Holderness School Board
Approved 9/10/2014
1
HOLDERNESS SCHOOL BOARD
Holderness, NH
Minutes
August 13, 2014 Board Members Present: Joseph Casey, Kelly Schwaner, Bonni Acton
Administration Present: Kyla Welch, William Van Bennekum, Dan Rossner
Others Present:
Agenda Review and Disposition: Add to other business: Review of 2013-2014 Budget & Review Lunch
Prices
Minutes of June 11, 2014: On a motion by Ms. Acton seconded Ms. Schwaner, the board voted
unanimously to approve the minutes of June 11, 2014.
Privilege of the Floor #1
Principal’s Report: Mr. Van Bennekum reported that the middle school math teacher, Cynthia Bruno is
settling in and excited to get started.
Consent Items A. Claims and Payroll: Manifest was signed.
B. Correspondence:
Discussion Items
1. Retreat Date: September 24th
at Common Man at 5:30. A suggestion from Dr. Casey for a topic
of discussion is to look ahead to the future of Holderness Central.
2. Tour – Summer Projects: The board took a tour of the gym renovation and the updates to the
cafeteria. There was discussion about the budget for the renovation. Mr. Rossner indicated that
currently the project is within $500.00 of what was budgeted. The one piece that hasn’t been
decided is the lighting and sound. There is a plan to have a meeting with people who work with
lighting and sound in our building to get their input on the design.
3. Budget Schedule: There was discussion about looking at the budget starting in October.
4. Playground/Capital Improvement Projects: There was discussion about items that have been
completed on the capital improvement plan and items that are still on the plan. There was
discussion about the playground and whether that would be a two or three year budget plan. Dr.
Casey suggested having input from the town on the playground as it is really a town resource and
used by many individuals.
5. CBA Amendment: On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted
unanimously to amend the CBA as requested by the HEA in regards to longevity payments.
6. 2013-2014 Budget – Mr. Rossner discussed the remaining funds in the 2013-2014 budget. There is
$6,000 remaining, he is recommending to take $10,000 that was encumbered as a contingency for
the gym floor renovation and to take $16,000 from the $25,755 encumbered for retirees health
insurance to be able to return $31,000 to town. Mr. Rossner indicated that health insurance costs
are less than anticipated and feels that we will have no problem covering the retirees health
insurance. On a motion by Ms. Acton, seconded by Mrs. Schwaner to liquidate $10,000
encumbered in June for the floor unanticipated costs and to liquidate $16,000 of the $25,755 for
health insurance for retirees, the board voted unanimously.
Holderness School Board
Approved 9/10/2014
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7. Other Business: Lunch Prices: There was discussion about the lunch prices. There is a
requirement to advance towards the federal reimbursement rate, and we are required to raise the
price at least 10 cents. On a motion by Ms. Acton seconded by Ms. Schwaner to raise the lunch
price to $2.10, the board voted unanimously.
8. November meeting moved to November 5th
.
During non-public on a motion by Ms. Acton, seconded by Ms. Schwaner the board accepted with regret
the resignation of Laura Alexander and wishes her well in her new position.
Recognition and Awards:
Privilege of the Floor # 2: Discussion about perfect attendance.
On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to adjourn the
meeting at7:50 p.m.
Respectfully Submitted,
Ann McKenney
Holderness School Board
Approved October 8, 2014
1
HOLDERNESS SCHOOL BOARD
Holderness, NH
Minutes
September 10, 2014 Board Members Present: Joseph Casey, Kelly Schwaner, Bonni Acton, Carolyn Mello, Christina
Gribben
Administration Present: Kyla Welch, William Van Bennekum
Others Present: Kim Johnstone, Jon Francis, Brian Sutherland, Nancy Voorhis, Ken Evans, Maryanna
Swanson, John Jenkinson
Agenda Review and Disposition: Add summer work status update
Minutes of August 13, 2014: On a motion by Ms. Acton seconded Ms. Schwaner, the board voted
unanimously to approve the minutes of August 13, 2014.
Privilege of the Floor #1
Principal’s Report: Mr. Van Bennekum was pleased to share that we had a tremendously successful
school opening. He acknowledged all of our faculty and staff members for all their hard work getting their
classrooms together and organized for our students upon their arrival to school. We welcomed 156
students to HCS and the smiles and excitement were noted all of our students faces.
Our K-6 teachers have started the implementation of our new reading program Wonders and have
done a remarkable job of taking time to learn this new process of teaching reading to our students. HCS
students are very excited with our new lunch offering and programs provided by The Abbey group. We
have already seen a jump in those participating in the food service program and taking advantage of the
new offerings.
Our middle school students have started their Artist in Residence Program on Monday, each
working in the selected groups with the artists as they prepare a theatrical project based on the theme of
leadership. Our 8th
grade students are using the novel I am Malala a biography about a young Pakistani
girl. The students have been discussing various aspects of leadership and how it may relate to their lives.
In closing, the faculty and staff are excited about the coming year and as we prepare for the Smarter
Balanced Assessment in the spring. Our goal this year is to prepare our children to the best of our ability to
perform well.
In closing we have several events that are coming up this fall in addition to the AIR production, on the 18th
the PTA will be hosting open house for grades K-8 in addition to the Abbey group showcasing their service
to our community with food samples. We hope to see all our parents out that night.
Consent Items A. Claims and Payroll: Manifest was signed.
B. Correspondence: Letter from Ms. Voorhis regarding Wellness, new membership from NH
School Board Association
Discussion Items
1. Wellness Policy Update: Mrs. Johnstone gave an update on Wellness activities over the last year.
Several activities included hand washing instructions in classrooms, hula hoop and dance contests
during recess. There was a helmet safety program during wellness week as well as fruit and veggie
smoothies for taste testing. This year the plan is to do Wellness Wednesday’s instead of a week.
There will be Yoga offered in the mornings from December through March. There will also be
mindful stress relief for Kindergarten. The school dances offered free veggies. During indoor
recess students in K-3walk in the hallway, older students have a room they can read in, there are
also movies and games offered. We provide water for students during hot weather. The water
fountain in the gym lobby was replaced with a fountain that can fill water bottles. We are in the
Holderness School Board
Approved October 8, 2014
2
process of trying to find something for the water machine besides water that is healthy. Mrs.
Johnstone also talked about the 5-2-1-0 program that is being implemented through Speare
Memorial Hospital. The program is designed to encourage children to eat 5 fruits and veggies,
limit screen time to 2 hours, get 1 hour of physical activity and have 0 soda or sweet drinks. There
was discussion about the difficulty in monitoring outside parties. It was mentioned that there has
been a notable difference in the amount of waste during lunch times. There was discussion about
outreach to parents. There was a suggestion to have the wellness policy available during open
house and have posters in cafeteria. There was discussion about some classrooms last year had
assigned foods for parents to bring in. Ms. Voorhis mentioned that while she thinks the small steps
we are making are good that the school could be doing better and that not all celebrations are being
limited to one serving. She has concerns about students being kept in for disciplinary reasons, food
being used as a reward. She was hoping the board would support suggestions from her letter.
There was discussion about looking at what happens this year with celebrations and evaluate at the
end of the year. There was discussion about a yearly assessment of the policy, food service. Here
was a suggestion from Ms. Voorhis to add to the co-curricular stipend a wellness position. There
was discussion about the process for that would have to be included into contractual negotiations.
2. Census Data: Mr. Van Bennekum shared a list of teachers and number of students in a class.
There was discussion about the 2nd
grade class with 23 students being split. Discussion about staff
that are required by IEP. Discussion about Algebra 1 class. Discussion about the French 1 class.
There was a question about the amount of time the Health teacher is here.
