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THE HOUSTON INDEPENDENT SCHOOL DISTRICT AGENDA Board of Education Meeting November 10, 2011
Transcript
Page 1: HISD Agenda 111011

THE HOUSTON INDEPENDENT SCHOOL DISTRICT

AGENDA

Board of EducationMeeting

November 10, 2011

Page 2: HISD Agenda 111011

THE HOUSTON INDEPENDENT SCHOOL DISTRICT

BOARD OF EDUCATION

Agenda Index

A. Superintendent’s Priority Items

B. Board of Education

C. Closed Session (Closed to Public)

D. Academic Services

E. Human Resources

F. Business Operations

G. Finance

H. Other

I. Policy

MEMBERS OF THE BOARD OF EDUCATION

Paula M. Harris, President Manuel Rodriguez, Jr., First Vice President

Anna Eastman, Second Vice President Carol Mims Galloway, Secretary

Michael Lunceford, Assistant Secretary Harvin C. Moore

Lawrence Marshall Greg Meyers

Juliet Stipeche

Terry B. Grier, Ed.D., Superintendent of Schools 

Page 3: HISD Agenda 111011

THE HOUSTON INDEPENDENT SCHOOL DISTRICT

BOARD OF EDUCATION AGENDANovember 10, 2011

Table of Contents

A-1.SUPERINTENDENT'S INFORMATION ITEMSA-1a Board Monitoring System - Goal 1, Section L: Students With Disabilities Are Appropriately Served

Executive SummaryA-1b Board Monitoring System - Goal 1, Section H: Dual Credit

Executive Summary - Dual CreditA-1c Board Monitoring System - Goal 4: Increase Management Effectiveness And Efficiency

Executive Summary - Transportation Services

A.SUPERINTENDENT'S PRIORITY ITEMSA-1 Major Business Projects Status Reports

Benefits Status Report Food Services Status Report PeopleSoft Status Report SAP Status Report SIS Status Report

B.BOARD OF EDUCATIONB-2 Adoption Of Resolution To Reappoint Lawrence Marshall To The Board Of Directors Of The Harris County Appraisal District

HCAD ResolutionB-3 Approval To Establish A Vanguard Magnet Program At Frank Black Middle School

C-2.PERSONNEL (CLOSED TO PUBLIC)

C-3.LEGAL MATTERS (CLOSED TO PUBLIC)

C-4.REAL ESTATE (CLOSED TO PUBLIC)

D.ACADEMIC SERVICESD-1 Authority To Negotiate And Execute An Agreement Renewal With The Houston-Galveston Area Council To Recoup Federal Dollars For Child-Care ServicesD-2 District Improvement Plan And Targets For 2011-2012D-3 Approval To Establish New Magnet Schools In The Houston Independent School District Effective For The 2012-2013 School Year (WITHDRAWN)D-4 Authority To Negotiate And Execute An Implementation Agreement With Advancement Via Individual Determination (AVID) For Membership, Materials, And Trainings For Participating Middle And High School CampusesD-5 Approval To Waive Board Policy CW(LOCAL), New Facilities, And Rename The Delmar Sports Complex The Delmar-Tusa Athletic ComplexD-6 Authorization To Negotiate And Execute A Contract With Connections Academy, LLC, For Electronic Course Programs For The 2011-2012 School Year For Community Services

Page 4: HISD Agenda 111011

E.HUMAN RESOURCESE-1 Approval Of Performance-Pay Model For Chief School Officers And School Improvement Officers/School Compliance Officers For The 2011-2012 School Year (WITHDRAWN)E-2 Approval Of School Leader Performance Pay Model For The 2011-2012 School Year (WITHDRAWN)E-3 Approval Of Performance Pay Model For Apollo 20 Principals, School Improvement Officers And Academic Program Managers For The 2011-2012 School Year

2011-2012 Apollo 20 Principal SIO APM Performance Pay ModelE-4 Authority To Negotiate And Execute An Agreement With The Parthenon Group For Consulting Services To Support The Development Of Career Pathways And Differentiated Compensation For Teachers E-5 Approval Of Amended Incentive Program Metrics For Apollo 20 Principals For 2010-2011 School Year

Amended 2010-2011 Apollo 20 Principals Incentive Program Model

F.BUSINESS OPERATIONSF-1 Authority To Negotiate, Execute, And Amend Construction Contract For The Lamar Fleming Middle School RenovationF-2 Authority To Negotiate, Execute, And Amend Design Contract For The South Early College High SchoolF-3 Approval Of An Increase To The Construction Contingency Allowance For The Contract For George Scarborough High School RenovationsF-4 Approval Of 2007 Facilities Capital Program Safety And Security Budget RevisionF-5 Approval Of An Adjustment To The Contingency Allowance For The Ralph Anderson Elementary School, Walter Fondren Middle School, And A. A. Milne Elementary School Renovations And Authority To Negotiate, Execute, And Amend Necessary ContractsF-6 Authority To Negotiate, Execute, And Amend An Interlocal Agreement With Houston Community College To Provide Multi-Craft Training For Houston Independent School District Plant OperatorsF-7 Approval To Establish A Budget And To Negotiate, Execute, And Amend All Necessary Contracts For Improvements At Jesse Jones High School, Henry Macgregor Elementary School, Charles Shearn Elementary School, Ross Sterling High School, Albert Thomas Middle School, And Jack Yates High SchoolF-8 Approval To Establish A Budget And To Negotiate, Execute. And Amend All Necessary Contracts For Improvements At James Madison High School, James Montgomery Elementary School, South Early College High School, Carter Woodson Pre-K–8, And Evan Worthing High SchoolF-9 Approval To Establish Budgets And Authority To Negotiate, Execute, And Amend All Necessary Contracts Related To Capital Improvements At Benjamin Franklin, Garden Villas, Golfcrest, And John R. Harris Elementary Schools

G.FINANCEG-1 Approval Of Consultant And Professional-Service Contracts And Ratification Of Bid Waiver Projects

Consultant Requests Ratifications

G-2 Approval Of Vendor Awards For Purchases Over $100,000 And Ratification Of Vendor Awards For Purchases Under $100,000

Purchasing RequestsG-3 Approval Of Resolution And Ordinance Adopting Early Additional Penalty On Delinquent Tangible Personal Property Taxes On Tax Year 2011 For The Houston Independent School District In Accordance With Section 33.11 Of The Texas Property Tax Code

Delinquent Tangible Personal Property Tax 2011 RESOLUTIONG-4 Approval Of The Comprehensive Annual Financial Report, The Single Audit Report, And The E-Rate Audit Report For The 2010-2011 Fiscal Year And Authority To Publish Condensed Financial Statements

H.OTHERH-1 Approval Of Current And Anticipated Donations For Districtwide And School-Specific Programs And Authorization To Negotiate, Execute And Amend Necessary Contracts Associated With These Donations

Page 5: HISD Agenda 111011

DonationsH-2 Acceptance Of Grant Funds In Support Of Districtwide And School-Specific Programs And Authorization To Negotiate And Execute Contracts Required Under The Grants

Acceptance of Grants TTIPS, Cycle 2 Budget, Patrick Henry MS

I.POLICYI-1 Proposed Additions To Board Policy BBF(LOCAL), Board Members: Ethics-Second Reading

BBF(LOCAL), Second ReadingI-2 Proposed Additions To Board Policy CAA(LOCAL), Financial Management Goals And Objectives: Financial Ethics-Second Reading

CAA(LOCAL), Second ReadingI-3 Proposed Deletion Of Board Policy EEJA(LOCAL), Individualized Learning: Credit By Examination With Prior Instruction, And Establishment Of Board Policy EHDB(LOCAL), Alternative Methods For Earning Credit: Credit By Examination With Prior Instruction-Second Reading

EHDB(LOCAL), Second ReadingI-4 Proposed Deletion Of Board Policy EEJB(LOCAL), Individualized Learning: Credit By Examination Without Prior Instruction, And Establishment Of Board Policy EHDC(LOCAL), Alternative Methods For Earning Credit: Credit By Examination Without Prior Instruction-Second Reading

EHDC(LOCAL), Second ReadingI-5 Proposed Revisions To Board Policy EHDD(LOCAL), Alternative Methods For Earning Credit: College Course Work/Dual Credit-Second Reading

EHDD(LOCAL), Second ReadingI-6 Proposed Deletion Of Board Policy EEJC(LOCAL), Individualized Learning: Correspondence Courses, And Establishment Of Board Policy EHDE(LOCAL), Alternative Methods For Earning Credit: Distance Learning-Second Reading

EHDE(LOCAL), Second ReadingI-7 Proposed Revisions To Board Policy EI(LOCAL), Academic Achievement-Second Reading

EI(LOCAL), Second ReadingI-8 Proposed STAAR End-Of-Course Assessments Policy Additions To Board Policy EIA(LOCAL), Academic Achievement: Grading/Progress Reports To Parents-Second Reading

EIA(LOCAL), Second ReadingI-9 Proposed Revisions To Board Policy FD(LOCAL), Admissions-Second Reading

FD(LOCAL), Second ReadingI-10 Deletion Of Board Policy FDD(LOCAL), Admissions: School Safety Transfers, And Establishment Of New Board Policy FDE(LOCAL), Admissions: School Safety Transfers-Second Reading

FDE(LOCAL), Second ReadingI-11 Proposed Revisions To Board Policy FMH(LOCAL), Student Activities: Commencement-Second Reading

FMH(LOCAL), Second ReadingI-12 Proposed Revisions To Board Policy DH(LOCAL), Employee Standards Of Conduct-First Reading (WITHDRAWN)

DH(LOCAL), First Reading(WITHDRAWN)I-13 Revisions To Board Policy EGA(LOCAL), Curriculum Development: Innovative And Magnet Programs-First Reading

EGA(LOCAL), First Reading

Page 6: HISD Agenda 111011

REPORT FROM THE SUPERINTENDENT

Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

SUBJECT: BOARD MONITORING SYSTEM–GOAL 1 SECTION L: STUDENTS WITH DISABILITIES ARE APPROPRIATELY SERVED

At the February 11, 2010 meeting, the Board of Education approved upon first reading a revised Board Monitoring System in order to efficiently maintain and measure Houston Independent School District (HISD) goals and core values. The monitoring system was designed to give district administrators clear direction on how to meet the Board’s expectations in these crucial areas. This Board Monitoring System Indicator aligns to HISD’s strategic direction which focuses on the Data-Driven Accountability core initiative.

Board Policy AE(LOCAL) requires that “the administration shall report to the Board of Education on each goal and core value using the specific method and timing set out below,”

In reference to the district’s Goal 1: Increase Student Achievement, the attached report provides information regarding Section L: Students with Disabilities are Appropriately Served. The policy states that the administration shall provide the Board of Education with a report of the percentage of students with disabilities by race and gender compared to the district enrollment. The number of students by disability and ethnicity will also be provided. Finally, the report shall include analysis of the number and percentage of students with disabilities participating in the state’s assessment program and the number of students with disabilities in excess of the proficiency cap as measured and defined by the No Child Left Behind Act of 2001 for adequate yearly progress. This report will be prepared for the Board in November of each school year.

A-1a

Page 7: HISD Agenda 111011

BOARD OF EDUCATION MONITORING SYSTEM: 2011–2012

Page 1 of 6

Purpose

The Houston Independent School District (HISD) exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. In fulfilling this goal, HISD's Board of Education has designed a program to systematically monitor the district’s goals and core values. The Board Monitoring System will report on each goal and core value on a routine basis. The goal currently under review is to ensure Students with Disabilities areappropriately served (Goal 1, Section L). This Board Monitoring System Indicator aligns to HISD’s strategic direction which focuses on the core initiative: Data-Driven Accountability.

Findings

Percent of Students with Disabilities by Gender and Race Compared to the District Enrollment

The majority of HISD Students with Disabilities are male at 67.2 percent compared to 32.8 percent who are female. Male students are over-represented as Students with Disabilities by 16.1 percentage points, while female students are under-represented by 16.1 percentage points. The same is true for male and female students in Texas who are over- and under-represented by 15.8 percentage points (Figure 1).

HISD African American students are over-represented as Students with Disabilitiesby 9.9 percentage points compared to African American students in Texas who are over-represented as Students with Disabilities by 3.8 percentage points. HISD Hispanic students are under-represented as Students with Disabilities by 7.7percentage points compared to Hispanic students in Texas who are under-represented by 3.3 percentage points (Figure 2).

Overall, HISD is closing the gap between the percentage of students over-represented as Students with Disabilities and the enrollment percentage they represent in the district. Additionally, the district continues to close the gap between the percentage of African American and Hispanic students who are over- and under-represented as Students with Disabilities (Table 1).

Board Monitoring System: Indicator L

EXECUTIVE SUMMARY

Attachment A-1a

Page 8: HISD Agenda 111011

BOARD OF EDUCATION MONITORING SYSTEM: 2011–2012

Page 2 of 6

Ethnic Distribution of Students with Disabilities by Primary Disability

The majority of African American Students with Disabilities were identified with a learning disability at 52.4 percent followed by 13.6 percent with mental retardation, and 10.8 percent with Other Health Impairment (Table 2).

The majority of Hispanic Students with Disabilities were identified with a learning disability at 52.5 percent followed by 14.1 percent with speech impairment and 11.5percent with mental retardation (Table 2).

The highest percent of White Students with Disabilities was identified with a learning disability at 28.0 percent followed by 22.6 percent with speech impairment and 16.4percent with Other Health Impairment (Table 2).

Analysis of Students with Disabilities Participation in State Assessments

A total of 1,216 Students with Disabilities participated either on the Spanish or English TAKS compared to 2,508 who participated on the TAKS (Accommodated) form in reading for the 2011 Adequate Yearly Progress (AYP) accountability system.Also, 4,760 Students with Disabilities took the TAKS-Modified (TAKS-M), 1,094 the TAKS-Alternate (TAKS-ALT), 18 took the Texas English Language Proficiency Assessment System Reading (TELPAS-R), and 8 the Linguistically Accommodated Testing (LAT) of the TAKS or TAKS-M (Table 3). This indicates that 6.0 percent of the district’s students tested on an alternative assessment.

A total of 1,277 Students with Disabilities participated either on the Spanish or English TAKS compared to 2,600 who participated on the TAKS (Accommodated) form in math for the 2011 AYP accountability system. Also, 4,579 Students with Disabilities took the TAKS-M, 1,094 the TAKS-ALT, and 11 the LAT, again reflecting that 6.0 percent of the district’s students were tested on an alternative assessment.

The number of Students with Disabilities who exceeded the federal AYP cap of 3.0 percent was 1,935 for reading and 1,531 for math (Table 4).

District Response

Race and Gender and Primary Disability

A screening process has been implemented to ensure all campuses are providing appropriate and effective interventions for all students through the RtI process prior to special education referral.

A district team has analyzed pertinent district and campus data to develop specific strategies and targeted staff development to address disproportionality related to race, gender, and primary disability.

The department has developed an institute that provides evaluation specialists with best practices for the evaluation of minority and English Language Learners.

The department has developed a checklist to examine exclusionary factors such as language, culture, and socio-economic status when determining eligibility for

Page 9: HISD Agenda 111011

BOARD OF EDUCATION MONITORING SYSTEM: 2011–2012

Page 3 of 6

Specific Learning Disability (SLD), Intellectual Disability (ID), Other Health Impairment (OHI), and Emotional Disturbance (ED).

Participation in State Assessments

Campus leaders have received staff development on appropriate assessment decision-making procedures including test selection, accommodations, and supplemental aids and services.

Completed and signed STAAR Modified and STAAR Alternate Participation Requirement Forms, which document a student is participating in the appropriate assessment, are submitted for every student by the campuses to the Special Education Senior Managers in the field offices for review. Summaries are provided to the School Improvement Officers. The Participation Requirement Form is placed in the student audit folder.

The Special Education Compliance Team is conducting a quarterly review of randomly-selected student audit folders to evaluate the appropriateness of the assessment decision-making process and is providing focused staff development for campus personnel when necessary.

Page 10: HISD Agenda 111011

BOARD OF EDUCATION MONITORING SYSTEM: 2011–2012

Page 4 of 6

Source: The Public Education Information Management System (PEIMS) for 2010–2011. Data reflects the most current information available.

Source: The Public Education Information Management System (PEIMS) for 2010–2011. Data reflects the mostcurrent information available.

3.1

26.2

61.9

7.8

1.0

36.1

54.2

7.93.4

12.9

50.3

31.2

1.5

16.7

47.0

32.5

0

10

20

30

40

50

60

70

80

90

100

Asian African American Hispanic White

Pe

rce

nt

Ethnicity

Figure 2: Percent of Students with Disabilities (SWD) by Ethnicity Compared to District and State Enrollment, 2010-2011

HISD HISD SWD Texas Texas SWD

48.9 51.1

32.8

67.2

48.6 51.4

32.8

67.2

0.0

10.0

20.0

30.0

40.0

50.0

60.0

70.0

80.0

90.0

100.0

Female Male

Pe

rce

nt

Gender

Figure 1: Percent of Students with Disabilities (SWD) in HISD and Texas by Gender Compared to District and State Enrollment, 2010-2011

HISD HISD SWD Texas Texas SWD

Pe

rce

nt

Page 11: HISD Agenda 111011

BOARD OF EDUCATION MONITORING SYSTEM: 2011–2012

Page 5 of 6

Table 1: Percent of Students with Disabilities (SWD) by Ethnicity Compared to Total Enrollment, 2010–2011HISD Total HISD SWD Texas Total Texas SWD

2009 2010 2011 2009 2010 2011 2009 2010 2011 2009 2010 2011

Asian 3.2 3.3 3.1 1.3 1.2 1.0 3.6 3.7 3.4 1.6 1.5 1.5African Am. 27.8 27.1 26.2 38.9 37.5 36.1 14.1 14.0 12.9 18.1 16.9 16.7Hispanic 61.1 61.6 61.9 51.9 53.2 54.2 47.9 48.6 50.3 43.8 45.8 47.0White 7.8 7.9 7.8 7.8 8.0 7.9 34 33.3 31.2 36.1 33.6 32.5

Source: The Public Education Information Management System (PEIMS) for 2009–2011.

Table 2: Ethnic Distribution of HISD Students with Disabilities (SWD) by Primary Disability, 2010–2011

African American Asian Hispanic White

Primary Disability N % N % N % N %

Orthopedic Impairment 50 0.8 6 3.6 165 1.9 26 2.0Other Health Impairment 642 10.8 8 4.7 596 6.7 212 16.4Auditory Impairment 75 1.3 9 5.3 237 2.7 27 2.1Visual Impairment 37 0.6 3 1.8 69 0.8 16 1.2Deaf-Blind 0 0.0 0 0.0 1 0.0 0 0.0Mental Retardation 807 13.6 26 15.4 1,020 11.5 99 7.6Emotional Disturbance 439 7.4 0 0.0 236 2.7 86 6.6Learning Disability 3,104 52.4 38 22.5 4,659 52.5 363 28.0Speech Impairment 398 6.7 43 25.4 1,254 14.1 293 22.6Autism 324 5.5 33 19.5 520 5.9 157 12.1Developmental Delay 0 0.0 0 0.0 0 0.0 0 0.0Traumatic Brain Injury 7 0.1 1 0.6 14 ≤1.0 4 0.3Noncategorical Early Child. 37 0.8 2 1.2 111 1.2 12 0.9

Total 5,920 100.0 169 100.0 8,882 100.0 1,295 100.0Source: The Public Education Information Management System (PEIMS) for 2010–2011. Data reflects the most current information available.

Page 12: HISD Agenda 111011

BOARD OF EDUCATION MONITORING SYSTEM: 2011–2012

Page 6 of 6

Table 3: Analysis of Students with Disabilities (SWD) Participation in State Assessments for AYP, 2011

Reading N % SWD % District

District Enrollment (3–8 and 10) 97,287

SWD Enrollment (3–8 and 10) 9,604

Spanish & English TAKS 1,216 12.7 1.2

TAKS (Accommodated) 2,508 26.1 2.6

TAKS-Modified 4,760 49.6 4.9

TAKS-Alternate 1,094 11.4 1.1

LAT 8 0.1 0.0

TELPAS-R 18 0.2 0.0

Mathematics % SWD % District

District Enrollment (3–8 and 10) 97,036

SWD Enrollment (3–8 and 10) 9,561

Spanish & English TAKS 1,277 15.4 1.6

TAKS (Accommodated) 2,600 25.6 2.6

TAKS-Modified 4,579 48.9 5.0

TAKS-Alternate 1,094 10.1 1.0

LAT 11 0.0 0.0

Note: District Enrollment is calculated by counting unduplicated answer documents submitted for reading and math (AYP definition).

Table 4: Analysis of Federal Cap and Exceeders for AYP, 2011

Reading TAKS-Alt TAKS-M

Number Met Standard 958 3,898

Number Non-Proficient 56 577

Number Tested 1,014 4,475

Federal Cap 974 1,947

1% Cap Available for Spill-Over 16 16

Total Federal Cap Limit 974 1,963

Number of Exceeders 0 1,935

Mathematics

Number Met Standard 960 3,486

Number Non-Proficient 54 826

Number Tested 1,014 4,312

Federal Cap 972 1,943

1% Cap Available for Spill-Over 12 12

Total Federal Cap Limit 972 1,955

Number of Exceeders 0 1,531

Note: Final federal regulations regarding modified academic achievement standards have changed the federal cap from a single 3% cap to a 1% and 2% dual cap system. The 1% cap is applied to proficient results on the TAKS-ALT and the 2% cap is applied to proficient results on the TAKS-M. Proficient results on these tests that exceed the statewide cap will be counted as non-proficient in all AYP calculations for campus, district, and state level results and will be referred to as Exceeders.

Page 13: HISD Agenda 111011

REPORT FROM THE SUPERINTENDENT

Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

SUBJECT: BOARD MONITORING SYSTEM—GOAL 1, SECTION H: INCREASE THE NUMBER OF STUDENTS TAKING DUAL CREDIT COURSES AND RECEIVING COLLEGE CREDIT

At the February 11, 2010, meeting, the Board of Education implemented a revised Board Monitoring System in order to efficiently maintain and measure achievement of Houston Independent School District (HISD) goals and adherence to its core values. The monitoring system was designed to give district administrators clear direction on how to meet the board’s expectations in these crucial areas.

Board Policy AE(LOCAL) states “[T]he administration shall report to the Board of Education on each goal and core value using the specific method and timing set out below, . . ..”

In reference to the district’s Goal 1: Increase Student Achievement, the attached report provides information regarding Section H: Dual Credit. The policy states that “the administration will report to the Board on the status of dual credit courses. The number of students enrolled in dual credit courses and the number of students receiving college credit by campus will be provided. Also, the demographic characteristics of HISD students enrolled in dual credit courses will include Districtwide enrollment by gender, ethnicity, and economically disadvantaged status.”

The attached report provides the information requested for the 2010 (2010–2011) and the 2011 (2011–2012) fall semesters, available to date. Enrollment and completion data are provided for the 2010 fall semester and enrollment data are provided for the 2011 fall semester. The dual credit program directly supports HISD’s Strategic Direction for Core Initiative 3: Rigorous Instructional Standards and Supports. Dual credit courses provide high school students the opportunity to take college-level courses and earn college credit.

A-1b

Page 14: HISD Agenda 111011

Page 1 of 4

Purpose

The Houston Independent School District (HISD) exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. In fulfilling this goal, HISD's Board of Education has designed a program to systematically monitor the district’s goals and core values. The Board Monitoring System will report on each goal and core value on a routine basis. The goal currently under review is to increase the number of students taking dual credit courses and receiving college credit (Goal 1, Section H). The dual credit program directly supports HISD’s Strategic Direction core value of Rigorous Instructional Standards and Supports. Dual credit courses provide high school students the opportunity to take college-level courses and earn college credit.

Findings

Number of Students Taking and Completing Dual Credit Courses

When comparing the level of student enrollment in dual credit courses from fall 2010to fall 2011, there was a slight decrease from 6,161 enrollments in the fall of 2010 to 5,831 enrollments in the fall of 2011. Students that enrolled in multiple courses were counted for each course they took resulting in a duplicated count (Table 1).

Dual credit course enrollment rates for the 2010 fall semester were highest for females (56.7 percent), Hispanic students (58.1 percent), and those who were economically disadvantaged (69.2 percent). Similarly, 2011 fall semester enrollments were highest for females (57.9 percent), Hispanic students (65.1percent), and economically disadvantaged (73.1 percent).

Of the 6,161 total enrollments in dual credit courses for the 2010 fall semester, 5,308or 86.2 percent were completed to earn college credit. Regarding racial/ethnic groups, percentages for course completion ranged from 97.8 percent for AsianAmerican students to 35.4 percent for Native Hawaiian/Pacific Island students. The completion rate for females (87.2 percent) slightly exceeded that for males (84.8percent). The percentage of economically disadvantaged students completing dual credit courses was 88.8 percent.

A total of 4,462 students enrolled in at least one dual credit course during the 2010fall semester (2010–2011 school year), with enrollment levels in at least one dual credit course decreasing to 4,000 students for the 2011 fall semester (2011–2012school year) (Figure 1). Hispanic students represented the predominant racial/ethnic group with 57 percent and 64 percent (fall 2010 and fall 2011 semesters, respectively). The percentage of economically disadvantaged students increased

Board Monitoring System: Indicator H

EXECUTIVE SUMMARY

Attachment A-1b

Page 15: HISD Agenda 111011

Page 2 of 4

slightly from 69 percent for the fall 2010 semester to 71 percent for the 2011 fallsemester.

The campus offering the highest level of enrollment in dual credit courses for the 2010 fall semester and the 2011 fall semester was East Early College High Schoolwith 770 and 963 enrollments, respectively (Table 2). These represent duplicated counts, since students may take more than one course.

Fifteen campuses showed an increase in dual credit enrollment from the fall of 2010 to the fall of 2011, while 14 campuses showed a decrease in dual credit enrollment, for all campuses with data for both years. The largest increase was found at EastEarly College High School, who increased by 193 total enrollments in dual credit courses from the fall of 2010 to the fall of 2011.

Administrative Response

It should be noted that a different methodology was put into place for the present reportto more accurately represent the enrollment and completion percentages for the district and campuses than did the previous methodology. For dual credit reporting in previous years, students were counted as enrollers if a dual credit course appeared in their schedule. The methodology artificially inflated counts of enrollers. By requiring students to have a first six weeks’ grade, the count of enrollers more accurately reflects the number of students actually taking dual credit courses, and also it results in a more accurate reflection of the percentage of true enrollers who also completed a dual credit course. For 2011, several campuses did not enter a first cycle grade but are reporting grades on the college grading cycle. For those campuses, students were counted as enrollers who were currently enrolled in the dual credit course at the time of the present report. Completers are those students who earned a final semester average of 70 or higher. Data for 2011–2012 were run using the new methodology, and data from 2010–2011 were rerun using the new methodology for comparison purposes. Comparisons between the present report and previously published reports cannot be made.

In planning for the 2011-2012 school year, HCC did not allow schools to add more dual credit courses due to the HCC budget. They could not pay additional teachers.Therefore, schools could not offer more dual credit courses than were offered in the spring of 2011. Additionally, HCC increased the number of students needed to offer the class. In the past a class needed to have 15 students, but this year a class needed 20 students. Some courses may have been dropped if the high school could not provide 20 or more students that passed the Compass by the 12th day using HCC’s calendar.

Page 16: HISD Agenda 111011

Page 3 of 4

Table 1: Fall 2010 Enrollment and Completion and Fall 2011 Enrollment for Dual Credit Courses by Student Demographics (Duplicated Count)

2010 Fall Semester, 2010–2011 Fall Semester 2011

Enrolling Completing Enrolling

Group Number Percent Number Percent Number Percent

All Students 6,161 100 5,308 86.2 5,831 100.0

Female 3,495 56.7 3,047 87.2 3,374 57.9Male 2,666 43.3 2,261 84.8 2,457 42.1

African American 1,401 22.7 1,237 88.3 1,351 23.2

Asian 134 2.2 131 97.8 144 2.5Hispanic 3,579 58.1 3,189 89.1 3,797 65.1American Indian 21 0.3 21 100.0 14 0.2Native HI/Pac. Is. 48 0.8 17 35.4 15 0.3White 799 13.0 589 73.7 469 8.0Two or More 52 0.8 45 86.5 41 0.7

Econ. Disadv. 4,262 69.2 3,785 88.8 4,261 73.1Note: Table 1 reflects enrollment and completion data by course. Since students may take more than one dual credit course, these counts are duplicated. Pending university or college requirements, students successfully completing dual credit courses receive college credit. Typically, students will earn 3 hours of college credit for completing asemester course. Source: Chancery 2010–2011 and 2011–2012. 2010 and 2011 data reflect new enrollment methodology.

Source: Chancery 2010–2011 and 2011–2012

4,462

2,53857%

1,93944%

1,05124%

932%

2,53857%

17<1%

32<1%

60614%

39<1%

3,07769%

4,000

2,28757%

1,71343%

94424%

1023%

2,55164%

12<1

111%

3519%

29<1

2,85571%

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

5,000

All Female Male African Amer.

Asian Amer.

Hispanic Amer. Indian

Native HI/Pac Is.

White Two or More

Econ. Dis.

Nu

mb

er o

f S

tud

ents

# Enrolled Fall 2010 # Enrolled Fall 2011

Figure 1: The Number of Students Enrolled in at Least One Dual Credit Course by Student Demographics, Fall 2010 and Fall 2011 (Unduplicated Count)

Page 17: HISD Agenda 111011

Table 2: Dual Credit Course Enrollment and Completion by Campus, Fall 2010 and Fall 2011

Page 4 of 4

Fall Semester 2010, 2010–2011

Fall Semester 2011, 2011–2012

School Name # Enrolled # Completed % Completed #Enrolled

Stephen F. Austin High School 342 311 90.9 277

Bellaire High School 454 433 95.4 479

Challenge Early High School 579 540 93.3 609

Cesar Chavez High School 151 137 90.7 69

CLC ** 27

Jefferson Davis High School 102 91 89.2 44

East Early College High School 770 746 96.9 963

Eastwood Academy for Academic Achievement 88 84 95.5 72

Empowerment College Preparatory High School ** 84

Energized for E-STEM 54 54 100.0 60

Energized for E-STEM - West ** *

High School for Law Enforcement and Criminal Justice 62 58 93.5 68

Sam Houston Math, Science, and Technology Center 156 141 90.4 197

Houston Academy for International Studies 458 407 88.9 594

Jesse H. Jones High School 49 47 95.9 21

Barbara Jordan High School 54 48 88.9 60

Kashmere High School ** *

Mirabeau B. Lamar High School 636 160 25.2*** 105

Lee High School 27 24 88.9 87

James Madison High School 160 160 100.0 132

Charles Milby High School 315 299 94.9 180

Mt. Carmel 32 32 100.0 35

North Houston Early College 537 462 86.0 702

John Reagan High School 209 202 96.7 141

George C. Scarborough High School 39 36 92.3 47

Sharpstown High School 56 49 87.5 74

Ross S. Sterling High School 93 91 97.8 140

Stephen P. Waltrip High School 182 174 95.6 166

Booker T. Washington High School 67 62 92.5 104

Westbury High School 95 93 97.9 89

Westside High School 151 147 97.4 94

Phillis Wheatley High School 19 16 84.2 **

Evan E. Worthing High School 50 50 100.0 21

Jack Yates High School 174 154 88.5 86HISD 6,161 5,308 86.2 5,831

Note: Earlier versions of this Board Monitoring System Dual Credit Indicator Report utilized a different methodology, and the data may differ.*Fewer than 5 students. **Did not offer dual credit courses. ***Campus scheduling irregularity.

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REPORT FROM THE SUPERINTENDENTOffice of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

SUBJECT: BOARD MONITORING SYSTEM–GOAL 4: INCREASE MANAGEMENT EFFECTIVENESS AND EFFICIENCY

At the March 2007 meeting, the Board of Education implemented a revised Board Monitoring System in order to efficiently maintain and measure Houston Independent School District’s (HISD) goals and core values. The monitoring system was designed to give district administrators clear direction on how to meet the board’s expectations in these crucial areas.

Board Policy AE(LOCAL) requires that “[T]he administration shall report to the Boardon each goal and core value using the specific method and timing set out . . .”

In reference to the district’s Goal 4: Increase Management Effectiveness andEfficiency, the report provides information regarding the objective stating that Programs and Services Will Be Evaluated for Effectiveness. This report is intended to provide the three year update of the Transportation administrative system. The policy states that “[T]he District shall have a decentralized organizational structure that will promote autonomy and innovation in schools. With a Districtwide commitment to performance over compliance and a shared accountability system in place, the District shall employ best practices of administrative principles to make optimal use of District resources and taxpayer dollars.”

