Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) HTJ operational plan and risk assessment is derived from the most up-to-date government guidance for schools https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools (updated in February 2021 in line for wider reopening of schools March 8th, 2021 ) as well as HEARTS Academy risk assessment (updated 22.2.2021). Both documents precede this operational plan and risk assessment, which is derived from them. For guidance regarding what to do if suspected case of Covid-19, please consult HEARTS Trust risk assessment in addition to this document. Please also consult Hilltops Remote and Online Learning Plan for additional guidance. Starting 8th March, 2021 Hilltop Junior School will be operating an extended soft start to the school day, loosely based on the staggered start times that have been maintained over the last academic year (for rational/guidance see page 2). The pick-up times will remain staggered so as to mitigate the risk of transmission between parents/carers. We will be operating functioning ‘year group bubbles,’ keeping children apart and distanced between year groups. Please see table below for the timings of the school day. HTJ risk assessment will continue to be displayed on school website for all parents/carers.

Start time / Drop off (8:30 – 9:10) all year groups

Break Lunch End time / Pick up

Notes

Breakfast Club 7:30 - - 9:10* See separate item/steps in risk assessment and key actions for breakfast club below

Year 3 Soft start (~8:40) 10:00 – 10:15 11:30 – 12:15 2:40 Lunch: 11:30 – 11:50 in hall. Outside from 11:50 – 12:15.

Year 4 Soft start (~8:50) 10:15 – 10:30 12:00 – 12:45 2:50 Lunch: 12:00 – 12:15 in hall. Outside from 12:15 – 12:45

Year 5 Soft start (~9:00) 10:30 – 10:45 12:30 – 1:15 3:00 Lunch: 12:30 – 12:45 in hall. Outside from 12:45 – 1:15.

Year 6 Soft start (~9:10) 10:45 – 11:00 1:00 – 1:45 3:10 Lunch: 1:00 – 1:15 in hall. Outside from 1:15 – 1:45. After School Club 2:40* - - 6:00 See separate item/steps in risk assessment for key actions for after school club below

*start times and end times for breakfast club and after school club will be linked to the start/end times for ‘year group bubbles.’ See actions in risk assessment below. After school clubs will be run with fidelity to year group bubbles. Accessing the School Site: Parents and children will continue to use the one-way system with entrance to the site via the footpath on Hill Avenue (see route marked in the image below). The policy of one parent/carer per child for drop off and pick up will remain so as to reduce the number of adults mixing/on site and to best practise full social distancing. Exit from the site will be through the car park leading onto Glencoe Drive. The gate (for cars) will be closed during pick up and drop off times – all foot traffic to exit site will be through the pedestrian gate leading onto Glencoe Drive.

All signage current signage will remain in place and be updated as needed. A member of school staff will man the gate (entrance to the footpath) at a safe distance (minimum of 2m) to ensure children arrive safely. Children will be encouraged to enter the school site independently at this point (without parents). Parents will be reminded not to hover and vacate as soon as possible, after drop off. Hand sanitising on entry into the building is an expectation for all pupils. Pupils will use the hand sanitising stations that are fixed to the outside of the building in main areas/directly outside classroom doors that lead onto the playground.

Index: 1.0 – Pick up and drop off 2.01 – After School Club 2.02 – Breakfast Club 3.0 – Break and Lunch (including food service) 4.0 – Teaching and Learning 4.01 – Assessment & Feedback (Marking) 4.02 – Support and Intervention 5.0 - Reading at Hilltop 5.01 – Use of Library 5.02 – Use of the Art & DT Room 6.0 – Online Learning (including Chromebooks) 7.0 – Physical Education 8.0 – Alternative Provision 9.0 – CPD and Staff Room 10.0 – Educational Visits 11.0 – Parents/visitors attending site 12.0 – First Aid 13.0 – Response to infection 14.0 – Attendance 15.0 – Singing and assemblies 16.0 - Extra-curricular (clubs) 17.0 – Use of Office 18.0 – Face masks

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021)

Wider Reopening of School – 8th March, 2021

On Monday 22nd February, 2021 the government announced its ambition for the wider re-opening of all schools across the country following the extended lockdown post-Christmas. This is due to commence on the 8th March, 2021. Hilltop Junior School will therefore be opening to all pupils and staff following this guidance. Below is the transition plan and key principles for this next stage:

Key Idea / Principle Rationale Risks Steps / Key Actions

a) Running a system of ‘year group’ bubbles (vs. class bubbles)

- Reduced risk nationally of Covid-19 infection in line with lowering cases, decrease in hospitalisations and increases in vaccinations

- 82% of HTJ staff already had Covid-19 and therefore reduced risk a) catching it again within 90 days of first diagnosis and b) having serious symptoms following possibly transmission

- Logistics and ‘day-to-day’ running of school more effective, including staff working across a ‘bubble’ and/or supporting each other and pupils (including PPA/subject release as well as after school clubs)

- Lateral Flow testing of staff now rigorous and systems in place to test all staff twice-weekly; families also able to laterally flow test (including older, secondary school siblings)

- Zero pupil cases in Spring 1 and into Spring 2

- Transmission between larger groups of people (ie. year group vs. class)

- Increased difficulty to ‘track and trace’ all contacts following an outbreak

- If and when a positive case occurs within a bubble, whole year group is to isolate at home following government guidance (10 days) and engage in online learning

- Continue to maintain rigorous handwashing and hygiene routines as set out within this risk assessment

b) Extended soft start (removal of staggered start times by year group)

Extended start to be 8:30 to 9:10. All registers to close at 9:10 sharp. Parents to ‘loosely’ stick to current times (below): - Year 3 – 8:40 - Year 4 – 8:50

- Reduces cluster points and congestion of both vehicular and pedestrian traffic on Hill Avenue

- Marries up well with timings set for families at Infant school (no need to ‘wait around’ for specific drop-off times)

- Ensures pupils enter school swiftly and avoids potential mixing/clashing between bubbles

- Eases conflict and challenge for families with multiple pupils, making the morning run simpler

- With an extended soft start, pupils have ‘longer’ in school in the mornings. This will be used to help pupils, as much as possible, ‘catch up’ and will tie into our recovery curriculum

- Potential congestion if ALL parents show up at a particular time (ie. 8:30 sharp). SLT will have to monitor this tightly over the first few days/weeks and reassess if this is the case

- Staff not prepared for the day ahead (extended their working day)

- Equity of distribution of teaching hours (ie. Year 5/6 day becomes ‘longer’ for staff)

- All staff to be ready to start the teaching day (being in classrooms as a minimum) by 8:30

- Resources (Ie. printing) to be readied the night before, ensuring morning set up is not about gathering/preparing resources

- Current intervention groups run by support staff/pastoral team will need to be redeveloped in line with these new times

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) - Year 5 – 9:00 - Year 6 – 9:10

- School staff not having to ‘police’ Hill Avenue and usher parents who stay behind to loiter/not social distancing to move on

- Zero pupil cases in Spring 1 and into Spring 2

- PPA timetable to reflect a ‘longer teaching day’ for year 5/6 and to accommodate accordingly

c) Staff rota’s to work off site in place where applicable

To reduce the risk of transmission and infection amongst key members of staff integral to the day-to-day running of the school. These groups are: - Office and admin staff - Senior leadership team

- Infection and serious illness of staff who are integral to the day-to-day operation of the school; essentially not being able run/govern the school effectively if capacity to do so is stricken

- Rota system in place, encouraging staff who can work from home TO work from home (this follows current government guidance).

d) Welfare calls to all pupils, particularly those most vulnerable, prior to re-entry on 8th March

- Teaching/support staff to be made aware of any key issues related to the wider return of pupils, including but not limited to:

o Anxiety and stress o Bereavement within the family o Academic vulnerability and ‘gaps’ o Social, emotional and/or friendship issues

- Pupils (and families) not mentally fit/able to return on the 8th;

heightened emotional states/trauma following extended lockdown and/or attachment issues

- Staff not knowing ‘triggers’ for pupils and families, leading to SEMH and/or behaviour issues down the road; pupils not best supported for return to school

- Class teachers to discuss this amongst list of things when holding virtual parent consultations week of 22nd February, 2020

- SLT and pastoral team to continue to make regular welfare calls to most vulnerable

- Expectation that ALL pupils will have received a call from either SLT or class teacher (or both) to check in prior to their return

e) Maintaining system of staggered end-of-day pick-up

Year 6 continue to have choice to walk home alone (written parental permission needed). This will be extended to Year 5 pupils with an eye for Summer 1 (pending monitoring and success of current system) - Year 3 – 2:40 pick up - Year 4 – 2:50 pick up - Year 5 – 3:00 pick up - Year 6 – 3:10 pick up

- Parents are used to this system and it runs very well; System for end-of-day pick up well established and reduces footfall and congestion

- Markings on site and across the school playground ensure safe social distancing

- Without a system of staggered pick-up, there would be no definite ‘end of day’ time and would lead to crossing/mixing over of bubbles and parent/carer congestion on site

- Parents continue to wear face masks on site at all times; SLT to continue to rigorously monitoring and challenge this

- After school clubs to be in line with this system and linked to point a) year group bubbles

- Crossing over of year group bubbles / mixing

- Lack of clarity and consistency for all

- Too many parents on site at one time; increasing risk of transmission and spread amongst adults

- Continue to maintain current system; member of SLT to be on gate at all times during end-of-day routine

- Parents queue up as normal, sticking to current end-of-day times

o Year 3: 2:50 o Year 4: 2:50 o Year 5: 3:00 o Year 6: 3:10

- Community Cohesion Lead to introduce clubs to staff (build timetable) and share with parents swiftly; all pupils in a club by end of Spring term

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) f) Lateral Flow Device

testing to remain in place for all staff; full uptake amongst all staff and risk assessments in place where not

- Mitigate the risk of asymptomatic spread - Staff spreading Covid-19 asymptomatically, to themselves or pupils/parents, or in advance of well-documented symptoms (stopping the spread at the source)

-

- Continue current lateral flow system as set out; update rota for rest of Spring term and into summer

- Positively encourage families to take part in lateral flow device testing as set out by the government, particularly those pupils who have older siblings in secondary school

g) Staff within the building to adhere to many ‘tier 4 contingency’ rules and regulations, to reduce the spread of infection (see page 7)

- By maintaining tight systems and procedures that have been in place since December 2020, and following announcement of being in ‘Tier 4,’ we will further mitigate the risk of transmission of the virus

- Logistics and day-to-day running of the school and effective delivery of the curriculum must not be hindered

- Staff to continue to wear visors when more than 2 adults in a room (ie. sharing a classroom).

- Staff to continue to wear facemasks at all times when in shared/communal areas (ie. walking through the school)

- Rigorous cleaning routines to continue, including most importantly hand sanitising and cleaning work stations every 30 minutes (set to a timer)

- Staff room only to be used as per timetable – only for specific reasons (ie. shared PPA, and even then should be avoided if possible).

- Transmission of the virus between staff

- Isolation/closing of bubbles; return to remote learning for some pupils/staff

- Rising case numbers amongst school and wider community

- See items in risk assessment below, including:

o Safe/continued use of face masks

o Social distancing between all school adults and pupils

o Designated areas to work, including use of printers

o Office to remain closed to staff during the school day

o Staff room/shared crockery ‘out of use’ unless directed to/on timetable

h) Lunches to revert to September systems and as per the timetable on page 1

Children to eat their lunches in the hall, with rigorous

- Fits within the system of year group bubbles (see point a) above) when done safely and timely

- Encourages social interaction amongst peers and is part of SEMH strategy/recovery curriculum, emotional wellbeing and mental health of pupils

- Children encouraged to eat a hot, healthy school lunch, which is best for their wellbeing

- Transmission of the virus through increased contact in a shared/communal space

- Increase risk due to exposure of kitchen staff to pupils

- Sharing of resources increasing spread (play equipment when

- Kitchen to fully re-open; all kitchen staff to return (no longer working remotely on a rota)

- Systems for servery to revert back to September, including rigorous cleaning and sanitising in between lunches (see 3.0 in risk assessment below)

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) cleaning and sanitising in between Teachers to eat their lunches in the classroom and individually – no ‘congregation’ of staff over lunch; staff not allowed to leave site for lunch

- Zero pupil or staff cases in Spring 1 and thus far into Spring 2

outdoors, cutlery in the hall, etc…)

i) Some normal classroom routines to return, including lesson feedback (marking books and providing other feedback)

Every Child, Every Day reading initiative reinstituted with rigour

- Pupils need effective assessment for learning (AFL) by teaching staff as part of recovery curriculum and ‘catch up’

- This can be done safely in line with existing school and government guidance (see point 4.01 in risk assessment below)

- Zero pupil cases in Spring 1 and so far into Spring 2 - Systems to reduce spread in September were

deemed safe and effective practice (very few cases before November 2020)

- Transmission of the virus from pupil to staff (or vice versa) via shared resources (ie. passing a pupil exercise book back and forth)

- Marking and live feedback policy to be reintroduced – abandon the stamp system for feedback

- Individual pupil packs to continue to help mitigate risk

- See points 4.01 in risk assessment below

- Hygiene and safety measures to remain as if in ‘tier 4’ – see cleaning routine below in RA

j) Introduction of after school clubs for all pupils (see point 16.0 in risk assessment below)

- Supports pupils mental health and emotional wellbeing

- Provides needed childcare for working parents/families

- Part of extension of the wider school curriculum and therefore benefits pupils personal development

- Is in line with up-to-date government guidance

- Transmission of the virus through extension of contact between pupils/staff (children ‘on site’ longer each day)

- Sharing of resources (ie. a football or other PE equipment) between each other/staff

- To action points 16.0 in risk assessment below regarding use of after school clubs

- All teachers to run at least one club a week as part of ‘recovery’ curriculum and offer for pupils/families

- Clubs to be advertised to parents in week of 8th March; clubs to run by week of 15th March

o Clubs targeting specific pupils (ie. vulnerable or disadvantaged, as well as those who need academic support)

k) Restructuring of the PPA timetable so as to

- To further mitigate the risk of transmission between school staff/adults and pupils

- Transmission of the virus (increased rapidity of spread) if

- PPA timetable for Spring 2 (as a minimum) redrawn in line with

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) ensure no mixing/crossing over of adults between bubbles

- PPA to be carried out remotely (off-site) if possible (class teacher works remotely, covering staff is ‘in school’); aligns with government guidance of ‘if you can work from home, you should.’

- No ‘shared’ PPA for teachers; daily TEAMS meets between colleagues in a year group will need to take place to share common messages and any needed correspondence

adults are allowed to cross over bubbles and/or share common spaces to carry out PPA

- Using common touch points (ie. PPA/Staff room) heightens risk of transmission

guidance and new school protocols (see Spring PPA timetable)

- Staff to have TEAMS available at all times when working (having PPA) remotely

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021)

Definition of a close contact:

It is important to note, before reading further in this risk assessment, that at all times all adults/school staff and other professionals must adhere to the government guidance and information contained below. Caution must be considered at all times of the school day and risks must be actively sought to be mitigated; there is no

margin for error or complacency, particularly as we are now in the winter months and/or as cases may rise in number.

