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Housing & Building Association of Western Colorado

2019 Parade of Homes

Realtor Tour: October 3rd

Parade of Homes: October 4-6; 11-13th

Awards Night – October 11th

BUILDER PARTICIPATION CONTRACT

This contract is entered into between __________________________________________

(List name as it appears under HBA membership listing.) (the “builder”), and the Housing &

Building Association of Western Colorado (the “Association” heron out known as HBA),

collectively referred to herein as “the Parties,” whereby the builder may participate in the 2019

HBA of Western Colorado Parade of Homes, organized, sponsored, and governed by the

Association. Any exception to this contract will be voted on and approved by the 2019 HBA of

Western Colorado board of directors.

I. Dates and Times of the 2019 Parade of Homes:

October 4-6; 11-13th Friday/Saturday homes are open from 10:00 AM-6:00 PM

Sunday 10:00 AM – 4:00 PM

*See Exhibit A for Realtor Tour/Judging dates and times and other deadlines.

II. Entry Fees:

All builders in the Parade of Homes MUST be members of the Housing & Building

Association of Western Colorado. (Contact HBA for builder dues amount and other

membership info if you wish to participate in the Parade/Join HBA)

Entry fee is payable in full when contract is submitted to the HBA:

Entry Fee: $2,200.00 for your first home

$1,700.00 each additional home entered

Payment types accepted: Check, Visa, MasterCard, Discover, AMEX

Builders: Your HBA membership must remain current from the date you sign up for the

parade through the last day of the event. Any builder not complying will not be able to

show their home during the event until membership dues are paid in full. Builder will not

be permitted to enter if there are any outstanding dues/fees owed to the HBA.

Deadline: Thursday, August 22, 2019 (You may start submitting info August 15)

• Payment in full & signed contract: Sent to traci@hbanwco.com

• Submission of documents/renderings to the Daily Sentinel.

o You will receive instructions on how to submit items to The Sentinel

o Late fee of $50/day will be charged for any items not submitted by end of

day on August 22, 2019. Failure to supply the information required on pages 8 & 9 of this contract results in the

information NOT being printed in the program. Information must be provided in the type of file

requested.

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III. House Sponsors: NEW to 2019: Oct. 3rd Only

1. On Thursday, October 3rd, each home in the Parade will require a house sponsor to

greet Realtors during the tour. See Sponsorship info attached for more information.

2. House Sponsorship is $500/home for HBA Members,

3. Non HBA Members are $1,000 (which includes their membership to the HBA)

4. We encourage each builder to identify your own house sponsor from your preferred

vendors/lenders/etc.

5. Let the HBA know by August 22 if you have found a sponsor for your home.

6. HBA will contact and invoice each home sponsor.

7. Builders having more than one home in the Parade will need a sponsor for each

home.

8. If you are unable to find a sponsor for your home, the HBA will find one for you.

9. House Sponsors are the exclusive host for the house for the Realtor Tour. No

other vendors etc. are allowed to help at the house (only on October 3). Any

builder who allows vendors other than the House Sponsor at the house that

day will be eliminated from all judging including People’s Choice Award.

IV. Refunding of Fees:

NO REFUNDS of entry fees will be given after August 22, 2019. The Builder

will forfeit all monies paid to the HBA.

V. Association Obligations

1. The Association will provide multi-media advertising, builder signs, and

exposure on Parade website.

2. The Association will coordinate ALL marketing and promotion for the

Parade to ensure a successful event.

3. The Association owns all rights to advertising in house and on property

during the entire course of the Parade.

4. HBA will have one MANDATORY informational meeting for all Parade

Builders/House Managers.

o Meeting will be on Thursday, September 26 at 10:00 AM

VI. Builder Obligations

1. Agrees to meet all Deadlines as described in exhibit A

2. Parade home must be constructed by the Builder Member (defined by

name on permit),

3. Responsible for providing a site located in a properly approved

subdivision within a county in the HBA jurisdiction.

4. All improvements to the lot will be furnished by the Builder.

5. Agrees home will comply with all zoning and building codes and

regulations in effect for the area in which the Parade home is built. The

builder also agrees the home will be built in a professional manner which

reflects the standards of the Association.