The attached report provides the information requested for the 2010–2011 school year.

A-1c

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Business Operations

Transportation Services

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BOARD MONITORING REPORT – TRANSPORTATION SERVICES

Purpose

The Houston Independent School District (HISD) exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. In fulfilling this goal, HISD’s Board of Education has designed a program to systematically monitor the district’s goals and core values. The Board Monitoring System will report on each goal and core value on a routine basis. The goal currently under review is District Goal 4: Increase Management Efficiency and Effectiveness. What follows is the summary and results of the review of the HISD Transportation Services program.

Overview of Report

In Texas, school bus transportation must be provided for both special needs and homeless students. HISD board policy provides transportation for all students that live two or more miles from their assigned campus. In order to evaluate and measure the performance levels of HISD’s transportation services program, three sources of data were used.

Nationwide data were obtained from the Council of the Great City Schools (CGCS). Composed of 65 large city school districts, CGCS has benchmark data on transportation programs across the nation.

Year-over-year HISD data were reviewed which included financial, safety, mileage, and student ridership.

Data were obtained through the Texas Education Agency (TEA) School Transportation Foundation School Program, which regulates transportation service programs within the State.

When evaluating the performance levels of a transportation services program, the State Comptroller’s office recommends review of several criteria. Seven of the criteria are as follows (each will be addressed in this report):

1. General fund impact2. Financial efficiency3. Safety4. On time performance5. Vehicle maintenance plan6. Green initiatives7. Employee programs

Attachment A-1c

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Transportation Services Mission and Brief Facts

The mission of HISD Transportation Services is to provide safe, efficient, and reliable transportation services to the students of HISD, so that they may access the educational and cultural opportunities provided by the district and become productive community members. Briefly, some HISD transportation facts are as follows:

Approximately 29,000 students ride the bus daily. HISD has about 1,000 buses, which travel approximately 13 million miles

annually. In November 2010, all district buses were converted to bio-diesel fuel, which is

made from renewable sources such as soybeans. HISD operates more than 15,000 field trips annually. In August 2011 HISD became the first school district within the city of Houston

and Harris County to operate propane fueled school buses. All district buses have cameras and Global Positioning Systems (GPS) that track

every movement in real time. In the 2010–2011 school year, all buses were equipped with “child safety checks.”

When the ignition is turned off, the driver is required to go to the back interior of the bus and push a button; if this button is not pushed, the horn will activate.

All district school bus drivers receive at least 20 hours of training a year. For every $1.00 spent on school bus transportation, about $0.41 is reimbursed by

the state. HISD spends 2.87 percent on transportation expenses from the general fund,

which is below the state-wide average of 3.23 percent. HISD operates approximately 1,070 fleet vehicles (for food services, construction

and facility services, police, and related departments). The fleet vehicles travel more than 8 million miles annually. The district uses about 1.9 million gallons of bio-diesel fuel and 600,000 gallons of

gasoline each year.

Organizational Structure

Transportation Services has more than 1,200 team members; of these, approximately 950 are hourly school bus drivers. The remaining team members include safety trainers, mechanics, routing and scheduling staff, and support staff. In line with a best practice from The Federal Transit Administration, the transportation department is organized into three primary functional areas as follows:

General Manager

Chief Operating Officer

Personnel, Training, Safety, Grant and Contract Management,

Procurement, Financial Management, Budgeting, Routing and Scheduling

Scheduling Bus Drivers, Road Supervision, Communications, and

Dispatch

School Bus and Fleet Vehicle Maintenance and Repair, Technology

Senior Manager, Support Senior Manager, Operations Senior Manager, Fleet

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Budget and State Reimbursement

In the 2010–2011 school year, Transportation Services had a budget of approximately $36.6 million. Of this amount, approximately 78 percent is spent on payroll. The balance is spent on fuel, bus parts and supplies, and other transportation-related expenses.

The TEA entitles school districts to receive funding allotments for transportation costs. These funding allotments, or state reimbursements, have not changed since 1984. As the chart below illustrates, approximately 41 percent of the costs associated with transportation are reimbursed by the state, reducing the general fund impact of the transportation budget from $36.6 million to $21.7 million. Thus, for every budgeted $1.00, about $0.41 cents is reimbursed from the state.

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Grants

In the 2010–2011 school year, Transportation Services brought in more grant funding than the previous four school years combined. The chart below provides a comparative analysis:

Cost Reduction and Income and Revenue Generation

In September 2010, Transportation Services began looking at its budget for cost reduction strategies and revenue generation. Transportation Services completed a departmental restructuring that resulted in a budget savings of more than $2.1 million for the 2011–2012 school year without a reduction in service levels. Approximately 71percent of this budget reduction was achieved through the reduction of 41 transportation support positions.

In an effort to generate additional revenue, HISD entered into a contract with a media company in February 2011 for services relative to school bus advertising. The first

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Transportation Services

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advertisements were placed on HISD buses in May 2011. It is estimated that income received from this initiative could be up to $250,000 by December 2012.

The department also reached out to non-HISD schools within Houston to see if there was an interest in HISD providing bus services. HISD entered into a contract with five non-HISD

schools in July 2011. This service is projected to bring in more than $1 million in revenue for the district.

Key Performance Indicator 1: General Fund Impact

This measure provides a sense of the impact the transportation program has on the overall general fund operations of the district. Simply put, the more a district spends on transportation the less it has to spend on other programs. Therefore, it is the goal of a district’s operations team to provide the highest quality services while minimizing costs so more money is spent in the classroom.

As the chart below indicates, HISD spends approximately 2.87 percent of general fund dollars on school bus transportation, which is below the state average of 3.23 percent. In addition, many of the school districts that border HISD spend more general fund dollars on transportation than HISD and the state average. Finally, a selection of non-HISD schools in the Houston area that choose a third-party provider for transportation services spends nearly three times as much from the general fund than HISD.

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This performance indicator is perhaps the staple in the school transportation industry, and is measured by general fund cost–per-route mile operated. A greater than average cost per route mile may be appropriate based on specific conditions or program requirements in a particular district. A less than average cost-per-mile may indicate a well-run program or favorable conditions in a district. Factors that influence this measure include:

Labor costs Cost of the fleet such as fuel, insurance, and maintenance Effectiveness of the routing and scheduling plan Ability to use each bus for more than one run (or school) Bell schedule Maximum riding time allowed and earliest pickup time allowed Student ridership eligibility requirements

As the chart below indicates, HISD spends approximately $2.27 per route mile from the general fund, which is below the state average of $2.42. In addition, many of the school districts that border HISD spend more per route mile from the general fund dollars than HISD and the state average.

Key Performance Indicator 2: Financial Efficiency

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Transportation Services

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Key Performance Indicator 3: Safety

The safe transport of students is the most important goal of Transportation Services. The National Highway Traffic Safety Administration reports that “students are nearly eight times safer riding in a school bus than with their own parents and guardians in cars.” To maximize safety, Transportation Services extensively trains new drivers, provides on-going training for existing drivers, and tracks its safety record to help evaluate how it can be even safer.

All school bus accidents are tracked, regardless of severity or assignment of fault. After a bus is in an accident, the transportation safety team completes a comprehensive review.Within Transportation Services, there are approximately 237,180 miles driven between preventable accidents, which is above the CGCS median of 124,848. Thus, an HISD bus is traveling nearly twice the number of median miles before incurring a preventable accident. The chart below provides a comparative analysis.

As the chart indicates, HISD buses are traveling more than 112,000 additional miles between preventable accidents than the nationwide median average as measured by the CGCS.

Key Performance Indicator 4: On-Time Performance

Perhaps the most critical key performance indicator is on-time performance. If students do not arrive at school safely and on time, then learning cannot take place. In August 2008, HISD Transportation Services began using a Global Positioning System (GPS)

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that is installed on all buses. Morning on-time performance at schools steadily increased from an initial estimated baseline of 90 percent before GPS was installed (measured by arrivals within a 20 minute transportation window), to a daily average of approximately 97percent (measured by arrivals at least 15 minutes before instructional start time) as of June 2011. As a comparison point, the local bus on-time performance for METRO Houston as of July 2011 was 69 percent (DATA SOURCE: METRO Monthly Board Report, July 2011).

Key Performance Indicator 5: Vehicle Maintenance Plan

The goal of a vehicle maintenance plan is to keep buses in a safe and reliable condition at all times. Within HISD, the vehicle maintenance plan keeps track of vehicle maintenance by bus and type of service, enabling the district to establish service schedules and identify trends and specific types of problems that can be addressed to prevent major repairs.

In May 2011, Government Fleet, a leading transportation industry magazine, announced the top 100 fleets for 2011; HISD was the only school district in the country to earn a spot on the list. The 2010–2011 school year was the first year that HISD applied for this coveted award.

The award is based on documentation of key performance measurements used to track work progress, use of technology, evidence of a high trust culture where employees feel confident to voice their opinions on procedures, repairing vehicles right the first time, and quick efficient turnarounds on repairs.

Key Performance Indicator 6: Green Initiatives

In July 2011, the HISD transportation program made the cover of School Transportation News, a leading transportation magazine (a first in the department’s history). The article was titled “Houston, We’re Going Green," and focused on how the seventh largest school district in the nation embraces environmentally-sound practices with alternative fuels, GPS, and shop innovations which reduce greenhouse gases. Some of the key points in the article include:

In the 2010–2011 school year, propane school buses were added to the district fleet; in addition, all school buses and diesel vehicles began utilizing biodiesel fuel.

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Transportation Services

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Transportation Services has a strong partnership with the University of Houston as measured by its recent joint project to test emerging emission reduction technology on 27 district buses.

Reducing the waste stream from the shops, utilizing GPS to monitor excessive engine idling, and optimize routing efficiency has helped improve Houston’s air quality.

In October 2011, HISD Transportation Services received yet another prestigious honor from Government Fleet Magazine, when it was ranked as the top school district green fleet in the nation. The 2010–2011 school year was the first year that HISD applied for this award.

Key Performance Indicator 7: Employee Programs

An HISD bus driver is the first and last HISD team member that many children see every day. Their genuine and sincere concern for students makes a huge difference in whether or not a student arrives at school ready to learn. In order to recognize bus driver’s contributions to the district, Transportation Services initiated the STAR program in November 2010. This program recognizes bus drivers who achieve goals in Safety, Teamwork, Attendance, and Reliability. The photograph below shows students fromScarborough High School painting a “STAR” mural on the wall at one of the bus terminals.

Page 29: HISD Agenda 111011

In June 2011, Transportation first ever summer job fair to help school bus drivers and attendants who did not receive a summer route assignment work. More than 15 organizations attendedaddition, classes were held to help drivers and attendants complete their both job application completion tips and interview practice. The photo to the right shows drivers practicing how to complete an application.

HISD has one of the premier training programs in the State of Texasdrivers from other Texasdistricts like Galveston, Spring Branch, Conroe, New Caney, and North Forest are seen weekly at one of the many safety training programs held within Transportation Services. The photo to the right shows the safety investigators preparing to conduct a CPR training class.

Since the 2008–2009 buses by more than 28,773 in the 2010approximately 5 percent.budget on transportation decreased by

Business Operations

Transportation

Page 10 of 11

ransportation Services held its first ever summer job fair to help school bus

who did not receive a summer route assignment secure summer

15 organizations attended. In addition, classes were held to help drivers and attendants complete their résumé and offer both job application completion tips and

The photo to the right shows drivers practicing how to complete an

The Mayor of the City of Houston formally declared November 2010 as HISD Bus Driver appreciation month. This was a first in the department’s history. Four official proclamations were issued (one for each motor pool) and formally presented to the HISD Board on November 11, 2011. The photo to the left shows bus drivers from each terminal accepting the proclamations at the HISD Board meeting.

HISD has one of the premier training State of Texas. Bus

other Texas school districts like Galveston, Spring Branch, Conroe, New Caney, and North Forest are seen weekly at one of the many safety training programs held within Transportation Services. The photo to the right shows the safety investigators preparing to

t a CPR training class.

Actions Going Forward

2009 school year, daily student ridership has increased on HISD more than 12 percent (from 25,624 in the 2008–2009

2010–2011 school year); bus routes have decreased by percent. In addition, the amount of the district general fund

budget on transportation decreased by more than 2 percent during this same time

Business OperationsTransportation Services

of Houston formally declared November 2010 as HISD Bus Driver

This was a first in the Four official proclamations

were issued (one for each motor pool) and formally presented to the HISD Board on

The photo to the left shows bus drivers from each terminal accepting the

Board of Education

daily student ridership has increased on HISD 2009 school year, to

bus routes have decreased by the amount of the district general fund

during this same time

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Transportation Services

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period. Transportation Services will continue to find efficiencies in operations and maximize ridership.

In the 2010–2011 school year, Transportation Services received nearly $3 million in grants for propane buses and infrastructure, retrofits, and particulate filters. This may be a challenge to match in the 2011–2012 school year, but the department must continue to seek out alternative fuel grants.

In the 2010–2011 school year, Transportation Services created a software program linked to GPS and the routing software. Similar to programs used inairports, this program will allow school personnel to quickly identify the status of a bus and receive the estimated time of arrival or departure by looking at a wall-mounted computer screen or desktop. Transportation Services began rolling-out this program to schools in September 2011, and will continue to evaluate the program throughout the year. An actual screenshot of the program for Mirabeau B. Lamar High School can be found below.

Page 31: HISD Agenda 111011

REPORT FROM THE SUPERINTENDENT

Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

SUBJECT: MAJOR BUSINESS PROJECTS STATUS REPORTS

There are five major business projects currently in progress:

Benefits Food Services PeopleSoft SAP Business System

Student Information System

Status summaries are attached as reports to the Board of Education.

A-1

Page 32: HISD Agenda 111011

Benefits Status Report

Major Projects—Benefits Page 1 of 6November 2011

EXECUTIVE SUMMARY

Project Purpose

The purpose of the Benefits Outsourcing Project is to apply best business practices and updated technology to the management of the Houston Independent School District’s (HISD) benefits programs and processes. Services provided include general administration and call-center support, general benefits consulting, claim audits, actuarial support, wellness initiatives, and communications. The model is also being used with other organizations and uses collective purchasing opportunities when advantageous. Outsourcing allows HISD to access highly specialized resources on an as-needed basis and to share use of expert systems, thereby avoiding the cost of having such resources on staff. Strategically, HISD has moved toward consumerism plan designs, disease management, and wellness initiatives to best manage overall healthcare costs.

Open Enrollment Planning and Implementation

Open enrollment (OE) for the 2012 benefits plan year opened November 3 and continues through November 17, 2011.

For 2012, the Board approved changing disability and life and AD&D vendors in 2012 as well as increasing supplemental life insurance benefit from three times an employee’s annual base salary up to $400,000 to five times an employee’s annual base salary up to $600,000.

Implementation meetings continued in November for Gateway to Care, Unum and Minnesota Life to develop/program new eligibility files, communications, process flows, Web-site modifications, reporting requirements, payroll and accounting requirements in preparation for 2012. In addition, contract/policies are being finalized with Gateway to Care, Unum, QCD, Hyatt Legal, ValueOptions and Minnesota Life.

Open Enrollment Communication

In order to keep employees well informed about the upcoming changes in the district’s 2012 benefits, and to ensure employees have the support they need to select the plans that are right for them, a communication campaign started in August 2011 and will continue through January 2012.

2012 Benefit message—e-mail message sent to all employees outlining benefit changes at a high level: August 19, 2011

Attachment A-1

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Benefits Status Report

Major Projects—Benefits Page 2 of 6November 2011

Leadership Brief—print piece sent to all district leaders outlining new initiatives for 2012; introduces open enrollment messaging to leaders to cascade to employees: October 5, 2011

Pre-enrollment newsletter—print piece targeting all employees outlining changes for 2012 at a high level; provides context for decision-making and begins to introduce the tools available to help employees make the best decisions during Open Enrollment: October 10, 2011

Open enrollment video—shown at employee meetings and also available online; offers highlights of what’s new for 2012 and tips to make the most of your health: mid-October for train-the-trainer sessions and November for employee meetings

HISD TV—interviews on relevant benefit topics and Open Enrollment video: October through end of Open Enrollment

Benefits Toolkit—print piece produced in English and Spanish; accompanies OE video to supplement content: distributed to Benefit Coordinators in October

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Benefits Status Report

Major Projects—Benefits Page 3 of 6November 2011

Benefits Highlights—print piece mailed to the home of all benefits-eligible employees; outlines changes for 2012 at a high level, provides details about

all medical plan and network options as well as high-level information about each voluntary option and health and wellness programs: mailed October 12–14, 2011

Discount Benefit Plan + FSA Campaign: October through Decembero Passive enrollment (new for 2012). Employees currently enrolled in the

plan will be auto-enrolled into the plan for 2012o Letter and flier inserted in the Benefits Highlights mailing to all

employees eligible for the plano Connect-ED phone message and e-mail sent at the beginning of the

enrollment period to all employees not enrolled but eligible for the plano Reminder e-mails sent to all employees not enrolled but eligible for the

plan reminding them to enrollo Follow-up information and letter sent to all employees submitting

incomplete paper enrollment formso Confirmation letter sent to all employees with conflicts between paper

and electronic electionso Connect-ED phone message and e-mail for employees not enrolled

but eligible for the plan giving them one last chance to enrollo Special meetings at sites with large eligible populations

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Benefits Status Report

Major Projects—Benefits Page 4 of 6November 2011

Interactive Benefits Guide – (new for 2012) includes embedded multimedia content to facilitate better understanding of select plan features and to more effectively promote plan benefits and tools: Week of October 17

Benefit Counselors—conduct train-the-trainer sessions for 300 benefit coordinators to prepare them for employee meetings in mid-October, conductenrollment meetings and computer labs at transportation, food services, warehouse, and HMW offices: held in October and November

Posters—printed posters in both English and Spanish announcing the enrollment period and the employee benefits meeting at their location: posted at all work sites in October

Wallet cards—distributed to benefit coordinators to provide contact information for all resources: mid-October

Post-enrollment e-newsletter—e-mail targeting all employees, offers post-enrollment reminders, and sets the stage for the 2012 plan year: week of December 5

Invitation to enroll and reminder to enroll—e-mails sent to all district benefits-eligible employees at the start and halfway through the enrollment period: November 4–18

Enrollment updates posted to Benefits Outlook site—updates throughout the enrollment period: November 4–18

Benefit coordinator e-mails—e-mails sent throughout the enrollment period to keep coordinators up to date on enrollment information and frequently asked questions: November 4–18

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Benefits Status Report

Major Projects—Benefits Page 5 of 6November 2011

Benefits confirmation—e-mail explaining how to access an electronic confirmation and a paper confirmation statement mailed to all benefits-eligible employees: after enrollment closes

Benefit Counselors

Benefit Counselors conducted train-the-trainer workshops with over 300 campus and departmental benefit coordinators in October. The Benefit Counselors and campus/departmental Benefit Coordinators began conducting onsite benefit meetings in late October continuing through the Open Enrollment period. Training including a comprehensive review of the 2012 benefits changes, the Open Enrollment communication materials and the Open Enrollment schedule.

The Benefit Counselors also conducted additional Open Enrollment meetings and computer labs to assist employees at transportation, food services, warehouse and HMW offices. The Hattie Mae White meetings were open to any employee who had missed their onsite campus/departmental meeting. These additional meetings were held November 9 and 16. Enrollment labs were held November 9, 12 and 16 at HMW to assist employees while they enrolled.

Flu Vaccinations

Texas Vaccine Institute, a sub-contractor for Aetna and the provider for the 2011-2012 flu inoculations, began HISD flu shots in August and concluded the end of October. Preliminary count of the inoculations indicates that over 8500 employees obtained flu shots this year. The 2012 seasonal flu vaccination has incorporated the H1N1 as one of the strains the vaccination will address. Final numbers for vaccinated employees will be available later this month.

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Benefits Status Report

Major Projects—Benefits Page 6 of 6November 2011

Mammography Screenings

The benefits department hosted the Rose, a nonprofit organization dedicated to the reduction of breast-cancer-related deaths. The Rose’s mission is to provide mammography screening, diagnosis and access to treatment and support to all

women regardless of their ability to pay. During October, Breast Cancer Awareness Month, the Rose provided mammography screening at 12 locations throughout the district. The schedule was posted on the HISD employee portal. The Rose accepts all HISD medical insurance plans and, if uninsured, women may qualify for a free mammography. The Rose also offers a reduced rate cash price and payment plans.

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Food Services/ARAMARK Education Status Report

Major Projects—Food Services/ARAMARK Education 1 of 3November 2011

EXECUTIVE SUMMARY

Project Purpose

The Houston Independent School District (HISD) and ARAMARK Education manage the Food Services Department. The goals are to:

increase student participation in all programs identify every eligible child for free or reduced-price meals provide employee training and a safe environment increase customer satisfaction earn recognition as a national leader in child nutrition and wellness among public school

districts

Food Services works every day to support student achievement through proper nutrition, and constantly reviews, modifies and improves the program to help reach the district’s goals.

Increasing Student Participation

The month of September 2011 contained 20 service days, to mark the first full month of service in the 2011–2012 school year. During this time period, 107,925 breakfasts, 125,145lunches, and 7,326 snacks were served per day. Compared to the prior year, breakfast meals are up 2.6 percent, lunch meals are down 5.6 percent, and snacks are up 25 percent.

Free and Reduced Price Meal Status

The Student Eligibility and Accountability department continues to process free and reduced priced meal applications. To date, 75,594 paper applications and 3,214 on-line applications have been processed as of October 3.

As of October 3, 2011, 149,840 students were eligible for free meals and 14,682 were eligible for reduced price lunch meals, for a total of 164,522. This represents 81.40 percent of student enrollment and exceeds the October 1, 2010 eligible status of 80.86 percent.

Increasing Customer Satisfaction

New School Menu Design Makes it Easier for Food Services To “Serve Up A Healthier You”

Food Services has redesigned school menus for the 2011–2012 school year. Based on feedback received from parents and students, the department has definitely hit the mark. Food Services used the parent advisory committee as a sounding board when making the enhancements to the menu and received a resounding seal of approval before finalizing the new design.

Attachment A-1

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Food Services/ARAMARK Education

Status Report

Major Projects—Food Services/ARAMARK 2 of 3November 2011

These new menus were specifically designed to be a resource for parents and students, providing the information needed to make healthful school lunch choices. A newly added concept called “Build A Better Meal” uses icons to identify foods that are heart healthy, whole grain, and vegetarian.

Each day, a menu item is highlighted with a description of the entrée and the calorie and fat gram count. Fruits and vegetables have also been grouped together on the menu and all Texas-grown produce is indicated. This helps students quickly identify these important food groups and promotes the importance of HISD’s efforts to use more locally grown produce.

Many new entrée and side dishes have been created for students this year. The back of the menu contains complete descriptions of the new items highlighting the ingredients and presentation methods that Food Services chefs have designed. Essential information for parents, including links to free and reduced-price meal applications, Parent-On-Line (for student meal payments), promotion announcements, and a complete listing of the menu’s nutritional analysis is also included in the new design.

The monthly elementary school menus are printed in both English and Spanish and are sent home to all elementary school parents.

For those who prefer to get information on-the-go, a scannable QR technology code feature has been added to the menu. When scanned using a smart phone, it links directly to the food services website where parents and students can learn more about food services at their convenience.

The new format was recently featured as a “Best Practice” by School Food FOCUS, a national collaborative of large-city school districts focused on sustainable change in school meal programs. The monthly elementary menus are printed in both English and Spanish and sent home to all parents.

Dedication to Personnel Development

Ninth Food Services’ Manager Training Academy Currently Underway

The ninth Team Lead Academy of this school year kicked off Monday, October 3, 2011. Ninety-seven participants have graduated from the Senior Food Service Attendant (SFSA)Academy, and more than two-thirds of the trainees have been promoted to Cafeteria Manager.

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Food Services/ARAMARK Education

Status Report

Major Projects—Food Services/ARAMARK 3 of 3November 2011

Sixteen Food Service attendants are currently attending the three-week course which is designed to equip them for leadership positions as Cafeteria Managers (Team Leads). This classroom training is followed by two weeks of on-site training.

Led by Director of Human Resources, Antonia Sandoval, HISD Food Services/ARAMARK, the sixteen candidates, who are selected by Area Managers and Directors, will complete comprehensive training every day for the next week at the Food Services

Support Facility. Participants will cover a variety of subject matter specific to the role of cafeteria manager and fulfill the “classroom” experience section of the course.

The classroom experience includes:

quality and compliance awareness; use of Microsoft Office applications; leadership development, human resources, and supervisory skills; safety and security practices; production records, inventory, and grocery ordering procedures; Primero POS Cashier System and SAP manager training; marketing, presentation, and culinary skills; nutrition awareness; and customer service.

At the completion of the classroom section of the course, participants will work side-by-side with an experienced SFSA in a school for two weeks to get hands-on experience and apply the material learned in the classroom to daily activities. At the conclusion of the three week training class, participants will attend a graduation ceremony with Area Managers and Directors.

Food Services is proud to provide a leadership opportunity for these dedicated employees who strive for excellence in everything they do.

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PeopleSoft Status Report

Major Projects—PeopleSoft Page 1 of 2November 2011

EXECUTIVE SUMMARY

Project Purpose

The purpose of the Human Resources/Payroll Project is to affect significantly the attainment of Houston Independent School District’s (HISD) goals through the application of best business practices and updated technology to human resources and payroll work processes. The PeopleSoft system is used by schools, central office departments including Human Resources (HR), Payroll, Budgeting, Accounting, Finance, Benefits, and Professional Development Services.

Project Status

The PeopleSoft team is engaged in production support, performance-tuning, and leveraging the application by developing new functionality.

TASKS ONGOING OR COMPLETED DURING THIS REPORTING PERIOD

PeopleSoft Online Position Management

The Online Position Management project is currently on hold. Budgeting and the PeopleSoft Project Team met on September 15, 2011 to revisit the project’s deployment strategy and timelines.

Non-Employee Data in PeopleSoft

The Non-Employee data project is currently on hold pending the deployment of both the PeopleSoft Online Position Management and Talent Acquisition projects. The PeopleSoft Team will continue to work with Federal and State Compliance to ensure the delivery of all Public Education Information Management System regulatory reporting for the next reporting period. Talent Acquisition System Project

The PeopleSoft Team is currently working with HR on a short-term solution which will allow HR Recruiting the ability to meet their recruiting needs for the upcoming 2011–2012 school year. The core technical team is currently conducting unit testing to ensure the system requirements are tested prior to conducting user acceptance testing with Human Resources.

Attachment A-1

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PeopleSoft Status Report

Major Projects—PeopleSoft Page 2 of 2November 2011

PeopleSoft 9.1 Upgrade

The PeopleSoft upgrade project is currently in project initiation. The project steering committee has been selected and the PeopleSoft Project Team is currently working to establish all core team members from each respective module area to begin reviewing the enhancements to Oracle’s 9.1 release of Human Capital Management.

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SAP Business System Status Report

Major Projects—SAP Page 1 of 1November 2011

EXECUTIVE SUMMARY

Project Purpose

The Systems, Applications and Products in Data Processing (SAP) systems are used to support the business operations of the Houston Independent School District (HISD). It is the mission of the SAP Projects Team to maintain, enhance, and upgrade the system to address the emerging needs of HISD users and capitalize on new technology.

SAP Business Warehouse/Business Intelligence Implementation (BW/BI) and the Enterprise Portal

The SAP Business Intelligence (BI) and Business Warehouse (BW) systems are reporting tools that enable access to the millions of records that reside in SAP through extraction, indexing, and organization of data into manageable packages for insightful analysis in a timely fashion.

Status: The BI team continues to work with the district’s business departments todeliver detailed accounting analysis reports. The BI team plans on delivering more reports and functionality in the fourth quarter of 2011.

Supplier Relationship Management for Public Sector (SRM-PPS)—Vendor Master Management and Registration of Supplier (ROS)

The SRM module in SAP allows suppliers to provide and update profile information to SAP via the HISD Web site. Additionally, it streamlines the procurement process from requisition to goods receipt for district-contracted items that move straight into a purchase order that is immediately sent to the vendor.

Status: As of October 21, 2011, 957 users have completed conversion training to migrate to SRM and have received access; 167 users remain to be trained.

Ongoing SAP System Modifications

Requests For Proposals are being developed for two future projects.

Accounts Payable Invoice Automation – Software solution to automate Accounts Payable invoice lifecycle. These will improve business processes and vendor relations.

Chart of Accounts – Redesign SAP chart of accounts to better accommodate HISD’s growth in Schools and Departmental cost center needs. Redesign will include reengineering of SAP and business processes and reporting.

Attachment A-1

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SIS Status Report

Major Projects—SIS Page 1 of 2November 2011

EXECUTIVE SUMMARY

Project Purpose

The purpose of the student information system (SIS) project is to implement the Chancery Student Management System (SMS) and Gradespeed grade book system across the district.

User Support

The general performance of both Chancery and Gradespeed was acceptable for normal school activities through the month of October 2011. Significant support was provided to secondary schools to re-configure master and student schedules for the 2011–2012 school year and to provide support for elementary and secondary grade reporting and the production of report cards. SIS provided support to Federal and State Compliance and the schools related to the assignment of teachers to classes for Public Education Information Management System (PEIMS) and the Classroom Link. Scripts were developed and run to add At Risk coding indicators for 2011–2012 fall PEIMS related to residential placement and readiness testing.

Data Extracts and Integrations

SIS completed the development of processes to return PEIMS data from EasyIEP back to Chancery, and special education data was loaded into Chancery for PEIMS reporting purposes. SIS provided new data extracts for a Houghton-Mifflin online instructional materials adoption for second-grade through fifth-grade and for the Review 360 student behavior application.

Testing

Comprehensive regression testing of SMS Release 7.6 hotfix 2 was completed and the software release installed October 14, 2011. The release provided critical software for the development of fall PEIMS data and included new PET and TRex extracts.

Customizations

SIS completed development for the tracking of student interventions for personal graduation plans (PGP) and Response to Intervention plans (RtI) in Chancery. Modifications were completed for report cards to accommodate Montessori grading.

Data Reporting

Data was provided to administrative departments for: elementary class sizes including longitudinal data over the last three years, Magnet school applications and

Attachment A-1

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SIS Status Report

Major Projects—SIS Page 2 of 2November 2011

enrollments, Magnet school zoned students and transfer students, teacher listing for sixth- and seventh-grade, 2010–2011 promotion standards data, Vanguard school enrollments, 2010–2011 final GPAs for eleventh- and twelfth-grades, dual credit enrollments and completions, in-district and out-of-district transfers, and October student enrollment for ASPIRE.

GradeSpeed—Districtwide Gradebook

SIS re-implemented customized pages in GradeSpeed for the collection of elementary teacher instructional minutes for the month. These minutes are collected for the fall PEIMS submission.

Training

Online training modules were completed for the Rtl plans data entry in Chancery, the entry of teacher of record for elementary and secondary scheduling under release 7.6, and the coding of discipline records for PEIMS.

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Office of Board of EducationBoard of Education Meeting of November 10, 2011

Paula Harris, President

SUBJECT: ADOPTION OF RESOLUTION TO REAPPOINT LAWRENCEMARSHALL TO THE BOARD OF DIRECTORS OF THE HARRIS COUNTY APPRAISAL DISTRICT

The Houston Independent School District (HISD) appoints one member to the six-member board of directors of the Harris County Appraisal District (HCAD). Board members are appointed for a two-year term and the current term of LawrenceMarshall will expire on December 31, 2011. It is recommended that Lawrence Marshall be reappointed as the HISD member on the appraisal district board of directors for a two-year term beginning January 1, 2012.

The proposed resolution appointing Larry Marshall as the Board of Education member for the appraisal district board of directors is attached.

COST TO DISTRICT: None

FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 5: Improve Public Support and Confidence in Schools and aligns with Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education adopt the resolution to reappointLawrence Marshall to the board of directors of the Harris County Appraisal District, effective November 11, 2011.

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RESOLUTION OF THE BOARD OF TRUSTEES OF THE HOUSTON INDEPENDENT SCHOOL DISTRICT

APPOINTING A CANDIDATE FOR A POSITION ON THE BOARD OF DIRECTORS OF THE HARRIS COUNTY APPRAISAL DISTRICT

WHEREAS, the Houston Independent School District has the right andresponsibility to elect one person to the Board of Directors of the Harris County Appraisal District (HCAD) for a term of office commencing on January 1, 2012, and extending through December 31, 2013; and

WHEREAS, the Board of Trustees of the Houston Independent School District desires to appoint a member on said board of directors; now therefore,

BE IT RESOLVED by the Board of Trustees of the Houston Independent School District that the facts and recitations set forth above be and are hereby adopted, ratified, and confirmed; and be it

RESOLVED that Lawrence “Larry” Marshall, a resident of Harris County, Texas, whose mailing address is P.O. Box 88082, Houston, Texas 77288, be and is hereby appointed as director of the position to be filled by the Houston Independent School District on the Board of Directors of the Harris County Appraisal District for a two-year term of office commencing on January 1, 2012; and be it

RESOLVED that the President and Secretary of the Board of Trustees of the Houston Independent School District are authorized to sign this resolution and to deliver or cause to be delivered a certified copy of this resolution to the Chief Appraiser of the Harris County Appraisal District no later than November 11, 2011.

