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Hoke County Partnership for Children and Families 2012-13 Annual Progress Report Linda Blanton, Director of Planning, Development & Communications Partnership for Children of Cumberland County
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Page 1: Hoke County Partnership€¦ · Web viewThis report details findings reported by the eleven Hoke County Partnerships for Children and Families funded programs at year’s end (June

Hoke County Partnership for Children and Families

2012-13 Annual Progress Report

Linda Blanton, Director of Planning, Development & Communications

Partnership for Children of Cumberland County

Page 2: Hoke County Partnership€¦ · Web viewThis report details findings reported by the eleven Hoke County Partnerships for Children and Families funded programs at year’s end (June

Hoke County Partnership for Children and Families | 2

CONTENTSEXECUTIVE SUMMARY 3

OERVIEW 5

EARLY CHILD CARE & EDUCATION PROGRAM 6Childcare for ESL Family Literacy Activity 6Hoke Consumer Education Referral 8Hoke Quality Enhancement Program 10Mobile Preschool 14Pre-Kindergarten/Title 1/NC PreK Scholarship Program 16

CHILD HEALTH PROGRAMS 19ECI Enhanced Therapy Services – Speech Connections 19Pediatric Development Therapy – Enhanced Therapy Services 21

FAMILY SUPPORT PROGRAM 24Child Passenger Safety Seat Program 24F.A.R. – “Families All Read” Family Literacy Project 27Parents as Teachers 29

ADMINISTRATIVE SERVICES 32Program Coordination & Evaluation 32

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Executive SummaryThis report details findings reported by the eleven Hoke County Partnerships for Children and Families funded programs at year’s end (June 30, 2013. Funded programs represent both internally and externally administered programs. Regardless of how administered, each program is required to report quarterly on progress toward program-specific outputs and outcomes. Outputs represent counts of program activities such as number of training presented or attended, numbers of persons served, etc. and provide information about the degree to which the program is being implemented as expected. Outcomes represent the documented changes that result from program activities and can include such things as changes in practice, certifications, or knowledge. Outcomes are used to assess the degree to which a program is meeting its respective performance goals.

Year-end program reports were reviewd and used to assign a Program Implementation score and Program Accomplishment score (both measured as a percent met). These scores represent the degree to which a program is meeting all outputs and outcomes.

Program Program Implementation

Program Performance

Total Composite

Childcare for ESL Family Literacy Activity 100% (6/6 ) 75% (3/4) 90% (9/10)Hoke Consumer Education Referral 100% (10/10) 50% (2/4) 86% (12/14)Hoke Quality Enhancement Program 76% (19/25) 100% (3/3) 79% (22/28)Mobile Preschool 100% (9/9) 100% (3/3) 100% (12/12)Pre-Kindergarten/Title 1/NC PreK Scholarship Program

100% (10/10) 100% (4/4) 100% (14/14)

ECI Enhanced Therapy Services – Speech Connections 100% (12/12) 100% (2/3) 100% (15/15)Pediatric Development Therapy – Enhanced Therapy Services

100% (19/19) 100% (8/8) 100% (27/27)

Child Passenger Safety Seat Program 100% (7/7) 50% (1/2) 89% (8/9)F.A.R – “Families All Read” Family Literacy Project 89% (8/9) 0% (0/3) 67% (8/12)Parents as Teachers 92% (23/25) 100% (4/4) 90% (26/29)Program Coordination & Evaluation 100% (12/12) 100% (3/3) 100% (15/15)

122/144 (83%) 33/41 (81%) 168/185 (91%)

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Observations Regarding the Evaluation and Monitoring Transition:1. Relationship building through one-on-one meetings, phone calls, and email was key to successful

interactiona. As this was the first year it took significant time; next year should take less time as the

relationships have already been established b. The GL work led to a higher level of understanding of each funded program

2. Use the same monitoring tool as the previous yeara. Using the same monitoring tool for the transition year made it easier for the DSPs to adjust b. Sending the monitoring tool 2 weeks prior to the site visit led to a sense of cooperation with the

DSPs feeling prepared 3. Client level data represents a fundamental improvement in the quality of data available to program

managers and evaluators, allowing for:a. Increase capacity to catch errors (such as duplicate work and/or miscoded items) in their data

easily and quicklyb. Data Use - Flexibility (allowing data to be examined in different ways)c. Process Gains -Short feedback loops (between taking assessments and receiving results)d. Reduces the monitoring burden on PFC

Recommendations for 2013-141. Be more intentional on scheduling the monitoring visits

a. Allow for more time for each visit; 2 hours was not enoughb. Space the monitoring visits out over a full month

2. Due to the transition from manual system to electronic system, the introduction of the NCPC Quality Assurance Review Process and the reflections from the 2012-13 Monitoring Process, we recommend revising the Hoke Monitoring tool to eliminate or modify:

a. Components that are no longer needed due to the implementation of GLb. Components that are duplicative

3. Continue to develop quality assurance tools to support monitoring of fidelity implementation4. Offer more in-service training on:

a. Use of Reporting Workspaceb. Use of Quality Assurance Tools

Page 5: Hoke County Partnership€¦ · Web viewThis report details findings reported by the eleven Hoke County Partnerships for Children and Families funded programs at year’s end (June

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OverviewSmart Start continually strives for excellence. When the NC legislature introduced the requirments for Smart Start funds to go toward evidence-based and evidence-informed (EB/EI) activities, our system was presented with a new opportunity to re-examine how we dedicate our funds, continuing to reach for excellence.

Activity Title Program or Practice EB in Guide

EI in Guide

EB not in Guide

EI not in Guide

1. Childcare for ESL Family Literacy Activity

Child Care Subsidy

2. Hoke Consumer Education Referral

Child Care Resource and Referral

3. Hoke Quality Enhancement Program

Program Quality Enhancement/Maintenance IncentivesEducation SupportsConsultation/Coaching

6. Mobile Preschool7. Pre-Kindergarten/Title 1/NC

PreK Scholarship ProgramChild Care Subsidy

8. ECI Enhanced Therapy Services – Speech Connections

Speech Language Therapy Services

9. Pediatric Development Therapy – Enhanced Therapy Services

Speech, Occupational And Physical Therapy

10. Child Passenger Safety Seat Program

Safe Kids Buckle Up

11. F.A.R – “Families All Read” Family Literacy Project

12. Parents as Teachers Parents as Teachers13. Program Coordination &

EvaluationProgram Coordination, Evaluation, and Outreach

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Early Child Care & Education Program

Childcare for ESL Family Literacy Activity

Contract Activity Description

Subsidy – Dual Subsidy: NON TANF/CCDF Eligible – Dual subsidy financial assistance will be paid on a direct per child basis for the purchase of care and enhancements for families who do not meet Temporary Assistance for Needy Families (TANF) eligibility or Child Care Development Fund (CCDF) eligibility guidelines. This activity will be implemented by the contractor who will report data into the state-level Smart Start Reporting System on a monthly basis. Includes wrap-around care.