3. Safety Management Grant: Ms. Welch talked about a grant opportunity from NH Homeland
Security that will provide direct notification to the police department and any police staff nearby of
an incident at school. This is a software program above and beyond panic switches; teachers or staff
would press an icon on their computer or smart phone. This software would also have a map as to
which room the notification came from and have a live chat feature. The cost is $1,600 this year
and $1,200 a year after that. Response time is much quicker than with panic switches. On a motion
by Ms. Acton seconded by Ms. Mello the boards voted unanimously to have Ms. Welch go ahead
with the application or the grant.
4. Budget Review/Preliminary Planning: There will be a first look at the budget in November and a
very preliminary in October. There was discussion about any funds needed for academic support
like the reading series or math series. Mr. Van Bennekum indicated that those items are covered in
the supply line. Discussion if there are any sports or extracurricular expenses. There was
discussion with Mr. Francis if there are any facility needs. He discussed getting prices to replace
the oil tank. There was also discussion about any I.T. needs, basketball courts and playground.
There was discussion about even though our playground is grandfathered for safety are there
concerns that would need to be addressed with a new playground. The height of the slide, the tire
swing, wooden structure, and requirements for special needs access, are all items that would need to
be looked at. There was discussion about 1:1 computers for schools. Projecting capital
improvements will be helpful for the budget committee. Discussion about heating sources for other
schools.
5. Other Business: Summer Work Update: Mr. Francis reviewed the work from the summer and
the budget. Lighting & Sound system $26,000 has not been spent yet, that will be looked at over
the next month or so.
6. End of Year 2013/2014 Budget: Ms. Welch reviewed the end of year budget.
7. Board Retreat: Agenda –look at hcs present and future, discussion of committee redesign, review
board goals.
Recognition and Awards: None
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Privilege of the Floor # 2: Mr. Sutherland asked what the evaluation process is for new teachers. New
teachers are on probational status for 5 years before they reach tenure. They are being observed 3 times a
year. There is a new evaluation process for all teachers. We currently do observations and not a formal
evaluation, a performance plan is put into place if needed. There was discussion of enrollment and
populations. Mr. Sutherland also suggested that in the future if there is concern about response times,
maybe the police department should be located closer to the school. Mr. Jenkinson asked about afternoon
recess, he was told that ACE can’t go out until 3:30. We are not aware of that policy, but will check with
ACE about this.
On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to go into non-public
at 8:25 p.m.
On a motion by Ms. Mello, seconded by Ms. Gribben the board voted unanimously to enter public session
at 9:30.
On a motion by Ms. Schwaner, seconded by Ms. Acton the board voted unanimously to nominate Joan
MaGuire as a part-time aide for recess and cafeteria coverage.
On a motion by Ms. Mello, seconded by Ms. Schwaner the board voted unanimously to nominate Victoria
Bradley as a part-time aide for recess and cafeteria coverage.
On a motion by Ms. Acton, seconded by Ms. Mello the board voted unanimously to accept with regret the
retirement of Bob Strong, custodian.
On a motion by Ms. Gribben, seconded by Ms. Schwaner the board voted unanimously to adjourn the
meeting at 9:35
Respectfully Submitted,
Ann McKenney
Approved October 8, 2014
Holderness School Board
Approved November 5, 2014
1
HOLDERNESS SCHOOL BOARD
Holderness, NH
Minutes
October 8, 2014 Board Members Present: Joseph Casey, Kelly Schwaner, Bonni Acton, Carolyn Mello, Christina
Gribben
Administration Present: Kyla Welch, William Van Bennekum
Others Present: Ursula Hoyt, Gwen Hoyt, Monique Hoyt, Michele Paquin, Jon Francis, Dan Rossner
Agenda Review and Disposition: Add Enrollment discussion & Update on Theatre
Minutes of September 24, 2014: On a motion by Ms. Gribben seconded Ms. Acton, the board voted
unanimously to approve the minutes of September 10, 2014. On a motion by Ms. Schwaner seconded by
Ms. Gribben the board voted unanimously to approve the minutes of September 24, 2014.
Privilege of the Floor #1
Principal’s Report: Mr. Van Bennekum began by recognizing the extraordinary effort on behalf of our K-
6 teachers of reading. Last spring they began the implementation process of the new “Wonders” reading
series. The Wonders program directly correlates reading instruction with the Common Core State
Standards and involves an entirely new approach to instruction. Throughout the summer months and into
the fall of our school year our teachers have spent many hours preparing and adjusting the pacing of the
new series. They have spent countless hours on the weekends preparing lessons and acclimating
themselves with the components of the series. We are fortunate to have skilled teachers who are able to
approach this in a professional manner using a combination of experience and new knowledge to teach all
our children how to read and become lifelong readers.
On Friday, September 26th
our students in grades 6 – 8 concluded their Artists in Residence
program with a theatrical performance based on leadership. Using the book assigned to our 8th
graders over
the summer titled “I am Malala”, and other examples of leadership, as seen throughout the eyes of our
students they put together a tremendously powerful performance. After watching the dress rehearsal and
observing their preparation he was immensely impressed with the level of thought from our students and
how they see leadership. Mr. VanBennekum wanted to thank our middle school team for their role in
working with students and the artists. In addition a thank you to our artists for sharing their talent and skills
with our students.
Mr. VanBennekum concluded with some highlights in regards to students in our school. He
remains impressed with our student body for their exemplary behavior while at HCS. Academically our
students performed well on their fall NWEA tests with many of our grades scoring in the 80% range for
those who are on grade level or above. This coming off the summer break is very encouraging as we move
forward in the school year. We are beginning to see tremendous growth in math in particularly in the
classroom from students who are in the third year of our math program. Their conceptual knowledge and
abilities to solve problems at their respective grade levels shows tremendous growth in comparison to their
counterparts in years past. We continue to work hard to provide support for those who are challenged and
this remains an integral part of our success this year at HCS.
Dr. Casey wanted to thank everyone who was a part of AIR.
Consent Items A. Claims and Payroll: Manifest was signed.
B. Correspondence: The board had corresponded from ACE, and The Abbey Group. Dr.
Casey read a letter from Maureen Clark indicating her intent to retire at the end of the school
year. On a motion by Ms. Acton seconded by Ms. Schwaner the board unanimously accepted
with regret Mrs. Clark’s retirement intent. The board received a letter from ACE requesting
support for the next school year. The board also received a letter from The Abbey Group
requesting an update in subsidy for the food service program from $17,000 to $20,000. The
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Approved November 5, 2014
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letter indicated that they have a 74% participation rate. The board acknowledged that they are
in receipt of a letter sent to Mr. Van Bennekum regarding sports teams; the board has not had
a chance to review and discuss this issue yet.
Discussion Items
1. Enrollment Update: Ms. Welch handed out a report with enrollment for the SAU. We have seen a
decline in enrollment. Campton, Thornton & Plymouth are staying steady. The High School also
saw a decrease. Rumney saw a decrease a couple of years ago but seem to be steady now.
Wentworth & Waterville seem also to be steady.
2. Update on Theatre renovation: Mr. Francis discussed budget figures for the theatre renovation.
The proposal is for $31,000 plus electrical costs. He met with the Artist in Residence while they
were here as well as a vendor to get the proposal. There are some items that can be altered in the
proposal or held off on if needed. There was discussion about holding to $26,000 initially
discussed and proposed as part of the budget. Ms. Monique Hoyt asked about fundraising for
theatre upgrades. Do we have time to fundraise for this project? Occasionally we have
unencumbered funds at the end of the year that could be used towards finishing the project. The
board requested that we stay within the $26,000.00 budgeted and get an update on items that need
to be completed later.
