How to Capture and Manage Serial Numbers during …...SAP Retail ECC 6.0. For more information,...

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© 2011 SAP AG 1

How to Capture and Manage Serial

Numbers during Goods Receipt

and Outbound Delivery

Applies to:

SAP Retail ECC 6.0. For more information, visit the Retail homepage.

Summary

This document explains about how to capture serial numbers and also how to manage them especially during Goods Receipt and Outbound Delivery processes

Author: Aram Kalyanasundaram

Company: SAP India

Created on: June 13, 2011

Author Bio

Aram Kalyanasundaram is a Solution Consultant from SAP India and he has worked on different modules within SAP Arena including SD, IS-Retail, POSDM and EPOS. He is currently focusing on Point of Sales Solution Portfolio – POS 2.3 and EPOS 3.1

https://www.sdn.sap.com/irj/sdn/bpx-retail

How to Capture and Manage Serial Numbers during Goods Receipt and Outbound Delivery


© 2011 SAP AG 2

Table of Contents

Brief Introduction on Serial Numbers .................................................................................................................. 3

Customizing Serial Numbers .............................................................................................................................. 3

Create Serial Number ......................................................................................................................................... 7

Goods Receipt .................................................................................................................................................... 9

Create Sales Order & Delivery Document ........................................................................................................ 11

Related Content ................................................................................................................................................ 17

Copyright........................................................................................................................................................... 18



© 2011 SAP AG 3

Brief Introduction on Serial Numbers

Serial Numbers are used to track articles/items especially during Inbound and outbound Logistics processes typical example would be Mobile handsets that normally come along with an IMEI/Serial number or both which can either be tracked based on the IMEI (International Mobile Equipment Identity) number or based on a serial number. Serial numbers can be used in Plant Maintenance (Equipment, Maintenance contract etc), Production Orders, Sales and Distribution (Sales order, Delivery etc), Quality Management (Inspection Lots) Materials Management (Goods Receipt) etc.However this document explains in detail how to create serial numbers and capture them during Goods receipt and O/B delivery processes.

Customizing Serial Numbers

SPRO ->Sales and Distribution ->Basic Functions ->Serial Numbers ->

Determine Serial Number Profile (Tcode – OIS2)

Note: You can also reach the same screen by navigating using a different path(s) as shown below

SPRO->Logistics Execution ->Shipping->Basic Shipping Functions->Shipping ->Determine Serial Number Profiles

Serial number profiles are also configurable in SPRO as part of Handling Unit Management, Plant Maintenance and Global Label Management

Create a New Serial Number Profile by copying Profile 0001

Let’s say we keep Stock check as a warning when there are inconsistencies found as shown above.



© 2011 SAP AG 4

Choose Serial No Profile ZTST and click on Serializing Procedure



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Serial Number Usage(s) are given below

As per above procedure it’s kept as Obligatory (Mandatory) for both GR (Procedure MMSL) and Delivery (SDCC)

Create Article

Create an article using MM41 as shown below where this Serial Number Profile will be added.

Go to Logistics DC View ->Other Logistics data



© 2011 SAP AG 6

Note: Typically Serial numbers can also be maintained at Sales Set header level and/or component level items depending on how the customer wants them to be tracked, inventory managed etc



© 2011 SAP AG 7

Create Serial Number

Serial Numbers can be created automatically at the time of application transaction for e.g. during Goods Receipt, O/B delivery etc or you can manually assign serial numbers

For manually assigning the serial number you can use Tcode IQ01



© 2011 SAP AG 8

You can go to Tcode IQ03 to check the serial number(s) attached to an article



© 2011 SAP AG 9

Goods Receipt

Let’s now do a Goods Receipt (without PO) using MIGO for Article 200

Quantity is entered as 10

Enter Site as AC01 & Storage Location as 1000

Note: Only after entering the site details Serial number Tab will become active and visible in this MIGO screen



© 2011 SAP AG 10

An option to create Serial Nos Automatically is also available. In our case, since we have already defined the serial number as 12345 for Article 200, we would continue to use it

Article Document posted successfully (After Check and Post Functions are performed in MIGO)



© 2011 SAP AG 11

Go to Tcode MB03 and check the article document which shows 10 Quantity of Article 200 in store AC01 and Storage Location 1000

Create Sales Order & Delivery Document

After this I have created sales orders 330 and 331 respectively in which I have used the Serial Number 12345 at the time of Delivery (0080000303) for Sales Order number 330.

VA02 - Change Sales Order for 330



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Delivery Document will show the serial Number 12345 against article 200



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If you click on details, it will take you to Tcode IQ03 which will display the Article serial number

Now I create another sales order for same article 200 in which I give let’s say Quantity as 2



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Go to Va02 and try to deliver

Now Go to Extras->Serial Numbers in the Delivery Create Screen



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Click on F4 which will take you to Tcode IQ09 from where you can find the Serial Number assigned to article 200 and pick the relevant one in this case 12345 and you will get the following error message which will not allow you to save the delivery document. The reason being Serial Number 12345 is already used by Delivery Document (0080000303) which is now active

If you click on Cancel the following screen pops up



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Instead of terminate processing let’s say No and choose “Create Serial Number Automatically”

System generates Serial Numbers 12346 and 12347 since there are 2 Quantities of Article 200 ordered and to be delivered

Press OK and save the document.

Now if you check the Serial Numbers associated for Article 200, the system would have already added the automatically created ones into the account

Go to Tcode IQ03

Note : It will not show the site and Storage Location for the automatically generated Serial numbers during the O/B delivery creation



© 2011 SAP AG 17

Related Content

http://help.sap.com/saphelp_ewm2007/helpdata/en/46/4fd2416d9c1c7be10000000a1550b0/content.htm

http://help.sap.com/printdocu/core/print46c/en/data/pdf/LOMDSN/LOMDSN.pdf

http://help.sap.com/retail

For more information, visit the Retail homepage.

http://help.sap.com/saphelp_ewm2007/helpdata/en/46/4fd2416d9c1c7be10000000a1550b0/content.htm

http://help.sap.com/printdocu/core/print46c/en/data/pdf/LOMDSN/LOMDSN.pdf

http://help.sap.com/retail

https://www.sdn.sap.com/irj/sdn/bpx-retail



© 2011 SAP AG 18

Copyright

© Copyright 2011 SAP AG. All rights reserved.

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