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7/27/2019 HLURB Citizen Charter
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HOUSING AND LAND USE REGULATORY BOARD
VISION
To attain well planned and self-reliant communities via land and housing regulations.
MISSION
To promulgate and enforce land use and housing regulations which sustain a balance among
economic advancement; social justice and environmental protection for the equitable
distribution and enjoyment of development benefits.
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ISSUANCE OF A CERTIFICATE OF REGISTRATION (CR) AND LICENSE TO SELL (LS)
SUBDIVISION/CONDOMINIUM PROJECTS AND OTHER REAL ESTATE PROJECTS
WORKFLOW TIME
FRAME
PROCESSOR APPROVING
AUTHORITY
DOCUMENTARY
REQUIREMENTS
1. Files application
with supporting
documents.
Steps 1-
5
one day
Applicant a. Sworn
Registration
Statement
b. Certified True
copy of TCT or
Original
Certificate of
Title (OCT) duly
stamped withoriginal
marking
“Certified True
Copy” by the
proper Register
of Deeds and
bearing its seal
or security
marker
c. Duly audited
Balance Sheet
d. Articles of
Incorporation ,
By-laws and
latest annual
corporate
report to SEC
e. A copy of any
circular,
prospectus,
brochures,advertisement
or
communication
used/to be
used for public
2. Checks
completeness of
documents.
a. If complete,
acknowledg
es receipt of application
and logs.
Accomplishe
s transmittal
sheet.
Forwards to
Regional
Director’s
Office
(RDO).
b. If
incomplete,
returns to
applicant.
Records
Officer-
Records
Section
(RO-RS)
3. Receives and logs
documents.
4. Indorses
documents to
Technical Services
Group (TSG).
Records
Officer
Regional
Director’s
Office
(RO-RDO)5. Receives
documents. Assigns
documents to
processor for
evaluation.
Head,
Technical
Services
Group (TSG)
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6. Evaluates
application based
on requirements.
Determines
compliance to
standard andguidelines.
a. If with
deviation from
standards and
guidelines,
issues Notice of
Deficiency in
Requirements.
Steps 6-
7
1-3 days
Processor offering of
subject project
and for
circulation
upon approval
by this Board.f. Sample copy of
Contract to Sell
g. Certified true
copy of
Environmental
Compliance
Certificate
7. Fills up pro forma
Notice to Publish
Processor (ECC)/Certifica
te of Non –Coverage
(CNC)
h. Zoning
Certificate
from HLURB
Regional
Officer
i. Certified true
copy of DAR
Conversion
Order/Exemption Clearance
j. Electrical Plan
and
Specifications
k. Permit to
operate a
deepwell/wate
r potability test
results
l. Project Studym. Program of
development
(bar chart with
S-curve, Gantt
chart/PERT-
CPM, etc.)
8. Reviews/evaluates
documents and
initials. Forwards
documents to RDO.
9. Reviews/evaluates
documents and
signs.
Steps 8-
9
One day
Head, TSG
10. Logs out and
transmits
documents to
Records Section
(RS).
Steps
10-11
2-3 days
RO-RDO
11. Mails/releases
Notice to Publish to
the applicant.
2 -3
weeks
mailing
RO-RS
12. Recieves Notice to
Publish.
13. Publishes Notice to
Publish.
14. Submits Affidavit of
Publication.Coordinates with
processor/inspector
for the scheduled
site inspection.
Steps
12-13
17 days
for PD
957
13 daysfor BP
220
Applicant
15. Receives Affidavit
of Publication.
Steps
15-16
Processor
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After two (2)
consecutive weeks
from the last day of
publication, project
is deemed
registered unlessclearance from legal
and monitoring
group requires
compliance to
orders issued by the
Office.
1-2 days signed and
sealed by
licensed
engineer or
architect
indicating workactivities,
duration and
costing
n. Affidavit of
Understanding
to submit titles
(HLURB Form
No. __)
o. Duly
accomplishedand notarized
fact sheet
FOR
CONDOMINIUM
PROJECTS
p. Master Deed
with
Declaration of
Registrationand
Declaration of
Restrictions
evidenced by
the proper
annotation
thereof in the
title(s) of the
property and
the certifiedtrue copy of
such title(s)
from the
Register of
Deeds
16. Conducts site
inspection.
Determines extent
of development.Computes
performance bond
and processing fee.