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6. All Subcontractors providing materials and/or labor on the Parade home

will possess a valid license as required for the area.

7. INSURANCE: Prior to the beginning of the Parade through the end, the

builder agrees to maintain in full force and effect worker’s compensation

insurance, and public liability insurance in coverage amounts of at least

$250,00 per each occurrence and $500,000 general aggregate.

8. The Builder agrees and acknowledges that he/she is responsible and liable

to the Association for any violation of the terms of this contract committed

by the Builder’s employees, subcontractors, suppliers, and others

performing services/materials to the Parade home. Violation of any of

these terms shall be deemed a violation of the Builder.

9. Builder is responsible for the security of the Parade Home and for the

protection of every person on the home site prior to the conclusion of the

Parade.

a. Builder Hereby agrees to indemnify, defend (with legal

counsel approved by the Association) and hold harmless

the Association, its officers, partners, designers,

predecessors, successors, assigns, agents, representatives,

employees, attorneys, and each of them from and against

any and all claims, demands, causes of action, liabilities,

judgments, settlements, losses, costs, inspection, re-

inspections, damages and/or expenses in law or equity,

contract or tort or otherwise, (including without limitation,

attorneys’ fees an any and all other costs and expenses) of

every kind or nature whatsoever that in any way arise out

of or relate to the Builder’s participation in the Parade of

Homes, the Parade Home, or the real property on which it

is located.

10. WIFI Requirement

a. Builder is responsible for having WIFI at their Parade

Home(s) all the days of the Parade event.

b. WIFI is required for our ticketing app and credit card ticket

sales

c. Contact HBA prior to September 1st is this is an issue

for your parade home.

VII. Home Completion Definition & Deadlines

1. Home must be completed on or before Wednesday, October 2, 2019 by

12:00 NOON as per all terms in this contract. The home will be inspected

on Wednesday, October 2 by the Executive Officer of the HBA and or

by persons selected by the HBA board of directors. If the home is not

compliant the builder will be fined $250.00 and will be disqualified from

all judging, including the People’s Choice Award. Builder will have until

7:00 am on Thursday, October 3 to complete. If during this inspection the

home is still in violation it will be posted as “Closed” for the Realtor Tour

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and the Parade of Homes until it is completed and re-inspected. No

refunds of entry fees due to closure for non-completion.

2. Certificate of Occupancy must be pulled within 6 months of the date of

the Parade (no earlier than March 2019). This document MUST be

submitted to the HBA by the deadline stated within this contract or home

will not be open to the public during the event.

3. Remodels will be allowed into the Parade on a case by case basis and

must be approved by the HBA of Western Colorado’s Executive

Committee and Board of Directors.

4. Homes must be site built. No modular homes will be allowed in the

Parade.

5. Judging:

o Judging is divided into different price points (TBD by the HBA

board of directors once all contracts are received by the HBA)

o Will take place on Thursday, October 3. HBA will provide

judges with transportation and lunch.

o Categories: Best Master Suite, Kitchen, Landscaping,

Layout/Design, Technology, Interior Décor, Craftsmanship. HBA

Executive Committee will also award the builder who used the

most HBA members as subcontractors with an award.

o People Choice Award is voted on by the public during the Parade.

6. Realtor Tour – Thursday, October 3. Homes will be open from 8:00-

3:00 pm. *Please see Item III for information about House Sponsors and

who can be at your home on Thursday, October 3rd.

VIII. Occupancy Restrictions

1. The Parade home must be unoccupied during the Parade of Homes event.

2. If the home is sold prior to the Parade, the owner must acknowledge their

consent to the terms of this contract by signing Exhibit B. This document

MUST be delivered to the HBA on or before August 22.

° The owners may live in the home up until Wednesday,

October 3 at 12:00 NOON. After that time, the Parade home

must be vacated and presented in an unoccupied state.

Occupants must locate to another domicile for the duration of

the Parade. All closets, kitchen/bathroom cabinets,

countertops, etc. must be cleared of all personal belongings and

no room shall be locked/closed off to the public.