Output Data

Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for FY 2012-13

# of families requesting child care subsidy assistance

7 1 2 4 2 9

# of families qualifying for subsidy At least 6 6 1 2 4 2 9

# of parents provided with information on early child care & education options

7 1 2 4 2 9

# of children impacted by subsidy for childcare

At least 10 7 1 2 5 3 11

# of child care facilities receiving subsidy At least 3 5 1 2 1 1 5

# of parents with an average monthly participation rate of at least 80%

6 1 2 4 2 9

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Outcome Data

Projected Baseline ActualPBIS Outcome -

By June 30, 2013, the average star placement of children served through Childcare for ESL Family Literacy will be at least 3.50.

2007-2008 – 3.5 2008-2009 – 3.33 2009-2010 – 3.64 2010-2011 – 3.55 2011-2012 – 3.00

Average star placement at the end of the 4th quarter was 3.0.

By June 30, 2013, at least 80% (up to 8 of 10) of children whose parents participate in the program will be placed in high quality care (3 stars or higher).

2006-2007 - 69% (11 of 16) 2007-2008 – 100% (17 of 17) 2008-2009 – 100% (18 of 18) 2009-2010 – 100% (10 of 10) 2010-2011 – 100% (13 of 13) 2011-2012 – 100% (7 of 7)

100% (9 of 9) are placed in a facility that is at least 3 stars.

By June 30, 2013, 100% (10 of 10) of participating children 0-5 will be placed in a state regulated child care facility.

2006-2007 - 100% (16 of 16) 2007-2008 – 100% (17 of 17) 2008-2009 – 100% (18 of 18) 2009-2010 – 100% (10 of 10) 2010-2011 – 100% (13 of 13) 2011-2012 – 100% (7 of 7)

100% (9 of 9) of the children are in state regulated child care facilities.

By June 30, 2013, 100% of participating parents will have at least an 85% attendance rate in ESL classes each month.

2008-2009 – 100% (15 of 15) 2009-2010 – 100% (7 of 7) 2010-2011 – Due to the lack of

participation from other students, the class was constantly closed early and terminated prior to year-end.

2011-2012 – 75% (3 of 4)

100% (9 of 9) of the parents were in compliance with the 85% attendance rate.

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Hoke Consumer Education Referral

Contract Activity Description

The Partnership for Children of Cumberland County, Inc. will provide a Consumer Education and Referral component to a resource and referral service. This program will enable parents with children ages birth to five years (not yet in kindergarten) to access child care information, resources and referrals. Smart Start funds will be used to partially fund up to one (1) Family Support Caseworker who will also provide child development information, both orally and in writing, tailored to meet family needs on topics such as ages and developmental stages, positive discipline, developmentally appropriate practices and preparing children for school. Families will access services through a phone number, email address or physical address that is widely advertised. The Family Support Caseworker will educate families regarding early care and education issues, quality indicators (including star rating licensing), program options and features; and furnish families with child care referrals, including star rating, licensing history, compliance history, staff education and program requirements. The Family Support Caseworker will be based out of the Partnership office and provide services in Hoke County no less than weekly. An outreach component will be implemented to develop awareness among employers, local businesses, public agencies and the public at-large of the current service and the upcoming call center concept.

Output Data

Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for

FY 2012-13

# of parents/guardians who received one-on-one child care resource and referral

Total parents 100

145 23 24 16 34 97

# of parents/guardians who received child development information in writing or verbally

75 145 23 24 16 34 97

# of children impacted by this one-on-one training/counseling

Total children 100

217 29 36 25 51 141

# of child care resource and referrals made via the internet

42 9 1 7 6 23

# of parents/guardians receiving referrals via the internet

42 9 1 7 6 23

# of children impacted by internet referrals

59 12 1 8 6 27

# of parent/guardians contacted by phone for follow-up after an internet referral

33 9 1 7 6 23

# of families referred to the child care subsidy program through DSS

145 35 25 33 57 150

# of families referred to the military subsidy program through NACCRRA

38 9 3 5 4 21

# of military families served 38 9 3 5 4 21

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Outcome Data

Projected Baseline ActualPBIS Outcome –

Of the families who respond to a follow-up survey, the average star placement of their children will be at least 3.15 AND the percentage of children in 4 and 5 star facilities will be at least 15% (by June 30, 2012).

2006-2007 - 3.45 average star placement and 35% of children in 4 and 5 star facilities.

2007-2008 - 3.15 average star placement and 15% found care in at least a 4 star facility. (3 in 4 star facilities, 17 in 3 star facilities, and 2 did not respond to the question.)

2008-2009 - 3.16 Average Star Placement and 36% (9 of 25) of children were placed in 4 or 5 star facilities.

2009-2010 - The average star placement was 3.05 and 30% (6 of 20) are in 4 & 5 star facilities.

2010-2011 - 3.45 Average Placement Star Rating; 34% (18 of 53) in 4 and 5 Stars

2011-2012 - 4.0 average placement star rating; 80% (37 of 46) in four or five star care

As of fourth quarter, the average star placement is 3.53 and 51% (26 out of 51) of children are in four or five star care.

By June 30, 2013, 75% (33 of 44) of the families who complete a follow-up survey will indicate they used at least one of the following indicators in their search for quality child care: Low staff/child ratio Education of staff Compliance history Staff-Child Interactions Small group size Staff stability

2002-2003 – 71% (90 of 127) 2003-2004 - 73% (29 of 40) 2004-2005 - 91% (120 of 132) 2005-2006 - 79% (55 of 70) 2006-2007 – 86% (no other data

provided) 2007-2008 – 82% (18 of 22) 2008-2009 – 100% (25 of 25) 2009-2010 – 89% (31 of 35) 2010-2011 – 86% (60 of 70) 2011-2012 - 100% (45 of 45)

90% (37 out of 41) of families who responded to a follow-up survey (as of the fourth quarter) indicated that they used at least one quality indicator in their search for child care.

By June 30, 2013, progress in community outreach efforts will be demonstrated by serving 25% more families than in the previous fiscal year (from 60 to 75 families).

2009-2010 - 60 2010-2011 – 218% increase (from 60 to

142) 2011-2012 - 32% (from 142 to 187)

Number of families served decreased by 17% from 187 to156. In the 3rd and 4th quarter, we experienced a transition in staff. As a result, new staff had to be trained and acclimated with the area. During this time, there was an interruption of consistent outreach and contact being conducted with families in the community.

By June 30, 2013, progress in networking and outreach efforts to reach military families will be demonstrated by 10% more military families being served than in the previous fiscal year (from 27 to 34 military families).

2009-2010 – 27 2010-2011 – 78% (from 27 to 48) 2011-2012 - 21% fewer (38 of 53)

21 of 53 military families were served indicating that 32% fewer military families were served than in the previous fiscal year.

