Semtech Corporation

15

How to setup I/C Recurring

entries in SAP Business Process Procedure (BPP)

Muhammad Shokat

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Table of Contents

1. How to Create a Recurring Document for Intercompany ..................................................................... 2

2. Display a Recurring Entry Document ................................................................................................... 6

3. How to display details about the document .......................................................................................... 7

2. How to delete a Recurring Entry Document ......................................................................................... 7

(A) Mark for deletion: ......................................................................................................................... 7

(B) Delete the document: .................................................................................................................... 9

3. How to Post a Recurring Entry Document .......................................................................................... 10

(A) How to create the Session ........................................................................................................... 10

(B) How to post/process the session/document ................................................................................. 12

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1. How to Create a Recurring Document for Intercompany

1. Go to Tcode FBD1.

Menu Path Accounting

® Financial Accounting ® Accounts Payable ®Document

Entry ® Reference Documents ®Recurring Document

Transaction Code FBD1,

Enter company code, First Run and the Last Run you want to see the posting in future, and intervals in

month as 01 (if you want to run it every month), Run date (date on which the posting will be made), Run

Schedule (leave this blank), Document Type (normally AB), and all other details.

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2. Hit enter and the next screen will pop up. Here enter the amount, tax code, cost center (if required),

posting key, G/L account and the “new company code” for and I/C postings.

3. Hit enter and next screen will come, enter the amount or (*), and hit enter.

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4. Once you hit enter, amount will show up.

5. If you are done with postings, click on “Document Display” icon to see what is

going to be posted for this document.

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Once you are ok, hit the save button and the “Recurring document” will be created.

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2. Display a Recurring Entry Document

1. Go to tcode (FBD3) and click on “Document List” icon.

Menu Path Accounting

® Financial Accounting ® Accounts Payable ®Document ® Reference Documents ® Recurring

Document ® Display

Transaction Code FBD3

Here enter the specifics of you company and click on “Execute” icon to see the list of documents.

2. Find your document and double click to see all the details.

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3. How to display details about the document

If you want to see the full details of your documents, this is the place where you can see details such

as “First Run”, “Next Run”, “Last Run” and etc.

Menu Path Accounting

® Financial Accounting ® Accounts Payable ®Periodic Processing ® Recurring

Entries ® Execute

Transaction Code F.15

1. Go to tcode F.15 and enter all the relevant details for your company and execute.

You will see the full list of the document with complete details about the run dates, posting dates and etc.

2. How to delete a Recurring Entry Document

This is a two-step process where you first mark a document for deletion and then actually delete it from

the system.

(A) Mark for deletion:

The first step to delete a recurring entry document is to mark it for deletion. Please follow below

instructions to do that.

Menu Path Accounting

® Financial Accounting ® Accounts Payable ®Document ® Reference Documents ® Recurring

Document ® Change

Transaction Code FBD2

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1. Enter the document which you want to delete from the system.

2. Hit enter and go to GotoRecurring Entry Data on the menu, a new screen will pop up as sown

below. Check the “Deletion indicator” and save it.

You will see the below message after this change.

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(B) Delete the document:

Menu Path Accounting

® Financial Accounting ® Accounts Payable ®Document ® Reference Documents ® Recurring

Document ® Delete

Transaction Code F.56

1. You MUST have marked a document for deletion in the previous step before you can do this. Here

enter the same document as in the previous step, and execute and this document will be deleted from

the database.

2. You will see the document ready for deletion.

3. If all good, go back and remove the test run and execute and the document will be deleted from the

database.

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3. How to Post a Recurring Entry Document Remember that whatever you have done so far has NOT posted any documents in the system yet, nor will

it do automatically. You have two options to do this;

I. Ask “IT” to schedule a background job where all the postings on the scheduled day will

happen automatically and you don’t have to do anything after setting up previous steps.

II. If you want to process yourself, then you have to follow the next two steps each month on the

day of your scheduled posting date.

(A) How to create the Session

Menu Path Accounting

® Financial Accounting ® Accounts Payable ®Periodic Processing ® Recurring

Entries ® Execute

Transaction Code F.14

1. Enter all the required details including the required field “Settlement Period”, this is very

important as the settlement period is used to select the recurring document templates

whose next run date falls in the selected period. Make sure that recurring entries have

been processed up to the period prior to the current period.

Also, enter the batch input session name as shown below.

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2. Now execute the transaction, once done you will receive a message at the end in green that the

session has been scheduled.

3. Now you need to go to next step to post this to accounting.

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(B) How to post/process the session/document

Menu Path Choose System

® Services ® Batch Input ® Sessions

Transaction Code SM35

1. Here you will see your session under your name.

2. Now select the line, and hit on execute and select;

a. Background

b. Check Extended Log and hit process

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3. Now on the same screen of SM35 go to GotoLog and see the details of your processed log.

Select that line and double click to see details.

4. Here you will notice the posted document, note it and go to tcode FB03 to display this couemnt

for your company code.

5. FB03, note the details like posting date, cross company code doucment and etc, once ok go back

and relax.

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