3. If the owners wish to not have their home shown during the Parade, or if

they don’t comply with the terms in this agreement, the home will be

closed to public viewing, and the builder shall be required to withdraw

from the Parade and forfeit the entry fee.

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IX. Interior Decorating & Landscaping

1. All homes must have a minimum of three primary rooms decorated (i.e.

living room, dining area, and master bedroom.)

2. The degree of decorating these rooms is at the discretion of the builder.

3. All arrangements and contracts between interior designers and builders

will remain the responsibility of the builder.

4. Full landscaping must be completed in front of the home, defined as what

can be viewed from the street. (Front yard, and possibly the side yard.)

5. All event marketing has set the expectation of the customer to feel they are

entering a finished home with staging and furnishings.

6. Garages: Builders, invite your subcontractors to display their products

and services inside your parade home’s garage. Real Estate agents may

NOT display their other properties for sale. Only properties of the builder

whose home is entered in the parade may be displayed!

o To honor our title sponsor, no vehicles other than those provided

by the dealership Grand Junction Subaru/Volkswagen will be

allowed to be parked in the driveways or garages during the Parade

of Homes.

o Builder will allow for Grand Junction Subaru/Volkswagen to park

a new vehicle of title sponsors choice in the driveway during the

Parade.

X. Signage Policy

1. Homes will be free of interior and exterior signage except where approved

by the Association. No sign in violation of the Association’s signage

specifications will be allowed in the Parade home.

2. Interior signage: You may purchase business card holders for your

subcontractors. These will allow your subcontractors to distribute their

business cards in a uniform and attractive manner at each Parade home.

a. The builder is encouraged to place interior signs close to products

used in the Parade Home.

b. Garages may be used at the builder’s discretion. Builder may use

the garage for displays to showcase their subcontractors, etc. No

vehicles will be allowed in driveways or garages during the Parade

hours except as approved in advance by the association

3. Exterior signage: limited to ONE sign for each of the businesses. (I.e.

builder, landscaper, realtor, decorator.)

a. October 3rd: The House Sponsor will be allowed one exterior sign

during the Realtor Tour. (Thursday Only).

4. A business MUST have product in the Parade home to place their signs in

or outside of the home.

5. The builder may limit the number of signs or exclude any sign he feels

inappropriate for his home.

6. Parade Builders will be allowed to distribute brochures for other projects

and specs in the home. The builder brochure will contain no advertising

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(paid for or otherwise) other than the builder or marketing agent as it

pertains to home or subject property.

7. Directional signs: The builder understands that all directional signs are

the responsibility of the builder once checked out and until checked back

in with the Association. Any damaged signs should be immediately

reported to the Association office and the builder will be charged for the

damaged/missing signs at the rate of $75.00/sign.

8. This signage policy will be enforced during the Parade by the Association

and the Builder.

XI. Admission Policy

The Parade of Homes is a major fundraiser for the HBA of Western Colorado, a

not-for profit organization. Builders MUST adhere to this policy!

1. The Association will charge admission fees for public entry to the homes

featured in the Parade of Homes. The Association has the sole right to the

proceeds of the ticket sales.

2. Tickets allow for attendee to visit each home one (1) time. They will be

allowed to have a single re-entry into ONE home of their choice. This

prevents ticket sharing.

3. Tickets are $15 each. Children 3 and under are free and MUST be

supervised by their parent or guardian at all times.

4. All attendees require a ticket to enter the parade home.

5. Builder agrees to prevent persons not holding valid tickets from entering

the home.

6. The builder agrees that during the Parade, no person will be admitted

between the hours of 6:30 pm and 9:30 am. Builder may have parties

associated with parade at the discretion of the Association (i.e.

Subcontractor Appreciation/Celebration, etc. Parties will not interfere

with any Association sponsored event, such as the Realtor Tour.)

7. Builder may permit access to only a few individuals (real estate agent,

homeowner, potential home buyer, family member, or those performing

repairs or maintenance) to privately view the home.

8. During Parade hours, anyone entering the home must have a ticket.

9. Builders and hosts should prepare contingencies to address disabled

visitors needs where necessary. However, no physical changes to the

structure of the home or outside entrance are demanded by the

Association.

