DODAAC’s linked to CAGE

Army's DODAAC assignment process

Presented by: Tara Bigelow October 25, 2012

SummaryHow the Commercial and Government Entity (CAGE) code office directly helps the warfighter by issuing a CAGE code

for the purpose of obtaining a Department of Defense Activity Address Code (DODAAC)

What is a DODAAC?

Department of Defense Activity Address Code (DODAAC) It is a six position code that uniquely identifies a unit, activity

or organization that has the authority to requisition and/or receive material

These codes are important for Defense Department financial, contracting, and auditing records.

DODAAC Series for Army Contractor Assignment

The Different Series are: Army is responsible for the W, C, and A series DODAACs. (W

does not apply to CAGE code) Air Force is responsible for the E, F and J Coast Guard is responsible for the Z series Defense Logistics Agency (DLA) is responsible for S, U,

and H General Service Administration (GSA) is responsible for G

and 0-9 Marines are responsible for M and L Navy is responsible for Q, N, V, and R

COMMERCIAL ACTIVITYCOMMERCIAL ACTIVITY MAJOR ARMY COMMAND (MACOM)

MAJOR ARMY COMMAND (MACOM)

• Responsible for registering company with System for Award Management (SAM) database or filling out a DD2051 form to obtain a valid Commercial and Government Entity (CAGE) code. Vendor is responsible for keeping CAGE data updated. •The CAGE address applicable to the contractor for whose contract the DODAAC is being requested must match the shipping address in the DODAAC request.

• Contracting Officer’s Representative (COR) determines and identifies requirement for a Contractor DODAAC.

•Receives location CAGE from Contractor. • Provides Army Network Station (ANS) with:

-Contract number -Contract effective date -Contract expiration date -Valid CAGE code

Initial Coordination for Army DODAAC’s

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What they do:

Review submitted new or change requests from the Contracting Officer’s Representative

(COR) to ensure all necessary information is provided including: Contract Number, Contract Expiration Date, Fiscal Station Number (FSN), etc.

Ensures submission of Valid Cage Code/Sub Cage Code by cross referencing with SAM/BINCS.

Finalizes Contractor DoDAAC request and submits further for approval.

Contractor for DODAAC:Army Network Station (ANS)

Coordinator

7Contractor DODAAC Maintenance Menu

• Create New Contractor DODAAC

• Change Contractor DODAAC

• Extend Contractor DODAAC

• Reinstate Contractor DODAAC

• Inactivate (Delete) Contractor DODAAC

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Required Elements Include:

Contract number

Contract expiration date

Valid CAGE code registered in SAM (System for Award

Management)

SUBCAGE (if applicable)

FSN

Create New Contractor DODAAC

• Mailing/Prime Contractor CAGE

• Sub-CAGE Shipping or if Prime has separate shipping

• Always billing

• Apart of Series C

The Commercial and Government Entity (CAGE) code office issues and ultimately maintains the CAGE codes for the DODAAC’s.

The CAGE code holds the information of the physical location, Legal Business Name, TIN, etc. of the DODAAC

What to take away: We (CAGE) help the warfighter receive a variety of supplies and parts to

a certain receiving dock/location (DODAAC), by issuing the CAGE to the vender to create the contract so they can then set-up the DODAAC. As presented earlier the data we enter or approve, is cross referenced in Business Identification Number Cross-Reference System (BINCS) so it is very important we continue to ensure data quality.

In Conclusion

Logistics Pipe-line

LOGSA-Logistics Support Activity