PASSED AND APPROVED this ________ of November, 2011.

________________________________Paula Harris, PresidentBoard of EducationHouston Independent School District

Attest:

___________________________Carol Galloway, SecretaryBoard of EducationHouston Independent School District

Attachment B-2

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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Board Services Anna Eastman, District I Carol M. Galloway, District II Juliet K. Stipeche, District VIIVIII SUBJECT: APPROVAL TO ESTABLISH A VANGUARD MAGNET PROGRAM

AT FRANK BLACK MIDDLE SCHOOL As part of the Houston Independent School District (HISD), Magnet programs exist to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. This system of Magnet programs provides educational choices developed to serve students with specialized interests, talents, and needs. Frank Black Middle School, which currently services students in grades six through eight, wishes to establish a School-Within-A-School (SWAS) Vanguard Magnet program. The primary goal of the Frank Black Middle School Vanguard Magnet program would be to establish a continuous Vanguard education from elementary to middle school since Frank Black Middle School’s primary elementary feeder school currently has a Vanguard Magnet designation. In addition to increasing the enrollment at Frank Black Middle School, the designation of a Vanguard Magnet program at Frank Black Middle School will increase student achievement and academic success. By offering a Magnet program at this location, the district can demonstrate its commitment to the best educational opportunities for all students. The blending of zoned students with students attracted by the Magnet offering will enrich the educational opportunities available at this school. Parent, student, and community response has been overwhelmingly positive and has led to the request that the program be established as a Vanguard Magnet. If approved, the school will institute the Magnet program and begin recruiting students from outside of the Frank Black attendance zone beginning in fall 2012. Currently, Frank Black Middle School is piloting a Vanguard program with 30 current sixth-grade students, and the feedback has been extremely positive from the administration, faculty, staff, students, and parents. The complete proposal is on file in Board Services. COST/FUNDING SOURCE(S): Funding for this program will be determined

during the 2012–2013 budget adoption process.

REVISED11/08/11

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STAFFING IMPLICATIONS: None ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:

Increase Student Achievement and HISD Goal 5: Improve Public Support and Confidence in Schools and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports, and Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY. RECOMMENDED: That the Board of Education approve the establishment of a

Vanguard Magnet program at Frank Black Middle School, effective November 11, 2011.

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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN AGREEMENT RENEWAL WITH THE HOUSTON-GALVESTON AREA COUNCIL TO RECOUP FEDERAL DOLLARS FOR CHILD-CARE SERVICES

This item seeks Board of Education authority to negotiate and execute an agreement renewal with the Houston-Galveston Area Council (HGAC) to continue providing comprehensive child-care services to teen parents in the Houston Independent School District (HISD). Under this agreement, HGAC will provide a federal dollar match for each dollar that HISD identifies and specifies is committed for use with parenting teens. HISD will demonstrate to HGAC that $486,000 of in-kind personnel salaries is committed for use with teen parents. HGAC’s formula combines the original amount of $486,000 and a $941,455 federal share, resulting in the availability of $1,427,455 for child-care services for the 2011–2012 school year.

On the national level, lack of child care is a major risk factor for school dropout for parenting teens. To reduce this negative impact, the Health and Medical Services Department collaborates with internal and external programs to assist pregnant and parenting students. HGAC continues to be a major partner in this effort. Due to the increasing number of teen parents in HISD, the need for child care far exceeds available funds allocated for HISD. HGAC’s matching funds provide valuable support for child-care needs districtwide throughout the school year. Applications for child-care services are collaboratively processed through The WorkForce Solutions.Teen parenting students who meet eligibility criteria will receive child-care servicesthrough this initiative until the allotment for HISD has been expended.

As an evaluation of the services, the Health and Medical Services Department will track the numbers of parenting teens who graduate and the number of children placed in child care.

COST/FUNDING SOURCE(S): In-kind personnel services totaling $486,000 will be used to generate matching funds for this program.

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOAL/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is

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aligned with Core Initiative 3: Rigorous Instructional Standards and Supports.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate and execute an agreement renewal with Houston-Galveston Area Council to recoup federal dollars for child-care services for children of eligible teen parents, effective November 11, 2011.

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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: DISTRICT IMPROVEMENT PLAN AND TARGETS FOR 2011–2012

Texas Education Code (TEC) §11.252 requires that each school district have a District Improvement Plan (DIP) that is developed, evaluated, revised and approved by the Board of Education annually. The purpose of the DIP is to guide district and campus staff members in the improvement of student performance for all student groups in order to attain state standards in respect to the academic-excellence indicators. The 2011–2012 District Improvement Plan:

Is a one-year plan which is aligned to the Houston Independent School District’s (HISD’s) Strategic Direction and includes information from the Board MonitoringSystem Reports and Strategic Direction reports

Is a working plan which can be updated and modified throughout the year

Is used for federal and state reporting purposes, includes strategies to supportHISD Goal 1: Increase Student Achievement and is aligned to each of HISD’s five core initiatives for transformation.

A copy of the 2011–2012 DIP is on file in Board Services.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and it is aligned to all five of the core initiatives for HISD’s Strategic Direction.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the 2011–2012 District Improvement Plan, effective November 11, 2011.

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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: APPROVAL TO ESTABLISH NEW MAGNET SCHOOLS IN THE

HOUSTON INDEPENDENT SCHOOL DISTRICT EFFECTIVE FOR THE 2012–2013 SCHOOL YEAR

The Houston Independent School District (HISD) Board of Education is requested to approve the establishment of new HISD Magnet schools, to be effective at the start of the 2012–2013 school year. These schools would add to the district’s current system of Magnet programs that was developed to serve students with specialized interests, talents, and needs. The proposed new magnet schools will be determined after the November 3, 2011 Board of Education Workshop. are listed below:

• Young Men’s College Preparatory Academy • Young Women’s College Preparatory Academy • Maud Gordon Mandarin Chinese Dual Language School

Also, major program changes are proposed for the following school:

• DeVry Advantage Academy and Contemporary Learning Center at H.P. Carter

COST/FUNDING SOURCE(S): Funding for these new programs will be

determined during the 2012–2013 budget adoption process.

STAFFING IMPLICATIONS: None ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:

Increase Student Achievement and HISD Goal 5: Improve Public Support and Confidence in Schools and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports, and Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

WITHDRAWN11/10/11

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RECOMMENDED: That the Board of Education approve the establishment of new

HISD Magnet schools, effective November 11, 2011.

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN IMPLEMENTATION AGREEMENT WITH ADVANCEMENT VIA INDIVIDUAL DETERMINATION (AVID) FOR MEMBERSHIP, MATERIALS, AND TRAININGS FOR PARTICIPATING MIDDLE AND HIGH SCHOOL CAMPUSES

AVID, Advancement Via Individual Determination, is an elementary through post-secondary college readiness system that is designed to increase schoolwide learning and performance. The AVID system accelerates student learning, uses research based methods of effective instruction, provides meaningful and motivational professional development, and acts as a catalyst for systemic reform and change.

AVID targets students in the academic middle— students earning grades of B, C, and even D—who have the desire to go to college and the willingness to work hard. These are students who are capable of completing rigorous curricula but are fallingshort of their potential. Typically, they will be the first in their families to attend college, and many are from low-income or minority families. AVID pulls these students out of their unchallenging courses and puts them on the college track: acceleration instead of remediation.

What differentiates AVID from other educational reform programs is its astounding success rate. Since 1990, more than 85,500 AVID students have graduated from high school and planned to attend college. Of the 22,210 AVID 2010 seniors who reported their plans, 91.3 percent intended to attend a postsecondary institution,58.3 percent four-year institutions, and 33.0 percent two-year institutions.

In articulating AVID systemically, a school system develops and incorporates a multi-year plan to support, expand and maintain quality AVID at all levels—elementary, middle, and high school—to ensure that all AVID students are college and career ready by their senior year.

Membership with AVID includes support through AVID Center’s national and/or stateoffice in the following ways:

Access to training for the AVID site team(s) and AVID elective teachers(s) through AVID summer institute

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Access to training for the district director through a two-year AVID District Leadership Training, divisional/state meetings, and Summer Institute

Coordination with the school system’s district director to collect, report, and analyze data from AVID schools

Review the quality of implementation through the Certification process Access the AVID Path Trainings for continuing professional development in

core and specialized content areas Access to ongoing AVID College Readiness System development through

various divisional workshops Electronic newsletters and access to the resources available through the

password-protected MYAVID yearbook and ACCESS academic journals for the school system and each school site

Assistance in disseminating information about AVID to potential new AVID middle school and high school sites within the school system.

COST/FUNDING SOURCE(S): The cost for AVID will not exceed $75,663and will be funded by P-16 College and Career Readiness Department and participating middle and high school campusesP-16 ($12,600 – GF1-31-6299-635-99-999)Fonville ($2,650 – GF1-11-6299-047-10-S1-101)McReynolds ($2,650 – GF1-11-6299-062-10-S1-101)Cullen ($2,650 – GF1-11-6299-044-10-S1-101)Holland ($2,650 – GF1-11-6299-050-99-S1-101)Johnston ($2,650 – GF1-11-6299-055-30-S1-142)Ortiz ($2,650 – GF1-11-6299-338-10-S1-101)Sharpstown HS ($2,650 – GF1-11-6299-023-10-S1-101)Furr ($2,650 – SR1-11-6299-349-99-WB1-WB1)Davis, Milby, SHMSTC, Waltrip, Yates($13,250 – SR1-11-6299-436-99-JS5)Sterling ($2,650 – SR1-11-6299-014-10-HB8-HB8)Key ($2,650 – SR1-11-6299-079-99-SJ5-SJ5)

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Pilgrim ($2,650 – SR1-11-6299-218-99-SJ5-SJ5)Revere ($2,650 – SR1-11-6299-060-99-SJ5-SJ5)Sharpstown MS ($2,650 – SR1-11-6299-081-99-SJ5-SJ5)Burbank ($2,650 – SR1-11-6299-043-99-SJ5-SJ5)Hartman ($2,650 – SR1-11-6299-051-99-SJ5-SJ5)Kashmere ($2,650 – SR1-13-6491-007-30-AP9)Welch ($7,413 – SR1-13-6299-056-99-SJ5-SJ5).

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports, and Core Initiative 4: Data-Driven Accountability. The AVID system accelerates student learning, uses research based methods of effective instruction, provides meaningful and motivational professional development, and acts as a catalyst for systemic reform and change.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate and execute an implementation agreement with AVID for membership, materials, and trainings for participating middle and high school campuses, effective November 11, 2011.

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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: APPROVAL TO WAIVE BOARD POLICY CW(LOCAL), NEW

FACILITIES, AND RENAME THE STADIUM FIELD AT DELMAR SPORTS COMPLEX THE DELMAR-JOE TUSA FIELD ATHLETIC COMPLEX

In accordance with Board Policy CW(LOCAL), New Facilities, “[S]chools or other facilities may be named for persons, communities, locations, or functions. Names of persons to be considered shall be of deceased individuals who have made a significant contribution to the local community, the state, or the nation.” This agenda item requests that the Board of Education waive this policy and approve renaming the Delmar Sports Complex stadium field in honor of a living person. It is requested that the field complex be named the Joe Delmar-Tusa Field Athletic Complex. A committee was formed consisting of school, district, and community leaders. The committee members, in addition to many written testimonials, strongly support naming this athletic facility in honor of Joe Tusa. Mr. Tusa was an educator with a profound impact on countless students and fellow educators during his more than 37 years with the district. In numerous testimonials, Mr. Tusa is remembered for his moral and ethical leadership, the example and inspiration he provided many vulnerable students, and his complete commitment to athletics within the Houston Independent School District (HISD). He was a teacher, administrator, coach, and the longest serving athletic director for HISD. Naming the sports complex stadium field in Mr. Tusa’s honor would be a fitting recognition of his contribution to HISD and the children of Houston. COST/FUNDING SOURCE(S): None STAFFING IMPLICATIONS: None ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 2:

Improve Human Capital and HISD Goal 6: Create a Positive District Culture, and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

REVISED11/07/11

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THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY. RECOMMENDED: That the Board of Education waive board policy CW(LOCAL),

New Facilities, and approve renaming the stadium field at Delmar Sports Complex the Joe Delmar-Tusa Field Athletic Complex, effective November 11, 2011.

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: AUTHORIZATION TO NEGOTIATE AND EXECUTE A CONTRACTWITH CONNECTIONS ACADEMY, LLC, FOR ELECTRONIC COURSE PROGRAMS FOR THE 2011–2012 SCHOOL YEAR FOR COMMUNITY SERVICES

This board agenda item requests the Houston Independent School District (HISD) Board of Education to authorize the superintendent of schools or a designee to negotiate and execute a contract with Connections Academy, LLC, for electronic course programs (eCPs) for Community Services.

In fiscal year 2010–2011, the Board of Education approved a virtual education program for eligible students who are enrolled in grades 3–10, located in homebound, hospital, and agency settings. Connections Academy allows Community Services to offer aligned coursework including electives that servestudents between Community Services teachers’ Texas Education Agency-required visits. Community Services teachers can provide online modifications to lessons objectives, quizzes, and sequencing according to students’ needs, and parents can access student grades and curriculum to provide additional support. The system’s student portfolio lends itself to mid-cycle, cycle, and semester grades allowing themto seamlessly be transferred back to students’ home schools in and beyond HISD. Approximately 500 students are expected to be served in more than 2,000 classes during the 2011–2012 school year.

HISD will pay $600,000 for 100 student “seats” to be used at any time throughout the school year. As Community Services’ students return to their home school, other students can be placed into the vacated “seats.” If Community Services does not need all of the “seats” at any time during the year, other district students may fill them to complete course work.

COST/FUNDING SOURCE(S): The total cost of this program is $600,000 and will be charged to GF1-11-6299-013-10-S1-112.

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is

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aligned to Core Initiative 3: Rigorous Instructional Standards and Supports.

.THIS ITEM DOES REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate and execute the contract with Connections Academy, LLC, for electronic course programs for students served by Community Services for the 2011–2012 school year, effective November 11, 2011.

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Office of the Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Human ResourcesAnn Best, Chief Human Resources Officer

SUBJECT: APPROVAL OF PERFORMANCE-PAY MODEL FOR CHIEF SCHOOL OFFICERS AND SCHOOL IMPROVEMENT OFFICERS/SCHOOL COMPLIANCE OFFICERS FOR THE 2011–2012 SCHOOL YEAR

The 2010–2011 Performance-Pay Model for Chief School Officers and School Improvement Officers/School Compliance Officers was designed to align with changes to Houston Independent School District’s (HISD) organizational structure that went into effect that year and with the superintendent of schools’ performance-pay model.

The 2011–2012 Performance-Pay Model for Chief School Officers and School Improvement Officers/School Compliance Officers is being revised to accommodate changes in the Texas Education Agency assessment and accountability systems, to incorporate metrics that are more closely aligned to district goals, and to assure that the proposed School Leader Incentive Pay Model is in alignment.

A description of the proposed 2011–2012 Performance-Pay Model for Chief School Officers and School Improvement Officers/School Compliance Officers will be submitted at a later date.

COST/FUNDING SOURCE(S): The total cost for this program will not exceed $567,289 plus fringe benefits(GF1-21-6117-1112-99-930-930).

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture and is aligned with Core Initiative 4: Data-Driven Accountability.

THIS ITEM REQUIRES CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

WITHDRAWN11/08/11

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RECOMMENDED: That the Board of Education approve the proposed Performance-Pay Model for Chief School Officers and School Improvement Officers/School Compliance Officers, effectiveNovember 11, 2011.

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Office of the Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Human ResourcesAnn Best, Chief Human Resources Officer

SUBJECT: APPROVAL OF SCHOOL LEADER PERFORMANCE PAY MODEL FOR THE 2011–2012 SCHOOL YEAR

Established in 2007, the Performance Pay Model was revamped substantially for 2006–2007 to become part of Houston Independent School District’s (HISD) comprehensive education-improvement model, ASPIRE (Accelerating Student Progress. Increasing Results and Expectations). For 2011–2012, the School Leaders Performance Pay Model is being revised substantially to align more closely with the Performance Pay Model for Chief School Officers and School Improvement Officers/School Compliance Officers, and to utilize student performance measures that are anticipated to be incorporated into the School Leader Appraisal System. The 2011–2012 School Leader Performance Pay Model is scheduled to be paid out in January, 2013.

On the basis of analyses of 2009–2010 payment data, the total cost projection for the proposed 2011–2012 School Leader Performance Pay Model is $2.2 million, compared to $3.4 million paid in 2009–2010 and an estimated $3.3 million to be paid in 2010–2011. The anticipated cost savings is consistent with the reductions proposed for the 2011–2012 ASPIRE Award for Teachers and Campus-Based Staff Members.

The Teacher Incentive Fund (TIF) 3 grant from the U.S. Department of Education provides approximately $300,000 towards School Leader Performance Pay, contingent upon that grant’s annual renewal. The total amount of funding is contingent upon receipt of full funding from this grant. If the level of funding is reduced, the ASPIRE awards will be prorated based on the level of funding available. These estimates include fringe benefits.

A description of the 2011–2012 School Leader Performance Pay Model will be submitted at a later date.

COST/FUNDING SOURCE(S): The total cost for this program will not exceed $2.2 million($1,694,911–GF1-23-6117-XXX-10-930-930)($154,231–GF1-23-614X-XXX-10-935-935)($273,376–SR1-23-6117-XXX-10-SF6-SF6)($24,686–SR1-23-614X-XXX-10-SF6-SF6).

WITHDRAWN11/08/11

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STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement, HISD Goal 2: Improve Human Capital, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture. The item is aligned to Core Initiative 2: Effective Principal in Every School and Core Initiative 4: Data Driven Accountability.

THIS ITEM REQUIRES CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the 2011–2012 School Leader Performance Pay Model, effective November 11, 2011.

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Office of the Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Human ResourcesAnn Best, Chief Human Resources Officer

SUBJECT: APPROVAL OF PERFORMANCE PAY MODEL FOR APOLLO 20 PRINCIPALS, SCHOOL IMPROVEMENT OFFICERS AND ACADEMIC PROGRAM MANAGERS FOR THE 2011–2012 SCHOOL YEAR

Beginning with the 2010–2011 school year, the Houston Independent School District (HISD) designated a number of campuses for the Apollo 20 Program. These schools receive a number of distinct services to improve student performance, and each school has established specific long-term goals for those aspects of student performance that are most in need of improvement. At its November 11, 2010 meeting, the Board of Education approved the Incentive Program Metrics for Apollo 20 Principals. For the 2011–2012 school year, this will expand to a performance-pay model for principals at these campuses, their school improvement officers and the academic program managers. All assist in meeting the research-driven tenets of this program, aimed at turning around 20 of the district’s lowest performing schools.

Four high schools, five middle schools and eleven elementary schools are a part of the Apollo 20 Program for 2011-2012. Principals at the Apollo 20 schools will be eligible for performance pay tied to goals set by each campus. Each principal at a high school can receive up to $30,000, at a middle school up to $20,000, and at an elementary school up to $10,000. School Improvement Officers can receive up to $15,000 and academic program managers can receive up to $4,500. Performance pay is earned through a combination of meeting goals or making progress towards these goals in three strands – 1) student attendance, 2) student achievement, and 3) student grade level performance for elementary and middle schools or graduation/promotion for high schools.

In addition, principals can earn a retention bonus if they remain in their schools for the 2012–2013 school year, and if they are not on an individual improvement plan. High school principals can earn $10,000, middle school principals can earn $5,000 and elementary school principals can earn $3,000.

A description of the Apollo 20 Principals, School Improvement Officers and Academic Program Managers Performance Pay Model is attached. Specific campus goals for 2012–2013, targets for 2011–2012 and actual values for 2010–2011 for each of the metrics in the model are on file in Board Services.

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The total cost of the program will not exceed $525,833 -- the number of principals, school improvement officers and academic program managers multiplied by each employee’s maximum performance payment and retention bonus, plus fringe benefits. Various sources are being used to fund this performance pay model, including the Texas Title I Priority Schools (TTIPS) grants awarded to the four high schools, private grant funds raised and general funds.

COST/FUNDING SOURCE(S): The total cost for this program will not exceed $525,833($105,000-SR1-23-6117-XXX-30-AP7-AP7)($9,549-SR2-23-614X-XXX-30-AP7-AP7)($234,000-SR1-23-6117-XXX-30-AP6-AP6)($21,280-SR1-23-614X-XXX-30-AP6-AP6)($143,000-SR1-23-6117-XXX-11-139-139)($13,004-SR1-23-614X-XXX-11-139-139)

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement, HISD Goal 2: Improve Human Capital, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture. The item is also aligned with Core Initiative 2: Effective Principal in Every School and Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the 2011–2012 Performance Pay Model for Apollo 20 Principals, School Improvement Officers and Academic Program Managers, effective November 11, 2011.

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2011-2012 Apollo 20Principals, School Improvement Officers and Academic Program ManagersPerformance Pay Model

HISD Research and Accountability Department November 10, 2011

There are three strands of the 2011-2012 Apollo 20 Principals, School Improvement Officers and Academic Program Managers Performance Pay Model, with each strand accounting for one-third of the total incentive payment. These strands are calculated separately and summed to arrive at the total incentive payment. The maximum incentive payment is $30,000 for high school principals, $20,000 for middle school principals, $10,000 for elementary school principals, $15,000 for school improvement officers and $4,500 for academic program managers. There is an additional component of the model awarding bonuses to principals who are retained at their campus for the following school year, providing $10,000 to high school principals, $5,000 to middle school principals and $3,000 to elementary school principals.

For each campus, a specific target level is established in each strand metric for the 2011-2012 school year, based on the 2010-2011 actual level and the program’s desired long-term goal in 2012-2013. If the 2011-2012 target level is met or exceeded, the principal has the potential to receive the maximum amount for that strand.

For every strand, principals are able to receive pro-rated amounts for achieving progress towards the goal, based on a linear calculation method according to the following formula:

PP = M * ((A1112-A1011)/(T1112-A1011))

Where:

PP = Performance Pay for Strand or Strand ComponentM = Maximum Performance Pay Amount for Strand or Strand ComponentA1112 = Actual Level for 2011-2012 at Campus XA1011 = Actual Level for 2010-2009 at Campus XT1112 = Target Level for 2011-2012 at Campus X

All above calculations will be rounded to the nearest tenth prior to determining the award.

If A1112 >= T1112, the principal receives the maximum amount for that strand or strand component.

Strand One: Student AttendanceMaximum Performance Pay AmountsHigh School Principals = $10,000Middle School Principals = $6,667Elementary School Principals = $3,333School Improvement Officers = $5,000Academic Program Managers = $1,500

For this strand, high schools, middle schools and elementary schools have the same criterion. Principals who meet or exceed their specific campus target level, based on a student attendance criterion common

Attachment E-3REVISED 11/07/11

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2011-2012 Apollo 20Principals, School Improvement Officers and Academic Program ManagersPerformance Pay Model

HISD Research and Accountability Department November 10, 2011

to all schools, are eligible to receive the maximum incentive. In determining these awards, performance calculated to the hundreths will be rounded to the nearest tenths.

Values for school improvement officers and academic program managers will be calculated as the straight average of each campus at their level of the actual change in performance (A1112 – A1011) divided by the expected change in performance (T1112 – A1011).

Common Criterion

2011-2012 Attendance Rate (PEIMS)

Targets were set for 2011-2012 so high schools, middle schools and elementary schools would raise their actual attendance rates in 2010-2011 half-way to the long-term 2012-2013 goal for their school level. These goals are 95.0% for high school, 97.0% for middle school and 98.0% for elementary school.

Strand Two: Student Achievement Maximum Performance Pay AmountsHigh School Principals = $10,000Middle School Principals = $6,667Elementary School Principals = $3,333School Improvement Officers = $5,000Academic Program Managers = $1,500

Principals who meet or exceed their specific campus target, based on a standard student achievement criterion common to all schools of their level, are eligible to receive the maximum performance pay. For this strand, high schools have different criteria than middle schools and elementary schools, based on subjects and grades in which specific assessments are given. High school principals will earn $1,000 ($10,000 / 10) for every target met. Middle school principals will earn $1,333 ($6,667 / 5) for every target met. Elementary school principals will earn $833 ($3,333/4) for every target met. In determining these awards, performance calculated to the tenths will be rounded to the nearest whole number.

Values for school improvement officers and academic program managers will be calculated as the straight average of each campus at their level of the actual change in performance (A1112 – A1011) divided by the expected change in performance (T1112 – A1011), subject by subject. Awards will be determined separately for each subject and summed, with maximum amounts for each subject calculated as the overall maximum divided by the number of subjects within the school level that applies.

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2011-2012 Apollo 20Principals, School Improvement Officers and Academic Program ManagersPerformance Pay Model

HISD Research and Accountability Department November 10, 2011

High Schools

Common Criteria

HISD TAKS and STAAR Performance

For grades 10 and 11, the target is 100 percent passing the TAKS for each subject test: English language arts, math, science, and social studies. For grade 9 with 2011-2012 being the first year for the STAAR EOCs, the target is an improved HISD percentile rank in 2011-2012 in the subject areas of math and reading/ELA. The percentile rank of the average raw score for the campus on the 2010-2011 TAKS test will be compared to the percentile rank of the average raw score for the campus on the 2011-2012 STAAR EOC exams. Algebra I and Geometry will be aggregated to compare to TAKS math and English I reading and writing will be aggregated to compare to TAKS reading. Improvement in percentile rank will be awarded at $50 per improvement in percentile rank up to the maximum for the indicator ($1,000 per subject). The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations.

Middle and Elementary Schools

Common Criteria

HISD STAAR Performance

With 2011-2012 being the first year for the STAAR EOCs, the target is an improved HISD percentile rank in 2011-2012 by subject. The percentile rank of the average raw score for the campus on the 2010-2011 TAKS test will be compared to the percentile rank of the average raw score for the campus on the 2011-2012 STAAR exams by subject. Improvement in percentile rank will be awarded at $67 per improvement in percentile rank for middle schools up to the maximum for the indicator ($1,333 per subject) and at $42 per improvement in percentile rank for elementary schools up to the maximum for the indicator ($833 per subject). The subjects included are math, reading, science, social studies and writing for middle schools and math, reading, science and writing for elementary schools. The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations.

Strand Three: Student Grade Level Performance or Graduation/Promotion

Maximum Performance Pay AmountsHigh School Principals = $10,000Middle School Principals = $6,667Elementary School Principals = $3,333

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HISD Research and Accountability Department November 10, 2011

School Improvement Officers = $5,000Academic Program Managers = $1,500

Principals who meet or exceed their specific campus target goals, based on student grade level performance for middle schools and elementary schools and based on student graduation and promotion for high schools, are eligible to receive the incentive. For this strand, each criterion has two components. For all principals, one-half of their strand award will be based on meeting the target goal for each criteria. Their total payment for this strand will be the sum of their award for each component. In determining these awards, performance will be rounded to the nearest whole number (for on-grade level) and to the nearest whole tenths (for graduation and promotion rates).

Values for school improvement officers and academic program managers will be calculated as the straight average of each campus at their level of the actual change in performance (A1112 – A1011) divided by the expected change in performance (T1112 – A1011), separately for each criterion. One-half of their strand award will be based on meeting the target goal for each criterion.

High Schools

Common Criteria

2011-2012 12th Grade Graduation Rate Percent of total graduates including summer graduates, divided by 12th grade ADA cumulative enrollment.

2011-2012 9th-11th Grade Promotion RatePercent of students promoted from grades 9, 10 and 11 combined in fall 2012 divided by enrollment for grades 9, 10 and 11 combined during the 2011-2012 school year

For each criterion, the target for 2011-2012 is set at the half-way point between the 2010-2011 actual value and a goal of 100% for 2012-2013.

Middle Schools

Common Criteria

Student Grade Level Performance: ReadingGrade level performance is defined as the percent of students at or above the 50th National Percentile Rank (NPR) on 2012 Stanford Reading for all grades combined. The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations.

Student Grade Level Performance: MathGrade level performance is defined as the percent of students at or above the 50th National Percentile Rank (NPR) on 2012 Stanford Math for all grades combined. The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations.

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HISD Research and Accountability Department November 10, 2011

All students meeting credit and curriculum requirements applicable to students in general education will be included.

For each criterion, the target for 2011-2012 is set at the half-way point between the 2010-2011 actual value and a goal of 100% for 2012-2013.

Elementary Schools

Common Criteria

Student Grade Level Performance: ReadingGrade level performance is defined as the percent of students at or above the 50th National Percentile Rank (NPR) on 2012 Stanford/Aprenda Reading for all grades combined. The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations.

Student Grade Level Performance: MathGrade level performance is defined as the percent of students at or above the 50th National Percentile Rank (NPR) on 2012 Stanford/Aprenda Math for all grades combined. The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations.

All students meeting credit and curriculum requirements applicable to students in general education will be included.

For each criterion, the target for 2011-2012 is set at the half-way point between the 2010-2011 actual value and a goal of 100% for 2012-2013.

Retention BonusMaximum AmountsHigh School Principals = $10,000Middle School Principals = $5,000Elementary School Principals = $3,000

This bonus only applies to principals. Principals who return to their campus as a principal for the following school year will receive a retention bonus, provided they meet all of the eligibility criteria for the Apollo 20 principal performance pay model and are not on an individual improvement plan.

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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011

Office of Human ResourcesAnn Best, Chief Human Resources Officer

SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE PARTHENON GROUP FOR CONSULTING SERVICES TO SUPPORT THE DEVELOPMENT OF CAREER PATHWAYS AND DIFFERENTIATED COMPENSATION FOR TEACHERS

The purpose of this item is to request authorization to negotiate and execute an agreement with The Parthenon Group to provide consulting services to support the Career Pathways and Compensation work as a part of the Effective Teachers Initiative. Through this work, innovative career pathways will be created for the most effective teachers who want to take on leadership roles without leaving the classroom full-time or having to take on administrative positions for increased pay. These new pathways will include a compensation structure that recognizes a difference in skills, abilities, responsibilities, and performance.

The Parthenon Group will be brought on as compensation consultants to support this project. In particular, they will analyze data on the current compensation systems for teachers, bring best practices from across K-12 education and other industries, work with a broad group of stakeholder groups to design new career pathway options and compensation models, test proposed compensation models, and develop an implementation plan. Consultants from The Parthenon Group will work collaboratively with Houston Independent School District (HISD) staff members and The New Teacher Project to carry out this work.

COST/FUNDING SOURCE(S): Total cost of the agreement is up to $1,776,000. This contract is to be funded through the federal performance incentive grant (TIF3)(SR1-13-6219-500-99-SF6-SF6).

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 1: Effective Teacher in Every Classroom.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

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THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or designee to negotiate and execute a contract with The Parthenon Group for consulting services to support the development of career pathways and differentiated compensation for teachers, effective November 11, 2011.

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Office of the Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Human ResourcesAnn Best, Chief Human Resources Officer

SUBJECT: APPROVAL OF AMENDED INCENTIVE PROGRAM METRICS FOR APOLLO 20 PRINCIPALS FOR 2010–2011 SCHOOL YEAR

On April 29, 2010, the Board of Education approved the Apollo 20 principal incentive program, and on November 11, 2010, approved the specific benchmark metrics used as part of the incentive pay program. Starting with the 2010–2011 school year, the Houston Independent School District (HISD) designated a number of campuses for the Apollo 20 Program. Four high schools and five middle schools were a part of this Apollo 20 Program for 2010–2011. These schools received a number of distinct services to improve student performance, and each school established specific long-term goals for those aspects of student performance that are most in need of improvement.

The calculation of incentive pay using these benchmark metrics was predicated on meeting discrete intermediate or target goals. However, it had been communicated to the principals that attaining progress along a continuum would be considered in the calculation of the award payouts. The first purpose of this amendment is to revise the model to accommodate this linear method of incentive pay calculation. Neither the specific goals set nor the metrics on which they were based have been changed from the item approved by the Board of Education at its November 11, 2010, meeting.

Principals at the nine secondary Apollo 20 schools are eligible for this incentive, which is tied to the program goals. Each principal at a high school can receive up to $30,000, and each principal at a middle school can receive up to $20,000 through a combination of meeting targets in three strands – student attendance, student achievement, and student grade level performance or graduation/completion/dropout.

