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HMA Construction ProgramHMA Construction Program
Module 2 - Project Organization Module 2 - Project Organization and Communicationand Communication
Module 2 ObjectivesModule 2 Objectives
• CommunicationCommunication
• Project OrganizationProject Organization
• Four Components of Project Documents Four Components of Project Documents
• Pre-Construction Conference Pre-Construction Conference
• Pre-Paving Conference Pre-Paving Conference
• Project RecordsProject Records
CommunicationCommunication
Most important part of project planning Most important part of project planning and organizationand organization
Means “Sharing Information” Means “Sharing Information”
Communication Communication
Improving CommunicationsImproving Communications
• Speak clearly Speak clearly
• Listen carefully Listen carefully
• Summarize the conversation Summarize the conversation
• Make notes Make notes
The Construction TeamThe Construction Team
• Partnering Partnering
• Decision-making authority Decision-making authority
• Response time Response time
Conflict Resolution TreeConflict Resolution Tree
Lead Inspector
Resident Engineer
Project Manager
Chief ConstructionEngineer
District Engineer
Paving Crew Chief
Project Superintendent
Project Manager
Vice President
Owner
Project Documents Project Documents
• Special ProvisionsSpecial Provisions
• Plans Plans
• Supplemental SpecificationsSupplemental Specifications
• Standard Specifications Standard Specifications
Project Documents Project Documents
• Special ProvisionsSpecial Provisions– Additions or revisions to the standard or Additions or revisions to the standard or
supplemental specifications that are supplemental specifications that are applicable only to an individual projectapplicable only to an individual project
• Plans Plans – The drawings that show the location, The drawings that show the location,
character, dimensions, and details of the character, dimensions, and details of the work to be donework to be done
Project Documents Project Documents
• Supplemental SpecificationsSupplemental Specifications– Approved additions and/or revisions to the Approved additions and/or revisions to the
standard specificationsstandard specifications– Typos are issued as errataTypos are issued as errata
Project DocumentsProject Documents
• Standard Specifications Standard Specifications – The directions, provisions, and requirements The directions, provisions, and requirements
for performing the work illustrated and for performing the work illustrated and described in the plansdescribed in the plans
– The items in the standard specifications The items in the standard specifications relate to or illustrate the method and relate to or illustrate the method and manner of performing the work or describe manner of performing the work or describe the qualities and quantities of materials and the qualities and quantities of materials and labor to be furnished under the contractlabor to be furnished under the contract
Project Records Project Records
• Diaries Diaries • Reports Reports • Pay Estimates Pay Estimates • Traffic Control Plan Traffic Control Plan • Change Orders Change Orders • Force AccountsForce Accounts• As-Built PlansAs-Built Plans• Environmental DocumentsEnvironmental Documents
FORM 2-1 DAILY HMA PRODUCTION REPORT Date:_____________ Time started:______________ Time Finished:______________Project #: ________________________________ Project: ______________________________________HMA Facility: ___________________________________________
Air temp.______C; Sunny/ Partly Cloudy/ Mostly Cloudy; Wind________Precipitation: Time started:_________ Time ended:__________ Remarks:__________________________________________________________________________________________________________________________________________
Types & Sources of Materials Used: Mix Type: _____________________________
Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;Type:___________________; Source:___________________; Moisture:______%; Percentage Used:_______;
Gradation Test Results