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Hoke Quality Enhancement Program

Contract Activity Description

The Hoke County Partnership for Children and Families will offer a Quality Enhancement Program fulltime, five days per week. Hoke Quality Enhancement Program will continue to strive to increase standards of child care facilities and educational levels of providers in Hoke County to improve accessibility to high quality early childhood education. Smart Start funds will be used to maintain an office and two Early Childhood Consultant positions. Hoke Quality Enhancement Program will provide training and technical assistance to child care providers (such as Family Child Care Home Start Ups) as well as provide on-site technical assistance (such as customized facility quality improvement plans) and training in the 9 topic areas required by the Division of Child Development. In addition there will be a resource lending library for Hoke County childcare providers, parents, Pre-K teachers and early childhood education students. Hoke Quality Enhancement Program will provide training and technical assistance on preventing Abuse and Neglect complaints. If funds are available, partial local AEYC memberships will be paid for providers and an annual provider celebration will be sponsored.

Output Data

Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for FY 2012-13

Child Care Spaces# of regulated spaces for children ages 0-5

1,866 1,934 0 0 0 1,934

# of new childcare centers or homes that opened in the quarter

2 4 0 0 0 4

# of new childcare spaces created due to the opening of these new facilities

104 116 0 0 0 116

# of centers or homes that closed this quarter

3 5 0 0 0 5

# of childcare spaces lost due to the closings

123 54 0 0 0 54

# of centers and homes in child care resource & referral database

69 68 0 0 0 68

Technical Assistance# of onsite Technical Assistance visits made to child care facilities

150 to 300

232 13 15 6 5 38

# of telephone, email 503 272 133 275 351 1,031

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Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for FY 2012-13

& in office consultations# of classrooms impacted by Technical Assistance

25 to 40 79 10 5 0 11 26

# of child care facilities impacted by Technical Assistance

35 to 45 46 12 12 2 0 26

# of child care facilities participating to increase their star rating to 4 stars or higher

5 to 10 11 2 1 0 0 3

# of pre/post Environment Rating Scale assessments completed for facilities interested in increasing their star rating from a 1, 2 or 3 star

8 1 2 0 0 3

# of child care facilities participating to maintain their 4 or 5 star rating

5 to 10 4 1 3 1 0 5

# of pre/post Environment Rating Scale assessments completed for facilities expressing concern in maintaining their 4 or 5 star rating

6 0 1 3 1 5

# of customized facility quality improvement plans developed

10 to 15 6 3 4 1 0 8

# of professional development plans completed

8 to 12 16 1 0 2 1 4

Child Care Providers’ Trainings# of training hours offered for non-health & safety training

120 to 150

156 35 24 109 86 254

# of supply/demand related workshops provided to potential and unlicensed or unregulated family

10 to 25 12 5 1 4 4 14

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Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for FY 2012-13

child care home providers# of child care providers & directors who participated in non-credit-based training and/or workshops

200 to 250

256 112 143 30 18 293

# of ALL children enrolled in centers & homes that employ at least one staff person who participated in non-credit based workshops

1,500 to 2,500

3,880 1,571 0 0 0 1,571

Other# of partial NCaeyc memberships paid for providers

Up to 10 0 0 0 0 1 1

# of laptop computers available to be loaned out to child care providers

10 10 10 0 0 0 10

# of child care providers borrowing laptops for educational purposes

11 1 1 0 0 2

# of providers attending the Provider Appreciation Event

63 0 0 0 83 83

# of contractors used for health & safety as well as non-health & safety trainings

2 2 0 0 0 2

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Outcome Data

Projected Baseline ActualBy June 30, 2013, 67% (10 of 15) of the child care facilities receiving ERS TA will apply for a higher star rating.

2009-2010 – 77% (10 of 13) 2010-2011 – 100% (15 of 15) 2011-2012 – 100% (8 of 8)

75 % (6 of 8) of the child care facilities receiving ERSTA will apply for higher star rating.

By June 30, 2013, 80% (up to 36 of 45) of the child care facilities receiving technical assistance and responding to the survey will report that they were satisfied with the on-site technical assistance and that it made a difference in how they care for their children.

2008-2009 - 37 child care facilities received technical assistance. Surveys were sent to those facilities and were returned to the Moore County Child Care Connections’ office. Due to several staff changes at that office, the surveys could not be located to pull the results for this outcome

2009-2010 - 100% (6 of 6). One other survey was returned, but the facility had recently closed. The owner/provider was satisfied with the services but could not comment on using the strategies due to closing

2010-2011 - 100% (17 of 17) - 45 facilities received on-site TA and17 surveys were

2011-12 - 100 % (15 of 15) of child care facilities received on-site TA and17 surveys were

92 % (11 of 12) of child care facilities receiving technical assistance and responding to the survey will report that they were satisfied with the on-going technical assistance.

By June 30, 2013, 90% (180 of 200) of the child care providers and directors attending trainings by Hoke Quality Enhancement will indicate that they have gained new or updated prior knowledge and that the information will make a difference in how they approach caring for children.

2005-2006 - 93% (112 of 121) 2006-2007 - 95% (no other data

provided) 2007-2008 - 100% (152 of 152) 2008-2009 – 100% (290 of 290) 2009-2010- 100% (311 of 311) 2010-2011- 100% (240 of 240) 2011-2012 – 100% (293 of 293)

100 % (285 of 285) of child care providers and directors attending trainings by Hoke Quality Enhancement will indicate that they have gained new or updated prior knowledge and that the information will make a difference in how they approach caring for children.

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Mobile PreschoolContract Activity Description

Hoke County Partnership for Children & Families will administer the Mobile Preschool Program that will target children 3-5 years of age whose families are not eligible for subsidized programs or choose not to enroll them in a full-time preschool program of any kind. The mobile unit will travel to up to six locations throughout the county to serve approximately 10 children per location from Monday - Friday for a 2.5 hour morning or afternoon session. The program will provide children with the opportunities to develop social and language skills necessary for a successful start in Kindergarten. During Parent/Teacher conferences, parents may be referred for developmental screenings/evaluations if indicated via Creative Curriculum Developmental Continuum or teacher observation. Parent may also be referred for Speech/Hearing screenings. The qualified staff of the unit includes one lead teacher and one assistant teacher at all times.

Output Data

Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for FY 2012-13

# of preschool programs Up to 6 5 0 5 0 0 5

# of families served 45 46 6 3 0 55

# of children served 50 to 60 46 46 6 6 0 58

# of children referred for further evaluation for special needs (step 1)

3 0 0 3 0 3

# of children referred for further evaluation for special needs AND received the evaluation (step 2)

3 0 0 3 0 3

# of children with special needs being served (10) (step 3 – diagnosed)

3 0 0 3 0 3

# of Parent/Teacher conferences scheduled

3 different times/year

3 0 1 1 1 3

# of educational field trips At least 3 3 0 1 1 1 3

# of Parent Meetings held to discuss program planning

Quarterly (4)

4 0 2 1 1 4

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Outcome Data

Projected Baseline ActualBy June 30, 2013, 100% of participating children identified with possible special needs will be referred for further evaluation, with parental permission, and assisted through the process.

2004-2005 - 100% (5 of 5) All of these children received the follow-up evaluation.

2005–2006 - 100% (3 of 3) All of these children received a

follow-up evaluation and treatment services.

2006-2007 – 100% (1 of 1) This child received a follow-up

evaluation and treatment services. 2007-2008 - 100% (2 of 2) 2008-2009 - 100% (1 of 1) 2009-2010 - 100% (5 of 5) 2010-2011 – 100% (2 of 2) 2011-2012 – 100% (3 of 3)

100% (3 of 3) of the children identified as possibly having special needs were referred for further evaluation.

