $0.12
CRS2 Applied $1.768 No Bid $1.76
LOW BID
One bid was received for Asphalt Oil & Mixing from Monarch as follows:
MIX TYPE UNIT UNIT PRICE
4 LT 58-28 S (Contractor Aggregates) TON $41.90
4 LT 58-28 S w/ RAP (Contractor Aggregates) TON $39.30
4 LT 58-34 S (Pierce County Aggregates) TON $37.15
4 LT 58-34 S w/ RAP (Pierce County Aggregates) TON $33.75
5 LT 58-34 S Pea Gravel (Pierce County Aggregates) TON $38.20
SC 800 5/8" Cold Mix (Pierce County Aggregates) TON $46.10
SC 800 3/8" Cold Mix Pea Gravel (Pierce County Aggregates) TON $47.25
Gulbranson/Auckland motioned to accept the sealcoat low bid and the bid from Monarch. Motion
carried.
12. WCHA: Attendance at the WCHA Summer Road School conference was discussed. The
Committee needs to make their intentions know by May 1st. Schroeder/Gulbranson motioned to send
the Commissioner and up to 4 committee persons. Motion carried. The spring district meeting will be
in Buffalo County on May 24th
.
13. Staff Reports:
1) Commissioner: Despite the wet weather, good progress is being made on the Hartland job.
A small amount of activity is occurring on CTH V. Some finishing work was completed on
CTH J, guardrail repairs are in progress with bridge inspections beginning soon. Crushing,
brushing, sweeping, shouldering and patching all are in progress. The State has approved the
crackfill project. We will do county roads at the same time. ROW acquisition continues on
CTH M, as does the design for CTH DD and the CTH U Bridge ROW Plat.
14. Future agenda items: Asphalt and sheepsfoot roller bid results, Pulverizing bid specifications, Fuel
System upgrade specifications and Pavement marking bids.
15. Next Meeting: Thursday, May 18th at 8:30 a.m.
16. Adjourn. At 9:47 a.m. Schroeder/Bergseng motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Downloads\Agenda Hwy Comm 04-20-17amended.docx
PIERCE COUNTY HIGHWAY COMMITTEE AMENDED MEETING AGENDA
Thursday, April 20, 2017 at 8:30 a.m.
Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter
1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 3/16/17 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss 2016 highway financial audit Gerdes
7 Discuss/take action on CTH U plat Johnson
8 Discuss/take action on CTH DD design Johnson
9 Discuss/take action on specifications for sheepsfoot roller: replacement for #224 Dohm
10 Discuss/take action on specifications for asphalt roller: replacement for #227 Dohm
11 Discuss/take action on road oil bid results Johnson
12 Discuss/take action on WCHA Summer Road School Johnson
13
Staff reports:
Commissioner – projects update,
Construction Superintendent – introduction
Staff
14 Future agenda items Members
15 Next meeting date Members
16 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 4/17/2017
HIGHWAY COMMITTEE MINUTES 3/16/17
1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Dean Bergseng, Neil Gulbranson, Dale Auckland and Bill Schroeder. Staffs present were: Chad
Johnson, Al Thoner, Ray Dohm, Jim Harris and Sue Gerdes. Others present were Larry Johnson from
Pierce County ATV Assn.
2. Public Comments: Jim Harris will soon be retiring. He was thanked for his dedication and years of
service.
3. Minutes. Gulbranson/Schroeder motioned to approve the minutes from 2/16/17 as written. Motion
carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: Mandatory First Aid/CPR training is in progress. The paving staff has
education in April. One Mechanic is training at River States, there is a DNR Stream Crossing workshop
coming and the all staff Annual Refresher course will be April 28th.
6. ATV Route: A route on CTH N from 610th
Street to USH 63 is proposed. The traffic count is less
than 700, so is not a factor. Schroeder/Bergseng motioned to allow the route. Motion carried. This
information will be passed on to the Finance & Personnel Committee.
7. Lump Sum Agreement: The Lump Sum Agreement for Parcel 50 on CTHM was presented. This is
necessary to accommodate the new configuration of the project. Auckland/Schroeder motioned to
approve the agreement. Motion carried.
8. Machinery and Equipment Plan: Staff requests the addition of a replacement for Truck 24, a 2002
Freightliner with a hoist. The preliminary year-end report shows additional funds are available.
Schroeder/Bergseng motioned to amend the plan. Motion carried.
9. Replace Truck #24: Staff requests to add $55,000 to purchase a used truck. We will receive funds to
offset the cost when #24 is sold. Gulbranson/Auckland motioned to approve the plan. Motion carried.
