HOBOKEN BOARD OF EDUCATION158 FOURTH STREET, HOBOKEN, NJ 07030(MEETING HELD IN DEMAREST AUDITORIUM, 158 FOURTH STREET, HOBOKEN, NJ 07030)7:00 P.M.
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6/13/16, 5:20 PM BoardDocs® Pro Page 1 of 34 http://www.boarddocs.com/nj/hoboken/Board.nsf/Public# Tuesday, June 14, 2016 AGENDA HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (MEETING HELD IN DEMAREST AUDITORIUM, 158 FOURTH STREET, HOBOKEN, NJ 07030) 7:00 P.M. 1. PUBLIC MEETING 7:00 P.M. This meeting is being held in conformity to the Open Public Meetings Act N.J.S.A. 10:4-6 et. seq. Proper public notice of the meeting was published in the local papers on June 11, 2016 and June 12, 2016. If any Board member or member of the public in attendance believes that the meeting is in violation of the Open Public Meetings Act, the Hoboken Board of Education requests that they make a statement at this time. The Board wishes to make those in attendance aware that this meeting is being recorded on video and will be broadcast by the Board at a later date on CATV Channel 77 and Fios Channel 46. The full meeting recording will also be made available on BoardDocs, which can be accessed through the district homepage. The Hoboken Board of Education is committed to preserving the decorum of the public process and is mindful that we live in the electronic age of computers, cell phones and other electronic communications devices. Nevertheless, we respectfully request that all meeting participants kindly silence their electronic devices during the course of the meeting, and if use of the device is necessary, we ask that you please leave the meeting room if you need to conduct personal business. Subject 1.01 Call to Order Meeting Jun 14, 2016 - AGENDA Category 1. PUBLIC MEETING 7:00 P.M. Type Procedural Subject 1.02 Statement of Compliance - Open Public Meeting Act Meeting Jun 14, 2016 - AGENDA Category 1. PUBLIC MEETING 7:00 P.M. Type Information
Transcript
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Tuesday, June 14, 2016AGENDA
HOBOKEN BOARD OF EDUCATION158 FOURTH STREET, HOBOKEN, NJ 07030(MEETING HELD IN DEMAREST AUDITORIUM, 158 FOURTH STREET, HOBOKEN, NJ 07030)7:00 P.M.
1. PUBLIC MEETING 7:00 P.M.
This meeting is being held in conformity to the Open Public Meetings Act N.J.S.A. 10:4-6 et. seq. Proper public notice of the meeting was published in the local papers on June 11, 2016 and June 12,2016. If any Board member or member of the public in attendance believes that the meeting is in violation ofthe Open Public Meetings Act, the Hoboken Board of Education requests that they make a statementat this time.
The Board wishes to make those in attendance aware that this meeting is being recorded on video andwill be broadcast by the Board at a later date on CATV Channel 77 and Fios Channel 46. The fullmeeting recording will also be made available on BoardDocs, which can be accessed through thedistrict homepage. The Hoboken Board of Education is committed to preserving the decorum of the public process and ismindful that we live in the electronic age of computers, cell phones and other electroniccommunications devices. Nevertheless, we respectfully request that all meeting participants kindlysilence their electronic devices during the course of the meeting, and if use of the device is necessary,we ask that you please leave the meeting room if you need to conduct personal business.
Subject 1.01 Call to Order
Meeting Jun 14, 2016 - AGENDA
Category 1. PUBLIC MEETING 7:00 P.M.
Type Procedural
Subject 1.02 Statement of Compliance - Open Public Meeting Act
Meeting Jun 14, 2016 - AGENDA
Category 1. PUBLIC MEETING 7:00 P.M.
Type Information
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PRESENT ABSENT
Angley, Sharyn Biancamano, Peter Evans, Jennifer Gold, Leon Madigan, John Montgomery, Britney Sobolov, Irene Stromwall, Monica Kluepfel, Thomas
2. RECOGNITION
Subject 1.03 Salute to the Flag
Meeting Jun 14, 2016 - AGENDA
Category 1. PUBLIC MEETING 7:00 P.M.
Type Procedural
Subject 1.04 Roll Call
Meeting Jun 14, 2016 - AGENDA
Category 1. PUBLIC MEETING 7:00 P.M.
Type Procedural
Subject 2.01 Students of the Month
Meeting Jun 14, 2016 - AGENDA
Category 2. RECOGNITION
Type Presentation, Recognition
Subject 2.02 7th Annual Rotary Club Spelling Bee Winners
Meeting Jun 14, 2016 - AGENDA
Category 2. RECOGNITION
Type Recognition
Subject 2.03 HEA Presentation to American Cancer Society
Meeting Jun 14, 2016 - AGENDA
Category 2. RECOGNITION
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Subject 3.01 Superintendent's Report - Dr. Christine Johnson
Meeting Jun 14, 2016 - AGENDA
Category 3. REPORTS
Type Report
Subject 3.02 Business Administrator's Report - Mr. William Moffitt
Meeting Jun 14, 2016 - AGENDA
Category 3. REPORTS
Type Report
Subject 3.03 Committee Reports
Meeting Jun 14, 2016 - AGENDA
Category 3. REPORTS
Type Report
Subject 3.04 Board President's Report - Mr. Thomas Kluepfel
Meeting Jun 14, 2016 - AGENDA
Category 3. REPORTS
Type Report
Subject 4.01 Guidelines for Public Comments
Meeting Jun 14, 2016 - AGENDA
Category 4. PUBLIC COMMENTS (Agenda Items Only)
Type Information
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5. ACTION ITEMS
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for consent agenda listing several items forapproval of the Board by a single motion. Most of the items listed under the consent agenda have gone throughBoard subcommittee review and recommendation. Documentation concerning these items has been provided to allBoard members and the public in advance to assure an extensive and thorough review. Items may be removedfrom the consent agenda at the request of any board member.