A second purpose of this amendment is to add a $5,000 bonus for each middle school principal retained for the 2011–2012 school year. This is to be consistent with the practice of providing a $10,000 bonus to each high school principal retained who meets the qualifying criteria.

A detailed description of the amended Apollo 20 Principals Incentive Payment Modelis attached.

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The total cost of the program will not exceed $85,126. This includes earned incentives using the linear method, fringe benefits and the middle school retention bonus. Two sources are being used to fund this incentive, the Texas Title I Priority Schools (TTIPS) grants awarded to the four high schools and private grant fundsraised.

COST/FUNDING SOURCE(S): The total cost for this program will not exceed $85,126($17,955–SR1-23-6117-XXX-30-AP7-AP7)($1,633–SR2-23-614X-XXX-30-AP7-AP7)($60,075–SR1-23-6117-XXX-30-AP6-AP6)($5,463–SR1-23-614X-XXX-30-AP6-AP6).

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement, HISD Goal 2: Improve Human Capital, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture, and is aligned with Core Initiative 2: Effective Principal in Every School and Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the 2010–2011 Incentive Program for Apollo 20 Principals, effective November 11, 2011.

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2010-2011 Apollo 20 Principals Incentive Payment Model  

 HISD Research and Accountability Department     Amended: November 10, 2011  

 

There  are  three  strands  of  the  2010‐2011  Apollo  20  Principals  Incentive  Program,  with  each  strand accounting  for  one‐third  of  the  total  incentive  payment.  These  strands  are  calculated  separately  and summed to arrive at  the  total  incentive payment. The maximum incentive payment  is $30,000  for high school  principals  and  $20,000  for  middle  school  principals.  There  is  an  additional  component  of  the model awarding a retention bonus to principals who are retained for the following school year provided their campus is rated Academically Acceptable or higher on the state accountability system. 

For each campus, a specific goal was set in each strand prior to the start of the 2010‐2011 school year, based on a review of baseline data and a  long‐term target  level.  If  the 2010‐2011 target goal  is met or exceeded,  the  principal  has  the  potential  to  receive  the maximum  amount  for  that  strand.    For  every criterion, an intermediate level has also been established, at or just above the midway point between the 2009‐2010 actual value and the 2010‐2011 target goal.  If the intermediate level is met, but not the target goal, the principal will receive half of the maximum incentive amount.  

For  every  strand, principals  are  able  to  receive pro‐rated amounts  for  achieving progress  towards  the goal, based on a linear calculation method according to the following formula: 

PP = M * ((A1011‐A0910)/(T1011‐A0910))  

Where: 

PP = Performance Pay for Strand or Strand Component M = Maximum Incentive Amount for Strand or Strand Component A1011 = Actual value for 2010‐2011 at Campus X A0910 = Actual value for 2009‐2010 at Campus X T1011 = Target Goal for 2010‐2011 at Campus X  If A1011 >= T1011, the principal receives the maximum amount for that strand or strand component. 

A principal will not be eligible for an award if their campus receives an academically unacceptable rating.  Strand One: Student Attendance Maximum Incentive Amounts:  High Schools = $10,000  Middle Schools = $6,667 

Intermediate  Incentive Amounts:  High Schools = $5,000  Middle Schools = $3,333 

For this strand, high schools and middle schools have the same criterion. Principals who meet or exceed their  specific  campus  target  goal,  based  on  a  student  attendance  criterion  common  to  all  schools,  are eligible  to  receive  the maximum  incentive.  Goals were  established  so high  schools  and middle  schools would  raise  their  actual  attendance  rates  similarly  to  their  peers.  In  determining  these  awards, performance calculated to the hundreths will be rounded to the nearest tenths. Common Criterion 

2010­11 Attendance Rate (PEIMS) 

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2010-2011 Apollo 20 Principals Incentive Payment Model  

 HISD Research and Accountability Department     Amended: November 10, 2011  

 

Specific Campus Goals  2009‐10 Actual    2010‐11 Target 

Jones HS    88.6%      91.6% (+3.0) Kashmere HS    88.1%      91.1% (+3.0) Lee HS      90.8%      93.8% (+3.0) Sharpstown HS    90.5%      93.5% (+3.0)  Attucks MS    91.8%      93.8% (+2.0) Dowling MS    95.0%      97.0% (+2.0) Fondren MS    94.1%      96.1% (+2.0) Key MS      93.5%      95.5% (+2.0) Ryan MS    93.0%      95.0% (+2.0)      Strand Two: Student Achievement   Maximum Incentive Amounts:  High Schools = $10,000  Middle Schools = $6,667 

Intermediate  Incentive Amounts:  High Schools = $5,000  Middle Schools = $3,333 

Principals  who meet  or  exceed  their  specific  campus  goal,  based  on  a  standard  student  achievement criterion common to all schools of  their  level, are eligible to receive the  incentive. For this strand, high schools and middle schools have the same criteria, but goals are based on a different set of grades and subjects  depending  on  which  TAKS  assessments  are  given.  High  school  principals  will  earn  $2,500 ($10,000 / 4) for every target goal met and $1,250 ($5,000 / 4) for every intermediate goal met. Middle school principals will earn $1,333 ($6,667 / 5) for every target goal met and $667 ($3,333 / 5) for every intermediate  goal  met.  A  principal  will  not  be  eligible  for  an  award  if  their  campus  receives  an academically  unacceptable  rating.    In  determining  these  awards,  performance  calculated  to  the  tenths will be rounded to the nearest whole number. 

Common Criterion 

2011 TAKS Commended Rate by subject across all grades for all students tested (using data from corrected TAKS file)  

Specific Campus Goals  

TAKS Commended Rate  2009‐10 Actual    2010‐11 Target Jones HS     

Reading     6%      20% Math      3%      15% Science      2%      10% Social Studies    22%      40% 

Kashmere HS     Reading     6%      15% Math      4%      15% Science      4%      15% Social Studies    39%      50% 

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2010-2011 Apollo 20 Principals Incentive Payment Model  

 HISD Research and Accountability Department     Amended: November 10, 2011  

 

Lee HS      Reading     10%      20% Math      11%      20% Science      7%      15% Social Studies    30%      40% 

Sharpstown HS      Reading     10%      30% Math      13%      30% Science      7%      20% Social Studies    33%      50% 

 Attucks MS      

Reading     15%      25% Math      10%      20% Science      10%      20% Social Studies    17%      26% Writing      19%      31% 

Dowling MS  Reading     16%      20% Math      11%      15% Science      12%      17% Social Studies    25%      30% Writing      22%      27% 

Fondren MS Reading     18%      28% Math      12%      23% Science      18%      28% Social Studies    31%      41% Writing      17%      30% 

Key MS     Reading     11%      30% Math      2%      30% Science      1%      30% Social Studies    6%      30% Writing      12%      30% 

Ryan MS      Reading     18%      40% Math      11%      30% Science      14%      30% Social Studies    27%      40% Writing      23%      40% 

 

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2010-2011 Apollo 20 Principals Incentive Payment Model  

 HISD Research and Accountability Department     Amended: November 10, 2011  

 

Strand Three:  Student Grade Level Performance or Graduation/Promotion/Dropout 

Maximum Incentive Amounts:  High Schools = $10,000  Middle Schools = $6,667 

Intermediate  Incentive Amounts:  High Schools = $5,000  Middle Schools = $3,333 

Principals  who  meet  or  exceed  their  specific  campus  target  goals,  based  on  student  grade  level performance for student dropout for middle schools and based on student graduation and promotion for high schools, are eligible to receive the incentive. For this strand, each criterion has two components. For all principals, one‐half of their strand award will be based on meeting the target or intermediate goal for each criteria. Their total payment for this strand will be the sum of their award for each component.  In determining  these  awards,  performance  will  be  rounded  to  the  nearest  whole  number  (for  on‐grade level) and to the nearest whole tenths (for graduation, promotion and dropout rates).  

High Schools 

Common Criteria  

2010‐2011 12th Grade Graduation Rate:  Percent of  total graduates  including summer graduates, divided  by 12th grade ADA cumulative enrollment. 

 2010‐2011 9th‐11th Grade Promotion Rate: 

Percent  of  students  promoted  from  grades  9,  10  and  11  combined  in  fall  2011  divided  by enrollment for grades 9, 10 and 11 combined during the 2010‐2011 school year. 

 For  the 2011‐2012  Incentive Payment Model,  these  indicators will  be  replaced with  the Class  of  2011 Completion  Rate, with  goals  for  Jones,  Lee  and  Sharpstown High  Schools  set  at  80%  and  the  goal  for Kashmere High School set at 75%.   Specific Campus Goals         

12th Grade Graduation Rate  

2009‐10 Actual      2010‐11 Target  Jones HS    78.8%        88.8% (+10.0) Kashmere HS    75.2%        85.2% (+10.0)     Lee HS      84.1%        94.1% (+10.0)     Sharpstown HS    81.5%        91.5% (+10.0)                 

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2010-2011 Apollo 20 Principals Incentive Payment Model  

 HISD Research and Accountability Department     Amended: November 10, 2011  

 

9th­11th Grade Promotion Rate 

2009‐10 Actual(Estimated)  2010‐11 Target  Jones HS    74.2%        85.0%   Kashmere HS    91.2%        93.0%     Lee HS      71.7%        80.0%     Sharpstown HS    88.2%        91.2% 

 

Middle Schools Common Criteria 

Student Grade Level Performance    Percent of students on or above grade level on 2011 Stanford Reading for all grades combined Percent of students on or above grade level on 2011 Stanford Math for all grades combined  On grade level defined as 6.9, 7.9 and 8.9 for assessments in 6th, 7th and 8th grades respectively All  students  meeting  credit  and  curriculum  requirements  applicable  to  students  in  general education will be included   

 Specific Campus Goals  Reading On or Above Grade Level        2009‐10 Actual    2010‐11 Target  Attucks MS    15%      50%     Dowling MS    28%      50%     Fondren MS    25%      60%     Key MS      16%      45% Ryan MS    26%      50%  Math On or Above Grade Level    

2009‐10 Actual    2010‐11 Target  Attucks MS    43%      60% Dowling MS    42%      50% Fondren MS    42%      60% Key MS      10%      45% Ryan MS    43%      60%  * 2009‐2010 Actual based upon on‐grade level defined as 6.0, 7.0 and 8.0 for assessments in 6th,7th and 8th grades respectively. 

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2010-2011 Apollo 20 Principals Incentive Payment Model  

 HISD Research and Accountability Department     Amended: November 10, 2011  

 

  Retention Bonus Maximum Incentive Amounts:  High Schools = $10,000  Middle Schools = $5,000 

Principals who return to their campus for the following school year will receive a retention bonus if their campus  is  rated Academically Acceptable or higher under  the state accountability  system  for  the 2011 school year.  High school principals receive this bonus as a component of the Texas Turnaround Incentive Program for Schools grant.  Principals who are retained as a principal at their Apollo 20 campus for the 2011‐2012 school year will be awarded this bonus, provided they met all of the eligibility criteria for the Apollo 20 principal incentive payment model.  

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Business OperationsLeo Bobadilla, Chief Operating Officer

SUBJECT: AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND CONSTRUCTION CONTRACT FOR THE LAMAR FLEMING MIDDLE SCHOOL RENOVATION

The Houston Independent School District (HISD) 2007 bond election approved the renovations of Lamar Fleming Middle School. The HISD Board of Education approved the design contract for the renovation on August 13, 2009.

The scope of work to be performed at Fleming Middle School includes major heating ventilation and air conditioning, electrical, and plumbing upgrades, interior finishes, glazing and window upgrades, site work, and other capital-related work.

This project was advertised on August 6, and August 13, 2011. On September 1,2011, the district received competitive sealed proposals from the following responsive contractors:

Comex CorporationDrymalla Construction Company, Ltd.DivisionOne Construction, LLCMiner-Dederick Construction, LLPPurcell Contractors, Inc.Prime Contractors, Inc.

After evaluation, in accordance with the evaluation procedures approved by the HISD Board of Education, Prime Contractors, Inc., was determined to be thehighest-ranked best-value proposer. Therefore, it is recommended this contractor be awarded a contract for the renovation of Fleming Middle School.

Approval will authorize the superintendent of schools or a designee to negotiate and execute a contract for the identified cost and amend the contract within the established allowance.

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The contract amount is a total of the following project costs:

Highest-Ranked Firm Contract Amount

Change Order

Allowance

Total BudgetEstimatedCalendar

DaysM/WBE

Participation

Prime Contractors $4,872,500 $487,250 $5,359,750 330 21.49%

COST/FUNDING SOURCE(S): The total cost shall not exceed $5,359,750and will be funded by 2007 Bond Program funds(CP1 81-6621 078-99-617 617).

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend a contract with Prime Contractors, Inc. for Lamar Fleming MiddleSchool renovation, effective November 11, 2011.

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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011

Office of Business OperationsLeo Bobadilla, Chief Operating Officer

SUBJECT: AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND DESIGN CONTRACT FOR THE SOUTH EARLY COLLEGE HIGH SCHOOL

The Houston Independent School District (HISD) 2007 Facilities Capital Program includes a budget for South Early College High School.

Approval of a design contract is recommended in order to begin planning and design of this school. Concurrent with the design will be the negotiation of a memorandum of understanding and lease agreement for the project with the Houston Community College System (HCCS). The lease agreement will be brought to the HISD Board of Education for approval at a later date.

The project may require construction standards that are different from HISD’s school construction standards, and may also need to accommodate requirements from HCCS and/or authorities who have jurisdiction. The project budget for the new early college high school is less than half of the total amount spent to construct and furnish the East Early College High School, which was completed in August 2009.

Proceeding with the design and negotiations for the new early college high school will require a different approach to keep the project within budget. Staff members will have a better understanding of what this means to the project once initial planning is completed with the designer and HCCS.

Permission is requested to allow the selection of the design firm for this project to follow a formal process of review of qualifications and a recommendation to the superintendent of schools or a designee, so that the design and construction project may continue without delay. Approval of this board item will authorize the superintendent of schools or a designee to negotiate, execute, and amend a lump-sum contract not to exceed 7 percent of the construction budget, plus a 10 percent contingency. The contract will be established with fixed-fee compensation based on a formulated construction cost for the school.

COST/FUNDING SOURCE(S): The total cost shall not exceed $250,000 for South Early College High School and will be funded by Bond Program funds(CP1 81-6628-454-99-617-617).

STAFFING IMPLICATIONS: None

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ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend a design contract for the South Early College High School, effective November 11, 2011.

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Business OperationsLeo Bobadilla, Chief Operating Officer

SUBJECT: APPROVAL OF AN ADJUSTMENT TO THE CONSTRUCTION CONTINGENCY ALLOWANCE FOR THE CONTRACT FOR GEORGE SCARBOROUGH HIGH SCHOOL RENOVATIONS AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL NECESSARY CONTRACTS

The Houston Independent School District (HISD) 2007 bond election approved the renovations of George Scarborough High School. The HISD Board of Education approved the design contract for the renovation on January 22, 2009.

The scope of work to be performed at Scarborough High School includessafety/security improvements, mechanical, electrical, and plumbing systems improvement/replacement, interior finishes, site work, interior and exterior lighting replacement, new main electrical service and related distribution, new school entrance, parking lot/driveway replacement, and ADA code compliance.

On December 9, 2010, the HISD Board of Education approved the award of a construction contract for the renovations of Scarborough High School to Drymalla Construction Company, LTD.

Since the previous approval, there has been an increase in costs due to unforeseen conditions and other needed improvements necessary to support the additional code-related wall modifications, replacement of the pad-mounted transformer by CenterPoint Energy, replacement of damaged primary electrical conduits, structural wall repairs, replacement of additional existing toilet fixtures, additional hazardous materials abatement, and repair/replacement of non-functioning drain lines.

Due to these additional costs, an increase in the construction contingency allowancefor Scarborough High School in an amount not to exceed $370,000 is requested.

This will be funded within the overall project budget.

COST/FUNDING SOURCE(S): No increase to the overall project budget. The total contingency increase shall not exceed $370,000 and will be funded by 2007 Bond Program funds(CPI 81-6623 024-99-813 813).

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STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve an increase to the construction contingency allowance for the construction contract for George Scarborough High School renovations and authorize the superintendent of schools or designee to negotiate, execute,and amend all necessary contracts, effective November 11, 2011.

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Business OperationsLeo Bobadilla, Chief Operating Officer

SUBJECT: APPROVAL OF 2007 FACILITIES CAPITAL PROGRAM SAFETY AND SECURITY BUDGET REVISION

On December 9, 2010, the Houston Independent School District (HISD) Board of Education approved project budget adjustments to provide for land and transportable buildings costs related to the Capital Facilities Program, and addressed specific issues identified on a school-by-school basis. In addition, a total program-wide reserve fund that combined individual project reserves was established, and a program-wide overtime budget that combined individual project budgets for overtime was created.

At this time, it is necessary to create a program-wide safety and security reserve by combining unexpended funds from completed individual safety and security project budgets.

It is recommended that such funds be reassigned to a program-wide safety and security reserve fund for use on other projects as needed and to provide better management and oversight of how these funds are allocated.

Furthermore, it is recommended that the superintendent of schools or a designee be authorized to allocate safety and security funds to undesignated projects as needed and revise current project budgets accordingly.

COST/FUNDING SOURCE(S): No additional cost is requested

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 3: Provide a Safe Environment, and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

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RECOMMENDED: That the Board of Education approve the establishment of a program-wide safety and security reserve fund and authorize the superintendent or designee to allocate funds for safety and security projects and adjust project budgets accordingly,effective November 11, 2011.

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Business OperationsLeo Bobadilla, Chief Operating Officer

SUBJECT: APPROVAL OF AN ADJUSTMENT TO THE CONTINGENCY ALLOWANCE FOR RALPH ANDERSON ELEMENTARY SCHOOL, WALTER FONDREN MIDDLE SCHOOL AND A. A. MILNEELEMENTARY SCHOOL RENOVATIONS AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL NECESSARY CONTRACTS

The Houston Independent School District (HISD) 2007 bond election approved the renovations of Ralph Anderson Elementary School, Walter Fondren Middle School and A. A. Milne Elementary School. The HISD Board of Education approved design contracts for the renovations on August 13, 2009.

The work to be performed at Anderson Elementary School includes replacement ofinterior lighting fixtures, installation of exterior windows, installation of eye washes and exhaust fans in science labs, replacement of ceiling tiles and flooring materials, repair of heating ventilation and air conditioning (HVAC) controls and unit ventilators, installation of a new marquee, and installation of a new public address (PA) system.

The work to be performed at Fondren Middle School includes replacement ofexterior windows, addition of emergency lighting battery packs, installation ofexhaust fans and eye wash stations in science labs, installation of new fire and security alarm systems, posting of emergency exit signage, and installation of a new PA system.

The work to be performed at Milne Elementary School includes replacement ofinterior lighting, installation of new electrical panels and electrical transformer, installation of new fire and security alarm systems, replacement of ceiling grid and tiles, repair of unit ventilators and ductwork, installation of a new 200 ton chiller, addition of a canopy at bus drop off area, and installation of a new PA system.

These projects were advertised for competitive sealed proposals as a package in October 2010. On February 10, 2011, the Board of Education approved award of the construction contract for the renovations of Anderson Elementary, Fondren Middle, and Milne Elementary Schools to Martin-Harris Construction Texas.

At Anderson Elementary School, the original scope of work was to perform cleaning and light maintenance on the 55 existing unit ventilators and add system controls. The existing radiator system is a 2+2 pipe system, with one 2-pipe system providing chilled

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water through the unit ventilators for cooling, and a separate 2-pipe system providing hot water to a floor radiator system for heating. Because there are two separate systems, there are times when both systems will run simultaneously, competing with each other to adjust the temperature of the school. In addition, the current heating system will not function with the new controls specifications that allow HISD to monitor and control the system remotely. It has been recommended that the system be converted to a true 2-pipe HVAC system, allowing both heating and cooling through the unit ventilators and eliminating the radiator system. This modification will provide better environmental control of the building and will assist in the school being more energy efficient.

Incorporating the requested HVAC system improvements will require additional funds. Therefore, an increase in the construction contingency allowance for Anderson Elementary School by an amount not to exceed $175,000 is requested. This would be funded within the overall project budget. Approval of this item will authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement the changes at the Anderson Elementary School renovation project.

COST/FUNDING SOURCE(S): No increase in the overall project budget is required. The total contingency increase shall not exceed $175,000 and will be funded by 2007 Bond Program funds(CP1 81-6623 105-99-617 617).

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve an increase to the construction contingency allowance for the construction contract for Ralph Anderson Elementary School, Walter Fondren MiddleSchool and A. A. Milne Elementary School renovations and authorize the superintendent of schools or a designee to negotiate, execute, and amend necessary contracts, effective November 11, 2011.

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Office of Superintendent of SchoolsBoard of Education Meeting of November 2011

Office of Business OperationsLeo Bobadilla, Chief Operating Officer

SUBJECT: AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ANINTERLOCAL AGREEMENT WITH HOUSTON COMMUNITY COLLEGE TO PROVIDE MULTI-CRAFT TRAINING FOR HOUSTON INDEPENDENT SCHOOL DISTRICT PLANT OPERATORS

In the Houston Independent School District (HISD) Construction and Facility Services (CFS) Department’s continuous effort to enhance operations, increase productivity, and improve customer service, employee training and development isvital to the success of the department as a support organization. Accordingly, CFS is pursuing an interlocal agreement to authorize the Houston Community College System (HCCS) to provide multi-craft training for CFS plant operators. Plant Operators are front line personnel, who, once trained, can address minor repairs at campuses thereby significantly reducing the workload of the technical field personnel, i.e. HVAC repairers, plumbers, electricians, etc.

Under this agreement, CFS will be responsible for providing adequate instructional space, supplies, and the scheduling of classroom instruction. HCCS will provide the instructor(s), materials, and all documents necessary to track the participants’attendance and progress while in the program.

It is recommended that the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary agreements concerning the training provided by HCCS to CFS Plant Operators. This initiative will be funded within the existing CFS budget.

COST/FUNDING SOURCE: The total cost of this training is $121,500and will be funded by departmental funds (GF1-51-6299-800-99-100-999).

STAFFING IMPLICATION: None

ORGANIZATIONAL GOAL/IMPACTS: This agenda item supports HISD Goal 2: Improve Human Capital, HISD Goal 3: Provide a Safe Environment, HISD Goal 4: Increase Management Effectiveness and

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Efficiency, and HISD Goal 6: Create a Positive District Culture. This item is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary agreements for training provided by HCCS to HISD CFS Plant Operators, effective November 11, 2011.

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Business OperationsLeo Bobadilla, Chief Operating Officer

SUBJECT: APPROVAL TO ESTABLISH A BUDGET AND TO NEGOTIATE, EXECUTE, AND AMEND ALL NECESSARY CONTRACTS FOR IMPROVEMENTS AT JESSE JONES HIGH SCHOOL, HENRY MACGREGOR ELEMENTARY SCHOOL, CHARLES SHEARN ELEMENTARY SCHOOL, ROSS STERLING HIGH SCHOOL, ALBERT THOMAS MIDDLE SCHOOL, AND JACK YATES HIGH SCHOOL

A budget allocation is requested for capital improvements at the following schools:

School Scope of work Budget

Jones HS Mechanical upgrades/repairs and other capital relatedimprovements

$300,000

MacGregor ES Site improvements and other capital related improvements $200,000

Shearn ES Electrical upgrades and other capital related improvements $50,000

Sterling HS Cafeteria and kitchen renovations and other capital related improvements

$600,000

Thomas MS Mechanical upgrades/repairs and other capital related improvements

$300,000

Yates HS Capital improvements/upgrades in support of the Communications Program, restroom upgrades and other capital related improvements

$1,200,000

Total $2,650,000

The funds will be transferred from remaining bond project funding that was previously allocated to the former Buchanan H. Grimes Elementary School. It is recommended that the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement these changes at the schools as noted above.

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COST/FUNDING SOURCE(S): The total cost shall not exceed $2,650,000 and will be funded by 2007 Bond Program funds (CP1 81-6625 006-99-812 812CP1 81-6624 201-99-813 813CP1 81-6624 239-99-815 815CP1 81-6624 014-99-812 812CP1 81-6625 077-99-812 812CP1 81-6624 020-99-812 812).

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 3: Provide a Safe Environment and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the establishment of budgets for Jesse Jones High School, Henry MacGregor Elementary School, Charles Shearn Elementary School, Ross Sterling High School, Albert Thomas Middle School, and Jack Yates High School not to exceed a grand total of $2,650,000 and authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts for implementation of this work, effective November 11, 2011.

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Business OperationsLeo Bobadilla, Chief Operating Officer

SUBJECT: APPROVAL TO ESTABLISH A BUDGET AND TO NEGOTIATE, EXECUTE. AND AMEND ALL NECESSARY CONTRACTS FOR IMPROVEMENTS AT JAMES MADISON HIGH SCHOOL, JAMES MONTGOMERY ELEMENTARY SCHOOL, SOUTH EARLY COLLEGE HIGH SCHOOL, CARTER WOODSON PRE-K–8, AND EVAN WORTHING HIGH SCHOOL

A budget allocation is requested for capital improvements at the following schools:

School Scope of work Budget

Madison HS New boilers, plumbing upgrades, and other capital related improvements

$300,000

Montgomery ES Installation of bus drop off and other capitalrelated improvements

$300,000

South Early College HS Additional funding to support capital relatedimprovements

$725,000

Woodson Pre-K–8 Renovations for Pre–K, library and computer lab, and other capital related improvements

$500,000

Worthing HS Cafeteria/kitchen renovations and other capital related improvements

$675,000

Total $2,500,000

The funds will be transferred from remaining bond project funding that waspreviously allocated to the former Joseph Rhoads Elementary School. It is recommended that the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement these changes at the schools as noted above.

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COST/FUNDING SOURCE(S): The total cost shall not exceed $2,500,000 and will be funded by 2007 Bond Programfunds(CP1 81-6625 010-99-812 812 CP1 81-6624 207-99-812 812CP1 81-6621 454-99-617 617CP1 81-6624 074-99-812 812CP1 81-6624 019-99-812 812).

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 3: Provide a Safe Environment and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the establishment of budgets for James Madison High School, James Montgomery Elementary School, South Early College High School, Woodson Pre-K–8, and Evan Worthing High School not to exceed a grand total of $2,500,000 and authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts for implementation of this work, effective November 11, 2011.

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Business OperationsLeo Bobadilla, Chief Operating Officer

SUBJECT: APPROVAL TO ESTABLISH BUDGETS AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL NECESSARY CONTRACTS RELATED TO CAPITAL IMPROVEMENTS ATBENJAMIN FRANKLIN, GARDEN VILLAS, GOLFCREST, ANDJOHN R. HARRIS ELEMENTARY SCHOOLS

At its August 27, 2009 board meeting, the Houston Independent School District (HISD) Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million.

Trustee Manuel Rodriguez Jr. is requesting a budget allocation of $2,000,000 be provided for capital related improvements at the schools as noted below. The funds will come from the allocation that has been allotted for District III.

School Scope of Work Budget

Franklin ESCafeteria /pre-k wing improvements and other capital related improvements

$500,000

Garden Villas ESCafeteria improvements, site improvements, and other capital related improvements

$500,000

Golfcrest ESClassroom improvements, site improvements, and other capital related improvements

$500,000

J. R. Harris ESCafeteria/multipurpose room improvements and other capital related improvements

$500,000

Total $2,000,000

It is recommended that the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement these changes at the schools as noted above.

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COST/FUNDING SOURCE(S): The cost will not exceed $2,000,000 million and will be funded by trustee allocations for Trustee District III.

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 3: Provide a Safe Environment and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the establishment of budgets for Benjamin Franklin, Garden Villas, Golfcrest, andJohn R. Harris Elementary Schools not to exceed a grand total of $2,000,000 from Trustee District III allocations and authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement capital related improvements at these schools, effective November 11, 2011.

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Chief Financial OfficerMelinda Garrett, Chief Financial Officer

SUBJECT: APPROVAL OF CONSULTANT AND PROFESSIONAL-SERVICECONTRACTS AND RATIFICATION OF BID WAIVER PROJECTS

The purpose of this item is to authorize consultant contracts and professional-service contracts as required by board policy. According to current policy, the Houston Independent School District (HISD) Board of Education’s approval is required for consultant contracts and professional services exceeding $25,000 per engagement, inclusive of expenses, or for consultant contracts where payment to a consultant for the fiscal year has aggregated $100,000, inclusive of all expenses.The attachment reflects a summary of proposed requests. Individual contracts are on-file in Board Services.

Additionally, in November 2009, the Board of Education approved a change to board policy delegating to the superintendent of schools authority to approve contracts for districtwide initiatives valued between $10,000 and $50,000, provided that any such contract be presented to the Board of Education at its next regularly scheduled meeting for ratification. The second attachment reflects a listing of the contracts approved by the superintendent of schools since the approval of the board policy change.

COST/FUNDING SOURCE(S): Funds for this recommended action are shown on the attached list.

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 1: Effective Teacher in Every Classroom.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

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RECOMMENDED: That the Board of Education approve the proposed consultant and professional-service contracts and ratify bid waiver projects,effective November 11, 2011.

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SUMMARY OF CONSULTANT AND PROFESSIONAL-SERVICE REQUESTSTotal Cost Totalof This Contracts

Name Using Department Request to Date Budget

International Baccalaureate Advanced Academics Not to Exceed $0 SR1-13-6339-611-41-CL2-CL2Organization $300,000 Various Department Budgets

The International Baccalaureate Organization is a nonprofit educational foundation that supports a shared academic experience emphasizing critical thinking and exposure to a variety of points of view that would encourage intercultural understanding and acceptance of others by young people. The program concentrates on the last two years of secondary school in order to build a comprehensive curriculum that would lead to a degree that would be recognized by universities in every country. The district will pay for all students’ IB exam fees and will pay the candidate registration fee only for students on free and reduced lunch.

Term of Contract: October 25, 2011-June 30, 2012

National Association of Middle Schools Office $45,095 $0 SR1-13-6299-682-41-KD9-KD9Secondary School Principals

The National Association of Secondary School Principals will provide on-site training to the leadership teams of sixteen middle schools as well as representatives of Leadership Development and Professional Development Services, using their Breaking Ranks in the Middle training program. Training will occur January 26–28, 2011. The training aims to build additional leadership capacity in middle level school leaders and their teams. The training will offer participants the tools and strategies to address and deal with the unique challenges facing middle level leadership including personalization, advisories, teaming, transition from elementary and transition to high school, use of data and other critical topics. The training program’s design includes an interactive format for small and large group discussions, problem-solving assignments, as well as analysis and reflection necessary for meaningful comprehension and learning. The ultimate goal of this training program is to facilitate reform efforts by school leadership teams for the improvement of student learning and the continued development of successful schools. Day 3 of training will include certification of district trainers in order to expand and sustain the program in-house.

Term of Contract: January 26-28, 2012

Attachment G-1

Page 104: HISD Agenda 111011

Board Meeting, November 10, 2011 Page 1 of 1

SUMMARY OF REQUESTED RATIFICATIONS FORSUPERINTENDENT BID WAIVER PROJECTS

Total Costof This

Name Using Department Request Budget

Zion Promotional Products Young Women’s College $10,000 GF1-11-6399-463-10-YY7-YY7Preparatory Academy

The Young Women’s College Preparatory Academy is seeking to procure school uniforms from Zion Promotional Products for the incoming classes of sixth- and ninth-grade students. The college culture at the Academy requires that students wear a uniform to class every day. However, many of the students who have enrolled come from low-income families that are unable to pay for uniforms. Funds for this procurement have been donated by the United Way and the HISD Foundation. Since this company already supplied and sold uniforms to parents who could pay, it was necessary to use the same vendor.

Catapult Consulting Services Chief of Major Projects $48,000 SR1-13-6219-500-99-SF6-SF6

Catapult Consulting Services is helping HISD develop an application that will enable measurement of a teacher’s effectiveness on his/her students’ performance. The original contract provided funding to get work started. The term began September 6, 2011, for an expenditure of $24,500 and those monies will be exhausted on October 5, 2011. In order to complete the work, an additional $23,500 needs to be added to the contract to extend the contract to October 30, 2011. This will make the total contract amount equal to $48,000.

Preferred Medical Chief Finance Office $41,988.37 IS2 Workers Compensation Budget

This is a special purchase of a bed for a worker’s compensation claim.