17. Accomplishes pro-
forma of
letter/advice on
performance bond
and fee.
18. Reviews/evaluates
and initials.
Steps
17-18
1-2 days
Inspector
19. Reviews/evaluatesdocuments and
signs.
Steps19-20
1-2 days
Head, TSG
20. Logs out and
transmits the
documents to
Records Section.
RO-RDO
21. Posts performance
bond and submits
documents
certifyingperformance
bond/guarantee
from
Financing
institution.
Steps
21-24
One day
Applicant
22. Receives RO-RS
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documents and
prepares Order of
Payment (OP).
q. Building Permit
23. Pays processing
fee.
Applicant
24. Receives payment.Prepares Official
Receipt (OR). Issues
OP and OR to
applicant.
Cashier FOR SUBDIVISIONPROJECTS
r. Verified
Survey Returns
(two copies)
s. Sangguniang
Resolution/Ord
inance granting
of
DevelopmentPermit/Subdivi
sion
Development
Plan
t. Certified true
copy of
resolution
conferring
authority to
the Mayor or
other localgovernment
official to issue
development
permit
u. Proof of
compliance to
Sec. 18 of RA
7279
v. One(1) set of
subdivisiondevelopment
plan
IF PROPERTY
25. Evaluates
acceptability of
performance bond.
Prepares Certificate
of Registration
(CR)/License to Sell(LS) and Executive
Brief.
Steps
25-29
3-4 days
Processor
26. Reviews/ initials
CR/LS. Signs
Executive Brief.
Head, TSG
27. Reviews and affixes
signature on CR/LS
and Executive Brief.
Regional
Officer
28. Logs out
documents and
transmits to
Records Section.
RO-RDO
29. Releases CR/LS to
applicant.
RO-RS
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IS/ARE CURRENTLY
MORTGAGED
w. Mortgagee
Undertaking
(HLURB FormNo. _____)
x. Mortgagor
Undertaking
(HLURB Form
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Registration of Homeowners’ Association
WORKFLOW TIME
FRAME
PROCESSOR APPROVING
AUTHORITY
DOCUMENTARY
REQUIREMENTS
1. Presents/Submits
requirements for
HOA registration.
Applicant a. Articles of
Incorporation
signed on every
page by all 5 to
15 Incorporators.
b. By-Laws signed on
every page by all
5 to 15
incorporators if filed with the
Articles of
Incorporation or
signed by the
majority of the
members of the
association and
duly certified by
the majority of
the directors andcountersigned by
the secretary, If
filed within one
(1) month after
the Issuance of
the certificate of
incorporation.
c. Notarized written
undertaking by
the incorporators
to change the
corporate name
in the event that
another person,
firm or entity has
acquired a prior
2. Verifies association
name. Evaluates
completeness of
documents. (Notes 1& 2) Records/issues
Order of Payment
(OP).
Registration
Officer
(RO)/HOA Staff
3. Presents OP and pays
fee to Cashier.
Applicant
4. Issues Official Receipt
(OR) to applicant.
Cashier Special
Collecting
Officer (SCO)
5. Presents OR to
Registration Officer(RO).
Applicant
6. Processes
application. (Notes 3
& 4) Recommends
approval to Unit
Head.
RO/HOA Staff
7. Reviews HOA Unit
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recommendation.
Approves
application. Instructs
RO to prepare
Certificate of
Registration (CR).
Head right to the use of
said name or one
similar to it; and
to comply with all
the rules and
regulations of theHLURB.
d. Notarized
Information sheet
contains the
name of the
association,
principal office
address, list of
Board of Directors and
Trustees and
their addresses,
list of officers and
their positions.
e. Notarized list of
the members of
the association. A
complete list of
the members of the association.
f. Notarized
Certification as to
existence or
absence of a HOA
in the
subdivision,
territorial
jurisdiction of theHOA, name and
address of the
nearest existing
HOA.
g. Notarized
Authorization. A
8. Logs details of
association in
Registry Book.
Prepares CR/HOA
corporate folder.
Initials
RO/HOA Staff
9. Initials HOA CR.
Forwards to Regional
Officer.
HOA Unit
Head
10. Signs CR. Returns toHOA Unit.
RegionalOfficer
11. Receives CR.
Prepares certified
true copy of CR and
important
documents. Releases
photocopy to
applicant. Instructs
applicant to secure
HOA TIN with BIR.