An update on the government’s definition of a ‘contact’ needs to preface this risk assessment and be in the forefront of all stakeholders’ decisions/actions in school:

https://www.gov.uk/government/publications/guidance-for-contacts-of-people-with-possible-or-confirmed-coronavirus-covid-19-infection-who-do-not-live-with-the-person/guidance-for-contacts-of-people-with-possible-or-confirmed-coronavirus-covid-19-infection-who-do-not-live-with-the-person#:~:text=A%20'contact'%20is,infectious%20to%20others) (updated February 12th, 2021)

A ‘contact’ is a person who has been close to someone who has tested positive for COVID-19 anytime from 2 days (48 hours) before the person was symptomatic up to 10 days from onset of symptoms (this is when they are infectious to others). For example, a contact can be:

• people who spend significant time in the same household as a person who has tested positive for COVID-19

• sexual partners

• a person who has had face-to-face contact (within one metre), with someone who has tested positive for COVID-19, including:

• being coughed on

• having a face-to-face conversation within one metre

• having skin-to-skin physical contact, or

• contact within one metre for one minute or longer without face-to-face contact

• a person who has been within 2 metres of someone who has tested positive for COVID-19 for more than 15 minutes (either as a one-off contact or added up together over one day)

• a person who has travelled in a small vehicle with someone who has tested positive for COVID-19 or in a large vehicle or plane near someone who has tested positive for COVID-19

Contacts of a person who has tested positive for COVID-19 need to self-isolate at home because they are at risk of developing symptoms themselves in the next 14 days and could spread the virus to others before the symptoms begin.

It is therefore vital that the measures contained within both the Trust and Hilltop Risk Assessments (which follow below) are acted upon and considered at all times. The impact that self-isolation (of staff) has on the logistics in managing the school and our ability to best support our pupils and families is

significant and must not be understated.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021)

Tier 4 Contingency measures as applicable to Hilltop Junior School: Wickford/Shotgate and Basildon was placed in Tier 4 (highest level of Covid-19 alert) due to increased cases from approximately November 2020 to January, 2021. While the government has now abandoned the tiered system of alerts, the measures implemented in school below throughout this period should be noted. Highlighted in green are actions which were put in place (or added to) while in tier 4 contingency and which shall remain in place for the foreseeable future (these points are also repeated in through actions 1.0 to 18.0 in the risk assessment below). For ease of reference, they are:

• Face masks (worn properly – see item 18.0) must be worn at all times when moving through the school by staff/adults.

• Visors should be used where staff are comfortable with this. In classroom bubbles that house two adults, visors must be worn by staff (class teacher & support).

• Each adult/member of staff to have their own single base which is unused by other adults for the duration of the tier 4 contingency. This base will be classrooms and offices depending on the adult/staff. This must not exceed one adult in the case of an office and two adults in the case of a classroom.

• Maximum number of pupils allocated to a key worker/vulnerable bubble will be 30.

• 2m social distancing must be adhered to by all staff at all times, including those staff who are supporting a ‘bubble’ together (class teacher + support staff). There are no exceptions to this other than the administration of first aid.

• Middays are allocated to a bubble year group and are not to mix between bubbles year group bubbles. Each midday to have their own first aid kit thus eliminating the sharing of resources between lunch groups.

• Unused rooms must remain unused (and will be taped off). This reduces the amount of rooms cleaners have to clean and therefore their ability to thoroughly clean those rooms that are being used. No staff should ‘cross over’ bubbles and occupy other rooms, except in an emergency.

• Fewest possible staff in the building at all times. Staff must not ‘linger’ or loiter after school and should leave site as soon as possible. More adults in school = greater risk.

• Pupils are to be well supported back in school with clear explanations of the circumstances, care and awareness of anxieties.

• Any staff concerns are discussed with senior leaders and/or Kerry Westbrook (School Counsellor)

• Staff room is out of use. A member of office staff/SLT will deliver hot beverages if needed. Lunches can be eaten by staff on blue/yellow tables (one staff per table) outside the rainbow room. Staff room to be used in accordance with PPA timetable (and as a workstation, not a place for socialising). No shared crockery.

• All rooms must be well ventilated throughout the school day (see points in RA below as well as Trust RA).

• No staff or pupils will be permitted to leave the school site during the day.

• Frequency of hygiene and sanitising is increased – every 30 minutes for pupils and staff. Classroom deep cleans will take place throughout the day and stock to be checked daily (throughout the day) and monitored by SLT/HOS.

• After school and breakfast clubs closely monitored by HOS for ‘hands, face, space.’

• No parents are permitted near classroom doors at pick-up (must stay on playground) except in the case of a late pick up, and even then this is done at an extended distance.

• School office is a ‘no-go’ zone (see item 17.0 in RA below). Resources used in office (phones, keyboard, etc…) are sanitised at regular intervals throughout the day. One-way system around the school office to be maintained.

• Any staff who remain ‘at home’ and working remotely must engage in lessons to support teaching and learning – the focus is on supporting teaching (see rota documentation separately).

• Work plans and hours of work for each member of staff working from home to be set up by line manager.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021)

Health and Safety

What is the risk? Mitigation Key Actions Responsible Notes and government guidance (updated as of Feb 2021 for 8th March)

1.0 - Pick up and drop

off – close contact between pupils, parents and staff

Contact between groups of pupils and adults (children coming into contact with other year group bubbles) Staff coming into contact with other adults (parents, carers, etc…) Pupils arriving late and/or not being picked up on time thus putting themselves and parents at risk of mixing with other pupils

Staggered starts, entrances and exits for ‘year group bubbles.’ Times are to be strictly adhered to. Extended soft start – pupils on site with a window of 40 minutes; system of staggered pick up’s to remain in place Social distancing to be adhered to at all times (minimum distance of 2m). Information to be shared with parents in letter on 2.3.21 Signage in place to guide parents around one-way system remains in place (updated where needed). Semi-permanent signage on school playground to encourage safe distancing. Members of staff allocated to key points (ie. cluster points) to guide parents around the site and ensure prompt entry/exit

• Member of SLT on gates every morning to welcome families and allow entrance onto the site. A safe distance of at least 2m between staff and parents/pupils must be adhered to at all times.

• Staff staggered throughout the one-way system to usher parents along and avoid clustering

• One parent/carer per family policy in place for pick up and drop off. Siblings can accompany a child for drop off. Families to be encouraged to drop-off and allow children to enter site independently.

• All parents and carers must wear face masks, at all times, when on site (see item 17.0 regarding face masks)

• Sanitising stations to be used before pupils enter building (fixed at key points across school)

• Year 6 teachers to be by playground doors to escort pupils through hall and up into classrooms swiftly.

• Year 6 will continue to enter the building through the front foyer, greeted by either a year 6 teacher or member of SLT. This reduces potential mixing of pupils/year group bubbles by travelling into the hall.

• Daily calls by member of SLT to parents if pupils arrive late/picked up late – compromising the school risk assessment – ‘two strike’ policy.

• Pupils are to be collected at end of day in playground using times above (staggered intervals). Parents will continue to observe the one-way system. Year groups will exit classes at times above and move to ‘zoned’ area of the playground with their class where they will be collected. Parents will be expected to observe social distancing when on school site and waiting in playground (this will be enforced by SLT who will assist parents with where to stand). End of day pick-up times will be as follows: o Year 3: 2:40 o Year 4: 2:50 o Year 5: 3:00

SLT to man gates every morning and be at key points on way system Class teachers to be at classroom doors for drop off, sanitising and morning greeting where possible and then visibly present and in the room during soft start Admin staff to keep a record of late pick up’s and drop off’s – ‘two strike’ policy Year 6 teachers to keep anti-bac wipes/cleaning agent with them in case of late pick up – cleaning common touch points near late collection Community Cohesion and Club leader (KG)

Updated 12-point system of controls: Prevention You must always: 1) Minimise contact with individuals who are required to self-isolate by ensuring they do not attend the school. 2) Ensure face coverings are used in recommended circumstances. 3) Ensure everyone is advised to clean their hands thoroughly and more often than usual. 4) Ensure good respiratory hygiene for everyone by promoting the ‘catch it, bin it, kill it’ approach. 5) Maintain enhanced cleaning, including cleaning frequently touched surfaces often, using standard products such as detergents. 6) Consider how to minimise contact across the site and maintain social distancing wherever possible. 7) Keep occupied spaces well ventilated. In specific circumstances: 8) Ensure individuals wear the appropriate personal protective equipment (PPE) where necessary. 9) Promote and engage in asymptomatic testing, where available. Response to any infection You must always: 10) Promote and engage with the NHS Test and Trace process. 11) Manage and report confirmed cases of coronavirus (COVID-19) amongst the school community. 12) Contain any outbreak by following local health protection team advice Measures for arriving at, and leaving the setting

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) Face masks worn by parents and carers when attending site (at all times) – rigor in monitoring this by SLT

o Year 6: 3:10

• These times will correlate with opening of after school clubs (see item 16.0 in RA below).

• If a pupil is not picked up from the playground (end of day) within their time slot (ie. the parent/carer is late), the pupil is to be brought back into the classroom. When the site is clear and safe to do so, the late parent/carer will go to the class and collect the child. For classes 4L and 4T, pickup will be by the classroom doors backing onto the garden. For Year 6, these children are to wait on the benches outside (weather permitting). In case of poor weather, these children wait in front foyer until collected and are brought back safely into the school. o Hand rails and common touch points are then

cleaned by Year 6 teachers by re-entrance to school and by doors near foyer once children are collected

o If a pupil has not been collected by a parent but the class teacher is running an after school club, the child that is late will attend the after school club until they are picked up (remaining with the teacher). If a parent continues to be late (happens twice or more) a senior leader will deal with this and remind parents of expectations.

• All children must be collected by a parent at end of day. Year 6 pupils are permitted to walk home alone (as of Autumn 2, 2020) via parental (written) consent. This will continue for rest of Spring term and into summer. o Pupils will not be permitted to take siblings home

with them. o Parents have a duty of care to ensure their children

go straight home and not mingle/loiter or compromise the fidelity of year group bubbles. If pupils are found doing this, they will forfeit the right to walk home alone. Parents have signed consenting to this.

• Older siblings can collect pupils (but must be aged 14+) but on the same premise – one sibling from the household to collect said pupil

Consider staggered starts or adjusting start and finish times to keep groups apart as they arrive and leave. Staggered start and finish times should not reduce the amount of overall teaching time. A staggered start may include: • condensing or staggering free periods or break time but retaining the same amount of teaching time • keeping the length of the day the same but starting and finishing later to avoid busy periods You should consider how to communicate any changes to parents. Remind them about the process that has been agreed for drop off and collection, including not to: • gather at the gates • come onto the site without an appointment

Pupils should limit the amount of equipment they bring into school each day, including essentials such as: • lunch boxes • hats and coats • books • stationery • mobile phones Bags are allowed.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) • Social distancing will be reinforced for parents/carers on

the school playground through the spray painting X’s and O’s on the playground – parents will be told (and expected) to remain on these markings and not cluster.

• Parents and staff should not be communicating with parents in person / on the playground within a distance of 2m. This is a clear danger point for staff. No parent is permitted near classroom entry doors for any reason other than to collect a pupil who may be collected late.

• See item 16.0 (After School Clubs) for pick-up information and times.

2.01 - Mixing of ‘Year Group Bubbles’: The After School Club Mixing of pupils between year groups within HTJ (different ‘bubbles’ mixing) Mixing of pupils between schools (Hilltop Infants and Hilltop Juniors) Social distancing guidelines not being followed and sharing of resources compromising hygiene Staff coming into contact with multiple groups of children / other staff (‘crossing over’ between bubbles) Sharing of toilets between ‘year group bubbles’

Staggered end of day for year group bubbles means that children will come to the club in smaller numbers meaning less foot traffic and crossing of groups. Fidelity of ‘year group bubbles’ to be maintained through key actions (see right) No resources to be shared across ‘year group bubbles’ 3 members of club staff on hand to facilitate the ‘picking up’ and registering of pupils Risk assessment shared with parents in advance of booking sessions – all club sessions are through booking system meaning club numbers are known at least 24

• After School Club will take place in the hall and outdoor spaces. The club will run almost exclusively outdoors but move indoors in case of poor weather and lack of available sunlight (ie. in winter months).

• Registration of pupils to occur in the hall daily.

• All children to sanitise/hand wash upon entry to the club

• All year groups to have their own ‘bubble table’ in the hall. The children are not to leave their table with all resources and layout for each year group bubble to be on tables.

• All children to have their own individual resource packs (like in their classrooms) that can be used when attending the club. These packs are to be cleaned and stored in cupboard in the kitchen.

• When registration is complete, year group bubbles can be accompanied outdoors to take part in activities once all year groups have been collected (no sooner than 3:15). There will need to be daily coordination with other school after school clubs on this so as to ensure the After School Club does not ‘mix’ between bubbles. Community Cohesion Lead (KG) to monitor this daily.

• All activities to be done in zoned areas of the playground, maintaining the integrity of year group bubbles. Ie. Year 3 have their zone, Year 4 have theirs, Year 2, etc… small group games/activities between these bubbles. Club staff to divide themselves up to supervise/engage with year group bubbles playing social distanced games (ie. Jermaine supervises KS1 pupils,

HOS and SLT to ensure club staff are on site well in advance, are aware of pupils attending with at least 24 hours notice Parallel Sports After School Club team Kim Gilchrist (Community Cohesion Lead) Suzanne Cullinane – SBM After School Club will be regularly monitored by SLT for ‘hands, face, space’ in line with these measures listed All staff (particularly those staff running clubs)

Wraparound provision and extra-curricular activity From 8 March, you should work to resume all your before and after-school educational activities and wraparound childcare for your pupils, where this provision is necessary to support parents to work, attend education and access medical care, and is as part of pupil’s wider education and training. We will amend the Health Protection (Coronavirus, Restrictions) (All Tiers) (England) Regulations 2020 to allow for this. Vulnerable children can attend these settings regardless of circumstance. You should advise parents that where they are accessing this provision for their children, that they must only be using this, where: • the provision is being offered as part of the school’s educational activities (including catch-up provision) • the provision is as part of their child’s efforts to obtain a regulated qualification or meet the entry requirements of an education institution • the use of the provision is reasonably necessary to support them to work, seek work, undertake education or training, attend a medical appointment or address a medical need or attend a support group You should also continue to work closely with any external wraparound providers which your pupils may use to try to keep children in the same bubble they are in during the school day, as far as possible. The guidance for providers who run community activities, holiday clubs, after-school clubs, tuition and other out-of-school provision for children may

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) Serving of food hygienically and safely (‘crossing between’ bubbles)

hours in advance (and can thus inform daily risk assessment and setting up of provision) Food will be served safely to all pupils (no pupils responsible for food prep/getting up to get snack) Children to be rigorously taught expectations for club – hygiene, sanitising and regular handwashing. Test and Trace active – electronic register held for at least 21 days to comply with Test and Trace system All club staff to wear face masks when supervising the club and engaging with pupils. Hall to continue to be well ventilated; use of outdoor spaces as much as possible.

