Student Life Budgeting Process

LEADMN | 09/16/2017

Presented by:

Kayley Schoonmaker, Policy CoordinatorMatt Gutsch, Director of Government Relations

What We Will Cover

• Structure of budget committees & Student Senate’s role

• Ideas or suggestions on what items to include in a Student Life budget

• Guidelines for allocating funds to clubs and organizations

• Suggestions on standardized procedures for budgeting  

• Budgeting Activity www.yourwebsite.comLEADMN |

Keep in mind!

All colleges may do budgeting different. Chances are your campus is

not doing it wrong….just different.

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Senate Structure

Should the U.S. promote the use of renewable power in the form of tax breaks?

SLIDE / XX LEADMN | 60 MINUTES OF DELIBERATION

• Student Life Budget Committee – separate from the senate

• 2/3 must be students

• DCTC

• Has five voting members, one is the senate treasurer

• Chaired by Senate President and Director of Student Life

Typically 2 ways the senate handles the budget:

• Student Senate can serve as your budget committee.

• Other?

What A Tuition Bill Looks Like

*Based on 7 credits.

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Building the Student Life BudgetFYE 1760 (DCTC) X

30 credits X

(student life fee $7.30) = $385,440

Account for uncollected revenue

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FYE= Full Year Equivalent

What are things your Senate budgets for?

Budget Items• Personnel

• Events and activities (fall fest, spring fling, etc.)

• Senate travel

• Conferences

• Leadership training

• Athletics

• Supplies and materials

• Wellness Center/recreational activities

• Graduation

• Stipends for senators

• Special projects or initiatives

• Clubs and organizationswww.yourwebsite.comLEADMN |

Slide / 01

Student Life Funds CANNOT Be Used For:

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• Donations to college or university

foundations

• Donations to external charitable

organizations

• Alcohol

• Benefit of one student in the form

of scholarships or grants

• Program related expenses

• Polar Bear hunting expeditions

Club and Organization Funding

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• Required to submit the following:• An annual summary• A proposed plan for the next academic year• Budget request

• Requests go to the Student Life Budget Committee for Consideration(due March 1st)

• Student Life Budget Committee motions funding to the Student Senate for approval

Process and dates will be different at every institution.

What Happens to Funds Not Spent

• Swept into Student Life Reserve

• Funds cannot leave Student Life

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Questions?

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Nicole MeulemansDirector of Student Life

Dakota County Technical CollegeInver Hills Community Collegenicole.meulemans@dctc.edu

651-423-8403

Matt GutschDirector of Government Relations

LeadMNmgutsch@leadmn.org

651-203-9458

Kaley SchoonmakerPolicy Coordinator

LeadMNkschoonmaker@leadmn.org

651-203-9465

Activity

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You have been appointed to serve on the Student Life Budget committee!

• As a group, determine how you will allocate funding to the following clubs based on their requests.

• You have a budget of $15,000, and a deadline of February 1 for all club requests to be submitted.

• You have an additional $6,000 in your Student Life reserve, but your advisor has cautioned against using these funds unless there is a vital need.

CENTERPICTURE SLIDE

Far far away, behind the word mountains, far from the countries Vokalia and Consonantia, there live the blind texts.

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