Education Queensland International Homestay Checklist – Ongoing Monitoring

To be used for ongoing monitoring of homestay providers and their home, each semester.

Homestay provider name and address:

Date of visit:

Next visit due:

Privacy statement: I am collecting and recording information about you and your home for the purposes of ongoing monitoring of homestay arrangements. Ongoing monitoring is required to ensure the school and EQI are discharging our duty of care to our students and also to ensure we are complying with Commonwealth legislation regarding international students (Standard 5 of the National Code).

Discuss / check Updates, observations and comments

Contact details

Contact details on file correct? Yes No

Lease expiry or plans to sell/relocate in the next 6 months? Yes No

Occupation/work/study hours – any changes?

Yes No

Blue Cards/exemption cards

Details on file correct/updated? Yes No

All adults in the home have a current blue card/exemption card? Yes No

Any cards expiring in the next 6 months?

Yes* No

Are there any children in home turning 18 in next 6 months? Yes* No

Are there plans for any adults to move into the home in the near future? Yes* No

*Discuss Blue Card Services requirements and make

Education Queensland International - CRICOS Provider Number: 00608A © The State of Queensland (Department of Education and Training) 2016

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Discuss / check Updates, observations and comments

plans to make the relevant application.

Driver licence details

Details on file correct/updated? Yes No

Expiry dates checked? Yes No

Information about the household

Any changes since the previous visit? Yes No

Information about the home

Facilities

Home appears clean, safe and well maintained?

Yes No

Any changes since the previous visit?

E.g.: the building; shared facilities; student bedroom 1; student bedroom 2 (if applicable).

Yes No (If yes, insert details)

Smoke alarms – requirements discussed (e.g. maintenance and replacement). Yes No

Pets/animals

Any changes since the previous visit? Yes No

Transport options:

Any changes since the previous visit? Yes No

Homestay vehicles

Vehicle details as per previous visit?

Vehicles appear well maintained? Yes No

Any changes since the previous visit? Yes No

Home and contents insurance

Any changes since the previous visit? Yes No

Expiry dates checked? Yes No

Discuss – any issues with:

students’ dietary requirements religious or spiritual requirements special needs (e.g. health conditions, mobility

issues, previous mental health condition) assisting students to get to and from after school

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Discuss / check Updates, observations and comments

activities, social and sporting events attending social/networking functions organized

by agents/the school emergency placements (if applicable)

Hosting preferences

Any changes since the previous visit? Yes No

Have they become registered with any other schools/organisations/education providers?

Yes No

Any plans to take in another student from another organisation? Yes No

If the EQI placement is due to end soon, confirm their willingness to take on another EQI student.

Child and student protection

Reminder about obligation to immediately report “harm” and the Critical incidents procedure.

Rules of the homestay home

Are these House Rules still current and relevant?

Yes No

Do any changes need to be made? Yes No

Is the student complying with the rules? Yes No

Any issues? Yes No

Student visa conditions

Any issues with the student’s school attendance or course progress? Yes No

Is the student employed? Yes No

If yes, discuss restrictions under Queensland law and their student visa.

Travel and activities

Has the student complied with the Standard Terms and Conditions and submitted the travel form when required? Yes No

What arrangements are in place for the next school holidays (if applicable)?

If the EQI placement is due to end soon, discuss arrangements in place to prepare the student for

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Discuss / check Updates, observations and comments

leaving, transport to the airport etc.

Student health and wellbeing

Observations of the homestay provider:

Payments

Any issues? Yes No

Communication with the school

Any issues? Yes No

Any issues/concerns/questions?

Student interview date: Notes/comments

Speak with student about the homestay residence and the homestay family and ask if there are any issues/concerns/questions.

Check the student is happy with the placement. If not, make a plan to investigate and/or take further action.

Check the student feels safe at home and at school.

Check they know what to do in a “critical incident”.

Is the student experiencing any adjustment issues? Yes No

Do not sign until the assessment is complete, all relevant details have been checked and the relevant blue card/exemption card/authorisation to confirm a valid card/application form has been completed and signed.

School Representative Name: Position at school:

Signature: Date:

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Attachment 1 - Notes

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