Attachment G-1

Page 105: HISD Agenda 111011

Page 1 of 2

Office of Superintendent of Schools Board of Education Meeting of November 10, 2011

Office of Chief Financial OfficerMelinda Garrett, Chief Financial Officer

SUBJECT: APPROVAL OF VENDOR AWARDS FOR PURCHASES OVER $100,000 AND RATIFICATION OF VENDOR AWARDS FOR PURCHASES UNDER $100,000

The purpose of this item is to authorize vendor awards for purchases over $100,000 and to ratify vendor awards for purchases under $100,000. Pursuant to Board of Education policy, contracts for purchases over $100,000 are submitted to the Houston Independent School District (HISD) Board of Education for approval prior to the issuance of purchase orders and/or agreement letters. Procurement Services is authorized by board policy to enter into purchase agreements for bid projects less than $100,000, subject to ratification by the Board of Education.

When determining the successful bidder, consideration is given to the quality of the articles supplied, conformity with developed specifications, suitability to the requirements of the educational system, and delivery terms. All advertised bids are in compliance with minority- and woman-owned business enterprise procedures. All other things being equal, contracts are negotiated and executed with the supplier(s) perceived as providing the best overall value for the district.

However, because of the time between the November 10 and December 8, 2011,Board of Education meetings and the urgent need to purchase some goods during this period, it is requested that the Board of Education approve the attached annual bids and other annual bids deemed necessary prior to completion of tabulation and that at the December 8, 2011, board meeting, these bids be brought back to the Board of Education for ratification. This procedure allows Procurement Services to expedite the acquisition of supplies, equipment, and services for the operation of the district.

The attachment reflects the names of successful bidders, the budgets to be charged, and a description of the items to be purchased.

A copy of each tabulation is on file in Board Services.

COST/FUNDING SOURCE(S): Funds for these recommended actions will be necessary only one time, and funding sources are shown in the attachment.

G-2

Page 106: HISD Agenda 111011

Page 2 of 2

STAFFING IMPLICATIONS: The current procurement staff members will handle all procurement activities.

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports all six goals of the district and all five core initatives. Purchases range from instructional goods/services to maintenance goods/services needed for HISD’s facilities-to-standard program.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve vendor awards for purchases over $100,000 and ratify vendor awards for purchases under $100,000, effective November 11, 2011.

Page 107: HISD Agenda 111011

APPROVAL OF PURCHASES OVER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B - Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – Location GCC Gulf Coast CoopHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 1 of 14

11-06-14 RFP/Custodial Equipment and Repair

C/2%B/20%C/7%C/0%

35 5 OTOTHH

Nilfisk-AdvanceBuckeye Cleaning CenterRidley’s Vacuum and Janitorial SupplyA1 Vacuum Center Not To Exceed

$500,000

Various School BudgetsGF1-51-6249-803-99-999-999GF1-51-6319-803-99-999-999GF1-51-6639-803-99-931-931GF1-00-1311

This project is to provide custodial and equipment repair services for vacuums, auto scrubbers, propane and electric high speed burnishers floor care needs throughout the district.

11-06-13 RFP/Rebuilt Engines and Automatic Transmissions

C/19.4%

C/0%

12 2 OT

H

Jasper Engines and AutomaticTransmissionsRush Bus Center

Not To Exceed$325,000

Transportation BudgetsGF1-34-6319-XXX-99-999-999

This project is to provide locally stocked high quality remanufactured Caterpiller, International, Cummins, Ford, Chevrolet and Chrysler engines and automatic transmissions with warranty and core exchanges for HISD school bus and light truck vehicle fleet.

Attachment G-2

Page 108: HISD Agenda 111011

APPROVAL OF PURCHASES OVER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B - Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – Location GCC Gulf Coast CoopHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 2 of 14

11-08-02 RFP/Frozen Food and Staple Groceries – Select Items

C/0%C/0%C/0%C/0%

C/3.09%C/0%C/0%C/0%C/0%B/40%C/0%C/0%C/0%

C/10%C/0%C/0%

105 31 HHTTOTOOOHHOOOTT

A. F. WholesaleBake CraftersBraun Beef Co.Dave’s BakingDawn Food ProductsDitta Meat Co.Dori FoodsDr. Pepper Bottling Co.Echo Lake FoodsGlobal FoodsHeart of Texas BiscuitsHeinz of North AmericaJNSMCI FoodsMexilinkPremium Food

$159,487$730,240$125,040$263,250$174,862$685,200$109,400

$41,475$74,160$37,395$54,600$36,003

$515,380$1,530,288

$12,358$159,560

Not To Exceed$4,708,698 FD1-1321-791-99-977-977

Page 109: HISD Agenda 111011

APPROVAL OF PURCHASES OVER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B - Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – Location GCC Gulf Coast CoopHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 3 of 14

GCC Frozen Food, Staple Groceries and Cafeteria Supplies

Glazier Foods CompanyNot To Exceed

$1,000,000FD1-1321-791-99-977-977FD1-1322-791-99-977-977

The Gulf Coast Coop (GCC) serves as a back-up to HISD bids currently in place in the event HISD receives no bids for a product, an awardee on the HISD bid can no longer supply the product, or in an emergency. The GCC is managed by Harris County Department of Education with whom HISD has an interlocal agreement. The Coop that previously served as a back-up was the Texas Purchasing Consortium (TPC).

DIR NET Programming and Testing Services

XBITech Corporation Not To Exceed$610,000 SR1-13-6219-500-99-SF6-SF6

XBITech Corporation will provide .NET programming and testing services for development of the Teacher Appraisal & Development System and Student Performance (TADS: SP) application being created by Technology.

Page 110: HISD Agenda 111011

APPROVAL OF PURCHASES UNDER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B -.Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 4 of 14

11-08-03 RFP/Asbestos Transport and Disposal Services

B/20% 17 2 OT BFI Waste Services of Texas, LP DBA Republic Services of Houston

Not To Exceed$40,000

Construction and Facility ServicesGF1-51-6642-801-99-602-999

This project is for services to provide containers, remove, and dispose of (haul to land fill) asbestos materials and waste from various HISD properties inclusive of schools, facilities, and grounds.

11-10-01 RFP/Mobile Equipment B/20% 18 2 Federal Insurance Company (USI Southwest) Not To Exceed

$28,046 GF1-51-6428-911-99-940-940

Mobile Equipment includes tractors, mixers, graders, earth moving equipment, portable chillers, mowers, rollers, cranes and augers. Coverage is comprehensive physical damage coverage for scheduled equipment at replacement cost, not to exceed the scheduled value.

Page 111: HISD Agenda 111011

APPROVAL OF PURCHASES UNDER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B -.Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 5 of 14

11-07-09 RFP/Barcode ScannersFor Library Services

A/100% 20 3 H Prime SystemsNot To Exceed

$20,000District-Wide BudgetsBond Office

This project is for the purchase of hand-held barcode scanners that will be utilized to manage the check-in and out of library books at the campuses.

Page 112: HISD Agenda 111011

APPROVAL OF SOLE SOURCE ITEMS

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B -.Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 6 of 14

Sole Source Writing Resources Empowering Writers (EW) Not To Exceed$1,105,000 Various Budgets

The district has over 130 campuses implementing Empowering Writers this year. School Improvement Officers have indicated that students are producing much stronger writing results.

Sole Source Adult CPR/AEDA/FACertification Cards and Kits

American Red Cross Not To Exceed$15,800 GF1-13-6399-682-41-C11-C11

American Red Cross sponsors mandatory training and issues certification cards after completion of training. To follow state and district guidelines, cardiopulmonary resuscitation (CPR) and the use of automated external defibrillator (AED) training is mandatory for district personnel such as athletic coaches, health and PE teachers, marching band instructors, nurses, ROTC instructors, dance instructors, cheerleading sponsors and other sponsors of UIL-sanctioned and other co-curricular activities.

Page 113: HISD Agenda 111011

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B -.Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 7 of 14

10-06-06 RFP/End User Devices(Renewal)

A/100%

A/100%

A/100%

A/100%

X H

T

Netsync Network Solutions(All Items)

US Tech(Printers Only)

Not To Exceed$15,000,000

Bond FundsSchool Based BudgetsDepartment Budgets

This project covers the major computer purchases for the district, including non-E-Rate servers, desktops, laptops, and printers.

Page 114: HISD Agenda 111011

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B -.Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 8 of 14

10-07-13 RFP/Minor General Contracting Services For Less Than $25K A/100%

A/100%A/100%C/5%

A/100%

A/100%C/5%

A/100%A/100%A/100%C/28.7%A/100%

A/100%C/33.8%

XHHHTH

HH

Group I: Companies offering full services categoriesHealthy Resources Enterprise, IncInternational Leading Technologies, Inc.Hallmark ConstructionSparks ConstructionWestco Ventures, LLC

Group II: Companies offering limited service categoriesDKC EnterprisesBD & W Construction Company

Not To Exceed$5,000,000

GF1-51-6299-803-99-000-999 Various School Based Budgets

The work to be performed under this agreement shall consist of providing supervision, labor, materials, supplies, transportation, equipment, tools, and consumables necessary to provide minor construction services for any department, division or school of HISD from any available trades or any combination of trades. For the district’s purposes, Minor General Contracting Services is defined as an “integrated” area of work that has more than one trade involved in the scope of work and, the scope of work is not currently covered under an existing awarded bid.

Page 115: HISD Agenda 111011

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B -.Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 9 of 14

09-08-09 RFP/Science Supplies and Materials(Renewal)

C/0%C/0%C/0%C/0%C/0%

C/0%C/0%C/0%C/0%C/0%

X OOOOO

Carolina BiologicalFisher Science Education LLC Frey ScientificNASCOSargent- Welch

Not To Exceed$2,000,000

Various School Based and Department Budgets

This is the final option year for this project. The suppliers have offered satisfactory product and service to the district over the past twelve months.

Page 116: HISD Agenda 111011

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B -.Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 10 of 14

09-10-07 RFP/Books, Periodicals, New and Used Textbooks(Renewal)

C/0%C/0%NFPC/0%C/0%C/0%C/0%C/0%C/0%C/0%C/0%

C/0%C/0%

NFPC/0%C/0%C/0%C/0%C/0%C/0%C/0%C/0%

X OTTOTTOOTOO

Budgetext CorporationDLB Educational Corporation Neuhaus Education CenterPerfection Learning QEP, Inc.Richardson Distribution & Books, Inc.Scholastic Classroom & Library GroupSchoolhouse Educational PublishingSouthwest Book CompanyWard’s Natural ScienceWT Cox Subscriptions

Not To Exceed$2,000,000 Various School Based Budgets

This is the final option year for this project. The suppliers have offered satisfactory product and service to the district over the past twelve months.

Page 117: HISD Agenda 111011

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B -.Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 11 of 14

10-06-01 RFP/Liability BrokerageServices(Renewal)

B/20% B/20% X T Automobile Liability: USI SouthwestGeneral Liability: Princeton Excess Surplus Lines Insurance Company (USI Southwest)

Not To Exceed$609,003

FD1-35-6429-790-99-976-976GF1-51-6429-911-10-940-940

The project is to secure a broker to market the district’s Automobile, General Liability & School Professional Legal Liability Insurance to insurance underwriters.

09-09-02 RFP/Fleet Catastrophe(Renewal)

C/0% C/0% X T Lexington Insurance Company (USI Southwest)

Not To Exceed$437,600

FD1-35-6427-790-99-976-976GF1-51-6427-911-99-940-940

Fleet Catastrophe Insurance is to cover damage to stored vehicles at nine scheduled locations from all perils except wear and tear, mechanical breakdown, electrical disturbance, war, nuclear, governmental action; or on the road damage. Vehicles will be repaired or replaced based upon replacement cost valuation.

Page 118: HISD Agenda 111011

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B -.Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 12 of 14

09-06-09 RFP/Resilient Flooring(Renewal) A/100%

C/0%

A/100%

C/0%

XH

H

Material and Installation: Zuriel Enterprise Services

Warehouse Operations Materials: Aeco Interior Contractors

Not To Exceed$225,000

Not To Exceed$25,000

GF1-51-6299-890-99-999-999

GF1-00-1311

This project is to provide labor and/or materials for various types of tile applications for HISD buildings and facilities district-wide

10-10-01 RFP/Purchase of Athletic Jacket and Patches(Renewal)

C/0% C/0% X OT Neff Motivation, Inc.Not To Exceed

$200,000Various School BudgetsIS3-36-6399-660-91-XXX-774

All UIL approved activities including athletics, band, choir, ROTC, etc.

Page 119: HISD Agenda 111011

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B -.Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 13 of 14

10-07-05 RFP/Carpet Purchase and Installation(Renewal)

C/100% C/0% X H Ritaco International, Inc.Not To Exceed

$200,000GF1-51-6299-890-99-999-999Various School Based Budgets

This project is to provide labor and/or materials for various types of carpet for HISD buildings and facilities district-wide.* Ritaco International was formerly certified as an “A”, but failed to renew its certification prior to its expiration. It will provide direct contact for this contract and obtain certification renewal.

09-10-05 RFP/Supplemental –Rental Space for Meetings, Conferences, Events and Banquets(Renewal)

X OTHH

Brady’s LandingHouston CPA SocietyIndia House, Inc.

Not To Exceed$100,000

Various School and Department Budgets

This project is for rental space needs for such events as large meetings and training sessions.

Page 120: HISD Agenda 111011

APPROVAL OF CONTRACT RENEWAL PURCHASES UNDER $100,000

RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Code Legend: BB The BuyBoard CooperativeM/WBE - Minority and Women Business Enterprises DIR Texas Department of Information Resources

A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; GSA Federal General Services Administration Schedule 70P) M/WBE Status in Process; NFP) Not For Profit. HCDE Harris County Department Of Education

M/WBE – Percentage Notations HGAC Houston-Galveston Area CouncilOption A - Certified M/WBE firm; Percentages greater than 100% indicates the REGION IV Region IV Education Service CenterM/WBE firm will also subcontract. TASB Texas Association of School BoardsOption B -.Non W/WBE firm, but will subcontract the indicated percentage with TBPC Texas Building and Procurement CommissionM/WBE firm to meet or exceed goal. TCPN The Cooperative Purchase NetworkOption C – None M/WBE firm. If listed with percentage greater than 0%, the awarded will TPASS Texas Procurement and Support Servicessubcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not TXMAS Texas Multiple Award SchedulesSubcontract. USC U. S. Communities

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 14 of 141.

09-09-14 RFP/Hazardous Waste and Chemical Disposal (Renewal)

C/5%B/20%

C/14.03%B/23.47%

X TT

Pollution Control Industries, Inc.PSC Environmental Services, LLC

Not To Exceed$60,000 GF1-51-6299-801-99-602-999

This project is for services to package, remove, and dispose of hazardous waste and hazardous chemicals from various HISD properties inclusive of schools, facilities, and grounds.This is the last year of exercising the option to annually renew.

Page 121: HISD Agenda 111011

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Chief Financial OfficerMelinda Garrett, Chief Financial Officer

SUBJECT: APPROVAL OF RESOLUTION AND ORDINANCE ADOPTING EARLY ADDITIONAL PENALTY ON DELINQUENT TANGIBLE PERSONAL PROPERTY TAXES ON TAX YEAR 2011 FOR THE HOUSTON INDEPENDENT SCHOOL DISTRICT IN ACCORDANCE WITH SECTION 33.11 OF THE TEXAS PROPERTY TAX CODE

The Texas Property Tax Code (Code) contains various provisions allowing a taxing unit to add an additional amount up to twenty percent (20%) of delinquent taxes, penalty and interest owing in order to facilitate property tax collections. Section 33.07 of the Code provides for the additional amount to be added on all accounts remaining delinquent on July 1 that have a delinquency date of February 1 but not later than May 1 each year. Section 33.08 of the Code provides for the additional amount to be added on all delinquent accounts with a delinquency date on or after June 1.

Section 33.11 provides for the additional amount to be added to tangible personal property accounts only that become delinquent on February 1 and remain delinquent 60 days after the date the taxes become delinquent. The purpose of the Section 33.11 additional penalty is to allow earlier turnover of those personal property tax accounts to the delinquent tax collection law firm since many of those personal property assets may no longer be available on July 1, due to businesses closing or properties no longer being available for collection or seizure of assets. The law firm is required to provide additional collection efforts during the Section 33.11 collection period in order to maximize collections of those personal property accounts.

In order for the Section 33.11 penalty to apply, the taxing unit must be under contract with an attorney to collect delinquent taxes. The Houston Independent School District (HISD) is under contract with a delinquent tax collection firm, which complies with the Code requirements. Imposition of these penalties allows HISD to retain all delinquent base taxes plus regular penalties and interest, and to pay the delinquent tax collection law firm from the additional collections imposed under Section 33.11.

The Resolution and Ordinance relating to adoption of the Section 33.11, twentypercent (20%) penalty on delinquent taxes can be reviewed on the attachment and is on file in Board Services.

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COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve Resolution and Ordinance adopting a twenty percent (20%) penalty pursuant to and in accordance with Section 33.11 of the Texas Property Tax Code on tax year 2011 tangible personal property taxes that becomedelinquent on or after February 1, 2012, effective November 11, 2011.

Page 123: HISD Agenda 111011

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HOUSTON INDEPENDENT SCHOOL DISTRICTRESOLUTION AND ORDINANCE

RELATING TO APPROVAL OF SECTION 33.11 PENALTYUNDER THE TEXAS PROPERTY TAX CODE FOR TAX YEAR 2011

DELINQUENT TANGIBLE PERSONAL PROPERTY TAXES OF THE HOUSTON INDEPENDENT SCHOOL DISTRICT

WHEREAS, Section 33.11 of the Texas Property Tax Code authorizes a taxing unit

that has contracted with an attorney pursuant to Section 6.30 of the Texas Property Tax

Code to add an early additional penalty not to exceed twenty percent (20%) of the amount of

delinquent taxes, penalties, and interest on all tangible personal property taxes that become

delinquent on or after February 1, and remain delinquent on the later of the date those taxes

become subject to the attorney’s contract, or 60 days after the date the taxes become

delinquent, which additional penalty is incurred on a date prior to July 1 of the year in which

the taxes become delinquent; and

WHEREAS, the Houston Independent School District is under contract with a law

firm pursuant to Section 6.30 of the Texas Property Tax Code; and

WHEREAS, the Board of Education of the Houston Independent School District has

determined that a twenty percent (20%) penalty shall be added for the 2011 tax year to

those delinquent tangible personal property taxes, penalties and interest owed to the

Houston Independent School District, and said Board by vote taken and passed on

November 10, 2011 has voted to impose such twenty percent (20%) penalty for the 2011 tax

year on those Houston Independent School District tangible personal property taxes that

become delinquent on or after February 1 and that remain delinquent on the 60th day

thereafter, and such penalty is incurred on a date before July 1 of the year in which the

taxes become delinquent.

THEREFORE, BE IT RESOLVED AND ORDAINED THAT:

All of the above paragraphs are incorporated and made a part of this Resolution and be it,

Attachment G-3

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Page 2 of 2

RESOLVED and ORDAINED that the Board of Education of the Houston

Independent School District has approved and does hereby pass, approve, authorize and

declare that all tax year 2011 tangible personal property taxes, that become delinquent on or

after February 1, 2012, shall incur an additional penalty to defray costs of collection in the

amount of twenty percent (20%) of the taxes, penalties and interest due, pursuant to and in

accordance with Section 33.11 of the Texas Property Tax Code.

PASSED, APPROVED, AND ADOPTED this 10th day of November, 2011.

HOUSTON INDEPENDENT SCHOOL DISTRICT

By ___________________________________Paula Harris, PresidentBoard of Education

ATTEST:

__________________________Carol Mims Galloway, SecretaryBoard of Education

Page 125: HISD Agenda 111011

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Chief Financial OfficerMelinda Garrett, Chief Financial Officer

SUBJECT: APPROVAL OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT, THE SINGLE AUDIT REPORT, AND THE E-RATE AUDITREPORT FOR THE 2010–2011 FISCAL YEAR AND AUTHORITY TO PUBLISH CONDENSED FINANCIAL STATEMENTS

Section 44.008 of the Texas Education Code requires all school districts to be audited annually by a firm certified with the Texas State Board of Public Accountancy. In April 2011, the Houston Independent School District (HISD) Board of Education approved the contract with Deloitte & Touche, LLP, for the audit of financial records for the fiscal year ended June 30, 2011. Two audit reports have been prepared by the Office of Finance, the Comprehensive Annual Financial Report and the Single Audit Report. The Comprehensive Annual Financial Reportcontains the fiscal year-end financial schedules, whereas the Single Audit Reportcontains the auditors’ report on the district’s internal control structure and compliance with federal regulations related to grants and other federal programs.Both audit reports must be completed within 150 days after the end of the fiscal year, approved by the Board of Education, and filed with the Texas Education Agency by November 25, 2011. A condensed version of the district’s financial statements must be published in a local newspaper by November 26, 2011, in accordance with Article 29b, Texas Revised Civil Statutes.

Additionally, Deloitte & Touche, LLP completed an audit of the district’s E-rate program for compliance with the Federal Communications Commission requirements. Audit results are addressed in the audit reports through issuance of several opinions by the auditors related to the district’s financial position and compliance with federal and state regulations.

The audit reports are on-file in Board Services.

COST/FUNDING SOURCE(S): The total cost of this service is $433,000and will be funded by local funds (GF1 41-6212 911-99-940 940).

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda items supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 5: Culture of Trust through Action.

G-4

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THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education: (1) approve the Comprehensive Annual Financial Report, the Single Audit Report, and the E-Rate Audit Report for the fiscal year ended June 30, 2011, and (2) authorize publication of the condensed financial statements, effective November 11, 2011.

Page 127: HISD Agenda 111011

Office of Superintendent of Schools Board of Education Meeting of November 10, 2011

Office of Major ProjectsJulie Baker, Chief Officer of Major Projects

SUBJECT: APPROVAL OF CURRENT AND ANTICIPATED DONATIONS FOR DISTRICTWIDE AND SCHOOL-SPECIFIC PROGRAMS AND AUTHORIZATION TO NEGOTIATE, EXECUTE AND AMEND NECESSARY CONTRACTS ASSOCIATED WITH THESE DONATIONS

In accordance with board policy, all donations in aggregate of $5,000 or more mustbe approved by the Houston Independent School District’s (HISD’s) Board ofEducation.

The attachment reflects a summary of proposed donations.

COST/FUNDING SOURCE(S): Shown on the attached list.

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and isaligned with Core Initiative 3: RigorousInstructional Standards and Supports.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

.

RECOMMENDED: That the Board of Education accept the proposed donations fordistrictwide and school-specific programs and authorize the superintendent or a designee to negotiate, execute, and amend necessary contracts, effective November 11, 2011.

H-1

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SUMMARY OF DONATIONS GREATER THAN $5,000Donor Receiving School/

DepartmentDonation Disbursement Total Value of

DonationBudget String

Chevron Strategic Partnerships Continuation of New Digital Energy Game

$200,000 SR1-13-6299-431-99-TC2-TC2

Fund years two and three of the New Digital Energy Game. Years two and three of the New Digital Energy Game will expand the game to include fourth- through twelfth-grade students. Students will go on field trips to the Offshore Oil Rig Museum and attend the Finale at the Houston Museum of Natural Science. Chevron employees will participate as volunteers via the Speakers Bureau and VIPS programs. These activities impact student achievement in math and science as students learn by playing a timed strategy computer generated game to build and maintain power plants. As students progress in playing this “serious game,” they experience more difficult levels of math and science which they must complete within an eight hour time limit. Knowledge accrued from level to level helps students play the game. The game questions are aligned to TEKS. Research and Accountability Department will conduct pre- and post-tests on students. Teachers will complete a survey regarding their perceptions of students training for the game.

Estate of Chrest B. Johnson, Jr.

HISD Foundation Chemistry Lab at John H. Reagan High School

$35,201 SR1-11-6399-012-10-Z17-Z17

The HISD Foundation will receive a gift from the Estate of Chrest B. Johnson, Jr. in the amount of $35,201 in support of thechemistry lab at John H. Reagan High School.

The HISD Foundation supports education in the largest public school district in the State of Texas and the seventh largest inthe country. The Foundation partners with the Houston Independent School District (HISD) leadership to secure private support, manage funds, and provide donor accountability. A separate 501(c)(3) nonprofit managed by a volunteer board of business and philanthropic leaders, the Foundation’s major fundraising efforts focus on intuitional priorities set by the superintendent of schools and board of education. Funds raised provide resources to advance the core initiatives of the district’s Strategic Direction.

Attachment H-1

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SUMMARY OF DONATIONS GREATER THAN $5,000

Total Value of Donations - $260,201

Donor Receiving School/Department

Donation Disbursement Total Value ofDonation

Budget String

KBR, Inc. HISD Foundation Secondary Science Curriculum Department

$25,000 SR1-14-6118-678-99-YY4-YY4

The HISD Foundation has received a gift from KBR, Inc. in the amount of $25,000 in the support of the 2011–2012 KBR Science Teacher Award. One districtwide science teacher and six secondary science teachers will be awarded. This is the third installment of a three-year pledge of $75,000. This contribution will enable the Science Department to promote the use and implementation of the Grade Level appropriate 7E Model Lessons, which are designed to increase student achievement.

Helms PTA Helms Elementary Helms Elementary Teacher Professional Development

Not Applicable SR1-11-6XXX-170-10-YY7-YY7

This item is being submitted for a correction of disbursement only. (No change in funding amount). On August 11, 2011, the HISD Board of Education accepted a $15,000 donation from the Helms Parent Teacher Association to be disbursed for an hourly Fine Arts instructor. After receiving clarification for the Chief Financial Officer regarding the use of donations for staffing purposes, Helms Principal Diana Del Pilar has decided to redirect these funds to teach professional development. Helms Elementary respectfully requests that the Board approve the redirection of previously accepted funds to teacher professional development.

Page 130: HISD Agenda 111011

Office of Superintendent of Schools Board of Education Meeting of November 10, 2011

Office of Major ProjectsJulie Baker, Chief Officer of Major Projects

SUBJECT: ACCEPTANCE OF GRANT FUNDS IN SUPPORT OF DISTRICTWIDE AND SCHOOL-SPECIFIC PROGRAMS AND AUTHORIZATION TO NEGOTIATE AND EXECUTE CONTRACTS REQUIRED UNDER THE GRANTS

In accordance with board policy, all grant funds in aggregate of $5,000 or more mustbe approved by the Houston Independent School District’s (HISD’s) Board ofEducation.

The attachment reflects a summary of grants awarded to HISD.

COST/FUNDING SOURCE(S): Shown on the attached list.

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and isaligned with Core Initiative 3: RigorousInstructional Standards and Supports.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education accept the proposed grant fundsfor districtwide and school-specific programs and authorize the superintendent of schools or designee to negotiate and execute contracts required under the grants, effective November 11, 2011.

H-2

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SUMMARY OF GRANTS GREATER THAN $5,000Donor Receiving School/

DepartmentDonation Disbursement Total Value of

DonationBudget String

Texas Education Agency Patrick Henry Middle School

Texas Title 1 Priority Schools Grant, Cycle 2

$1,750,000 SR1-XX-6X00-052-30-AP5-AP5

The Houston Independent School District (HISD) has been selected to receive grant funds from the Texas Education Agency (TEA) on behalf of Patrick Henry Middle School for the Texas Title 1 Priority Schools (TTIPS) Grant, Cycle 2 in the amount of $1,750,000. The purpose of the TTIPS grant is to provide funding to local educational agencies for use in Title I schools identified for improvement, corrective action, or restructuring. Schools must demonstrate the greatest need for the funds and the strongest commitment to use the funds to provide adequate resources in order to raise substantially the achievement of their students. These efforts should enable the school to make adequate yearly progress and exit improvement status. The district/campus assures that it will implement the following federal requirements:

• develop and increase teacher and school leader effectiveness• implement comprehensive school reform strategies• increase learning time and create a community-oriented school, and• provide operational flexibility and sustained support

TEA will track progress through Critical Success Factors (CSF) and milestones through a Quarterly Implementation Report. Each CSF is monitored using indicators and these indicators enable TEA to determine whether grantees are on track to achieve desired outcomes. Milestones for each CSF are to (1) improve academic performance, (2) increase teacher quality, (3) improve school climate, (4) increase leadership effectiveness, (5) increase the use of quality data to drive instruction, (6) increase communication and parent/community involvement, and (7) increase learning time.

The TTIPS, Cycle 2 grant will be implemented during the 2011–2012 school year. The staffing implications will be: one Data Clerk, one Project Coordinator, and four part-time tutors. The starting date for grant activities is August 1, 2011 and ending date is June 30, 2012. Please see supporting budget sheet for Cycle 2 (attachment 2).

Texas Comptroller of Public Accounts State Energy Conservation Office

Transportation Services Emerging Clean Energy Technologies for the Alternative Fuels Initiative Program

$100,000 SR1-34-6633-859-99-BF5-BF5

Transportation Services was awarded a competitive grant under the Texas Comptroller of Public Accounts State Energy Conservation Office. The grant is for emerging clean energy technologies for the alternative fuels initiative program. Transportation Services received the maximum grant award, $100,000. This grant will be used to pay for a portion of theincremental cost associated with twenty (20) propane fueled work vans. The work vans will be purchased with 2011–2012 capital funds.

Attachment H-2

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Page 2 of 3

SUMMARY OF GRANTS GREATER THAN $5,000Donor Receiving School/

DepartmentDonation Disbursement Total Value of

DonationBudget String

United States Department of Education

Houston Independent School District

Teacher Incentive Fund Cohort 3 Grant Program

$5,256,095 SR1 11-6XXX-438-99-SF6-SF6SR1 23-6XXX-438-99-SF6-SF6

The Houston Independent School District (HISD) was selected as one of 62 recipients for cohort 3 of the Teacher Incentive Fund (TIF3) grant by the U.S Department of Education to implement a Performance Based Compensation System and comprehensive reform plan. On November 10, 2010, the Board of Education accepted funds awarding HISD $19,631,559 covering the period October 1, 2010, through September 30, 2013. These funds represented the full award for year one, year two and a part of year three. The U.S. Department of Education has now provided HISD with a supplemental award of $5,256,095 to fully fund the remainder of the year three budget period.

The district will use TIF3 grant funds in its ASPIRE Award to pay core teachers and principals at 130 high-need eligible campuses with a 50 percent or higher economically disadvantaged rate, along with funds from state and local sources that additionally support the ASPIRE Award. Other strategies for which these funds will be used include strengthening recruiting and staffing policies/practices, establishing a new teacher appraisal system, providing effective individualized support and professional development to teachers, and offering career pathways and differentiated compensation to retain and leverage the most effective teachers.

Asia Society International High School at Sharpstown

Asia Society “Confucius Classroom”

$11,000 SR1 13-6411-081-99-TM4-TM4

Grant funds will be used for continuing membership in the Asia Society Confucius Classroom Network. There is a travel allowance within the grant in the amount of $1,000.00. The total awarded for the grant period of September 1, 2011 to August 31, 2012 is $11,000.

Asia Society Houston Academy of International Studies

Asia Society “Confucius Classroom”

$8,000 SR1 13-6411-348-99-TM4-TM4

Grant funds will be used for continuing membership in the Asia Society Confucius Classroom Network. There is a travel allowance within the grant in the amount of $1,000.00. The total awarded for the grant period of September 1, 2011 to August 31, 2012 is $8,000.

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SUMMARY OF GRANTS GREATER THAN $5,000Donor Receiving School/

DepartmentDonation Disbursement Total Value of

DonationBudget String

Texas Education Agency Special Education IDEA-B Formula $31,785,407 SR1 11-6119-640-80-FA3-FA3

The Houston Independent School District has been awarded a g0rant from the Texas Education Agency through the IDEA-B Formula grant program. This grant ensures that all students with disabilities have available a free, appropriate public education which includes special education and related services to meet their unique needs and assess and ensure the effectiveness of efforts to educate those students.

Texas Education Agency Special Education IDEA-B Preschool $496,500 SR1 11-6119-640-80-FE3-FE3

The Houston Independent School District has been awarded a g0rant from the Texas Education Agency through the IDEA-B Preschool grant program. This grant ensures that all students with disabilities have available a free, appropriate public education which includes special education and related services to meet their unique needs and assess and ensure the effectiveness of efforts to educate those students.