Budget 1st Draft: The board reviewed the first draft of the budget. Ms. Welch indicated that line
1100.110 includes 18.8 teachers. There is one line at the bottom of the budget for health insurance
for all employees. There was discussion about spreading out the cost of AIR over three years,
instead of putting it into one year. Mr. Rossner discussed the difference between municipal
budgeting and School Budgeting. With Municipal budgets they have the ability to carry money
over from year to year, whereas a School budget does not have that ability. We could start a
Capital Improvement Fund, however you run the risk of the fund not being funded or being able to
withdraw funds from the account. There was discussion about the line “Gifted & Talented” and if
it could be labeled as something else. Mr. Rossner will look to see if there is another account
number that would reflect the true use of the account. Discussion about co-curricular accounts.
Mr. Van Bennekum will bring a copy of the co-curricular rubric at the next meeting. Discussion
about the support for ACE, the town usually matches the $2,500 for ACE. New line 2132 for
NWEA testing. In the past the school board has removed their salaries; they will discuss this
during non-public and make a decision. Mr. Francis discussed the increase in electric. We are at
the end of a 3 year contract and are anticipating a 30% increase on the power portion of the bill not
the delivery portion. There was discussion about the replacement of the tractor. Need to replace
tractor, the unit we have is 11 years old. New tractor could be utilized for other projects. There
was discussion about the option of either budgeting for this expense all at once or utilizing a
municipal lease to spread the cost out over 3 or 4 years. Mr. Francis discussed the replacement of
the oil tank. The proposal is go use a 12,000 gallon tank which would allow us to have two
deliveries a year and hopefully cut the cost per gallon. We currently have a 10,000 tank. There
was discussion if there are any unexpected expenses? Mr. Francis has built in a 20% contingency.
There was discussion about tank condition currently. There was discussion about the amount to
budget for capital improvement for building renovation. Traditionally we have placed $40,000 in
the budget for building renovation. There was discussion about placing $60,000 in capital
improvement for building renovation. There was a suggestion to have a warrant article to place a
supplemental amount from unencumbered funds to capital reserve at the end of the year. The
board decided to put $40,000 into capital reserve. There was discussion about the capital
improvement for technology. Traditionally we have put $7,500 in that line. Mr. Rondeau had
given the board a proposal for a five year technology plan. Mr. Van Bennekum discussed a
technology proposal to have one to one computers for middle school. There was discussion about
devices and programs for one to one computers. There was discussion about us as a sending
school being frustrated that the high school does not allow students to bring their own device.
There was discussion about how the program would work with parents purchasing or not
purchasing the equipment. There was a suggestion to create a warrant article for one to one
program. Mr. Van Bennekum will meet with Mr. Rondeau again and get a better idea of budget
numbers for the next meeting to update the budget. There was discussion about food service
program and we are anticipating the cost of the program to be $90,000 for next year, instead for
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Approved November 5, 2014
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the $140,000 that is budgeted. There was discussion about health insurance costs and the change
in the budget. There is a projection of a 0% increase in health insurance costs. .
There was discussion about the Playground. We have a report on the playground inspection from
2012 and one from 2014. Items from the 2012 report have been repaired. A committee has been
formed and the minutes will be posted on our website when they meet. Discussion about
playground and where it would fall on a capital improvement plan. There was discussion about
implementing pieces of new playground plan over 3-5 years or doing everything all at once.
There was discussion about Special Education Capital Reserve.
There will be a discussion of staffing for next meeting.
3. Other Business : Follow up to Health & Wellness, Dr. Casey shared pictures from the Halloween
parties last year showing different offerings. The Wellness committee is on the website, minutes
will be posted, members are listed. Mrs. Johnstone has talked to classes about the 5-2-1-0 program.
There are 6 of our coaches 6 support staff, 17 faculty members certified in first aid/cpr. Dr. Casey
asked about training for AED. There was discussion about Wellness Wednesdays this year.
On a motion by Ms. Acton, seconded by Ms. Gribben the board voted unanimously to approve Susan Axon
as 2nd
shift custodian.
Recognition and Awards:
Privilege of the Floor # 2:
On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to go into non-public
at 9:10 p.m.
On a motion by Ms. Mello, seconded by Ms. Acton the board voted unanimously to adjourn the meeting at
9:40. There were no actions taken during non-public.
Respectfully Submitted,
Ann McKenney
Holderness School Board
Approved December 17, 2014
1
HOLDERNESS SCHOOL BOARD
Holderness, NH
Minutes
November 5, 2014 Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Christina Gribben, Bonni
Acton (arrived 7:00)
Administration Present: Kyla Welch, William Van Bennekum
Others Present: Catherine Wilson, Michelle Custance, Marc Rondeau, Lexi (high school student), Brian
Sutherland, Jon Francis, Maryanna Swanson, John Jenkinson
Agenda Review and Disposition: Add French 1 Trip, 8th
Grade Class Trip
Minutes of October 8, 2014: On a motion by Ms. Mello seconded Ms. Schwaner, the board voted
unanimously to approve the minutes of October 8, 2014.
Privilege of the Floor #1
Principal’s Report Mr. Van Bennekum began by recognizing the work of our teachers and staff, in
particular those in grades K-8 for their time and attention to our math program. Each week he meets with
the teachers to discuss the topics and the pace at which they are taught during our content meeting times.
At these meetings teachers are sharing the significant growth in the rigor of expectations for math at the
lower grades. To simply put it, skills that students were expected to learn and be exposed too are now
being taught and understood at a grade level lower. Teachers continue to remark each week on the ability
for students to grasp difficult concepts and how mastery is beginning to show in particular grade levels
where the program has been in place the longest. This includes growth in the middle school and with the
addition of Mrs. Bruno and her background as an Infocus Math trainer these concepts are beginning to sink
in with those students who are being exposed for the first time. Currently our students in grade three have
been in the program since its start when they were in Kindergarten. The program alone is only one
component of success.
He also shared that he continues to be impressed with our student body and their behavior at
school. We recently sponsored the Halloween dance for the SAU and he was immensely impressed with a
number of 8th
graders who stepped up to assist in setting up and cleaning after the dance was over. Several
who stayed after 10:00 pm making sure everything was put back into place and working together to ensure
the building was cleaned before leaving. A special thanks to our middle school and unified arts teachers
for their support and our partners at Rumney who helped to organize the event. (Mr. Richardson, Mrs.
Custance, Mrs. Wilson, Mrs. Cournoyer, Mr. Rondeau and Mrs. Bruno, and the three chaperones from
Rumney.)
We continue to move forward in our quest to promote wellness in and throughout the school
community. Students are exposed to a wellness theme each Wednesday, and Halloween celebrations were
much in line with expectations. At our recent faculty meeting we revisited the recess policy and examined
the New Hampshire School Wellness Policy and Assessment Form from the DOE. The committee
meeting minutes and announcements can be found on our website. Our playground committee met for the
first time on October 23rd
with 7 members who were presented ideas from Rick Doel from the Blue Ribbon
Fencing and landscape. He presented examples of playgrounds and equipment and explained variations
and cost estimates. These committee minutes and meeting times can also be found on our website.
Mr. Van Bennekum also wanted to share that he and the teachers association will be working to
develop an evaluation tool for those who serve as coaches and activity sponsors. Collaboratively, we hope
to develop expectations for each position that specifically describe responsibilities and duties that constitute
reimbursement for service. He will keep you posted to the results.
Finally, we will be instituting new procedures for recognizing academic student achievement. As
a faculty we have spent a considerable amount of time working together to develop categories that clearly
identify students who are recognized for their achievement in the classroom. We also have adjusted our
effort grades to reflect current assessments that that the number sequence matches both the NWEA and
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Approved December 17, 2014
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Smarter Balanced. These new procedures will be sent home with report cards providing parents with the
new guidelines.
Consent Items A. Claims and Payroll: Manifest was signed.