By June 30, 2013, 50% (1 of 2) of children identified and referred for possible special needs will have received the evaluation.

2004-2005 – 100% (5 of 5) 2005-2006 – 100% (3 of 3) 2006-2007 – 100% (1 of 1) 2007-2008 – 50% (1 of 2) 2008-2009 – 100% (1 of 1) 2009-2010 - 80% (4 of 5) 2010-2011 – 50% (1 of 2) 2011-2012 – 100% (3 of 3)

100% (3 of 3) children referred for further evaluation are receiving services.

By June 30, 2013, at least 96% (48 of 50) of the children participating in Mobile Preschool will show an increase in cognitive, language and self-help skills, and at least 60% (29 of 48) of those will increase to level 3, as measured by the Creative Curriculum Developmental Tool Continuum.

2003-2004 - 100% (58 of 58) and 55% (32 of 58) increased to level 3.

2004-2005 - 100% (55 of 55) and 82% (45 of 55) increased to level 3.

2005-2006 - 100% (52 of 52) and 82% (32 of 39) increased to level 3 (13 children were not included due to coming into the program late.)

2006-2007 – 100% (49 of 49) 2007-2008 – 100% (55 of 55) showed

an increase and 66% (23 of 35) reached level 3.

2008-2009 - 100% (58 of 58) showed an increase in cognitive, language and self-help skills and 28% (16 of 58) increased to Level 3.

2009-2010 - 100% (55 of 55) and 67% (37 of 55) increased to level 3.

2010-2011 – 100% (45 of 45) and 78% (33 of 45) reached level 3.

2011-2012 – 100% (46 of 46) and 80% (27 of 34) reached level 3.

100% (58 of 58) of the children who participated in the Mobile Preschool did show an increase in Cognitive, Language, Physical and Social/Emotional Development. Only 40 students receive two assessments, and 75% (43 of 58) reached level 3.

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Pre-Kindergarten/Title 1/NC PreK Scholarship Program

Contract Activity Description

Subsidy – NC Pre K Subsidy:TANF/CCDF Eligible only- Direct per child financial assistance paid to NC Pre-K providers by a local partnership or direct service provider for purchase of care or enhancements for TANF/CCDF eligible families. Does NOT include wrap-around care.

Output Data

Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for FY 2012-13

# of sites/schools in HokeCounty that have a Pre-K Program

9 (total) 18 9 0 0 0 9

# of classrooms at least partially funded by Smart Start

Up to 6 5 5 0 0 0 5

# of Smart Start spaces for typically developing children

80 80 80 0 0 0 80

# of Smart Start spaces for children with special needs

Up to 10 10 10 0 0 0 10

# of total children enrolled 90 92 91 4 0 0 95

# of typically developing children enrolled

88 90 3 0 0 93

# of children with special needs enrolled

Up to 10 6 1 1 0 0 2

# of children referred for further evaluation (Please indicate type of referral.)

11 1 0 0 0 1

# of teaching staff that participate in non-credit based trainings or workshops

10 to 12 12 10 0 0 0 10

# of hours of specialized training provided to teachers

10 hrs/staff member

32 16 0 0 0 16

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Outcome Data

Projected Baseline ActualPBIS Outcome –

By June 30, 2013, the average star placement of children served through the Pre-Kindergarten program will be at least maintained at 4.40 or increased up to 5.0.

2007-2008 – 4.4 average star placement

o Rockfish Hoke – 5 star with 18 children

o Sandy Grove – 4 star with 36 children

o Scurlock – 5 star with 18 students

o Hawk Eye – 5 Stars with 24 students

o West Hoke – 4 Star with 54 students

2008-2009 – 4.76 average star placement

o Hawk Eye –5 Stars with 13 students

o Sandy Grove – 4 star with 17 children

o Scurlock –5 star with 12 students

o West Hoke – 5 Star with 29 students

2009-2010 – 4.40 average star placement

o West Hoke – 4 star with 27 children

o Scurlock – 5 star with 29 children

o Sandy Grove – 4 star with 16 children

o Don Steed – not star rated yet has 14 children

2010-2011 – 4.51 average star placement

o West Hoke – 5 star with 29 kids

o Scurlock – 5 star with 29 kids

o Sandy Grove – 4 star with 14 kids

o Don Steed – not star rated yet has 14 kids

2011-2012 - 4.31 average star placement

As of June 30, 2013, the average star placement of children served through Pre-K was 4.53.

By June 30, 2013, 90% (82 of 90) of all pre-k students will be ready to enter Kindergarten prepared for success in

2008-2009 – 90% (72 of 80) 2009-2010 – 94% (83 of 88) 2010-2011 – 96% (88 of 92)

96% (86 of 90) of all pre-k students are ready to enter Kindergarten prepared for success

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Projected Baseline Actualschool, as determined by teacher observation and progress made on the Creative Curriculum Checklist.

2011-12 - 75% (66 of 88) in school, as determined by teacher observation and the Creative Curriculum Checklist.

By June 30, 2013, at least 80% (72 of 90) of the children participating in the NC Pre-K program will increase their Brigance Scores by 10 points.

2002-2003 - 86.7% 2003-2004 - 72% 2004-2005 - 72% (64 of 89)

Although we missed our goal of 80%, it is important to note that the average gain of the 89 Title 1/Smart Start students who were tested was 5.26 points. Also, some of the children in the program this year scored very high on the initial LAP-D and did not have as far to move up on the final one.

2005-2006 - 90% (85 of 94) 2006-2007 – 86% (78 of 90) 2007-2008 – 92% (80 of 87) 2008-2009 – 93% (66 of 71) 2009-2010 – 94% (83 of 88) 2010-2011 – 83% (71 of 86) 2011-2012 - 75% (66 of 88)

96% (86 of 90) increased their Brigance Screen II score by 10 or more points.

By June 30, 2013, 80% (up to 8 of 10) of children with special needs will show developmental gains on their IEP’s.

2002-2003 - 100% 2003-2004 - 100% 2004-2005 - 100% (7 of 7) 2005-2006 - 100% (6 of 6) 2006-2007 – 100% (7 of 7) 2007-2008 –100% (4 of 4) 2008-2009 – 100% (5 of 5) 2009-2010 – 100% (5 of 5) 2010-2011 – 100% (8 of 8) 2011-2012 - 100% (6 of 6)

100% (2 of 2) of children with special needs show developmental gains on their IEP’s.