Sieve (mm) JMF Toler. Test 1 Test 2 Test 3 Test 4 Average 3.0" (75.0) _______ _______ _______ _______ _______ _______ _______ 2.5" (63.0) _______ _______ _______ _______ _______ _______ _______ 2.0" (50.0) _______ _______ _______ _______ _______ _______ _______ 1.5" (37.5) _______ _______ _______ _______ _______ _______ _______ 1.0" (25.0) _______ _______ _______ _______ _______ _______ _______ 3/4" (19.0) _______ _______ _______ _______ _______ _______ _______ 1/2" (12.5) _______ _______ _______ _______ _______ _______ _______ 3/8" (9.5) _______ _______ _______ _______ _______ _______ _______ #4 (4.75) _______ _______ _______ _______ _______ _______ _______ #8 (2.36) /#10 (2.00) _______ _______ _______ _______ _______ _______ _______ #16 (1.18) /#20 (0.850) _______ _______ _______ _______ _______ _______ _______ #30 (0.600) /#40 (0.425) _______ _______ _______ _______ _______ _______ _______ #50 (0.300) /#80 (0.180) _______ _______ _______ _______ _______ _______ _______ #100 (0.150) _______ _______ _______ _______ _______ _______ _______ #200 (0.075) _______ _______ _______ _______ _______ _______ _______Sample Time: ============== _______ _______ _______ _______ ======= Sample Location: ============== _______ _______ _______ _______ ======= Sample Temperature: ============== _______ _______ _______ _______ =======
Random Temperature Checks:High:__________; Low:__________; Range:__________; Average:__________; Std. Deviation:__________;
Mix Property Test Results
AC Content: Ext./ Nuc. _______ _______ _______ _______ _______ _______ _______Avg. Voids / Density _______ _______ _______ _______ _______ _______ _______Avg. Stability _______ _______ _______ _______ _______ _______ _______Avg. Flow _______ _______ _______ _______ _______ _______ __________________________ _______ _______ _______ _______ _______ _______ __________________________ _______ _______ _______ _______ _______ _______ __________________________ _______ _______ _______ _______ _______ _______ _______
Tonnes Made __________; Tonnes Shipped __________; Agg. Tonnes __________; AC Tonnes __________;
REMARKS:___________________________________________________________________________________________
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
FORM 2-2 DAILY HMA CONSTRUCTION REPORT_ Date:____________ Time started:______________ Time Finished:______________Project #: ________________________________ Project: ______________________________________
Air temp.:______C; Surface temp.:______C; Sunny/ Partly Cloudy/ Mostly Cloudy; Wind______Precipitation: Time started:_________ Time ended:__________ Remarks:__________________________________________________________________________________________________________________________________________
Summary of Work Completed This DateItem Location Tonnes/
Sq MTonnes/daySq M/day
Total toDate
Calculations
Field Test Results
Equipment Type: _________________ ID #:_____________ Calibration Information:________________________________ OK to Use?___
Time/Test#/Sample ID #
Location (Station: Offset) Data Final Results
Spec.Limits
Calculations
REMARKS: _______________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
Submitted by: __________________________________________________ Date: _________________________________
The first 90% of a job takes the first 90% of the time
The last 10% of a job takes 90% of the time
THE 90/90 LAW OF WORK SCHEDULES:
“Well, now that the plans are finished, we’re 90% done; all we have left to do is build it and fly it.”
Pre-Construction Conference Pre-Construction Conference
• Agency Input Agency Input • Contractor Input Contractor Input • Project Personnel Project Personnel • Testing Testing • Safety Safety • UtilitiesUtilities• Cities or MunicipalitiesCities or Municipalities• SuppliersSuppliers
Pre-Paving Conference Pre-Paving Conference
• Key Personnel Key Personnel
• Contractor Input Contractor Input
• Agency Input Agency Input
• Discussion Discussion
• Meeting Minutes Meeting Minutes
• Action Items Action Items
Key Project Key Project Personnel Personnel
Contractor Input Contractor Input
• Roles and responsibilitiesRoles and responsibilities
• Review paving plan Review paving plan
• Discuss paving methodologies Discuss paving methodologies
• Other Other
Agency Input Agency Input
• Unusual aspects Unusual aspects
• Roles and responsibilities Roles and responsibilities
• Review QC/QAReview QC/QA
• Other Other
Pre-Paving Conference (Cont’d)Pre-Paving Conference (Cont’d)
• Key Personnel Key Personnel
• Contractor Input Contractor Input
• Agency Input Agency Input
• Discussion Discussion
• Meeting Minutes Meeting Minutes
• Action Items Action Items
On-Going Communication On-Going Communication
• Weekly updatesWeekly updates
• Major events Major events
SafetySafety
Safety Is Everyone’s Business!Safety Is Everyone’s Business!
Communication Communication Problem SessionProblem Session
Review Objectives Review Objectives
• CommunicationCommunication• Project organizationProject organization• Project documents and order of authorityProject documents and order of authority• Pre-construction conferencePre-construction conference• Pre-paving conferencePre-paving conference• Who is responsible for what informationWho is responsible for what information• Retain project records with pertinent Retain project records with pertinent
informationinformation