Kudus KS2, Sam supports with food prep and those indoors, etc…)

• Resources not to be shared (ie. pencils etc…) between pupils. If playing ball games, these can be monitored and used but cleaning to be done rigorously (before and after use) and in between groups using them).

• Toilets to be shared (using playground toilets). Regular cleaning needs to be carried out in 15 minute intervals by club staff using appropriate cleaning materials (see cleaning schedule and guidelines – Appendix A)

• Managing around staggered end of day (pick up times):

• Year 3 (2:40 end): Children are collected from classrooms by club staff and brought to the hall. Children sit on ‘Year 3 table.’

• Year 4 (2:50 end): Children are collected from classrooms by club staff and brought to the hall. Children sit on ‘Year 4 table.’

• Year 5 (3:00 end): Children are collected from classrooms by club staff and brought to the hall. Children sat on ‘Year 5 table.’

• Year 6 (3:10 end): Class teachers ‘drop off’ children attending the club – these children sit at ‘Year 6 table’ and are registered by club lead.

• Pick up of critical key worker and vulnerable pupils from Infant school will need to mirror existing pick up routines.

• The following classrooms would be walking through the hall and potentially ‘crossing over’ between bubble groups (Year 6, 4L and 4T – 5 classes). To mitigate this risk, a clearly marked path for children leaving the hall is to be laid out for children (walking around the extreme perimeter of the hall) and well beyond the 2m social distancing for class 4T. 4L will exit the school via the back door of their class and Year 6 will continue to use the front foyer doors. The club children being sat on their own individual year group bubble tables will also help to mitigate this risk further.

• Staff: One member of staff stays in hall to register children as and when they are brought in by other club staff (staff B and C, ie. Jermaine & Kudus). Club staff B

help you to plan extra-curricular provision. Where parents are using external childcare providers or out of school extra-curricular activities for their children, you should also: • advise them to limit their use of multiple out-of-school settings providers, and to only use one out-of-school setting in addition to school as far as possible. • encourage them to check providers have put in place their own protective measures

6. Consider how to minimise contact across the site and maintain social distancing wherever possible: Minimising contacts and mixing between people reduces transmission of coronavirus (COVID-19). This is important in all contexts, and you must consider how to implement this. You must do everything possible to minimise contacts and mixing while delivering a broad and balanced curriculum. The overarching principle to apply is reducing the number of contacts between pupils and staff. This can be achieved through keeping groups separate (in ‘bubbles’) and through maintaining distance between individuals. These are not alternative options and both measures will help, but the balance between them will change depending on the: • pupil’s ability to distance • layout of the building • feasibility of keeping distinct groups separate while offering a broad curriculum How to group children: Consistent groups reduce the risk of transmission by limiting the number of pupils and staff in contact with each other to only those within the group. Maintaining distinct groups or ‘bubbles’ that do not mix makes it quicker and easier in the event of a positive case to identify those who may need to

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) collects pupils from Juniors as above, Club staff C collects infants from their staggered end of day slots (see Infant operational plan) and brings to HTJ hall from door leading out to playground by class 3B. Children walk up the Year 3 corridor and into the hall (there won’t be any foot traffic in this corridor at this time as all children exit site from their own classroom doors).

• Parent collection of children: All collection of pupils to take place through the HTJ main foyer. This pick up will need to be maintained as school club pick-ups will take place on the playground. Office/club staff meet parents behind glass hatch to request name of child being picked up, then to radio to club staff who then escort child around the outside of building (when outdoors) to green gates for collection. If indoors, go through main foyer. If collection is past 5:00 normal pick up procedure for after school club is in place (parents phone the club mobile).

• Only time pupils will mix between bubbles is when siblings are picked up by parents at the end of their club session. This will be a permissible action of course.

• School behaviour policy to be used (traffic light system) to ensure application of the rules (ie. children not getting up off the table to wander around/mix with bubbles).

• Parents are to be encouraged to use only one ‘out of school’ provider to minimise spread between pupil groups. All parents to be advised of this in writing before beginning of Autumn term (ie. pupils not using our breakfast club and then going to Whizz Kids after school)

• All tables wiped down using appropriate cleaning solution (disinfectant) as part of end of day routine. Tables stored ready for breakfast club following morning.

• School to adhere to Test and Trace system – electronic register of all pupils kept on file and held for a minimum of 21 days so as to comply with government Test and Trace system.

• Families encouraged to take part in weekly lateral flow testing as per updated guidance.

self-isolate and to keep that number as small as possible. When using larger groups, the other measures from the system of controls become even more important to minimise: • transmission risks • the numbers of pupils and staff who need to self-isolate Younger pupils and those with complex needs will not be able to maintain social distancing and it is acceptable for them not to distance within their group. Using small groups can: • restrict the normal operation of education • present educational and logistical challenges You will need to consider: • the cleaning and use of shared spaces, such as: playgrounds, boarding houses, dining halls, toilets • the provision of specialist teaching and therapies Assess your circumstances and try to implement ‘bubbles’ of an appropriate size to achieve the greatest reduction in contact and mixing. Make sure this will not affect the quality and breadth of teaching or access for support and specialist staff and therapists. Whatever the size of the group, they should be kept apart from other groups where possible. Encourage pupils to keep their distance within groups. Try to limit interaction, sharing of rooms and social spaces between groups as much as possible. Both the approaches of separating groups and maintaining distance are not ‘all or nothing’ options and will still bring benefits, even if partially implemented.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) • If a pupil is attending a school-based club (ie. football)

and then attending the After School Club for childcare, they will need to be escorted to the After School Club by the school club leader (ie. from the football club and to the After School Club). Fidelity to the year group bubble system must be maintained at all times.

2.02 - Mixing of ‘Year Group Bubbles’: Breakfast Club

Mixing of pupils between year groups within HTJ (different ‘bubbles’ mixing) Mixing of pupils between schools (Hilltop Infants and Hilltop Juniors) Social distancing guidelines not being followed and sharing of resources compromising hygiene Staff coming into contact with multiple groups of children / other staff (‘crossing over’ between bubbles) Sharing of toilets between ‘year group bubbles’ Serving of food hygienically and safely (‘crossing between’ bubbles)

Implementation and expectation of one-way system for parents dropping of pupils Member of breakfast club staff stood at front doorway to welcome parents and then guide them around one-way system Pupils to be escorted to hall to be sat on ‘year group bubble’ tables Booking system for places remains in place – all club numbers known at least 24 hours in advance All resources on individual tables and not shared. Children to have own individual resource packs Food is served to pupils (no child to get up to go get food) Toilets to be cleaned in 15-minute intervals

• Breakfast club to run from 7:30 to 8:30 daily. At 8:30 Junior pupils will be sent to their classes and/or escorted by a member of club staff as needed (possibly Year 3 to start). Infant pupils will be escorted down to the Infant school in line with their soft start, keeping to the fidelity of year group bubbles.

• Bookings for places for pupils must be made in advance (at least 24 hours) which then informs daily risk assessment. Club staff must always know which pupils will be attending the following morning (with 24 hours’ notice).

• Registration of pupils to be in the hall daily and carried out by club staff.

• 6 allocated ‘year group bubble’ tables to be set up at extreme distances in the hall (R, Y1, Y2, Y3, Y4, Y5, Y6 tables).

• As with after school club, behaviour system in place to ensure children abide by rules (not getting up and mixing with other ‘bubble’ tables)

• Individual resources on tables and individual pupil packs on tables to minimise risk of sharing resources between children

• Food to be served to pupils at maximum social distance (minimum of 2m between adults and pupils). Gloves to be worn when serving breakfast. Face masks to be worn by all club staff.

• Playground toilets to be used for these pupils and cleaned in regular 15-minute intervals

• Parents to queue using yellow lines 2m distances) at front entrance to school (footpath to HTJ via Hill Avenue) for drop-off time (those dropping off at 7:30 promptly). Social distancing to be strictly adhered to at all times (signage to remind).

Breakfast club staff (Diane F and Tracey Smith – Breakfast Club Lead) HOS and SLT to oversee SBM – bookings and ensuring numbers are shared in advance to form daily RA

All parents/carers and children (follow rules and expectations)

Wraparound provision and extra-curricular activity From 8 March, you should work to resume all your before and after-school educational activities and wraparound childcare for your pupils, where this provision is necessary to support parents to work, attend education and access medical care, and is as part of pupil’s wider education and training. We will amend the Health Protection (Coronavirus, Restrictions) (All Tiers) (England) Regulations 2020 to allow for this. Vulnerable children can attend these settings regardless of circumstance. You should advise parents that where they are accessing this provision for their children, that they must only be using this, where: • the provision is being offered as part of the school’s educational activities (including catch-up provision) • the provision is as part of their child’s efforts to obtain a regulated qualification or meet the entry requirements of an education institution • the use of the provision is reasonably necessary to support them to work, seek work, undertake education or training, attend a medical appointment or address a medical need or attend a support group You should also continue to work closely with any external wraparound providers which your pupils may use to try to keep children in the same bubble they are in during the school day, as far as possible. The guidance for providers who run community activities, holiday clubs, after-school clubs, tuition and other out-of-school provision for children may help you to plan extra-curricular provision. Where parents are using external childcare providers or out of school extra-curricular activities for their children, you should also: • advise them to limit their use of multiple out-of-school settings providers, and to only use one out-

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) (touch points, handles, etc…)

All club staff to wear face masks when supervising the club.

• Open drop-off times to run between 7:30 and 8:30. Parents enter site via footpath on Hill Avenue and drop children off through HTJ main foyer. They then follow one-way system to exit the site via Glencoe Drive.

• Member of club staff to wipe down common touch points that children have used including tables (Tracey and Diane) to move through the building (doors in corridors, etc…). Sanitising every 30 minutes, set to a timer as is practice across the school.

of-school setting in addition to school as far as possible. • encourage them to check providers have put in place their own protective measures

3.0 - Distancing: Break and lunch time – contact between mixing pupils, shared areas, and staff

Mixing of pupils between ‘year group bubbles’ Using same tables as other year group bubbles – crossing between groups of children Staff coming into contact with multiple ‘year group’ bubbles Serving of food hygienically – avoiding cluster points of pupils and staff Outdoor play and the risk of not being socially distanced Resources being used outdoors being shared amongst pupils

Year group bubbles on staggered lunches to ensure fidelity to social distancing / mixing of pupils All midday staff back on site and in school and organising safe play Deep cleans in between lunch sessions No shared resources / common touch points (ie. salad cart) Outdoor resources minimised and where they are used, regular cleaning to be part of daily procedure (see actions to the right) Monitoring of lunchtime by SLT to ensure rigour to risk assessment Sanitising and hygiene at the forefront – pupils to clean hands at

• HTJ hall will be used to serve food daily to all year groups.

• Children to handwash/sanitise upon entry to hall (beginning of lunch)

• Times of access into the hall for lunches on page 1 (see staggered daily times) but for ease of reference: o Year 3 – 11:30 – 11:50

▪ 11:50 – 12:00 – clean o Year 4 – 12:00 – 12:15

▪ 12:15 - 12:30 – clean o Year 5 – 12:30 – 12:45

▪ 12:45 – 1:00 – clean o Year 6: 1:00 – 1:15

▪ 1:15 – 1:30 – clean • Thorough clean of all table tops, seats and common

touch points in the hall in between each year group bubble lunch (see cleaning schedule Appendix A).

• To avoid mixing of adults (as much as possible) across year group bubbles, midday staff to continue to be allocated to specific year group bubbles for supervision. Midday staff to remain distant at all times with pupils and to only engage within a 2m distance if and when delivering first aid. o Joe Ride & Karen Rust: Year 3 and 4 o Carrie Heaney & Elicia Wisdom, supported by Jill

Gardner (Learning Mentor): Year 5 and 6

• Cleaning of playground toilets (sanitising common touch points ie. door handles and taps) to also be done in between lunch sessions above. Cleaning sign in sheets inside toilets to be signed off at these intervals (above) and monitored by SLT.

Kitchen staff Pupils Teaching and support staff Monitoring of lunch hall daily by SLT Midday staff

School meals We expect kitchens to be fully open and normal legal requirements will apply to the provision of food for pupils, including ensuring food meets the standards for school food in England. This includes for those eligible for: • benefits-related free school meals • universal infant free school meals School kitchens should follow the guidance for food businesses on coronavirus (COVID-19). You should also continue to provide free school meal support to pupils who are eligible for benefits-related free school meals and who are learning at home during term time. More information on providing school meals during the coronavirus (COVID-19) outbreak is available. Guidance for food businesses on coronavirus (updated 6th January, 2021) What you need to know about COVID-19 and food: Although it is very unlikely that COVID-19 is transmitted through food or food packaging, as a matter of good hygiene practice your staff should wash their hands frequently with soap and water for at least 20 seconds. This should be done routinely, including:

• before and after handling food

• before handling clean cutlery, dishes, glasses, or other items to be used

• after handling dirty or used items, such as collecting used dishes from customer tables

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) Common touch points (benches, pergolas, trim trail) Spreading of the virus between staff and pupils (including staff to staff and pupil to pupil)

‘sanitising stations’ upon entry into the hall for lunch and re-entry into the building at the end of lunch

• Children must sit at tables at all times upon entry into the hall unless they head straight to the queue for school dinners, supervised and/or guided by a member of staff. Class teachers are responsible for making sure that children are sat at tables. Kitchen staff will then call up children table by table to be served food.

• No salad cart option as this will remove a common touch point (where children choose themselves). If they want salad this will be served to them by a member of kitchen staff.

• All utensils and trays to be provided to children by a member of kitchen staff – no ‘collect your own’ so as to eliminate a common touch point.

• When children are finished eating they safely bring their tray, cup and cutlery up to cleaning station. All refuse to be disposed of using nominated bin system.

• Children then go outside by playground doors. Member of midday staff to be stationed here throughout lunch period to ensure minimum foot traffic (and groups clustering in toilets). Also to clean touch points (playground/toilet doors) as children move outside.

• When outdoors children are to stay within their year group bubbles. Collection of pupils by class teachers at end of lunch – children line up and enter school via own classroom doors. For year 6, pupils to enter school via playground doors. All children to visit sanitising station upon entry into the building.

