1. Purpose of this document Lets match with JAPAN!! This
document is for EPs/EPManagers/LCoGIPVPs who want to match with
Japanese TN and realize in Japan. We prepare 3 contents which lets
you understand about internship in Japan. Introduction iGIP in
Japan How to apply ~ realize Lets match with Japan! 3 contents of
this document 1 2 3 - About the NPS - Impression from the past EPs
- Comparison with the world - Basic information of internship in
Japan - Outline of process - The reason why it takes 3 months -
Matching process - Getting visa process - Realize process -
Internship in Japan - Key time to match - Wanted EP - High
percentage of match combination - The ways to increase match -
Contact list - Reference tool - EPs who cannot come - Realization
in Japan
2. Introduction iGIP in Japan
3. High Net Promoter Score Net Promoter Score 74 Net Promoter
Score: Detractors: Passive: Promoters: 74 3% 19% 78% 78%19% 3%
Japan It was great for me to work and interact with people of a
different culture. It all comes back to human values of
understanding, tolerance and love. Global internship program in
Japan was such a great experience to me. It was a big chance for me
to understand more about culture and business culture of Japan.
AIESECers also showed me hospitality. I hope that more and more
students will join this amazing program. Some comments of promoters
from Customer Gauge Worked in kindergarten EP from Indonesia Worked
in IT company EP from Vietnam
4. Please check this video http://youtu.be/MxUNEHb_0RQ
5. 74 Net Promoter Score Detractors: Passive: Promoters: 3% 19%
78% Comparison with the world 2nd highest score in the top 20
countries* 1. Indonesia 2. Japan 3. Canada 3. Russia 5. United
States 6. Germany 7. Brazil 8. Czech Republic 9. Mexico 10. Hungary
74 79 68 68 59 56 51 42 41 40 11. Poland 12. Turkey 13. Colombia
14. China, mainland 14. Netherland 16. India 17. Egypt 34 38 32 30
30 24 17 20 countries* = The ranking of number of iGIP(2012,2013)
Japan 58 responses. data is 2012-2013 Cant find NPS of Belgium,
Hong Kong, Spain on customer gauge.
6. Marketing 42% IT 26% BA 15% HR 14% Basic information of
internship in Japan Language Internship type Realized TN Realized
EP China, mainland 38% Poland 7%India 4%Germany 3% Sweden 3% Taiwan
3% Thailand 3% Vietnam 3% Other 56% 6-10 weeks Japanese speaker GIP
Most of TNs are around 6-10 weeks. Longer duration GIP is only 30%
of all. The longest GIP is 6 months due to visa. 80% of the TNs in
Japan would like to host EPs who speak Japanese. But "Japanese
speaking" is "preferred" in most of the TNs. We do not have GCDP in
Japan. GIP is only available for Japan. Education 3% Duration
7. EPs who cannot come Twice in Japan Graduate The intern
cannot come to Japan twice using the Trainee VISA, which is the
visa for internship via AIESEC. Japanese Trainee VISA is only once
in your life. The intern must be in the same educational
institution before and after the internship. Thus, graduates cannot
join the internship.
8. Realization in Japan 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 2014
2015 1st term 2nd term TN Matching TN Realize TN Raise TN Matching
TN Realize TN Raise VISA Preparing VISA Preparing Realize Match
Raise 2012 2013 TN Raise Matching VISA Preparing Realize PEAK time
Spring(Feb & Mar) Summer(July, Aug, Oct) Spring(Mar, Apr, May)
Autumn(Oct, Nov, Dec) May + Jun Dec + Jan Summer(July, Aug, Sep)
Spring(Feb, Mar) Number 266 191 153 326 162 163 MC Planning LC
Planning
9. How to Apply Realize
10. Outline of process STEP 1 STEP 2 STEP 3 STEP 4 Apply
Negotiate Exchange AN Get CoE* Get visa Come to Japan 2 week 1 week
8 weeks 2 week About 12 weeks (3-6months) from Apply to Realize at
least Matching Get visa Realize STEP 5 STEP 6 STEP 7 STEP 8
Research TN Internship *Certificate of Eligibility
11. The reason why 3 months The reason why taking 3 moths from
apply to realize is that Takes time for get Certificate of
Eligibility (2-3months) - What is Certificate of Eligibility? -
What is Visa? The important document for get visa for Japan In
order to apply for visa for Japan, ALL EPs are required to get a
certificate of eligibility from the regional immigration bureau in
Japan. Japanese government only allows TRAINEESHIP visa for AIESEC
internship, so dont issue any other visa by yourself. You need to
get the visa at the Japanese embassy in your country by yourself
with CoE. You need to get these 2 important documents!! It's true
that Japanese program process takes more time than other countries,
but our exchange is ensured that you can get the best
experience.