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Child Health ProgramsECI Enhanced Therapy Services – Speech Connections

Contract Activity Description

Speech Connections, LLC is a private practice located in Pinehurst, North Carolina that will continue to provide speech-language therapy services to children birth to 5 years of age who are diagnosed with developmental delays and/or specific disorders. Children who are not eligible for Early Intervention (0-3 and 3-5) services but have a delay that could benefit from therapy are being served by this activity, and children who are receiving Infant-Toddler or Exceptional Children Services may receive an enhanced level of service via this activity. Up to 1 speech language pathologist and up to 1 speech-language pathology assistant will work together as a team to provide direct therapeutic services in the most natural environment for the children and their caregivers (e.g., home, daycare, local office). Services will be provided 4-10 times per month. Services will include targeted screenings, evaluation and treatment to indigent and under-insured children in need of intervention, who otherwise would be unable to receive these services. Articulation, language and oral motor supplies will also be replenished. To prevent duplication of services, Speech Connections will send permission slips to parents requesting information about previous screenings. If screenings are performed at child care centers, then Speech Connections will consult with the director to prevent duplicated screenings. Speech Connections will collaborate with the CDSA and/or School System on referral and provision of services. Parents/ caregivers will be informed of the screening results.

Output Data

Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for

FY 2012-13

# of children screened (upon request only)

As needed and as funds allow

0 0 0 0 0 0

# of children receiving an evaluation 18 0 6 0 0 6

# of children receiving a re-evaluation

4 0 2 0 0 2

# of children provided with speech therapy

14 to 20 31 0 29 5 6 41

# of total children served (unduplicated across ALL services) (10)

14 t0 20 31 0 29 6 6 41

# of parents receiving consultations (for families receiving services in the office & home)

5 to 8 18 0 21 4 6 29

# of formal consultations provided to parents

1/month 1/month 0 1/month 1/month 1/month 1/month

# of children served in child care facilities

13 0 11 4 0 15

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Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for

FY 2012-13

# of services provided to children (New & Established)

525-600 629 0 736 299 382 1,417

# of consultations with child care providers (TX only)

WklyConsults

Wkly Wkly Wkly Wkly Wkly Wkly

# of child care providers participating in consultations (17) (TX only)

3 to 5 5 0 4 5 5 5

# of child care facilities impacted (TX only)

5 0 4 0 1 5

Outcome Data

Projected Baseline ActualBy June 30, 2013, 90% (at least 12 of 14) of children seen for speech-language delays for at least 90 days will make progress in their development, as evidenced by the treatment plans.

2004-2005 – 100% (26 of 26) 2005-2006 – 100% (18 of 18) 2006-2007 – 100% (23 of 23) 2007-2008 – 100% (9 of 9)

4 had not been receiving services long enough to be assessed for progress.

2008-2009 – 100% (26 of 26) 5 had not been receiving services long enough to be assessed for progress.

2009-2010 – 100% (21 of 21) 2010-2011 – 100% (19 of 19) 2011-2012 - 100% (35/35)

100% (35/35) of children seen for at least 3 months for speech-language delays have made progress in their development as evidenced by the treatment plan.

Home & Office Services -

By June 30, 2013, 80% (8 of 10) of parents who return the program survey will report that they have used the learned therapy procedures with their children in their homes, as reported on the family participation survey.

2005-2006 – 80% (8 of 10) 2006-2007 – 80% (4 of 5) 2007-2008 – 90% (9 of 10) 2008-2009 – 80% (8 of 10) 2009-2010 – 80% (4 of 5) 2010-2011 – 100% (3 of 3) 2011-2012 - 100% (3/3)

100% (3/3) parents who returned program survey reported that have used learned therapy procedures with their children in their homes.

Child Care Facility Services –

By June 30, 2013, 80% (5 of 8) of child care providers who receive consultations regarding children with special needs will report using the learned therapy procedures with the children in their classrooms, as observed and noted by the Speech Therapists.

2007-2008 – 80% (8 of 10) 2008-2009 – 86% (12 of 14) 2009-2010 – 80% (4 of 5) 2010-2011 – 89% (8 of 9) 2011-2012 – 80% (4 out of 5)

80% (4 out of 5) childcare providers reported using learned therapy procedures.

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Pediatric Development Therapy – Enhanced Therapy Services

Contract Activity Description

Pediatric Developmental Therapy (PDT) will provide Enhanced Therapy Services to children 0-5 with developmental disabilities. Speech, occupational and physical therapy as well as Community Based Rehabilitative Services will be provided directly to children in Hoke County in their most natural environments which include but are not limited to Hoke County child care centers and in the child’s home. Enhanced Therapy Service will also be provided to children enrolled at the Children’s Developmental Center (CDC) in Raeford, North Carolina through an exclusive contract with PDT. In addition, PDT will provide: (1) one-to-one educational services to parents of these children; (2) training to therapists and center staff on therapy techniques and technology; and (3) purchases of specialized equipment to assist in implementation of new therapy techniques. Equipment purchased will be for the classroom, which will be recommended by the therapist at the CDC in accordance with classroom teachers or individual students, which will be based on the childs IFSP or IEP. This equipment will be purchased with Smart Start money only after all other funding sources have been exhausted. The treating therapist will request the equipment. It will be used and remain at the school to benefit children in an educational setting. This activity will meet the needs of children who are uninsured or underinsured. Services will be provided by contracted licensed therapists who will already be providing services to children in their homes or at child care centers who are covered by other state programs and/or private insurance.

Output Data

Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for FY 2012-13

Services for Children Birth to 3 Served at Home or Child Care Facility# of children served As budget

allows *22 0 0 1 3 5

# of families served 22 0 0 1 3 5

# of speech therapy sessions 0 0 0 5 00 5

# of physical therapy sessions 10 0 0 0 9 9

Services for Parents

# of parent one-on-one consultation sessions (The goal is for every parent to have at least 1 or 2 consults per year.)

As budget allows *

0 0 0 5 9 16

Services for Children in the Children’s Developmental Center# of children served 25 56 0 12 28 23 51

# of families served 23 0 6 12 27 39

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Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for FY 2012-13

# of speech therapy sessions 50 138 0 13 26 30 54

# of occupational therapy sessions 50 112 0 45 46 33 80

# of physical therapy sessions 50 25 0 20 32 22 54

Services for Parents# of parent one-on-one consultation sessions (The goal is for every parent to have at least 1 or 2 consults per year.)

25 to 40 30 0 10 12 26 38

# of parent in-services offered As budget allows

0 0 0 15 26 31

# of parents attending the in-services Budget not allowed at this time

0 0 0 15 35 50

Services for Child Care Providers# of TOTAL child care staff participating in educational sessions (one-on-one & group)

89 0 8 28 40 68

# of child care staff attending the one-on-one educational sessions

7 to 14 93 0 8 15 15 30

# of child care staff one-on-one educational sessions

At least 14

50 0 4 7 27 34

# of child care staff attending the educational sessions

As budget allows

0 0 0 15 12 27

# of child care staff educational sessions 0 0 0 5 27 32

# of educational classes attended by the therapists

0 0 0 3 1 4

Outcome Data

Projected Baseline Actual(As budget allows.)

By June 30, 2013, 80% (at least 20 of 25) of the children receiving services under the Smart Start grant will demonstrate progress in the areas where they receive therapy, as indicated by IFSP’s/IEP’s and/or treatment plans.

2009-2010 – 100% (26 of 26) 2010-2011 – 100% (56 of 56) 2011-2012 – 100% (56 of 56)

100% (5 of 5)of the children receiving services under the Smart Start grant demonstrated progress in the areas where they receive therapy, as indicated by IFSP’s/IEP’s and/or treatment plans.