10. Culvert Pipe bid results: There were three bidders. Bid results based on past quantities used are as
follows:
Vendor 2017 price x 3 years of usage
Contech $319,779.13
TrueNorth Steel $271,277.90
Metal Culvert, Inc $299,744.97
Bergseng/Gulbranson motioned to accept the low bid. Motion carried.
11. County Aid to Local Bridges: Aid requests from 2016 are as follows:
A). Town of Hartland: 570th
Street 2,500’ South of CTH V
Motion to approve by Auckland/Schroeder – motion carried.
B). Town of Martell: 610th
Street 75’ South of 760th
Avenue
Motion to approve by Gulbranson/Bergseng – motion carried.
12. Year-End Transfers: Proposed internal transfers between funds were reviewed. Schroeder/
Auckland motioned to approve the request. Motion carried.
13. Staff Reports:
1) Commissioner: Crushing crew is at Bisel Quarry and has started on ten hour days. Crews
are working on a culvert project for Hartland and soon will return to CTH V. The letting for
CTH O has been moved to June for ROW issues, ROW acquisition continues on CTH M,
there is an upcoming meeting on the design for CTH DD and the CTH U Bridge is waiting
for a ROW Plat.
14. Future agenda items: Road Oil bid results, bid specifications for Sheepsfoot Roller and Asphalt
Roller, Fuel System upgrade, dozer demo results and 2016 Audit presentation.
15. Next Meeting: Thursday, April 20th at 8:30 a.m.
16. Adjourn. At 9:35 a.m. Auckland/Bergseng motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Downloads\Agenda Hwy Comm 03-16-17.docx
PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA
Thursday, March 16, 2017 at 8:30 a.m.
Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter
1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 2/16/17 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss/take action on ATV route request: CTH N from 610th St to USH 63 Johnson
7 Discuss/take action on Lump Sum Agreement, Parcel 50, CTH M Johnson
8 Discuss/take action on Machinery and Equipment Plan Dohm
9 Discuss/take action on replacement for truck #24 Dohm
10 Discuss/take action on Culvert Pipe bids Johnson
11
Discuss/take action on County Aids to Local Bridges:
A) Martell
B) Hartland
Johnson
12 Discuss/take action on year-end fund transfers Gerdes
13 Staff reports: Commissioner – projects update Staff
14 Future agenda items Members
15 Next meeting date Members
16 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 3/10/2017
HIGHWAY COMMITTEE MINUTES 2/16/17
1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Dean Bergseng, Neil Gulbranson, Dale Auckland and Bill Schroeder. Staffs present were: Chad
Johnson, Al Thoner, Ray Dohm and Sue Gerdes. Jim Harris was excused.
2. Public Comments: None.
3. Minutes. Gulbranson/Auckland motioned to approve the minutes from 1/26/17 as written. Motion
carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: The all staff, bi-annual, First Aid/CPR training is set for March. The
crushing staff is attending training for mine safety. Paving education will be held April. The office staff
attended a general accounting software refresher course.
6. Dozer Bid Results: Bid Results are as follows: Vendor Year/Make
Model
Outright
Cost
Trade
Allowance
Cost Less
Trade
Buy
Back
5yr/5000
hr
Difference Comments Cost/Hour
Ownership
5000 HR
Fabick
Equipment
2017
CAT
D3K2XL
$102,300 $18,000 $ 84,300 $56,000
$28,300
+ $147
Option:
5yr/1500
hr Buy
Back
Option:
$66,000
Diff of
$18,300
$5.66/hr
Option
5yr/1500 hr
Buy Back
$12.20/hr
Miller-
Bradford &
Risberg
2017
CASE
750 MLT
$ 99,995 $25,000 $ 74,995 $46,842 $28,153
LOW BID
Interim
Tier 4
$5.63/hr
Nortrax
2017
John Deere
550K XLT
$131,300 $15,000 $116,300 $63,500 $52,800
+$24,647
$10.56/hr
Nortrax 2017
John Deere
450K LT
$108,800 $15,000 $ 93,800 $48,000 $45,800
+$17,647
DOES
NOT
MEET
SPECS
Roland
Machinery
2017
Komatsu
D37-EX24
$121,537 $16,000 $105,537 $43,000 $62,537
+$34,384
$12.51/hr
Staff requests to demo the two competitive bids. Auckland/Bergseng motioned to approve the demo
after which the selection will be forwarded to the County Board meeting. Motion carried.