6. ACTION - MINUTES
Subject 5.01 Approval of the Consent Action Items
Meeting Jun 14, 2016 - AGENDA
Category 5. ACTION ITEMS
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education approves a Consent Agenda.
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7. ACTION - POLICIES8. ACTION - CURRICULUM AND INSTRUCTION
StaffPosition forJoseph F. BrandtPrimary School
Dates andTime
Hourly Rate &Acct. #
1.Dr. YeseniaFlores PIRT Team
Wednesday07/10/166 hoursWednesday08/10/166 hours
$38.49 per hour (pendingHEA negotiations)#20-218-200-176-27-1028-000-0959
2.Carolyn Best-Velasco PIRT Team
Wednesday07/10/16Wednesday08/10/166 hours
$38.49 per hour (pendingHEA negotiations)#20-218-200-176-27-1028-000-0959
$38.49 per hour (pendingHEA negotiations)#20-218-200-176-27-1028-000-0959
Wednesday &
Subject 6.01 Approval of Minutes for May 3, 2016
Meeting Jun 14, 2016 - AGENDA
Category 6. ACTION - MINUTES
Type Action, Minutes
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following Board of Education minutes:03 MAY 2016 BUDGET HEARING PUBLIC MINUTES
Subject 8.01 Approval of Professional Development Preparations for Joseph F. BrandtPrimary School for 2016-2017
Meeting Jun 14, 2016 - AGENDA
Category 8. ACTION - CURRICULUM AND INSTRUCTION
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following professional development planning hours, to be paid for through thepreschool education aid grant, for the summer of 2016 at Joseph F. Brandt Primary School:
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5.Ashley Landers Master Teacher
Thursday07/06/16 &07/07/169 - 36 hours eachday
$38.49 per hour (pendingHEA negotiations)#20-218-200-176-27-1028-000-0959
Middle School EnglishLanguage Arts TeacherTCH.HS.ENGM.03#15-130-100-101-07-1015-000
Step 1 BA$49,223.00 (pendingHEA negotiations)
09/01/16-06/30/17
5.SaramiSoler
Elementary Science TeacherWallace
Step 1 BA$49,223.00
09/01/16-06/30/17
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approve the appointments of the following personnel in the Hoboken School District for the2016-2017 school year on the appropriate bargaining unit salary, pending the full satisfactionof requisite New Jersey Department of Education and District employment criteria.
Subject 9.05 Approval of Appointments - 2016-2017 School Year (Teachers)
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following personnel in the Hoboken School District for the 2016-2017 Schoolyear on the appropriate bargaining unit salary, pending the full satisfaction of requisite NewJersey Department of Education and District employment criteria:
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Staff Position Department orSchool
Days (Family or MedicalLeave)
1.Valin Mikhail
Teacher Aid
Wallace School
2016-2017 school year(maternity leave)Returning September,2017
Using 20 sick days09/01/16-09/30/1612 weeks NJFMLAMaternity LeaveReturning: 02/01/17
5.Mildred Ares
Part-time Clerk
Central Office
06/06/16-06/30/16Out sick
6.Stefanee Margolis
Social WorkerCounselor
Connors School
09/01/16-09/16/16using sick days (10days)NJFMLA 11 weeks until12/04/16Returning: 12/05/16
Subject 9.06 Approval of the Harassment, Intimidation and Bullying (HIB) Report
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the HIB report for the month of May, 2016.
Subject 9.07 Approval of Leave Requests and Changes
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following leave requests and changes:
Subject 9.08 Approval of Classroom Placements and Observations for the 2015-2016 SchoolYear
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
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Student Teacher School andGrade
CooperatingTeacher Effective Dates
1.AlysonFitzpatrick
Wallace/HJSHSPre-K -12th
Lisa AllgaierPsychologist
extern - Sept. - Dec., 2016Intern - Jan. - August,20175 days a week
Name School &Position Dates & Hours Acct. # & Hourly Rate
1.Amanda PraSisto
WallaceSpecial EdTeacher
06/27/16-07/28/16Mon. -Thursday4.5 hours perday
#11-422-100-101-20-0000-001$38.49 per hour (pending HEAnegotiations)
Name PositionDates for Camp Hourly Rate or Stipend Acct. #
1.DanielleMiller
Director of CampGrades 2 - 806/27/16-07/27/16
$38.49 per hour (pendingHEA negotiations)8:30 - 3:30Mon. - Wed.