Total Value of Grants - $37,557,002

Page 134: HISD Agenda 111011

THE TEXAS TITLE I PRIORITY SCHOOLS, CYCLE 2 GRANT 2011-2012

Personnel 651,730Fringe Benefits 48,837

Total Payroll Costs 700,567Professional & Contracted Services

Contract Services 120,000Total Professional & Contracted Services 120,000Supplies & Materials

Reading Materials 250,000Supplies and Materials 150,128

Total Supplies & Materials 400,128Other Operating Costs

In State Travel 17,000Out of State Travel 48,000Travel- Students 50,000

Total Other Operating Costs 115,000Capital Outlay

Equipment, etc. 373,800Total Capital Ourlay 373,800Total Direct Costs 1,709,495

Indirect CostsIndirect Costs 40,505

Total Indirect Costs 40,505

Total Costs 1,750,000

Total BudgetPayroll Costs

Patrick Henry Middle School TTIPS, Cycle 2 Budget

Attachment H-2

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Chief Financial OfficerMelinda Garrett, Chief Financial Officer

SUBJECT: PROPOSED ADDITIONS TO BOARD POLICY BBF(LOCAL), BOARD MEMBERS: ETHICS —SECOND READING

This locally developed policy addresses the Houston Independent School District (HISD) Board of Education code of ethics as it relates to promoting the best interests of the entire district, upholding ethical businesslike conduct, and following educational and ethical standards as set forth in this policy. As stated in Board Policy BAA(LOCAL), “The Board recognizes that the Superintendent is responsible under state law for managing the day-to-day operations of the District as its chief administrative officer.” Board Policy BBF(LOCAL) was reviewed to provide greater clarity regarding Board delegation of authority for administration of the school districtto the superintendent.

Pursuant to recent review of board policy CAA(LOCAL) regarding HISD’s ethical contracting standards and to further promote the Board’s code of ethics, the following change to BBF is recommended:

Add a statement at bullet 8, CODE OF ETHICS, that Board members will refrainfrom direct communications between district administration and current orpotential vendors except in the case of those situations outlined in this policy.

The proposed changes are noted in the attached revised policy.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned with Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM MODIFIES BOARD POLICY.

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RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy BBF(LOCAL), Board Members: Ethics, on secondreading, effective November 11, 2011.

Page 137: HISD Agenda 111011

Houston ISD 101912 BOARD MEMBERS BBFETHICS (LOCAL)

DATE ISSUED: 5/1/2000 1 of 2LDU-18-00 BBF(LOCAL)-X

As a member of the Board, I shall promote the best interests of the District as a whole, and, to that end, I shall adhere to the following educational and ethical standards:

1. Bring about desired changes through legal and ethical proce-dures, upholding and enforcing all laws, State Board of Edu-cation rules, and court orders pertaining to schools.

2. Make decisions in terms of the educational welfare of all child-ren in the District, regardless of ability, race, creed, ethnicity, sex, or social standing.

3. Recognize that decisions must be made by the Board as a whole and make no personal promise or take private action that may compromise the Board.

4. Focus Board action on policy making, goal setting, planning, and evaluation, and insist on regular and impartial evaluation of all staff.

5. Support and protect school personnel in the proper perfor-mance of their duties.

6. Hold confidential all matters pertaining to school that, if dis-closed, may needlessly injure individuals or the schools, and respect the confidentiality of information that is privileged un-der applicable law.

7. Attend all regularly scheduled Board meetings insofar as possible and become informed concerning the issues to be considered at those meetings.

8. Delegate authority for the administration of the school to the Superintendent. Refrain from direct communications, includ-ing attendance at meetings, between district administration and current or potential vendors except for those situations when the Board of Education is selecting the district’s external auditors or the Board’s Legal Counsel and any other specific circumstances approved by the Board of Education.

9. Endeavor to make policy decisions only after full discussion at publicly held Board meetings, render all decisions based on the available facts, and refuse to surrender that judgment to individuals or special groups.

10. Encourage the free expression of opinion by all Board mem-bers and seek systematic communications between the Board and students, staff, and all elements of the community.

CODE OF ETHICS

Attachment I-1

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11. Communicate to Board members and the Superintendent at appropriate times expressions of public reaction to Board pol-icies and school programs.

12. Become informed about current educational issues by indi-vidual study and through participation in programs providing needed information, such as those sponsored by state and national school board associations.

13. Refrain from using my Board position for personal or partisan gain.

14. Make certain the Board remains responsive to the community.

15. Remember always that my first concern must be the educa-tional welfare of all the students attending the public schools.

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Page 1 of 2

Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Chief Financial OfficerMelinda Garrett, Chief Financial Officer

SUBJECT: PROPOSED ADDITIONS TO BOARD POLICY CAA(LOCAL), FINANCIAL MANAGEMENT GOALS AND OBJECTIVES: FINANCIAL ETHICS—SECOND READING

Board Policy CAA(LOCAL) includes policies related to financial ethics of the Houston Independent School District (HISD), including fraud and financial impropriety, financial controls and oversights, fraud prevention and investigations, E-Rate compliance and contracting standards. CAA(LOCAL) was reviewed to provide greater clarity regarding contracting standards and procurement methods.

As a result of this review and to further promote HISD’s ethical contracting standards, the following changes to CAA are recommended:

Revise text at DEFINITION to expand the term “vendor’s representative” to include profit and non-profit organizations.

Add a paragraph outlining PROCUREMENT METHODS as determined by the Texas Education Code and Government Code. The “Code of Silence” period applies to the acquisition of goods or services using the procurement methods identified as well as renewal periods for contracts previously awarded by the Board of Education with multiple one-year renewal options.

Update the APPLICABILITY paragraph to incorporate a reference to the procurement methods outlined in this policy.

Revise the “Code of Silence” TIME PERIOD beginning and ending time. Modify the notification recipients and effective time period of e-mails regarding

RFPs, RFP renewals, bids, and other competitive solicitations.

The proposed changes are noted in the attached revised policy.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned with Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES REQUIRE CONSULTATION.

I-2

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THIS ITEM MODIFIES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy CAA(LOCAL), Financial Management Goals and Objectives: Financial Ethics, on second reading, effective November 11, 2011.

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This introductory page outlines the contents of this policy on finan-cial ethics. See the following sections for provisions on:

General Provisions page 2

1. Summary of related financial ethics governance documents

Fraud and Financial Impropriety pages 2 –5

1. Definition

2. Financial controls and oversight

3. Fraud prevention

4. Fraud investigations

E-Rate Compliance Policy pages 5–11

1. Definitions

2. E-Rate goods and services

3. Disclosure of interest

4. Code of silence period

5. Monitoring and compliance review

6. Education and training

Standard Bidding and Contracting pages 11–14

1. Code of silence

2. Procurement methods

3. Time period

4. Violation

5. Formal Complaints

SECTION I

SECTION II

SECTION III

SECTION IV

Attachment I-2

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SECTION I: GENERAL PROVISIONS

All Trustees, employees, vendors, contractors, consultants, volun-teers, and any other parties who are involved in the District’s finan-cial transactions shall act with integrity and diligence in duties in-volving the District’s fiscal resources.

Note: See the following policies and/or administrative regula-tions regarding conflicts of interest, ethics, and financial oversight:

• Code of ethics: for Board members—BBF for employees—DH

• Financial conflicts of interest: for public officials—BBFA for all employees—DBD

• Financial conflicts involving federal funds: CBB

• Systems for monitoring the District’s investment program: CDA

• Budget planning and evaluation: CE

• Compliance with accounting regulations: CFC

• Activity fund management: CFD

• Criminal history record information for employees: DC

• Disciplinary action for fraud by employees: DCD, DCE, and DF series

SECTION II: FRAUD AND FINANCIAL IMPROPRIETY

The District prohibits fraud and financial impropriety, as defined below, in the actions of its Trustees, employees, vendors, contrac-tors, consultants, volunteers, and others seeking or maintaining a business relationship with the District.

Fraud and financial impropriety shall include but not be limited to:

1. Forgery or unauthorized alteration of any document or ac-count belonging to the District.

2. Forgery or unauthorized alteration of a check, bank draft, or any other financial document.

FRAUD AND FINANCIAL IMPROPRIETY

DEFINITION

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3. Misappropriation of funds, securities, supplies, or other Dis-trict assets, including employee time.

4. Impropriety in the handling of money or reporting of District financial transactions.

5. Profiteering as a result of insider knowledge of District infor-mation or activities.

6. Unauthorized disclosure of confidential or proprietary informa-tion to outside parties.

7. Unauthorized disclosure of investment activities engaged in or contemplated by the District.

8. Accepting or seeking anything of material value from contrac-tors, vendors, or other persons providing services or materials to the District, except as otherwise permitted by law or District policy. [See DBD]

9. Inappropriately destroying, removing, or using District proper-ty, including but not limited to records, furniture, fixtures, or equipment, except as authorized by District policy.

10. Failure to provide financial records required by state or local entities.

11. Failure to disclose conflicts of interest as required by law or District policy.

12. Any other dishonest act regarding the finances of the District.

Each employee who supervises or prepares District financial re-ports or transactions shall set an example of honest and ethical behavior and shall actively monitor his or her area of responsibility for fraud and financial impropriety.

The Superintendent or designee shall maintain a system of internal controls to deter and monitor for fraud or financial impropriety in the District.

Any person who suspects fraud or financial impropriety in the Dis-trict shall do one of the following:

1. Report the incidents to the office of the inspector general;

2. Report the suspicions immediately to any supervisor;

3. Call the District’s 24-hour Alertline;

4. Call the District’s 24-hour E-Rate Whistleblower hotline;

5. Report the suspicions to the Superintendent or designee; or

FINANCIAL CONTROLS AND OVERSIGHT

FRAUD PREVENTION

REPORTS

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6. Report the incident to the Office of Professional Standards.

Reports of suspected fraud or financial impropriety shall be treated as confidential to the extent permitted by law. Limited disclosure may be necessary to complete a full investigation or to comply with law. All employees involved in an investigation shall be advised to keep information about the investigation confidential with the ex-ception that any employee represented by a lawyer or other desig-nated representative for purposes of the investigation may share information in furtherance of that representation.

Neither the Board nor any District employee shall unlawfully reta-liate against a person who in good faith reports perceived fraud or financial impropriety. [See DG]

In coordination with legal counsel and other internal or external de-partments or agencies, as appropriate, the Superintendent, Board President, or a designee shall promptly investigate reports of po-tential fraud or financial impropriety.

If an investigation substantiates a report of fraud or financial impro-priety, the Superintendent or designee shall promptly inform the Board of the report, the investigation, and any responsive action taken or recommended by the administration.

If an employee is found to have committed fraud or financial im-propriety, the Superintendent or designee shall take or recommend appropriate disciplinary action, which may include termination of employment. If a contractor, vendor, consultant, volunteer, or other party involved in the District’s financial transactions is found to have committed fraud or financial impropriety, the District shall take appropriate action, which may include cancellation of the District’s relationship with that party.

When circumstances warrant, the Board, Superintendent, or desig-nee may refer matters to appropriate law enforcement or regulatory authorities. In cases involving monetary loss to the District, the District may seek to recover lost or misappropriated funds.

The final disposition of the matter and any decision to file a criminal complaint or to refer the matter to the appropriate law enforcement or regulatory agency for independent investigation shall be made in consultation with legal counsel.

After any investigation substantiates a report of fraud or financial impropriety, the Superintendent or designee shall analyze condi-tions or factors that may have contributed to the fraudulent or im-proper activity. The Superintendent or designee shall ensure that appropriate administrative procedures are developed and imple-

PROTECTION FROM RETALIATION

FRAUD INVESTIGATIONS

RESPONSE

ANALYSIS OF FRAUD

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mented to prevent future misconduct. These measures shall be presented to the Board for review.

SECTION III: E-RATE COMPLIANCE POLICY

The E-Rate compliance policy specifically incorporates the re-quirements of the E-Rate settlement agreement, Appendix D–Compliance Agreement Regarding E-Rate, Internal Controls, Moni-toring and Audit Requirements for the Houston Independent School District (“E-Rate compliance policy”). The Superintendent shall approve detailed regulations or procedures as needed to imple-ment the provisions of this E-Rate compliance policy.

The Superintendent or designee shall establish a system of internal controls that ensures high-level management oversight and appro-priate review of all District E-Rate program activities.

E-Rate Employee is defined, per the Compliance Agreement as:

• All District officers, Board members, and employees involved in any aspect of the E-Rate Program.

• Contractors (except for service providers that provide E-Rate-supported services to the District), consultants, and other enti-ties and individuals involved on behalf of the District with the E-Rate Program, including individuals who:

• Prepare, review, approve, sign, or submit E-Rate appli-cations, technology plans, or other forms related to the E-Rate Program, or

• Determine whether services are eligible for funding, pre-pare bids, or communicate or work with E-Rate Service Providers, E-Rate consultants, or USAC.

• District Inspector General staff members responsible for audit-ing and monitoring the District’s compliance with the terms of this E-Rate Compliance Agreement and with E-Rate Program Rules.

E-Rate Vendor/service provider is defined as any external entity or individual involved in any aspect of the District’s E-Rate Program, including, but not limited to:

• Parent company;

• Subsidiary companies;

• Joint ventures;

• Resellers;

E-RATE COMPLIANCE POLICY

DEFINITIONS

E-RATE EMPLOYEE

E-RATE VEN-DOR/SERVICE PROVIDER

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• Consultants/contractors of the above entities;

• Board members/officers/owners of the above entities; and

• Employees/representatives/salespersons of the above enti-ties.

A list of E-Rate vendors/service providers for the District are pro-vided in CAA(EXHIBIT).

The Superintendent or designee shall establish procedures to en-sure that the competitive bidding process for E-Rate goods and services is “fair and open,” and consistent with the rules and re-quirements of the Federal Communications Commission (FCC).

The implication from the appearance of a conflict of interest is just as important as the implication from a real conflict. If an outside independent party might question the intent of a transaction or rela-tionship, such transaction or relationship is deemed to impact the appearance of a conflict and therefore, should be avoided.

E-Rate Program employees and Board members are prohibited from accepting gifts, meals, entertainment, or anything of value from any outside entity, or any consultant or other individual representing such an entity that provides or seeks to provide goods or services pursuant to the E-Rate Program, either directly or through any entity associated with the E-Rate vendor/service pro-vider. An exception applies for items of de minimis intrinsic value, such as single greeting cards, basic key chains, and basic pens.

Where an E-Rate vendor/service provider ignores the E-Rate em-ployee or Board member rejection of a gift, entertainment, or any-thing of value, such items shall either be immediately returned to the vendor with an explanation that such items are not allowed pursuant to District policy or immediately submitted to the Inspector General’s Office for proper disposal or donation to a charitable enti-ty as determined by the Superintendent or designee. The Inspec-tor General shall log the details of such occurrences, including dis-position of items. Such log shall be provided to the E-Rate Compliance Officer monthly. Furthermore, E-Rate employees and Board members shall report to the E-Rate Compliance Officer all cases where gifts, entertainment, or other items of value have been offered by an E-Rate vendor/service provider. The E-Rate Com-pliance Officer shall take the appropriate steps to log the details of such occurrences, including any disposition of items, and commu-nicate the District’s policy to such E-Rate vendor or service provid-er. In addition, the E-Rate Compliance Officer shall request such vendor or service provider certify his or her understanding of the

E-RATE GOODS AND SERVICES

GIFTS AND CONFLICTS OF INTEREST

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District’s policy or risk exclusion from the District’s E-Rate Pro-gram.

The E-Rate Compliance Officer shall design specific language as-serting the District’s policy and coordinate such with the District’s Legal Services and Procurement Departments to incorporate the language in future E-Rate Requests for Proposals and contracts and communication of such to all E-Rate participants.

Any questions regarding gifts and conflicts of interests should be communicated to the E-Rate Compliance Office or E-Rate Hotline at 1-800-483-2757.

Board members shall not knowingly accept campaign contributions from E-Rate vendors/service providers, including related officers and/or key employees. “Business relationship” is defined as a Board member’s acceptance or receipt of amounts in excess of $2,000 in a single calendar year in the course of any business dealings with an E-Rate vendor, consultant, or individual representing such an entity.

In the event that monetary receipts from E-Rate vendors/service providers, related officers, and/or key employees are made to a Board member, that Board member shall be prohibited from voting on specific E-Rate contracts for three years if:

• Cumulative funds in excess of $500 in campaign contributions in a single calendar year are received from an E-Rate ven-dor/service provider taken as a whole, or

• Cumulative funds in excess of $2,000 in a single calendar year in the course of any business relationship are received from an E-Rate vendor/service provider taken as a whole.

Board members shall submit copies of each potential campaign contribution to Board Services prior to formal acceptance or cash-ing such funds. Submissions shall be made within seven business days of check date, or prior to any vote on any related contracts for contributions from known E-Rate vendor/service providers, whi-chever occurs first. Board Services and the E-Rate Compliance Officer shall research such items against the current E-Rate ven-dor/service provider listing and public records within 15 business days of receipt by the District to identify contributions from sources that require monitoring. All such contributions provided to Board Services shall be logged and their final disposition noted. Where the contributor is determined to be an E-Rate vendor/service pro-vider, related officer, and/or key employee, the cumulative amounts for each respective E-Rate vendor/service provider taken as a whole shall be prepared on a calendar year basis. Upon comple-

CAMPAIGN RECEIPTS AND BUSINESS RELATIONSHIPS

MONITORING CAMPAIGN RECEIPTS

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tion of such research, Board Services shall provide the results and a copy of the campaign fund cumulative activity report to the re-spective Board member, Inspector General, and E-Rate Com-pliance Officer. The Board members shall have the final authority to reject or accept each contribution. Once the $500 threshold is reached, the Superintendent and the President of the Board of Education shall be informed by Board Services that the maximum campaign receipt limit has been reached and the Board member is no longer eligible to vote on any contract with such E-Rate ven-dor/service provider for a three-year period from the date the max-imum campaign contribution was dated; not deposited. Such ac-tion shall be dually recorded in the minutes, and future Board votes monitored by the Board President.

Board members shall report details of any business relationship with E-Rate vendors/service providers, related officers, and/or key employees to Board Services. Details shall include company or related officer and/or key employee’s name, date(s) of business transaction(s), and dollar amount(s). Report of such shall be made within seven business days of transaction date, or prior to any vote on any related contracts with known E-Rate vendor/service provid-ers, whichever occurs first. All such reports provided to Board Ser-vices shall be logged, and cumulative transaction amounts for each respective E-Rate vendor/service provider taken as a whole shall be prepared on a calendar year basis. Board Services shall pro-vide a copy of the cumulative transaction report to the respective Board member, Inspector General, and E-Rate Compliance Officer. Once transactions from an E-Rate vendor/service provider to a Board member reach a total of $2,000 in a single calendar year, the Superintendent and the President of the Board of Education shall be informed by Board Services that the annual maximum limit has been reached and the Board member is no longer eligible to vote on any contract with such E-Rate vendor/service provider for a three-year period from the date the maximum amount was reached as determined by transaction date; not deposit date. Such action shall be dually recorded in the minutes, and future Board votes monitored by the Board President.

Any questions regarding campaign receipts and business relation-ships should be communicated to the E-Rate Compliance Office or E-Rate Hotline.

The Inspector General shall consider campaign receipts and busi-ness relationships in its routine risk assessment for inclusion in the annual internal audit plan where appropriate.

Board members shall complete the District’s Disclosure of Interest Form covering E-Rate matters on January 15 and July 15 of each

MONITORING BUSINESS RELATIONSHIPS

AUDIT RESPONSIBILITY

DISCLOSURE OF INTEREST

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year. The January report covers the period July 1 through Decem-ber 31 of the previous year and the July report covers the period January 1 through June 30 of the current year. The Disclosure of Interest Form shall be submitted to Board Services, who will distri-bute to the E-Rate Compliance Officer for review and any neces-sary follow-up. This form shall be retained by Board Services. [See CAA(EXHIBIT)]

E-Rate Program employees and Board members, to the best of their knowledge, shall not communicate with any E-Rate ven-dor/service provider, related officers, and/or key employees for a 30-day calendar period prior to the issuance of a Request for Pro-posal (RFP). Once a request for proposal is issued and until con-tract execution, E-Rate Program employees and Board members shall not communicate with any E-Rate vendor/service provider, related officers, and/or key employees except for certain limited conditions allowed to the Procurement Department as provided by the Compliance Agreement. The quiet period does not apply to communications regarding existing E-Rate contracts or day-to-day operational matters.

The Superintendent or designee shall establish a system of internal monitoring and compliance review, including the steps to be taken if any person suspects that:

1. Any bid, proposal, or submission for E-Rate funding or other E-Rate Program-related conduct is not in accordance with the District's E-Rate compliance policy; Board policy; with District-approved procurement procedures; local, state, or federal competitive bid statutes; other applicable laws, regulations, and procedures; or with E-Rate program rules and require-ments;

2. Any gifts or other items of value have been offered or re-ceived by any party associated with, seeking to participate in, or otherwise involved in the District's E-Rate Program; or

3. The District or any of its E-Rate vendors has improperly re-quested payment for goods or services not provided or has overcharged for E-Rate goods and services.

As part of its monitoring and compliance review, a Universal Service Administration Company (USAC) whistleblower hot-line shall be publicized to allow anonymous reports of known, alleged, or suspected noncompliance. Such hotline shall be monitored, and investigation results shall be reported to the Inspector General, E-Rate Compliance Officer, and Superin-tendent in a timely manner.

MANDATORY QUIET

CODE OF SILENCE PERIOD

MONITORING AND COMPLIANCE REVIEW

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E-Rate employees are defined as all District officers and em-ployees who are involved in any aspect of the E-Rate Program, contractors (except for service providers who provide E-Rate-supported services to the District), consultants, and other enti-ties/individuals involved on behalf of the District with the E-Rate program, including individuals who prepare, review, approve, sign, or submit E-Rate applications, technology plans, or other forms related to the E-Rate program, or determine whether services are eligible for funding, prepare bids, communicate or work with E-Rate service providers, E-Rate consultants, or USAC. This term also includes those District Inspector General staff responsible for audit-ing and monitoring the District’s compliance with the terms of this E-Rate Compliance Agreement and with E-Rate Program Rules.

The Superintendent or designee shall require education and train-ing for all E-Rate Program employees.

The training shall incorporate the following:

1. Training materials available from USAC;

2. Information about E-Rate Program Rules (as periodically updated);

3. The District’s E-Rate Compliance Policy;

4. Applicable federal, state, and local procurement laws;

5. The District’s conflict of interest and gift policies, and the pr ohibition on gifts and other things of value;

6. E-Rate program rules regarding submission of invoices to USAC;

7. Commission rules and orders requiring a “fair and open” competitive bidding process; and

8. Consequences of noncompliance with E-Rate Program Rules, including cancellation of commitments, recoupment of disbursed E-Rate funds, suspension and debarment from the E-Rate Program, criminal and civil prosecution, and ap-propriate disciplinary action, which may include termination of employment.

As part of the E-Rate training program, the Superintendent or de-signee shall require all E-Rate Program Employees to receive and review USAC's weekly "Schools and Libraries News Brief”. The E-Rate Compliance Officer and other appropriate District representa-tives responsible for ensuring compliance with the E-Rate Program Rules and Requirements and the E-Rate Compliance Agreement

E-RATE PROGRAM EMPLOYEES

EDUCATION AND TRAINING

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shall attend the applicant training session that USAC offers annual-ly.

The District shall require all E-Rate Program employees to certify that they have attended training, and the E-Rate compliance officer shall retain those certifications in accordance with record retention requirements set forth in 47 CFR 54.516, and also in accordance with the guidance in the Schools and Libraries Universal Service Support Mechanism, Fifth Report and Order, 19 FCC Rcd 15808, 15823-25 (2004).

The Superintendent shall appoint a high-level District employee to serve as the E-Rate Compliance Officer, who shall be responsible for implementing the E-Rate Compliance Agreement and enforcing the E-Rate Compliance Policy. The E-Rate Compliance Officer shall report directly to the Superintendent. The E-Rate Compliance Officer and any employees under his or her immediate supervision shall not be affiliated with or compensated by any service provider, consultant, or other outside entity with whom the District does business related to the E-Rate Program. The E-Rate Compliance Officer shall have experience or shall obtain the necessary training in substantive areas, including procurement, to satisfy all of the ob-ligations set forth in the E-Rate Compliance Agreement outlining the roles and responsibilities of the E-Rate Compliance Officer.

The Board shall direct the inspector general to include within his or her annual scope of work the audit requirement outlined in the E-rate compliance agreement. The District may hire a third-party au-ditor to perform any required audits.

The District shall annually obtain and pay for an independent (i.e., third-party) audit, including an audit report (Independent Audit Re-port), of the District's compliance with the E-Rate Compliance Agreement, the E-Rate Compliance Policy, E-Rate Program Rules and Requirements, and all state and local procurement rules re-lated to the applicable E-Rate Program Funding Year. The annual audit shall comply with the requirements set forth in the E-Rate Compliance Agreement.

See CAA(EXHIBIT) for a list of E-Rate vendors/service providers, including related officers and/or key employees, which is updated at least quarterly, and the Board Members’ Disclosure of Interest form.

SECTION IV: STANDARD BIDDING AND CONTRACTING

The District shall implement a “Code of Silence” to enforce its commitment to ethical contracting standards and improve accoun-tability and public confidence. It is important to avoid both the ap-

COMPLIANCE OFFICER

ANNUAL AUDIT

REFERENCES

CODE OF SILENCE

PURPOSE

DEFINITION

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pearance of conflicts and actual conflicts of interest.

For purposes of this policy, “vendor’s representative” shall mean an employee, partner, director, board member or officer of a potential vendor or consultant, lobbyist, or actual or potential subcontractor of a vendor, or any other individual, or for profit or non-profit organ-izations acting through or on behalf of any person seeking an award or on behalf of a group of interested individuals or members.

Texas Education Code Section 44.031 allows for the purchase of goods and services through one of the following methods: competi-tive bidding for services other than construction services; competi-tive sealed proposals for services other than construction services; a request for proposals for services other than construction servic-es or a method provided by Government Code Chapter 2267 for construction services or any other procurement method authorized by state law.

The code of silence period applies to the acquisition of goods or services using the procurement methods identified above as well as renewal periods for contracts previously awarded by the Board of Education with multiple one-year renewal options.

“Code of Silence” shall mean a prohibition on any communication regarding any RFP, bid, or other competitive solicitation (as defined in the procurement methods above) between:

1. Any person who seeks an award from the District or its affi-liated entities (including, but not limited to, the HISD Founda-tion and the HISD Public Facility Corporation), including a po-tential vendor or vendor’s representative; and

2. Board member, the Superintendent, senior staff member, principal, department head, director, manager, or other Dis-trict representative who has influence in the evaluation or se-lection process

Furthermore, campaign contributions, gifts, donations, and any other items of value are prohibited between the parties defined above for any known contract under consideration during the Code of Silence period. Also, candidates who have filed for election to the Board of Education are subject to these limitations after the date on which the candidate has filed for office. HISD will review historical Campaign Finance reports to identify campaign contribu-tions for the applicable period and hold newly elected Board mem-bers accountable as existing Board members during the Code of Silence period.

PROCUREMENT METHODS

APPLICABILITY

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The “Code of Silence” shall not apply to communication with the District’s General Counsel, Finance Attorney, Procurement Project Manager, General Manager of Procurement and Warehousing Ser-vices , General Manager of Business Assistance, Supplier Diversity Specialists, Controller, Assistant Controller, Chief Financial Officer, who are not serving on the particular Procurement Committee, or the Office of the Inspector General or employees reporting to the Inspector General. who are not serving on the particular Procure-ment Committee. Such communications shall be limited to the purpose of obtaining clarification or information concerning the sub-ject solicitation. An exception also applies to the Audit Committee of the Board of Education, other specific members of the Board of Education, and the Office of the Inspector General for the purpos-es of the when specifically carrying out their fiduciary responsibili-ties such as the selection of external auditors or the Board’s legal counsel, etc. and any other specific circumstances approved by the Board of Education.

A “Code of Silence” shall be effective the day e-mail notification is sent from the General Manager of Procurement and Warehousing to the Board of Education, Superintendent, senior staff member, department head, director, manager, or other District representative who has influence in the evaluation or selection process of an RFP, bid, or other competitive solicitation. The “Code of Silence” time period shall begin 30 calendar days prior to the issuance of an RFP, bid, or other competitive solicitation (as defined under pro-curement method above) and will officially end upon execution of the awarded contract by all required parties. The A weekly e-mail notification shall be sent to the Board of Education, Superinten-dent, senior staff member, department head, director, manager, or other district representative who has influence in the evaluation or selection process for each RFP, RFP renewal, bid, or other com-petitive solicitation and shall remain in effect until the execution of the awarded contract by all required parties. the Board of Educa-tion has approved the award of the bid, RFP, or other competitive solicitation to the vendor providing the best value. The Office of Finance shall also provide public notice on the District’s Web site at the same time the e-mail notification is sent.

Regardless of the above time period, it is not acceptable for a po-tential vendor to participate in determining the scope of work, stra-tegic direction, technical specifications, or evaluation criteria of such projects.

Nothing contained in this policy shall prohibit any potential vendor or vendor’s representative from:

EXCEPTION

TIME PERIOD

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1. Making public representations at duly noticed scheduled pre-bid conferences or before duly noticedscheduled selection and negotiation committee meetings;

2. Engaging in contract negotiations during any duly noticed scheduled public meeting;

3. Making a public presentation to the Board during any duly noticed public meeting; or

4. Conducting business on contracts previously executed and currently in force.

The potential vendor or vendor’s representative shall file a copy of any send all written communication directly to with the designated Procurement Project Manager.

Nothing in this policy shall prohibit the Procurement Committee’s representative from initiating a contact with a potential vendor or vendor’s representative and subsequent communication related thereto for the purposes of obtaining further clarifying information regarding a response to an RFP, bid, or competitive solicitation. Such contact shall be in writing and shall be provided to the mem-bers of the applicable Procurement Committee, including any re-sponse thereto.

Any suspected violation of this policy shall be investigated by the Inspector General or an outside law firm and may result in any rec-ommendation for award, or any RFP, bid, or other competitive soli-citation award, or bid award to the potential vendor, or vendor’s representative, or may result in a vendor’s contract being deemed void or voidable. The potential vendor or vendor’s representative determined to have violated this rule shall be subject to debarment from bidding and contracting activities of current and future projects for a period up tonot less than two calendar years (24 months) from bidding and contracting activities of current and future projects. In addition to any other penalty provided by law, violation of this rule by a District employee shall subject the employee to disciplinary action up to and including dismissal. Board members and candidates who have filed for election to the Board, who have violated the Code of Silence and/or received campaign contribu-tions, gifts, donations, or any other items of value from such Ven-dor Representatives during the Code of Silence, shall abstain from voting of such matters for a period up to two calendar years (24 months).

In the event that a Board Member or candidate unknowingly ac-cepts a campaign contribution, gift, donation, or any other item of value from a Vendor Representative during the Code of Silence, it

VIOLATION

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Houston ISD 101912 FISCAL MANAGEMENT GOALS AND OBJECTIVES CAAFINANCIAL ETHICS (LOCAL)

DATE ISSUED: ADOPTED: 15 of 15LDU CAA(LOCAL)-X

shall be their duty to return the contribution within ten days after becoming aware of the conflict with this policy.

This policy is not intended to prohibit contractors and their repre-sentatives from issuing formal complaints or concerns about poten-tial conflicts of interest during the Code of Silence. Such concerns should be communicated to the Inspector General.

FORMAL COMPLAINTS

Page 156: HISD Agenda 111011

Page 1 of 2

Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: PROPOSED DELETION OF BOARD POLICY EEJA(LOCAL),INDIVIDUALIZED LEARNING: CREDIT BY EXAMINATION WITH PRIOR INSTRUCTION, AND ESTABLISHMENT OF BOARD POLICY EHDB(LOCAL), ALTERNATIVE METHODS FOR EARNING CREDIT: CREDIT BY EXAMINATION WITH PRIOR INSTRUCTION—SECONDREADING

Board Policy code EEJA is no longer active; therefore, it is recommended that provisions on credit by examination with prior instruction move to new policy code EHDB(LOCAL). In moving the local policy text on credit by examination with prior instruction from EEJA, several significant revisions to the text are proposed. To assist district staff members, parents, and students, the policy will list the circumstances under which a student who has had prior instruction in a subject may be given an opportunity to demonstrate mastery or earn course credit through a credit by examination.

The revised policy continues to state that examinations shall assess mastery and shall be administered according to Houston Independent School District (HISD)procedures. The district’s administrative procedures would provide guidance to determine whether the student has had prior instruction in the subject or course and address any other requirements.

To update EHDB(LOCAL), the following revisions are recommended:

Change the subject of the policy from INDIVIDUALIZED LEARNING to ALTERNATIVE METHODS FOR EARNING CREDIT in light of new options available to students to earn credit.

Add the three circumstances for which a principal or designee or the attendance committee may grant a student, who has had prior instruction in a subject, the chance to demonstrate mastery in the subject or earn credit for a course through an examination.

Delete the captions ELIGIBILITY, EXCESSIVE ABSENCES, AND PROCEDURES and the subsequent text, as this information is now covered in the preceding paragraphs.

