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Homecoming Committee 2021
Co-Directors: Elizabeth Orwig & Vanessa Barban
Special Events/Philanthropy (i.e Rock the Flag, Paint the Town, Chalk the Campus & Food Can Drive): Joni Mikesell
Royalty: Sarah Cleveland
Yell Like Hell: Macvictor Erukpeme & Miriam Fuentes
VShow: Da’Veonna Campbell
Rocky’s Bubble Soccer: Siobhan Hickey
Graduate Advisors: Dawn Tonkinson, Hannah Johnson, & Zach Knight
Advisor: Nick Katz, Director of Student Engagement
Theme - Rocky Undercover: What is your Alibi?
1. Your theme MUST be incorporated into every event that you participate in within the week of homecoming (except Rocky’s Bubble Soccer, Rocky Hunt & Paint the Paws).
2. You may have a more specific theme for your Greek Team, Residence Hall or Organization. For example:
a. Clueb. Murder Mystery c. Eye Spyd. Detective e. Crime Podcasts
Important Dates & Times
All forms can be found on Purple Post 2.0 under UUB (University Union Board) forms OR you can go to www.wiu/uubhomecoming for links.
1. September 17th a. Entry forms are Due by 4:30pm (This must be completed by every organization, so if you have
a greek team and there are 4 chapters, all 4 chapters must fill out an entry form)b. Payment is Due by 4:30pm (Cash, Check, or through DPA Account) c. Royalty Applications are Due by 4:30pm
2. September 22nd a. Variety Show Routine/Safety Checks are from 5-9pm (more details in later slides)
3. September 24th a. Liability Waiver is Due (Must be completed by individuals who are competing in Rocky’s
Bubble Soccer, Variety Show and Yell Like Hell) b. Yell Like Hell Routine/Safety Checks are from 5-9pm (more details in later slides)
Event Dates and Times
September 24th - Paint the Paws @ 1:30pm
September 25th - Paint the Town @ 10am-12pm
September 26th - Rocky’s Bubble Soccer @ 12pm & Chalk the Campus @ 4pm-6pm
September 28th - Variety Show @ 6pm
September 30th - Spirit Game @ 6pm & Yell Like Hell @ 8pm
October 2nd - Parade @ 10:30am & Football Game @ 3pm
September 27th - October 1st - Rocky Hunt (throughout the day)
General Rules for Homecoming 20211. Due to the ongoing COVID-19 pandemic, we require all Homecoming participants, committee members, and
spectators to abide by the COVID-19 protocols put into place by the University during the time of Homecoming
2. All student organizations participating must be registered with the Office of Student Engagement via PurplePost. Any student organization that is not registered will be permitted to participate on a case-by-case basis.
3. Alcohol and all other drugs are strictly prohibited from all Homecoming events. Evidence, including but not limited to: appearing inebriated, smelling of alcohol or drugs, empty alcohol bottles in assigned sections during cleanup, etc. will result in point deductions and may result in disqualification from the event and all remaining Homecoming events.
4. There will be a $10.00 entry fee to participate in any of the following events: Paint the Town, Rocky’s Bubble Soccer, Variety Show, Chalk the Campus, Rocky Hunt, Yell Like Hell, and Parade. For example, if your organization participates in Paint the Town and Variety Show, you would pay a total of $20.00. If you have a team, each organization must pay per event.
a. EXAMPLE: “Greek Team 1 has two sororities and they participate in Vshow and Paint the town, that would be 40.00 in total (sorority #1 pays 20.00 and sorority #2 pays 20.00)
Categories of Competition
Greek OrganizationsEach Greek team may consist of up to four (4) campus-affiliated Greek letter organizations (can be social, business, multicultural, etc.) All organization names must appear on one Homecoming Team Entry Form.
General Student Organizations/Residence HallEach team must be made up of a minimum of 5 WIU students. Teams must be composed of no more than four (4) OSE recognized student organizations. Only one team from each residence hall. (ex. Corbin-Olson can have only one team, Linc-Wash Grote can have only one team, and Thompson can have only one team.)