• PE timetable to be reflective of these staggered lunches (no children returning in from lunch will ‘cross over’ into an active PE lesson in the hall)

• after touching high-contact surfaces, such as door handles

• when moving between different areas of the workplace

• after being in a public place

• after blowing your nose, coughing or sneezing. Coughs and sneezes should be caught in a tissue or the crook of your elbow

Food packaging should be handled in line with usual food safety practices and staff should continue to follow existing risk assessments and safe systems of working. Measures elsewhere: You should avoid large gatherings such as assemblies or collective worship with more than one group. When timetabling, groups should be kept apart and movement around the school kept to a minimum. While passing briefly in the corridor or playground is low risk, avoid creating busy corridors, entrances and exits. Consider staggered break times and lunch times. Make sure you allow time for cleaning surfaces in the dining hall between groups. You should also plan how shared staff spaces are set up and used to help staff to distance from each other. You should minimise the use of staff rooms, although staff must still have a break of a reasonable length during the day.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) • Resources cannot be shared between pupils without

being cleaned in between. Activities like football are permitted amongst small groups of pupils and will be managed by midday staff. Cleaning of the ball will occur in 5 minute intervals (see guidance on fomite transmission in notes). Resources will be cleaned between lunch sessions / year group bubbles as well following timetable above (pg. 1). Bucket of water with Milton sterilizer to continue to be used to clean shared resources as year groups interchange.

• Children should still be encouraged (and taught by staff) how to play socially distanced games / games that require minimal contact and use of resources. Activities like skipping can be completed but run with midday staff operating the skipping rope (so children do not come into contact with a common touch point via a shared resource). Activities/games with small resources (Lego, toy cars, board games, Jenga, etc… are not to be used).

• Pergolas and picnic benches can be used. Any flat (shiny/plastic surfaces) atop benches are to be cleaned in between lunch sessions by support/midday staff.

• Trim trail can also be used but touch points are to be sanitised in between lunch sessions.

• First Aid station to be set up outdoors for minor injuries (see First Aid Policy HTJ)

• Playgrounds to be monitored (‘play duty’) by a member of year group bubbles (when it’s break time) and at a safe distance by a member of SLT, sticking to the fidelity of year group bubbles as much as possible.

• Snack trolley to be delivered to each class before lunch to avoid a) close contact between masses of pupils at break (avoiding a cluster point) and b) to minimise the sharing of a resource (handling money) between groups of pupils. One member of kitchen staff to deliver tuck to each class following schedule above. Snack trolley menu to be readied in advance and shared at the beginning of each day.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) 4.0 – Distancing: Teaching and Learning – contact between pupils and staff Mixing of staff across ‘year group bubbles’ (PPA/Cover) Pupils coming into contact with more than one adult during a school day Staff using/sharing resources with pupils (ie. pupil books, science resources, etc…) Spreading of the virus between staff and pupils

As much as is possible, staff will only ever be in ‘contact’ with 30 pupils at one time (ie. a whole class) for any extended period. Class teachers must teach their own classes and not move between classes across a year group bubble if it can be avoided Class teachers must read and understand all items in this risk assessment NQTs will have experienced member of staff with them (timetabled well in advance) as continued support to implement the risk assessment and routines / expectations All pupil desks face the front and children never sat face to face Hygiene at the forefront at all times – individual learning packs for children and increased cleaning of tables / common touch points (see cleaning schedule Appendix A)

• All teachers to teach/remind children of expectations regarding hygiene and safety in the classroom.

• All pupils and staff must sanitise/handwash every 30 minutes (timer to be set in classrooms to remind all to do this).

• All pupils to exclusively use their own individual learning packs and to never share resources amongst each other / with the class teacher. In cases of PE or other curriculum areas, please see section in RA regarding resources/PE.

• Individual whiteboards to be used to enhance teaching and learning in the classroom – pupils able to share in the writing experience from a safe distance with their class teacher

• All teachers to maintain a distance of at least 2m from pupils. Teachers to remain at a height ‘above’ pupils when working with/offering support in the classroom

• Teachers to not touch pupil desks as much as possible

• All classrooms to have up to date Covid-19 folder with relevant documentation

• HSE visits have resulted in further guidance to schools on the importance of ventilated spaces and how they pose less risk to adults and pupils. It is important to ensure that all spaces remain well ventilated and that all staff know how to use/open windows, particularly high ones (ie. in hall). Doors to remain open as much as possible and pending suitable weather conditions. As a minimum, windows and doors must remain open at play and lunch to ventilate classrooms.

• All teaching and support staff to stick to school timetables/rotas for PPA and subject release. There cannot be a culture of ‘popping into the class next door’ to gather resources or speak to colleagues when children are in the building. Spring PPA timetable (see additional documentation) to reflect the fidelity of year group bubbles, with specific support staff/PPA staff allocated to year groups: o Sam D = Year 3 PPA and support o Karen R = Year 4 PPA and support/intervention o Jon B = Year 5 PPA and support/intervention o Louise T = Year 6 PPA and support/intervention

Class teachers and support staff working across (and in fidelity to) year group bubbles SLT to ensure risk assessment is maintained rigorously Where prolonged contact has been made in breach of this risk assessment (ie. two or more staff coming within 1m for a time longer than 1 minute) this will be subject to disciplinary procedures and dealt with by HOS/Exec. Head. See trust risk assessment for further guidance on ventilation

See also points in government guidance regarding ‘grouping of children’ – also included in notes above (see section 2.0) Curriculum: You should ensure that all pupils – particularly disadvantaged, SEND and vulnerable pupils – are given the support needed to make good progress. The key principles that underpin our advice on curriculum planning are as follows: • Education is not optional. All pupils receive a high-quality education that promotes their development and equips them with the knowledge and cultural capital they need to succeed in life. • The curriculum remains broad and ambitious. All pupils continue to be taught a wide range of subjects, maintaining their choices for further study and employment. Informed by these principles, you should meet the following key curriculum expectations: • Teach an ambitious and broad curriculum in all subjects. Where appropriate, teaching time should be prioritised to address the most significant gaps in pupils’ knowledge. You should ensure that curriculum planning is informed both by an assessment of pupils’ starting points and gaps in their knowledge, and an understanding of what is the most critical content for progression. To achieve this, you may need to make substantial modifications to your curriculum and should make effective use of regular formative assessment while avoiding the introduction of unnecessary tracking systems. You can use existing flexibilities to create time to cover the most important content in which pupils are not yet secure. Key Stages 1 and 2: For pupils in Key Stages 1 and 2, you are expected to prioritise identifying gaps and re-establishing

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) All staff to wear face masks when not directly teaching pupils in class (ie. when moving through the school/in communal areas)

• This system will be reviewed over the April term break in readiness for summer term and in line with case numbers/transmission of the virus.

• All classrooms are to be deep cleaned at the end of every day. This will be done by site supervisor as much as possible (using the misting spray) as well as cleaning staff.

• Binning system remains in place (using lidded, nominated bins and classroom bins emptied 3 times per day (break, lunch and end of day) into nominated bin).

• When being released by a PPA/covering teacher, class teacher is to clean their own work station (ie. teacher desk, whiteboard pen used, etc…) and other resources so as to safely protect the covering adult who follows

• Classroom resources: o Any resources that would need to be shared

between bubbles will need to be either a) thoroughly cleaned between uses using cleaning protocol or b) quarantined for 48 hours (72 in use of plastics)

o Children to be taught how to safely clean/sanitise equipment that will then be shared (ie. science resources, Chromebooks (see item 6.0 below), music resources, etc…

o Musical equipment involving bodily fluids (ie. recorders) are not to be used at this time

• Each bubble to have stock of wipes, sanitiser, soap and cleaning materials for use. This stock is to be checked daily by class teacher and then overseen by caretaker with a stock list to be checked and signed for daily. This will be monitored by HOS. o 7:30 – Dave P (caretaker) to check supplies in all

classes and note additions needed before start of school day

o 8:15 – class teacher to ensure that additions have been made and that kit is fully stocked. If not, office staff and/or site supervisor to be made aware

o 8:15 – as part of classroom set up stock is out and ready (ie. wipes on tables for children, etc…)

good progress in the essentials (phonics and reading, increasing vocabulary, writing and mathematics), identifying opportunities across the curriculum so they read widely, and developing their knowledge and vocabulary. You should ensure your curriculum offer remains broad, so that the majority of pupils are taught a full range of subjects over the year, including sciences, humanities, music and the arts, physical education and sport, religious education and, at Key Stage 2, languages. Music, dance and drama in school: You should continue teaching music, dance and drama as part of your school curriculum, especially as this builds pupils’ confidence and supports their wellbeing. There may, however, be an additional risk of infection in environments where singing, chanting, playing wind or brass instruments, dance or drama takes place. Singing, wind and brass instrument playing can be undertaken in line with this and other guidance, including guidance provided by the DCMS for professionals and non-professionals, available at working safely during coronavirus (COVID-19): performing arts. Minimising contact between individuals: The overarching objective should be to reduce the number of contacts amongst pupils, and between pupils and staff, including for rehearsal and performance. As set out in the system of controls, this can be achieved through keeping groups separate (in bubbles) and through maintaining social distance between individuals. These are not alternative options. Both measures will help, but the balance between them will change depending on the age of pupils, the layout of the building, and the feasibility of keeping groups separate from each other while offering a broad curriculum. If staff need to move between classes and year groups, they should try and keep their distance from pupils and other staff as much as they can, ideally 2 metres from other adults. You should take particular care in music, dance and drama lessons to observe social distancing where possible. This

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) o 12:00 – HOS monitors class set ups and signs

monitoring form with comments added o 12:00 – 1:00: Midday staff to check shared stock in

key areas (ie. hall) o 3:00: SLT (Head of Years) check base/class supplies

and sign monitoring sheet o 4:00: Cleaning staff dispose of waste in line with

protocol/deep clean room.

• All staff must remain mindful and vigilant to remain at least 2m apart and not engage in close contact with each other, including in prolonged conversation (any conversation that exceeds 1 minute). Failure to do so would classify a member of staff as a ‘contact’ in the incident of a positive case of Covid-19.

• Seating plans must be kept up to date and if/when there are any changes in these the HOS is to be notified immediately and be sent an up-to-date hard copy.

• It will be permissible for some staff, and only at the discretion of the Head of School, to work ‘across’ year group bubbles. Examples may include senior leaders working to support challenging behaviour/SEMH and this is deemed essential, or Drama lead (Jon B) working in the hall/outdoors (at a distance between pupils greater than 5m) to rehearse poetry/take part in drama related activities. In these cases it would be deemed beneficial to the pupils overall mental health and wellbeing – the rewards outweigh the risks.

may limit group activity in these subjects in terms of numbers in each group. It will also prevent physical correction by teachers and contact between pupils in dance and drama. Additionally, you should keep any background or accompanying music to levels which do not encourage teachers or other performers to raise their voices unduly. If possible, use microphones to reduce the need for shouting or prolonged periods of loud speaking or singing. If possible, do not share microphones. If they are shared, follow the guidance on handling equipment and instruments. Equipment: For individual and very frequently used equipment, such as pencils and pens, staff and pupils should have their own items. Classroom based resources, such as books and games, can be used and shared within the bubble. These should be cleaned regularly, along with all frequently touched surfaces. Resources that are shared between classes or bubbles, such as sports, arts, and science equipment should be cleaned frequently. When sharing equipment between different bubbles, you should either: • clean it before it is moved between bubbles • allow them to be left unused for a period of 48 hours (72 hours for plastics)

4.01 - Distancing: Marking, feedback and assessment – Contact between pupils and staff Sharing of resources between pupils and staff Close proximity of adults and children and risk to distancing

Children all have individual trays on desks that house their own resources, including their own books and named water bottles Children/staff not to ‘give out’ pupil books as part of daily classroom set up

In class support:

• Teachers to have a clipboard/whiteboard with them at all times in lesson

• Teachers to follow ‘live marking’ policy – when teachers have noticed basic skills errors or a part of the learning that needs addressing, teachers can (as a safe option) scribe on the whiteboard how to address. Pupils to then make changes in their books as and when needed (ie. adding a purple arrow to show intervention)

• Teachers to continue to use mini-plenaries to address whole class misconceptions.

• Children to self-assess work/questions as much as is possible (purple pen – ie. Maths answers, spellings, etc…)

All teaching and support staff Children

Measures within the classroom:

Maintaining a distance between people while inside and reducing the amount of time they are in face-to-face contact lowers the risk of transmission. … Ideally, adults should maintain 2 metre distance from each other and from children. We know that this is not always possible, particularly when working with pupils with complex needs, or those who need close contact care. Provide educational and care support for these pupils as normal, with other increased hygiene protocols in place to minimise the risk of transmission. Where possible, for example with older pupils with less complex needs who can self-regulate their behaviours

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) All staff to rigorously

maintain system of handwashing/sanitising when handling pupil books When children are speaking to children they do this ‘over the shoulder’ or from a minimum distance of 2m Use of Google Classroom (via our Chromebooks) as a way to write in lessons. Teachers can then ‘mark’ this work live as and when it is written All homework is to be posted online and used through Google Classroom platform (eliminating the need for a ‘homework’ book) Regular handwashing at transitions in the day (break and lunch) will help eliminate the risk of the virus spreading onto pupil books

• Teachers can give effective feedback in lessons by working in a pupils book if they need to. To do so, once modelling/whole class teaching is completed the class teacher will wash their hands in the class sink / use hand sanitiser before engaging with pupils books. Hilltop policy for marking/engaging with books will be that teaching staff will wash/sanitise hands before and after handling any and all pupil books. This is applicable for any monitoring that may also be carried out by school leaders.

• Google Classroom, and children ‘turning in work’ live in lessons to be used as a teaching tool where possible to minimise the risk and contact between pupils and teachers

After School Assessment for Learning:

• If there are pupils books/learning that needs to be reviewed at the end of a lesson, handwashing and sanitising protocols remain in place (handwash before and after touching pupils books/writing in pupils books).

• Expectation remains that distanced marking is a) not particularly effective for pupil progress but b) may need to be used as a strategy to address misconceptions (ie. basic skills) for those pupils who may not have been seen by a teacher in a lesson

• As part of ‘catch up curriculum,’ early morning work (extended now due to soft start) to focus on core knowledge retrieval and basic skills “re-establishing good routines in the essentials” (as per government guidance).

Book monitoring (by year group, subject lead or SLT):

• Pupil books to be kept apart by class and not grouped

• Handwashing and sanitising protocols remain in place and observed when viewing children’s books (ie. sanitise before and after viewing books and doing any monitoring). All staff to be vigilant about touching pupil books and then touching surfaces or themselves (touching face, ingesting food, chewing on a pen, etc…)

• If comparing books across a year group (ie. for moderation) high state of alert for cross-contamination

without distress, they should also be supported to maintain distance and not touch staff and their peers. This will not be possible for the youngest children, and some children and young people with complex needs. It may also not be feasible where space does not allow. Doing this where you can, even some of the time, will help. When staff and pupils cannot maintain distancing, the risk can be reduced by keeping pupils in the smaller, class-sized groups. You should make small adaptations to the classroom to support distancing where possible. That should include seating pupils side by side and facing forwards, rather 18 than face-to-face or side on. It might also include moving unnecessary furniture out of the classroom to make more space.

