Holiday Pay PremiumFOR THE TIMEKEEPER: Tracking holiday from CalTime to PPS

Last Updated 09/01/15

INTRODUCTIONNEW PAYCODE

OVERVIEW: Beginning with the Labor Day holiday, all hours worked on premium holidays will be tracked differently for eligible union employees. All hours worked on a premium holiday will continue to be paid at time and one-half.

Employee hours worked on the holiday will be paid as

• Regular at the straight time rate (pay rate * 1.0) AND• Holiday Pay Premium (HOP) at one-half the straight time rate of

pay (pay rate * 0.5)

INTRODUCTIONBARGAINING UNITS COVERED

The labor agreements listed below provide for premium pay on specified holidays including the Labor Day: Clerical Unit (CX)Service Unit (SX)Patient Care Technical Unit (EX)Registered Nurses Unit (NX)Health Care Professional Unit (HX)Research Support Professional (RX)Technical Unit (TX)

CALTIMEEMPLOYEE EXAMPLEThe Holiday is on Monday 9/7 Labor Day. Employee Worked M-F on a 5/8 Schedule. $15.58 Hourly pay rate.

SCHEDULE

Eligible Union Employee get “Holiday Pay Premium” For all hours worked on the holiday paid at time and one-half

CALTIMEEMPLOYEE TIMECARD

This is a test example in which we made 8/17 a holiday Employee below has an 8:30-5:30 schedule. He worked 8 hours each day (including 8 hours on the holiday)

CALTIMEWHAT YOU NEED TO KNOW

• The Holiday Pay Premium pay code will automatically be created by CalTime when an eligible employee works on a premium holiday such as Labor Day.

• The new pay code does not need to be added by a supervisor or employee. For example, if an employee works 8 hours on Labor Day, they will automatically get 8 hours of holiday pay premium (time and one-half). If an employee works ten hours they get ten hours of Holiday Pay premium (for all hours worked).

• If an employee has a missed punch on the holiday, the supervisor simply needs to add the missed punch (or if necessary adjust the in and out punch) and CalTime will automatically generate the Holiday Pay Premium hours.

• Timekeepers do not have access to edit the Holiday Pay Premium pay code. The pay code will automatically be adjusted when the employees in and out punches are adjusted on the holiday

• HOP has been added to the hours genie

• The Holiday Pay Premium pay code in CalTime maps to the DOS code HOP in PPS. You will see HOP in PPS when an employee worked hours on a Premium pay holiday.

PAYHOW PAY IS CALCULATED

PPSIDER SCREEN

Pay rate * Hours * 0.5 = Gross Pay

“HOP” DOS Code

PAYEMPLOYEES EARNING STATEMENT

The employee will see “HOP” on their check stub if they get a paper check

Additional ExamplesEMPLOYEE ON A 4/10 SCHEDULEThe Holiday is on Monday 9/7 Labor Day. Employee Worked M-Th on a 4/10 Schedule. $15.58 Hourly pay rate. This employee does not get daily overtime otherwise the calculation would change.

SCHEDULE

CALTIME HOURS TO PAYCHECK

Additional ExamplesEMPLOYEE THAT GETS DAILY OVERTIME (AFSCME)The Holiday is on Monday 9/7 Labor Day. Employee works M-F on a 5/8 Schedule. $15.58 Hourly pay rate

SCHEDULE

CALTIME HOURS TO PAYCHECK

Additional ExamplesEMPLOYEE WORKED THE HOLIDAY BUT DID NOT GET THE HOLIDAY GRANTThe Holiday is on Monday 9/7 Labor Day. Employee worked M-F on a 5/8 Schedule. $15.58 Hourly pay rate

SCHEDULE

CALTIME HOURS TO PAYCHECK