Point System
Event:1st 2nd 3rd
ParticipationRock the Flag 100 75 50 25Paint the Town 100 75 50 25Rocky’s Bubble Soccer 100 75 50 25Chalk the Campus 100 75 50 25Yell Like Hell 100 75 50 25Variety Show 100 75 50 25Parade Float 100 75 50 25
SCORINGRocky Hunt Points vary per statue foundPaint the Paws: No points will be awarded Canned Food Drive 1 point per 5 cans (maximum of 100 points = 500 cans)Spirit Game: 1 point per person (maximum of 25 points)
Ties
Ties:In the event of a tie both teams will receive the same amount of points and the next place will be dropped. This will be the protocol:
First place tie: The two teams who tied for first place will both receive 100 points. Second place will be dropped and the third highest scoring team will get third place points (50)Second place tie: First place will receive 100 points. The two teams who tied for second place will both receive 75 points. Third place will be dropped.Third place tie: First place will receive 100 points. Second place will receive 75 points. The two teams who tied for third place will both receive 50 points. In this instance, no points will be dropped.
Ties have no impact on participation scores!
Paint the Paws (September 24th)
1. In order to participate in the event, please refer to https://tinyurl.com/HOCOPaintThePaws for information to register a spot.
For questions, please contact:Carrie Van Vleet: [email protected] Association [email protected] Office: 309-298-3232
Special Event: Rock the Flag (September 24th)
● All flags must be completed and dried by Sep 24 @ 4:30 pm - No late entries will be accepted
● Each teams flag must be a Twin sized Bed Sheet of any color● Your team/organizations flag CANNOT contain glitter ● Each flag will be displayed in the University Union and can be picked up after
homecoming. ● Each team's flag must be fully dried when turned in. If the flag is not dried, it will
receive 0 points, but may still be displayed● Judged on creativity, originality, incorporation of WIU homecoming theme, and
overall effect
Special Event: Paint the Town (Saturday September 25th)
● One representative from each team must report to Citizens National Bank entrance on Saturday, September 25th at 10:00 am where a sample of your paint will be inspected before you are allowed to begin painting. All decisions about paint made by the committee are final. Failure to check-in before painting will result in disqualification.
● Window panes must be painted between 10am and 12pm. Late entries will NOT be accepted.● Teams must supply their own materials including, but not limited to: paint, stencils, brushes, and a drop cloth.
A drop cloth should be provided by the team and must be used when painting the window pane. Please do not drip on sidewalks or grass.
● If teams are unable to provide their own materials, teams can request a small starter kit for their organization by emailing [email protected]. This is a starter kit only and will not be enough for a full entire window.
● Only tempura paint can be used for painting the windows & again, no glitter ● If window is not cleaned properly Sun Oct 3 at 5pm the team is subject to a 250$ fine and disqualified from
event ● Judged on creativity, originality, incorporation of WIU homecoming theme, and overall effect
Bubble Soccer Sunday, September 26 @ 12:00 PM Vince Grady Practice Fields
- 6 on 6 - One goalie per team- Goalies cannot be active players
- Bubbles- Must be worn properly at all times- Cannot be on field without a bubble- Cannot excessively bump anyone
- Will result in penalty or disqualification
- No- Cleats (tennis shoes only)- Jewelry - Sharp objects - Regular glasses
- Must be sports ones- Basic Rules
- Must be respectful - Listen to referees and whistles- Active substitutions- Ball is alive when out of bounds
- Unless by spectators or unreasonable
Special Event: Chalk the Campus (September 26th)
● One representative from each team must report to the University Union Terrace on Sunday, September 27th at 4:00 pm to check in.
● Spots will be marked off and designated for each group and each chalk drawing must be done between 4pm and 6pm on September 26th.
● Teams must supply their own materials; chalk and stencils are the only materials accepted
● Judged on creativity, originality, incorporation of WIU homecoming theme, and overall effect
Special Event: Rocky Hunt (September 27th-October 1st)
● There will be 25 total rocky statues hidden outside and inside all around campus throughout the week (Monday September 27th – Friday October 1st). Each day there will be five statues put out, teams will search and find them and bring them back to the Office of Student Engagement by 4:30 pm each day.
● Statues will be spread across campus indoors and outdoors. Please be respectful when searching for the statues
● Clues will be given via the instagram HOCO page (@wiuhomecoming) ● Statues MUST be brought back to the OSE by 430pm each day. Late entries will not be awarded
points.● Statues are all worth different points, the points will be announced the day the statue is released.
Royalty
Become a Candidate
1. You must be Nominated by your Registered Organization2. Applications must be submitted by September 17th at 4:30pm 3. Applications will be evaluated by a panel of judges and a pool of semi-finalist will
be selected to move forward, Highest scores will be given a chance to be interviewed.
4. Up to 12 students will be selected to be candidates5. Voting will be held on the PURPLE POST starting Friday, September 24th and
will end Wednesday September 29th.
Royalty Cont.