#11-422-100-110-13-0000-000
2.MichelleTraina
Director of CampKindergarten & 1stgrade06/27/16-07/27/16
$38.49 per hour (pendingHEA negotiations)8:30 - 12:30Mon. - Wed.
#11-422-100-1110-13-0000-000
Musical Director for$2500.00
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following classroom placements and observations for the 2015-2016 schoolyear:
Subject 9.09 Approval of Staff for Special Education Summer Program
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following staff for the Special Education Summer Program:
Subject 9.10 Approval of Staff for Summer Theatre Camp
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following staff for Summer Theatre Camp:
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3.KristenDziuba
Camp06/27/16-07/27/16
9:30 - 2:30Mon. - Wed.
#11-422-100-110-13-0000-000
4.BrittenySchruefer
Choreographer forCamp06/27/16-07/27/16
$2500.009:30 - 2:30Mon. - Wed.
#11-422-100-110-13-0000-000
5.HaydeeSantiago
Special Ed one onone teacher aide06/27/16-07/27/16
$14.88 per hour9:30 - 2:30Mon. - Wed.
#11-422-100-106-20-0000-001
Staff PositionHourly Rate & EffectiveDates(up to 16 hours)
Acct. #
1.JacquelineNunez
Clerk forSpecial EducationDepartment
$31.21 per hour (pendingHEA negotiations)09/08/16-06/30/17
#11-000-219-105-20-0000-000
Name Prior Position New Position Effective Date
1.ChristineMarquez
One on One PersonalAideDemarest Mile SquareAID.FL.SEAP.02#11-000-217-106-13-1039-001
One on One PersonalAideWallaceAID.FL.SEAP.0211-000-217-106-13-1039-001
05/11/16-06/30/16
Subject 9.11 Approval of Extra Compensation for Special Education After School Meetings
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves extra compensation for Special Education After School Meeting up to 16 hours.
Subject 9.12 Approval of Transfers for the 2015-2016 School Year
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following transfers:
Subject 9.13 Approval of Staff to be placed on their new payroll level as of June 30, 2016 asper HEA contract Article X Salary Provision 10.6:
Meeting Jun 14, 2016 - AGENDA
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Staff Member SchoolPreviousLevel2015-2016
New Level 2016-2017(as of June 30, 2016)
1.BridgetMinogue
Hoboken HighSchool
Step 2BA + 30$52,737.00
Step 2MA/B+60$56,214.00(pending HEAnegotiations)
Staff Position Effective Date
1.Argenis Gutierrez Highly Qualified Teacher AideBrandt School 05/11/16-06/30/16
Name Position Dates and Times Acct. #
1. JenniferLopez
Coordinator of Grants &Staff Development
July 1, 2016to August 30, 201620 daysSummer HoursFull Work Days
#11-000-221-106-16-0000-00
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
Subject 9.14 Approval of Reappointment to Assignment
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves reinstatement to teacher aide position after completion of teacher praticum.
Subject 9.15 Approval of Grants and Staff Coordinator to Works Summer Hours
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the Grant and Staff Development Coordinator to work summer hours. The rate is1/10 of base pay for 20 days.
Subject 9.16 Approval of Athletic Department Intern
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
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Name Position Effective Dates
1.MichaelDeMarco
Athletic DepartmentIntern
June 15, 2016 - September 1,2016
Assembly/Presenter School &Grade
Dates &Times Cost
1.Sharlene EdwardsHoboken Public Library(To talk about SummerSeven Week Long Reading Program)
Kindergartenthru 6th gradeCalabro School
06/20/168:20a.m.
No costtodistrict
Name PositionDates & Times(Not to exceed 25hours in 5 days)
Hourly Rate & Acct. #
1.StacieGleason
GuidanceCounselor
06/24/16-06/30/1608/22/16-08/26/16
$38.49 per hour (pendingHEA negotiations)#15-401-100-100-07-1903-000-7673
2.SusanWiener
GuidanceCounselor
06/24/16-06/30/1608/22/16-08/26/16
$38.49 per hour (pendingHEA negotiations)#15-401-100-100-07-1903-000-7673
3.DamienArnone
GuidanceCounselor
06/24/16-06/30/1608/22/16-08/26/16
$38.49 per hour (pendingHEA negotiations)#15-401-100-100-07-1903-000-7673$38.49 per hour (pending
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following Athletic Department Intern pending criminal background check:
Subject 9.17 Approval of Assemblies/Presenters for the 2016-2017 School Year
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following assemblies/presentations for the 2016-2017 school year:
Subject 9.18 Approval of Guidance Counselor Summer Hours
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following summer hours for Guidance Counselors to set up for the 2016-2017school year and close out 2015-2016 school year:
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4.DavidWhite
GuidanceCounselor
06/24/16-06/30/1608/22/16-08/26/16
HEA negotiations)#15-401-100-100-07-1903-000-7673
Dates of Work Time Rate Per Hour Total Hours30 days total(Between June 27, 2016& August 31, 2016
9:00 a.m. to3:00 p.m.6 weeks
$38.49 per hour(pending HEAnegotiations)
Not to exceed180 total hours
Staff Program Hourly Rate(9:00 a.m. - 12 noon) Acct. #
1.FrancesAzzarto
SummerMusic Camp
$38.49 per hour (pendingHEA negotiations)
#11-422-100-110-13-0000-000
2.DavidStasiak
SummerMusic Camp
$38.49 per hour (pendingHEA negotiations)August 28th - September 1st,2016
#11-422-100-110-13-0000-000
3.GaryEnrico
SummerMusic Camp
$38.49 per hour (pendingHEA negotiations)
#11-422-100-110-13-0000-000
4.CarlosRoman
SummerMusic Camp $31.21 per hour #11-422-100-110-
13-0000-000
Subject 9.19 Approval of Summer Work Schedule for Director of Athletics
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following summer work schedule for Derek England, Director of Athletics, for thepreparation of the 2016-2017 athletic season, facilities request management, and programsupervision.