7. Mower Bid Results: Bid Results are as follows:
VENDOR YEAR/MAKE
MODEL
OUTRIGHT
COST
TRADE
ALLOWANCE
COST LESS
TRADE
COMMENTS
M.A.G.I.
2017 Woods
BW180XHD PRO
$17,500.00 $ 9,000.00 $ 8,500.00 Does not Meet Specs
Tractor
Central –
Durand
No Bid
Value
Implement
2017
Bush Hog 4815
$18,900.00 $ 9,500.00 $ 9,400.00 LOW BID
Frontier Ag
& Turf
2017
John Deere CX15
$20,922.61 $ 9,000.00 $11,922.61 + $2,522.61
Lodermeier
Implement
2017
Bush Hog 3815
$17,930.00 $ 9,000.00 $ 8,930.00 Does not Meet Specs
Schroeder/Bergseng motioned to accept the low bid provided the repair of our existing machine at no
charge. Motion carried.
8. Surplus Tanker: Staff requests the 1968 tanker be declared surplus. Gulbranson/Auckland motioned
to declare Unit 18T as surplus equipment. Motion carried.
9. Surplus Semi Tractor: Staff requests the 1990 Mack be declared surplus. Schroeder/Auckland
motioned to declare Unit 35 as surplus equipment. Motion carried.
10. Surplus Tire changer: Staff requests the 1981 Coates tire changer be declared surplus.
Bergseng/Schroeder motioned to declare the tire changer as surplus equipment. Motion carried.
11. Sales Study: The Commissioner shared the CTH O sales study done by Right of Way Professionals,
Inc. (formerly TSR Land Specialists). Gulbranson/Auckland moved to approve the sales study. Motion
carried.
12. Nominal Payment Parcel Report: CTH O: Eleven parcels were listed on the report. Auckland/
Schroeder moved approve the report. Motion carried.
13. Staff Reports:
1) Commissioner: Crushing staff are crushing recycled blacktop at Stogdill. Grading crew is
working on CTH V and a culvert project for Hartland. Bridge and Paving crews are
removing brush. Design on CTH DD will be ready soon as will acquisition on CTH M. The
Construction Superintendent position is posted.
14. Open Session: This item is deferred.
15. Future agenda items: Culvert pipe bids, Shop project updates, bid specifications for Sheepsfoot
Roller and Asphalt Roller.
16. Next Meeting: Thursday, March 16th at 8:30 a.m.
17. Adjourn. At 9:43 a.m. Schroeder/Bergseng motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Downloads\Agenda Hwy Comm 02-16-17.docx
PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA
Thursday, February 16, 2017 at 8:30 a.m.
Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter
1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 1/26/17 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss/take action on bid results for track type dozer: Replacement for #122 Dohm
7 Discuss/take action on bid results for flex-wing mower: Replacement for #3337 Dohm
8 Discuss/take action on surplus equipment: Trailer 18T Dohm
9 Discuss/take action on surplus equipment: Semi tractor #35 Dohm
10 Discuss/take action on surplus equipment: Tire changer Dohm
11 Discuss/take action on Sales Study: CTH O Johnson
12 Discuss/take action on Nominal Payment Parcel Report: CTH O Johnson
13 Staff reports: Commissioner – projects update Staff
14 Committee will return to open session and take action on closed session item, if required Members
15 Future agenda items Members
16 Next meeting date Members
17 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 2/10/2017
HIGHWAY COMMITTEE MINUTES 1/26/17
1. The meeting was called to order at 1:00 p.m. by LeRoy Peterson. Present were: LeRoy Peterson,
Neil Gulbranson, Dale Auckland and Bill Schroeder. Staffs present were: Chad Johnson, Jim Harris, Al
Thoner, Ray Dohm and Sue Gerdes. Dean Bergseng was excused.
2. Public Comments: None.
3. Approve Minutes. Gulbranson/Auckland motioned to approve the minutes from 12/15/16 as written.
Motion carried.
4. The Committee reviewed the accounts payable and payrolls.
5. Staff training/education: Planning is in progress for the bi-annual First Aid/CPR training. A paving
class will be held in Trempealeau Co. The office staff will attend a general accounting software
refresher course.
6. Pickup Bid Results: Bid Results are as follows: VENDOR YEAR/MAKE/MODEL OUTRIGHT COST COMMENTS
Ellsworth Ford 2017 Ford F350 $29,111.00 Low Bid
Quinn Motors
Ellsworth
2017 3500HD
Chevrolet Silverado
$36,439.00 +$7,328.00
Cernohous
Chevrolet Inc.