12. Matching process 2 ways to search Japanese TN 1) go to GIS
2) use TN search tool
https://docs.google.com/spreadsheets/d/1l8aFhrI
rsPsEYsUzmkbUwvwtrFL- 4l6BkA8Y8bmCUFM/edit#gid=1194766315 Go to
apply form *this is the only way to apply Japanese TN URL of apply
form for Japanese TN http://yokoso.aiesec.jp/gip_apply/ You need to
prove you are suitable for the TN. Usually take selection
(assignment & interview) Exchange AN *once you exchange AN, you
cannot reject. Search Apply Negotiate Match Please check following
things before apply You must be an official student at rightful
institution. You belong to same university/institute before and
after internship. You have NOT participated in internship in Japan
before because Traineeship Visa can be issued only ONCE unless the
circumstances are exceptional. You are NOT studying in Japan now,
or are NOT planning to study in Japan before or right after
internship. 1 2 3 4 Please re-check duration, Job description,
salary in internship with TN and TN Manager. Minimum duration of
internship is 6 weeks and maximum is 6 months. When Acceptance Note
is submitted, one cannot reject. If going on a long-term
traineeship, make sure with the University or college if absence
from school is permitted or not.
13. Getting visa process (whole process) Prepare documents*1 *1
- Original CV - Copy of Passport - Photograph - Original
Certification of studentship - Some supporting documents Send*2 *2
Please send with trustworthy mailing company e.g. FedEx Check
documents*1 Integrate documents*1, *3 *3 Some documents from TN
Send SubmitIssue EP Japan EP AIESEC Japan agency Immigration Bureau
Send 1 9 Get CoE Correct information to get visa ApplyIssue
Japanese embassy 3 4 56 7 2 8 Send*2 1011 CoEvisa
14. Getting visa process (divided process) Prepare documents*1
*1 - Original CV - Copy of Passport - Photograph - Original
Certification of studentship - Some supporting documents Send*2 *2
Please send with trustworthy mailing company e.g. FedEx EP Japan EP
AIESEC Japan 1 3 2 You will be told where to send to. Dont send
them directly to the office of AIESEC in Japan
15. Getting visa process (divided process) Check documents*1
Integrate documents*1, *3 *3 Some documents from TN Send Submit EP
Japan AIESEC Japan agency Immigration Bureau 3 4 5 Please wait
patiently and prepare for your growth in Japan!
16. Getting visa process (divided process) Check documents*1
Integrate documents*1, *3 *3 Some documents from TN Send
SubmitIssue EP Japan AIESEC Japan agency Immigration Bureau Send 3
4 56 7 CoE CoE Please wait patiently and prepare for your growth in
Japan!
17. Getting visa process (divided process) Check documents*1
Integrate documents*1, *3 *3 Some documents from TN EP Japan EP
AIESEC Japan agency Send 9 Get CoE Collect information to get visa
3 7 8 Send*2 CoE CoE
18. Getting visa process (divided process)EP Japan EP 9 Get CoE
Collect information to get visa Apply Japanese embassy 10 Were
waiting for you to come to Japan! CoE CoE
19. Getting visa process (divided process)EP Japan EP
ApplyIssue Japanese embassy 1011 Were waiting for you to come to
Japan! CoE visa Yay the VISAs ready! Finally you can come to
Japan!
20. Realize process Before Come to Japan Before Internship
starts Flight ticket TALK With TNM After you get visa, please book
your flight ticket. *DONT book before you get visa You have to pay
flight expense. According to Japanese law, TN must pay for the
flight expense when you go back. The expense will be paid when
internship begins. Your TN manager is very important for you to
make your stay in Japan safe and enjoyable. Please do not hesitate
to contact your TN manager when you are unsure about anything or
having any kind of troubles in either work or life. It is quite
difficult to survive in this country especially if you are not a
Japanese speaker. Sign Before internship starts, please sign for
your internship program conditions with TN. Please receive a sample
document from TNM and read that carefully. Sign on Agreement on
participation conditions of internship program.
21. Internship in Japan Accommod ation Bank account Cell phone
Insurance TNM will help you to find a suitable accommodation.
Please let your TNM know in advance on your request. Please note
that the rent of an apartment is very high, especially in Tokyo.