Subject 9.20 Approval of Staff for Summer Music Camp
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following staff for Summer Music Camp which will run for 5 weeks, 5 days perweek except the last week of August (4 days) August 28th - September 1st, 2016. The datesare June 27th thru July 29th, 2016. No class on July 4th.
Subject 9.21 Approval of Staff to be placed on their new payroll level as of July 1, 2016 asper HASA contract
Meeting Jun 14, 2016 - AGENDA
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RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following staff to be placed on their new payroll level as of July 1, 2016 as perHoboken Board of Education Administrators and Supervisors Association Guide:
Subject 9.22 Approval of Staff for Compensation as Advisor of Book Club
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following staff for compensation as Advisor for Book Club at Connors School for2015-2016 school year:
Subject 9.23 Approval of One Exchange Student to Attend Hoboken Public Schools
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following Foreign Exchange Student to attend Hoboken Public Schools for the2016-2017 School Year (C.E. ) per Hoboken Board of Education in accordance with Policy5118.
Subject 9.24 Approval of Performance Based Bonus in Accordance with Administrators andSupervisors Contract
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
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Staff1 Principal Joseph Vespignani2.Principal Gerald Fitzhugh3.Principal Martin Shannon4.Special Services Director Suzan Radwan5.Vice Principal Charles Bartlett6.District Supervisor of Math and Science K-12 Donna D'Acunto
Staff Position Stipend Effective Dates1.Frances Cohen Gifted and Talented Coordinator $6,445.00 09/01/15-06/30/16
Staff to beRescinded
1.ChristinaDominguezSpecial Ed.Teacher Aide
Hourly Rate & Acct. #$27.03 per hourAcct. #11-422-100-106-20-000-001
Effective Date06/15/16
Staff tobe Added
2.Jennifer StreetSpecial Ed.Teacher Aide
Hourly Rate & Acct. #$15.22 per hour#11-422-100-106-20-0000-001
EffectiveDates06/27/16-07/28/16
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent and inaccordance with Article 18 of the Agreement between the Hoboken Board of Education andthe Hoboken Administrators Association, approves a payment to the following for twoperformance goals upon completion and accomplishment.
Subject 9.25 Approval of Staff for Coordinator Stipend for the 2015-2016 school year
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the following staff for Coordinator Stipend for the 2015-2016 school year:
Subject 9.26 Approval of Addition and Rescinding of Teacher Aides for Summer Special EdProgram
Meeting Jun 14, 2016 - AGENDA
Category 9. ACTION - GOVERNANCE AND PERSONNEL
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Superintendent,approves the rescinding of one teacher aide and the addition of another teacher aide to theSpecial Education Summer Program for 2016:
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List of Scholarships for the Graduating Class of 2016
Scholarships for the 2016 Graduating Class Amount of Scholarship1.Moller Scholarship $6,100.00
2.Elks Local Foundation Award 6 @ 750.00
3.Doctor Mario Sciorsci Award $150.00
4.”HEARTS” Award $1,000.00
5.The Hoboken Educators Association Award $250.00
6.The Monte San Giacomo Club $250.00
7.The John Sacci Memorial Scholarship $500.00
8.The Bertha Daniello Memorial Award $500.00
9.In Memory of Catherine A. Lisa $250.00
10.The Frederick J. Kolb Memorial Award $100.00 11.The Nicholas J. Spina Memorial Award $500.00
Subject 10.02 Approval of the Finance Certification for April 2016
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
Pursuant to N.J.A.C. 6A:23-2.11(c)3, the Board Secretary does certify that no line itemaccount has encumbrances and expenditures, which in total exceed the line itemappropriation in violation of N.J.A.C. 6A:23-2.11(a). Pursuant to N.J.A.C. 6A:23-2.11(c)4, theHoboken Board of Education has reviewed for the minutes of this meeting the BoardSecretary and Cash Flow monthly financial reports for April 2016 are in agreement and thatno major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11(b).
Subject 10.03 Approval of Monthly Transfers
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED, upon recommendation of the Superintendent, that the School District of theHoboken Board of Education, in the County of Hudson, New Jersey approves transfers withinthe 2015/2016 budget in compliance with N.J.A.C. 6:20-2. (On file in the Business Office)
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File Attachments06 14 16_Contracts.pdf (36 KB)
File Attachments06 14 16_Awards.pdf (32 KB)
File Attachments
RecommendedAction
RESOLVED, that the Hoboken Board of Education approves contract(s) as attached.
