How to create a report in Access 2007

1) Click on CREATE tab 2) Click on Report WIZARD

Now Select the Query you have created

Now add the Fields you need. IT IS VITAL THAT YOU CHECK WHAT FIELDS ARE REQUIRED. YOU CAN FIND THIS IN THE ANALYSIS ON PBWORKS OR ON THE SHARED AREA

Select Collection address at the top for grouping: Press Next

Do this by highlighting the correct field

Click on the single arrow pointing right

Press the Drop down on the sort screen and select what you want to sort . Ensure it is Ascending order

Select Stepped and Portrait:

Select an appropriate appearance:

Give the report an appropriate name:

It will probably ask you to enter the tour code in my example I have used 354

It should look something like this.

You now need to go to Design view so Click on “Close Print Preview”

Your window should look like this, you now need to Edit the title, ensure that you have also changed the colour of the font

You have been asked to add the following fields:

Collection Point ADDRESS

Collection TIME

You must select Add existing Field

Now drag the Fields you need from the right to the Report Header

It should look something like this:

You do not need the Labels, so you should delete these. (They are the ones in the blue font). You will need to click on them individually so that the box goes orange. Then press Delete.

I would suggest that you also adjust the size, and location of the details so that they are clearer.

The desired outcomes for each report are as follows ensure you tick them off when you feel you have achieved the criteria.

The desired Outcomes and performance Criteria

Must be on both reports

Must show title Must show first name Must show family name Must show type

Collection Point List

Print an A4 list of passengers Must sort list in (ascending) order of

family name

Must make lists clear to read Must show telephone number Musn’t include any additional fields Must show company name at the

top

Must show tour name at the top Must show collection address at the

top

Must show collection time at the top

Must allow for searching for any tour code and any collection point

Must show all passengers for tour 352 at collection point 3

Dietary Requirement Report:

Print a report on A4 paper Report for each tour must be

professional

Report for each tour must be sorted in ascending order of the dietary requirement

Must show Dietary requirement Must show report name in report

header

Must show company name in report header

Must show logo in report header Must show tour name in report

header

Must show tour date in report header

Must make all items in report header stand out

Must only use company’s blue and white

Must leave colours of logo as they are

Must show all passengers with special dietary requirements for report for tour 352