(As budget allows.)

By June 30, 2013, 90% (at least 9 of 10) of parents responding to the survey will

2009-2010 – 100% (2 of 2) 2010-2011 – 100% (5 of 5) 2011-2012 – 100% (2 of 2)

100% (4 of 4)of parents responding to the survey reported that they feel confident in applying the therapy procedures as shown to

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Projected Baseline Actualreport that they feel confident in applying the therapy procedures as shown to them by the therapist and will report carry-over of the therapy plan to the home, as measured by the Family Participation Survey.

them by the therapist and will report carry-over of the therapy plan to the home, as measured by the Family Participation Survey.

Services for Children Birth to 3 Served at Home or Child Care Facility(As budget allows.)By June 30, 2013, 90% (at least 8 of 10) of parents will report that they have received educational support and resources to enable them to support the intellectual, physical and emotional development of their children, as measured by the Family Participation Survey.

2009-2010 – 100% (2 of 2) 2010-2011 – 100% (5 of 5) 2011-2012 – 100% (2 of 2)

100% (4 of 4) of parents reported that they have received educational support and resources to enable them to support the intellectual, physical and emotional development of their children, as measured by the Family Participation Survey.

(As budget allows.)By June 30, 2013, 100% (at least 1 of 1) of the child care staff participating in the one-on-one consultation sessions will use the information learned in their classrooms with the appropriate children, as determined by therapists’ observation.

2009-2010 – 100% (3 of 3) 2010-2011 – 100% (3 of 3) 2011-2012 – 100%

No child care staff received one-on-one consultations

Services for Children in the Children’s Developmental CenterBy June 30, 2013, 80% (at least 16 of 20) of the children receiving services under the Smart Start grant will demonstrate progress in the areas where they receive therapy, as indicated by IFSP’s/IEP’s and/or treatment plans.

2004-2005 – 100% (9 of 9) 2005-2006 – 100% (28 of 28) 2006-2007 – 100% (18 of 18) 2007-2008 – 100% (22 of 22) 2008-2009 – 100% (31 of 31) 2009-2010 – 100% (25 of 25) 2010-2011 – 100% (47 of 47) 2011-2012 – 100%

100%(51 of 51) of the children receiving services under the Smart Start grant demonstrated progress in the areas where they receive therapy, as indicated by IFSP’s/IEP’s and/or treatment plans.

By June 30, 2013, 80% (at least 8 of 10) of parents responding to the survey will report that they feel confident in applying the therapy procedures as shown to them by the therapist and will report carry-over of the therapy plan to the home, as measured by the Family Participation Survey

2004-2005 – The Family Participation Survey was not conducted due to difficulties in getting parents to respond. A new plan was developed for the 2005-2006 year to address this issue.

2005-2006 – 80% (4 of 5) 2006-2007 – 100% (3 of 3) 2007-2008 – 100% (4 of 4) 2008-2009 – 100% (7 of 7) 2009-2010 – 100% (2 of 2) 2010-2011 – 100% (10 of 10) 2011-2012 – 100% (2 of 2)

100% (3 of 3) of parents responding to the survey reported that they feel confident in applying the therapy procedures as shown to them by the therapist and will report carry-over of the therapy plan to the home, as measured by the Family Participation Survey

By June 30, 2013, 80% (at least 8 of 10) of parents will report that they have received educational support and resources to enable them to support the intellectual, physical and emotional development of their children, as measured by the Family Participation Survey.

2006-2007 – 100% (3 of 3) 2007-2008 – 100% (4 of 4) 2008-2009 – 100% (7 of 7) 2009-2010 – 100% (2 of 2) 2010-2011 – 100% (10 of 10) 2011-2012 - 100% (2 of 2)

100% (3 of 3)of parents reported that they have received educational support and resources to enable them to support the intellectual, physical and emotional development of their children, as measured by the Family Participation Survey.

By June 30, 2013, 86% (at least 6 of 7) of the CDC child care staff participating in the one-on-one consultation sessions

2009-2010 – 100% (8 of 8) 2010-2011 – 100% (28 of 28) 2011-2012 - 100%

100% (68 of 68) of the CDC child care staff participating in the one-on-one consultation sessions used

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Projected Baseline Actualwill use the information learned in their classrooms with the appropriate children, as determined by therapists’ observation.

the information learned in their classrooms with the appropriate children, as determined by therapists’ observation.

Family Support Programs

Child Passenger Safety Seat Program

Contract Activity Description

The Hoke County Health Center's (HCHC) Child Passenger Safety Seat Program will facilitate car seat safety classes and distribute approximately 40 infant/toddler convertible car seats, high back booster seats and no back boosters to eligible Hoke County residents with children ages birth to five. The seats will be distributed to patients attending various HCHC clinics/programs. Money received from parent fees will be used to purchase additional car seats. Car seats will be available upon request from other agencies that have participants in need and all Hoke County residents. HCHC will coordinate with the Safe Kids Mid Carolina Region to organize Car Seat Safety Checks to be held at various locations in Hoke County. All participants receiving a child restraint seat must attend a Car Seat Safety Class; which will be held at the HCHC during office hours and facilitated by the Health Educator/Child Passenger Safety Technician. Car Seat Safety classes will consist of instructions and demonstration on proper installation and use. Prior to completing the Car Seat Safety Class, all participants must demonstrate proper installation procedures to the Health Educator/Child Passenger Safety Technician. The Health Educator/Child Passenger Safety Technician will maintain certification from the National Highway Traffic Safety Administration.

Output Data

Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for

FY 2012-13

# of infant/toddler convertible car seats, high back booster seats and no back boosters distributed

20 51 0 62 0 0 62

# of total children impacted 20 51 0 65 0 0 65

# of parents impacted At least 12 46 0 53 0 0 53

# of parents attending the Car Seat Safety Individual Training (5)

At least 12 46 0 53 0 0 53

# of community based Car Seat Safety Checks

At least 1 0 0 1 0 1 2

# of referrals from DSS 2 0 24 0 0 24

# of additional car seats provided 1 to 10 10 0 20 0 0 20

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Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for

FY 2012-13

from parents fees

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Outcome Data

Projected Baseline ActualBy June 30, 2013, 100% (40/40) of all families receiving an infant/toddler convertible car seat will have attended the Car Seat Safety Individual Training and will have demonstrated proper installation procedures, as determined by the National Highway Traffic Safety Administration, to the Health Educator/Child Passenger Safety Technician.

2006-2007 –100% (15 of 15) 2007-2008 - 100% (29 of 29) 2008-2009 - 100% (69 of 69) 2009-2010 - 100% (62 of 62) 2010-2011 – 100% (60 of 60) 2011-2012 -100% (25 of 25)

100% (53 of 53) of all families receiving an infant/toddler convertible car seat attended the Car Seat Safety Individual Training and have demonstrated proper installation procedures, as determined by the National Highway Traffic Safety Administration, to the Health Educator/Child Passenger Safety Technician.

