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How 60k Users Access the Documentum Platform at Volkswagen Group Mirko Weller, Volkswagen AG Christian Meier, fme AG
How 60k Users Access the Documentum Platform at Volkswagen Group Momentum Barcelona 2016
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016
Agenda
1. Key Figures of the Volkswagen Group 2. ECM Documentum in the Volkswagen Group 3. Document Management with the Example of Volkswagen DMS 4. Strategy
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016 5
Agenda
1. Key Figures of the Volkswagen Group 2. ECM Documentum in the Volkswagen Group 3. Document Management with the Example of Volkswagen DMS 4. Strategy
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016 6
Production
10,017,000 vehicles
Key Figures of the Volkswagen Group in 2015
Production per working day
Ø 38,527 vehicles
Finance
Sales revenue: €213.3bn Profit after tax: €-4.1bn
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016 7
Key Figures of the Volkswagen Group in 2015
Employees
610,100
Models
approx. 338
Production plants
119 worldwide
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016 8
Agenda
1. Key Figures of the Volkswagen Group 2. ECM Documentum in the Volkswagen Group 3. Document Management with the Example of Volkswagen DMS 4. Strategy
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016 9
Why Document Management?
Increasing flood of information
• The number of (digital) documents, emails etc. is constantly increasing • The structured storing of documents becomes more difficult • The search for important information is tough and time-consuming
Security of information
• Classification according to confidentiality • Protection of confidential and classified documents
Legal requirements • Audit proof storing and archiving of documents
Corporate guidelines • Technical implementation of the classification system for documents
November 2, 2016 Volkswagen AG / Enterprise Content Technologies / Mirko Weller 10
1998 2005 2010 2016 2015 2000 2003 2002
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016
ECM Documentum in the Volkswagen Group
11
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016
ECM Documentum in the Volkswagen Group
becomes Volkswagen Group standard for document management
Launch of Volkswagen DMS 3 in the technical development
Migration of Volkswagen DMS 3 to 4 (18.000 users) Volkswagen DMS
> 60.000 users
1998 2005 2010 2013 2012 2000 2003 2002
Managementof logbooks
Digital personnel record
Product information system
Management of vehicle diagnostic data
WissensWERK
Corporate archive
Volkswagen DMS 4
Volkswagen DMS 3
Digital Settlement control
Photo archive
2007
MDMO e2e- Interface
2015 2016
Group DMS Pilot
Custom solution based on Documentum
12
Agenda
1. Key Figures of the Volkswagen Group 2. ECM Documentum in the Volkswagen Group 3. Document Management with the Example of Volkswagen DMS 4. Strategy
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016 13
Volkswagen Document-Management-System (DMS)…
Volkswagen DMS provides its worldwide users:
• A platform for active cooperation
• A secure storage for confidential and classified documents • The technical implementation of the classification system for documents • Visualized folder structures • An extensive full-text and properties search • Flexible allocation of access authorizations up to document level
November 2, 2016
…is the group standard system for the structured storage and management of electronic documents.
Volkswagen AG / Enterprise Content Technologies / Mirko Weller 14
Facts and figures about the system
• The technical basis is Documentum by EMC
• Approx. 68.000* Volkswagen employees are currently using the system
• Access from every international location possible
• Access for external partners possible as well
• Besides Volkswagen, brands such as AUDI, VW Nutzfahrzeuge, Skoda, Seat, Bentley, Bugatti are using the system
• Personal authentication via PKI-Card is essential
• Support of single-sign-on
*Status October 2016 November 2, 2016 Volkswagen AG / Enterprise Content Technologies / Mirko Weller 15
Volkswagen AG / Enterprise Content Technologies / Mirko Weller
Communication – Use
Content Server
Authorization
xPlore
SAN/NAS
Database
Users
16 November 2, 2016
Appl. Server
Volkswagen DMS back end
• Content Server • Since 1998 • Complete data migration 2009/10
• Webtop based • Approx. 68.000 users • Since 2009/10
Volkswagen DMS Client • i.a. MDMO based • Approx. 38.000 users • Approx. 4.000 MDMO
users • Since 2012/13
EMIL • D2 based • Future client to replace
the webtop • Pilot operation • Approx. 100 users • Since 2015
Group DMS
• 22,5 million documents • 35 TB data volume
• Interface to connect external systems
• In use at 15 systems • Since 2007
e2e-interface
Components of Volkswagen DMS (2016)
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016 17
Volkswagen DMS back end
• Content Server • Since 1998 • Complete data migration 2009/10
• Webtop based • Approx. 60.000 users • Since 2009/10
Volkswagen DMS Client • i.a. MDMO based • Approx. 38.000 users • Approx. 4.000 MDMO
users • Since 2012/13
EMIL • D2 based • Future client to replace
the webtop • Pilot operation • Approx. 100 users • Since 2015
Group DMS
• 22,5 million documents • 35 TB data volume
• Interface to connect external systems
• In use at 15 systems • Since 2007