10. Anyone holding a valid ticket will be permitted into all Parade homes

regardless of physical disability. You should designate

handicapped/senior parking areas in front of home (cones, signage, etc.)

11. It is at the Builder’s discretion to request visitors to Parade home to wear

booties before entering the home. If Builder chooses this option, he/she

agrees they will be responsible for purchasing any booties or floor

protection. Booties can be purchased locally at most medical shops. Extra

Large size works best.

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12. People’s Choice Award: Each builder will have one locked ballot box. It

is ok to remind people to vote for one home in each category. Do not

advise them what homes to vote for. Remind them to not vote until they

visit their last house, as builders do not have keys to retrieve tickets once

inserted into the ballot box.

XII. Parade Home Hosting Policy

1. Parade Builder is responsible for locating volunteers to host your parade

home and that the home is open on time.

2. Hosts must remain at the front door of your home during the hours

set by the Association for the Parade. The home must be open to the

public at all times during these hours each day, as specified.

3. Hosts should be reminded that their actions will reflect on the Parade of

Homes, the Builder, and the Association.

4. Hosts will be asked to wear an HBA Parade of Homes Host lanyard while

on duty. These will help separate them from the public and will help in

identifying the Parade of Homes hosts if someone has questions.

a. Lanyards will remain at the designated Parade of Homes house and

will only be used for the hosts during their shift(s).

b. Lanyards are not tickets to go see the other homes in the Parade.

5. Hosts and Builders are responsible for checking tickets, scanning tickets,

and selling tickets to persons needing to purchase them. Each Parade

home will be given a packet from the Association containing $50.00

change, 50 tickets, and host lanyards. All of these items need to be

returned to the Association following the last day of the Parade. Any

money or items not be returned are the responsibility of the Host and

Builder. Builders are strongly encouraged to use hosts who are of an age

able to be respectful but firm in enforcing ticket and admittance policies.

Inconsistency in requiring tickets to enter Parade homes subjects the

Association to liability issues and may result in the Builder being

penalized.

a. Builders can purchase discount tickets through the HBA office

at $7.50 (Limit of 10 tickets per home entered in Parade).

These can ONLY be purchased at the HBA office, NOT

through your house tickets.

b. Tickets are $15.00 each – No discounts for seniors or children.

6. Realtors or brokers if used as hosts may not hand out flyers or promote

any projects or real estate that the Builder is not directly involved with,

including developments, subdivisions, MLS listings, etc. They may only

promote the Builder and his work.

7. Realtor Day tickets are good only on the days of the Realtor Tour

(Oct. 3rd & 4th) unless otherwise noted by the Association.

8. All traffic will be required to enter at the front door and exit through the

garage to maintain ticket control.

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XIII. Advertising:

1. Following the opening of the Parade, a Parade Builder may use the Parade

of Homes reference in conjunction with the Parade home, for advertising

purposes only.

2. Listing in MLS is permitted, however no mention of participation the

Parade of homes in MLS or other listings is permitted prior to opening

day.

3. Newspaper, radio, TV, flyers, and other advertising is allowed, however

no mention of the Parade of Homes, identifying street name or address is

permitted prior to opening day in any media or public source except as

authorized by the HBA. It is important for the Builder to inform all

parties associated with the home (realtors, homeowner, etc.) of these rules,

as the Builder is responsible for any inadvertent or intentional action.

4. The HBA of Western Colorado is under contract with our event

advertisers (The Grand Junction Daily Sentinel, KREX-TV/Fox 4, and

MBC Grand Broadcasting (The Vault, Moose, Magic, KSTR, The Team,

The Planet, the Monkey, and KNZZ). Our partners usually offer

discounted deals on advertising to our Parade builders, in addition to what

the HBA provides (such as live remotes from your Parade home, ads in the

official program, etc.) Please contact Traci at the HBA for contact

information.