The average fee is around JPY 70,000. You will pay the rent from
your residency subsidy which is around JPY 150,000. During the
traineeship, you will be covered by traineeship insurance provided
by the company. Most of the troubles will be covered by the
insurance except for dental treatment and pregnancy. Please check
with TN Manager for more details of the coverage. Please contact
your TN manager BEFORE seeing a doctor. Opening a bank account is
not easy for temporary visitors in Japan. Only trainees with
six-month-visa can open a bank account at Japan Post Bank. (You
cannot open an account at any other bank with a visa valid for 6
months or less.) Residency subsidy will be paid either in cash or
through your bank account (if you are able to have one) depending
on your TN. Each EP will be provided with a cell phone from AIESEC
in Japan. A rental cost is free of charge, but EP will be
responsible for paying a cell phone bill. The cell phones must be
returned before leaving Japan. No side-job during internship.
Strictly prohibited by Japanese Law You must go back to your
country right away once internship is finished. Prohibited by
Japanese Law Re-enrol to your home university or college after the
internship. You have to belong to the same institution before and
after the internship
22. Lets MATCH with Japan!
23. Key time to MATCH! 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 2014
2015 1st term 2nd term Matchin g Realize TN Raise Matching Realize
TN Raise VISA Preparing VISA Preparing Spring(Apr, May) Autumn(Oct,
Nov)
24. 26% 22% 18% 17% 17% EP Country(TN need)2013 Indonesia(21)
Malaysia(18) Vietnam(14) Thailand(14) India(14) Sub Product Raise
Match 47% 15% 38% Language skill (Realize EP) Japanese
Speaker(Good) Japanese Speaker(Excellent) Not Japanese Speaker
Wanted EP! Japanese Speaker IT skill From southeast Asia Especially
from Vietnam, Thailand, Indonesia, Malaysia Low match rate of IT
(35%) Other product is around 50% we want to improve the number of
IT match
25. High percentage of match combination Spring(Apr, May)
Autumn(Oct, Nov) Key time Wanted EP EP who is - Likely to work in
Marketing area - Japanese speaker - Duration is 6-8 weeks - Prefer
Feb, Mar & Aug, Sep or
26. The ways to increase match Outgoing CEED MC CEED JD : -
Raise EP - Direct match - TN promotion (e.g. we sent CEEDer to
China, Vietnam) LC CEED It depends on each LC. Here is the contact
list of LCIR (URL:) Share information Matching mania We aim at
holding regular Skype meetings to share supply and demand, timeline
and internal processes information. Here is the useful information
for matching with Japanese TN. Please use it TN search tool :
https://docs.google.com/spreadsheets/d/1l8aFhrIrsPsEYsUzmkbUwvwtrFL-
4l6BkA8Y8bmCUFM/edit#gid=1194766315 [Contact(MCICXIR)]
[email protected] During matching peak, Holding some meetings
to talk with TNM on Skype. Our peak time is Spring(April & May)
and Autumn(October & November). We will contact you when its
matching peak, but if you dont get any information about matching
mania, please contact below. [Contact(MCICXIR in Japan)]
[email protected]
27. Contact list of MCICX When you want to contact LC ICXD,
contact list is following URL. https://docs.google.com/spread
sheets/d/1l8aFhrIrsPsEYsUzm kbUwvwtrFL- 4l6BkA8Y8bmCUFM/edit#gid= 0
Seiya Shibutani MCVPiG IP [email protected] Tomoya Itoi
MCiGIP [email protected] Azusa Nakazato MCiGIP
[email protected] If you have any questions, please e-mail
to either of the three above
28. Reference tool Reception Wiki
http://www.myaiesec.net/content/viewwiki.do?contentid=10241642 This
is the wiki which explain the detail process of coming to Japan for
internship. It contains basic information of process and also
notices when you apply, match, realize. Please check this out when
you are interested in Japan. TN Search tool You can see Japanese
TNs. Its uploading when new TN comes up, so TNs in the list is
available for your EPs. Please use this and match! If you want to
contact any TN, see the contact list. Also, you can get the contact
list of LCICXD from this tool.
https://docs.google.com/spreadsheets/d/1l8aFhrIrsPsEYsUzmkbUwvwtrFL-
4l6BkA8Y8bmCUFM/edit#gid=1194766315 Apply form When you apply any
Japanese TN, please apply from this URL. If your EP apply from
.net, we wont contact for next step. Because we have very complex
process to invite EPs to Japan, we need to check some conditions.
http://yokoso.aiesec.jp/gip_apply/