e2e-interface
Components of Volkswagen DMS (future)
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016 18
• Future client containing the administrator functions for Group DMS
Group DMS Admin Client
Agenda
1. Key Figures of the Volkswagen Group 2. ECM Documentum in the Volkswagen Group 3. Document Management with the Example of Volkswagen DMS 4. Strategy
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016 19
Strategy
Launch of Group DMS & Group DMS Admin
2010 2013 2012
Volkswagen DMS 4 MDMO
2015 2016
Group DMS Pilot
Group DMS Admin
2017
Group DMS
2018
Start of phase-out of webtop-based client
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016
Custom solution based on Documentum
20
Additional Value of GROUP DMS and Group DMS Admin Client
• Slim in terms of functions • Focused on main functions of Volkswagen DMS • Core area: Creating, editing, storing and sharing documents • Allows a fast, uncomplicated and easy storing and exchange of
documents within the group • Modern, intuitive user interface with different workspaces for basic
functions (basic), working with information and metadata (extended) and searches
• User interface can be adjusted to individual needs by using widgets • Fast access to information via widgets (properties, permissions,
versions)
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016
• As concentrated on administrator functions • clearly arranged • fast access to required function
• Modern, intuitive user interface leaned on Group DMS
• based on fme Customer Solution Framework
client for users
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= client for administrators =
Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016
Development Partnership between Volkswagen Group and fme AG
• Long and trustful partnership since 1998 regarding Documentum projects
• fme tasks: Development, architecture, operation, conception, DCTM strategy, client strategy, data migration, rollouts and more
• Developed applications amongst others:
• Volkswagen DMS
• Group DMS
• Group DMS Admin Client
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fme Custom Solution Framework Christian Meier – fme – 2016-11-02
Fast – Modern – High Usability – Flexible - Powerful
CSF Custom Solut ion Framework
The best choice for custom Documentum solutions!
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• Client Expectations • Clients Portfolio • Definition • Benefits • Use Cases • Project Approach • Architecture • Samples • Q&A
Content
Client Expectations
Fast
Flexible
High Usability
Modern UI
Support by a Vendor
Multi Device Support
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Client Portfolio
D2
xCP fme CSF
Webtop/WDK
DC4SP
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• Scope – Documentum based applications with special requirements which cannot be resolved through OOTB clients – CSF is not an OOTB client. Each solution is individual but based on the framework
• Focus: Performance, usability, flexibility
• Elements – Predefined open source technology stack – Development concepts (e.g. automated tests, build process, etc.) – Predefined components and concepts for core elements – Security & Authentication
• Environment – IE11+, FF 31+, Chrome – TomCat – Documentum 7.x
CSF: Definition
CSF: Use Cases
New Custom Applications
Webtop/WDK Replacement
D2 + CSF
CSF Custom Solut ion Framework
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• Gain full control over source code (Open Source) • Lower the risk (State of the Art Technology) • Reduce fix labor costs by engaging external developers • Decrease training costs • Reduce the project duration • Support by fme protects clients’ investments • Lower development costs by re-using code from other CSF projects • Unleash valuable work time for your core tasks
CSF: Benefit
CSF: Project Approach
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We run your CSF solutions cost efficiently and reliably. Cost optimization through our nearshore development center in Romania. Run
We present our ideas how to improve your existing solution in terms of architecture and usability. Innovative Ideas
We govern your CSF projects: Program- & Project Management. Consulting & Project Management
We create the conditions for a smooth and a high quality implementation of your CSF solutions: requirements specification, functional specification, interface design, ergonomics. Conception
We implement your CSF projects high quality based and cost efficiently. Cost optimization through our nearshore development center in Romania. Implementation& Testing
We ensure the successful rollout of your CSF solutions. Rollout & Change Management
CSF: Architecture
local file system
Web Application Server
Documentum Content Server
Documentum Foundation Classes (DFC)
CSF Web Application
Angular JS Angular Material
Electron
Spring Spring MVC
HTTP JSON
Browser (PC, Tablet,
Smartphone)
AJAX REST
CSF: #1 Sample fme General Sample
• Material design in combination with newest proven technologies
• Fast interaction due to responsive UI • Mobile ready
CSF: #2 Sample “VW Admin Client” Screencam
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Q&A
???
It’s CSF you love to work with.
fme AG | Wolfenbütteler Straße 33 | D-38102 Braunschweig | www.fme.de
Meet us at booth P1 to learn more about fme CSF!
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