Grades:
1. You must have a minimum 2.5 cumulative GPA 2. You must be a full-time undergraduate student at Western with a minimum of 60 credits
completed3. Must be in good Judicial Standing
Requirements for Finalists:
1. Those chosen for the courts should be in attendance for all homecoming events 2. Candidate’s attitudes at events will impact scores of the “spirit” category3. Candidates must check in with royalty chair 10 mins before each event and 5 extra points will be
rewarded to those who wear their sash.
Royalty Cont.
4. Candidates may choose to participate in their organizations events but will not be rewarded extra time
5. As part of the interview process candidates must have their head shot taken at the Visual Production Center and are responsible for making their own appointment. (309-298-1358)
6. A brief bio is due to the royalty chair prior to the beginning of voting this includes: Name, year in school, organization, and an answer to the question “what does homecoming mean to you”.
Campaigning: 1. Candidates must give a brief introduction to other organizations 2. Social media promotion by candidate and organizations is allowed. Please do not do any physical
campaigning. Making fliers, making buttons 3. No unsportsmanlike campaigning or your affiliated organization will be disqualified
The two candidates that receive the most votes will be the winners, regardless of gender.
Variety Show (September 28th)
● Forms/Fees○ Entry form due Friday Sept. 17, 2021○ Liability waiver due Friday Sept. 24, 2021
● Participant○ Min. 5 max. 30 (no more than 30)
● Music○ Turned in no later than Wednesday Sept.
22, 2021 to [email protected] (must be in the format of .mp3 file labeled “TeamName.event.mp3”) - NO CD’s
● This is not gymnastics!!○ No flips
● Routine check○ Wednesday Sept. 22,2021○ Prop list must be brought
● Time○ Set up time is not included- points will be
deducted for anytime over ○ 1 min. to clean after (nothing that will create
a big mess) - NO Glitter, confetti, or confetti cannons
○ Act can be up 5 mins.● Sportsmanship
○ Booing and any derogatory language is prohibited
● Day of v-show○ Stage rehearsal time is allotted and groups
will be notified before that day - if your group is late, extra time will be not be allotted
○ Check - in @ 5:30 p.m.○ Start @ 6:00 p.m.
● Disqualification ○ Nothing degrading or offensive
Spirit Game (September 30th)
1. Each team must have the members of their team check-in and check-out at the Homecoming check-in table. The game will take place on September 30th at Western Hall at 6pm. Check-in will begin at 5:30pm and check-out will take place after the entire game is over.
2. Please have all members bring their student ID.3. Points will be given based on participation and attendance. All Organizations will be
given 1 point for every person that attends (25 points max). Team members will not be allowed to sign out until the end of the game. Teams will not be given points for those team members who do not sign out.
4. Individuals can only sign in for 1 team. Individuals will not be allowed to sign in for multiple teams.
5. We encourage Western apparel!
Yell Like hell (September 30th) 1. All entry forms must be submitted online in purple post and entry fees must be paid to
the OSE by Friday Sep 17th at 4:30 2. Must be cheer-based and must include more than one cheer , cheers must reflect WIU
spirit and focus on supporting University 3. All routines cannot be longer than 4 minutes and any routine over 4 mins will result in
a deduction of points 30sec = 10 points, 30sec+ = 20 points 4. Min of 5 participants Max 40 5. Music must be shared with Hoco committee as a .mp3 file no later than sept 24 via
[email protected] submission should be named “TeamNam.Event.mp3 (Ex. HomecomingCommittee.YLH.mp3) - NO CD’s
6. Tosses are not allowed and will be a disqualification. If anyone is off the ground 2 people must spot the person
7. NO GLITTER AND/OR CONFETTI - If there is any glitter or confetti there will be a deduction of 25 points
8. MUST wear athletic shoes - checked before performance
Yell Like hell cont.
1. Must bring Student ID 2. Everyone in act must be a WIU student 3. Check in begins at 7:30 pm 4. Must be seated by 7:45pm 5. If time needed to warm up will be given upon request 6. Anything degrading or offensive material will not be tolerated and will result in
immediate disqualification
Entries will be judged on the following:1. Creativity - incorporation of cheers, school spirit, usage of props (signs,
megaphones, pompoms, etc.), costuming, etc. 2. Incorporation of Homecoming Theme3. Spirit – Attitude, enthusiasm, crowd reaction, audience engagement 4. Mechanics – composition, togetherness, and how clean the routine is in
performance5. Routine – Group involvement, volume, clarity
Parade
1. Complete the Parade Form at www.tinyurl.com/HOCOParadeForm by September 17th at 430 pm
2. The Homecoming Committee will be inspecting the floats the morning of the parade to ensure that the safety requirements are met.