By June 30, 2013, 90% (up to 18/20) of the parents contacted that participated in the Car Seat Safety Training will report that they have used the information learned in the training to correctly use, install and reinstall their car seat as needed, as measured by a follow-up telephone survey.

2007-2008 - 100% (14 of 14) 2008-2009 - 100% (32 of 32) 2009-2010 - 100% (40 of 40) 2010-2011 – 100% (42 of 42) 2011-12 - 100% (25 of 25)

77% (41 of 53) of the parents contacted that participated in the Car Seat Safety Training report that they have used the information learned in the training to correctly use, install and reinstall their car seat as needed, as measured by a follow-up telephone survey.

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F.A.R. – “Families All Read” Family Literacy Project

Contract Activity Description

F.A.R. "Families All Read" Hoke Family Literacy Project will be an enhanced, intensive literacy activity for parents and children (0-5 years) introducing books at the library and possibly community sites to address that issue. The interactive book experience will be offered by library staff through modeling, teaching and sharing of storytelling and reading aloud techniques at approximately twenty (20) bi-monthly Family Reading Nights events and up to six (6) hands-on Family Literacy Workshops. Project goals will be to empower families to share books and extend literary experiences with their children and to have parents committed to read aloud five times a week to their children. Parent surveys will be conducted after each activity to determine interest level and identify barriers to participation. Up to three part-time storytellers will provide the service in collaboration with the Sandhills Regional Library System and Hoke County Public Library. The service will be provided to up to 40 families with children 0-5 years of age. Sandhills Regional Library System will administer this activity.

Output Data

Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for

FY 2012-13

# of total families participating Up to 40 53 NA 27 7 5 39

of total parents participating (3) Up to 40 76NA

38 11 2 51

# of total children participating At least 40 82NA

41 14 3 58

# of families participating in more than one event

At least 35 42NA

18 7 0 25

# of Family Reading Nights(1 hour each)

Up to 20 15NA

8 9 6 23

# of parents participating in the Family Reading Nights

Up to 40 76NA

38 11 2 51

# of children participating in the Family Reading Nights

At least 40 82NA

41 14 3 58

# of Family Literacy Workshops (3 hours each)

Up to 6 4NA

0 0 2 2

# of parents participating in the Family Literacy Workshops (5)

Up to 10 6NA

0 0 16 16

# of children participating in the Family Literacy Workshops

8NA

0 0 16 16

# of books distributed to children and families

Up to 600 312NA

113 95 84 292

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Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for

FY 2012-13

# of literacy committee meetings 1NA

1 0 0 1

# of part-time story tellers Up to 3 2NA

2 0 0 2

Outcome Data

Projected Baseline ActualBy June 30, 2013, 70% (28 of 40) of participating parents will experience an increase in the number of times the family engages in literacy activities.

2005-2006 - 21% (27 of 129) 2006-2007 – 25% (24 of 97) 2007-2008 – 29% (24 of 83) 2008-2009 – 63% (12 of 19) 2009-2010 – 31% (9 of 29) 2010-2011 – 11% (7 of 62) 2011-2012 – 28% (15 of 53)

26% (10 of 39) of participating parents reported an increase in the number of times the family engages in literacy activities.

By June 30, 2013 50% (20 of 40) of participating parents will attend at least 4 FAR events.

2005-2006 – 18% (28 of 157). Another 28 parents attended 2 or 3 times; most parents and families attended only once.

2006-2007 –12% (12 of 97).Another 17 parents attended 2 or 3 times; most attended only once.

2007-2008 – 34% (36 of 106) and47% (50 of 106) attended at least 2 events

2008-2009 –31% (29 of 95) and52% (49 of 95) attended at least 2 events

2009-2010 – 25% (13 of 52) and 39% (20 of 52) attended at least 2 events

2010-2011 – 28% (22 of 80) 2011-2012 – 18% (10 of 53)

31% (16 of 52) of participating parents attended at least 4 FAR events.

Another 12% (6 of 52) attended at least 3 events.

By June 30, 2013, 80% (up to 8 of 10) of parents participating in the Family Literacy Workshops will report being more knowledgeable about their child(ren)’s emerging language and literacy needs, as measured by workshop evaluations.

2008-2009 – 89% (25 of 28) 2009-2010 – 89% (8 of 9) 2010-2011 – 27% (7 of 26) 2011-2012 – 66% (4 of 6)

13% (2 of 16) of parents participating in the Family Literacy Workshopsreported being more knowledgeable about their child(ren)’s emerging language and literacy needs, as measured by workshop evaluations.

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Parents as Teachers Contract Activity Description

The Parents as Teachers program, administered by Hoke County Cooperative Extension, will serve families with children prenatal to 5 and will target Hispanic families who may have limited English proficiency as well as low income, military, and teen parents. The activity will assist parents in understanding how to nurture their child?s optimal development. The project will provide a solid and comprehensive parenting education program that will encourage and focus upon the academic, emotional, physical and mental growth of children and the development and well-being of families. The four major components of the program are: 1) personalized home visits with parent educators visiting new families once a week for the first eight weeks and then once a month or more frequently based on the families? risk factors and needs. 2) minimum of 6 group connections per year, 3) annual developmental screenings (using the Ages & Stages Questionnaires) and functional assessments, and 4) referrals to community resources as needed. Developmental concerns or problems identified beyond the scope of the program will be referred. All activities will be conducted by up to three PAT trained and certified parent educators who will use a nationally approved curriculum. The program will submit an annual report to PAT as required by the National PAT office and will engage in PAT Standards self-assessment according to PATNC recommendations.

Output Data

Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for

FY 2012-13

Services to Families & Children# of total families enrolled in PAT 52 36 5 6 2 49

# of families with at least 2 risk factors enrolled in PAT

49 34 0 0 0 34

# of families who are considered low-income enrolled in PAT

35 20 0 0 0 20

# of total parents/guardians participating in home visits to increase parenting skills

40 to 50(Avg. caseload

for 2 PE)

68 36 5 6 2 49

# of total children 0-5 impacted 65 to 80 73 56 7 12 12 87

# of families participating in monthly home visits

15 to 25 30 12 0 0 0 12

# of children 0-5 in families participating in monthly home visits

18 to 30 39 11 0 0 0 11

# of families participating in weekly or biweekly home visits

25 to 35 43 34 0 0 0 34

# of children 0-5 in families participating in weekly or biweekly home visits

35 to 45 67 34 0 0 0 34

# of families with more than 1 risk factor & teen parents that receive bi-weekly or weekly home visits

42 34 0 0 0 2

# of home visits At least 375 483 309 92 46 0 447

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Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for

FY 2012-13

# of parent/child group meetings 9 12 2 2 3 2 9

# of parents participating in group meetings

6 to 15 29 11 1 1 2 15

# of children with up-to-date immunization records

70 11 14 27 12 64

# of children receiving annual developmental/language/ speech (ASQ), vision, hearing, and dental screenings at their date of birth

25 to 35 24 4 8 15 10 37

# of children receiving initial developmental/language/ speech (ASQ), vision, hearing, and dental screenings when they enter the program

24 6 9 8 8 31

# of children referred to the CDSA (Early Intervention) or health professional for an evaluation

0 to 1 1 0 0 0 0 1

# of children who received a screening and had an indication of developmental delay AND received further assessment, evaluation or treatment services

1 0 0 0 0 1

# of families referred to community resources

5 10 0 3 20 0 23

# of families linked to the referred community resources

3 1 0 0 18 0 18

# of Welcome Packets distributed 29 10 0 0 0 10

# of books checked out of Lending Library

58 10 0 0 0 10

# of parents receiving the Family Support Participant Survey after 8 weeks/8 sessions

27 0 0 0 0 34

# of parents returning the Family Support Participant Survey (the PC/Evaluator will fill in.)

17 0 0 0 0 31

Other Counts# of Parent Educators 2 2 2 0 0 0 2

Outcome Data

Projected Baseline ActualNCPC Standard Outcome –

Of the estimated 24 families who participate in at least four monthly personal visits, 92% (22 of 24) will experience an increase in their confidence and competence in parenting skills.

