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How to start and build a successful SAP data management program

Copyright Winshuttle 2018

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Dallas, TX

Bob BerntsenPrincipal Enterprise Solutions Manager

Winshuttle

London, UK

Divya KaiwarPrincipal Solutions Engineer

Winshuttle

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Why getting master data right is critical

Trillion a year in the US

$3.1IBM

Million a year per organization

$15GARTNER

32%Average amount of bad data in US companies

EXPERIAN DATA QUALITY

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POLL #1

Where are you in your journey to an SAP data management program?

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Create a blueprint for success

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Get and keep funding

Data and analytics leaders need to understand the business priorities and challenges of their organization. Only then will they be in the right position to create compelling business cases that connect data quality improvement with key business priorities.

Ted FriedmanVP, Distinguished Analyst, Gartner

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Connect the dots between business goals and data program metrics

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Establish a common language

The key to making headway on a project is to find a shared language.

Jamie MunsonLeadership consultant

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‘Make the laws’Establish framework, set policies,

procedures and rules.

Data governance versus data stewardship

DATA STEWARDSHIP

‘Enforce the laws’ Implement policies, procedures

and rules.

DATA GOVERNANCE

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DATA STANDARD

Data standards vs business rules

• Red – stop• Yellow – slow down• Green – go

BUSINESS RULERight turn on red between 9 am – 3 pm only weekdays

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Real-world SAP example

DATA STANDARD BUSINESS RULE

Validate the VAT Number format corresponds to the country

GB FRDE

Country code

2 CharactersUser selects from drop-down list

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Where do business rules apply?

EVERYWHERE

Data migration

Legacy systems

M&A

Day-to-day sustainment

Data quality reporting

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Engaging the business

DEFINE THE LAWS

SET PRIORITIES

PROFILE DATA

DEFINE SUCCESS

ENFORCE THE LAWS

MEASURE SUCCESS

SHARE SUCCESS

TIP: Align data program priorities with business goals.

TIP: Work with business to determine your data governance framework and business rules.

TIP: Empower the business to build solutions to steward their data with software designed for them:

• Ensure new data is correct • Clean up existing data

TIP: Monitor data and business metrics.

TIP: Tie data metrics to key business metrics.

TIP: Report back to the business to share success and define next steps.

CONTINUOUS BUSINESS

ENGAGEMENT CYCLE

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Find your data champions

Profile of an ideal line-of-business data steward• Go-to person in the department for all things SAP• Understands how data quality issues affect the business• Loves finding ways to make it easier to work in SAP• Been around long enough to be an expert at their job• Can build consensus with their team• Hands-on software person who likes to build solutions

DATA GOVERNANCE BOARD EXECUTIVE-LEVEL MEMBERS

DATA STEWARDSHIP COUNCIL

Set business-specific data governance policies and business rules.

HANDS-ON SUBJECT MATTER EXPERTS

BUSINESS TEAMSBuild solutions to implement business rules and streamline processes.

DATA GOVERNANCE

DATA STEWARDSHIP

AUDITIT SECURITY COMPLIANCE

Define priorities and operating framework, and set core data governance policies.

DATA STEWARDS

DATA MANAGEMENT TEAMDATA

STEWARDS

LINES OF BUSINESS

DATA STEWARDS

Build solutions to implement business rules and streamline processes.

Organize for success

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Put words into action

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Collect and share your business rules

TIPS• Prioritize• Use a template• Make it easy for all parties to

understand• Make it easy to access• Keep it up to date

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IMPLEMENT YOUR BUSINESS RULES

Proactive & reactive data stewardship

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Proactive data stewardship demo

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Reactive data stewardship demo

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Get data right first time with proactive data stewardship

Capability Excel Web form

Search for duplicates

Smart form logic

Role-based views

Field standardization

Easy required fields

Copy ‘like’ records

Live SAP validation

Modifiable field drop down values

SAP F4 lookups

MATERIAL VENDOR CUSTOMER FINANCE

Work center

Pricing conditions

BoMVariant configuration

Production version

Storage location

Forecast parameter

Storage type

Recipes

Terms code

Routing

Warehouse

Equipment

Functional location

Assets

Employees

Purchasing info record

Source lists

Maintenance plans Task lists

Costing

Cost roll

Impact all your master dataNot just the “big 4”

BUSINESS AUTHORData stewards use Winshuttle software to author solutions that embed your business rules.

No specialized SAP technical coding skills required.

BUSINESS USERSPeople in the business use Excel workbooks or web forms with built in data ‘guardrails’ to supply or approve data, bypassing the SAP GUI.

WINSHUTTLE ADMIN• Can be the business author or IT

• Control licenses, oversee usage, define policies, run audit reports.

Business-led, IT-enabled model

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Impact master data at scale

c

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Q&A

Let’s answer some questions

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Accompanying eBook

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Let’s continue the conversation…

Contact usSet up a 30-minute personalised demoUK: +44 (0) 208 879 5400infouk@winshuttle.com

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Thank you Visit winshuttle.com for more information.