B. Correspondence: The board received a letter from Barbara Guinan with her intent to retire at
the end of the 2014-2015 school year. On a motion by Ms. Mello, seconded by Ms. Schwaner
the board accepted with regret Mrs. Guinan’s retirement. There was a correspondence from
Ms. Voorhis with a question about correspondence to the board. She also commented in her
letter that she is disheartened with the last of leadership on the issue of the wellness policy,
and that the Appendices for the wellness policy are not posted on the website. Ms. Voorhis’s
letter will be added to these minutes as well as a letter from her from August. The Appendices
for the wellness policy; these will be added to the website. The board’s usual policy is to
review correspondence at the meeting, and copies will be entered into the minutes. Dr. Casey
indicated that with respect to the wellness policy, there has been a tremendous effort on the
part of our administration and teachers to change the culture of wellness in our school and
feels that there are different perspectives on how efforts can be achieved. He would like to
thank the staff for their efforts.
Discussion Items
1. French 1 Trip: Mrs. Wilson discussed the French 1 trip to Quebec May 8, 9 & 10 are potential
dates for the trip. She handed a letter out to the board which is attached to these minutes. She is
requesting support of up to $3,200. This year she would be planning the trip on her own and not
through a tour group because the dates the tour groups are going conflict with our vacations and the
school play. On a motion by Ms. Gribben, seconded by Ms. Schwaner the board approves
supporting up to $3,200.00 for the French 1 trip to Quebec.
2. 8th
Grade Class Trip: Mrs. Custance discussed with the board the 3 options that students have
voted on for their class trip. Copies of the options are attached to these minutes. The options are
New York City with a tour group, Lake George NY, or Caratunk ME for whitewater rafting and a
ropes course. The eighth grade is looking for approval of the trips. Ms. Welch indicated that the
SAU does not recommend white water rafting. Mrs. Custance indicated that the options are listed
as the students preference. The board would support either of the two New York trips.
3. Budget Update – Draft 2: Ms. Welch discussed reducing line 1100.110 by 2 FTE’s. Mr. Van
Bennekum discussed potential options for classes next year. Grades K-5 would have 7 teachers;
grades 6-8 would have 4 teachers, there are also 2 special education teachers, 1 reading specialist as
well as unified arts teachers. There would be 1 class with 1 teacher for each grade level K-5 with
the exception of one grade that would be split, probably 3rd
grade. Class sizes for next year K –
10, 1- 11, 2 – 9, 3 – 25, 4 – 16, 5 – 24, 6 – 16, 7 – 21, 8 – 19. Third grade would most likely be
split based on number and needs. 4th
& 5th
grade would still operate as a team, math/science and
LA/Social Studies. Discussion about the option of combining K & 1 for part of the day, this would
be dependent on enrollment numbers. This would be discussed and decided later in the year. All of
these scenarios are subject to change based on enrollment numbers and needs of students. We
would not be eliminating RTI program, it would look different and staff would be allocated
differently. There was discussion about cutting 1 position instead of 2. Mrs. Swanson discussed
different models that have been used in the past; looking at the numbers we are anticipating she
feels that we can do what has been discussed with cutting 2 teachers. Mr. Sutherland questioned
the split for 3rd
grade versus 5th
grade. Ms. Welch & Mr. Van Bennekum both indicated that each
class is unique with age of students and needs for these classes. There was discussion about some
classes being co-taught with certified teachers for some of the core classes. There was discussion
about the process for budgeting with Mr. Sutherland. There was a concern from Mr. Jenkinson
about teachers learning new curriculum. Mr. Sutherland asked if we didn’t have 2 retirements
would we still be discussing this? Dr. Casey indicated that the enrollment numbers are driving this
discussion not just the retirements. Mrs. Swanson asked about increasing health teachers position
as had been talked about earlier in the year. Ms. Welch indicated that the Guidance office will be
doing some in class work with lower grades that focuses on some health issues. There was a
question about how are teachers feeling about not replacing the two positions, and having to
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possibly change grade levels. Mr. Van Bennekum indicated that not everyone knows about the
second retirement yet, however teachers have been very good about changes. There was a motion
by Ms. Schwaner seconded by Ms. Acton to reduce 2 staff members based on Ms. Welch’s
recommendation. Ms. Gribben asked if we see any other needs for staff? Ms. Schwaner talked
about the fact that we have experienced staff, and looking at small incoming classes as well as
trying to be fiscally responsible. Ms. Mello talked about taking the advice of administration, we
have opportunity with retirements to be fiscally responsible. Mrs. Swanson mentioned that we have
experienced support staff to assist teachers in classrooms. Ms. Acton talked about our declining
enrollment, she believes that administration has looked at scenarios and they are well thought out.
Dr. Casey talked about this being a difficult decision; he believes that we have strong staff that will
step up to do what’s needed; he also feels that administration has flexibility to move things around.
The board voted unanimously to cut teachers by 2 full-time positions.
Mr. Rondeau discussed leasing laptops for one to one devices for students in grades 5-8. There
would be 90 laptops leased for 4 years, the cost for the first year would be $24,433, the next three
years would be $16,514 a year. To leas 30 teacher laptops would be $11,500 the first year and
$8,500 for the remaining 3 years. There is an additional cost of $58.00 per year per laptop to cover
accidental damages. There was discussion about some schools are buying chrome books and ipads,
these laptops would be all in one devices and eliminate the need for two devices. Mr. Rondeau
mentioned to the board that if we are adding another 90 computers we will need more IT support.
There was discussion about the upcoming tech needs for the next 3-5 years, we will have a number
for December for future tech needs. There was discussion about putting student laptops in warrant
articles, and teacher laptops in a budget line or just putting them all in a budget line. The board
decided to put them into the budget in new computer line.
Mr. Francis discussed sound and lights from the renovation, he was able to stay within the $26,000
budget. There will be a wish list of items that can be added over the next couple of years. He will
move forward over Christmas break.
Mr. Francis talked about problems that the walk in refrigerator in the kitchen has had over the past
week or two. The walk in needs to be replaced, the anticipated cost is $6,000 to $7,000.
There was discussion about warrant articles and how much to put into capital reserve. There was
discussion about a warrant article to place up to $80,000 from any unreserved fund balance to be
placed in capital reserve. There was discussion about placing $60,000 into a warrant article for
capital improvement.
Dr. Casey discussed the budget committee’s timeline. There will be budget work sessions on
December 8, 15 & 22. Our budget will be presented to the budget committee on or before
December 29. There will be a budget meeting on January 29. The first Budget hearing is on
February 4th
a second hearing, if needed will be on February 11th
. The final budget meeting on is
on February 13th
. Election is on March 10th
and Town Meeting is on March 11.
4. Restraint Policy: Ms. Welch discussed with the board a policy for restraining students. The
biggest change is in the reporting of incidents. Now we have to report to parents verbally within 24
hours and notify superintendent’s office within 5 days, superintendent has to notify the parents
within 2 days. The board will have a 2nd
reading in December.
Recognition and Awards:
Privilege of the Floor # 2: Mr. Sutherland asked about how we gauge if the one to one is worth the
investment. Mr. Van Bennekum indicated that there have been discussions with the teachers about adding
this technology. Mr. Sutherland also asked about getting feedback from teachers who have retired. Ms.
Welch indicated that teachers have the option of meeting with Mr. Halloran.
On a motion by Ms. Schwaner seconded by Ms. Mello to approve Ted Vansant as 5/6 Boys Basketball
Coach, the board approved unanimously.
Holderness School Board
Approved December 17, 2014
4
On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to go into non-public
at 9:30 p.m.
Respectfully Submitted,
Ann McKenney
Holderness School Board
Approved January 14, 2015
1
HOLDERNESS SCHOOL BOARD
Holderness, NH
Minutes
December 17, 2014 Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Christina Gribben, Bonni
Acton
Administration Present: Kyla Welch, William Van Bennekum
Others Present: Jon Francis, Brian Sutherland
Agenda Review and Disposition: Add Board recruitment
Minutes of November 5, 2014: On a motion by Ms. Acton seconded Ms. Mello, the board voted
unanimously to approve the minutes of November 5, 2014.