Subject 10.08 Approval of Awards and Appointments for the 2016/17 School Year
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action
RecommendedAction
WHEREAS, in accordance with the provisions of the Public Schools Contract Law, N.J.S.A.18A:18A-1 et seq, the Hoboken Board of Education sought Proposals, Qualifications and/orBids through a fair and open process; and
AND WHEREAS all Requests for Proposals ("RFPs"), Requests for Qualifications ("RFQs")and/or Bids were publicly advertised the Star Ledger and Jersey Journal unless otherwisestated. In addition, notices were posted on the district's website. Political Disclosure Form(s)[as required] were received at least ten (10) days prior to this resolution;
BE IT RESOLVED, that the Hoboken Board of Education approves awards and appointments asper the attached list.
Subject 10.09 Approval of Special Services Awards and Appointments for the 2016/17School Year
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
WHEREAS, in accordance with the provisions of the Public Schools Contract Law, N.J.S.A.18A:18A-1 et seq, the Hoboken Board of Education sought Proposals, Qualifications and/orBids through a fair and open process; and
AND WHEREAS all Requests for Proposals ("RFPs"), Requests for Qualifications ("RFQs")and/or Bids were publicly advertised the Star Ledger and Jersey Journal unless otherwisestated. In addition, notices were posted on the district's website. Political Disclosure Form(s)[as required] were received at least ten (10) days prior to this resolution;
BE IT RESOLVED, that the Hoboken Board of Education approves Special Services awards andappointments as per the attached list.
Note(s): FSMC guarantees a minimum of break-even operation for the 2016/17 school year.
Subject 10.10 Awarding of Student Transportation Contracts for the 2016/2017 School Year(Bid No. 2016-17-001)
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED that the Hoboken Board of Education authorizes the Board President and/orBusiness Administrator/Board Secretary to execute appropriate contract documentation forthe subject contracts and submission to the Hudson County Executive Superintendent ofSchools as attached.
Subject 10.11 Approval of Food Service Management Company ("FSMC") Proposal for the2016/2017 School Year
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
BE IT RESOLVED that the Hoboken Board of Education accepts the Food Service Managementproposal from The Pomptonian, Inc. for the food service operation for 2016-2017. TheHoboken Board of Education approves the contract which contains the following languageregarding fee and guaranteed operating results:
The FSMC shall receive, in addition to the costs of operation, an administrative/managementfee of fifty-nine thousand seven hundred ninety-seven dollars and fifty cents ($59,797.50) tocompensate the FSMC for administrative and management costs. This fee shall be billed in 10monthly installments of $5,979.75 per month as a cost of operation. The LEA guarantees thepayment of such costs and fee to the FSMC.
The FSMC guarantees the LEA a no cost of operation for the LEA for school year 2016-2017.
Subject 10.12 Resolution of the Hoboken Board of Education Supporting the City of HobokenSafe Routes to School Project and the Application for Safe Routes to School Fundingto Make Infrastructure Improvements that will Improve the Walking and BikingEnvironment for Students
WHEREAS, it is our understanding that the City of Hoboken proposes a Safe Routes to SchoolProject for crosswalk improvements at the intersection of 4th Street and Garden Street, whichstudents frequently use when traveling to and from Demarest School, and
WHERE AS, this project serves school walkers and bicyclists on the route to the school; and
WHEREAS, this Safe Routes to School Project will provide a much needed safety improvementin the area and will provide a much safer transportation experience for student walkers andbike riders, as well as students with disabilities and the general population of pedestrians andbicyclists in the City of Hoboken; and
WHEREAS, the project will make the route to one of the District’s schools, much safer; and
WHEREAS, it is our belief that the proposed activities are consistent with the goals of the SafeRoutes to Schools program and the policies of the Hoboken Public School District, and thatfunding this project would provide a significant opportunity for the City of Hoboken to improvestudent safety.
NOW, THEREFORE, BE IT RESOLVED BY THE HOBOKEN BOARD OF EDUCATION AS FOLLOWS:
The Hoboken Board of Education fully supports the City of Hoboken’s efforts in seeking SafeRoutes to Schools funding from the New Jersey Department of Transportation and willcollaborate to support the goals of the project, namely, to improve safety, encourage walkingand biking to school, and to improve the walking and biking environment for students of thedistrict and other users of the routes.
Subject 10.13 Approval of Disposal of Obsolete and/or Broken Equipment
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
WHEREAS, the Hoboken School District regularly purchase computers to replace broken andobsolete computers, as determined by the District's Chief Technology Officer; and
WHEREAS, the broken and obsolete computers must be disposed of according to Departmentof Environmental Regulations because of materials present in monitors and CPU's; and
WHEREAS, the District has inventoried and identified obsolete and non-functioning equipmentfor disposal (list attached) which includes but is not limited to printers, desktops/towers, andmonitors; and
WHEREAS, the equipment will be disposed of in accordance with Department ofEnvironmental regulations in the most cost efficient manner; now therefore
BE IT RESOLVED, that the Hoboken Board of Education approves the disposal of broken andobsolete equipment in the most cost efficient manner in compliance with environmentalregulations.