2004-2005 – 88% (7 of 8) 2005-2006 – 100% (26 of 26)

(26 families met the time criteria to receive the survey. 100% return rate.)

2006-2007 – 100% (22 of 22)(23 families met the time criteria to receive the survey. 96% return rate.)

2007-2008 – 100% (35 of 35) 2008-2009 – 91% (30 of 33)

Of 31 families who participated in at least four monthly visits and returned surveys, 100% (31 of 31) reported an increase in their confidence and competence in parenting skills.

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2009-2010 – 100% (27 of 27) 2010-2011 – 100% (22 of 22) 2011-2012 – 100% (27 of 27)

NCPC Standard Outcome –

Of the estimated 24 families who participate in at least four monthly personal visits, 50% (12 of 24) will experience an increase in the number of times the family engages in literacy activities.

2005-2006 – 100% (20 of 20) (program survey)

2006-2007 – 100% (17 of 17) (program survey)

2007-2008 – 93% (26 of 28) 2008-2009 – 55% (18 of 33) 2009-2010 – 52% (14 of 27) 2010-2011 – 50% (11 of 22) 2011-2012 – 67% (18 of 27)

Of 31 families who participated in at least four monthly visits, 65% (20 of 31) increased the number of times the family engages in literacy activities.

NCPC Standard Outcome –

Of the 5 families who receive referrals to community resources, 60% (3/5) will be linked to referred services.

2008-2009 – 67% (4 of 6) 2009-2010 – 40% (2 of 5) 2010-2011 – 43% (3 of 7) 2011-2012 – 10% (1 of 10)

23 families were referred to community services; 18 received services (73%)

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Administrative Services

Program Coordination & Evaluation

Contract Activity Description

Program Coordination and Evaluation will develop and maintain relationships with service providers and provide services critical to program accountability including (1) Review progress of programs toward meeting programmatic goals and objectives outlined in the contract activity description; (2) Development of programmatic short and long-term outputs and outcomes; (3) Measurement and reporting of programmatic outputs, outcomes and performance; (4) Compilation and review of programmatic statistical databases; (5) Provision of technical assistance to service providers; (6) Development, collection and review of programmatic reports; (7) Researching best practices for program delivery; and (8) programmatic monitoring of service providers. Program Coordination/Evaluation will be delivered by the Partnership for Children of Cumberland County.

Output Data

Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for

FY 2012-13

# of Smart Start programs requiring monitoring

Up to 18 12 8 3 0 0 11

# of Quarterly Reports collected 1/Activity/ Quarter

40 0 8 11 11 30

# of monitoring visits completed At least one/Program

11 0 0 10 0 10

# of technical assistance visits completed

As needed 7 0 2 14 0 16

# of desktop monitoring completed N/A 18 24 30 0 72

# of Evaluation plans developed 1/Activity 12 8 3 0 0 11

# of Logic Models developed/revised 1/Quarter 3 8 3 0 0 11

# of NCPC Quarterly Reports completed

1/Quarter 3 1 1 1 1 4

# of Quarterly Progress Reports completed

1/Quarter 3 8 11 11 11 41

# of reports completed N/A 0 7 10 21 38

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Projected Total for

Year

2011-2012YTD

Q1 Q2 Q3 Q4 Projected Total for

FY 2012-13

GEMS License N/A 9 3 0 0 12

# of NCPC meetings/trainings attended

As needed 0 1 0 2 3

Outcome Data

Projected Baseline ActualBy June 30, 2013, 100% (13 of 13) of all funded activities will receive at least one combined programmatic monitoring/evaluation site visit during the year with any issues of noncompliance to be resolved within 60 days.

2003-2004 - 100% (17 of 17) received at least one monitoring visit and were functioning responsibly.

2004-2005 - 100% (14 of 14) received at least one monitoring visit and were functioning responsibly.

2005-2006 - 100% (16 of 16) received at least one monitoring visit and were functioning responsibly.

2006-2007 - 100% (16 of 16)Three issues on noncompliance were addressed with 2 activities. All were addressed and appropriately resolved within 60 days.

2007-2008 -100% (16 of 16)No issues of noncompliance were found.

2008-2009 - 100% (15 of 15)No issues of noncompliance were found.

2009-2010 - 100% (13 of 13) of programs have been monitored (Subsidy is not required to be monitored) and no issues of noncompliance were found.

2010-2011 – 100% (13 of 13) 2011-2012 – 92% (11 of 12)

100% (11 of 11) of all funded activities received at least one combined programmatic monitoring/evaluation site visit.

By June 30, 2013, 100% (13 of 13) of funded activities will be monitored with technical assistance provided as needed and 77% (10 of 13) will achieve at least 66% of their established measurable outcomes, as measured by at least one monitoring visit per program and Quarterly Reports.

2007-2008- 100% (16 of 16) were monitored with technical assistance provided as needed and 73% (11 of 15) met at least 66% of their measurable outcomes

2008-2009 - 100% (15 of 15) have been monitored and 85% (11 of 13) achieved at least

100% (11 of 11) of activities were monitored and 82% (9 of 11) achieved at least 66% of their measurable outcomes.

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66% of their outcomes. (CREST and Professional Development were not included in the outcome data due to ending early in the year.)

2009-2010 -100% (13 of 13) of programs have been monitored (Subsidy is not required to be monitored) and 62% (8 of 13) of activities met at least 66% of their outcomes

2010-2011 - 100% (13 of 13) of funded activities have been monitored and 77% (10 of 13) achieved at least 66% of their outcomes.

2011-2012- 100% (11 of 11) of activities were monitored and 55% (6 of 11) achieved at least 66% of their measurable outcomes.

By June 30, 2013, 100% (4 of 4) of the NCPC Quarterly Reports will be submitted on time.

2003-2004 - 100% (4 of 4) 2004-2005 - 100% (4 of 4) 2005-2006 - 100% (4 of 4) 2006-2007 - 100% (4 of 4) 2007-2008 - 100% (4 of 4) 2008-2009 -100% (4 of 4) 2009-2010 - 100% (4 of 4) 2010-2011 – 100% (4 of 4) 2011-2012 - 100% (4 of 4)

100% (4 of 4) NCPC Quarterly Reports have been submitted on time.


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