3. Teams have until 8:00 am the morning of the parade to submit a photo of the float that will be used by judging in case of destruction or severe weather. For points to be counted teams are still required to walk in the parade.
4. If the photo is insufficient, the Homecoming Committee reserves the right to request an in person check.
5. In case of bad weather, your contact person will be called between 4:00-8:00 am on October 2nd, announcing any changes to the start time. Please make sure your parade contact person provides the proper contact information.
6. Floats must be in their starting line-up locations by the start of the parade (10:30am) or they will be disqualified.
7. No items may be thrown from ANY float
Parade - Float Safety Standards
Construction: 1. Floats, displays, and decorations should be structurally sound and designed to withstand adverse
weather conditions without collapse.2. Areas where individuals will be riding on floats shall be of substantial construction to support the
weight of the riders. Areas for riders must allow for the rider to ride in a natural position without undo chance of injury. Riders are not allowed to lean or hang off the sides of a float. Riders who are standing must have some type of support mechanism to hold them in place or brace themselves.
3. No devices employing flames or heating devices (i.e. candles, kerosene or gasoline lanterns, torches, space heaters, heat blowers, etc.) will be permitted on floats.
4. There shall be no open contacts, exposed wires or unprotected, exposed bulbs on the float.5. Float height may not exceed 13 feet, as measured from the ground/street to the highest point on the
float.
Parade - Float Safety Standards Cont.
Fire Safety: 1. A fully charged and not expired, all-purpose ABC fire extinguisher (5 lb. minimum) is required
on each Homecoming parade float. At least one float passenger must be responsible for and familiar with the proper operation of the extinguisher.
2. When choosing materials for and constructing a float, we suggest:a. Using materials that are flame resistant or flame retardant whenever possibleb. Using non-flammable finishes such as latex and watercolor paints. Oil based paints,
lacquers, and enamels are much more flammable.c. Using tag board or poster board instead of materials containing inner voids such as
corrugated cardboard, cornstalks and straw.3. No part of the float should drag or touch the ground or street which could result in items getting
entangled in the wheels and/or potential fire hazards. All parts of the float should be a reasonable and safe distance from the ground, wheels, and/or any other part of the float that could entangle them.
Parade - Towing Unit
1. Float height and the height of the towing vehicle must not exceed 13 feet as measured from the ground to the highest point on the float and/or towing vehicle.
2. The float unit must be securely hitched to the towing unit; the attachment will include an approved hitch or safety pin which is to be secured to assure that it cannot fall out or become loose.
3. Ball hitches should be secured by at least 2 welded link safety chains and attached in a manner that will prevent its accidental release.
4. Pin hitches should be secured by the pin and a retaining clip to prevent its accidental release.
5. No one is permitted to stand or ride on the float tongue, tractor bars or hitch assembly.6. Windshields of any vehicle being used as a towing unit must be clear and unobstructed.7. The driver of the towing unit must have a valid driver’s license and proof of insurance
coverage at the time of float inspection on the day of the parade.
Philanthropy: Canned Food Drive (Partnered with WIU Food Pantry)
Canned food drive:
Will take place at variety show and yell like hell
For 5 can you get 1 point- 500 cans = 100 points
More detailed information will sent out at a later date.
Appeal
1. Events that teams may submit an appeal for are: a. Rock the Flagb. Paint the Townc. Chalk the Campusd. Variety Showe. Yell like Hellf. Parade
2. The Undergraduate Student Representative designated by each team in their registration packet is the only individual allowed to submit an appeal.
3. Appeals must be submitted within 24 hours of the end of the event to the PurplePost appeals form found on the University Union Board page. Due to the busy nature of Homecoming week, this deadline will be strictly adhered to.
4. Appeals will only be considered if they meet at least one of the following criteria:a. New evidence that would impact scoringb. Potential bias of a judge which affected scoring.
Appeal Cont.
1. You may not appeal based on a judge’s interpretation of performance.2. Appeals must indicate the team appealing, which criteria the appeal
meets, a brief (no more than 100 words) explanation of the situation and any supporting evidence.
3. You may submit a maximum of 2 appeals throughout the entire homecoming week.
4. Only one appeal per event may be submitted.5. The Homecoming Director and Advisors will review all appeals and
render a decision via email within the following business day if it is submitted during Homecoming week. If it is submitted after Homecoming week, a decision will be made within 1-5 business days. . Their decision is final and cannot be re-visited after a determination is made. Failure to adhere to any of the above criteria will result in immediate dismissal of the appeal.
Questions?