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Subject 10.14 Approval of Appointment of Board Secretary
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED, that the Hoboken Board of Education appoints as Board Secretary, (N.J.S.A.18A:13-13, N.J.S.A. 18A:17-2, 17-5), William P. Moffitt effective July 1, 2016 through June30, 2017.
BE IT FURTHER RESOLVED, that the Hoboken Board of Education, in the county of Hudson,New Jersey, appoints Donna Perez as Assistant Board Secretary to function in the absence ofthe Board Secretary effective July 1, 2016 through June 30, 2017.
Subject 10.15 Approval of Designee to Approve Line Item Budget Transfers
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED, that as provided by N.J.S.A. 18A:22-8.1 amended, the Superintendent or SchoolBusiness Administrator be designated to approve such line item budget transfers as arenecessary between Board of Education meetings, and that such transfers shall be reported tothe Board of Education, ratified and duly recorded in the minutes of the next regular meeting,be and hereby is submitted.
Subject 10.16 Approval of Appointment of Representatives Requesting Federal and StateFunds
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Business Administrator,approves that the Superintendent of Schools and the Business Administrator / BoardSecretary for the Hoboken Board of Education, or their designees, be designated as theBoard’s agents to request state and federal funds under the existing State and Federal Lawsfor the period from the date of this Meeting to the Board Organization Meeting in the nextcalendar year.
Subject 10.17 Approval of Custodian of Records
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
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RecommendedAction
RESOLVED, that the Hoboken Board of Education approves the appointment of the BoardSecretary as Custodian of Records in accordance with N.J.S.A. 47:1A-1 et seq. for the2016/2017 school year; and
BE IT FURTHER RESOLVED that the Hoboken Board of Education indemnifies the BoardSecretary for all legal costs, which might arise from this position.
Subject 10.18 Approval of Designation of Official for Investments and Wires
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED, that the Hoboken Board of Education, designates the Board Secretary as theperson responsible for any and all Hoboken Board of Education investments; and
BE IT FURTHER RESOLVED that the Board Secretary, Assistant Board Secretary, or InternalAuditor is authorized to make wire transfers amongst the Board accounts as may benecessary.
Subject 10.19 Designation of Qualified Purchasing Agent ("QPA") for the Hoboken Board ofEducation
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED, that William Moffitt, Business Administrator/Board Secretary is appointed andauthorized as a Qualified Purchasing Agent to award contracts under the NJ Public BiddingThresholds under the LPCL and Public School Contracts Law at N.J.S.A.40A:11-3(a) and (c);18A:18A-3(a) and (c), the Bid Threshold with a QPA is hereby set at $40,000 and QuoteThreshold with a QPA is set at $5,400.
Subject 10.20 Appointment of the Public Agency Compliance Officer
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
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RecommendedAction
RESOLVED, In accordance with N.J. A.C. 17:27-3.2, William Moffitt, BusinessAdministrator/Purchasing Agent is appointed as the Public Agency Compliance Office ("PACO")for the Hoboken Board of Education effective July 1, 2016 through June 30, 2017. The PublicAgency Compliance Officer is the liaison between the Hoboken Board of Education and theState of New Jersey Department of the Treasury, Division of Contract Compliance EqualEmployment Opportunity in Public Contracts. The Public Agency Compliance Officer isresponsible for administering contracting procedures pertaining to equal employmentopportunity regarding the Hoboken Board of Education and the appropriate contract vendors.
The major responsibilities of the Public Agency Compliance Officer are to obtain and keep acurrent file of the required Affirmative Action Evidence from contracted vendors who dobusiness with the Board; Include the mandatory Affirmative Action language in alladvertisements for bids and all solicitation of proposals; and Include the appropriatemandatory Affirmative Action Language in all bid specifications and all Board contracts.William Moffitt will assume the responsibilities at no extra compensation.
Subject 10.21 Approval of Cooperative Pricing System Agreement with Hunterdon CountyEducational Services Commission
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED, that the Hoboken Board of Education approves the participation in a cooperativepricing system with Hunterdon County Educational Services Commission (HCESC) for the2016/2017 School Year.
Subject 10.22 Approval of Cooperative Pricing System Agreement with Educational ServicesCommission of New Jersey ("ESCNJ")
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED, that the Hoboken Board of Education approves the participation in a cooperativepricing system with Educational Services Commission of New Jersey ("ESCNJ"), formerlyknown as "Middlesex Regional Educational Services", for the 2016/2017 School Year.