XV. Open Houses

1. No open houses from September 1st through the end of the Parade.

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Builder Participation Signature Page *This document is due no later than August 22, to the HBA by mail, fax, or email Traci@hbanwco.com

Builder’s Company Name_________________________________________________

Builder Name (as will appear in program) ____________________________________

Company Address_______________________________________________________

Name of Contact Person __________________________________________________

Builder’s Phone ________________________________ Email ___________________

Builder’s Website address__________________________________________________

Builder’s Signature______________________________________________________

House Information

Name of your Parade Home (Mountain View Chateau, etc.) _____________________

Address ___________________________City_________________________________

Subdivision Name________________________________________________________

Price of Home if for sale ______________ Pre-Sold________

Do you want price to be listed in the Program/in the app? YES or NO

***Price of Home MUST include land and be what you would sell the home for. Price

MUST be included on the contract for the HBA board to decide on categories. Price will

not be shown in the program if you so choose.

Square Footage______________ Total Bedrooms ________ Total Bathrooms _____

Home Designed by: ______________________________

Interior Designer____________________________________

Furniture from______________________________________

Marketed by (Agent Name & Company) ___________________________________

House Sponsor: If you have a preferred HBA member company that you want to use as your

House Sponsor during the Realtor Tour, include their name and contact here. Only use if they

have agreed to the Sponsorship and the $500.00/home fee. HBA will invoice the sponsors.

Company Name/Contact: ____________________ phone number: _________________

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Exhibit A Builder Deadlines

The Daily Sentinel Builder Spotlights will be given in the order received. You MUST have

payment, completed contract, and all info turned in before you are put on the list.

Thursday, August 22, by 5:00 P.M.

HBA Receives items 1-4 by email, mail, hand delivery 1. Signed & Completed 2019 Parade of Homes Contract 2. Entry Fee paid in full 3. Copy of Builders Workers Compensation Certificate 4. Copy of General Liability Insurance Certificate

Thursday, August 22, by 5:00 P.M. All items due to The Daily Sentinel Electronically sent to their Dropbox.

5. Builder Biography 6. House Description 7. Floor plan (consumer version ONLY) 8. Rendering in full color: No photos accepted. Cost of rendering is the builder’s responsibility.

Use your own program or contact David Rowe at Design Source 245-7785 High resolution file at least 300dpi/2400 pixels or a vector file

9. Subs & Suppliers List: All HBA Members will be listed in bold text; only HBA members will be listed on the Parade of Homes app.

10. Google Map screenshot of Parade Home Location or a hand drawn map showing location/cross streets.

Additional Items you may submit for your Parade App 11. Up to 5 links to specific pages on your website (photo galleries, testimonials, etc.) 12. Link to YouTube video of the Builder – welcome to the Parade, info about yourself, etc. 13. Additional photos

If your information is not provided by these dates or in the format requested, it runs the risk of not being published in the official Parade program. These deadlines are the responsibility of the Builder. A Late fee of $50.00/day will be charged for all late items.

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Exhibit A Continued

Additional Deadlines and Important Dates:

Thursday, September 26 at 10:00 AM: Mandatory Builder/House Manager Meeting Sign & Materials Pickup Up Overview of Parade rules and regulations Training on Parade of Home App/ticket scanning/Parade Credit Card Purchases Certificate of Occupancy deadline

Wednesday, October 2 at NOON: Inspection Day (Please call HBA if your house is ready to inspect before then.) See below for more information regarding inspections.

Thursday, October 3, 8:00 AM-3:00 PM: Realtor Tour Events & Judging Homes MUST be open from 8:00-3:00 (times subject to change – all builders will be informed) Realtor Tour Tickets are only good for Thursday the 3rd & Friday the 4th unless HBA has made an exception, of which builders will be notified.

Friday/Saturday Oct. 4 & 5: Parade Hours 10:00 AM – 6:00 PM

Sunday Oct. 6: Parade Hours 10:00 AM – 4:00 PM

Wednesday, October 9th Builder Tour takes place beginning at 9 AM at the HBA. Transportation, non-alcoholic beverages, and snacks provided.

Tour attendees are limited to the builder +1. (more allowed if space available) Builders are responsible for opening their own homes along the tour. It is up to the builder whether they choose to participate. If a builder is unable to attend the tour but wishes for their home to be open, please make arrangements with the HBA prior to the tour.