Privilege of the Floor #1
Principal’s Report Mr. Van Bennekum is pleased to report that we recognized 39 students in grades 5-8
for honor roll with a t-shirt, certificate and a pin. He would also like to recognize the 8th
grade class and
PTA for their hard work at the Holiday Fair. He acknowledged Mrs. Custance, Mr. Richardson, Mrs.
Sargent & Mrs. Van Sickle for their effort. Mr. Van Bennekum discussed the upcoming winter program
beginning on January 9th
. We have a storyteller named Papa Joe coming on December 18th
for grades K-5
that is being sponsored by PTA. Thank you to the faculty and staff for purchasing holiday gifts for
students.
Consent Items A. Claims and Payroll: Manifest was signed.
B. Correspondence: None
Discussion Items
1. Restraint Policy – 2nd
Reading: On a motion by Ms. Acton, seconded by Ms. Gribben to approve
the Restraint Policy. There was discussion that this policy reflects changes in the laws and other
schools have approved this policy and are having success with it. The board voted unanimously to
approve the policy.
2. Budget Review: Ms. Welch reviewed the budget with the board. Salary lines include retirement
stipends and $7,000 for summer technology upgrades. The new equipment line includes software
upgrades, and added funds for the one to one device for grades 5-8. There was a decision to leave
$1 for School Board salaries. There was discussion about the increase in the electricity line. We
are ending a 3 year contract, increase is based on an expected increase of 30%. Mr. Francis
discussed replacement of the oil tank and the possibility of switching to propane. The cost to
replace the oil tank is projected to be $127,535, to switch over to propane is expected to cost
$77,800. There was discussion about prices. Currently oil is $3.12 a gallon, we use about 18,000
gallons for a cost of $56,100. Propane is projected at $1.39 a gallon with a use expected of 23,400
gallons for a cost of about $32 526. There was discussion about putting in $40,000 in the budget
line for propane. On a motion by Ms. Schwaner, seconded by Ms. Acton the board voted
unanimously to change the fuel oil budget to $40,000 and change the line for oil tank replacement
to $77,800. The board reviewed the revenue page. Discussion about two warrant articles, a non-
contingent warrant article would add $60,000 to capital reserve as part of the budget and would
affect the tax rate. Contingent warrant article uses unencumbered funds, does not affect the tax
rate. On a motion by Ms. Acton seconded by Ms. Mello to approve the warrant articles as
discussed.
Holderness School Board
Approved January 14, 2015
2
3. Other Business: Board recruitment: Dr. Casey asked board members if they have anyone in
mind to reach out to them for the position that will be open with Ms. Acton not running for re-
election this year. Mr. Van Bennekum discussed the lunch program with the board.
Recognition and Awards:
Privilege of the Floor # 2: Mr. Sutherland talked about his appreciation of the 4th
& 5th
grade student
council and the winter concert. Mr. Sutherland questioned the salary lines in regards to the two
retirements, and the line for behavior consultant. Ms. Welch answered that the salary lines include stipends
and contractual obligations, behavior consultant is IEP driven.
On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to go into non-public
at 7:25 p.m.
Respectfully Submitted,
Ann McKenney
Holderness School Board
Approved January 14, 2015
3
Holderness School Board
Approved March 11, 2015
1
HOLDERNESS SCHOOL BOARD
Holderness, NH
Minutes
January 14, 2015 Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Christina Gribben, Bonni
Acton
Administration Present: Kyla Welch, William Van Bennekum
Others Present: John Jenkinson, Brian Sutherland
Agenda Review and Disposition: Capital Asset Records Retention Policy will be added
Minutes of November 5, 2014: On a motion by Ms. Acton seconded Ms. Gribben, the board voted
unanimously to approve the minutes of December 17, 2014.
Privilege of the Floor #1
Principal’s Report Mr. Van Bennekum began by recognizing three of our coaches this season who are all
parents of students at HCS. Mrs. Molly Whitcomb, Nordic Team, Mr. Ted Vansant, 5th
& 6th
grade boys
basketball & Mrs. Amanda Bussolari, 5th
& 6th
grade girls basketball and acknowledge their excellent work
this season and their incredible dedication to the students and the teams they all coach. Each has been an
incredible asset to our school but more importantly they put in a tremendous amount of time to coach our
kids and he wanted to share with all of you how thankful he is to have them working with our kids.
He also wanted to inform you all that we have decided to use the movie “Akeelha and the Bee” to
focus our attention on civil rights this year. As we are changing the direction we have done in the past this
year we will be showing the move to grades 3 – 8 students and using time afterwards to discuss as a whole
group. In addition, teaches will use the themes that are brought out in the movie and how they impact the
lives of our students and how they can make a change. Mr. St. James has created questionnaire that
surrounds themes in the movie that will be utilized as the catalyst for discussion.
Consent Items A. Claims and Payroll: Manifest was signed.
B. Correspondence: None
Discussion Items
1. Budget Review: Draft 5 of the budget was reviewed. There are two revisions in draft 5 that are a
result of discussions with the budget committee. The budget committee is recommending
purchasing the one to one devices outright instead of leasing and to revise the number of devices
purchased to 102. The cost is $86,280. On a motion by Ms. Acton seconded by Ms. Schwaner the
board voted unanimously to approve $86,280 to purchase 102 one to one devices. The second
revision is for the conversion to propane. The budget committee has recommended that we
purchase the propane tanks instead of leasing at a cost of $18,000. On a motion by Ms. Acton
seconded by Ms. Mello the board voted unanimously to place $18,000 in the budget to purchase
propane tanks. On a motion by Ms. Acton, seconded by Ms. Gribben the board voted unanimously
to approve draft 5 of the budget as proposed. Dr. Casey thanked Kyla, William & Jon for their
work on the budget. There was discussion about warrant articles. Article 2 approve 7,500 for
technology upgrades, Article 3 to approve $50,000 capital reserve fund for renovations , Article 4
raise $4,382,954 in support of the budget. On a motion by Ms. Schwaner, seconded by Ms. Mello
the board voted unanimously to approve the warrant articles as written.
2. February Meeting Dates: Budget hearing date is February 4th
at 7:00, the board will meet at 6:00
for non-public and 6:15 for public meeting. Ms. Gribben will not be able to attend that meeting.
We will not have a meeting on February 11th
. Annual district meeting at 6:30 on March 11th
, meet
Holderness School Board
Approved March 11, 2015
2
at 5:30 non- public and 5:45 for public before the district meeting. There is a 2nd
meeting
scheduled for the following week if needed.
3. Other Business: Ms. Welch handed out the capital assets records retention policy, the board will
review and discuss at the February meeting.
Recognition and Awards:
Privilege of the Floor # 2: Mr. Sutherland asked about open School Board positions. Mr. Jenkinson asked
about feed-back for the lunch program, concern about menu changes at the last minute. Mr. Van
Bennekum met with The Abbey Group a few weeks ago and made some suggestions about the program,
they have been responsive to the suggestions.
On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to go into non-public
at 6:40 p.m.
Respectfully Submitted,
Ann McKenney
Holderness School Board
Approved March 11, 2015
1
HOLDERNESS SCHOOL BOARD
Holderness, NH
Minutes
February 4, 2015 Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Bonni Acton
Administration Present: Kyla Welch, William Van Bennekum
Others Present: Dan Rossner, Maryanna Swanson
Agenda Review and Disposition:
Minutes of January 14, 2015: Will be approved at the March meeting.
Privilege of the Floor #1: Mrs. Swanson asked the board about the decision to purchase laptops instead of
leasing. Dr. Casey indicated it was a consensus between the budget committee and the board to purchase.