Delete the caption EXTRACURRICULAR ACTIVITIES and the provision stating that credit by examination shall not be used to gain eligibility for participation inextracurricular activities as this stipulation is governed by UIL rules and therefore not necessary to address in local policy.

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Delete the caption PASSING SCORE and the following text. The provision requiring a student to score a 70 or above on the examination is included inEHDB(LEGAL).

The proposed changes are noted in the attached revised policy.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with HISD Core Initiative 3: Rigorous Instructional Standards and Supports.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM ESTABLISHES, MODIFIES, AND DELETES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the proposed deletion of Board Policy EEJA(LOCAL), Individualized Learning: Credit By Examination with Prior Instruction, and establishment of Board Policy EHDB(LOCAL), Alternative Methods for Earning Credit: Credit by Examination with Prior Instruction, on second reading, effective November 11, 2011.

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Houston ISD 101912 ALTERNATIVE METHODS FOR EARNING CREDITINDIVIDUALIZED LEARNING

EHDBEEJA

CREDIT BY EXAMINATION WITH PRIOR INSTRUCTION (LOCAL)

DATE ISSUED: ADOPTED: 1 of 1UPDATE EHDB(LOCAL)-AEEJA(LOCAL)-X

With the prior recommendation of the appropriate administrator, a student may use credit by examination The principal or designee or the attendance committee, as applicable, shall have authority to offer a student the opportunity to demonstrate mastery in any sub-ject in elementary grades or to earn credit in any academic course credit by examination whenat the student has had prior instruction in a subject and when:

1) The student is enrolling in the District from a nonaccredited school [see FD];

2) The student has failed a subject or course; or

3) The student has earned a passing grade in a subject or course but has failed to earn credit because of excessive ab-sences [see FEC].

Examinationssecondary level. Such examinations shall assess the student’s mastery of the essential knowledge and skills and shall be administered according to established District procedures.

Prior to offering a student an opportunity to demonstrate mastery or earn creditapproved by this method, an appropriate District em-ployee shall review the student’s educational records to determine whether the student has the Superintendent or designee.

To be eligible to earn credit by examination, a student shall have had prior instruction in the subject or course., as determined by the District on the basis of a review of the student’s educational records.

With the approval of the attendance committee, a student who has excessive absences may be permitted to earn or regain course credit through credit by examination. [See FDD]

Credit by examination shall not be used to gain eligibility for partici-pation in extracurricular activities.

To receive credit, students shall score a grade of 70 or above on the examination.

Tests shall be administered according to procedures approved by the Superintendent or designee.

CREDIT BY EXAMINATION

ELIGIBILITY

EXCESSIVE ABSENCES

EXTRACURRICULAR ACTIVITIES

PASSING SCORE

PROCEDURES

Attachment I-3

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Page 1 of 2

Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: PROPOSED DELETION OF BOARD POLICY EEJB(LOCAL),INDIVIDUALIZED LEARNING: CREDIT BY EXAMINATION WITHOUTPRIOR INSTRUCTION, AND ESTABLISHMENT OF BOARD POLICY EHDC(LOCAL), ALTERNATIVE METHODS FOR EARNING CREDIT: CREDIT BY EXAMINATION WITHOUT PRIOR INSTRUCTION—SECOND READING

Board Policy code EEJB is no longer active; therefore, it is recommended that provisions on credit by examination without prior instruction move to new policy code EHDC(LOCAL). In moving the local policy provisions from EEJB, several significant revisions to the text are being recommended in addition to simplifying and refining text throughout the policy for clarity.

To update the Houston Independent School District (HISD) board policy EHDC(LOCAL), the following revisions are recommended:

Change the subject of the policy from INDIVIDUALIZED LEARNING to ALTERNATIVE METHODS FOR EARNING CREDIT in light of new options available to students to earn credit.

Edit the text at TEST SELECTION for clarity. Replace the specific requirement for the district to publish the TEST DATES in

the student handbook with a more flexible requirement to publish the dates in “appropriate District publications or on the district’s Web site.”

Delete the caption REGISTRATION and the following text, which should be covered in the publication venues mentioned above.

For clarity, reorder provisions addressing fees and requests for alternative examinations or dates. Districts are still prohibited from charging fees for examinations administered on the published or alternative dates, except that the district may require a parent to pay for an alternative examination purchased from a source approved by the State Board of Education.

Edit the text at CREDIT APPROVAL for clarity. At KINDERGARTEN ACCELERATION, add from FD(LOCAL) text that

addresses assignment of a student who is five years old as of September 1 to grade 1. The text is more appropriately placed in this policy code regarding criteria for kindergarten acceleration.

The proposed changes are noted in the attached revised policy.

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COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with HISD Core Initiative 3: Rigorous Instructional Standards and Supports.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM ESTABLISHES, MODIFIES, AND DELETES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the proposed deletion of Board Policy EEJB(LOCAL), Individualized Learning: Credit By Examination Without Prior Instruction, and establishment ofBoard Policy EHDC(LOCAL), Alternative Methods for EarningCredit: Credit by Examination without Prior Instruction, on second reading, effective November 11, 2011.

Page 161: HISD Agenda 111011

Houston ISD 101912 ALTERNATIVE METHODS FOR EARNING CREDITINDIVIDUALIZED LEARNING

EHDCEEJB

CREDIT BY EXAMINATION WITHOUT PRIOR INSTRUCTION (LOCAL)

DATE ISSUED: 1 of 2UPDATE EHDC(LOCAL)-XEEJB(LOCAL)-A

The Superintendent or designee shall be responsible for the devel-opment or selection of tests a student may use to earn coursebe used to grant credit or accelerate to the next grade levelto students without prior instruction in a coursesubject area or grade level. Whether tests are developed by the District or grade level. Each-purchased from a source approved by the State Board of Educa-tion, each examination shall thoroughly test the essential know-ledge and skills in the applicable coursegrade level or grade level.subject area.

The Superintendent or designee shall establish a schedule of dates, in accordance with law, when examinations for acceleration shall be administered and shall ensure that the such dates are published in appropriatethe student handbook and in other District publications, as appropriate.

A student planning to take an examination for acceleration shall be required to register with the principal or on the District’s Web site.designee at least 30 days prior to the scheduled testing date on which the student wishes to take the test.

The District may deny a parent’s or student’s request for an alter-native examination or alternative date.

The District shall not charge for an examination for acceleration administered on the published dates or alternativealternate dates.

However, the The District may deny a parent’s or student’s parent shall payrequest for an alternativealternate examination or alter-nate date. If the District grants a request for an alternate exam, it may use a test purchased by the parent or student from a source approved by the District.State Board of Education.

The Superintendent or designee shall award course Approval of credit or approve accelerationadvancement on the basis of an ex-amination for acceleration, shall be by the Superintendent or de-signee, in accordance with State Board rules.

A child who is five The Superintendent or designee shall develop procedures to allow a student not six years old asat the beginning of September 1 shall the school year to be assignedplaced initially to grade 1 rather than kindergarten in accordance with the follow-ing:

1. If the child completed one year in a pre-school or kindergarten instructional program, a written recommendation from the pro-gram director;

2. A joint request` made by the parent, teacher, and principal, as well as the teacher’s anecdotal records of the student’s class-room performance, both social and academic;

TEST SELECTION

TEST DATES

REGISTRATION

SPECIAL REQUESTS

FEES

CREDIT APPROVAL

KINDERGARTEN ACCELERATION

Attachment I-4

Page 162: HISD Agenda 111011

Houston ISD 101912 ALTERNATIVE METHODS FOR EARNING CREDITINDIVIDUALIZED LEARNING

EHDCEEJB

CREDIT BY EXAMINATION WITHOUT PRIOR INSTRUCTION (LOCAL)

DATE ISSUED: ADOPTED: 2 of 2UPDATE EHDC(LOCAL)-XEEJB(LOCAL)-A

3. Submission by the parent to the teacher and the principal of a signed form requesting an age waiver for enrollment in grade 1;

4. Availability of space and staff.

The principal and teacher shall evaluate the student’s performance at the end of the first grading period to determine whether the stu-dent should continue in grade 1.

Additional grade. Ccriteria for acceleration may include:

1. Scores on readiness tests test(s) and/or achievement teststest(s) that may be administered by appropriate District personnel.

2. Recommendation of the kindergarten or preschool the student has attended.

3. Chronological age and observed social and emotional devel-opment of the student.

4. Other criteria deemed appropriate by the principal and Super-intendent.

Page 163: HISD Agenda 111011

Page 1 of 2

Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: PROPOSED REVISIONS TO BOARD POLICY EHDD(LOCAL), ALTERNATIVE METHODS FOR EARNING CREDIT: COLLEGE COURSE WORK/DUAL CREDIT — SECOND READING

As the district focuses on distance learning and alternative methods for earning credit, EHDD(LOCAL) was reviewed for inclusion of provisions on college-level courses available through the Texas Virtual School Network (TxVSN). Students may enroll in dual-credit courses through the TxVSN in accordance with the guidelines published by TxVSN and the provider. The district shall apply credit earned toward graduation requirements.

To update the Houston Independent School District (HISD) policy regarding college course work and dual credit, the following revisions to EHDD(LOCAL) are recommended:

Change the subject of the policy from EXTENDED INSTRUCTIONAL PROGRAMS to ALTERNATIVE METHODS FOR EARNING CREDIT in light of new options available for obtaining credit.

At PARTNERSHIP PROGRAMS, make stylistic changes and remove the list of the type of partnership programs that the district may enter into with a college or university as this material is included in EHDD(LEGAL).

At OTHER COLLEGE-LEVEL COURSES, make stylistic changes to the text onthe provisions allowing a student to earn college-level credit by completing a course at an accredited college or university that is not in a partnership program with the district.

Add the caption and a paragraph on the TEXAS VIRTUAL SCHOOL NETWORK dual courses and a reference to EHDE, which addresses distance learning.

The proposed changes are noted in the attached revised policy.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with HISD Core Initiative 3:

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Rigorous Instructional Standards and Supports.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM MODIFIES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy EHDD(LOCAL), Alternative Methods for EarningCredit: College Course Work/Dual Credit, on second reading, effective November 11, 2011.

Page 165: HISD Agenda 111011

Houston ISD 101912 ALTERNATIVE METHODS FOR EARNING CREDITEXTENDED INSTRUC-TIONAL PROGRAMS

EHDD

COLLEGE COURSE WORK/DUAL CREDIT (LOCAL)

DATE ISSUED: ADOPTED: 1 of 1UPDATE EHDD(LOCAL)-A

An eligible studentEligible students may enroll in a partnership pro-grams with a Texas colleges or universityuniversities in accordance with anthe agreement between the District and the college or uni-versity. These partnership programs may include:

1. Award of high school credit only.

2. Award of concurrent course credit at community colleges.

3. Award of dual credit at universities.

4. Tech-prep programs.

5. Remedial or developmental instruction to pass state-mandated assessments or the Texas Higher Education As-sessment (THEA) Test.

The District shall award Ccredit toward high school graduation for completed courses shall be earned in accordance with the agree-ment between the District regulations and guidelines.

According to District criteria and the college or university.

The District guidelines, students may award a studentbe awarded credit toward high school graduation for completing a college-level course atin an accredited college or university that is not in a part-nership program with the District. Award of credit shall be based on administrator approval in accordance with District guidelines.

According to guidelines established by the Texas Virtual School Network (TxVSN) and the course provider, the District may enroll a student in college-level courses through the TxVSN. When the student successfully completes a course, credit shall be applied toward graduation requirements. [See EHDE]

PARTNERSHIP PROGRAMS

OTHER COLLEGE-LEVEL COURSES

TEXAS VIRTUAL SCHOOL NETWORK

Attachment I-5

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Page 1 of 2

Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: PROPOSED DELETION OF BOARD POLICY EEJC(LOCAL),INDIVIDUALIZED LEARNING: CORRESPONDENCE COURSES,AND ESTABLISHMENT OF BOARD POLICY EHDE(LOCAL), ALTERNATIVE METHODS FOR EARNING CREDIT: DISTANCE LEARNING—SECOND READING

Board Policy code EEJC is no longer active; therefore, it is recommended that provisions on other distance learning, including correspondence courses, move tothe new policy code EHDE(LOCAL), which includes material on the Texas Virtual School Network (TxVSN). Provisions regarding TxVSN are addressed separately from provisions addressing other types of distance learning based on the specific legal requirements and obligations applicable to the TxVSN.

To update the Houston Independent School District (HISD) board policy EHDE(LOCAL), the following revisions are recommended:

Add a section on TEXAS VIRTUAL SCHOOL NETWORK that requires the superintendent or designee to establish separate procedures for students to enroll in TxVSN courses and include a statement that enrollment in TxVSN courses is not subject to any limitations the district may impose for other distance learning courses.

For added flexibility, remove the specific requirement to publish the district’s procedures in the student handbook, as these may be published online or in other materials.

In addition, the text on other distance learning has been broadened to reflect that distance learning may be used to earn credit in a subject or course, not just to receive graduation credit.

The proposed changes are noted in the attached revised policy.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with HISD Core Initiative 3:

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Rigorous Instructional Standards and Supports.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM ESTABLISHES, MODIFIES, AND DELETES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the proposed deletion of Board Policy EEJC(LOCAL), Individualized Learning: Correspondence Courses, and establishment of Board Policy EHDE(LOCAL), Alternative Methods for Earning Credit: Distance Learning, on second reading, effective November 11, 2011.

Page 168: HISD Agenda 111011

Houston ISD 101912 ALTERNATIVE METHODS FOR EARNING CREDITINDIVIDUALIZED LEARNING

EHDEEEJC

DISTANCE LEARNINGCORRESPONDENCE COURSES (LOCAL)

DATE ISSUED: 4/3/2000 ADOPTED: 1 of 1UPDATE 89LDU-18-00 EHDE(LOCAL)-AEEJC(LOCAL)-A1

The Superintendent or designee shall establish procedures for stu-dents to enroll in courses provided by and publish guidelines in the Texas Virtual School Network (TxVSN).

Enrollment in courses through the TxVSN shall not be subject to limitations the District may impose for other distance learning courses.

The Superintendent or designee shall establish proceduresstudent handbook governing the use of other distance learning courses, including correspondence courses, as a means of earning gradua-tion credit. Prior to enrollment in a subject or course. In order to receive credit,correspondence courses, a student shall obtain ap-proval frommake a written request to the principal or designee for approval to enroll in the course. If approval is not granted prior to enrollment in, the student shall not be awarded credit toward grad-uation.

Students in grades 9-12 shall be eligible to take correspondence courses and earn credit toward graduation.

A student may earn a maximum of two state-required credits through correspondence courses and may be enrolled in only one correspondence course. at a time.

The Superintendent or designee may waive limitations on an indi-vidual basis for extenuating circumstances.

TEXAS VIRTUAL SCHOOL NETWORK

PRIOR APPROVAL

OTHER DISTANCE LEARNING

ELIGIBILITY

LIMITATIONS

Attachment I-6

Page 169: HISD Agenda 111011

Page 1 of 2

Office of Superintendent of Schools Board of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: PROPOSED REVISIONS TO BOARD POLICY EI(LOCAL),ACADEMIC ACHIEVEMENT—SECOND READING

In accordance with the new State of Texas Assessments of Academic Readiness(STAAR) program, students entering ninth-grade in the 2011–2012 school year must achieve certain scores on the end-of-course assessments in order to graduate. Students in tenth-grade and above during the 2011–2012 school year must still pass exit-level TAKS tests to graduate. To accommodate both graduation requirements, this local policy requires updating. In addition, the policy was reviewed for provisions regarding students earning partial credit and requirements for districts that receive migrant education funds.

The following changes to EI(LOCAL) are recommended:

Replace the reference to exit-level testing requirements with state testing requirements at CERTIFICATE OF COURSEWORK COMPLETION.

Delete the statement that the student’s academic achievement record must indicate the date on which the certificate of coursework completion was issued. This statement is included in EI(LEGAL) and is not necessary to repeat in the local policy.

Add a caption and a paragraph at PARTIAL CREDIT that outlines the provision allowing a student to earn partial credit for receiving a passing grade in only one semester of a two-semester course.

Add a caption and a paragraph at WITHDRAWAL OR LATE ENROLLMENT to address provisions regarding migrant students who enroll after the first day of instruction or who withdraw early.

In anticipation of policy provisions on end-of-course assessments at EIA, add a cross reference to that policy.

Delete text at FOREIGN EXCHANGE STUDENT PROGRAM dating from 2000. If a foreign exchange student completes graduation requirements, he or she would be entitled to a diploma in accordance with state law and state board rules and to participate in commencement activities as provided at FMH(LOCAL).

Other changes in this policy are strictly editorial in nature.

The proposed changes are noted in the attached revised policy.

COST/FUNDING SOURCE(S): None

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STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM MODIFIES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy EI(LOCAL), Academic Achievement, on second reading, effective November 10, 2011.

Page 171: HISD Agenda 111011

Houston ISD 101912 ACADEMIC ACHIEVEMENT EI (LOCAL)

DATE ISSUED: 1 of 2 EI(LOCAL)-X

The District shall issue a certificate Certificates of coursework completion shall be issued to a studentsenior students who has successfully completed state and local credit requirements for graduation, but has failedwho fail to meet all applicable stateexit-level testing requirements. The student’s academic achievement record shall indicate the date on which the certificate was issued. [See EIF, FMH]

When a student earns a passing grade in only one semester of a two-semester course and the combined grade for the two semes-ters is lower than 70, the District shall award the student credit for the semester with the passing grade. The student shall be re-quired to retake only the semester in which he or she earned the failing grade.

A migrant or homeless student who enrolls after the first day of in-struction or who withdraws early shall be provided opportunities to achieve mastery of the essential knowledge and skills to meet course requirements. Teachers and counselors shall consider the student’s particular circumstances in determining appropriate op-portunities, which may include, but are not limited to:

1. Individualized work.

2. Tutorial sessions.

3. Testing to verify mastery of the essential knowledge and skills.

1.4. Early final examinations.

Note: For provisions addressing end-of-course assessments and course credit, see EIA.

Foreign exchange students enrolled under a J-1 visa in an officially approved exchange program shall be subject to the following pro-visions:

1. A student who completes the District’s graduation require-ments shall be granted an official diploma and shall be eligible to participate in all senior activities.

2. A student who does not meet graduation requirements shall be granted a certificate of achievement and shall be eligible to participate in all senior activities.

CERTIFICATECERTIFICATES OF COURSEWORK COMPLETION

PARTIAL CREDIT

WITHDRAWAL OR LATE ENROLLMENT

FOREIGN EXCHANGE STUDENT PROGRAM

Attachment I-7

Page 172: HISD Agenda 111011

Houston ISD 101912 ACADEMIC ACHIEVEMENT EI (LOCAL)

DATE ISSUED: ADOPTED: 2 of 2 EI(LOCAL)-X

District students who study overseas as exchange students in their senior year may transfer their credits back to the District and receive a diploma from their school.

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Page 1 of 2

Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: PROPOSED STAAR END-OF-COURSE ASSESSMENTS POLICY ADDITIONS TO BOARD POLICY EIA(LOCAL), ACADEMIC ACHIEVEMENT: GRADING/PROGRESS REPORTS TO PARENTS—SECOND READING

In accordance with educational requirements set forth by the 80th and 81st

Legislature, the Texas Education Agency (TEA), in collaboration with the Texas Higher Education Coordinating Board (THECB) and Texas educators, has developed a new and more rigorous assessment system that will provide the foundation for a new accountability system for Texas public education. State legislation phases out the current high school Texas Assessment of Knowledge and Skills (TAKS) assessments (ninth-grade through exit level) and replaces them with end-of-course (EOC) assessments beginning in the 2011–2012 school year.Students first enrolled in ninth-grade or below in the 2011–2012 school year will be required to take the STAAR EOC assessments as a part of their graduation requirement and will no longer take high school TAKS.

STAAR EOC assessments will be available for Algebra I, geometry, Algebra II, biology, chemistry, physics, English I, English II, English III, world geography, world history, and US history. When required by state law, a student’s score on the initial EOC assessment shall count for 15 percent of the student’s final grade for the course as reported on the student’s transcript.

The Houston Independent School District (HISD) Board Policy EIA (LOCAL) provides that the “Superintendent or designee shall ensure that each campus or instructional level develops guidelines for teachers to follow in determining grades for students. These guidelines shall ensure that grading reflects student achievement, and that a sufficient number of grades are taken to support the grade average assigned.”

To update the HISD policy regarding grading and end-of-course assessments, the following revisions to EIA(LOCAL) are recommended:

Add a new paragraph on end-of-course assessments Add a new paragraph on retakes Add a new paragraph on middle school students enrolled in high school courses Add a new paragraph on transfer students

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COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports.

THIS ITEM DOES REQUIRE CONSULTATION.

THIS ITEM MODIFIES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the proposed STAAR End-of-Course Assessments additions to Board Policy EIA(LOCAL), Academic Achievement: Grading/Progress Reports To Parents,for the 2011–2012 school year, on second reading, effective November 11, 2011.

Page 175: HISD Agenda 111011

Houston ISD101912

ACADEMIC ACHIEVEMENT EIAGRADING/PROGRESS REPORTS TO PARENTS (LOCAL)

DATE ISSUED: 1 of 2LDU EIA(LOCAL)-X

The District shall establish instructional objectives that relate to the essential knowledge and skills for grade-level subjects or courses. These objectives shall address the skills needed for successful performance in the next grade or next course in a sequence of courses.

Assignments, tests, projects, classroom activities, and other in-structional activities shall be designed so that the student’s perfor-mance indicates the level of mastery of the designated District ob-jectives. The student’s mastery level shall be a major factor in determining the grade for a subject or course.

The District grading policy shall include the following provisions:

1. A classroom teacher shall be required to assign a grade that reflects the student's relative mastery of an assignment;

2. A classroom teacher shall not be required to assign a mini-mum grade for an assignment without regard to the student's quality of work; and

3. A student shall be allowed a reasonable opportunity to make up or redo a class assignment or examination for which the student received a failing grade.

The Superintendent or designee shall ensure that each campus or instructional level develops guidelines for teachers to follow in de-termining grades for students. These guidelines shall ensure that grading reflects student achievement and that a sufficient number of grades are taken to support the grade average assigned. Guidelines for grading shall be clearly communicated to students and parents.

As required by statute, students must take STAAR End of Course (EOC) assessments for courses in which they are enrolled as part of their graduation requirements. The end-of-course assessment will count for 15% of the final grade for the course that is reported on student transcripts. A student’s first performance on an EOC assessment will count as a semester assessment and will impact grade point average (GPA). The Admission, Review, and DismissalCommittee shall determine the type of assessment to be adminis-tered to students with disabilities.

Students will retake an EOC assessment until a minimum score is achieved and may retake an EOC at any time according to the test-ing schedule. In alignment with the District’s semester exam re-quirements, only the first administration of an EOC assessment will count toward the student’s GPA.

RELATION TO TEXAS ESSENTIAL KNOWLEDGE AND SKILLS (TEKS)

DISTRICT GRADING POLICY

GUIDELINES FOR GRADING

END-OF-COURSE ASSESSMENTS

RETAKES

Attachment I-8

Page 176: HISD Agenda 111011

Houston ISD101912

ACADEMIC ACHIEVEMENT EIAGRADING/PROGRESS REPORTS TO PARENTS (LOCAL)

DATE ISSUED: ADOPTED: 2 of 2LDU EIA(LOCAL)-X

Middle school students who take a course for high school credit must take the EOC exam related to the course. A middle school student taking an EOC course cannot be denied promotion on the basis of EOC performance.

Students transferring from home schools, out-of-district schools, and out-of-state or other national school systems must take the EOC assessments for the course in which they are enrolled and meet the required cumulative core content scores appropriate for the number of courses taken.

Teachers shall send out written notice to parents of a student’s per-formance in each class or subject as specified in the Elementary School Guidelines and Secondary School Guidelines for the cur-rent year.

Teachers shall have conferences with parents as appropriate. Conferences may be scheduled at the request of a teacher or par-ent.

Students found to have engaged in academic dishonesty shall be subject to grade penalties on assignments or tests and disciplinary penalties in accordance with the Student Code of Conduct. Aca-demic dishonesty includes cheating or copying the work of another student, plagiarism, and unauthorized communication between students during an examination. The determination that a student has engaged in academic dishonesty shall be based on the judg-ment of the classroom teacher or another supervising professional employee, taking into consideration written materials, observation, or information from students.

MIDDLE SCHOOL STUDENTS ENROLLED IN HIGH SCHOOL COURSES

TRANSFER STUDENTS

WRITTEN NOTICE TO PARENTS

ACADEMIC DISHONESTY

Page 177: HISD Agenda 111011

Page 1 of 2

Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: PROPOSED REVISIONS TO BOARD POLICY FD(LOCAL), ADMISSIONS—SECOND READING

The administration reviewed board policy FD(LOCAL) as a result of changes in Family Code 34 regarding minors living apart from their parents, legal guardians, or other persons with lawful control. The recommendations include who must provideevidence upon enrollment of a student whose prior schooling was outside the district, who must present a signed request stating the reason for a student’s withdrawal, and when the district will grant credit for nonaccredited school courses.

To update the Houston Independent School District (HISD) policy regarding admissions, the following revisions to FD(LOCAL) are recommended:

Move the text at ADMISSION OF UNDERAGE CHILDREN, which addressesacceleration of students to first-grade, to policy EHDC(LOCAL) under KINDERGARTEN ACCELERATION. The description of an underage student is already provided in FD(LEGAL) as a student who is younger than five years old and wishing to be admitted to the district. See proposed revisions to EHDC in this agenda.

Clarify the age range for the district’s dropout recovery program at PERSONS AGE 21 AND OVER.

Include minor editorial changes to simplify text at REGISTRATION FORMS. Move text regarding designation of persons standing in parental relation, minor

living apart, and residency review to page 3 under the new caption titled MINOR LIVING APART. The text has been modified for coherency.

Include a margin note for PROOF OF RESIDENCY provisions and place these provisions and those at VERIFICATION OF RESIDENCE INFORMATION directly after the text describing registration.

Move the definition of SUBSTANTIAL CARE from “EXCEPTIONS” underverification of residence information to NONRESIDENT STUDENT IN GRANDPARENT’S AFTER-SCHOOL CARE since inclusion of the definition is more appropriately grouped with these provisions.

Reorganize and update text at MINOR LIVING APART. As provided in Chapter 34 of the Family Code, the provision now permits a student’s parent, guardian, or other person having lawful control of the student to present an authorization agreement when enrolling in the district as an alternative to the required power of

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attorney. The superintendent continues to have authority to grant exceptions to this requirement based on the individual student’s circumstances.

Since the reasons a student could be denied admission for MISCONDUCT are provided in the law, remove those reasons from this local policy and, instead, reference the appropriate statute.

At PLACEMENT, under ACCREDITED SCHOOLS, revise the text since the parent rather than the student has the obligation to provide evidence of prior schooling outside the district when a student enrolls after attending an accredited school.

Text at TRANSFER CREDIT has been revised to clarify that the district will validate courses taken by students at nonaccredited schools before the district grants credit.

At WITHDRAWAL, text is revised because the parent rather than the student must present the signed request stating the reason for withdrawal.

Edit the policy throughout for clarity and cohesiveness.

The proposed changes are noted in the attached revised policy.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with HISD Core Initiative 3: Rigorous Instructional Standards and Supports.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM MODIFIES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy FD(LOCAL), Admissions, on second reading, effective November 11, 2011.

Page 179: HISD Agenda 111011

Houston ISD 101912 ADMISSIONS FD (LOCAL)

DATE ISSUED: ADOPTED: 1 of 5LDU FD(LOCAL)-X

Students who will be five years of age as of September 1, who have satisfactorily completed one year in a kindergarten instruc-tional program, and who apply for assignment to grade 1, may be admitted based on:

1. A written recommendation from the kindergarten program di-rector;

2. A joint request made by the parent, teacher, and principal, as well as the teacher’s anecdotal records of the student’s class-room performance, both social and academic;

3. Submission by the parent to the teacher and the principal of a signed form requesting an age waiver for enrollment in first grade; and

4. Availability of space and staff.

The principal and teacher shall evaluate the student’s performance at the end of the first grading period to determine whether the stu-dent should continue in the first grade.

An approved dropout recovery program in the District shall admit a person who is at least 21 and underyounger than 26 years of age for the purpose of completing the requirements for a high school diploma provided that:

1. The student is a District resident;

2. The student may reasonablereasonably be expected to com-plete all requirements for high school graduation prior to his or her 26th birthday; and

3. Space is available in the program.

Before a minor student may be officially be admitted to District schools, appropriate registration forms shall be completed and signed by the student’s parent, legal guardian, or other person hav-ing lawful control. Students who have reached age 18 or over shall shall annually complete and sign registration forms. A student who has reached age 18 shall be permitted to complete and sign these forms themselves.

A minor student residing in the District whose parent or guardian does not reside in the District shall present a Power of Attorney as-signing responsibility for the student in all school-related matters to an adult resident of the District. However, a student shall not be denied admission when the Superintendent or designee deter-mines that the student’s circumstances preclude compliance with this requirement. [See FD(EXHIBIT)-A, D, and E]

ADMISSION OF UNDERAGE CHILDREN

PERSONS AGE 21 AND OVER

REGISTRATION FORMS

DESIGNATION OF PERSON STANDING IN PARENTAL RELATION

Attachment I-9

Page 180: HISD Agenda 111011

Houston ISD 101912 ADMISSIONS FD (LOCAL)

DATE ISSUED: ADOPTED: 2 of 5LDU FD(LOCAL)-X

A minor student whose parent, guardian, or other person with law-ful control under a court order does not reside in the District and who has established a separate residence in the District, shall not be admitted if there is documentation stating that:

1. The student is on probation or conditional release for delin-quent conduct or conduct indicating a need for supervision; or

2. The student is on probation or conditional release following conviction for a criminal offense.

The Superintendent shall determine whether a minor student resid-ing in the District separate and apart from a parent, guardian, or other person having lawful control is present in the District for the primary purpose of participating in extracurricular activities.

At the time of registration, the parent, guardian, or other person having lawful control of the student under order of a court order must present proof of residence in the District in the form of one or more of the following:

1. A recently paid rent receipt.

2. A current lease agreement.

3. The most recent tax receipt indicating home ownership.

4. A current utility bill indicating the address and the adult’s name.

For a student living separate and apart from his or her parent, guardian, or other person having lawful control under order of a court order, the adult District resident with whom the student re-sides must provide proof of residence in the same manner as a parentdescribed in this policy.

For a nonresident student whose resident grandparent provides a substantial amount of after-school care, the grandparent must pro-vide proof of residence in the same manner as a parent.

District staff in charge of enrollment procedures may require addi-tional documentation when a student’s residence status is in ques-tion. The Superintendent or designee may verify a student’s resi-dence information by:

1. Requiring additional mail addressed to the person enrolling the student;

2. Visually inspecting the residence for evidence that the student indeed lives there; or

3. Applying the criteria outlined in the UIL Constitution and Con-test Rules.

MINOR LIVING APART

RESIDENCY REVIEW

PROOF OF RESIDENCY

VERIFICATION OF RESIDENCE INFORMATION

Page 181: HISD Agenda 111011

Houston ISD 101912 ADMISSIONS FD (LOCAL)

DATE ISSUED: ADOPTED: 3 of 5LDU FD(LOCAL)-X

Proof of a student’s residency willshall be waived in either of the following circumstances:

1. Whenwhen the student is homeless as defined by law.

2. When the student is a nonresident for whom a resident grand-parent provides a substantial amount of after-school care. As approved by the Board, a substantial amount of after-school care consists of at least:

a. Two hours after the regular school day, and

b. Four days during the regular school week.

3. The age of the student and any special needs or circumstances will also be considered. The student may continue in enroll-ment as long as the grandparent provides this level of care.

A minor student residing in the District but whose parent, guardian, or other person having lawful control under a court order does not reside in the District shall present a power of attorney or an autho-rization agreement as provided in Chapter 34 of the Family Code assigning responsibility for the student in all school-related matters to an adult resident of the District.

A minor student living apart who has engaged in misconduct that results in any of the consequences found in Education Code 25.001(d) shall not be permitted to attend a District school.

Based on an individual student’s circumstance, the Superintendent shall have authority to grant exceptions to the requirement for a power of attorney or authorization agreement and to the exclusion for misconduct. [See FD(EXHIBIT), Exhibits A, D, and E.]

The Superintendent shall determine whether a minor student living apart is present in the District for the primary purpose of participat-ing in extracurricular activities.

The parent and grandparent of a nonresident student requesting admission under Education Code 25.001(b)(9) shall provide to the Superintendent the required information on the grandparent’s resi-dency and complete a form provided by the District describing the extent of after-school care to be provided by the grandparent.