Thursday, October 10th: Awards Ceremony: Location TBD Builders will be given their awards based on the judge’s votes.

Event takes place from 5-8 pm. Awards ceremony begins at 6:00

Friday/Saturday Oct. 11 & 12: Parade hours 10:00 AM – 6:00 PM

Sunday, October 13: Parade Hours 10:00 AM – 4:00 PM

Monday, October 14: Signs, reconciled tickets/money, stamps, tablets, cords and all other HBA property is to be returned to HBA. Builder is responsible for any missing or damaged items.

VI. Home Completion Definition & Deadlines 1. Home must be completed on or before Wednesday, October 2, 2019 by 12:00 NOON as

per all terms in this contract. The home will be inspected on Wednesday, October 2 by the Executive Officer of the HBA and or a committee approved by the HBA board of directors. If the home is not compliant the builder will be fined $250.00 and will be disqualified from all judging, including the People’s Choice Award. Builder will have until 7:00 am on Thursday, October 3rd to complete. If during this inspection the home is still in violation it will be posted as “Closed” for the Realtor Tour and the Parade of Homes until it is completed and re-inspected. No refunds of entry fees due to closure for non-completion.

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Exhibit B Homes Sold Prior to the Parade of Homes

Must Be Signed by applicable parties and returned by August 22, 2019

AFTER READING THE RULES AND REGULATIONS OF THE PARADE OF HOMES, PLEASE SIGN:

THE UNDERSIGNED HEREBY ACKNOWLEDGE THAT THEY HAVE READ AND UNDERSTAND THE TERMS, CONDITIONS AND OBLIGATIONS CONTAINED WITHIN THE FOREGOING PARADE OF HOMES CONTRACT, AND BY THEIR SIGNATURE THE UNDERSIGNED HEREBY AGREE TO BE BOUND BY THE TERMS OF THE PARADE OF HOMES CONTRACT TO THE SAME EXTENT AS THE BUILDER IDENTIFIED THEREIN.

PRE-SOLD HOMEOWNER’S SIGNATURE:

By _________________________________Date: _________

Print Name__ _______________________________________

MARKETING AGENT’S SIGNATURE:

By ________________________________Date: __________

Print Name _______________________________________

BUILDER SIGNATURE:

By_ _______________________________Date: __________

Print Name ______________________________________

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Exhibit C

To be signed if Parade Builder owns building plans: The Builder represents that the house to be placed in the "Parade of Homes" is the result

of an original design and he/she is the sole owner of such design and has exclusive rights,

including copyright, in and to the design as represented in the structure, plans,

specifications and drawings for the house. Builder further represents that he/she has not

pledged, assigned or encumbered his/her rights to the design and that such design does

not violate any copyright, property or common law rights of others. Builder hereby

indemnifies and holds harmless the Association from any and all claims of third parties,

including, but not limited to, copyright infringement or conversion, which may be

asserted as a result of the inclusion of the house in the Parade of Homes or the inclusion

of drawings or floor plans of the home in any publication of the Association’s publicizing

or in conjunction with the "Parade of Homes."

Builder’s Name _______________________________________________________

Builder's Signature _____________________________________________________

Date:____________________

To be signed by Home buyer(s) if they provide plans for Parade Home

to Builder:

Buyer(s) represent(s) that the house plans provided to the Builder are the result of an

original design and that Buyer(s) is/are the sole owner(s) of such design and has/have

exclusive rights, including copyright, in and to the design as represented in the structure,

plans, specifications and drawings for the house. Buyer(s) further represent(s) that

he/she/they has/have not pledged, assigned or encumbered his/her/their rights to the

design and that such design does not violate any copyright, property or common-law

rights of others. Buyer(s) hereby indemnify (ies) and hold(s) harmless the Builder and

the Association from any and all claims of third parties, including, but not limited to,

copyright infringement or conversion, which may be asserted as a result of Builder's

construction of the home for Buyer(s).

Home Owner’s Name(s)__________________________________________________

Home Owner’s Signature(s)_______________________________________________

Da

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