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How Are You Managing Your Committees?
Are your Committees Contributing to the Success of the Agrability Program?
Objectives of Workshop
Why have committees ID types of committees Selecting the right people Planning and execution Accountability
Why Have a Committee? “A committee is a
group of people trying to accomplish something (the purpose) that cannot be better accomplished otherwise”
FACT # 1 “Creating committees
does NOT necessarily make an organization more efficient”
Types of Committees Steering Committee –
oversees long-term planning, direction and execution of project objectives
Advisory Committee – serves more of a mentorship role; can provide valuable guidance and support
Fundraising Conference planning Other
The Word “Committee” Should Have a Positive Connotation
Clear goals Good investment of
time Outstanding leadership Open agendas Goal oriented Motivated Timely follow-through Consistent
commitment Accountability
Selection of Committee Members Has interest in the
purpose of the committee
Has knowledge and skills as needed by committee
People who are compatible and work well together
Those who will become more committed and involved in the organization
Guidelines on How the Committee Will Function and Provisions for Change
How will meetings be run What will be the decision-making process Will members work as a group or as individuals How to ensure that members fully participate
and discuss the issues How will differences be solved How will assignments be made What will be the process for follow-up on
obligations How will changes be made if the committee is
not producing, ie evaluation process Other
Definition of Best Practice A proven methodology or
technique to most reliably get to the desired result.
Best Practices for Committees No fixed recipe for
implementing A collection of time
proven techniques and methods that work
Implement BP one by one
Monitor your progress as you implement BP
Generating Participation in Committees
Ensure members understand their role Ensure that members understand how the
committee contributes to the mission Select members with vested interest in the
mission Have ground rules that support participation and
attendance Let go of “dead wood” Conduct yearly committee evaluations Attempt to provide individual assignments Develop attendance policy Generate minutes for each meeting Rotate in new members every year
Committees Work Efficiently and Effectively When
The purpose is clear to all members Time commitments are recognized There is good communications among
members Deadlines are set when you assign tasks Minutes are clear and concise Annual committee evaluations are made Members are recognized and appreciated The committee’s work is recognized as
making a valuable contribution to the organization or program
Key to Effective Committees Optimal size if 5 to 7 members Members should be receptive to new ideas and
other people’s opinions Members understand their task and are able to
focus on it creatively Seating arrangements are important Hold meetings in a central location Notify members of time and place well in advance When you assign tasks, set deadlines Close committee meetings by summarizing major
points and assignments deadlines Distribute minutes within 10 days of the meeting Recognition can go a long way in encouraging
member loyalty and commitment
Effective Committees (continued) Consists of carefully selected members who
are interested, qualified, and compatible Has a sense of priorities and timing Is periodically infused with new members Regularly evaluates its activities against its
statement of purpose
Useful References Humphries, Susan. Effective Committees.
Ontario Ministry of Agriculture and Food, 1989 Business Associations for the 21st Century,
Larry S. Milner, CAE, Editior, 1999, p. 20.