The Superintendent or designee shall have authority to approve or deny such admissions requests in accordance with criteria ap-proved by the Board. this policy.

For purposes of this policy, a substantial amount of after-school care shall consist of at least:

1. Two hours after the regular school day; and

EXCEPTIONS

HOMELESS

SUBSTANTIAL CARE

MINOR LIVING APART

PERSON STANDING IN PARENTAL RELATION

MISCONDUCT

EXCEPTIONS

EXTRACURRICULAR ACTIVITIES

NONRESIDENT STUDENT IN GRANDPARENT’S AFTER-SCHOOL CARE

SUBSTANTIAL AFTER-SCHOOL CARE

Page 182: HISD Agenda 111011

Houston ISD 101912 ADMISSIONS FD (LOCAL)

DATE ISSUED: ADOPTED: 4 of 5LDU FD(LOCAL)-X

2. Four days during the regular school week.

The age of the student and any special needs or circumstances shall also be considered. The student may continue in enrollment as long as the grandparent provides this level of care.

Students enteringThe parent, guardian, or other person having law-ful control of a student enrolling in a District school from an accre-dited public, private, or parochial schools after grade 1 shall pro-vide evidence of the prior schooling outside the District. TheyThe student shall be placed initially at the grade level reached else-where, pending observation by the classroom teacher, guidance personnel, and the principal. On the basis of these observations and results of tests that may be administered by appropriate Dis-trict personnel, the principal shall determine the final grade place-ment.

For the purposes of this policy, “accredited” shall be defined as ac-creditation by TEA, an equivalent agency from another state, or an accrediting association recognized by the Commissioner of Educa-tion.

Students enteringA student enrolling in a District school from a nonaccredited public, private, or parochial schools, including ho-meschoolsa homeschool, shall be placed initially at the discretion of the principal, pending observation by classroom teachers, guid-ance personnel, and the principal. Criteria for placement may in-clude: :

1. Scores on achievement tests, which may be administered by appropriate District personnel.

2. Recommendation of the sending school.

3. Prior academic record.

4. Chronological age and social and emotional development of the student.

5. Other criteria deemed appropriate by the principal.

The Before granting course credit, the District shall validate high school credit for courses of transfer students from, by testing or other evidence, that any course taken by a student at a nonaccre-dited public, private, or parochial schools by testing or by other evi-dence that the courses meetschool meets State Board require-ments and standards. . [See EHDB]

StudentsA student from a foreign countriescountry whose tran-scripts cannot be accurately evaluated or for whom no transcripts can be obtained shall be referred immediately for grade placement testing to determine in which grade level they shouldhe or she shall

PLACEMENT

ACCREDITED SCHOOLS

NONACCREDITED SCHOOLS

TRANSFER CREDIT

FOREIGN STUDENTS

Page 183: HISD Agenda 111011

Houston ISD 101912 ADMISSIONS FD (LOCAL)

DATE ISSUED: ADOPTED: 5 of 5LDU FD(LOCAL)-X

be enrolled. The students may be put in assigned to the grade level where they claim to belonghe or she has requested until theirthe student’s test results are available.

Minor students may withdraw from school by presenting a request signed by the students’A parent or guardian and wishing to with-draw a minor student shall present a signed request stating the reason for the withdrawal. StudentsA student who is 18 or older may request withdrawal without a parent’s or guardian’s signature.

[For District withdrawal of students no longer in attendance, see FEA(LOCAL)]

WITHDRAWAL

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: DELETION OF BOARD POLICY FDD(LOCAL), ADMISSIONS: SCHOOL SAFETY TRANSFERS, AND ESTABLISHMENT OF NEW BOARD POLICY FDE(LOCAL), ADMISSIONS: SCHOOL SAFETY TRANSFERS—SECOND READING

Board Policy code FDD will now be reserved for information regarding military dependents; therefore, provisions on School Safety Transfers have been moved from FDD(LOCAL) to new policy code FDE(LOCAL). The recommended policy language includes more detailed provisions on persistently dangerous schools and victims of violent criminal offense. The Texas Education Agency’s Guidance on the School Safety Choice Option was revised to include aggravated robbery as one of the violent criminal offenses for which a student who is a victim must be offered a transfer.

Recommended updates to the subject matter in new policy code FDE(LOCAL)include:

Move the information on SAFE SCHOOLS DATA to the beginning of the policy and modify the information to include aggravated robbery as one of the violent criminal offenses for which the superintendent of schools or designee must collect and maintain data.

Add the provision to SCHOOL SAFETY TRANSFERS that a student may be offered a transfer to a safe public or charter school within the district or anoptional transfer agreement with another school district, as appropriate.

Expand the provisions for safety transfers FROM A PERSISTENTLY DANGEROUS SCHOOL and FOR A VICTIM OF A VIOLENT CRIMINAL OFFENSE to include parent notification, application process, and records retention.

Add a paragraph on ADDITIONAL TRANSFERS OPTIONS to address those circumstances described by Texas Education Code §25.0341.

The proposed changes are noted in the attached new policy.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

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ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and HISD Goal 3: Provide a Safe Environment and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM ESTABLISHES, MODIFIES, AND DELETES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the deletion of board policy FDD(LOCAL), Admissions: School Safety Transfers, and the establishment of new board policy FDE(LOCAL),Admissions: School Safety Transfers, on second reading, effective November 11, 2011.

Page 186: HISD Agenda 111011

Houston ISD 101912 ADMISSIONS FDDFDESCHOOL SAFETY TRANSFERS (LOCAL)

DATE ISSUED: 1 of 3LDU FDDFDE(LOCAL)-XA

A student’s request for a transfer to attend a safe public school in the District shall be granted if the student:

Attends school at a campus identified by TEA as persistently dangerous; or

Was a victim of a violent criminal offense while in school or on the grounds of the school the student attends.

The Superintendent or designee shall ensure that the District com-plies with TEA guidelines for the collection and maintenance of da-ta regarding:[See FDA, FDB, and FOD]

A student or parent may make a request to the Superintendent or designee for a transfer on this basis within 30 calendar days after:

Notice is provided that the student’s assigned campus has been identified as persistently dangerous; or

1. Mandatory expellable offenses committed at school or at a school-related or school-sponsored activity, on or off school property [see FOD], and

2. The Any student who becomes a victim at school of one of the following violent criminal offenses, as defined by the Pen-al Code, while in or on the grounds of the school the student attends:

a. Attempted murder;

b. Indecency with a child;

c. Aggravated kidnapping;

d. Assault resulting in bodily injury or aggravated assault; or

e. Sexual assault or aggravated sexual assault.; or

f. Aggravated robbery.

The District shall respond to the transfer request within ten school days.

A transfer shall be approved and renewed under this policy so long as:

In the case of a transfer from a persistently dangerous cam-pus, the campus from which the student transfers meets the criteria for that designation; or

In the case of a transfer for The parent of a student who becomes a victim of a violent criminal offense, as described above or who is

SAFE SCHOOLS DATA

TRANSFER REQUESTS

SCHOOL SAFETY TRANSFERS

DURATION OF TRANSFER

Attachment I-10

Page 187: HISD Agenda 111011

Houston ISD 101912 ADMISSIONS FDDFDESCHOOL SAFETY TRANSFERS (LOCAL)

DATE ISSUED: 2 of 3LDU FDDFDE(LOCAL)-XA

assigned to a campus identified by TEA as persistently dangerous shall be offered a transfer to a safe public or charter school within the District.

For each transfer requested, the District shall explore transfer op-tions, as appropriate. Options may include a transfer agreement with another school district.

The parent of a student attending a school identified as persistently dangerous shall be provided notification of his or her right to re-quest a transfer. Notification shall occur at least 14 days prior to the start of the school year or, for a student enrolling subsequently, upon the student’s enrollment.

The parent must submit to the Superintendent or designee an ap-plication for transfer. The Superintendent or designee shall com-plete the transfer prior to the beginning of the school year, if appli-cable, or within 14 calendar days of the request for a subsequently enrolling student.

Any transfer arranged for a student from a campus identified by TEA as persistently dangerous shall be renewed so long as the campus from which the student transferred retains that designa-tion.

The District shall maintain, in accordance with the District’s record retention schedule, documentation of notification to parents of the transfer option, transfer applications submitted, and action taken.

Within 14 calendar days after a violent criminal offense de-scribed above occurs in or on the grounds of the school the stu-dent attends, the District shall notify the parent of a student who is a victim of the offense of the parent’s right to request a transfer. The parent must submit to the Superintendent or designee an ap-plication for transfer. The Superintendent or designee shall ap-prove or disapprove the request within 14 calendar days of its submission.

Any transfer arranged for a student who was a victim of a violent crime as described above shall be renewed so long as the threat to the student exists at the campus to which the student would typi-cally be assigned.

The Superintendent or designee shall ensure that the District com-plies with TEA guidelines for the collection and maintenance of da-ta regarding:

Mandatory expellable offenses committed at school or at a school-related or school-sponsored activity, on or off school property [see FOD]; and

FROM A PERSISTENTLY DANGEROUS SCHOOL

FOR A VICTIM OF A VIOLENT CRIMINAL OFFENSE

SAFE SCHOOLS DATA

Page 188: HISD Agenda 111011

Houston ISD 101912 ADMISSIONS FDDFDESCHOOL SAFETY TRANSFERS (LOCAL)

DATE ISSUED: ADOPTED: 3 of 3LDU FDDFDE(LOCAL)-XA

Victims of certain violent criminal offenses at school.

For each offense, the District shall maintain for at least five years documentation of the nature and date of the offense, notification to the parent of the transfer option, transfer applications submitted, action taken, and other relevant information regarding the offense.

In circumstances described by Education Code 25.0341, a parent of a student who has been the victim of a sexual assault, regard-less of whether the offense occurred on or off school property, may request a transfer of the parent’s child or the student assailant from the same campus. [See also FDA and FDB]

ADDITIONAL TRANSFER OPTIONS

Page 189: HISD Agenda 111011

Office of Superintendent of Schools Board of Education Meeting of November 10, 2011

Office of Academic ServicesAlicia H. Thomas, Deputy Chief Academic Officer

SUBJECT: PROPOSED REVISIONS TO BOARD POLICY FMH(LOCAL),STUDENT ACTIVITIES: COMMENCEMENT—SECOND READING

In accordance with the new State of Texas Assessments of Academic Readiness (STAAR) program, students entering ninth-grade in the 2011–2012 school year mustachieve certain scores on the end-of-course assessments in order to graduate. Students in tenth-grade and above during the 2011–2012 school year must still pass exit-level TAKS tests to graduate. To accommodate both graduation requirements, the following changes to FMH are recommended:

Replace the reference to exit-level testing with state testing. Other changes to the text are editorial in nature.

The proposed changes are noted in the attached revised policy.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports.

THIS ITEM DOES REQUIRE CONSULTATION.

THIS ITEM ESTABLISHES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy FMH(LOCAL), Student Activities: Commencement,on second reading, effective November 11, 2011.

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Page 190: HISD Agenda 111011

Houston ISD 101912 STUDENT ACTIVITIES FMHCOMMENCEMENT (LOCAL)

DATE ISSUED: ADOPTED: 1 of 1 FMH(LOCAL)-X

A studentStudents who hashave satisfactorily completed all high school coursework requirements for graduation but haswho failed to meet applicablepass the state testing requirementsexit-level as-sessments shall not be allowed to participate in commencement activities and ceremonies. [See EI, EIF]

COMMENCEMENT EXERCISES

Attachment I-11

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Office of Superintendent of SchoolsBoard of Education Meeting of November 10, 2011

Office of Legal ServicesElneita Hutchins-Taylor, General Counsel

SUBJECT: PROPOSED REVISIONS TO BOARD POLICY DH(LOCAL),EMPLOYEE STANDARDS OF CONDUCT—FIRST READING

The Houston Independent School District (HISD) recommends that board policy DH(LOCAL) be revised to include standards for reviewing current employees during the annual criminal history review process.

To update the HISD policy, the following revisions to DH(LOCAL) are recommended:

At DISCRIMINATION, HARASSMENT, OR ABUSE, add language to include additional discriminatory remarks and/or epithets not to be used by district employees.

At ANNUAL CRIMINAL HISTORY RECORDS CHECK, add language to allow review committee’s ability to conduct a criminal background check for all active personnel prior to any promotion or transfer within the district; and, use the same standards for reviewing employees as for applicants, pursuant to proposed DC(Regulation 16), as previously existed in policy prior to conversion to Texas Association of School Boards.

At RESPONSIBILITY TO REPORT CHARGES, add language regarding reassignment pending final disposition of criminal charges.

The proposed changes are noted in the attached revised policy.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and aligns with Core Initiative 5: Culture of Trust through Action.

THIS ITEM REQUIRES CONSULTATION.

THIS ITEM MODIFIES BOARD POLICY.

WITHDRAWN11/07/11

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RECOMMENDED: That the Board of Education accept the proposed revisions to Board Policy DH(LOCAL), Employee Standards of Conduct, on first reading.

Page 193: HISD Agenda 111011

Houston ISD 101912 EMPLOYEE STANDARDS OF CONDUCT DH (LOCAL)

DATE ISSUED: 6/14/2010 ADOPTED: 1 of 5LDU 2010.07 DH(LOCAL)-X

For purposes of defining prohibited conduct, the following shall ap-ply:

• “Immorality” is conduct that the Board determines is not in conformity with the accepted principles of right and wrong be-havior or that the Board determines is contrary to the moral standards that are accepted within the District.

• “Moral turpitude” is an act of baseness, vileness, or depravity in the private or social duties that a person owes another member of society in general and that is contrary to the ac-cepted rule of right and duty between persons. Examples in-clude but shall not be limited to: theft, attempted theft, swin-dling, forgery, indecency with a minor, prostitution, and the like.

• “Workplace” is defined as the site for performance of work done in connection with all assignments or duties of one’s employment with the District. This includes any District build-ing or premise; any District-owned or District-approved ve-hicle, including any vehicle used to transport students to and from school or school activities; off school property during any school-sponsored or school-approved activity, event, or func-tion, such as a field trip or athletic event where students are under the jurisdiction of the District.

Employees shall be courteous to one another and the public, work-ing together in a cooperative spirit to serve the best interests of the District. All District employees shall be expected to adhere to the standards of conduct set out in the Code of Ethics and Standard Practices for Texas Educators. [See DH(EXHIBIT)]

Employees wishing to express concern, complaints, or criticism shall do so through appropriate channels. [See DGBA(LOCAL)]

In the case of E-Rate matters, refer to governance provided at CAA.

Every employee shall be responsible for:

1. Arriving at work on time every day and following attendance procedures;

2. Satisfactorily completing the duties as specified by the job de-scription and/or contract, if any;

3. Relating to colleagues and supervisors with respect, courtesy, and in a professional manner;

4. Spending the workday on work-related activities to the exclu-sion of personal business;

DEFINITIONS

GENERAL GUIDELINES

E-RATE MATTERS

EMPLOYEE RESPONSIBILITIES

Attachment I-12WITHDRAWN 11/07/11

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Houston ISD 101912 EMPLOYEE STANDARDS OF CONDUCT DH (LOCAL)

DATE ISSUED: 6/14/2010 ADOPTED: 2 of 5LDU 2010.07 DH(LOCAL)-X

5. Dressing in a manner that is appropriate for the job assign-ment and that reflects positively on the District, and that in-cludes the use of all issued safety equipment;

6. Recognizing that employment with the District is not guaran-teed, but is dependent on employee performance, budget, and need;

7. Following the established rules of behavior for the District and society in general as defined by local, state, and federal laws;

8. Conducting their duties in a safe manner, following the Dis-trict’s general safety policies and department rules regarding proper use of approved safety equipment and apparel; and

9. Following the directives of the supervisor.

Employees shall comply with the standards of conduct set out in this policy and with any other policies, regulations, and guidelines that impose duties, requirements, or standards attendant to their status as District employees. Violation of any policies, regulations, or guidelines may result in disciplinary action, including termination of employment. [See DCD and DF series]

District employees shall work, supervise others, or be supervised in a work environment free of discrimination, harassment, and abuse. Accordingly, the use of discriminatory remarks and/or epi-thets regarding an employee’s race, sex, age, color, disability, reli-gion, ancestry, handicap or disability, marital status, veteran status, political affiliation, sexual orientation, gender identity, and/or gender expression, or national origin shall not be permitted. Employees shall not engage in prohibited harassment, including sexual ha-rassment, of:

1. Other employees, as defined at DHB.

2. Students, as defined at DHC. [See FFG regarding child abuse and neglect]

While acting in the course of their employment, employees shall not engage in prohibited harassment, including sexual harassment, of other persons, including Board members, vendors, contractors, volunteers, or parents.

Employees shall not form romantic or other inappropriate social relationships with students. Any sexual relationship between a student and a District employee is always prohibited, even if con-sensual. [See DHC and FFH]

VIOLATIONS OF STANDARDS OF CONDUCT

DISCRIMINATION, HARASSMENT, OR ABUSE

RELATIONSHIPS WITH STUDENTS

SAFETY REQUIREMENTS

Page 195: HISD Agenda 111011

Houston ISD 101912 EMPLOYEE STANDARDS OF CONDUCT DH (LOCAL)

DATE ISSUED: 6/14/2010 ADOPTED: 3 of 5LDU 2010.07 DH(LOCAL)-X

All employees shall adhere to District safety rules and regulations and shall report unsafe conditions or practices to the appropriate supervisor.

District employees are prohibited from possessing or using any of the weapons defined in Section 46.05 of the Penal Code [see FNCG(LEGAL)] while on District property, while working in the scope of assigned duties, or while attending District-sponsored ac-tivities. Any exceptions to this provision shall be specifically autho-rized by the Superintendent or designee.

Employees shall not use tobacco products in District buildings, in District vehicles, nor in the presence of students at school or at school-related activities. [See DH and GKA(LEGAL)]

A copy of this policy, the purpose of which is to eliminate alcohol and drug abuse from the workplace, shall be provided each em-ployee at the beginning of each year or upon employment.

Employees shall not unlawfully manufacture, distribute, dispense, possess, use, or be under the influence of any of the following substances during working hours while at school or at school-related activities during or outside of usual working hours:

1. Any controlled substance or dangerous drug as defined by law, including but not limited to marijuana, any narcotic drug, hallucinogen, stimulant, depressant, amphetamine, or barbitu-rate.

2. Alcohol or any alcoholic beverage.

3. Any abusable glue, aerosol paint, or any other chemical sub-stance for inhalation.

4. Any other intoxicant, or mood-changing, mind-altering, or be-havior-altering drugs.

An employee need not be legally intoxicated to be considered “un-der the influence” of a controlled substance.

An employee who uses a drug authorized by a licensed physician through a prescription specifically for that employee’s use shall not be considered to have violated this policy.

Each employee shall be given a copy of the District’s notice regard-ing drug-free schools. [See DI(EXHIBIT)] All employees are sub-ject to reasonable suspicion testing for alcohol and/or drug use. [See DHE(LOCAL)]

An employee who tests positive for prohibited drugs and/or alcohol shall be subject to termination, except where an employee volunta-

WEAPONS PROHIBITION

TOBACCO USE

ALCOHOL AND DRUGS

EXCEPTION

NOTICE

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DATE ISSUED: 6/14/2010 ADOPTED: 4 of 5LDU 2010.07 DH(LOCAL)-X

rily admits to alcohol or illegal drug use and commences counsel-ing or rehabilitation prior to an event that leads to the initiation of any alcohol or drug testing; such an employee must thereafter re-frain from using alcohol and/or illegal drugs. [See also DI(EXHIBIT) for Drug-Free Workplace Requirements and DHE(LOCAL) for alcohol and drug testing]

A District employee shall not bring his or her own relative, personal aide, or hired helper to assist the employee in the performance of duties on District premises or at school-sponsored activities without prior approval of the principal/work location supervisor and/or Hu-man Resources Department. [See also DC(LOCAL) and GKG(LOCAL)]

The dress and grooming of District employees shall be clean, neat, in a manner appropriate for their assignments, and in accordance with any additional standards established by their supervisors and approved by the Superintendent.

The District prohibits loans made by one employee to another with the intent of collecting interest.

A criminal background check shall be conducted on all active per-sonnel annually and prior to any promotion or transfer within the District. Employees shall disclose a prior record when requested to do so at the time of employment. Failure to do so would result in termination of employment.

A review committee will assess the records of employees found to have criminal records that may bar them from continued employ-ment in the District. The committee shall use the same standards for reviewing employees as for applicants as set out in DC (Regu-lation 16).

Employees are required to notify the District within 30 days should they be charged with, convicted of, granted deferred adjudication, or enter a plea of nolo contendere to any felony or any misdemea-nor involving moral turpitude. This notification must be made in writing to the custodian of records in the Human Resources De-partment. Failure to do so could result in termination of employ-ment.

Reassignment. An employee is subject to being temporarily reas-signed when the district becomes aware of any pending charges, previous conviction, or deferred adjudications. A determination re-garding what action, if any, to take will be made after the final dis-position of pending charges or, in the case of a conviction or de-ferred adjudication, after a recommendation is made to the Senior

UNAUTHORIZED PERSONS ON DISTRICT PREMISES

DRESS AND GROOMING

MONEY LENDING

ANNUAL CRIMINAL HISTORY RECORD CHECK

RESPONSIBILITY TO REPORT CHARGES

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DATE ISSUED: 6/14/2010 ADOPTED: 5 of 5LDU 2010.07 DH(LOCAL)-X

General Manager, Human Resources Operations, by the Criminal History Review Committee. The decision to reassign an employee will be made by the appropriate direct report to the Superintendent of Schools or designee. In the case of an employee, final disposi-tion of pending charges means a conviction or granting of deferred adjudication or dismissal of the charges. Completion of probation or other sentencing is not required for a final disposition in the case of an employee.

In its Declaration of Beliefs and Visions, the Board expressed its strong confidence in and appreciation for District personnel. The Board desires to provide a uniform system that adequately ad-dresses the needs and concerns of all District employees. The Board therefore encourages employees and others connected with the District to bring forward reports in the form of complaints, com-ments, and suggestions in order to maintain effective and efficient operations, free of disruptions that detract from the District’s main objective of educating children.

This policy applies not only to District employees, but is also avail-able to parents, students, patrons of the District, and the general public.

The Board recognizes that there are existing resources through which reports can be made and resolved. These resources include the Employee Hotline, the Employee Assistance Program, the Equal Employment Opportunity, Professional Standards, District Police, and Internal Affairs Departments, as well as other appropri-ate law enforcement authorities. The Board has designated the chief of staff for business services as the clearinghouse for all re-ports of wrongdoing and for the coordination of resolutions.

The First Amendment of the United States Constitution prohibits the government from creating law that abridges the freedom of speech. Under Article 1, Section 8 of the Texas Constitution, every person shall be at liberty to speak, write, or publish his or her opi-nions on any subject, being responsible for the abuse of that privi-lege; and no law shall ever pass curtailing the liberty of speech. This policy is not intended to abrogate any individual’s state and federal constitutional right to free speech on matters of public con-cern or to inhibit an employee’s right to participate in political affairs in the employee’s community, state, or nation as provided under Education Code 21.407(b). These rights must be exercised res-ponsibly and within the context of the District’s right to maintain and secure an effective and efficient workplace and school operations free of disruptions that detract from the District’s objective of edu-cating children.

REPORTS OF MISCONDUCT

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NEW11/07/11

Page 1 of 2 I-13

Office of Board of Education Board of Education Meeting of November 10, 2011

Michele Pola, Chief of Staff

SUBJECT: REVISIONS TO BOARD POLICY EGA(LOCAL), CURRICULUM DEVELOPMENT: INNOVATIVE AND MAGNET PROGRAMS—FIRSTREADING

EGA(LOCAL) was reviewed to update local policy regarding the Houston Independent School District’s (HISD) magnet programs, including the student application, selection and admission process, magnet program funding, and measures of success and accountability. After extensive review and consideration ofcommunity, parent, and school input, the following revisions to EGA arerecommended:

Expand background and revise characteristics of magnet programs at MAGNET PROGRAMS AND SCHOOLS.

Revise descriptions regarding magnet PROGRAM CHARACTERISTICS. Include language to address the basis of admissions at STUDENT

APPLICATION, SELECTION, AND ADMISSION PROCESS. Add information on allocation of resources at FUNDING. Add language to address process at ESTABLISHING A MAGNET PROGRAM

and MODIFYING AN EXISTING MAGNET PROGRAM. Add language to provide a monitoring framework at MEASURES OF SUCCESS

AND ACCOUNTABILITY including districtwide accountability standards, college and career readiness, and desirability through high number of applications.

Add a glossary of terms and reference to U.S. Department of Education, Office of Innovation and Improvement.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 6:Create a Positive District Culture and is aligned with Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM MODIFIES BOARD POLICY.

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RECOMMENDED: That the Board of Education accept the proposed revisions toBoard Policy EGA(LOCAL), Curriculum Development: Innovative and Magnet Programs, on first reading.

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DATE ISSUED: 5/1/2000 1 of 5LDU-18-00 EGA(LOCAL)-X

The District’s Magnet Program is a system of educational choices developed to serve students with specialized interests, talents, and needs.

The following characteristics serve as the underlying framework of the Magnet Program:

1. Each magnet program offers an enriched curriculum designed around a specialized theme that meets students’ interests, talents, and needs and has relevance in today’s society;

2. Each magnet program strives to provide an ethnically diverse student body so that students gain the experience needed to live in a multicultural society;

3. Each magnet program accepts, within its enrollment goal, students who have a strong interest in its magnet theme and who have met the selection criteria appropriate to the pro-gram;

4. Each magnet program strives to increase student access to the program through the District’s awareness activities, trans-fer procedures, and transportation policies; and

5. Each magnet program actively encourages parent, communi-ty, and business involvement.

The Houston Independent School District (HISD) will provide inno-vative and engaging programs to attract, retain and empower stu-dents in a rich academic environment. Directly aligned with the Board’s Beliefs and Visions, HISD’s magnet schools embody the mandates for change on school choice, decentralization, school empowerment, and meaningful engagement.

The District’s magnet program was created in response to a court order to desegregate in 1975. In 1980, HISD was declared a unita-ry school district by the state of Texas in large part because of HISD’s extensive magnet program. In 2004, HISD magnets were recognized by the US Department of Education as going “beyond desegregation.” While student diversity remains a core belief and is desirable and sought, the District must also offer “quality programs that will engage students in the learning process leading to higher achievement.”

The magnet program in HISD offers students a portfolio of K-12 engaging, academically rigorous and theme-based choices. The program seeks to recruit and draw a socio-economically and ethni-cally diverse student body from throughout the district with the ul-

MAGNET PROGRAMS AND SCHOOLS

DEFINITION

MAGNET PROGRAMS AND SCHOOLS

NEWAttachment I-13

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timate goal of the student population reflecting the diversity of the Houston Independent School District metropolitan community.

Aligned to the district’s strategic magnet plan, a magnet school provides unique programming through its learning environment and culture, specialized principal, teacher and support staff training; appropriate resources and materials associated to magnet theme; and current technology. Strong community and business partner-ships support various magnet themes and philosophies. HISD’s magnet program should provide a structure for students to take charge of their educational experience; it should promote diversity and foster learning across disciplinary boundaries, and it should generate collaboration between HISD and the greater Houston community. In addition, magnet programs exist as a supplement to high quality neighborhood schools, with the ultimate goal of every HISD school being a school of choice. Glossary of Terms provided at the end of the policy.

Each magnet program will maintain the following characteristics to be evaluated on an ongoing basis:

1. Academic achievement and intellectual entrepreneurship as its core goals, enhanced by thematic programming, teaching philosophies, and real world experiences;

2. An enriched curriculum designed around a specialized theme or philosophy;

3. A socio-economically and ethnically diverse student body;

4. Strives to increase student access to the program through the District’s awareness activities, communication, and transfer procedures; and

5. Actively involves parent, community, and business partner-ships.

Qualifications for entering a magnet program are specific to each program and consistent by magnet theme. Entrance to elementary programs is based on available space. The entrance criteria and process shall be transparent, made readily available and easily ac-cessible to the public with the key elements of objectivity, impartiali-ty, fairness and equity while complying with state and federal laws.

PROGRAM CHARACTERISTICS

STUDENT APPLICATION, SELECTION AND ADMISSION PROCESS

ELEMENTARY

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DATE ISSUED: 5/1/2000 3 of 5LDU-18-00 EGA(LOCAL)-X

• Elementary school – Application only.

• Secondary school – May require more specific qualifications for entrance, as identified by magnet theme, and is subject to auditions for fine art programs.

Admission to the magnet programs shall be based on the following process. All students must complete the formal application process and meet the criteria listed below to qualify for admission:

• Utilize a standard application allowing for multiple school choices by the applicant;

• Meet the established selection criteria identified by theme for secondary , when applicable; and

• When there are more qualified applicants than space available a school-based lottery will be used to select students.

The district will operate a database to implement a districtwide ap-plication process and to track acceptance of students to individual programs.

Equal access to instructional excellence requires fair and equitable resources. Board approved, program funding formulas shall be created that take into account program costs, unique themes and innovation. The magnet formulas must support the diverse magnet programs within HISD and allow for their continued success. Board approved funding formulas shall also be distributed to various magnet programs or themes based on a program or theme’s needs. Annually, these program funding formulas shall be re-viewed by the Board in consultation and any changes to the alloca-tions are subject to Board approval as part of the budget process.

Schools must be empowered to develop and implement the me-thods that best achieve their unique and individual instructional goals. Schools interested in extending access and establishing a magnet program may submit a written proposal to the Office of School Choice.

The individual magnet school will be held accountable for innova-tion and instructional results. Any new program, including those created with limited external funds, must include a financial sustai-nability plan to ensure funding beyond the lifespan of the funding. To promote autonomy and ownership, new magnet themes or pro-grams will involve the community.

SECONDARY

CRITERIA

FUNDING

ESTABLISHING A MAGNET PROGRAM

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DATE ISSUED: 5/1/2000 4 of 5LDU-18-00 EGA(LOCAL)-X

A viable, robust magnet program should have a clear focus that is not dependent on any single program, initiative, grant, teacher or facility. This focus should be sustainable across many years and recognizable as a brand for the campus. For these reasons, much planning and communication should go into proposing major changes to an existing magnet program. Major modifications that substantially change a program, such as impacting funding or changing theme, requires board approval and at least one transi-tion year.

It is necessary for programs to constantly update and improve of-ferings to remain relevant. Continued improvement should be an ongoing mindset and will naturally require frequent, minor changes to programs. Community meetings must be offered to gather input and suggestions from the magnet school’s community at the be-ginning and end of each school year. The community’s input and suggestions shall be reviewed and retained by the school.

HISD will replicate successful programs throughout the district to ensure high quality options are available for children throughout the community. A successful magnet program has a unique pro-gram that attracts students, is academically rigorous, promotes student success and achievement, and produces positive results. Successful magnet programs will be maintained and must be sup-ported to continue the “magnetic” draw for future matriculation of new students.

In addition, magnet programs will adhere to accountability stan-dards in support of college and career readiness. The ultimate goal would be for magnet students to exceed state requirements.

The District will track and monitor school performance and hold school leadership accountable for results. The standards, which will be further defined in regulation, must be maintained for a mag-net program to retain its status.

Glossary of Terms:

1. Magnet School - Defined in this policy. Magnet Schools are unique to Neighborhood Schools with ‘Themes’ in that they seek to draw students from outside the school’s attendance zone. These schools receive magnet funding and provide transportation to non-zoned students.

2. Vanguard Programs/Gifted and Talent (G/T) - Vanguard pro-grams serve G/T identified students. All neighborhood schools offer G/T Vanguard services, but Vanguard programs are simi-

MODIFYING AN EXISTING MAGNET PROGRAM

MEASURES OF SUCCESS AND ACCOUNTABILITY

DISTRICTWIDE ACCOUNTABILITY STANDARDS

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Houston ISD 101912 CURRICULUM DEVELOPMENT EGAINNOVATIVE AND MAGNET PROGRAMS (LOCAL)

DATE ISSUED: 5/1/2000 ADOPTED: 5 of 5LDU-18-00 EGA(LOCAL)-X

lar to magnets in that qualified students can apply and, once accepted, receive transportation. Vanguard schools are ad-dressed in separate policies [See FDB(LOCAL) and EHBB(LOCAL)]

3. Neighborhood School - A school that serves its zoned popula-tion of students. A neighborhood school may offer specialized or theme based programming and can accept transfers if space is available, but does not receive transportation or extra funding from the district for theme-based programming.

[Reference: U.S. Department of Education, Office of Innovation and Improvement, Innovations in Education: Creating Successful Magnet Schools Programs, Washington, D.C., 2004]


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