6. Consider how to minimise contact across the site and maintain social distancing wherever possible:

Pupils and teachers can take books and other shared resources home, although unnecessary sharing should be avoided. Similar rules on hand cleaning, cleaning of the resources and rotation should apply to these resources.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) of books. Again, rigorous handwashing and sanitising protocols in place.

• Pupil books can be taken home or off site but this should be avoided as much as possible (it is not a requirement for teachers to do so, and where they can, marking and feedback should happen, as per policy, ‘live’ in lessons or immediately after school.

• Every Child, Every Day reading initiative to be reinstated. Pupils can and should be taking reading books home and recording/engaging with their reading records. Class teachers

4.02 – Distancing: Support and Intervention – staff mixing between bubbles Staff crossing between ‘year group bubbles’ and exposure to multiple groups of children Children crossing over ‘year group bubbles’ to work with each other (compromising the fidelity of bubbles) Rooms being used to house multiple ‘year group bubbles’ – common touch points External teachers visiting to work/model lessons (ie. LPs, DOLS or outside visitors)

All adults to stick strictly to timetables and PPA rota (covering staff) – See Spring 2 PPA timetable Timetables designed to ensure no adults ‘crossing over’ year group bubbles Safe spaces to be used in the school to support group work / intervention Rigorous cleaning and sanitising procedures in place All outside staff to be shown/walked through site and full risk assessment – knowing expectations and all key actions, knowing procedures and only at discretion of Head of School

• Culture of ‘popping in’ to the class next door to get resources/ask questions needs to happen with little to no frequency as it goes against risk assessment and the most ideal safety measures. All teachers to be prepared to teach all lessons and have no need to gather resources mid-morning (which is good practice anyways).

• Collection of printing materials to be tightly managed – teachers have designated printing stations to collect resources/materials

• All teaching staff to maintain social distancing from pupils (minimum distance of 2m). Teach/engage with pupils from a heightened position (never face to face)

• Engaging with pupil books for assessment & feedback routines to be followed (see item 4.01 above).

• Resources need to stay in classrooms and not be brought from room to room (ie. music instruments that would be shared by pupils). If resources are needed for an afternoon/morning of cover, they are to be thoroughly cleaned before exchanging between ‘year group bubbles’ (see notes right).

• Spring PPA timetable (see additional documentation) to reflect the fidelity of year group bubbles, with specific support staff/PPA staff allocated to year groups:

o Sam D = Year 3 PPA and support o Karen R = Year 4 PPA and support/intervention o Jon B = Year 5 PPA and support/intervention o Louise T = Year 6 PPA and support/intervention

Intervention and supporting individual/groups of pupils:

All support and intervention staff Monitored by SLT (including SENCO) and HOS

See measures within the classroom (section 4.01 above)

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) All visitors reminded (on letterhead/emails prior to visit) that if they are displaying any symptoms they are not to enter any school

• Support staff to rigorously stick to own individual timetables where support for specific pupils/groups is clearly set out. Support staff (for remainder of Spring term) allocated as follows:

o Vena = Year 3 support o Joe R = Year 4 support o Sarah = Year 5 support o Louise T = Year 6 support o This will be reviewed over the April term break

in readiness for summer term and in line with case numbers.

• When collecting pupils from class to take part in support/intervention groups this is to happen via the main classroom door (support staff not to enter the room if at all possible)

• Intervention and groups to run in well ventilated areas (blue and yellow tables in corridor outside museum display and/or library). D&T room can also be used (ie. Life Skills) but door and windows must be kept open to ensure full ventilation. Intervention and support groups can only run in fidelity to year group bubbles and be clearly timetabled.

• Library can be used as a space to house intervention, but this is to be clearly timetabled and primarily used by Year 6 (LT).

• In class support for pupils can occur but staff must maintain a distance from pupils of 2m and not be front facing (working side to side or from a height whenever possible).

• Support staff to hand wash/sanitise hands at point of entry and exit into classrooms before and after working with pupils

• It is recognised that key adults from our pastoral team (Ie. KWR, JG, VH) may need to continue to work 1-1 with specific pupils for a variety of reasons (SEMH, SEND, etc…). In these instances, the library and/or rainbow room will be allocated to these staff to use if and when needed and these procedures must be followed. If at all possible (and as much as possible) outdoor spaces should be used, particularly the garden (fire pit area) for these sessions:

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) o Pupils will only ever be in these rooms on a 1-1

or small group basis, with the integrity of our bubble system never compromised

o These rooms will have their own cleaning stock that must remain in these rooms at all time. Other cleaning procedures, including the checking of this stock, will be maintained.

o All surfaces and touch points must be wiped down before and after any session with pupils. When sessions are finished, signage that says ‘Do Not Enter’ must be placed back on doors/nearby classroom

o All staff are clear that when a room is in use, it is not to be entered.

o Rooms must always be well ventilated when in use.

o Cleaners to be made aware that these rooms are in use and they are to be added to the daily deep-cleaning schedule

o Adults (KWR, JG, VH) must always wear facemasks when in room or a visor (if working directly with pupils)

o Only ever one member of staff in these spaces when working with pupils

• Rooms that are used to house intervention and support (library and D&T) to be wiped and cleaned – all common touch points ie. tables, chairs, and other touched surfaces before and after use and be clearly timetabled.

• Life Skills program to not compromise integrity of year group bubbles – when children are removed to take part, they stay as a year group (so no mixing of pupils across year group bubbles)

• Rainbow room to only ever have one member of staff in it at all times. This may mean a timetable will need to be put in place, including working remotely on some days, for members of the pastoral team.

5.0 – Hygiene: Reading books and reading records / whole class reading (sharing

Increased handwashing and sanitising before and after reading records are

• Access to texts not to be restricted for pupils as it is recognised that reading is an integral part of a child’s learning, development and access to the curriculum

• Whole class texts are to be read aloud by class teacher (daily reads as well as core English texts). As much as

Andy (IT) – ensuring visualisers are installed, in use and fit for purpose

Key Stages 1 and 2: For pupils in Key Stages 1 and 2, you are expected to prioritise identifying gaps and re-establishing

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) resources between pupils and staff) Sharing of resources amongst and between pupils and staff - risk of spreading the virus through fomites

viewed/handled by teachers Reading books to be ‘quarantined’ for 48-72 hours to ‘detox’ and eliminate spread Reading books to be stored individually when in use (in children’s trays)

possible, these books are to be shared visually with children using a visualiser (in each classroom).

• Reading books can and should be used by pupils but will need to be cleaned after use. If a child chooses a book from the reading corner, this is then stored on the children’s desk in their individual tray.

• When a book is to be ‘returned’ to the reading corner once a child has finished reading it, it will be placed in a ‘quarantine’ box for 48 hours (72 if a plastic cover).

• Reading diaries can be used by all adults but handwashing and sanitising is to occur before and after handling pupils reading records (see item 4.01 on feedback & assessment – handling pupil books).

• Every Child, Every Day reading initiative to be reinstated with rigour, recognising the significant impact that Covid-19 and lockdown has placed on pupils reading and development within this important subject

• Allocated member of support staff (Karen R) to reconvene role as school librarian.

Pupils and parents All teaching staff Library manager (KR) English Lead (DL)

good progress in the essentials (phonics and reading, increasing vocabulary, writing and mathematics), identifying opportunities across the curriculum so they read widely, and developing their knowledge and vocabulary.

5.01 - Hygiene and distancing: Use of the library Children using the same physical space as another ‘year group bubble’ Staff coming into contact with common touch points / used surfaces that other children have touched outside of their own bubble Children handling multiple resources (ie. books on shelves) and thus (potentially) spreading the virus

Library to be timetabled which is then strictly adhered to Library can be used by staff to run small groups and interventions (see item 4.02 above) with cleaning measures in place; primarily used for Year 6 intervention and support (LT) Teachers can use library to restock their own class libraries – Library manager (KR) to assist with this so the library does not become a cluster point for adults

• Library is to be used as a space to run support and intervention groups (see item 4.02 above) with rigorous cleaning in between sessions. Door handles, surfaces (ie tables and countertops) must be cleaned before and after exit/entrance into the room. Same rules apply as if in a classroom regarding sharing of resources (see point 4.0). Fidelity to year group bubbles must be maintained.

• Only year 6 clubs will be allowed to use this space for after school clubs.

• Class teachers can select books, in tandem with Library manager (KR) to ‘top up’ their own reading corners at beginning and end of day, wiping down any touch points and surfaces (ie. door handles, shelves, etc…)

Additional safety measures detailed below will mean that the library can and will be used, starting 8th March, by groups of pupils up to and including a whole class at a time);

• Library Manager (Karen Rattray) to design a timetable whereby classes can visit the library. This will be permitted starting in Summer 1 and in line with a review of whole school Covid-19 procedures and case numbers. This will ensure that if contract tracing needs to occur,

Jon B (Music and Drama Lead) Karen R (Library Manager) SLT All staff and pupils (when using the Library)

Maintain enhanced cleaning, including cleaning frequently touched surfaces often, using standard products, such as detergents: In line with the risk assessment and timetabling of the day, put in place and maintain an enhanced cleaning schedule. This should include: • more frequent cleaning of rooms or shared areas that are used by different groups • frequently touched surfaces being cleaned more often than normal • cleaning toilets regularly • encouraging pupils to wash their hands thoroughly after using the toilet • if your site allows it, allocating different groups their own toilet blocks

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021)

Library can now be safely used by pupils, by class, but adhere to all safety measures (right) Deep clean of library done daily (at end of day, using mister) and also at midday (completed by a member of support/admin staff)

we know when and where what pupils/staff have been in that room.

• An internal hand sanitiser is to be fixed to the outside of the library. It is a requirement that all pupils and staff who enter the library must fully sanitise their hands before and after using the room.

• Class teachers/school staff must always accompany pupils who are using the library. These staff must use the cleaning supplies within to wipe common touch points used (tables, chairs, counters, etc…) after use.

• Both library doors are to remain open at all times (ensuring that the room is properly ventilated).

• Library continues to be ‘deep cleaned’ daily by school cleaning staff (overseen by site supervisor).

5.02 – Hygiene and distancing: Use of the Art & DT Room Children using the same space as another ‘year group bubble’ Staff coming into contact with common touch points / using surfaces that other children have touched outside of their own bubble Children handling resources (and sharing) across the bubble

Art & DT room to be timetabled and only used by specific groups at specific times in the day (see timetable) Art & DT room to be used by (in the current climate) small groups and interventions with cleaning measures (4.02) above and in keeping with year group bubbles Any additional adults using this room (ie. course – First Aid, or other visitors please see measures outlined in point 11.0)

• Art & DT room does house a printer that is used in the mornings and at the end of the day for printing of resources (by teachers and support staff). This can be used safely by small groups of staff who remain socially distant while in that room, with no more than 1 adult in the room at one time. Door handles and touch points are to be cleaned between uses as well and when entering/exiting the room. This printer is for the exclusive use by Year 3 and 4 teachers.

• Art & DT room is used by our learning mentor (JG) to do Special Yoga for key pupils at the following times. Again, door handles and touch points are to be cleaned before and after use and these times are not to be altered.

Mon Tues Wed Thurs Fri Yr 3 to 8:40

– 9:00 Yr 4 8:50 to

9:15 Yr 6 9:10 to

9:35 Yr 5 9:00 to

9:25 x

• Additional visitors are to be timetabled in advance (ie. builders/contractors carrying out work, courses – ie. First Aid) with at least one weeks’ notice (please see section 11.0 re: visitors on site).

• If classes are to use the Art & DT room this is to be done with at least 24 hour’s notice so as to ensure no conflicts with the above (yoga, interventions, visitors, etc…). This must coincide with PPA timetable and intervention timetables.

• Art & DT room to have it’s own cleaning supplies and checklist, monitored by SLT.

All staff Any site visitors

Maintain enhanced cleaning, including cleaning frequently touched surfaces often, using standard products, such as detergents: In line with the risk assessment and timetabling of the day, put in place and maintain an enhanced cleaning schedule. This should include: • more frequent cleaning of rooms or shared areas that are used by different groups • frequently touched surfaces being cleaned more often than normal • cleaning toilets regularly • encouraging pupils to wash their hands thoroughly after using the toilet • if your site allows it, allocating different groups their own toilet blocks

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) 6.0 - Online Learning when in school: Use of Google Chromebooks – using shared resources Children sharing common resource across the school (Chromebooks) and thus (potentially) spreading virus Staff handling resources used by multiple children (common touch points) Children not having access to technology and unable to take part in online learning if self-isolating

Timetable of Chromebooks to be used (signed in and out) and monitored by Computing lead. Cleaning of individual Chromebooks to be carried out by children and staff Children accessing online learning as much as possible (homework and in cases of self-isolation)

• All Chromebooks to be wiped by pupils using classroom cleaning supplies (disinfectant and blue J clothes) and left on individual tables. Chromebook trolleys to be allocated in accordance with year group bubbles – each year group to have it’s own trolley, with no sharing in across year group bubbles

• Children to be taught routines and expectations for wiping down individual machines

• Class teachers to then take individual Chromebooks and store them back in trolleys – no child should ever need to touch the trolleys. The touch points on the trolley are then wiped down with disinfectant by class teacher/member of staff before being then shared/used by another class/year group bubble.

Accessing online learning:

• Google Classroom to continue to be used as the platform to support online learning, both in class and for homework (there will be no homework books and all children encouraged to use GC to complete their homework).

• If a child is self-isolating (10 days in the household) they are expected to engage in learning via Google Classroom. Class teachers will need to post work/engage with said pupil during this period.

• If a pupil cannot access technology from home (when self-isolating) the school will a) individually troubleshoot and assess the situation to provide as much support as possible and/or b) provide said child with a Chromebook that can be used to support learning

• See separate Appendix B (Using Google Meet) below

• As engaging with online learning daily is now a legal requirement for all pupils, a very clear and comprehensive

• Recognition now that pupils have spent a considerable amount of time using screens this academic year; they should be used only to support and enhance the curriculum where needed (ie. exclusively when delivering a Computing lesson)

Class teachers Pupils Computing Lead (BC)

Classroom based resources, such as books and games, can be used and shared within the bubble. These should be cleaned regularly, along with all frequently touched surfaces. Resources that are shared between classes or bubbles, such as sports, arts, and science equipment should be cleaned frequently. When sharing equipment between different bubbles, you should either: • clean it before it is moved between bubbles • allow them to be left unused for a period of 48 hours (72 hours for plastics)

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) 7.0 - Distancing and Hygiene: Physical Education (PE) Social distancing between pupils in classes Close contact between staff and pupils (compromising the 2m distance) Transmission of the disease heightened during physical state (heavy breathing, respiration and droplets) Sharing of resources

All PE lessons to be timetabled and taught strictly within these times All staff (teachers teaching PE lessons) to ensure social distancing and rigorous hygiene measures/procedures in place Children reminded of expectations of a safe PE lesson and these are maintained Cleaning of (shared) resources

• PE lead to timetable lessons to ensure use of outdoor and indoor spaces and bubble groups do not mix/come into contact.

