HOSTEL MANAGEMENT SYSTEM 090303107006

1. Introduction

1.1 Project Summary

This system is designed in favor of the hostel management which helps them to save the records of the students about their rooms and other things. It helps them from the manual work from which it is very difficult to find the record of the students and the mess bills of the students, and the information of about the those ones who had left the hostel three years before.

I design this system on the request of the hostel management, through this they cannot require so efficient person to handle and calculate the things.

1.2 Purpose

The hostel management needs to create the hostel management system (HMS) to organize the rooms, mess, students record and the other information about the students. how many students can live in a room, and the students of the hostel can be recognized from their ID card number.

1.3 Scope

This software product the hostel management to improve their services for allthe students of the hostel. This also reduce the manual work of the persons in admin penal and the bundle of registers that were search when to find the information of a previous student, because through this system you can store the data of those students who had leaved the hostel three years ago.

Through this you can check the personal profile of all the current students within few minutes the data base of the system will help you to check a particular one. The system will help you to check the mess bills of every student and the student’s hostel dues. The students of the hostel will be recognized from the ID number allocated at the room rental time.

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HOSTEL MANAGEMENT SYSTEM 090303107006

2 System Requirements Study

2.1 User Characteristics

Registration:- Add Students The Hostel Management System shall allow the Rector to add new students to the system’s database.

ID card The HMS shall generate an account number. This number will be the student’s ID number. Student’s Profile The HMS shall generate the student’s profile containing the following information: student’s account number, student’s full name, student’s address, student’s phone number, student’s room # and mess account #.

Room Allocation The HMS will allocate a room to student according to the session or class. The room no. will store in the student’s profile.

Mess A/C A mess account will also generate. This account having the mess status of the whole month. On the base of this account monthly charges of mess of a student will be defined.

Dues Status Student dues status will be changed in database according to dues pay or not.

Mess Status HMS will also having the detail of mess of a student and stored in database.

Room Reservation The HMS will allow staff to put a hold on a room if any room is not available at the moment.

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HOSTEL MANAGEMENT SYSTEM 090303107006

Database

Database Entities The HMS has entities rector, students, room, mess.

Room ProfileThe HMS will have in the room profile the following information: room no, type and capacity.

Student Search The HMS shall allow the rector to search the students from the database according to different criteria such as by name, id or phone number. Profile’s Update The HMS will allow the rector to access and update any student’s, room, and HMS user’s profile information.

Room at leaving When a student will leave its room. Room will checkout and changes the status of room from room profile and student’s registration will be cancelled.

Registration Options

Room Renewal The HMS will allow renewing the student’s registration every year.

Cancel Registration The HMS will allow the rector to cancel registration from the system’s database who will leave room.

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HOSTEL MANAGEMENT SYSTEM 090303107006

2.2 Hardware and Software Requirements

Hardware specification:

Processor : Pentium IV or Higher Process speed : 1.6 GHz Memory : 512MB Hard disk : 40GB

Software specification:

Operating system :Microsoft windows 2000,windows XP Development :Microsoft visual studio 2005 Front End :Visual basic6.0, ASP.NET 2005, .NET Framework 2.0 Back End :SQL server 2005

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HOSTEL MANAGEMENT SYSTEM 090303107006

3 Class Modeling

3.1 Data Dictionary for Classes

Student The student who lived in the hostel.

Main_RectorThe warden of the hostel who manage all the things.

ID card The card issued by the hotel which contains the information of the student.

Database the records of every current and old students is saved here.

Account number The issued by the HMS when the new students becomes the part of the hostel. This number is on the ID card of the student. This is student’s ID.

Student’s profile It contain the student’s personal information. e.g.. his name, father’s name, his full address etc.

StoreKeeper manage allocation of beds,tables etc ant attend & solve complains of students.

Rector who allocate room,collect fees, & manage attendance sheet.

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HOSTEL MANAGEMENT SYSTEM 090303107006

3.2 Class Diagrams with attributes and inheritance and all other rules

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HOSTEL MANAGEMENT SYSTEM 090303107006

4 State Model

4.1 State Diagrams

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HOSTEL MANAGEMENT SYSTEM 090303107006

5 Interaction Model

5.1 Use Case Diagram

Use-Case Name:-Hostel Management SystemPre-Condition:-student request for addmissionPost-conditon:-student get addmission

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HOSTEL MANAGEMENT SYSTEM 090303107006

Use-Case Name:-student informationPre-Condition:-student request for room.id_card & mess_billPost-conditon:-student get room.id_card & mess_bill

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HOSTEL MANAGEMENT SYSTEM 090303107006

Use-Case Name:-rectorPre-Condition:-rector get request for vacancy & complain of problemPost-conditon:-problem should be solved & vacancy should be declared

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HOSTEL MANAGEMENT SYSTEM 090303107006

6 Sequence Model

Sequence Diagrams

Scenarios

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HOSTEL MANAGEMENT SYSTEM 090303107006

Student request for room vacancy info Rector give vacancy info Student get info Student take permission for admission Student permit admission Student get room

Scenarios Student pay room fees Main rector check fees Student get fee receipt Student want to know room number Main rector provide room number

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HOSTEL MANAGEMENT SYSTEM 090303107006

Scenarios Student apply for leave Rector give permission for leave Student enjoy leave

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HOSTEL MANAGEMENT SYSTEM 090303107006

Scenarios Student complain for problem Rector show their problem Student problem get solved Student apply for mess bill Rector calculate and give mess bill

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HOSTEL MANAGEMENT SYSTEM 090303107006

Student pay mess bill Rector check valid amount

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HOSTEL MANAGEMENT SYSTEM 090303107006

7 Activity Model

7.1 Activity Diagrams

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HOSTEL MANAGEMENT SYSTEM 090303107006

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HOSTEL MANAGEMENT SYSTEM 090303107006

8 Limitation and Future Enhancement

8.1 Limitation:-

Cant manage information student’s other hostel activity

8.2 Future Enhancement:-

In future we can add information about parents and monitorin visitors and guest’s registers

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