How to Create a Formal Word Document

8/13/2019 How to Create a Formal Word Document

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Copyright 2011 Professional Development, McHenry County College

Creating a FormalWord 2010 Document

Cover PagePage NumbersHeaders & FootersDocument InspectorSection Break

Table of ContentsImporting Excel SpreadsheetsInserting Images and Clip Art

Contact:McHenry County College, Professional Development x7768
http://www.mchenry.edu/


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Word Window1. Launch Microsoft Word 2010.

2. Using the picture below, find the following elements on the Word Window.A. Tabs Each set of primary commands is identified by tabs. (Example - Home tab)B. Ribbon a wide toolbar like band that runs across the entire Word window. The Ribbon

organizes all of Words primary commands.

Creating a Cover Page

1. Start with a blank presentation. Click on the File tab,select New and choose Blank document .

Tabs

Ribbon


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2. Click on the Insert tab and click on CoverPage .

3. Look at the selections and choose anappropriate cover page.

Type Text in Cover Page 1. Click on areas in the cover page where text can be inserted and type desired text.


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Page NumbersPage numbers are set up in the header or footer of the documents pages and automatically adjustas the number of pages increase or decrease.

1. To add page numbers click on the Insert tab and select where the page numbers shouldappear.

2. The style of the page numbering system can be changed by clicking on Format PageNumbers . Numbers, letters or Roman numerals are available.


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Create Headers and Footers 1. To add a header to a document click on the Insert and click on the Header icon. A drop

down menu will display multiple header styles. Select one.

2. The header will appear at the top of the document and it will be in Header Edit mode. While inthis mode, text and graphics can be added to the header. To exit, double click in the non-header (anywhere but the header or footer) area of the document.


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3.

4. To create a footer, click on the Insert tab and choose Footer . To keep the documentconsistent and professional looking, it would be wise to select the style of footer that matchesthe header.

5. The footer will appear at the bottom of the document and it will be in Footer Edit mode. Whilein this mode, text and graphics can be added to the footer. To exit, double click in the non-footer (anywhere but the footer or header) area of the document.

6. To remove a header/footer, click on the Insert tab and choose Header/Footer then selectRemove Header/Footer .


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Document Inspector1. Older documents may contain information in the header or footer that cant be seen. This can

be verified by inspecting the document. Click on the File tab and under Info , click on Checkfor Issues and select Inspect Document .

2. After running the inspection, adialog box will display the resultsand any unwanted material canbe removed.

Section Breaks1. If the document is using a cover page or a table of contents, it may be necessary to have the

page numbers begin after those pages. This can be accomplished by using section breaks.


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2. Go to the bottom of the page just before the page numbering should begin. Click on thePage Layout tab and select Breaks . Click on Next Page on the dropdown menu.

3. Double click on the header or footer (whichever has the page numbers)and there will be a tab on the dotted line of the header that says Sameas Previous . This means the sections are linked and the numberingsystem will continue even though there is a page break. This link needs to be broken.

4. While in header/footer edit mode click on the Header & Footer Tools Design tab. Click on Linkto Previous to break the link between the sections.

5. New page numbering can begin from the page break until the end of the document or thenext page break. Please refer to the page numbering section to start new page numbers.


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Table of Contents1. Word offers an automatic table of contents feature. The document will need to be prepped

before it can be activated. Scroll through the document and highlight headings that shouldbe featured in the table of contents. While in the Home tab, click on either Heading 1 or

Heading 2 depending upon what level or sub-level is appropriate for that heading.

2. Once the document has been gone through and the headings have been designatedappropriately, create a blank page. (Preferably after the cover page and before the body ofthe document.)

3. Click on the References tab and selectTable of Contents and choose AutomaticTable in the dropdown menu. (Select eitherTable 1 or Table 2. One is called Contents two is called Table of Contents .)

4. The table of contents will be created andautomatically populated with all of the headinginformation and page numbers. Any time newheadings are added to the document, the table ofcontents needs to be updated. Click on Update Table in the References tab.

Then Select

Heading 1 or 2

Highlight Heading

Either automatic tablecan be selected

Click here for table of contents selections


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Importing a Table from Excel1. An Excel spreadsheet can be inserted into a word document. Open an Excel spreadsheet

and highlight all information. Then choose Copy by right clicking or using the keyboardshortcut Ctrl C. Now go back to the Word document and locate where the Excel spreadsheet

should be displayed. Click on the Paste icon in the Home tab. Choose Paste Special in thedrop down menu.

2. A Paste Special window will appear. Select Microsoft Office Excel Worksheet Object and thenclick OK.

3. The Excel spreadsheet will have the same appearance in Word as it did in Excel.

Enrollment Dollars By Processor

Name Emp # Qtr1 Qtr2 Qtr3 Qtr4 TotalJoe Shabadoo 16 $6,354.00 $4,846.00 $3,958.00 $8,284.00Harry Paris 25 $8,484.00 $5,858.00 $5,858.00 $4,555.00Mister Sunny 29 $9,595.00 $5,859.00 $4,879.00 $3,432.00

Total $0.00

McHenry County College


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Inserting an Image or Clip Art1. Click on the Insert tab.

2. Click on thePicture icon .

A file browser window will open.Find a photograph and click Insert .

3. Click on Clip Art . A menu will open on the left side of the document. Type in the search box thetype of clip art needed. (Example: sunset)

4. A series of clip art examples will be displayed below the search box. Click on any of theselections and it will be added to the document.

Photo

Clip Art

Search box

Click to addcli art

Click on Clip Art

Date post:	04-Jun-2018
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How to Create a Formal Word Document

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