• Indoor PE lessons to occur at the following times (where

there will be no traffic in the hall and thus ‘crossing over’ of pupils) (see also timetable above): o 9:10 to 10:15 o 1:35 to 2:40

• Resources can be shared within a PE lesson (ie. tennis balls, footballs, etc…) and as per guidance for public on return of sport (see right) hands must be washed before and after use by all pupils (ie. using sanitising stations upon re-entry into school building).

• Children should be encouraged to be as socially distanced as possible during PE lessons.

• Avoidance of contact sports

• Staff to maintain distance of 2m from pupils at all times

• PE kits to be brought into school at the beginning of the week and taken home at the end for washing/return.

PE lead All staff Pupils

Physical activity in schools: You [schools] have the flexibility to decide how physical education, sport and physical activity will be provided while following the measures in your system of controls. Pupils should be kept in consistent groups, sports equipment thoroughly cleaned between each use by different individual groups. You can hold PE lessons indoors, including those that involve activities related to team sports, for example practising specific techniques, within your own system of controls. For sport provision, outdoor sports should be prioritised where possible, and large indoor spaces used where it is not, maximising natural ventilation flows (through opening windows and doors or using air conditioning systems wherever possible), distancing between pupils, and paying scrupulous attention to cleaning and hygiene. This is particularly important in a sport setting because of the way in which people breathe during exercise. You can work with external coaches, clubs and organisations for curricular and extra-curricular activities. You must be satisfied that it is safe to do. Activities such as active miles, making break times and lessons active and encouraging active travel can help pupils to be physically active while encouraging physical distancing.

8.0 - Children attending alternative provision – crossing over between sites/bubbles Children coming in contact with multiple staff from other settings / other pupils and thus ‘super spreaders’ of the virus

12 hour gap between sessions from alternative provision (Atrium) and attending our site – only two pupils who will be using this provision Hand washing / sanitising protocols

• Children on entry to Hilltop to use hand sanitiser / hand wash as well as on exit

• Individual learning packs to be used by these pupils to help mitigate risk

• Adult support at key times of day (play and lunch) to monitor behaviour and help eliminate risk of ‘super spreading’ amongst larger groups of pupils

• Expectation for safety and hygiene at alternative provision (HTJ to review/share Atrium risk assessment)

• Alternative Provisions to comply with NHS Test and Trace and to record contact information (which is

Pastoral team (including Learning Mentor Jill G) Class teachers

When working through the system of controls, AP settings should take steps to minimise social contact and mixing as far as is practicable. All AP settings, especially larger AP schools, should consider whether pupils can be placed into smaller groups and still receive a broad and balanced curriculum. Due to the smaller size of many AP settings, and because AP settings are not typically organised by year groups, AP settings may wish to adopt whole school bubbles as part of their system of controls.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) Test and Trace system being used – electronic registers stored for 21 days to comply

already on file) and share this with host school should there be a confirmed case of Covid.

9.0 – Distancing: CPD and Staff room Cluster points for staff across the school – potentially easier spread of the virus amongst adults if in close proximity

All weekly CPD to be done either remotely via MS Teams, outdoors if possible or in large spaces where minimum distance between adults of 2m occurs

• Weekly staff meetings (after school) to be done remotely using MS Teams where possible or take place outdoors.

• No sharing of resources between staff (ie. sharing marker pens to work on sugar paper), sharing of pens, etc…

• Staff room to be used solely as a workstation for individuals as per PPA timetable – it is not a ‘break room’ or space for staff to congregate. It may be used to prepare hot drinks as a courtesy to other staff; this will be done by a designated member of staff. This will be reviewed over the April term break in readiness for summer term and in line with cases.

• All printing and photocopying to be done before and after school and using designated printers (years 3 & 4 = DT room, Years 5 & 6 = staff room). Staff must use discretion and not ‘mingle’ at copy stations. There should never be more than 1 member of staff at a printer. If staff need to use the Konica machine for special circumstances, this can be done in liaison with admin team.

• All copiers must be wiped down using sanitier/anti-bac wipes before and after use by all staff.

• There is to be no shared crockery via the staff room.

• No staff are to be permitted to leave the school site during the day (ie. lunches) as this increases the likelihood of mixing between settings (ie. members of the community who are off site mixing with our school staff). Lunches will be provided for free to those staff who would go off site if they order before 9:30 am.

All staff

System of controls: Prevention: You must always: 1) Minimise contact with individuals who are required to self-isolate by ensuring they do not attend the school. 2) Ensure face coverings are used in recommended circumstances. 3) Ensure everyone is advised to clean their hands thoroughly and more often than usual. 4) Ensure good respiratory hygiene for everyone by promoting the ‘catch it, bin it, kill it’ approach. 5) Maintain enhanced cleaning, including cleaning frequently touched surfaces often, using standard products such as detergents. 6) Consider how to minimise contact across the site and maintain social distancing wherever possible. 7) Keep occupied spaces well ventilated. You should also plan how shared staff spaces are set up and used to help staff to distance from each other. You should minimise the use of staff rooms, although staff must still have a break of a reasonable length during the day

10.0 - Distancing and Hygiene: Educational visits – safety in wider public

Educational visits to be assessed on an individual basis by HOS and EV coordinator Only local visits will be permitted (ie. Memorial

• Educational visits will be considered and risk assessed on an individual basis. Visits to local areas (ie. the Memorial Park) will be considered and risk assessed accordingly.

• Forest Schools carries it’s own risk assessment (see documentation). This will be delivered in

EV coordinator (KG) HOS Pupils and class teachers (who attend visits)

Educational visits: We advise against all educational visits at this time. This advice will be kept under review.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) Pupils coming into contact with general public Pupils and staff coming into contact with numerous touch points Crossing over of ‘bubble’ groups Lack of social distancing Access to cleaning materials First Aid and medical procedures being carried out safely

Park) and will follow our strict guidance

Spring/summer terms as it positively impacts pupils wellbeing and SEMH needs.

• EV’s to not compromise fidelity to year group bubbles, including adults who accompany visits for support in line with risk assessments.

• Only local visits will be considered and visits that require no use of coaches/alternative travel arrangements. All educational visits will be carried out via walking.

• Where and as much as possible, visits will be supervised by school staff only (ie. no parent volunteers/helpers) so as to further mitigate the risk of spreading the virus to a wider group/amongst pupils. Staffing ratios must be adequate to ensure safety of all pupils.

• Risk assessments for visits must be carried out by senior staff and class teachers at least 2 weeks before the visit is due to take place. These visits must ensure that the site is Covid-19 secure and safety measures are in place (easy access to hand sanitising, assessing common touch points, no contact with additional groups/adults, access to toilets and how these will be used, provision for lunch, etc…).

• Only after a risk assessment has been fully reviewed by a member of SLT on Evolve will a visit be permitted to take place and at this point parents will be made aware (ie. letters sent out).

11.0 – Hygiene: Parents (or other visitors) attending site – contaminating site Risks include: - contamination of site - Contact with school staff - Contact with pupils and breaching ‘year group bubbles’ - Lack of adherence to social distancing - spreading virus via contact to own child

All medical procedures are to take place in the toilets outside staff room. Parents attending these toilets will need to adhere to one-way system that exits around offices and staff room Any meetings will be risk assessed on an individual basis (ie. meetings with social workers, parents as needed, Ed Psych, etc…) but all meetings are

Reasons for parents on site could include:

• To administer a medical or otherwise routine procedure to requires a parent to do so

• To administer medicine

• To pick up for an appointment (as agreed with advanced noticed – HOS to be notified) or to pick up to take to GP/Hospital in case of sickness or first aid

• To pick up child for suspected case of Covid-19 following isolation

• Parents to adhere to one-way system around offices to administer any procedures.

• Member of admin staff to wipe down touch points (doors, handles, sinks, etc… after toilet is used to administer procedure)

• Any medicines that parents need to administer will take place in front foyer. Office staff to oversee this is done

All parents Admin staff SLT to monitor/be aware of any visitors with at least 24 hours notice (unless an emergency)

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) Visitors may range and could include: - School photographers (ie. Kittle) - trust staff - interviews (shortlisted candidates for teaching positions) - builders/contractors - health visitors (ie. immunisations) - police/social workers (emergency - reading volunteers - contractors/builders

encouraged to be done remotely if at all possible, including interviews NHS Test and Trace system to be adhered to (including filling in form – see right). No visitors allowed on site who are displaying any Covid-19 symptoms. Information about lateral flow testing of visitors should be requested and gathered if at all possible. All visitors must have masks on at all times. Strict social distancing must be adhered between adults. No visitor is allowed to come in close contact (within 2m) to a pupil.

safely stood behind glass doors of hatch, ensuring parents leave site safely (exit via Glencoe) and pupils return to class safely.

• Parents must arrange a time with admin staff to deliver medicines with as much notice as possible.

• Parents must hand sanitise upon entry to site

• All visitor information to be recorded daily in case of parent attending site and in order to comply with NHS Test and Trace system

• School Nurses (and other healthcare visitors) can attend site to administer necessary procedures. Visitor protocol to be adhered to (sign in, reminder if symptoms to not enter site, use of single toilet, following all handwashing/sanitising protocol, etc…)

• Social workers may be admitted to site for urgent cases and will be subject to the measures contained within this risk assessment.

• Contractors or other external workers, if needed to attend site, to do so outside of school pupil hours (not between the hours of 8:30 and 4:00) unless their visit is solely outside (and even then, it will be encouraged to take place before or after these hours. All contractors will be subject to normal visitor procedures (DBS, etc…) and must be accompanied by the site supervisor and/or facilities manager for the Trust.

Reading volunteers: The school will open up to reading volunteers in Autumn 2. All volunteers must:

• Read, in full, this risk assessment and actively seek to ask questions/understand it in its entirety.

• Wash hands and sanitise upon arrival.

• Be assigned to work to a year group and to work within the fidelity of our ‘year group’ bubbles

• Fill out the track and trace form daily when on site

• Be escorted to a specific location when reading with a pupil that is specific to the year group they are visiting (ie. yr 6 landing for year 6, blue/yellow tables for year 4/5, etc…)

• Reading spaces used to be well ventilated (ie. large, open areas of the school).

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) • Volunteers should never sit face-to-face with a pupil and

if possible sit at a height.

• Volunteers must sanitise hands before and after touching a pupil’s reading record and writing a comment. They will be provided a bottle of sanitiser to do so upon entry into the school each time they visit.

• Reading volunteers must be known to the school and normal safeguarding procedures apply. Not applicable at the current moment – this will be revisited for the summer term.

No volunteers or visitors to the site will be permitted inside the building if they are demonstrating/visibly showing any Covid-19 related symptoms.

12.0 – First Aid: Exposure to potential Covid-19 Mixing of pupils between year groups Contact with pupils (possibly Covid-19); mixing pupils in the office if awaiting or receiving First Aid Protection for staff

More than one First Aid trained person on site at all times, following rota where needed First Aid, where possible, to be administered outdoors (break and lunch) and outside classrooms if there is a need Pupils receiving First Aid via the school office to be sat 2m apart at all times

• If a child needs first aid (is unwell) and needs to come down to the office to treated, they are to receive first aid by a qualified member of staff. Protocol is to have children set apart by a minimum distance of 2m. Children attending the office for First Aid must be an extreme case and only in case of emergency (so as to reduce frequency of pupils a) moving down corridors in the school and b) number of children in the office coming into contact with each other / staff).

• Hygiene procedures must be followed ie. hand washing, sanitising, etc… before and after supporting pupils in need

• PPE can be worn to treat pupils requiring First Aid (see Trust risk assessment). This includes gloves, face mask and visor.

• See HEARTS risk assessment for further information regarding administering First Aid

First Aid staff Admin Children

13.0 – Infection: Response to any confirmed Covid-19 infection Risks include: - Covid-19 itself and symptoms (including hospitalisation/death)

Engage with the NHS Test and Trace process at all times and immediately (see notes far right) Use of ‘year group sized bubbles’ to ensure

• Minimise contact with individuals who are unwell by ensuring those with Covid-19 symptoms, or symptoms in the household, do not attend school

• Staff and other visiting adults must not attend school sight if showing Covid-19 symptoms (poster up in front foyer to remind visitors of this)

• Staff to continue to follow lateral flow testing rota and be tested twice a week

First Aid staff HOS overseeing school’s response to positive (confirmed) cases – liaising with families and PHE

System of controls - response to any infection: Promote and engage with the NHS Test and Trace process: Staff members, parents and carers will need to: • book a test if they or their child has symptoms - the main symptoms are: - a high temperature - a new continuous cough - a loss or change to your sense of smell or taste • self-isolate immediately and not come to school if: - they develop symptoms - they have been in close contact with someone who

tests positive for coronavirus (COVID-19)

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) - ‘shutting down’ of year groups/bubbles - Closing of parts/whole school - Infection amongst staff / lack of staff physically needed to teach pupils and/or run school effectively - infection/outbreak leading and/or spreading to wider community - lack of access to education and ‘loss of learning’ for pupils - SEMH impact for pupils having to isolate/handle positive Covid-19 infection

groupings are tightly controlled Following all additional measures as set out in this risk assessment (ie. use of common rooms (staffroom, offices, school hall) Regular consultation with Public Health England via local health protection team at all times to mitigate risks

• All Hilltop families to continue to be encouraged to take part in lateral flow testing – these tests can be accessed via https://www.gov.uk/guidance/rapid-lateral-flow-testing-for-households-and-bubbles-of-school-pupils-and-staff?utm_source=1%20March%202021%20C19&utm_medium=Daily%20Email%20C19&utm_campaign=DfE%20C19 to help detect asymptomatic cases and further mitigate spread

• Positive cases of Covid-19 must isolate for a minimum of 10 days (including siblings from the same household).

• Parents/carers to be reminded not to attend site if showing symptoms and all parents will be strongly encouraged to be tested. If a parent is showing symptoms and the school is made aware, all children in the house are to be tested

• If a child becomes unwell during the day with a cough or high temperature, or a loss/change in smell/taste, they must be quarantined in Covid-19 first aid area with full ventilation (window open) (Phase Lead Office) and collected immediately. Before re-entry to school, said child must obtain a Covid-19 test.