RO/HOA Staff
12. Receives. Secures
TIN from BIR.
Presents to RO
acquired TIN
together with
photocopy of CR.
Applicant
13. Receives photocopy
of CR with TIN.
Records and releases
original copy of CR.
RO/HOA Staff
14. Receives originalcopy of CR.
Applicant
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written authority
of the
incorporators for
the
representative of
the association totransact or follow
up the
application with
HLURB.
h. Approved
subdivision plan
for the regular
subdivision.
Notes to workflow:
Note 1: The applicant
should not have a similar
name with an existing
HOA. Otherwise applicant
shall be required to
change/revise name prior
to acceptance /
processing.
Note 2: All applications
should have complete
requirements prior to
acceptance and
processing.
Note 3: Processing of
application with
opposition shall be
temporarily suspendeduntil its settlement shall
be applied.
Note 4: Processing period
for registration is
temporarily set to thirty
(30) working days.
Additional
requirements for
self-help housing
projects or projects
undertaken under
the Group Land
Acquisition and
Development
(GLAD), Community
Mortgage Program(CMP) or other
similar land tenurial
assistance program.
i. Locations and
vicinity map of the
project whether on
site or off site, duly
signed and certified
by a geodeticengineer or
surveyor.
j. Notarized list of
officers and
members stating the
nature of their
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Note 5: All the
abovestated procedures
and time frame are based
on the assumption that
requirements submittedby applicant is complete.
occupancy, whether
as owner or tenant.
k. Transfer
certificate of title.
Certified true copyof the TCT from the
Register of Deeds,
Issued not later than
thirty (30) days
before the date of
application.
l. Letter of intent
sell, contract to sell
or deed of absolutesale or
memorandum of
agreement duplicate
original notarized
copies.
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2010 SCHEDULE OF FEES
PARTICULAR
I. ZONING/LOCATIONAL CLEARANCE
A. Single residential structure attached or detached
1. P 100,000 and below P 240
2. Over 100,000 to P 200,000 P480
3. Over P 200,000 P 600 + (1/10 of 1% in excess of P 200,000)
B. Apartments/Townhouses
1. P 500,000 and below P 1,200
2. Over P 500,000 to 2 Million P 1,800
3. Over 2 MillionP 3,000 + (1/10 of 1% of cost in excess of P 2 M
regardless of the number of doors)
C. Dormitories
1. P 2 Million and below P 3,000
2. Over P 2 Million
P 3,000 + (1/10 of 1% of cost in excess of P 2 M
regardless of the number of doors)
D. Institutional
Project cost of which is:
1. Below P 2 Million P 2,400
2. Over P 2 Million P 2,400 + (1/10 of 1% of cost in excess of P 2 M
E. Commercial, Industrial and Agro-Industrial Project Cost of which is:
1. Below P 100,000 P 1,200
2. Over P 100,000 - P 500,000 P 1,800
3. Over P 500,000 - P 1 Million P 2,400
4. Over P 1 Million - P 2 Million P 3,600
5. Over P 2 Million P 6,000 + (1/10 of 1% of cost in excess of P 2 M
F. Special Uses/Special Projects
(Gasoline Station, cell sites, slaughter house, treatment plant etc.)
1. Below P 2 Million P 6,000
2. Over P 2 Million P 6,000 + (1/10 of 1% of cost in excess of P 2 M
G. Alteration Expansion (Affected areas/cost only)
II. SUBDIVISION AND CONDOMINIUM PROJECTS (under P.D. 957)
A. Approval of Subdivision Plan (including Town Houses)
1. Preliminary Approval and Locational Clearance (PALC) P 300/ha. or fraction thereof
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Preliminary Subdivision Development Plan (PSDP)
* Inspection Fee P 1,200/ha. regardless of density
2. Final Approval & Development Permit P 2,400/ha. regardless of density
* Additional Fee on Floor Area of houses and building sold with lot P 2.4/sq. m.
* Inspection Fee P 1,200/ha. regardless of density
(not applicable for projects already inspected for PALC application)
3. Alteration of Plan (affected areas only) Same as Final Approval & Dev't. Permit
4. Certificate of Registration Processing Fee P 2,400
5. License to Sell (per saleable lot) P 180
* Additional Fee on Floor Area of houses and building sold with lot P 12/sq. m.