2017 3500 HD
Chevrolet Silverado
$31,484.00 +$2,373.00
VENDOR YEAR/MAKE/MODEL OUTRIGHT COST COMMENTS
Ellsworth Ford
2017 X3B Super Cab
Ford
$31,247.00 Low Bid
Quinn Motors
Ellsworth
2017 3500HD
Double Cab
Chevrolet Silverado
$39,990.00 +$8,743.00
Cernohous
Chevrolet Inc.
2017 3500 HD
Double Cab
Chevrolet Silverado
$33,922.00 +$2,675.00
Cost of ownership was discussed; including fuel economy and an unresolved issue with the brakes on
the Fords. Schroeder/Peterson motioned to approve the Cernohous Bids. The motion carried.
7. Dozer Bid Specifications: Specifications were reviewed for a track type dozer. Changes from the
previous machine will include adding a cab. Auckland/Gulbranson motioned to approve the
specifications. Motion carried.
8. Mower Bid Specifications: Specifications were reviewed for a flex wing mower. Specifications will
require a hex design blade bolt. Auckland/Schroeder motioned to approve the specifications. Motion
carried.
9. Outlying Shop Building: In order to allow for further development of the building specifications, the
construction of the Shop will be in 2018. Work in 2017 will include the site and the salt shed.
10. CTH O Right of Way Acquisition: Land acquisition for this project includes five parcels for a total
of .21 acres. Staff requests Timbers Selissen do the work. Schroeder/Gulbranson moved to approve
Timbers Selissen. Motion carried.
11. CTH O Plat: The project plat was reviewed. Gulbranson/Auckland moved to approve the plat as
presented. Motion carried.
12. CTH O Relocation Order: The Committee reviewed the order. Schroeder/Auckland moved approve
the relocation order. Motion carried.
13. Staff Reports:
1) Construction Superintendent: Staffs are crushing in Johnson Pit and making salt/sand at
Stogdill. Work continues on CTH V and projects are being done for Trenton, Salem and
Hartland. Site work for the new shop will begin soon.
2) Accounting Manager: Year-End book closing has begun. Current work includes Inventory,
compilation of the final expense and depreciation calculation.
14. Closed Session: Committee will convene into closed session pursuant to § 19.83(1)(c) Wis. Stats. for
the purpose of considering employment, promotion, compensation or performance evaluation data of
any public employee over which the governing body has jurisdiction or exercises responsibility: Annual
Review of Highway Commissioner. At 1:47 Gulbranson/Auckland moved to go into closed session. By
roll call vote, this was unanimously approved.
15. Open Session: At 2:37 Auckland/Gulbranson moved to return to open session. By roll call vote, this
was unanimously approved. Schroeder/Gulbranson motioned to grant the Highway Commissioner a
favorable performance review. Motion carried.
16. Future agenda items: Dozer and Mower bid results.
17. Next Meeting: Thursday, February 16th at 8:30 a.m.
18. Adjourn. At 2:43 p.m. Auckland/Schroeder motioned to adjourn the meeting. Motion carried.
Page 1 of 1
C:\Users\Ckern\Downloads\Agenda Hwy Comm 01-26-17amended2.docx
PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA – AMENDED - 2
Thursday, January 26, 2016 at 1:00 p.m.
Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI
# Action Presenter
1 Call to order Chair
2 Public comments pertaining to issues not on the agenda Public
3 Discuss/take action on minutes of 12/15/16 Members
4 Discuss Accounts Payable and Payrolls Members
5 Discuss/take action on staff training/education needs Members
6 Discuss/take action on bid results for pickups Dohm
7 Discuss/take action on bid specifications for track type dozer: Replacement for #122 Dohm
8 Discuss/take action on bid specifications for flex wing mower: Replacement for #3337 Dohm
9 Discuss/take action on Outlying Shop Building Johnson
10 Discuss/take action on right of way acquisition: CTH O Johnson
11 Discuss/take action on CTH O Plat Johnson
12 Discuss/take action on CTH O Relocation Order Johnson
13 Staff reports: Commissioner – projects update, Accounting Manager – update Staff
14
Committee will convene into closed session pursuant to Sec. 19.83(1) (c) Wis. Stats. for the
purpose of considering employment, promotion, compensation or performance evaluation
data of any public employee over which the governing body has jurisdiction or exercises
responsibility: Annual Review of Highway Commissioner
Johnson
15 Committee will return to open session and take action on closed session item, if required Members
16 Future agenda items Members
17 Next meeting date Members
18 Adjourn Members
Questions regarding this agenda may be made to Chad Johnson at 715-273-5096
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.
A quorum of County Board supervisors may be present. 1/25/2017