• If a child who has been sent home has tested positive, members of staff who have come into contact with this pupil, including other pupils, do not need to necessarily self-isolate unless they develop symptoms themselves unless otherwise instructed by PHE (Public Health England response team) or NHS Test and Trace (see https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance)

• If a child who has attended as tested positive, Hilltop will contact the local health protection team whereby a swift risk assessment will be carried out with the Head of School. Definitive advice will be provided by the protection team on who must be sent home. A letter will be sent home as directed by the team to parents/carers and/or school staff.

o Two or more confirmed cases within 14 days may qualify as an ‘outbreak’ and advice will be given by PHE

Local health protection team Parents/carers

- anyone in their household or support or childcare bubble develops symptoms of coronavirus (COVID-19)

- they are required to do so having recently travelled from certain other countries

- they have been advised to isolate by NHS test and trace or the PHE local health protection team, which is a legal obligation

• provide details of anyone they have been in close contact with, if they test positive for coronavirus (COVID-19) or if asked by NHS Test and Trace Polymerase Chain Reactions (PCR) tests for symptomatic testing Booking a polymerase chain reaction (PCR) test through 119 Anyone who displays symptoms of coronavirus (COVID-19) can and should get a test. Tests for symptomatic illness can be booked online through the NHS testing and tracing for coronavirus (COVID-19) website, or ordered by telephone via NHS 119 for those without access to the internet. Essential workers, which includes anyone involved in education or childcare, have priority access to testing. All children and young people can be tested if they have symptoms. This includes children under 5, but children aged 11 and under will need to be helped by their parents or carers if using a home testing kit. Polymerase Chain Reaction (PCR) tests contingency supply Having a test at a testing site will deliver the fastest results for symptomatic cases. These PCR test kits are provided to be used in the exceptional circumstance that an individual becomes symptomatic and you believe they may have barriers to accessing testing elsewhere… These kits can be given directly to: • staff • parents collecting a pupil who has developed symptoms at school These PCR tests kits will also help ensure that symptomatic staff can get a test. If they test negative, they can return to work as soon as they are well and no longer have symptoms of coronavirus (COVID-19). Further information on test kits for schools and further education providers is available. Ask parents and staff to inform you as soon as they get their results. Manage confirmed cases of coronavirus (COVID-19) amongst the school community: You must take swift action when you become aware that someone who has attended has tested positive for coronavirus (COVID-19) having developed symptoms and taken a PCR test outside of school…. This can be reached by calling the DfE Helpline on 0800 046 8687 and selecting option 1 for advice on the action to take in response to a positive case. You will be put through to a team of advisers

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) o Mobile testing unit may be deployed to test

others and assess site

• In the event of a local lockdown following a rise in the R number Hilltop will follow government guidance/advice as per PHE. We remain required to contact PHE in the event of confirmed cases. We will provide information to all parents/carers at the time based on the advice received.

• Hilltop reserves the right to refuse a child’s admittance to school if they show symptoms to protect the great good of the school.

• Hilltop should not request evidence of negative test results or other medical evidence before admitting children back after a period of self-isolation.

• Hilltop can use the home testing kits tests delivered by the government in exceptional cases. Staff should not administer the test but can support parents in understanding how to do it themselves, from home. These tests are only where staff suspect this may the only way to ensure the parent/ pupil is tested (parents are still encouraged to book a PCR test as these will provide the fastest results). Tests must be stored at room temp ( 5-22 degrees).

who will inform you of what action is needed based on the latest public health advice. The advice service (or PHE local health protection team if escalated) will work with you to guide you through the actions you need to take. Based on their advice, you must send home those people who have been in close contact with the person who has tested positive, advising them to self-isolate immediately and for the next 10 full days counting from the day after contact with the individual who tested positive. Close contact means: • anyone who lives in the same household as someone with coronavirus (COVID-19) symptoms or who has tested positive for coronavirus (COVID-19) • anyone who has had any of the following types of contact with someone who has tested positive for coronavirus (COVID-19) with a PCR or LFD test: - face-to-face contact including being coughed on or

having a face-to face conversation within 1 metre - been within 1 metre for 1 minute or longer without

face-to-face contact - sexual contacts - been within 2 metres of someone for more than 15

minutes (either as a one-off contact, or added up together over one day)

- travelled in the same vehicle or a plane The advice service (or PHE local health protection team if escalated) will provide advice on who must be sent home. To support them in doing so, we recommend you keep a record of pupils and staff in each group, and any close contact that takes places between pupils and staff in different groups (see section 6 of the system of control for more on grouping pupils). This should be a proportionate recording process. You do not need to ask pupils to record everyone they have spent time with each day or ask staff to keep definitive records in a way that is overly burdensome. Where individuals are self-isolating and are within our definition of vulnerable, it is important that schools put systems in place to keep in contact with them, offer pastoral support, and check they are able to access education support. A template letter will be provided to you, on the advice of the health protection team, to send to parents and staff if needed. You must not share the names or details of people with coronavirus (COVID-19) unless essential to protect others. Household members of those contacts who are sent home do not need to self-isolate themselves unless the pupil or staff member who is self-isolating subsequently develops symptoms, unless they have been told to self-isolate by NHS Test and Trace or their public health protection team, in which case they must self-isolate. If someone in a class or group that has been asked to self-isolate develops symptoms themselves within the 10 days from the day after contact with the individual who tested positive, they should follow guidance for households with

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) possible or confirmed coronavirus (COVID-19) infection. They should get a test, and: • if the test delivers a negative result, they must remain in isolation for the remainder of the 10-day isolation period. This is because they could still develop coronavirus (COVID-19) within the remaining days. • if the test result is positive, they should inform their school immediately, and 27 should isolate from the day of onset of their symptoms and at least the following 10 full days. Their household should self-isolate starting from when the symptomatic person in their household first had symptoms and the next 10 full days, following guidance for households with possible or confirmed coronavirus (COVID-19) infection You should not request evidence of negative test results or other medical evidence before admitting children or welcoming them back after a period of self-isolation.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) 14.0 – Attendance (of pupils) Children not attending school and thus damaging their education/future life chances – not engaging with school life Parents reluctant to send children into school following positive cases of Covid / general anxiety around coronavirus and/or extended lockdown SEMH needs of pupils – ACEs and Trauma following extensive lockdown and absence from school

All pupils/families are advised that attending school is now a legal requirement. Attendance to be carefully monitored by HOS and pastoral team daily, with weekly reports and analysis carried out by HOS Sharing of risk assessment and other measures to put parents minds at ease (and therefore ensuring positive attendance) Support and advice regularly posted in school newsletter to support parents and families

• All children are expected to return to school; this is now a legal requirement.

• Parents are to be signposted to risk assessment/made clearly aware of school safety protocols to encourage their children to attend school

• Daily register to the DfE to be completed by admin staff (and overseen by Business Manager and HOS)

• Attendance for all pupils will be monitored rigorously and daily by HOS

o Where needed, sanctions and fixed penalty notices will be issues in line with local authority policy

• All pupils who were shielding or ‘clinically vulnerable’ may not be required to attend school as per government guidance. Pupils in this category will be written to and school will request a copy of this letter.

• In the event of a rise in Covid-19 infection (R rate) in our local area, some children and/or family members may be required to self-isolate. Hilltop will follow government guidance if this becomes a reality. See section 13.0 above – managing outbreak and infection.

o These pupils will transition to online (remote) learning via Google Classroom

o Pastoral support will be provided for these pupils

• Pupils who live in a household with someone classified as CEV (Clinically Extremely Vulnerable) will be encouraged to attend; safety measures and this risk assessment will be discussed/shared with the family – this will be carried out by the Head of School. It is compulsory for pupils that are not CEV themselves to now attend school and this will be challenged appropriately.

• Catch-up funding and other pastoral support/outside agencies may be used to positively engage families who are reluctant to send pupils to school. This will be carried out by safeguarding leads and/or pastoral team (SENCOs).

• Mental Health First Aid Champions to continue to signpost agencies and support mental health and wellbeing of all pupils and parents following return.

Attendance team (admin, learning mentor, SBM and HOS) Parents and pupils Pastoral team Mental Health Champions

Attendance: School attendance will be mandatory for all pupils from 8 March. The usual rules on school attendance apply, including: • parents’ duty to secure their child’s regular attendance at school (where the child is a registered pupil at school and they are of compulsory school age) • the ability to issue sanctions, including fixed penalty notices in line with local authorities’ codes of conduct As usual, you [schools] are responsible for recording attendance, following up absence and reporting children missing education to the local authority. You should not plan for rotas as there is no requirement to reduce occupancy in schools. Instead, everyone must follow the system of controls. The advice for pupils who have been confirmed as clinically extremely vulnerable is to shield and stay at home as much as possible until further notice. They are advised not to attend school while shielding advice applies nationally. You will be able to request from parents a copy of the shielding letter sent to CEV children, to confirm that they are advised not to attend school or other educational settings whilst shielding guidance is in place. You are required to provide remote education to pupils who are unable to attend school because they are complying with government guidance or legislation around coronavirus (COVID-19)… You should keep a record of this activity but do not need to record it in the attendance register. You should offer pastoral support to pupils who are: • self-isolating • shielding • vulnerable Where pupils are not able to attend school, as they are following clinical or public health advice related to coronavirus (COVID-19), the absence will not be penalised. You should use code X if a child is self-isolating or quarantining because of coronavirus (COVID-19) in accordance with relevant legislation or guidance published by PHE or the DHSC. We will review and provide further advice to schools in due course on what should be included in pupils’ attendance records in end of year reports

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) 15.0 – Singing and Assemblies Virus transmission through cumulative aerosol spreading Children in close proximity to one another (ie. assembly) and thus spreading

Whole school assemblies and year group assemblies to take place remotely (using Google Meet). Hygiene and safety measures will continue

• All larger assemblies (whole school, year group and singing assemblies) to take place in classrooms and done using Google Meet or MS TEAMS (singing assemblies are led by Jon Buxton – Music lead and delivered remotely).

• All pupils will sit in rows (as they currently do) and face the front so as to reduce close contact/proximity with peers

• Seating plans to be adhered to at all times

• Adults remain situated at the front of the class. This is particularly important for those adults leading a singing assembly/joining in with JB).

• Windows and doors to remain open during singing assemblies to ensure room is well ventilated.

• Children will be encouraged to sing at a low volume as per government guidance.

Class teachers Music Lead (Jon Buxton) Senior leaders who carry out whole school assemblies.

https://www.gov.uk/government/publications/covid-19-suggested-principles-of-safer-singing/covid-19-suggested-principles-of-safer-singing

• children, like adults, produce a far greater mass of aerosol when they shout or sing loudly

• some adults produce a much greater mass of aerosol than others when speaking or singing at a similar level of loudness (‘super-emitters’)

• wearing face coverings reduces the mass of aerosol expelled when singing

• ventilation is a useful way of removing aerosol and minimising its concentration in the air

• Singing takes place only in larger well-ventilated spaces, or outdoors.

• Performance or rehearsal is for limited periods of time at a reduced level of loudness,

• Limited numbers of people sing together.

• Singers are spaced at least 2 metres apart in all directions

16.0 – Extracurricular opportunities (clubs) This whole section is new to HTJ as of 15th March, 2021 Risks are: Mixing of pupils between year groups within HTJ (different ‘bubbles’ mixing) Mixing of pupils between schools (Hilltop Infants and Hilltop Juniors) and clashing with the After School Club Social distancing guidelines not being followed and sharing of

To mitigate these risks we will ensure: Clubs are year-group specific (thus in keeping with the fidelity of year group bubbles) Clubs to take place at specific times (avoiding mixing with other year groups/potential clusters) and pick-ups to be taken place after the last group of pupils leave ie. year 6 (as a minimum) Hygiene, to counteract the mixing of pupils between classes, to be enforced

Clubs will be encouraged to begin again following government guidance starting week of 15th March, 2021.

• Club letters to be issued to parents end of week beginning 1st March, 2021 (ready for a start on 15th March)

• All clubs to adhere to fidelity of year group bubbles. For example, there can only be a ‘year 3’ football club or a ‘year 5’ art club, etc… and therefore no mixing of pupils between year groups

• Clubs can only be run by adults who work with a particular year group. For example, Year 3 teachers can only run Year 3 clubs so as to ensure that adults are not mixing between different year groups

• Classrooms that belong to the pupils can (and should only) be used. For example, ‘year 5 art club’ can only take place in a year 5 classroom, hosted by a Year 5 teacher (preferably in their own class). Consideration must be given so as to not clash with where the After School Club is based and with what spaces they will use.

• Club group sizes will not exceed 20 pupils.

All teaching staff (each teacher to be responsible for at least one club, each week) Community Cohesion Lead (Emily Arthur / Kim Gilchrist) SLT

Wraparound provision and extra-curricular activity From 8 March, you should work to resume all your before and after-school educational activities and wraparound childcare for your pupils, where this provision is necessary to support parents to work, attend education and access medical care, and is as part of pupil’s wider education and training. We will amend the Health Protection (Coronavirus, Restrictions) (All Tiers) (England) Regulations 2020 to allow for this. Vulnerable children can attend these settings regardless of circumstance. You should advise parents that where they are accessing this provision for their children, that they must only be using this, where: • the provision is being offered as part of the school’s educational activities (including catch-up provision) • the provision is as part of their child’s efforts to obtain a regulated qualification or meet the entry requirements of an education institution • the use of the provision is reasonably necessary to support them to work, seek work, undertake education or training, attend a medical appointment or address a medical need or attend a support group

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) resources compromising hygiene Staff coming into contact with multiple groups of children / other staff (‘crossing over’ between bubbles) Sharing of toilets between ‘year group bubbles’

Club registers and seating plans to be in place and used Resources and spaces used by clubs to be rigorously cleaned before and after sessions Club registers to be capped at 20 pupils per club

• As is currently good practice, all tables, chairs and other common touch points are cleaned at the end of the day by pupils and class teachers. It is important that these measures stay in place for the so that pupils who may mix classes (across the year group) are not ‘cross-contaminating’ pupils desks

• Cleaning of club resources must take place before, after and during club sessions

• Individual pupil packs/trays are to be stored out of sight and not used by children attending clubs. Other resources needed for clubs will be subject to routine hygiene/cleaning as per resourcing regarding teaching in learning in section 4.0.

• Club registers to be completed daily and stored centrally.

• Seating plans for clubs to be completed and kept with club registers (for clubs that are situated in a classroom). Outdoor based clubs do not need a seating plan.