* Inspection Fee * P 1,200/ha. regardless of density
*Application for CR/LS with DP issued by LGUs shall be charged inspection fee
6. Certificate of Completion
* Certificate Fee P 180
* Processing Fee P 2,400/ha. regardless of density
7. Extension of Time to Develop P 420
* Inspection Fee (affected/unfinished area only) P 1,200/ha. regardless of density
B. Approval of Condominium Project Final Approval and Development Permit
1. Processing Fee
a. Land Area P 6/sq. m.
b. No. of Floors P 240/floor
c. Building Areas P 4.80/sq. m.
* inspection Fee P 14.40/sq. m. of GFA
2. Alteration Plan (affected areas only) Same as Final Approval & Dev't. Plan
3. Conversion (affected areas only) Same as Final Approval & Dev't. Plan
4. Certificate of Registration* Processing Fee P 2,400
5. License to Sell
a. Residential (saleable areas) P 14.40/sq. m.
b. Commercial/Office (saleable areas) P 30/sq. m.
6. Extension to Time Develop
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* Filling Fee
a. Socialized Housing P 350
b. Economic Housing P 420
* Inspection Fee (affected/unfinished area)
a. Socialized Housing P 200/ha.
b. Economic Housing P 600/ha.
8. Certificate of Completion
* Certificate Fee
a. Socialized Housing P 150
b. Economic Housing P 180
* Processing Fee
a. Socialized Housing P 200/ha.
b. Economic Housing P 600/ha.
9. Occupancy Permit P 2.4/sq. m.
* Inspection Fee (saleable floor area of the housing unit)
a. Socialized Housing P 5/sq. meter
b. Economic Housing P 6/sq. meter
B. Condominium
1. Preliminary Approval and Locational Clearance P 600
2. Final Approval and Development Permit
a. Total Land Area P 6/sq. m.
b. Number of Floor P 120/floor
c. Building Area P 2.40 sq. m. of GFA
* Inspection Fee P 2.40 sq. m. of GFA
3. Alteration of Plan (affected areas only) (Same as Final Approval & Dev’t. Permit)
4. Certificate of Registration P 600
5. Licenses to sell P 6/sq. m.
6. Extension of Time to Develop P 420* Inspection Fee (FA x P2 x % of remaining dev't. cost) P 2.40 sq. m. of saleable unit
7. Certificate of Completion
* Certificate Fee P 180
* Processing Fee P 3.60/sq. m. of GFA
D. Approval of Industrial/Commercial Subdivision
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1. Preliminary Approval and Locational Clearance P 3.60/ha.
* Inspection Fee P 1,200/ha. regardless of location
2. Final Approval & Development Permit P 600/ha. regardless of location
* Inspection Fee P 1,200/ha. regardless of location
(Projects already inspected for PALC application may not be charged inspection fee)
3. Alteration of Plan (affected areas only) Same as Final Approval & Dev't. Permit
4. Certificate of Registration P 2,400
5. License to Sell P 2.40/sq. m. of the land area
* Inspection Fee * P 1,200/ha. regardless of location
6. Extension of Time to Develop P 420
* Inspection Fee (affected/unfinished areas only) P 1,200/ha.
7. Certificate of Completion
a. Industrial P 420/ha. regardless of location
b. Commercial P 600/ha. regardless of location
E. Approval of Farmlot Subdivision
1. Preliminary Approval and Locational Clearance P 240/ha.
* Inspection Fee P 600/ha.
2. Final Approval & Development Permit P 1,200/ha.
* Inspection Fee P 600/ha.
(Projects already inspected for PALC application may not be charged inspection fee)
3. Alteration of Plan (affected areas only)
4. Certificate of Registration P 2,400
5. License to Sell P 600/lot* Inspection Fee * P 1,200/ha.
6. Extension of Time to Develop P 420/ha.
* Inspection Fee (affected/unfinished areas) P 1,200/ha.
7. Certificate of Completion
* Certificate Fee P 180/ha.
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* Processing Fee P 1,200/ha.
F. Approval of Memorial Park/Cemetery Project/Columbarium
1. Preliminary Approval and Locational Clearance
a. Memorial Projects P 600/ha.
b. Cemeteries P 240/ha.
c. Columbarium P 3,000/ha.