Subject 10.23 Approval of Tax Shelter Annuity Companies
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
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RecommendedAction
RESOLVED, that the Hoboken Board of Education designates the current Tax ShelteredAnnuity Companies open for enrollment to any school district employee for the 2016/2017school year as per N.J.S.A. 18A:66-127 and Policy 4142/4242:
Approved Tax Shelter Annuity Companies(a) Aspire Financial Services Inc. (b) AXA Equitable (c) Mass Mutual Financial Group (d) MetLife (e) The Variable Annuity Life Insurance Company (f) Lincoln Investments
Subject 10.24 Approval of Life Insurance Vendor(s)
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED, that the Hoboken Board of Education adds to its current list of approved LifeInsurance Vendors open for enrollment to any school district employee for the 2016/2017school year as per N.J.S.A. 18A:16-13 and Policy 4142/4242 the following:
Approved Life Insurance Vendor(a) New York Life Insurance Company(b) Colonial Life Insurance (disability ins. only)
Subject 10.25 Approval of the Minimum Chart of Accounts
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED, that the Hoboken Board of Education, in the County of Hudson, New Jersey,designates the NJDOE Chart of Accounts as the minimum Chart of Accounts for use in theDistrict; and
BE IT FURTHER RESOLVED, that the business office is authorized to add additional subaccount designation (both within the existing sub accounts as well as additional subpositions), as the School Business Administrator may deem necessary; and
BE IT FURTHER RESOLVED, that the Superintendent is authorized to make any necessarytransfer below the level of the NJDOE Chart of Accounts.
Subject 10.26 Approval of School Depositories and Signatures for the 2016/2017 SchoolYear
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
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File Attachments06 14 16_School Depositories and Signatures.pdf (138 KB)
RecommendedAction
RESOLVED, that the Hoboken Board of Education, approves that all checks, drafts forpayment or withdrawal of money from said account be signed by the person holding theappropriate title as listed (N.J.S.A. 18A:19-1).
Subject 10.27 Approval of Workers' Compensation Insurance through the Pooled InsuranceProgram of New Jersey
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
WHEREAS, the Hoboken Board of Education desires to provide the most comprehensive andcost effective Worker's Compensation coverage to employees; and
WHEREAS, on March 11, 2014, the Hoboken Board of Education did approve a resolutionrenewing its membership in the Pooled Insurance Program of New Jersey ("PIPNJ") for theterm beginning term on July 1, 2014 and ending on June 30, 2017;
BE IT RESOLVED that the Hoboken Board of Education approves PIPNJ workers' compensationinsurance coverage for the 2016/2017 school year at a renewal rate of $296,649.00.
Subject 10.28 Waiver of Coverage for the 2016/2017 School Year
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RecommendedAction
WAIVER OF COVERAGE STATE HEALTH BENEFITS PROGRAM
WHEREAS, employees are now permitted to waive their SHBP medical and prescriptioncoverage – provided they have other health care coverage, and
WHEREAS, a State Health Benefits Program Coverage Waiver/Reinstatement Form and ActiveEmployee Health Benefits Application must be submitted through the Human Resources Officeto the SHBP in order to waive SHBP medical and prescription coverage, and
WHEREAS, to reinstate coverage under the SHBP, an employee must once again complete aState Health Benefits Program Coverage Waiver/Reinstatement Form and Active EmployeeHealth Benefits Application, and
WHEREAS, the employee must notify the SHBP within 30 days of the loss of the othercoverage and provide proof of loss of that coverage. And
WHEREAS, reinstatement will be effective immediately following the loss of the employee’sother health plan coverage,
NOW THEREFORE BE IT RESOLVED that the Hoboken Board of Education offers the opt outplan to all active eligible employees, and
BE IT FURTHER RESOLVED, those active eligible employees who are eligible for other healthcare coverage, and waive coverage with the Hoboken Board of Education, will receive anincentive payment of either 25% of the amount saved by the employer or $5,000, whicheveris less, and
BE IT FURTHER RESOLVED, the incentive payment will be made twice a year on the closestpay date to December 15 and June 15 each year.
The decision of the Hoboken Board of Education to allow its employees to waivecoverage, and the amount of incentive to be paid, cannot be subject to the collectivebargaining process.
Subject 10.29 Approval of Membership in the New Jersey State Interscholastic AthleticAssociation
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
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RecommendedAction
RESOLVED, that the Hoboken Board of Education approves membership in the New JerseyState Interscholastic Athletic Association ("NJSIAA"). The annual dues for 2016-2017 are$2,150.00.
HOBOKEN BOARD OF EDUCATIONMEMBERSHIP RESOLUTION
NEW JERSEY STATE INTERSCHOLASTIC ATHLETIC ASSOCIATION
RESOLVED, that the Hoboken Board of Education, in the County of Hudson, New Jersey, asprovided for in Chapter 172 Laws 1979 (N.J.S.A. 18A:11-3 et seq. and Policy 2431) herewithenrolls Hoboken High School as a member of the New Jersey State Interscholastic AthleticAssociation to participate in the approved interschool athletic program sponsored by theNJSIAA; and
BE IT FURTHER RESOLVED, that this resolution will continue to be in effect until or unlessrescinded by the Board of Education and shall be included among those policies adopted bythe Board. Pursuant to N.J.S.A. 18A:11-3, in adopting this resolution the Board of Educationadopts as its own policy and agrees to be governed by the constitution By-Laws and Rulesand Regulations of the NJSIAA.
Subject 10.30 Appointments for the 2016/2017 School Year
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education, upon recommendation of the Business Administrator,approves appointments for the 2016/17 school year as listed.