• Clubs must only run at these times: o Year 3 clubs: 2:40 – 3:20 o Year 4 clubs: 2:50 – 3:30 o Year 5 clubs: 3:00 – 3:40 o Year 6 clubs: 3:10 – 3:50

• Clubs will only be permitted to run on Tuesdays, Wednesdays and Fridays so they do not clash with CPD (both internal and trust-wide (ie. Twilights). Some consideration given to clubs that can be run on a Thursday (depending on year groups)

• End of day pick up routine needs to stay intact – class teacher takes ALL pupils from the classroom out onto the playground for dismissal, including those pupils who belong in a club. Those that go home, do so, and those that are attending a club are then escorted back into the building accompanying the class teacher, where they will join their club.

o After School Club staff to continue to run current system of ‘picking up’ children for clubs

See additional notes in government guidance regarding grouping of children, previously aforementioned

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) • If a child attends a school-run club (ie. arts and

crafts club) but then attends after school club, this must be made known to all club staff and office admin. This is permissible. This will not clash with system of year group bubbles as after school clubs are still in line with ‘year group bubbles.’ The child would attend the after school (school run) club and then be escorted to After School Club by the club leader, upon cessation of the club.

• All pick-ups for clubs to happen via the school playground, as with normal end-of-day routines. This will be supervised by a member of SLT daily.

17.0 – Use of shared offices Risks are:

• Congregation/cluster point for staff

• Mixing of staff and pupils for first aid

• Mixing of staff and parents/visitors via the hatch

• Sharing of resources (ie. computers, keyboards and mice, phones, accessing storage areas ie. cupboards, etc…)

Rota for office and SLT staff to be implemented so all 3 are never in the office simultaneously (at least one member of office staff to remain working from home) Offices to remain closed to all parents/carers Staff reminded of expectation to avoid office unless there is an emergency One-way system to continue to be adhered to around the offices and surrounding corridor

• School office is to remain closed to all parents/carers and this information is shared in both the school newsletter as well as external/internal signage

• HOS office to be used and shared at the discretion of the Head of School; room to be well ventilated.

o Parents should not be in this room unless in an emergency.

• Rota between three members of office staff and SLT put in place to reduce risk of transmission between these staff; additional mitigation in case of outbreak amongst staff – these staff are key to the day-to-day running of the school

• All teachers/support staff informed of necessity to remain out of the office at all times unless an emergency.

o If the office needs to be used (ie. for calling a parent) a message can be relayed to a member of the admin team to make this call. If a personal approach is needed, teachers/support staff can call a family but they must ensure that any desk that is sat at and any phone/keyboard/computer used is wiped down before and after use using the appropriate cleaning supplies

• Teachers are permitted to make phone calls, including those working remotely/from home, using personal mobiles in the classroom, but only before and after school (with no pupils present). Numbers must be withheld (no caller ID).

Office Staff – Office Lead (Suzanne) HOS and SLT to ensure these measures are adhered to All staff responsible for respecting the office space

School workforce: School leaders are best placed to determine the workforce that is required in school, taking into account the updated advice set out in this section of the guidance for those staff who are CEV. The expectation is that those staff not attending school who are still able to work should do so from home where possible. Some roles, such as some administrative roles, may be conducive to home working, and you should consider what is feasible and appropriate. All staff must follow the system of controls to minimise the risks of transmission. Following the system of controls will reduce the risks to all staff significantly. You must explain to staff the measures you are putting in place to reduce risks and should discuss any concerns individuals may have.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) • Any stock that is needed from the office:

o Class teacher/support staff to email a member of admin requesting what they need

o Member of admin to then have this delivered to said staff

18.0 – Face masks Risks are: The transmission and further spread of the Covid-19 virus – masks will help to mitigate this risk amongst staff and parents Unsafe use of masks, including discarding/storing of them and or their misuse

All parents/carers, when on site, must have a full and adequate face mask; this will be rigorously challenged by SLT and parents/carers who do not wear a facemask will have to show an exemption pass Any visitors (which will only be for exceptional circumstances) must have a face mask on site at all times. All staff must wear a face mask when moving through the school and/or occupying any central areas (ie. blue/yellow tables outside library, hall, etc…)

• These principles for face masks must be adhered to: o They must cover both nose and mouth at all

times o They must not be allowed to dangle around the

wearers neck o They are not to be touched repeatedly – once

put on, they remain on and removed safely before discarding/disposal (ie. a wearer should not repeatedly touch their mask and then other surfaces)

o Masks must be changed when they become moist or damaged

o Hands must be washed after discarding

• Personal facemasks can be used but must meet WHO and government criteria (ie. have at least 3 layers of material).

• Face masks will continue to be available via the school office (if any staff need one)

• In the case that a face mask has been discarded by a parent/carer and/or member of staff and discovered by another, the mask must not be picked up as it could be contaminated until proper PPE has been put on.

o Mask is located/found and a senior colleague is made aware

o Personal face mask, visor and gloves must be worn to remove the mask

o Mask must be immediately taken to a nominated bin/disposal station as it biohazardous material

o Mask must be discarded in this bin and left for at least 72 hours before being transferred to the main bins leading onto Glencoe Drive.

• All staff to confirm they have read government documentation on how to use a face mask appropriately https://www.gov.uk/government/publications/face-

All staff Monitored of safe mask usage by HOS Office staff and caretaker to ensure stock of face masks is up to date (we never run out)

In addition, we now also recommend in those schools, that face coverings should be worn in classrooms or during activities unless social distancing can be maintained. This does not apply in situations where wearing a face covering would impact on the ability to take part in exercise or strenuous activity, for example in PE lessons. In primary schools, we recommend that face coverings should be worn by staff and adult visitors in situations where social distancing between adults is not possible (for example, when moving around in corridors and communal areas). Children in primary school do not need to wear a face covering. We are taking this additional precautionary measure for a limited time during this period of high coronavirus (COVID-19) prevalence in the community. These measures will be in place until Easter. As with all measures, we will keep it under review and update guidance at that point. Access to face coverings: Due to the increasing use of face coverings in wider society, staff and pupils are already likely to have access to face coverings. PHE has also published guidance on how to make a simple face covering. You should have a small contingency supply available for people who: • are struggling to access a face covering • are unable to use their face covering as it has become damp, soiled or unsafe • have forgotten their face covering Safe wearing and removal of face coverings: You should have a process for when face coverings are worn within your school and how they should

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) coverings-when-to-wear-one-and-how-to-make-your-own/face-coverings-when-to-wear-one-and-how-to-make-your-own

• No parent will be excluded from education on the grounds that they are not wearing a face covering. If parents are refusing to wear, they will be challenged appropriately by a member of SLT (they may be exempt from wearing and/or other circumstances may be present). These parents will have to show an exemption pass.

be removed. You should communicate this process clearly to pupils, staff and visitors and allow for adjustments to be made for pupils with SEND who may be distressed if required to remove a face covering against their wishes. Safe wearing of face coverings requires the: • cleaning of hands before and after touching – including to remove or put them on • safe storage of them in individual, sealable plastic bags between use Where a face covering becomes damp, it should not be worn, and the face covering should be replaced carefully. Staff and pupils may consider bringing a spare face covering to wear if their face covering becomes damp during the day.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) Appendix A: Hilltop Junior School Cleaning Schedule: Classroom cleaning stocks to be checked daily by site supervisor and topped up as needed.

• Classrooms to be deep cleaned (all tables, chairs, doors and handles and any other commonly used areas (ie. coat rack) specific to each classroom by Hilltop cleaners at end of day, every day. Deep cleaning (using spray/mister) to happen as frequently during the school day as possible, including at break and lunch times.

• Doors and windows to remain open to allow for airflow as much as possible. All unnecessary items removed from classrooms and no ‘collection points’ for items like water bottles, no use of coat racks, etc… No sharing of resources between pupils, at all (balls, stationery, etc…)

• Handwashing and sanitising throughout the day to remain a priority for pupils and adults and be completed as frequently as possible (at least every 30 minutes).

Area/Item When Who Method Frequency/Comments Door handles and touched surfaces upon entry/exit into rooms

• After pupils enter the room (AM)

• After pupils enter/exit the room for breaktime and lunchtime

• After pupils exit the room for home time (PM)

Class teacher HTJ Cleaning Staff cleaning staff

Using Dettol (or other similar) anti-bac wipes Cleaning spray where applicable HTJ Cleaning Staff: Using disinfectant and cleaning products, plus warm soap and water

Class teacher / SLT to ensure pack of Dettol (anti-bac wipes or other similar cleaning supply) to be on hand and carried with them as pupils enter/leave the classroom to wipe down any touched surfaces upon entry/exit

(Pupil) chairs and tables • After pupils exit the room for breaktime and lunchtime

• In preparation for home time (before pupils leave the classroom at the end of the day)

• By cleaners (HTJ Cleaning Staff)

Pupils (supervised by class teacher to ensure diligence) during day HTJ Cleaning Staff cleaning staff

Using Dettol (or other similar) anti-bac wipes and/or cleaning spray HTJ Cleaning Staff: Using disinfectant and cleaning products, plus warm soap and water

Ensure adequate time at the end of the day (before staggered exit) to allow this to happen efficiently. All wipes to be stored in class bin after usage. Children to be trained to do this properly, adequately and safely

Google Chromebooks When finished being used (and put back on the trolley for charging)

Pupils at end of each day Class teacher then stores them back in trolley

Using Dettol (or other similar) anti-bac wipes

Chromebooks should be left on individual children’s tables and not be crossed over between pupils. Class teacher should take note of each child’s Chromebook number and record this.

Chromebook trolley (handle and front door to the trolley, charging cables and other frequently touched surfaces)

• At beginning of school day (before pupils arrive into class)

• At end of school day (when pupils leave)

Class teacher in addition to HTJ Cleaning Staff cleaning staff

Disinfectant/sanitising spray with disposable cloth

Children should not take out their own Chromebooks from the trolley – class teacher does this as part of daily set up each morning and places them on each child’s table.

Individual pupils packs (including books)

At end of day when children are tidying for home time

Pupils Using Dettol (or other similar) anti-bac wipes / cleaning spray

Back and front covers of pupil books and individual pupil packs (rulers, pens, etc…)

Carpet End of day HTJ Cleaning Staff Hoover

Bins Breaktime Lunchtime End of day

Class teacher Class teacher HTJ Cleaning Staff cleaning staff

Remove bin bag and then double bag with second bag, tied shut and secured for 72 hours (external bins)

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) • Cleaning stock to be checked and signed by SLT at regular intervals throughout the school day.

Guidance for cleaning staff: Start of the school day:

• Check all classroom cleaning supplies are adequate and replenish any which need it. Break times:

• The classroom tables and pinch points will be cleaned as the children are outside i.e. surfaces, door handles, toilet doors by staff in their bubbles.

• Staff in classroom to empty the classroom tissue bin and take to nominated bin. Lunchtimes:

• Staff in each bubble to clean classrooms.

• Staff in classroom to empty the classroom tissue bin and take to nominated bin. Double bag and left for 72 hours before adding to main bin. End of day:

• Classrooms will be cleaned by HTJ cleaners, teachers to clean the individual learning equipment, pegs and also the group toys.

• Check all windows which have been opened to aid ventilation are closed.

• Normal cleaning routine to be completed using a disposable cloth, first clean hard surfaces with warm soapy water. Then disinfect these surfaces with the cleaning products. Pay particular attention to frequently touched area and surfaces, such as bathrooms, grab rails in corridor, coat pegs, tables, chairs, stairwells, light switches, door handles, toys, books, desks, sinks and clean these more regularly than normal.

• Wear disposable gloves while cleaning and ensure these are double bagged and stored securely for 72 hours before thrown away in the regular rubbish.

• Wash hands for 20 seconds with soap and water after removing gloves, aprons or any other protection used when cleaning. If someone is suspected or confirmed as having COVID-19

• The minimum PPE to be worn is disposable gloves and an apron. If there is a visible contamination of body fluids then the need for additional PPE to protect the cleaner’s eyes, mouth and nose might be necessary.

• All surfaces that the suspected person has been in contact with must be cleaned and disinfected including objects which are visibly contaminated with bodily fluids and all potentially contaminated areas such as bathrooms, door handles, telephones.

• Use disposable cloths and mop heads to clean all hard surfaces, floors, chairs, door handles and fittings, using a combined detergent disinfectant solution at a dilution of 1,000 parts per million available chlorine.

• Avoid creating splashes and spray when cleaning.

• Any cloths and mop heads used must be disposed of and should be put into waste bags as outlined below.

• When items cannot be cleaned using detergents or laundered, for example, upholstered furniture and mattresses, steam cleaning should be used.

• Any items that are heavily contaminated with body fluids and cannot be cleaned by washing should be disposed of.

Hilltop Junior School: Operational Plan and Risk Assessment 2020 – Covid-19 5.3.2021 update (Spring 2 2021) Fire and Evacuation Procedure – Hilltop Junior School

Class / Pupil Group

Route Collection point What will need cleaning after drill

6T Exit via fire escape on Year 6 landing (girls toilets) Playground as marked below Fire escape railings Girls toilet doors

6C Exit via Year 6 stairs and out front doors, through green gate by bike shed

Playground as marked below Year 6 stairwell and fire doors at the top; entry/exit to school and green gate

6M Exit via fire escape on Year 6 landing (girls toilets) Playground as marked below Fire escape railings Girls toilet doors

5A Exit via doors leading onto playground Playground as marked below Door / door handles after re-entry

5H Exit via doors leading onto playground Playground as marked below Door / door handles after re-entry

5W Exit via doors leading onto playground Playground as marked below Door / door handles after re-entry

4L Exit via doors near toilets that lead out onto playground (opposite class 4A)

Playground as marked below Door / door handles after re-entry to both class 4A (rear doors) and doors that lead onto playground

4H Exit via doors leading onto playground Playground as marked below Door / door handles after re-entry

4T Exit via rear classroom doors that back onto garden; walk round the back of school and enter playground

Playground as marked below Door / door handles after re-entry

3H Exit via doors leading onto playground Playground as marked below Door / door handles after re-entry

3F Exit via doors leading onto playground Playground as marked below Door / door handles after re-entry

3B Exit via doors leading onto lower playground and move up ramp to place marked below

Playground as marked below Door / door handles after re-entry

Staff Areas to check/sweep

Suzanne Sweep offices and corridor, including staff room, kitchen and toilets by playground. Sweep classes off the hall (4T, 4L, 5H)

Jo Lane Exit via school office and front double doors. Fire keys/green gate opened, registers brought out and given to each class teacher.

Don Sweep Year 6 rooms upstairs including toilets, toilets outside library and exit out of classes 5A and 5W.

Ann / Debbie *(if out of class and available) Sweep Year 3 corridor including garden and classes 4H, 3F, 3B and 3H and exit out by door by class 3B

All children to exit the school using paths/routes

above. Fire drill to be done in the first week back

(January) and regularly updated. Now that shared

routes are being used to exit the school, children need

to be told not to touch common surfaces as much as

is possible as they exit (ie. railings and door handles)

to avoid contamination between bubble groups. Class

teachers to make this expectation clear to all pupils in

September.

All children to stand 1m apart (socially distanced) in

playground while registers are taken. Standard fire

procedure to occur (see HTJ documentation).