* Inspection Fee
a. Memorial Projects P 1,200/ha.
b. Cemeteries P 600/ha.
c. Columbarium P 14.40/sq. m. of GFA
2. Final Approval & Development Permit
a. Memorial Projects P 2.40/sq. m.
b. Cemeteries P 1.20/sq. m.
c. Columbarium P 240/floor
P 4.80/sq. m. of GFA
P 6/sq. m. of Land Area
* Inspection Fee
(Projects already inspected for PALC application may not be charged inspection fee)
a. Memorial Projects P 1,200/ha.
b. Cemeteries P 600/ha.
c. Columbarium P 14.40/sq. m. of GFA
3. Alteration Fee Same as Final Approval/Dev't Permit
4. Certificate of Registration P 2,400
5. License to Sell
a. Memorial Projects P 60/2.5 sq. m.
- Apartment Type P 24/unit
b. Cemeteries P 24/tombc. Columbarium P 60/vault
* Inspection Fee *
a. Memorial Projects P 1,200/ha.
b. Cemeteries P 600/ha.
c. Columbarium
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f. Other not listed above P 180
H. Registration of Dealers/Brokers/Salesmen
A. Dealers/Brokers P 600
B. Salesmen/Agent P 240
I. Homeowner Associations
1. Registration of HOA
Examination/Registration
* Articles of Incorporation P 780
* By-Laws P 780
* Books P 240
2. Amendments
* Articles of Incorporation P 600
* By-Laws P 600
3. Dissolution of Homeowners Associations P 600
4. Certification of the new set of officers P 420
5. Other Certifications P 180
* Inspection Fee (CMP Projects) P 600/ha.
J. Legal Fees
A. Filling Fee P 1,200
B. Additional Fee for claims (for refund, damages, attorney's fees, etc.)
1. Not more than P 20,000 P 144
2. More than P 20,000 but less than P 80,000 P 480
3. P 80,000 or more but less than P 100,000 P 720
4. P 100,000 or more but less than P 150,000 P 1,200
5. For each P 1,000 in excess of P 150,000 P 6
C. Motion for reconsideration P500D. Petition for Review P 2,400
E. Prayer for Cease and Desist Order P 1,000
F. Pauper-litigants are exempt from payment of legal fees
1. Those whose gross income is not more than P 6,000 per month and residing within M.M.
2. Those whose gross income is not more than P 4,000 per month and residing outside M.M.
3. Those who do not own real property.
G. Government agencies and its instrumentalities are exempted from paying legal fees.
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H. Local government and government owned or controlled corporations with or without
independent charters are not exempted paying legal fees.
K. UPLC Legal Research Fee
Computation of Legal Research Fee for the University of the Philippines Law Center (UPLR)
remains at One Percent (1%) of every fee charged but shall in No Case Be Lower than P 10.00.
L. Research/Service Fee (50% discount for students)
A. 1. Photocopy (Maps:Subd./Condo.Plans;presentation size) For Xerox
2. Hard Copy from diskettes (License to Sell data)
3. Electronic File (License to Sell available data) P 600/diskette; additional P 50 for rush job
4. Electronic File (Land use Maps available)
5. Certified True Copy-Map (Land use Plan) P 120
B. Sale of Forms, Publications etc.
1. Proforma-Articles of Incorporation and By-Laws For Xerox
2. Books and other HLURB Publications
a. CLUP Guidelines:
Volume I A Guide to CLUP Preparations P 480
Volume II A Guide to Sectoral Studies in the CLUP Preparations P 600
Volume III GIS Cookbook P 540
Volume IV Planning Strategically P 240
Volume V Model Zoning Ordinance For Xerox
b. PD 957 P 240
c. BP 220 P 240
d. Amendments Rules for HOA Registration and Supervision P 180
e. Framework for Governance for HOA P 120
f. 2009 Rules for Procedures P 120
HOMEOWNER ASSOCIATIONS
* Registration of HOA
Examination/Registration
Articles of Incorporation P 780By-Laws P 780
* Books P 240
* Amendments
Articles of Incorporation P 600
By-Laws P 600
* Dissolution of Homeowners Association P 610
* Certification of New Set of Officers P 420
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* OTHER Certifications P 180
Certified XEROX Copy of documents (report size)
- document of five (5) pages or less P 36
- every additional page P 3.60
UPLC Legal Research Fee
- 1% of every fee Charged but shall in No case be lower than P 10