The general feeling was that we would have some assets left with purchasing and with leasing we would
not have any.
Principal’s Report: No Principal’s report this month.
Consent Items A. Claims and Payroll: Manifest was signed.
B. Correspondence:
Discussion Items
1. Budget Hearing Review:
2. Capital Asset Records Retention Policy: Tabled until the March Meeting.
3. Other Business:
On a motion by Ms. Acton seconded by Ms. Mello the board approved unanimously the residency
issue discussed during non-public.
On a motion by Ms. Acton seconded by Ms. Mello the board voted unanimously to approve
maternity leave for Jadi Mercer.
Recognition and Awards:
Privilege of the Floor # 2:
On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to adjourn the
meeting to attend the budget hearing at 6:27 p.m.
Respectfully Submitted,
Ann McKenney
Holderness School Board
Approved April 8, 2015
1
HOLDERNESS SCHOOL BOARD
Holderness, NH
Minutes
March 11, 2015
Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Christina Gribben
Administration Present: Kyla Welch, William Van Bennekum
Others Present: Dan Rossner, Maryanna Swanson
Agenda Review and Disposition:
During nonpublic the board discussed a student issue.
Minutes of January 14, 2015 & February 4, 2015: On a motion by Ms. Gribben, seconded by Ms.
Schwaner the board voted unanimously to approve the minutes from January 14th
and February 4th
.
Privilege of the Floor #1:
Principal’s Report: Mr. Van Bennekum discussed the Smarter Balance testing.
Consent Items A. Claims and Payroll: Manifest was signed.
B. Correspondence: Audit letter verifying that the audit was completed and there were no
problems.
Discussion Items
1. District Meeting Review: There was no review for the district meeting.
2. Capital Asset Records Retention Policy: 1st Reading: Mr. Rossner discussed the Capital Asset
Records Retention Policy. His recommendation is to set the threshold for entering items into the
system at $1,000.00. Items that include groups of items totaling $1,000.00 or more will also be
included as well as computer equipment. On a motion by Ms. Schwaner, seconded by Ms. Acton
the board unanimously approved the policy.
3. 2015-2016 Calendar: There was discussion about the proposed calendar. There was discussion
about the day before Thanksgiving being a ½ day of school or a no school day. It was decided to
revise the calendar to a no school day the day before thanksgiving. On a motion by Ms. Schwaner,
seconded by Ms. Mello to approve calendar as revised the board voted unanimously.
4. Other Business:
Recognition and Awards:
Privilege of the Floor # 2:
On a motion by Ms. Mello, seconded by Ms. Schwaner the board voted unanimously to adjourn the
meeting to attend the School District Meeting at 6:25 p.m.
Respectfully Submitted,
Ann McKenney
Holderness School Board
Approved May 13, 2015
1
HOLDERNESS SCHOOL BOARD
Holderness, NH
Minutes
April 8, 2015
Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Christina Gribben, Bonni
Acton
Administration Present: Kyla Welch, William Van Bennekum
Others Present: Christian Stewart, John Jenkinson, Jonathan Stewart
On a motion by Ms. Schwaner, seconded by Ms. Mello the board voted unanimously to appoint Dr. Casey
as Chair of the Board. There was discussion about needing a vice chair that would be willing to take over
as chair in a year or two.
Agenda Review and Disposition: Review Town Meeting
Minutes of March 11, 2015: On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted
unanimously to approve the minutes from March 11, 2015.
Privilege of the Floor #1:
Principal’s Report: Mr. Van Bennekum began by sharing with several accomplishments and ongoing
activities with our students. We recently completed the 2nd
trimester and recognized 38 students in grades 5
– 8 for Principals List, Academic Honor Roll and Effort Honor Roll. Each student is the recipient of a
collectors pin, certificate and T-shirt recognizing their accomplishments. Our annual school play is in the
final weeks of preparation and will open up next Friday Night, April 17th
at 7:00 PM. This year’s play
titled Snow off White features students in grades 5 – 8. We have over 50 students involved in the
production. Saturday April 18th
@ 2:00 is the final show. We are currently underway with our spring
sports. Though the weather and remaining snow is still causing the typical spring delays, the coaches are
all set to move forward. We will be participating in three sports this spring. Track & Field Grades 5 – 8
Coaches, Silas St. James & Molly Whitcomb, Girls Softball Ms. Ann Barney, Boys Baseball Mr. Mike
Uhlman. Again, we have excellent participation with over 50 students participating in a spring activity;
this does not include Lacrosse, spring soccer, AAU Basketball, dance all other activities our students
participate in outside of school. We are also encouraging our students to once again participate in the
Circle Trot program, as we annually have a tremendous support from our students and who last year earned
for the school $400.00 to support wellness. This event occurs on Sunday April 19th
. We are also involved
with the Voice against Violence Community Dancing with the Stars, our students are supporting this event
by donating $1.00 to this cause in exchange for participation in the school wide workout Wednesday dance,
on April 15th
where all those who participate and dance together in the gym. As many of you may be aware,
our students have started the new Smarter Balanced Assessment. The test is administered to students in
grades 3 – 8 in Language Arts & Math. These assessments have several components and each grade level
requires roughly a two week window to complete. We have currently tested grades 3 & 4 in math, and will
be finished up the Language Arts component this week with the 3rd
and 4th
graders. Next week will begin
grades 5 & 6 and then two weeks later complete testing with grades 7 & 8. In preparation for these tests
our students took part in our quest for the test program, this was aimed at developing a comfort level with
our students in addition to practicing, then discussing problems as a class in preparation. It was extremely
successful and those who performed well during the practice session went on a quest. With the help of a
local restaurant, a large chair was donated and those who performed well were given the opportunity to
have their picture taken and placed on the wall. Each week the theme changed but accomplished its
mission by helping to ease anxiety some of our students may have been feeling. You can see all the
students who were successful as their pictures are displayed down the hallway. On June 2nd
our school is
planning to take a field trip together and explore the seacoast region at Odiorne Park. This will include all
students, teachers and staff in grades k-8 as a chance for our school to all go together and explore our ocean
front. We will be inviting parents to join us for the day if they would like too. Notice and information will
Holderness School Board
Approved May 13, 2015
2
be sent out after the spring break with more information. We have set a date for the eighth grade
graduation, class day and dance for Tuesday June 16th
. Class day will begin at 1:00 PM, Graduation at
7:00, followed by the dance from 8:00 – 10:00. The 8th
grade has decided to go to Lake George NY for
their class trip which is scheduled for June 8, 9 &10.
As you can see we have had a very busy month as we continue to move forward in the year. This could not
be done without the assistance of several people on staff and in our community.
I would like to recognize the following for work and assistance.
Mr. Marc Rondeau & Janna Swanson for all their work ensuring the testing process was smoothly
administered and a very complex schedule was created to meet the needs of our students.
Mrs. Ann McKenney and Kim Johnstone for making sure we had fresh fruit and vegetables avaialbe to
choose from during their break time from testing.
Mr. Chris Donahue, for taking the time after work to plow off our baseball field so that the snow would
melt and the grass would dry up quicker for play.
Mrs. Monique Hoyt who donates a tremendous amount of time each afternoon painting and preparing our
sets for the play. She has done this for numerous years all voluntarily.
Mr. Jon Spence for his time building and constructing the sets of our play
Mrs. Heather Goodwin who in acting promptly and avoided a student from choking on a piece of food that
was lodged in the child’s throat and was having a hard time breathing. With her quick action she was able
to dislodge the food using training she received through the CPR training preventing a major medical
emergency from occurring.
Consent Items A. Claims and Payroll: Manifest was signed.
B. Correspondence:
Discussion Items
1. Lunch Program Renewal: Ms. Welch is recommending renewing the contract with The Abbey
Group. Mr. Van Bennekum discussed the food service program. Suggestion for getting parent
feedback at the end of the year. On a motion by Ms. Acton, seconded by Ms. Gribben the board
voted unanimously to approve the contract for The Abbey Group for next school year.
