Date post: | 12-Jul-2015 |
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Presentations & Public Speaking |
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PRESENTATION
BY KIRTIKUMAR EKHANDE
WE ARE GOING TO LEARN
Know what a Presentation is? How to Design a Presentation? How to Improve Your Presentation Skill’s?
introduction
Easiest things in this world to stand in front of a group
Speech is a Talk Developing presentation skills is an art
Elements of a Presentation
Presenter / speaker Audience Specific Content
Ten steps to a successful Presentation
1. Consider the occasion & Objectives 2. Make Audience Analysis 3. Get Acquainted with the environment /
Location 4. Decide the manner & mode of
Presentation 5. Plan out the Presentation: Script
6. Visual aids, hangouts, feedback forms 7. Rehearse the Presentation 8. Consider personal aspects- Physical
appearance & body Language 9. Over come Nervousness 10.Making the Presentation
Consider the Occasion & Objectives
Know the Sphere & concretize ideas
Prepare an Audience Analysis Understand for whom For e.g. 1)Children- Love to listen to stories & dramatic
Presentations2)Teenagers- Responsive to new ideas & like
informative Presentations 3)Middle aged Audience is conservative & do not
accept new ideas but listen with interest 4)Senior citizens like to reminded about the good old
days
Get Acquainted with the Environment / Location
Familiar with Physical Environment Room, seating,
speakers position, podium, mike, lighting & ventilation, Position visual aids etc.
Decide the manner & mode of Presentation
Reading Memorized Presentation Extemporaneous Presentation (ideas in
mind)
Plan out the Presentation: preparation of Script
90% Invisible & 10% Visible Points should be put on cue cards
(reference) Length of the script (Depending on time
available)Style of Presentation- formal, simple,
Impressive, Explanatory Humor – making the talk more interesting &
lively engage audience
A. Format of Presentation
Presentation in Sequence o Ice breaker o Opening o Need for new ideas o The idea o Accruing Result o Summary / Conclusion
Preparation of visual aids, Handouts & Feedback Forms
Visual aids – better to prepare visual aids much in advance of the presentations
Visual aids – like charts, chalk boards, film slides, transparencies, diagram, maps & pictures
Guidelines for the use of visual aids
Strategy of 3B’s- Big, Bold, & Beautiful No overwriting or spelling errors in transparencies
or slides Material should be well spaced & written in capital
or black letters (visual + spoken) pause for a short while as they
absorb the content of the visuals Material should be read out to the audience Never turn your back to the audience, memorize
the points
Audience is able to see this visual aid clearly Must explain visual aid (if not understandable) Visual aid must be fitted well in PPT Emphasis must be laid down on the visual aid
point to it with bodily action & words. Use long stick / pointer for attention to sr.no., chart, city, location on map
Speaker must look at the audience more than Visual aids
The slides are clearly numbered in sequence & kept right way up (failure, damage the image)
A picture is worth a thousand words so use picture drawing, colors
Slide should carry essential information it is limited to 25 words or equivalent figures
B. Handouts Should be given to the participant prior for
queries Prepare carefully Feedback forms 1.Information about the audience 2.Level of acceptance of the speaker 3.Scope for improvement 4.Inadequacies if any 5.Expectations from presentation
6. To what extent were they meet 7. Gain from the session 8. Scope for further interactions 9. Grading of speaker (parameters e.g. delivery,
ideas, visual aids, handling group, empathy, listening etc.)
10.Suggestions if any
Rehearse the Presentation
Consider personal aspects: physical appearance & body
language The audience first see the speaker & then
listen to the presentation (presentable, clean & impressive, appearance formal cloths, proper hair style, good dress sense acceptable)
confident voice & posture, effective eye contact & meaningful gestures(body language)
Body sport needs to be polished & perfected (it enhance effect)
Some negative body languages a)Nervous pacing b)Excessive movement / rubbing of the hands c)Covering the mouth while speaking d)Using a pen / pencil as pointer e)Lack of eye contact f) Fidgeting etc.
Attention grabbers - Verbal content – 7% Voice inflection, modulation &
articulation – 38% Body sport – 55%
Overcoming the Nervousness Feeling in the beginning – butterflies in stomach,
increased heartbeats, shaking lags, shaking voice, & forgetfulness
The speaker can overcome by Taking few deep breaths in & out Making himself comfortable with audience Boosting his own self confidence Proper practice before final PPT
Giving proper pauses for relaxation Moving among the audience Taking help of visual aids
Making the Presentation Do It!
Presentation is ready & so is the speaker face the audience in a confident & positive manner & leave a mark on them
First impression is the last impression During PPT different strategies adopt like
Quiz, Music, Game, ice breakers mood meters
Facial Expression
Forenoon
Noon Afternoon
Variety in the manner presentations of material
Variation in the pitch & volume Emphasis on right word & at right moment Pauses at correct junctures
Six great Helpers: 5w’s + 1HWhy – purpose to inform, persuade,
influence, emphasis, entertain, & sympathies
Who – attributes of listener – personality, age, education, status, knowledge & anticipated response
Where – place formal or informal When – context / time
What – subject matter – scope & needed How – strategies to be adopted – words,
pictures, slides, transparencies – which one need to be incorporated or deleted.
Conclusion
Not difficult to make presentations Speakers skills You can do it!
Thank You
KirtiKumar Ekhande