2016 / 2017 Appointmentsa. Affirmative Action Officer Joseph Vespignanib. Affirmative Action Officer for Contracts William P. Moffittc. Educational Stability Specialist William Jamesd. Americans With Disabilities Act Officer TBDe. Title IX Officer Derek Englandf. English As A Second Language Plan Gerald Fitzhughg. Indoor Air Quality Officer Timothy Calligyh. Chemical Hygiene Officer Timothy Calligyi. Safety Officer Timothy Calligyj. AHERA Compliance Officer Timothy Calligyk. Integrated Pest Mgmt Coordinator Timothy Calligyl. Right-to-Know Officer Timothy Calligy
Subject 10.31 Approval of Donation(s)
Meeting Jun 14, 2016 - AGENDA
Category 10. ACTION - FINANCE
Type Action (Consent)
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11. ACTION - LEGAL12. ACTION - FACILITIES
RecommendedAction
RESOLVED, that the Hoboken Board of Education approves the following donations:
- Donor(s) Donated Item(s) Location Estimated Valueas Nancy Wymer Costuming (Various Items) Drama Department $360.00
Subject 12.01 Approval of Fire and Safety Drill Reports
Meeting Jun 14, 2016 - AGENDA
Category 12. ACTION - FACILITIES
Type Action (Consent)
RecommendedAction
RESOLVED, that the Hoboken Board of Education approves the Safety Drill Reports for May2016.
Subject 12.02 Approval of the School Bus Emergency Evacuation Drill Report
Meeting Jun 14, 2016 - AGENDA
Category 12. ACTION - FACILITIES
Type Action (Consent)
RecommendedAction
RESOLVED, that the Hoboken Board of Education approves the following School BusEmergency Evacuation Drill Reports, to be conducted twice each year according to NJAC:6A:27-11.2
- School Date ofDrill
Time Location RouteNo(s)
Transp. Vendor Supervisor
21 BrandtSchool
05/17/16 8:00AM
215 9th Street 101 MayorTransportation
Bart Reilly
22 CalabroSchool
05/17/16 8:45AM
524 Park Avenue 115 MayorTransportation
JosephVespignani
23 WallaceSchool
05/18/16 8:25AM
1100 WillowAvenue
101 MayorTransportation
Charles Bartlett
24 WallaceSchool
05/18/16 8:20AM
1100 WillowAvenue
102 MayorTransportation
Charles Bartlett
25 WallaceSchool
05/18/16 8:30AM
1100 WillowAvenue
115 MayorTransportation
Charles Bartlett
Subject 12.03 Approval of District Strategic Sustainability Plan
Meeting Jun 14, 2016 - AGENDA
Category 12. ACTION - FACILITIES
Type Action (Consent)
RecommendedAction
RESOLVED, that the Board of Education approves a District Strategic Sustainability Plan.
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13. ACTION - GRANTS14. PUBLIC COMMENT (Agenda and Non-Agenda Items)
15. CONSIDERATION OF EXECUTIVE SESSION (If Necessary)
WHEREAS, the Hoboken Board of Education seeks to adjourn to Executive Session in full compliancewith the Open Public Meetings Act N.J.S.A. 10:4-6et. seq. WHEREAS, the Open Public Meetings Act provides that a public body may exclude the public from thatportion of the meeting at which it discusses matters pertaining to personnel, negotiations, and/orlitigation; now BE IT RESOLVED, that the Hoboken Board of Education adjourns to Executive Session to discussmatters of ________________________________________________________. BE IT FURTHER RESOLVED, that the minutes of the discussion of any of these items will be disclosedto the public when matters have been determined and confidentiality is no longer required. Action maybe taken by the Board. The estimated time for Executive Session will be (approx.) _________ minutes.
16. RECONVENE OPEN SESSION
Subject 14.01 Guidelines for Public Comment
Meeting Jun 14, 2016 - AGENDA
Category 14. PUBLIC COMMENT (Agenda and Non-Agenda Items)
Type Information
Subject 15.01 Executive Session Statement
Meeting Jun 14, 2016 - AGENDA
Category 15. CONSIDERATION OF EXECUTIVE SESSION (If Necessary)
Type Action
RecommendedAction
RESOLVED, that the Board of Education adjourns to closed, executive session at ___:___ pmfor approximately _____ minutes.
Subject 16.01 Motion to Reconvene Public Session
Meeting Jun 14, 2016 - AGENDA
Category 16. RECONVENE OPEN SESSION
Type Action
RecommendedAction
RESOLVED, that the Board of Education returned to Public Session at ____:____pm.
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17. ADJOURNMENT
18. FUTURE MEETINGS
Please Note: the Regular Meeting of the Hoboken Board of Education, previously advertised for May 10, 2016, hasbeen rescheduled for Wednesday, May 11, 2016.
Subject 16.02 Action Items from Executive Session (If Necessary)
Meeting Jun 14, 2016 - AGENDA
Category 16. RECONVENE OPEN SESSION
Type Action
Subject 17.01 Vote to Adjourn Public Meeting
Meeting Jun 14, 2016 - AGENDA
Category 17. ADJOURNMENT
Type Action
RecommendedAction
RESOLVED, that the Board of Education adjourns its Public Meeting of DATE at ____:____pm.
Subject 18.01 Upcoming Meeting Dates
Meeting Jun 14, 2016 - AGENDA
Category 18. FUTURE MEETINGS
Type Information
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