2. Review of Town Meeting: The consensus was that town meeting went smoothly. Discussion
about the one to one devices and the logistics of implementing them and the financial expectations
going forward for future budgets.
Recognition and Awards:
Privilege of the Floor # 2: Mr. Jenkinson asked about the playground and the projected timeline for
replacement. At this time a timeline is still up in the air, and will be looked at again.
On a motion by Ms. Mello, seconded by Ms. Schwaner the board voted unanimously to go into non-public
for discussion of personnel items at 7:05 p.m.
On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to accept support staff
nomination slate as read for 2015/16.
On a motion by Ms. Acton, seconded by Ms. Gribben the board voted unanimously to accept professional
staff nomination slate as read fir 2015/16.
The meeting was adjourned at 8:30
Respectfully Submitted,
Ann McKenney
Holderness School Board
Approved June 10, 2015
1
HOLDERNESS SCHOOL BOARD
Holderness, NH
Minutes
May 13, 2015
Board Members Present: Joseph Casey, Kelly Schwaner, Bonni Acton, Christina Gribben
Administration Present: Kyla Welch, William Van Bennekum, Jon Francis
Others Present: Brian Sutherland, John Jenkinson
Agenda Review and Disposition: End of year budget update, review of needs list and capital
improvements
Minutes of April 8, 2015: On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted
unanimously to approve the minutes from April 8, 2015.
Privilege of the Floor #1: Mr. Sutherland indicated that we had a great spring concert. He also asked
about teacher assignments for next year. Mr. VanBennekum responded that not all teacher assignments
have been announced for next year at this time, it will be done soon.
Principal’s Report: Mr. VanBennekum recognized our student body for an outstanding Spring Concert performance. On
Wednesday May 6th
with a large crowd present our students in grades K-8 performed various musical
routines and songs orchestrated by our talented music teacher Mrs. Chandra Hazelton. It was nice to see
so many families in attendance and as a community we were able to recognize both retiring teachers Mrs.
Maureen Clark and Mrs. Barbara Guinan with our community present. To finish off the evening we
celebrated Mrs. Hazelton’s 40th
birthday with a sing-a-long with the crowd and students together. It was a
really nice evening for our school.
The French students returned safely back to Holderness after their weekend retreat to Quebec City.
Each student gets the opportunity to experience a city and all it had to offer for our students. Mrs. Wilson
commented that the kids had a great time and the chance to be immerged in the French culture. It is our
intent to have the students attend the next board meeting to share their experience.
The week after the Spring break was a busy one, not only with our schools musical performance
and the French Trip but it was it was a week to recognize the work of our teachers and staff with teacher
and staff appreciation week, but also recognizing the work of our school nurses on Wednesday May 6th
.
On behalf of the faculty and staff, he recognized our PTA for providing lunch on Monday and breakfast
Friday morning, in addition to a plant that was given to one teacher each afternoon, but also the purchase of
a new microwave for the teacher’s room. It was extremely generous gift and we are all very appreciative.
Mr. Van Bennekum is very proud of our students in grades 3 – 8 who will complete the Smarter
Balanced assessment this Friday. For the past six weeks students have been taking these assessments and
their effort, determination and time to do their very best was evident in each testing session. He
appreciates, applauds and acknowledges how impressed he is with their effort. In addition we will be
taking a school wide field trip to Odiorne State Park on June 11th
for the day, K – 8 with our entire faculty
and staff and those parents who would like to join us for the day. The kids are excited about getting the
chance to explore this part of our state. On June 2nd
Mrs. Cynthia Bruno, and I will host a night for middle
school parents on the math program at HCS and the transition to high school. Parents will have the chance
to ask questions as we outline math instruction from grades 6 -8 and into the 9th
grade. A flyer will be sent
home informing all of our parents.
He recognized the following individuals:
Mr. Tom Davis – Getting our school grounds back together after the long winter season. He has worked
tirelessly sweeping up sand, raking grass and getting our grounds ready to plant grass and plants.
Ann McKenney – Making sure each day our students receive a nutritious snack of their choice during their
break from testing. The kids really looked forward to having this opportunity to take a break with
something to eat.
Consent Items
Holderness School Board
Approved June 10, 2015
2
A. Claims and Payroll: Manifest was signed.
B. Correspondence: Abutter letter that will not affect school lines, attached to these minutes.
Discussion Items
1. Disposing of Old Equipment: Ms. Welch shared a policy for disposal of old equipment that the
high school uses. It was suggested to bring this policy as a first reading to the board in June.
2. End of year budget: Ms. Welch reviewed the end of year budget with the board. Mr. Francis
discussed the tanks for the propane conversion. The tanks cannot be placed in front of the school
where the current oil tank is, the will be placed in the island in the parking lot. The price we have
locked in for next year for propane is $1.17. Mr. Francis also talked about the tractor replacement;
he will have a proposal for the next meeting. He talked about fencing for the field. He hopes to
have an update on playground for next month. He has looked at the well and is proposing a new
filtration system, new pump, anticipating a cost of about $20,000.00. Mr. Francis also talked about
paving by tennis courts; he would like to move up on the time table. There was also discussion
about basketball courts upgrade and stage lighting to improve lighting in the front of the stage.
When the renovations were done, we did short the light bars to keep within the budget. There was
discussion about switching both inside and outside lighting to LED. There was also discussion
about mulch for the playground, charging station for laptops, library furniture. Dr. Casey asked if
there were any academic needs for students. We believe that all of the academic needs are being
met through the budget for students, there was discussion about STEM.
Recognition and Awards: Ms. Welch congratulated Mr. VanBenenkum on his performance in Dancing
with the Stars.
Privilege of the Floor # 2: Mr. Sutherland asked about NECAP testing for 4th
& 8th
grade, as well as the
time frame for the test scored from Smarter Balanced testing. Ms. Welch indicated that the results from the
Smarter Balanced testing will not be quicker because of computer based testing, and did not have an exact
time frame yet for the results. There was discussion about students taking Algebra II honors next year at the
high school. Mr. Jenkinson would like to see the playground upgraded next year and not have to wait
three or four years or do it in pieces. Mr. Jenkinson asked if the trip to Odiorne Point will be based on the
historical significance or science. Mr. VanBennkeum indicated that the teachers are working on lessons for
the day.
On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to go into non-public
for discussion of personnel items at 7:46 p.m.
On a motion by Ms. Schwaner, seconded by Ms. Gribben the board voted unanimously to accept with the
regret the resignation of Victoria Bradley.
The meeting was adjourned at 8:30
Respectfully Submitted,
Ann McKenney
Holderness School Board
Approved June 10, 2015
3
Holderness School Board
Approved September 9, 2015
1
HOLDERNESS SCHOOL BOARD
Holderness, NH
Minutes
June 10, 2015
Board Members Present: Joseph Casey, Kelly Schwaner, Bonni Acton, Christina Gribben
Administration Present: Kyla Welch, William Van Bennekum, Dan Rossner, John Francis
Others Present: Tammy Zmuda, Amanda Bussolari, T.J. Bussolari, Michele Tyrie, Nina Sargent, Steve
Mitchell, John Jenkinson, Molly Whitcomb, Ivar Dahl
Agenda Review and Disposition:
Minutes of May 13, 2015: On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted
unanimously to approve the minutes from May 13, 2015.
Privilege of the Floor #1: Mr. Jenkinson talked about getting some movement on the playground. Dr.
Casey discussed the playground as part of the capital improvement plan. There was discussion about the
process.
Mrs. Whitcomb discussed coaching for sports. Mrs. Bussolari spoke on behalf of her son who is
concerned about the 7/8 grade soccer coach possibly not returning to HCS next year. Mr. Dahl asked if we
are in danger of losing the soccer team. Dr. Casey discussed the declining enrollment and staffing and how
that affects sports and coaching. Mr. Van Bennekum discussed the challenges for coaches needing to be
here earlier than 2:00 in the afternoon for a game at 3:30 because of the times that the bus can pick our
students up. Mr. Van Benenkum discussed the responsibilities of coaching. Ms. Tyrie suggested that rules
for sports need to be defined so that parents and students can follow. Mr. Dahl asked if there is anything
that can be done to support a particular coach, if they are not asked to come back. Dr. Casey indicated
that the board appreciates the input from parents, and has heard their concerns.
Principal’s Report: Mr. Van Bennekum began this evening by recognizing our 8th
grade class who will
be returning from their class trip tonight around 8:00 PM. Even though they experienced some challenging
weather, he heard from the class advisors that they had a great time on the trip and everything went well.
Our 20 - 8th
grade students will be graduating on Tuesday night at 7:00. We are very proud of their
accomplishments this year and look forward to celebrating their time at HCS.
On June 2nd
Mr. Van Bennekum and Cynthia Bruno hosted a middle school math night for parents
who have children in grades 5, 6, & 7. We had a good showing of parents and took the opportunity to
explain how Middle School Math @ HCS is designed and interwoven within the In Focus math program
and the transition from HCS to High school. The discussion that followed our presentation was valuable to
all who participated. After reflecting, we would like to host in the fall a presentation for parents on the
literacy program “Wonders” grades K – 6 to provide an overview of how children at HCS to learn
Language Arts.
The last week in May our 5th
grade students traveled to Deerwood in Holderness to and spend a
few days at camp and experienced all our local area has to offer. The students experienced a wide variety
of activities including hiking, experiments at the Squam Lakes Science Center and the Squam Lakes
Association where the kids conducted experiments and learned about the lake environment. The week
concluded with two rounds of frisbee golf and 5th grade DARE graduation.
To conclude our student body will be traveling to Odiorne State Park for a field trip tomorrow and
the annual principal’s field day on Wednesday June 17th
.
He acknowledged a few individuals for their outstanding work and service to HCS this year.
Officer - Mike Barney – For his continued support of our 5th
grade students and the DARE
program.
Michelle Jenkinson & Heather Goodwin for their continued dedication and hard work with our 5th
grade camp experience.
Mitch Richardson & Michelle Custance – for their work with the 8th
grade and their personal time
spent with our students.
Holderness School Board
Approved September 9, 2015
2
Consent Items A. Claims and Payroll: Manifest was signed.
B. Correspondence:
Discussion Items
1. Disposing of Old Equipment Policy: On a motion by Ms. Acton, seconded by Ms. Gribben the
board unanimously approved the School Equipment & Supplies Disposal Policy.
2. Concussion Policy Approval: On a motion by Ms. Gribben, seconded by Ms. Schwaner the board
unanimously approved the Concussions & Head Injuries Policy, with the understanding that we will
develop protocols for the diagnosis of a concussion or head injury.
3. FY 15 Budget Discussion: Mr. Rossner discussed with the board the anticipation of approximately
$226,793 fund balance if all revenue comes through as expected, this includes $180,000 scheduled
to be withdrawn from capital reserve. Items that contributed to the fund balance are; placement
tuition, health insurance premium return, staffing level, actual rate for health insurance. The board
reviewed the expenditure balance worksheet, which is attached to these minutes. Ms. Welch
recommends encumbering $50,000 for an unexpected anticipated out of district placement. Dr.
Casey asked about the balance in Capital Improvement Special Education. Mr. Francis discussed
adding 2 additional propane tanks at a cost of $5,500.00, computer storage for 1:1 devices,
$4,300.00, paving the sidewalk at the location the propane tanks will be located $3,300.00, data
work (upgrade servers) $3,000.00, Exterior Lighting $10,000.00, fencing at backside of field
$17,000.00, for a total cost of $42,800. Mr. Francis also discussed items on the items on the long
terms capital improvement list. These items include; paving the parking lot at the tennis court
$45,300, well upgrade $20,000, exterior basketball court $30,000, post & chain fence at the circle
$25,000. Mr. Francis is suggesting hiring a consultant to look at a plan for the playground to put
together a plan for a K-8 playground. On a motion by Ms. Schwaner, seconded by Ms. Acton the
board voted unanimously to encumber $50,000 to special education into line 1210.561for
anticipated out of district placement. On a motion by Ms. Schwaner, seconded by Ms. Gribben the
board voted unanimously to authorize $42,800 to complete projects discussed earlier by Mr.
Francis, including propane tanks, computer storage, paving the sidewalk, fencing the backside of
the field, upgrading servers, exterior lighting. There was discussion about additional sound and
lighting for the gym. On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted
unanimously to encumber $5,000 for 4 wall lights and 3 hanging mics for improvements to sound
and lighting for the gym. On a motion by Ms. Gribben, seconded by Ms. Schwaner the board voted
unanimously to encumber $2,000 towards a playground consultant. On a motion by Ms. Schwaner,
seconded by Ms. Acton the board voted unanimously to withdraw $80,000 as previously approved
from the capital improvement/ capital reserve fund to pay for the gym renovation. On a motion by
Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to reserve any remaining fund
balance up to the maximum allowable amount into the school board reserved fund balance
previously authorized by the governing body.
4. Other:
Recognition and Awards: The board would like to formally recognize Barbara Guinan & Maureen
Clark who will be retiring at the end of this school year. The board thanks them both for their years of
service to Holderness Central and wishes them both well and congratulations on their retirement.
Privilege of the Floor # 2: Mr. Jenkinson asked about out of district placements. He wanted to know
what is done to keep a student mainstreamed and part of the community. We do as much as we can to keep
students here, the students that we have in out of district placement are students who have moved from
other communities to Holderness.
On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to go into non-public
for discussion of personnel items at 8:30 p.m.
On a motion by Ms. Schwaner, seconded by Ms. Gribben the board voted unanimously to come out of non-
public at 9:15.
Holderness School Board
Approved September 9, 2015
3
On a motion by Ms. Schwaner, seconded by Ms. Acton the board voted unanimously to accept the
nomination of Ashley Gagnon for the Middle School English/ Language Arts teacher for the 2015/16
school year.
On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to accept the
recommended raise for the Building Principal.
The meeting was adjourned at 9:20
Respectfully Submitted,
Ann McKenney
Holderness School Board
Approved September 9, 2015
4
Holderness School District
Date: 6/9/2015
Expenditure Balances Worksheet
Available Balance per Report
$ 270,293
Title I & Title II Funds in Fund 10
$ (26,000)
Projected Revenue Shortfall (Medicaid) $ (15,000)
Items not yet encumbered:
After School Program
$(2,500)
$(2,500)
Flexibility $ 226,793
This number will not include expenses contemplated that are
not yet encumbered (e.g. Field Trip/Transportation)
Significant Account Balances:
Health Insurance Premium Return
$ 47,099
Other Health Insurance Changes
$ 44,700
Instructional Printed Media
$ 24,265
Instructional Supplies
$ 5,579
Professional Services for Instruction $(5,440)
Teacher Salaries (Net of Subs overage) $(44,217)
PreSchool Tuition
$8,921
Out of District Tuition
$95,084
ESY Program
$2,673
SpEd Professional Services
$(15,948)
SpEd Aides
$42,620
Regular Ed Transport
$9,006
SpEd Transport
$(7,492)
Gifted & Talented
$8,183
Bilingual
$(6,372)
Professional Development
$20,432
Legal
$(3,964)
Repairs & Maintenance
$12,753
Custodial Equipment
$2,921
Workers Comp/Unemployment
$4,798
Construction Services $(20,970)
$224,631